Columbia Heights School District — Transcript

Tuesday, March 24, 2026

Scholastic Art Awards Celebration

Board Member Reports and Updates

Superintendent's Federal Engagement

Student Representative Updates

Special Election Voting Information

Votes (7)

Consent Agenda Approval

Approved Unanimously

Moved by Lauren [Timestamp] · Seconded by Jessica [Timestamp]

The consent agenda was approved, including two years of school calendars (final for 2026-27, draft for 2027-28), a report on overnight and out-of-state field trips, and multiple policy second readings. Jessica highlighted the benefit of approving two years of calendars for family and staff planning and reminded the community about the previous discussion on field trips.

Acknowledgement of Contributions

Approved Unanimously

Moved by Julie [Timestamp] · Seconded by Michelle [Timestamp]

The board formally accepted $9,350 in monetary contributions, including donations to scholarship funds and the Valley View Fund Run. Laura expressed gratitude for the donations, emphasizing their positive impact on students' current and future opportunities.

Health Insurance Bids Approval (Minnesota Healthcare Consortium)

Approved Unanimously

Moved by Laura [Timestamp] · Seconded by Michelle [Timestamp]

The board approved switching to the Minnesota Healthcare Consortium (Medicica) effective July 1, 2026, based on committee recommendations. Discussion highlighted the diligent work in securing a competitive rate amidst rising costs and acknowledged the potential impact of a new provider on employees.

Resolution: Termination and Non-Renewal of Probationary Teacher Contracts

Approved Unanimously

Moved by Michelle [Timestamp] · Seconded by Laura [Timestamp]

The board adopted a resolution to terminate and non-renew probationary teacher contracts for the current school year. Director Bennett clarified that many non-renewals are a formality, particularly for those on Tier 1 or Tier 2 licenses, allowing the district to re-hire them quicker. It was confirmed that affected teachers had been notified.

2026 High School Classroom Renovation Project Approval (RAK Construction)

Approved Unanimously

Moved by Julie [Timestamp] · Seconded by Laurian [Timestamp]

The board approved RAK Construction as the low responsible bidder for the 2026 high school classroom renovation project, funded through long-term facility maintenance dollars. Discussion confirmed confidence in the chosen bidder despite a lower initial bid, with the project slated to begin in June and be ready by August.

Acceptance of FY25 Federal Single Audit Report

Approved Unanimously

Moved by Julie [Timestamp] · Seconded by Laura [Timestamp]

The board accepted the FY25 federal single audit report, which received an 'unmodified' (best) finding. A minor 'significant deficiency' related to timing and a known 'segregation of duties deficiency' were noted, with a board member (Mueller) downplaying their severity and administration working on solutions.

District 2026 E-Rate Purchase Approval (CDW Government LLC)

Approved Unanimously

Moved by Julie [Timestamp] · Seconded by Michelle [Timestamp]

The board approved a $287,898.22 purchase from CDW Government LLC for network infrastructure, covered by an E-Rate pre-bid contract. Director Henkkins explained the E-Rate program's 90% reimbursement rate for qualifying communication equipment, emphasizing the importance of these funds for maintaining essential network infrastructure supporting student learning, with implementation planned for the summer.

Notable Quotes (12)

First related to the 26 27 and 2728 draft calendars. Um just to let the community know that um or I guess a reminder that we have moved now to approving both a final calendar for the next year and a draft calendar for um the year after that. And so um families in the district, staff in the district can kind of plan um two years out based on uh that draft calendar.

Jessica [Timestamp]
Consent Agenda Approval

As always, thank you so much for um looking out not only for the students that are here, but for their futures by donating to the various scholarship funds. Um it is um greatly appreciated by our students and and thank you thank you for not only today but for their futures tomorrow.

Laura [Timestamp]
Acknowledgement of Contributions

Um, we had a great deal of discussion on this. Um, and, um, I'm confident that not only did we get the best bid, um, but there was an awful lot of work that went into getting us a really great rate when so many um, there some of the the increases that I was seeing elsewhere were were were quite frankly um terrifying.

Laura [Timestamp]
Health Insurance Bids Approval (Minnesota Healthcare Consortium)

I do want to just acknowledge though that moving to a new insurance provider um, does, you know, have some impact on employees. um and we recognize that and that is part of the discussion both at the health insurance committee and at the board table when we look at those things.

Jessica [Timestamp]
Health Insurance Bids Approval (Minnesota Healthcare Consortium)

So some staff on this list have a tier one or a tier two license through um, Pillsby. And a tier two license is only good for two years. A tier one's only good for one year. So you have to renew it, but you have to non-renew them. So this way um, there's staff we want to bring back either on a tier one, a tier two um, or an out of field and we're able to get the positions posted and get them hired back instead of waiting until the end of the school year.

Director Lindseay Bennett [Timestamp]
Resolution: Termination and Non-Renewal of Probationary Teacher Contracts

Just the word non-renewal sounds so it's a formality for some so extreme right

Michelle [Timestamp]
Resolution: Termination and Non-Renewal of Probationary Teacher Contracts

Um the two as discussed that we had uh two lower bids. They were the lowest. Um and the two lowest bids were the people that showed up for the pre-construction meeting. Um so that gave us some confidence as well besides the conversation.

Director Henkkins [Timestamp]
2026 High School Classroom Renovation Project Approval (RAK Construction)

And as you said, this was that that bid was um, made by somebody who has a very good reputation and also we're here in person like you said, which gave us a lot more confidence in in accepting that.

Granland [Timestamp]
2026 High School Classroom Renovation Project Approval (RAK Construction)

And just to quickly the uh school district completes a federal single audit um or is required to complete a federal single audit when we have federal programs that exceed $750,000. And depending on how many programs we have that exceed that is depending on how many programs that they look at um and uh as you can the report is attached to this and um it's it's an unf unmodified um uh audit report um which is the best uh finding that the audit firm can give us

Director Henkkins [Timestamp]
Acceptance of FY25 Federal Single Audit Report

I kind of want to just let our constituency know that the finding uh that was actually found was kind of minor in you know they called it a significant deficiency but I would say that because of the timing and kind of the challenge of making sure we have all the ducks in a row um I didn't think it was a big deal. So, let's just say um I I believe that this report um may may be look looked at as amplified, but I don't think it's it needs to be that way because the word significant deficiency does sound bad.

Mueller [Timestamp]
Acceptance of FY25 Federal Single Audit Report

So our wireless access points, our network switching um fall into that and uh technology changes fast and um needs for the students in their classrooms with all their devices grows quickly um and so um these are incredibly important funds. So if you ever hear about -ate funding and a risk to it, that's something we need to pay attention to um because it is very important for our school systems in maintaining that network infrastructure to support the students and their devices for learning.

Director Henkkins [Timestamp]
District 2026 E-Rate Purchase Approval (CDW Government LLC)

So my rough math then is that approximately around $48,000 would be coming then unreimbured out of the capital projects levy. Okay. Thank which which the capital projects levy will will support.

Jessica [Timestamp]
District 2026 E-Rate Purchase Approval (CDW Government LLC)

Ordinances & Resolutions (28)

2026-2027 School CalendarCalendar

Final calendar approved for the upcoming school year.

2027-2028 Draft School CalendarCalendar

Draft calendar approved for two years out, allowing families and staff to plan.

Overnight and Out-of-State Field Trip ReportReport

Report discussed at a previous board meeting, included in the consent agenda.

Personnel ReportReport

Included in the consent agenda.

March 10th and March 17th Meeting MinutesMinutes

Previous meeting minutes included in the consent agenda.

Policy 101, Legal Status of the School DistrictPolicy

Policy included in the consent agenda for second reading.

Policy 301, School District AdministrationPolicy

Policy included in the consent agenda for second reading.

Policy 302, SuperintendentPolicy

Policy included in the consent agenda for second reading.

Policy 303, Superintendent SelectionPolicy

Policy included in the consent agenda for second reading.

Policy 304, Superintendent Contract Duties and EvaluationPolicy

Policy included in the consent agenda for second reading.

Policy 305, Policy ImplementationPolicy

Policy included in the consent agenda for second reading.

Policy 306, Administrator Code of EthicsPolicy

Policy included in the consent agenda for second reading.

Policy 402, Disability Non-Discrimination PolicyPolicy

Policy included in the consent agenda for second reading.

Policy 421, Gifts to Employees and School Board MembersPolicy

Policy included in the consent agenda for second reading.

Policy 427 Workload Limits for Certain Special Education TeachersPolicy

Policy included in the consent agenda for second reading.

Policy 515 Protection and Privacy of Pupil RecordsPolicy

Policy included in the consent agenda for second reading.

Policy 709 Student Transportation SafetyPolicy

Policy included in the consent agenda for second reading.

Minnesota State Statute 123B.02Statute

Permits school boards to receive and apply donations for the district's benefit.

Policy 203.5 School Board Meeting AgendaPolicy

Presented for first reading and community input.

Policy 205 Open Meetings and Closed MeetingsPolicy

Presented for first reading and community input.

Policy 206 Public Participation in meetingsPolicy

Presented for first reading and community input.

Policy 208 Development, Adoption, and Implementation of PoliciesPolicy

Presented for first reading and community input.

Policy 209 Code of EthicsPolicy

Presented for first reading and community input.

Policy 210 Conflict of Interest, Schoolboard MembersPolicy

Presented for first reading and community input.

Policy 211 Criminal or Civil Action againstPolicy

Presented for first reading and community input.

Resolution relating to the termination and non-renewal of the teaching contracts of probationary teachersResolution

Resolution to terminate and non-renew probationary teacher contracts for the 2025-2026 school year.

Minnesota Statutes 122A.40 subdivision 5Statute

Statute pursuant to which the termination and non-renewal action is taken.

FY25 Federal Single Audit ReportReport

Audit report for federal programs exceeding $750,000, presented for acceptance.

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