C you got us recording we'll go get started good evening everybody this is a regular uh board meeting for the Cal Community School District our mission is that all students will learn well become lifelong Learners and contribute positively to society ready a board meeting November 11 2024 after veterans dates and Veterans thank you for your services we're at 5:30 p.m. in the center admin offices like to call me order of the Roll Call here Carter here here Johnson here here here here all right we do have a quum we proceed with the meeting we have um like to welcome visitors that are here tonight both staff in front of the public and we do have one card turned in for public comment tonight so I'll just go ahead and do a reminder that like we typically do for the guidelines for public comment we like to remind all speakers that while this is no conform issue of pH or concern the board does expect all speakers to maintain a civil tone or TR from using profanity raising their voices making statements that are threaten and harassing towards the speakers we also want to remind all speaker that any comments that be made during public comment or done so the rest of the person make the account the district will not be responsible for defamatory prent defamatory statements it it is the board's practice not to engage your respon to speakers during the public session regardless of topic or concern of the board wishes to further discuss or address an item of concern and public comment you will do so by establishing an agenda item at a future board meeting we delegate responsibility to the administration to ad to address an issue thank you Mr Dillard has turned in and uh you'd like to address the school board have five minutes so uh back in February you guys did a self evaluation and one of the strength that you had uh talked about was your transparency I've approached this board multiple times to make uh safety a monthly discussion item and school safety should be top priority and I see no evidence to show that you have any desire to discuss or to address safety issues or within your District on a regular basis that's disturbing to me as a parent as a taxpayer I'd like for this board to take safety more seriously and Implement new equipment policies and in place there be an argument made that due the sensitive nature of the subject can't share with public that's where we go into the transparency that you talked about as one of your strengths in February during your self evaluation let the public know what you're doing in safety or not doing or planning on doing or talking about doing what discussions are happening outside this room I don't know because it's not transparent to a parent or a taxpayer uh I'm going to go on to your next one which was fiscal responsibility which is one of your strengths this board last meeting unanimously voted to spend $91,000 on a storage room floor not educational materials not classroom not teacher salaries a storage room for for storage there were questions of why such a high cost for a floor but an arbitrary timeline was set and forced an immediate vote rather than gather more information and make the best decision for the district where is the fiscal responsibility while I'm on a fiscal responsibility how much money recently paid out over recent lawsuits uh by this school board that money paid out due to this board in their actions or inaction not money spent on educational materials or bettering the district but lawsuits where is the fiscal responsibility in February your self- evaluation when of your greatest weaknesses was high quality Staff last meeting it was said that you needed to cut 700,000 in staff budget how does something like this sneak sneak up on an organization that is supposed to know what they're doing I agree with your self evaluation that high quality staff is an issue and it looks to continue to be an issue in the future what are you doing to address that last meeting this board was given their grade card on how education was measured for fourth 8th and 11th graders and it didn't come back good after receiving this news the board president responded with a certain demographic of parents don't read to their kids and parents need to do more there are successful schools out there that have the same demographics if not worse and they're able to do better than this District how is that possible the amount of time was also mentioned oh the school only gets the kids in an overall year not that much of time well there are successful schools that have the same students the same amount of time how is that possible but not for this District someone in the support staff even said back here that parents may not be able to read well parents are unable to read in other districts that are able to see success with their kids how is that possible in those other districts I agree with yourself about evaluation that student learning uh is a weakness which is what you said in your own evaluation that student learning which is what this board exists for is a weakness for this board what is being done to address this you've known this for eight months you've said it out loud to yourself and to the community that teaching students and educating them was a weakness what have you done in those eight months heard from this uh board several times that it's good enough uh for such in such distric get good enough for us well the same goes for the educational piece of the equation I have sat for 10 months at every board meeting only missing a handful to educate myself on the actions of this board I've come to the conclusion that this board is not about dressing the issues of this District you're not even looking looking at the problem you don't go into the schools and meet with the teachers and learn from them the issues that they are facing you don't speak with the students and hear from them directly all the information that this board receives is filtered several times before it gets to this board this board in my opinion exists only as a marketing PR of the district there are real problems in this District it need to be addressed there are parents students and teachers that are relying on this board to do better they're hurting and they need help and this board is not helping them that's unfortunate I don't see this board addressing those issues head on rather they you're fine but I'm going to let you continue I've got one sent left I just want you to know rather ra I appreciate that rather they would rather spend things that everything is fine and blame others for failures and make excuses it is my hope this board would be better better than it is and Lead this school district please thank you thank you next n have the list is to approve the agenda motion to approve second Mo second can approve the agenda all in favor signified by say I I I uh need to approve me minutes from previous meetings motion to approve minutes second we have motion to second to approve the minutes of previous meetings all in favor say the by say I thank you there is no old business this is where we turn it over to Lisa she is the president pro for the election himself I'll call for nominations for president I nominate Mike Thomas secondus president I guess any want to call for nominations to second it's all going around the room and pick between the two Burger whis Carter whisk ke Thomas Johnson Thomas mo wiscus Thomas thomasus I can't abstain can I no Thomas if that's what you want to split and I'm I'm okay with that CU quite frankly um it's okay um call for nominations for vice president Derek Carter I'm sorry I didn't hear after Mike said Derek Carter did someone else say something is there a second call second i' nominate Carol H I'll second is there call for nominations to cease call for the nominations to seat second I'll go around the room again Burger Carter Carter Carter Johnson Mo Carter Thomas Je Carter so I need to administer the oath of office to the president and the vice president I'm sorry um both at the same time do you sol swear that you will support the Constitution of the United States and the constitution of the state of Iowa and that you will faithfully and partially to the best of your ability discharge the duties of the offices of President and Vice President for the Centerville Community School District as now and Hereafter require by law s new business student [Applause] representative FFA is having a dve brief auction on November 22nd 4 to 6: p.m. our student council is starting their operation Santa fundraisers for this year here which we have Chuck a duck kids night out cookie decorating contest we have a cookie eating contest dessert and then many of our students are wanting paper towels in the bathrooms that's I complaint but that's all I have for you guys thanks for sharing that too any questions what's currently um handers is that what's in the bathroom now yeah no yeah any other questions thank you very much next item is the uh set board meeting dates and times something in the P for that uh with some dates proposed on there couple things to know next November is ction November so the the meeting at which we would do like president vice president all that is actually pushed back on that meeting so that's just kind of one thing to note there kind of kept our same format that we've had the last couple years um in terms of like the months that we have one meeting in trying to do those anything else you think I need to call out on that um just that I I mean it says that there but I haven't set the budget hearing dates because we have to have two again and um just need to get more specific about the timelines for those so we'll do that at a later date and so a lot of that is kind of determined by our work with Department management we start to do the budget so um you have to give a certain number of days after we posted it in the newspaper and we hear there could be maybe some shifts to that just a little bit once the session gets going so we may not know exactly until a little bit closer to that until January or so some important dates land on a Sunday and I just want to make sure if they're going to extend it out to the Monday so um we'll just come back with those dates any questions about that okay we'll wait to see where that lands uh next item is approve the high school excuse me go ahead I'm sorry I didn't are we going to approve those dates though oh yes I'm sorry we do need a motion to approve that I'll make motion to approve the dates second okay we have a motion to second to approve the dates any discussion no discussion all those in favor say I I motion pass uh the next item is approve the high school edition project change order number nine approve attorney and negoti oh excuse me I'm there school board attorney so we we still have down Daniel hfield with hollers Andy and then our Chief negotiator and why can I never remember his name I Aaron hus with allers and Cooney as our school board attorney is our recommendation we also have down a contact for a secondary attorney for a local attorney of Nicole Cox with cs law firm as our recommendation motion to approve second the motion on the second uh discussion is this District moving forward with current Council in light of recent transgressions I I wondered if that wouldn't be a question I know that's something that's been discussed a couple times um in talking to other superintendents I know they've received similar advice from their attorneys as well using the major law firms in the state um I think we happen to be the caught in the middle of a landmark decision there um but I could certainly go back to all ask if if the board directed me to choose a different attorney with them I I Mark everything that we talking about is that's the same advice the advice we got is the roue advice the training that they do is consistent of that what's missing in the training is how to actually conduct the meeting once you're in it and I think that's that's the difference we didn't get good advice on that part well I think now they they what I've been told by a couple of their atts coming out of this because we weren't with the coule in the last few days on some other projects including the early retirement project um that are working they're scrambling to kind of change their advice and change the presentations that they do on on that kind of meeting to determine what the new case law says they can and can't do things have been differently I shouldn't say scrambling that's not fair but they're they're working to make changes on that based on that new ru I know you've had probably the most experience with this lady of any of us here K have any feelings one way or the other no but what I just said was kind of all I have to say okay that sounds good so she is highly respected um in the education circles um she's generally one of the more respected ones she's the one that a lot of a lot of organizations to speak um her and this Catherine that we worked with on the early retirement program so um for what that's worth any other discussion all those in favor of hiring this folks please signify for saying I motion carries now we'll try the uh high school edition project change order number nine so this one is one that we've I want to make sure that I'm telling you all the right things because there's a few little items in here um that hit so change order number nine has additional soil um additional holes additional soil uh removal of remaining hazardous material so this is our um uh what's that asbest um that we had to do with that what's in essentially the line share of the money is okay did we get the idea that this might finish that up it kind of sounding that way um which is good um now we still have we'll have an official approval on the one that we pre-approved on our last meeting the it is on oh is that one on there oh that's the 91 there yeah that's the 91 and so and and just to clarify that's not just for the floor we're actually providing instructural support to that item there so there's there's more than just a finishing of the floor in that room it's also removal of the wall and proper proper supports there so but yes the floor is a big part of it a large amount of concrete and I know in the uh previous meeting you said that that was going to be used for storage but could be used for class and we kind of got that in our if if we would have a big increase if these factories would pan out and we'd have a big increase it might need to be a classroom so that's why a big reason why we wanted to make sure to have that space finished properly because if we stuck kids in there with what we would have had it would have been I wouldn't say unsafe but really not a very nice place for kids to learn well I think the other thing too with that floor to remember is it's a safety acid even if it's storage um yeah it's easy to throw out numbers that we spent this and this and this but it we're going to have staff working in there yeah and it takes one slip and fall One cart rolling on top of somebody and that $90,000 is a drop in the bucket so yeah definitely cians looking for a motion here somebody wants to make motion to approve I'll second we have a motion on a second any further discussion all those in favor of change order number nine please signify by saying I I motion carries uh e approval of lake view Jim custom walz okay so this is It's while it's not a large amount of money it's actually the funny thing about this is it's not so much for the think of Lake View um we in our design for the high school gym uh we've got these nice big concrete walls right underneath all these basketball hoops right and a very small space between where you can run and where you have to stop before the wall and we've already had one kid get injured running into that wall so what we're proposing to do with this instead of buying new pads for the high school and having nice beautiful new custom artwork and everything there we'd like to replace the ones we have at l view and then take those ones to put up the high school so that we have some protection to to keep Kids Safe in that short running space there so we thought eventually we'll need to replace those l view ones they're going to get a lot less wear and tear the way this way at the high school so just seemed like a way to spend our money and a in a way that maybe impacted our public a little bit more by putting the good stuff at Lake View and the handd Downs I'll say at high school that's probably not the right way to put it but anything to add to that Jared because you were real instrumental and help come together no so like Mark said we have six Baskets at the high school right now there's only pads under four of the six baskets and they're like the bare minimum about the width of this table under the four that have them so when we were looking at it we just thought like we hold all of our competitions for basketball volleyball wrestling everything at Lake View so we might as well kind of invest that money there where we post everybody and then we can repurpose those ones at the high school and kind of have two birds with one stone sort of thing and have really nice stuff down at Lake View um that everybody sees when they go to those competitions then also have those pads at the high school for the safety component like Mark said we already had one young man get a concussion um bu he ran in where there wasn't a pad so and I want to clear up before this problem kind of comes out outside of the meeting it's these hand me downs won't look bad at the high school so we're not going to take our $19 million high school and make it look bad these like Ain has a nice plan to make these look really nice so it's it's not just on together kind of thing he's got a good plan for us well I like the idea you know we're taking care of the safety part and we're also thinking fiscal as possible yeah so again safety because we've already had one student get injured and um getting the best best thing for the district dollar with this so I would make a motion to approve excuse me who who pays this come from the money for this would be P Money okay so yeah and that's so this along with all the construction it come from a fund that we can't use to pay for a shortfall for teachers I think that's kind of something that's unclear in the public you know certainly wherever we want you know that's why we asked WEA yes yes think that's good you know yeah it's good to say yes it's good to say it we have a motion I still move second well dor car made the second any more discussion sorry all those in in favor say I I oppose say sign motion carries uh F approval of Southern Iowa Mental Health Center care coordination agreement the nice news is is this is just kind of another one of those things that we sometimes get every now and then where an organization is willing to to to work with our kids they build private insurance or state insurance and they just need a space when they come in so it's just another group willing to provide mental health uh folks who can try to help our kids and and meet as many needs as possible um just you know another another tool hopefully in our toolbx to help kids out not a cost to us just uh we use let them use a conference room or something when they come in typically confence room should say motion to approve got a motion second and a second any more discussion all those in favor say I I I same sign motion carries thank you I think it'll really help our kids uh G approval of the early retirement policy and application yeah so we put a a lot of work in with Katherine and allers on this one she she does a lot of um this kind of work for them you're going to find that it's very similar to what we've done in the past there's kind of one big change to the way that we've written this uh that actually has only a positive effect on a potential retiree in that the district instead of just writing a check for the lump sum would would deposit that money into a 403b now an employee could decide to immediately withdraw it from the 403b as soon as it's in there and will'll get the same tax penalty as if we wrote them a check but if somebody doesn't want that money right away they can leave it in there they can wait longer there's a certain point where you don't get a penalty off of it or it can gain a little bit of Interest while it's in there it just gives them the chance to kind of decide um I think it's 70 and a half you have to turn to be able to take it out with no tax penalty and maybe people will want to pull it out before then but it just opens an opportunity for them um that's really the big change here we put down um that um they would need to work 10 years uh as as we've done in years past need to be 55 at the effective date of retirement which is in line with state law for using the management fund um we did put a no sooner than date uh for the receiving an application of December 2nd 7:30 a.m. and and a big reason we did that is Lisa and I worked with the the folks at the state who manage the 403bs the retirement investors club and there's Act they're going to provide a webinar uh to any interested staff to kind of learn how the 403b works and and what they can do if they want the money right away what they need to do if they want to let it gain interest what their options are with that we just felt like because there was that slight change in our recommendation that that would make it a little bit better for our staff to be able to listen to what that lady's got to say before uh turning in the paperwork and saying yeah I'm interested in this of course somebody could not listen to that and still turn it in and that'd be just fine um but that gives them the opportunity and then we put no later than December 6th at 5:00 pm the end of the day on December 6th um trying to think other items in here that would be useful to know for you other than that it's pretty standard for what we've done uh here we have in our Master agreement the sick leave and flex leave reimbursement so that's still kind of a part of the deal that's separate of that $50,000 uh amount that goes into the tech sheltered anity um we are asking the board to cap the number that we can accept at four uh and the reason we're asking that and and now I as I talked through this I realized maybe I should have put the fiveyear forecast before this our goal is to maintain a pretty steady tax rate and not an increasing tax rate and if we do too much off of the management fund too quickly then we can run a risk of needing to increase the tax rate in future years so we believe at four we can we can still keep things in line within the next 5 years here so at least so um assuming the state doesn't do anything weird cuz you know the state they're always fun so you're saying they have to be 55 by this June 30th they have to be 55 yeah by the effective date of retirement yeah I remember I talked at the table here um one loophole we were looking at was trying to find out when that date had to be and what we were told is at the very latest the only like even legally to say it was effective retirement date it' have to be before the the first contract day of the next school year for um any employee and uh then Katherine told us and already there you're going to run a risk once you go to your Auditors because if your auditor looks at it and says yeah that's really kind of ridiculous that's not a good date for that reimburse the management fun fund from your general fund is what the penalty for that would be so the the 50,000 would have to come well plus the sick and flx payout would have to come out of the general fund then so so we just thought it it wise to be safe and not try to play with that date too much there um just because our the reason we want to do this is to protect our general fund and if we're going to have to reimburse it from the general fund anyway it sort of defeats the whole purpose of an early retirement program does that make sense any other questions again I just think for clarification U work this isn't to just cut salaries and and get people out the door um multiple accounts funds that districts can use um you management fund can only be used for a certain amount of things so we don't want people to we don't want that out there that we're just trying to get the highest salaries and get them out the door that's that's not what this is at all right and and like I would only want somebody to take this if it worked for them yes and I will tell you it's very possible that we don't get for it um I I couldn't predict uh but I looking at the people who would be eligible it's very possible we don't get for early retirees um but I think if we put the cap at four that's the most that we can comfortably afford it within the management fund we could maybe squeeze a fifth but it would really put us in a pinch about three or four years down the road and I just want to be with the way that insurance costs increased this year I don't know you probably got this with your home insurance this year um the wind and hail items really increased Insurance costs for for us as a school and and put a lot on us so we in our long range planning we've kind of worked off of I think we said 12 to 15% increases each year on that EMC Insurance insur there just because it seems like we'll get a to ratio every other month in Iowa now so uh we figure we probably better be ready to to pay up when what they've got two roof Replacements in the process for us right now already for insurance so glad we pay insurance those Ro are expensive so we're on the table here guys make a motion to approve um early retirement program as presented C with four potential early retirees second we have a motion on the second approval of the early retirement policy and application any further discussion all in favor say I I same sign motion carries thank you review of the fiveyear forecast okay I get to drive and L is going to talk um she's going to be the Navigator so let me get this is projected up here um Lisa has uh kind of worked through a little bit more digestible item that that she's got to present from but we want to show you the real deal too we we don't want to leave all the I call it fun and I think Lisa calls it fun uh just to us uh with the spreadsheet so let me get golly camera and you made it look like it was so easy see I can do this open Zoom meeting I am a millennial I should be good at computers you can't be good at everything I guess not not every day yeah not the day apparently okay I think I'm not going to join with a audio okay and then I just share my let talk there we go he hey it should be com up it is not very big so if you need a number from a column as it go through I can read it to you um I guess I would first start out get started huh do you want me go to the get started page yes okay so there's a whole bunch of tabs down at the bottom that we put information into and and Piper Sandler uh put some information well actually is do the information for us um just to kind of know how this gets populated so this program runs on what our assumptions are in the moment so um this first page is our assumptions on SSA until fisal year 2030 um some people recommend that we put two in the past we have had ones or 1.5 in there I think to be fair we did a two and a 1.5 every other year just because it's how you can predict that is only based on what you got in the past and it has has been very large at any point here recently um and we've got a little bit of a funing cliff coming our way as a state uh vouchers cost a lot more than it was expected to have cost so uh that's kind of an item that we're afraid might pinch the state budget enough imp back us um the enrollment I'll start out this conversation by saying um so we ended the year or our October 1 count for enrollment was for certified enrollment um trying to see if you can see it on there with 66 students down so that really jumped up on us um we were absolutely not expecting that and um the 18 extra students open and rolling out also um jumped up on us as well those were things that we were not able to um predict accurately especially with the um with the state allowing um the virtualy and um all the online programs so um 66 students and 18 students if you do the math that's a significant amount that we need to um plan for moving forward so to be physically responsible that's what we're doing and and to draw attention to that so that number of students is where the $700,000 comes from that that number that we talk about the amount that we we believe would be wise to cut that comes from the reduction in students this year but what you'll see as we go through this is you won't see that impact fiscally until the year after because your funding for a school district is always one year in a re so when you see like well looks like next year's great that's because that's working off of last year's students so um just to kind of explain why it looks like it's offset by a year or two on here um and to tell you for that 700 comes from now that being said we do have good news as we get later into this 700 may be a little over overzealous for what we actually need because it's some of the work that we've done the last few years to make some cuts through attrition so we believe that we can do it with slightly less but I'll stop yeah just yeah just like Mark said I'd like to point out that the board this Bo has made um several good decisions to get us to the point where we are right now where a 66 plus 18 count student um decrease would be a lot worse if we weren't in the position that we're in so thanks to you guys for doing that so that's just the enrollment tab we've in the past um usually went with A- 10 each year and with not knowing really what's coming in the future we decided to go with a 20 decrease we're looking at um grade levels and um tried to look at it that way and we came to the conclusion that that covers all of our basis for right now and to kind of speak to that 202 just so you know that that's not just pulling a number out of the air we actually did so there's a there's two ways there's few ways you can do it on this isus document One is using just a manual number produce a certain number of kids per year another is what they call a cohort model where you put in your enrollment in each grade and then you just move them you matriculate up a year and bring in what your kindergarten would be and just working on enrollment as of whatever day we did that which was sometime in the last three weeks two weeks um we would be down about 18 kids for next year is what we're slated to be if everybody just moves up one grade from where they are um there's a little bit of work that's done with TK kind of change what grade people are in whether they move on to first or kindergarten uh but just kind of looking at our Head Start um our four-year-old preschool numbers and and all those things to kind of make a a relatively good estimate for kindergarten we'd be down about 18 kids as a district so far next year so that 20 ends up being pretty pretty reasonable for the next couple years so those are assumptions on enrollment and the next tab is uh special education the best way to um work in this tab is you look at your deficit and you're increasing it by a certain amount each year um and so I think it's a 2% increase that we used there so those are our sped deficits going across that we're consuming and we have some numbers in a potential change in deficit based on if we would add some Behavior programming potentially that we've kind of looked at a little bit and we're not quite there yet uh but it is something we might need to do um so we did put in an additional increase there just in case on the Dropout tab there really isn't anything that we do there um except make sure that we spend our all of our Dropout money each year and that's um the assumption that we will supplemental waiting this one uh this tab has really helped us out or it's going to help us out even more um if you'll see in the fy2 those are the sharing positions that we have there and I think it's um what do we have there 13 for f 25 and with the sharing that we're doing this year we'll start to see those dollars those beta dollars in FY 26 so we're at the maximum of 23 the maximum is 21 but you if you do have the career counselor they let you add that extra two so that's where we're getting that 23 so we just went with assuming that we're going to be doing that sharing move moving forward so obviously if something changes there we'll I kind of highlighted this box I'll try to highlight that row so you can see that think you can see it up there can't you yeah so that's what what doing that sharing produces for us as a district so when we bring those sharing agreements with the different districts for positions so like me doing special ed for Sam Sam doing HR for us from Arabia that's what's produced by all that beyond the what we pay them what they pay us so uh it really makes a nice little chunk to help us pay some of the things that we've got and is a big part of why we can afford some of the additional uh course offerings that we do at the high school uh beyond what small schools are able to do and that's another reason why FY 26 got a boost yeah the next tab is the ISL which that just um there's really not anything to look at there other than it's just letting you see our generated dollars and tax rate for the instructional support ly that's what you guys um just did here recently anything no that MSA is kind of confusing but um here in a few months um we'll bring the um for increasing enrollment we'll ask you to um approve SPC for increasing enrollment and then also there's the um one limited English proficient Beyond 5 years that's a very small amount you just did that last month I believe 17250 but this is where that goes That's The Authority we get for that and um we just estimate from FY 26 out because you don't know what it's going to be from year to year kind of hit that am I correct in Remembering because I don't want to miss say this on you know live here with everybody but the reason we always take sprc increasing enrollment like that's the one that you're supposed to take even if you're not going to have that because obviously we just talked about a pretty big decline in enrollment right but they they recommend that you still approve the resolution each year just in case something would happen like randomly a migrant population would show up in your community on you know like December 3rd and you can you can go back to SPC and ask for money to help educate those students at that point if you have that resolution approved so that's one of the items that uh is weird because you feel kind of dumb uh approving an increasing enrollment item when you know you're in declining enrollment well and no basically really we get the most of our money there not necessarily in increasing enrollment but the Open Enrollment out on a prior account so that's where we've had something every year those are people that come after the count date that you have to pay out to another District or um you're getting the Authority for that when you ask for it so that's all that on that time yeah like an example of that and and this is something we'll still discuss so we have a kid who lives lived in one of the small schools in the area but open the world to another small school well they just moved to Centerville so now technically we're on the hook to pay the bill for their open enrollment to that small school even though the people who received the money for them are the first small school so that's all that all gets wonky and messy and there and the sbos kind of deal with that but that's kind of part of what that does for you um the next tab is miscellaneous income if you see there there's a big if you look at fy4 well I guess if you start at the top of fy19 and then you go across you'll see a huge difference there these are all Esser dollars in the and starting at fy21 or I'm sorry fy20 because we got a little bit there so um we had to take away this year and we're going back down to a normal um amount this year so that has affected it will affect your spending Authority because you're not getting as many exra dollars but we we still have some of those expenditures that we uh kept that we're not going to get claimed for and we're not going to pull for Co to by any means to get more we don't want them that's bad no fy22 3.9 million I mean that's a significant amount for us to receive and then go back down to an estimated you know just and we've slowly worked to take some of the items that were ongoing costs that when so when this District got the SRA money initially there were some ongoing costs added like some staff um which you know makes it where you have to make a cut commensurate with that when you don't have it anymore we've actually really made an effort to recode some of that so like one was a special education feacher which makes no no sense to pay for out of Esser when you could pay for that out of special education use to to pay for a non- ongoing cost so we've kind of really worked to fix our buckets the last couple years um so while it is definitely less Authority for us it actually has a little bit less of an impact in that we have already kind of plan for a lot of those items y on the expenses tab this is going to I don't think this is um it's going to look a little bit wonky just because because um so if you look in the FY 25 column there we have salaries that includes the salaries and the benefits increases that we were expecting this year um I didn't have enough lines for all of the different salary and benefit changes so we just Lum we did it on another sheet and we added it as a lum some um so if you don't and then we have, curriculum down there you'll notice that and then on down you go on down down at the bottom is where we're hoping for um some savings through the early retirement or whatever yeah so if you took that out at the very top if you notice at the very top it will show you on the very top line what your spending Authority is so just to give you an idea if we don't do even just that's a at the bottom if you just take that one to a zero because my computer's really slow I'm sorry so if you notice I mean we're way negative there in that FY so we do have in this projection we did put um $400,000 this year and then a $400,000 Savings in fcal year 29 we believe it's probably likely that that would be the next time we can afford to do an early retirement some amount um and again we'll have to see what happens in the legislature uh between now and then but that we kind of put that in there as an item that we'll have to have in the back of our mind planning for fiscal year 29 to be ready um you go to the UAB T this is the what we looked at last meeting in the spreadsheet form this is so this is the unspent balance report and if you go if you see that purple line over there that is what that is what is the state looks at for our unspent balance so if I mean you can see how much is decreasing in the future I mean it's it's going to stay level um 26 and then it's going to start going down and once it starts trending down that it's it's precipitous yeah so we're trying to plan just like we have in the past and trying to be um fiscally responsible so it I don't know if you want to go back and take off the early retirement and and watch this see what happens there yep that just so you get an idea so here you're on that purple line again yeah that puts us at a negative percentage and that hanging out with thec to do a workout plan if we if we don't do those changes and once again it's because of the you know over 85 student yeah issue which was now not something that was in place before um actually wasn't even in the predictions from the state no uh so we have we can access demographic predictions that are I'm not going to say great I'm I'm going to be honest with you and say they're iffy but they're usually somewhat predictive of what we're going to get and um the ones for this year for us really did not predict well um the change in enrollment for people moving out and small numbers coming in and that's what's Difficult about school finan you know one bag year set you on a sales stand so you have to um make the best decisions that you can that doesn't affect students in a negative way but there there was the good news though because we believe with 400,000 this year that um we can be in a good spot instead of the 700,000 so I think that helps us to the the reason to come to Centerville in this area is because we offer more for every kid and you've got opportunity to do things that you wouldn't have any other place um we've had some requests just in the last couple weeks Jer could even speak to or some schools don't offer some programs and maybe some kids had left our district um wanting to go to another school because they wanted four days a week and then didn't realize they couldn't participate in our activities still um so like we can continue to offer more um which I think is important in our selling point right and like uh you guys talked about earlier this is the general fund only unpent balance is the general fund um several different funds that we pay for infrastructure and early retire those all come from different funds so um what we pay in salaries um and supplies is the general fund and that's the only place that we can pay that out of so um so that's all I have for the fiveyear forecast does anybody have any questions any it's a lot to digest right even if it's not a well formed question we can help get there because I know this is a lot to look at it makes a lot more sense than three years ago sense than two years ago so yeah it does this this I will tell you does give us some information to predict tax rates and the management fund and that's where we kind of talked about after we had everything in there and really looked at balancing general fund needs versus keeping the management fund and tax rates in good shape why we recommended the cap four um because as you kind of play with those numbers and put them in there it changes that future tax rate for you so you can kind of track uh and our commitment to trying to maintain a fairly steady or declining rate as much as possible is is pretty big and this is a working document so we update and change it all the time put different scenarios in and I would say once budget season rolls around maybe we can look at the tax rate tab little it more just want to be accurate with that there are days that I excitedly run into Lisa's office and say we got another Grant let's put it in the document and see what happens and and then we see the change and it's kind of fun you know it's a it's a neat thing I just have a question for maybe the public to know and for us too so when we lose those 60 six students that that uh weren't here this year we lose that 7,800 for yeah and the virtual and the online do we lose it for them too what does that so if they do online who does that money go to to that online school okay the online school so and I will tell you um and and this probably will get me Blacklist and superintendent I don't know I shouldn't say that that's bad but you know knowing what some of those online programs that people are so excited to go to do they pay a company just like we had done for our online about 3,000 or so for that kid to that company manages all that with that kid and they pocket 4,000 for their in their in town kids so we're taking the taxpayers from tax money from App County and those people are able to send it up to there's a couple counties I think ones in the north and ones out west that have these online schools uh and it supplements what they get to do for their kids so that's a great question what about virtual school that's so we do have a few a few kids still in our virtual school last spring week we don't lose that much our virtual school no but Iowa Connections Academy and Iowa virtual is Iowa Virtual Academy I can never remember what that bridge um you know they take the full amount of money and they plug it into the same computer system and popet the money so and I would anticipate we'll see an increase in Virtual schools in the state um I think while we moved away from it based on our desire to provide high quality education there are some people and I'm not saying cam Clint are those people because I think they're probably very nice folks but there are definitely going to be people uh using the new Charter money that's available out there using all those things who are going to build a diploma Factory and not care if you pass a class because at the end if you're a senior and um you don't graduate we are taking you out of our system and it falls back on your local district for their graduation me um that's great so I would anticipate we'll see some of that continuing in the state clear well it just shows me that you know more has to be done at the legislative legislative level to make that so doesn't hurt schools CU it's going to be really tough to run a society when half the people aren't educated because they didn't have to be and I just feel really strongly about educating kids and how important that is for our future and I you know people might think it's sour grapes or something but I feel it's really important to have a standard for kids um and I can tell you I was at ni speak seminar probably four years ago one those districts talked about the financial aspects of the virtual school the only thing they talk about money that they talk zero time on on uh um quality of Education all they talk about this is how you supplement your budget for your school district and all they cared about the money and being on diploma I just don't think I get behind that like I just can't philosophic ethically get into doing that that I did not mean to add a depression to the meeting with that I'm sorry um just I think it's a big deal and it's going to be something we're going to see continue to hit as more and more online schools exist out there and online schools were Exempted from the the reintroduction of open enrollment deadlines so when they introduced reintroduced open enrollment deadlines they purposely Exempted online schools from that and I really think that's a loophole that I would really encourage our legislators to consider closing because just like we saw with students open and rolling to another brick and mor after they were hit with the truy concern after they had a DHS item or after they' had a uh discipline issue we're seeing that with online schools yet again as soon as you have treny I'm going online so I really think our legislators need to close that lo I hope they sorry didn't mean to add depression I said before just because you've been to school doesn't mean you know how to run it those are unintended consequences yeah any other questions about fiveyear forecast well that brings us to uh Personnel business procedures so there um there is a resonation in there we do have a replacement teacher in place um so I know that resonation had brought come to this board before and we asked for permission to bring it back if we had a replacement um we actually have worked uh with that teacher and the replacement teacher we're looking for a transition period uh to be able to have that person stay with us at least through Thanksgiving great possibly through um the first week of December if that would be okay with the board to to do that it's going to it's a little bit of extra special ed for that time but it's going to be really worth it to to make sure that the kids are handed off in a good way um and we're really appreciative to the young lady who's taking the uh taking the position we she's got a lot of passion uh for it and we will have a recommendation for hire for you we could not put the recommendation for hire on this meeting because her license had not yet cleared by the time we had um given the board packet to you her license did clear uh apparently over the weekend or maybe Friday evening or something so uh we are good to go and I'll have it on the December 9th meeting for you uh so that we're good on that um but I'll for this time need to use the the I don't want to say power the leeway that the board had given me in hiring to be able to get the right person in to get her started in training after for that time she's a transfer she's been serving as a study hall supervisor for us at high school for the last couple couple years um and U has a had a teaching degree um but she'll be working on her initial license in this role so she'll go through the mentoring program with Joe moley and and that we have a really strong mentoring and induction program that I think will be very valuable for her as she learns the ropes in special education which is a little tougher gig so then when or will her will be will she be replaced or um we yeah yeah we've got that um oh goly I've lost that lady's name Marissa yeah Marissa who who we actually uh I kind of did it backwards so we'd actually kind of approved at the last meeting for that spot because we had um this G long-term subbing and had an opportunity for another long-term subbing if this didn't work out for her but uh now we can put her in a real gig and and get a rolling with us for real and get her license through uh the initial phase and um she's going to be a nice job for us she's really uh really positive really kind of a happy person that wants to help kids and she gets to work with Littles which is going to be just so fun she's worked with bigs for so long over there at the high school now sounds like a win for everybody I'm feeling good like I feel like we did all right for ourselves here and especially for our kids and um I think it's going to go well motion to approve Personnel business procedures as pres second motion on a second any further discussion no discussion all those in favor signify by saying I I oppose same sign motion carries Financial reports questions or comments there I don't have anything to add on that you have anything you want to add to it just just paying bills doing the thing motion to approve I second motion and a second any further discussion further discussion all those in favor approving financial report signify by saying I I Mo say sign motion superintendent report I uh much like I am just a fairly short and sweet report was funny sorry um first off the the biggest thing I wanted to do with my report today was to thank we have three veterans um on our school board um all three served in the Army which is interesting that's cool so Mike Kevin and Tom uh all served and want to thank you guys for your service uh to our country today we have the opportunity to have our Veterans Day assembly at Lake View and and it was another great turnout um really positive uh the kids had some nice performances we had uh the combined 7th through 12th grade band which was kind of fun um performed with a star sprangle banner and um American salute which had each of the Armed Forces um songs in that we had a performance from the high school choir uh the Middle School choir and the lake view combined through third through fifth grade um just just a a wonderful deal uh sergeant major um Todd Ratliff uh was our presenter uh today and he did a really good job for us so it was a it was a really good day a very positive event for our community and for our kids uh teaching about the importance of our veterans and and some civic responsibility to our kids which I think is huge um in policy news I did write about this in my in my email this week but uh just to share uh the biggest item I'm working on right now is combining various old handbooks that we had we used to have a faculty handbook and a support we have a support staff handbook that's been updated um trying to combine that into one employee handbook um iasv actually has an Exemplar um so since we moved our building handbooks to their Exemplar we've done our our policy off their Exemplar um I'm looking at taking all of our items and putting it into their Exemplar um and just making sure we don't create any cont conflict is what's taking a little bit of time with that if if I'm lucky hopefully I'll have a chance to kind of meet with I want to meet with some employment groups a little bit and talk about the handbook uh before I take it to the board so I'd like to say I'd make it by December 9th but it's probably going to be a January meeting just to make sure I've given those folks a chance to take a look at it before uh the board gets a hold of it and it'll look real beautiful that's all my good stuff any questions board M takeaways Mr whis we get to start with you this time perfect I think in retrospective we built another building which I don't think we ever well a 1.25% contingency budget is not big enough on a building that the combination of the two things cost some surprises so I'm just glad change orders are done uh Mr Moore you're next I think he backed out of the meeting we lost perect Middle School took do that uh Mr carner uh yeah pretty short and sweet tonight as far as the meeting goes um once again I want to thank our student rep for being here tonight um thank you for the the work that this board does um you know those playing along at home may may have sensed a little bit of you know division in the room on some different things and I I Cly don't feel that way um I just look forward to getting to work with everybody at IB number one um next next week next U and working together U to address some concerns that that we all may have and and keep us on the right path Mr Johnson well first of all I want to thank Mark for getting that special ed thing taken care of I think that's a real in your Camp CU that's can't be easy we have to have a special ed teacher and uh I know it wasn't easy for the person that wanted to resign to so I think that's really good I think um you know the veterans think today that we had up at the at Lake you community was there the community was there and that's a positive thing for our school that they came and witnessed that and know that it was really a good production and then they saw the different groups sing and play instruments and that so I think that's always good the other thing I want to say is I think the people that all our officers that have been on the board and the ones that had the guts to run for the board we appreciate that very much because I was not one SE um I just like to thank Mar and Lisa for the hard work on their presentation with the five year I me to look at that to me it's so overwhelming and there's so much to learn but that has to be just a lot a lot to take on so thank you Mr B it's not easy to go last is it point to where want I'm well I I asked the convention next week revation right but I'm looking forward to that um and as I look back and I see how the last three years have been I've really learned a lot and it's thanks to a lot of people that I've served with here and um it really is important I mean to the people at home too that I know that we can now help explain some of the stuff to them and I'm I'm really glad that I did Run for the board and again on it so I could learn be an advocate for my community so uh my takeaways have to do with not necessarily everything here but I had the opportunity to speak to several of the people who were part of the they call it the over 60 homecoming group these are people that graduated 60 years or more and um Centerville Community School Foundation of whom I am a representative of the board on um pretty much runs that whole thing with the school and uh these folks were I mean extremely complimentary to the students and the staff and the way they conducted that homecoming activity they just thought that the students were very polite respectful U attentive I mean it was just nothing but positive things about the students and staff and I I was kind of surprised by that but you know um I enjoyed that and again uh like uh Mr Johnson said the uh if you haven't been to the veterans activities uh it was uh it pretty pretty overwhelming U I had a little girl come up to me before the activities and she showed this uh piece of paper in front of me that thanked me for my service and uh she shoved it in my hand and disappeared I looked at that for the whole hour or so and decided I needed to find that young lady and they uh they did help me find her and I thanked her for that it was a very special thing for me uh my last takeaway is that I uh I'm sitting here the fact is I think any one of the people in the here could have taken this position and I especially appreciate Mr whis he was the deciding vote and he and I have talked about this years ago and uh I I supported him then I appreciate his support tonight and I hope that I can do as good a job as he's done if not you can impeach me anything else entertain a motion to a journey we'll give Tom the motion I'll take the all right say I meeting is