Columbia Heights School District — Transcript

Tuesday, January 14, 2025

Voluntary Pre-Kindergarten (VPK) Program Changes

Community Education Fee Increases

Pay Equity Report

Fiscal Year 2024 Audit Acceptance

Discontinuation of Programs and Positions Resolution

Building Capacity and Open Enrollment

Votes (7)

Acknowledgement of Contributions Resolution

6-0 Approved

Dissent: None

Moved by Julie Hul [0:10:49] · Seconded by Jessica Madis [0:10:52]

The board formally accepted various monetary and in-kind contributions for the district. Discussions highlighted the importance of these donations, with specific mention of coats being a necessary in-kind donation.

Voluntary Free Kindergarten Program Update

Informational Item

The administration detailed upcoming MDE-mandated qualification changes for the VPK program, starting in 2025-26. A proposal was made to define all in-district students as 'at-risk' to ensure continued free access. A fee for non-qualifying, out-of-district students was also discussed. Board members expressed appreciation for the thoughtful approach to maintain program accessibility despite new legal constraints, while acknowledging the challenge of introducing any fees.

Community Education Fees for 2025-2026

Informational Item

Director Stunkle presented a plan for an approximate 5% fee increase across various Community Education programs, including child care (Mini Adventures, Adventure Club) and early childhood education (ECFE, PreK-3). This move aims to address rising costs and ensure the financial stability of the self-supporting programs, some of which haven't seen increases in over a decade. Board members praised the measured approach to fee adjustments.

Pay Equity Report

Informational Item

Director Bennett outlined the purpose and requirements of the state-mandated Pay Equity Report, which ensures non-discriminatory compensation practices for female employees. The district's initial assessment indicates compliance with all four state tests. Discussions included the report's triennial cycle and the process for addressing any potential non-compliance through reconsideration.

Fiscal Year 2024 Audit

6-0 Approved

Dissent: None

Moved by Julie Hul [1:04:14] · Seconded by Michelle Petway [1:04:15]

Director Henkin presented the Fiscal Year 2024 audit for formal acceptance, noting that a detailed presentation had occurred at a previous board meeting. Board members underscored the value of external financial review and transparency, reassuring the community of sound fiscal management.

Discontinuation of Programs and Positions Resolution

6-0 Approved

Dissent: None

Moved by Laura Palmer [1:06:54] · Seconded by Michelle Petway [1:06:55]

The board discussed and passed an annual resolution authorizing the administration to recommend reductions in programs and positions to address budget challenges. Key drivers for these considerations include uncertain compensatory aid, significant cross-subsidy deficits, and an operating levy below the Metro average. Discussion emphasized this as a standard, albeit difficult, annual process crucial for timely staffing decisions and fiscal balance.

Building Capacity and Open Enrollment

6-0 Approved

Dissent: None

Moved by Karina Smith [1:15:23] · Seconded by Michelle Petway [1:15:23]

The Superintendent sought and received approval to close Highland Elementary's third grade to open enrollment due to current capacity. Concurrently, Valley View Elementary, which had previously closed several grades (K, 2nd, 3rd, 5th), was approved to reopen all grades to open enrollment following an evaluation of its overall capacity. Board members noted that frequent capacity discussions reflect positive growth in the school community.

Notable Quotes (13)

and um coats at this time are necessary so thank you very much for for all of that yeah

Julie Hul [0:10:43]
Acknowledgement of Contributions Resolution

I just wanted to say that I really appreciate you walking us through this and for the very thoughtful approach to thinking about how we maintain access to prek4 for all of our families... I'm very heartened to see that we have a proposal that would allow us to maintain all of that programming as well as making it financially accessible to all of our families

Jessica Madis [0:36:09]
Voluntary Free Kindergarten Program Update

I really wish given that we're really talking about a handful of students that would have to pay a fee I really wish that we didn't have to even do that because the concern is anytime you say anything about a fee that's that has the potential to turn people off but we legally cannot put a child into a VPK slot we cannot receive that money if they don't qualify so that's the bind that we're in

Superintendent Stenvik [0:37:37]
Voluntary Free Kindergarten Program Update

thank you very much for keeping for being very thoughtful and and and how we're looking at these fees and trying to keep them reasonable but also keeping in mind that things are continuing to inflate a little bit and that we do need to keep somewhat of a pace so we don't end up at a later date having to have a huge jump

Julie Hul [0:46:16]
Community Education Fees for 2025-2026

even though prek 3 and ECFE have additional funding streams the in increasing the fees will contribute positively to the solvency or self sustainability of the overall Community Ed program right correct yes because it's braiding funding

Director Stunkle [0:50:52]
Community Education Fees for 2025-2026

what's the purpose of the pay Equity report we report salary information on employees to assure that the institution is not discriminating against female employees in their compensation practices we have to file a report by January 31st 2025 and we're automatically out of compliance um background um we submit a report every three years

Director Bennett [0:54:19]
Pay Equity Report

we haven't passed one of the areas and you can um submit a reconsideration so I know we've done couple times just saying we're a female dominated organization and years to Max they 17 and so they've accepted that

Vice Chair Palmer [0:56:49]
Pay Equity Report

and I just want to say congratulations on on doing this and I love that we're submitting this so that they we do have an external third party looking at our process and shows that we are fiscally handling our you know financial statements correctly so thank you

Julie Hul [1:02:18]
Fiscal Year 2024 Audit

I just wanted to note that um director hul had some great questions this evening but the rest of us not asking questions is not necessarily a reflection of uh our our disinterest we had substantive conversation about the audit uh at our last meeting and so if anyone in the community um is interested in that um more substantive conversation I would encourage people to go back and watch that that meeting

Jessica Madis [1:03:22]
Fiscal Year 2024 Audit

for anybody who who's not familiar with this process we do this every single year um the reason being is is that um to be able to consider um what positions to fill for next year that we have to um give guidance to the superintendent to be able to look into this process um it's also very important that we start this this at this time of the year so that all of these Staffing decisions can be made prior to the end of the school year

Vice Chair Palmer [1:07:05]
Discontinuation of Programs and Positions Resolution

uh for the last almost 10 years we've had to cut a million dollars on one year a half a million dollars on the next year a million a half a million and so on and so forth last year we thanks to the community and supporting us through the operating Levy also thanks to our steady and increasing enrollment it was the first time since I've been in Columbia Heights that we didn't make cuts um which was incredible

Superintendent Stenvik [1:10:43]
Discontinuation of Programs and Positions Resolution

when we reopen um open enrollment after it's been closed during the year do we maintain a wait list or do we reach back out to families who had wanted to enroll and let them know that it's open

Jessica Madis [1:14:38]
Building Capacity and Open Enrollment

I think it is really important to note that um four years ago when I first started on the board we weren't closing like this was not a conversation that was ever happening um and we've had such a fantastic growth in our school Community um that now we are having this conversation fairly regularly so it is a great problem to have I think

Chair Granin [1:16:32]
Building Capacity and Open Enrollment

Ordinances & Resolutions (17)

Minnesota Statute 123.02Other

Permits school boards to receive bequests, donations, or gifts for district benefit.

Policy 425 Staff Development MentoringPolicy

Included in consent agenda for first reading.

Policy 507 Corporal PunishmentPolicy

Included in consent agenda for first reading.

Policy 509 Enrollment of Non-Resident StudentsPolicy

Included in consent agenda for first reading.

Policy 513 Student Promotion Retention ProgramPolicy

Included in consent agenda for first reading.

Policy 602 Organization of School Calendar and School DayPolicy

Included in consent agenda for first reading.

Policy 603 Curriculum DevelopmentPolicy

Included in consent agenda for first reading.

Policy 604 Instructional CurriculumPolicy

Included in consent agenda for first reading.

Policy 607 Organization of Grade LevelsPolicy

Included in consent agenda for first reading.

Policy 609 Religion and Religious and Cultural ObservancesPolicy

Included in consent agenda for first reading.

Policy 615 Testing Accommodation and ModificationsPolicy

Included in consent agenda for first reading.

Policy 619 Staff DevelopmentPolicy

Included in consent agenda for first reading.

Policy 624 Online Learning OptionsPolicy

Included in consent agenda for first reading.

McKinney-Vento Act of 2001Other

Federal law used to define and qualify students experiencing homelessness for VPK programs.

Pay Equity ReportOther

Compliance report to be submitted to Minnesota Management and Budget to ensure non-discrimination in employee compensation.

Annual Comprehensive Financial Report (ACFR)Other

The final audited financial report for Fiscal Year 2024.

Resolution directing the administration to make recommendations for reductions in programs and positionsResolution

Directs administration to consider and recommend expenditure reductions to balance the district budget.

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Columbia Heights School District - Columbia Heights Recorder