Centennial School District — Transcript

Thursday, March 12, 2026

Fiscal Year 2024-2025 Audit Review

Financial Update Through February 28th

Budget Update and Strategic Initiatives

Votes (9)

Fiscal Year 2024-2025 Draft Audit Presentation

No official action; presentation of draft audit.

Carl Hogan presented the draft audit for the fiscal year ending June 30, 2025. The audit returned an unmodified opinion on financial statements and federal/state awards, indicating financial health. Key points included the implementation of new GASB standards (101 for compensated absences, 102 for risk disclosures), a notable deceleration in local source revenues compared to previous years, and effective expenditure management. The district maintains significant financial flexibility and reserves, including a $15 million debt service fund. There were no material weaknesses or significant deficiencies identified.

Financial Update through February 28th

No official action; informational update.

Mr. Greenwood presented the district's financial status through February 28th. Revenues were slightly behind budget due to state payment timing, while expenditures were generally on target or below. Local revenues saw an increase due to a tax change, but federal ESSER dollars had dried up. A positive full-year variance of approximately half a million dollars was projected. Discussion also touched on the efforts to improve financial reporting on the district's website.

Budget Update: Transfer of Autistic Support Classrooms

No official action; board level action for position approval anticipated March 24th.

The district is moving forward with plans to transfer two existing autistic support classrooms, currently run by the Intermediate Unit (IU) at Davis Elementary, to district operation. This initiative is projected to yield substantial savings, initially estimated at over $420,000, with Dr. Lucaba noting it's a 'lowball figure' due to the high probability of needing a third classroom for a projected influx of 25 autistic students. The district plans to hire Registered Behavior Technicians (RBTs) and a Board Certified Behavior Analyst (BCBA) to enhance service quality. Board approval for positions is anticipated on March 24th.

Budget Update: Zero-Based Budgeting (ZBB) Implementation

No official action; ongoing implementation.

The district is implementing zero-based budgeting (ZBB) across all departments, shifting the mindset from incremental budgeting to justifying expenditures from the ground up. Budget books were issued in February, and meetings are underway with administrators to review and finalize department budgets by the end of the month. The goal is to achieve a 5-10% cut by focusing on essential needs versus wants and consolidating where possible.

Budget Update: Secondary Staffing and Scheduling Efficiency

No official action; ongoing review and planning.

The district is reviewing secondary staffing needs for efficiency and alignment with board policy on class sizes. Student course selection has concluded, and administrators are now plotting schedules to maximize staff utilization. The goal is to identify opportunities for savings, potentially by not replacing all retiring teachers, while remaining compliant with board policy and collective bargaining agreements. Staffing plans are expected to be finalized by April.

Budget Update: Professional Staff Retirement Incentives

No official action; update on previously approved incentive.

The board approved a retirement incentive in January, resulting in 9-10 teachers giving notice by February 28th. The incentive aims for savings by replacing experienced, higher-salaried teachers with newer staff. The administration is exploring a potential additional retirement incentive to further increase savings, while actively recruiting new staff to manage the transition and ensure continuity. The current number of retirees is considered manageable.

Budget Update: Support Staff Position Control Implementation

No official action; ongoing implementation.

The district is moving to implement position control for all support staff positions, leveraging the Skyward system. This initiative aims to define staffing needs, establish standards for the number of positions at various levels, and prevent unauthorized additions. The goal is to ensure logical efficiency, equity between schools, and a needs-based approach to hiring across all support roles, including Instructional Assistants and Personal Care Assistants.

Budget Update: Maximizing Medical Access Billing and Grant Acquisition

No official action; proposed position for Access Coordinator and ongoing grant applications.

The district is focused on maximizing ACCESS funding reimbursement for services provided to Medicaid-eligible students, as well as refining billing processes for 1306/4605 forms for out-of-district students. A key proposal is to approve an 'Access Coordinator' position, a district employee dedicated to meticulously documenting and submitting claims to maximize revenue. This is an underutilized revenue stream, and the coordinator would also assist in training staff and pursuing various grants, like the recent PCCD grant.

Informational Item: PSDLAF Monthly Reports

Approved (Voice Vote)

Moved by Unknown [0:58:39] · Seconded by Unknown [0:58:40]

The standard PSDLAF monthly reports were presented as an informational item. No specific discussion points were recorded beyond their routine nature.

Notable Quotes (20)

So I've just kind of go over the things that I think are most important to the board members, the community, what kind of audit report you had, whether you know unmodifi unmodified audit report. Number two, financial results and also whether there's any significant findings associated with our audit for the year ended June 30th 2025.

Carl Hogan [0:03:52]
Fiscal Year 2024-2025 Draft Audit Presentation

It's notable to note that these revenues are decelerating. I mean, if I look at these numbers in the previous year, I think they were five, $6 million more than budget. So what we're seeing across the board and all our school districts said is that that period of time when we're seeing especially your local source revenues, transfer taxes, earned income taxes, they were raising at a pretty good clip and then the investment earnings kicked in and that you were getting those investment earnings better than anticipated because you want to be conservative.

Carl Hogan [0:15:03]
Fiscal Year 2024-2025 Draft Audit Presentation

Overall, I think the takeaways are the district currently has a lot of flex financial flexibility as you continue to go into your budget seasons. Um, but you know things are kind of you know swinging the other way you know in terms of economically from what I can see across the board that it won't you know it'll be a little bit tough for the past but you know as of right now um the district has no adequate reserves to kind of respond to anything that's unanticipated whether it be um general fund unsigned fund balance um the debt service fund monies etc.

Carl Hogan [0:18:50]
Fiscal Year 2024-2025 Draft Audit Presentation

Overall we are a little bit behind in revenue. I think we kind of move back and forth. Uh just based on the timing of the state revenue. Uh the other thing to take into account is within our total revenue we have that $5 million transfer uh from debt service to the general fund. Right? So that $5 million is lagging in this because I don't move it until we get to the end of the year, right?

Mr. Greenwood [0:21:40]
Financial Update through February 28th

While revenue is lagging uh behind a little bit uh expenses really seem to be on target or below uh in this chart looks like by low by 2% which again is a favorable planning as we look to shore up that budget and have something to truly compare against as we move forward in our budgeting process for next year.

Mr. Greenwood [0:23:01]
Financial Update through February 28th

I was at Davis uh yesterday, two days ago uh and met with the principal there and began talking about that, right? Because as he's aware of this happening, making sure that we have the supplies, making sure that we have the equipment, uh because when the IU leaves, they're going to take all of their toys with them, so to speak. So that's a part of our budgeting process of things that we need to take into account.

Mr. Greenwood [0:27:54]
Budget Update: Transfer of Autistic Support Classrooms

That projected savings that that Mr. Greenwood talked about, which is $420,935, is actually a lowball figure. And the reason I say that is because we have over 90 students coming into the district in early intervention. Of those 90 students coming into the district, 25 have been identified already as autistic.

Dr. Lucaba [0:30:19]
Budget Update: Transfer of Autistic Support Classrooms

We are prepared to deliver the same product with appropriate staffing. I believe enhanced effectiveness because we're bringing in we're proposing RBTs, registered behavior technicians, 14 of them at about $700,000. Our total cost is 1,27 is 1,294,905. That's a $1,278,000 savings on top of a better product.

Dr. Lucaba [0:31:39]
Budget Update: Transfer of Autistic Support Classrooms

It's one we've been asking for for years. I mean, it just it serves the students better.

Mrs. Kger [0:34:02]
Budget Update: Transfer of Autistic Support Classrooms

It's it's a mindset. It's a what you need versus what you want.

Mr. Hartline [0:37:37]
Budget Update: Zero-Based Budgeting (ZBB) Implementation

We're we're telling people point blank, you must start from the ground up. Is it required by law or contractual obligation? We have to pay for it. You know, if it's essential to cooperation or student services

Dr. Lucaba [0:38:00]
Budget Update: Zero-Based Budgeting (ZBB) Implementation

That said, to summarize, this year we have sat down with with with a very careful lens on scheduling efficiency and something we're taking very seriously. We are working through to see just how we are scheduling because there's a way to be congruent with board policy and increase efficiency.

Dr. Lucaba [0:42:07]
Budget Update: Secondary Staffing and Scheduling Efficiency

Right. I I don't I don't necessarily I mean I I just want to make certain that if the board were to make that decision. I mean you know if we were to say all right there's you know we have 10 retirees we only want to backfill five positions rightsize the classrooms and and balance the staffing. You know five positions you're looking at a million dollars a year year-over-year.

Mr. Hartline [0:43:24]
Budget Update: Secondary Staffing and Scheduling Efficiency

I think there's potentially 10 uh teachers who qualified giving notice by February 28th uh that they were going to retire.

Mr. Greenwood [0:44:48]
Budget Update: Professional Staff Retirement Incentives

teaser alert, we are examining a potential additional retirement incentive. Want to just look at it some more, think about what that might mean. Obviously, put that in front of the board and that could yield additional that number.

Dr. Lucaba [0:45:51]
Budget Update: Professional Staff Retirement Incentives

And we've we've already uh our new chief human resources officer, Mrs. Mossman. Uh, one of her priorities that we've discussed and she's already done it. She's been to three job fairs already. We are heavy on the recruitment trail. We want to get out in front of it. We are not waiting until June to start hiring people.

Dr. Lucaba [0:46:16]
Budget Update: Professional Staff Retirement Incentives

essentially and I mean to boil it down into like one simple description it's it's a way that districts first of all a district should have position control because it literally identifies every role in the district every position we have and then it also develops a matrix of how many do you really need so that you're not just out there hiring apps and an understanding of what you need. So, it's a needs-based approach to hiring and then it keeps allows you to keep meticulous records on what you have, what you need so that you're not overhiring, underhiring, you're not understaffed.

Dr. Lucaba [0:47:49]
Budget Update: Support Staff Position Control Implementation

And and this is one too where it it takes tremendous documentation where districts tend to get docu the lack of documentation, the carelessness with not documenting everything appropriately is where money's lost. And this is really we put this on here because this is an opportunity for us to maximize billable services.

Dr. Lucaba [0:50:51]
Budget Update: Maximizing Medical Access Billing and Grant Acquisition

If it's done right, you're talking seven figures and so the but it's meticulous and it is a full-time job. You need someone whose sole responsibility is to make sure this is done with precision.

Dr. Lucaba [0:52:16]
Budget Update: Maximizing Medical Access Billing and Grant Acquisition

I think we can post for it if if not by March, by April to have that in place and and then look to hire that position and that position pays for itself as well just by by the acquisition of grant monies.

Mr. Greenwood [0:53:57]
Budget Update: Maximizing Medical Access Billing and Grant Acquisition

Ordinances & Resolutions (14)

Audit StatementsOther

Draft and final statements for the fiscal year ended June 30, 2025.

Audit ReportOther

The formal report on the district's financial statements, internal control, and compliance.

Report on Internal ControlOther

Specific report detailing findings on the district's internal control mechanisms.

Required Government's Communication LetterOther

Letter outlining communications required by auditors to the board.

Report on Internal Control over Compliance for Major Programs, Federal AwardsOther

Specific report on federal award compliance, with Child Nutrition Program as a major audited program.

GASB 101Other

Governmental Accounting Standards Board statement impacting compensated absences liability.

GASB 102Other

Governmental Accounting Standards Board statement related to certain risk disclosures.

Annual Financial Report (AFR)Other

Annual report filed with the Department of Education, with added complexity for building-level expenditure breakdowns.

Budget to Actual ScheduleOther

Financial schedule comparing budgeted figures to actual results for revenues and expenditures.

Individualized Education Program (IEP)Plan

Documents guiding services for special education students, relevant for medical access billing.

Board PolicyOther

District policies, specifically mentioned regarding class sizes.

Administrative Regulation (AR)Other

Administrative rules mentioned in conjunction with board policy.

PCCD grantOther

Pennsylvania Commission on Crime and Delinquency grant, a potential revenue source for district security.

PSDLAF monthly reportsOther

Standard financial reports from the Pennsylvania School District Liquid Asset Fund.

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