RCA new ready have wait till 601 chiefy two out on the [Music] late yes right I I love it one minute have wait for six [Music] sorry I re stop I'm we will call this meeting flag of the United States of America stands call Ro mayor ponil member Al here council member Brian here Moun member flatal here Chief Deputy Jacobs pres sir city planner Stockman pres president Deputy CL Natalie Johnson and your city administrator calls thank you and we will motion approve the agenda any have any amendments ORS n take a motion to approve the agenda as presented so second motion Council Brian second Council rainville in favor say I Mo car we start this uh meeting tonight with the truth and Taxation public hearing now of all there anybody in the audience to speak to the truth and Taxation once twice only the audience move on for those people that are watching online live or reported live it is live um this is the public hearing have a hearing and a resolution to adopt our final Lev and budget end 2024 annually the council is required to adopt the final Levy in budgets submitted to the county by December 28th according to the Department of Revenue requirement as the city council discussed 2024 proposed budget and 2024 proposed tax ly during that public meeting allow the public to comment or ask questions about the budget city council did hold four meetings in August and September to discuss and plan for the 2024 propos Le and 2024 propos budget we'll do that quickly for again those online this this information will be available on the website it's it is Powerpoint would be there just it is PowerPoint for those interested is on a city webite um so the general fund amount proposed for 2024 cying tonight is 1,729 with Debt Service of 233,000 Improvement bonds 2021a andal allocation Improvement bonds1 12684 in 2021a go equipment certificate 10647 that to 253 271 our total is 1,936 176 so our Levy is based on current law in 2024 general fund budget of 2 million $5,245 we adopted our preliminary levy on September 20th and certifi the amount to the county M County prior to October 2nd as require we set this public hearing date for tonight for anybody to make comments what do we need for taxes city council direct and staff to bring the necessary Levy change to meet the needs of the capital and operations in 2024 that Levy as I said is 1,936 176 that L is a 5.35% increase over the 2023 a total increased of 98271 there was Zero increase in general fund operating and capital Improvement revenue and the 98271 increase in The Debt Service Levy is a 73% increase property tax levy comparison 2023 Levy with a million 702 905 general fund Levy in 2024 is exactly the same that Levy was $135,000 in 2023 and it's 23327 in 2024 city of an now is planning for the future by Ling the appropriate amount to operate efficiently and effectively always considering Capital needs necessary to continued operation and improvements general fund expenditures the total budget of 2,455 240 increase from last year is 247 645 or 11.2% in our general fund expenditure of that [Music] 24622 is for salary and benefits increase a decrease of $61,500 transfers out increase in Sheriff's contract to $ 53,723 645 uh new dump trailer at $119,000 increased cost for printing and utilities of 17335 U building official $133,000 increase and then various other changes for $24,500 as I said this is 5.35% Levy increase over last year Residential Properties may see an increase between 4 and 5% there city tax liability and advis people remember when they're looking at their tax statements remember that's the county and the school district as well if you read our newsletter you'll see that of the dollar and tax that we get the city gets about 21 cents on the residential uh dollar and commercial property we get about 11 cents so rest is that goes elsewhere so we realize that when you're looking at your tax thing things that impact the levy obviously the most significant is increase in residential property values probably part of the reason we keep same surpluses at the same um we don't control that structur that the state set up property values go up the taxes and so revenues to various parties there's a thing called fiscal disparities distribution our fiscals disparities is a fund that is set up to I wish anybody could explain it to me but to distribute monies from certain cities to other cities and uh the formula is a little obscure but fice to say we have to pay more into fiscal disparities this year and we get less this year so we had pay more into the pool and L out of the pool so that increases our Levy as well and obviously the 5% we went up in the levy increase of that tax as well our city tax rate is 20.6 63% down slightly from our 20.7 28% last year again we're one of the two or three lowest tax rates in all of County the most market value for the average home nowland has increased to $480,000 4% up from last year at this new tax rate the homeowner of this house would pay about $998 in city taxes which is an increase $44 annually that property would pay about $83 a month in taxes for that you get police and fire protection Street Maintenance and plowing Park maintenance planning and inspection of properties Street improvements uh necessary equipment to operate the city other Capital Improvements and the administration of all our City activities and our retirement of our debt nice graph here that shows tax capacity tax rate and total Levy again if you want to see that it's available online you can see that graph our recycling center funds total revenues for recycling are anticipated to be $795 this is derived from fees for recycling and from Grants from Mila County this is an increase in revenue of a645 total EXP managers for recycling are anticipated to be $81,500 [Music] 695 we have reduced hours of operation and are looking at Improvement for cost related to disposal of recycled items total revenues are not projected to cover all the cost for recycling in 2024 but we do have a fund established for that so we're going to use $2,600 under our fund to cover our anticipated shortfall this past year we have dedicated our charitable gambling resources into a fund to help pay for Public Safety expenditures so this year the city will be transferring from that fund about $50,000 to pay for increase in the public safety expenditures exper again we have Debt Service uh we increased The Debt Service uh $98,700 $271 another graph sh debt Levy as a percent of the total Levy again pretty consistent there and we have Capital project funds Park capital city is considering some improvements to parks in 2024 including our Memorial Park and down at Twin Lakes uh some improvements are planning funding for the park improvements exists in a park Capital fund and so there's no additional impact on the Webby for that city has uh set up a fund for our fire turnout here city is funding future turnout via replacements for firefighters we put about $7,500 a year in this fund to cover uh turnout gear firefighters are wearing out new firefighters will need when they Jo and then we have a building fund that's build money budgeted for a new wealth in fire department and money budgeted for improvements to Road improvements being considered for 2024 are down in the Rogers Lake Area wo Street and wo Drive the neighboring roads there the anticip a road Improvement cost in 2024 of $912,000 they have a fund to uh anticipate replacing equipment expenditures in the equipment Fund in 2024 include the final payment they new fire tanker that was ordered three years ago we think we might have by next summer of the total amount we paid for that tank we owe about 177,000 $6,950 yet to be paid on that and then we ordered a new Sterling truck two years ago for PL so we've been nursing along the truck that Eric drives um that truck is due in March we anticipate that truck will cost us $332,900 which we had money in those bonds that we talked about previously any remaining funds in that account will be used for future equipment replacement meanss and in our final SL will be tax capacity and rates for similar populated cities in NOA County these are cities only 5,000 now then has a tax capacity of 8,716 th8 and our tax Capac our tax rate is 2.66% Centerville is almost 7,6 6,9 39,000 their tax rate is 40% Circle Pines is a tax capacity of $6.1 million their tax rate is 43% in Columbus a tax capacity is $1,426 th000 and their tax rate is 39% so you can see how we rate similar C in our count any questions or anything that Council wants to have all right seeing no questions and nothing from the audience we will consider our truth and Taxation hearing closed move right to our regular meeting and I believe it is 67 Mr Mayor um I'm not seeing anywhere else on the agenda the items B and C under number two so she I would Mo approval of 20 22371 adopting the final LEL for 2024 and approval of resolution 20272 adopting the budget motion council member R from counc Bryan any other discussion seeing and hearing none all those in favor we signify by saying I got that mve uh do we have anybody who wish wish to speak to the public forum tonight no movement on to consent agenda again the consent agenda those items which are considered routine or noncontroversial unless somebody were to pull something out of there which nobody did tonight we will move these all in one motion for the record the things will be voting on in the consent agenda tonight tonight are the approval of city council meeting minutes of November 9th 2023 a work session November 14th 2023 meeting minutes November 19th 2023 public hearing November 27th 2023 special session one and two we'll also approve all claims November 10th through December 8th and that the treasures report there a resolution approving the Culvert additional cost replace the culbert between East and West twin Parkway um approval of the purchase of a snow plow attachment for our Bobcat tool cat approval of purchase of lights and installation of those lights for hockey and hocky rank resignation approving the resignation of mine Greenberg and I will say for the record that's one of the finest resignation letters I've ever seen we appreciate appreci having mine with us and we wish her the best as she moves on to bigger and better things but you want to see a really nice resignation letter online otherwise there's also copy the back accepting termination of the contract with the planning company approving the hiring of sushi and Chris riy through parttime Administrative Assistant positions in the city office Brian make a motion to approve agenda second motion Council Brian second council member Al any other discussion all those in favor we signify by saying I car we will go to Planning and Zoning you've got before youen preliminary PL dated on angard there was significant discussion on November 28th you were all there I believe and um the findings from Planning and Zoning were amended on page four to state that uh the construction standards within the proposed right of will allow a private driveway to be constructed within um at a 12T WID for two residential units and a 20t width for three or more residential units without any base or subbase requirements and later in the packet there's a proposed amendment in that regard if there yes one question is if the 20 ft up to three if it's more than that don't they have to take the road in no I'm talking um this is regarding fire code so three or more living units three residence it has to be 20 ft wide so yes more than if they add another four lot right so if there are no changes to the findings any questions I would off for Mr Mayor I would move to approve the Mackenzie Hills preliminaries black subject to the conditions about white the attached to council findings as need be amended second motion Council R second councilman flatable any other discussion say hearing none all those in favor please signify by saying I I iOS motion carries next we have Pro interim use permit this is a proposed interim use permit for a parcel on St Francis Boulevard the gentleman runs Northern pavement maintenance which is a small um Asphalt Paving Company uh Planning Commission discussed the item on November 28th and voted 5 in favor of the request with two members absent um I have provided some more information based on some of the public hearing statements that were made I haven't heard any comments back from anyone I'm not sure um if this is adequate or Le answer the questions but uh I feel like the u based on the areial photos provided in previous subdivisions around the site that those are indeed uh legally nonconforming accessory buildings and we question there Li you say five of the six existing accessory buildings have any existence in 365 so there's that one tiny one which is 125 square foot it's a very small shed it's it's behind the um shed that's kind of medium siiz sh that's on the middle of the site uh it it must have been added as sometime after the the square footage you got there is only five you say there's six existing accessory buildings CH shows five uh because I included the 270 square fet is for both silos okay so they're considered separate they are separate but I just one them together uh secondary regarding to Pary and drainage uh the applicant was right when he stated that um majority of water from the site does go to the pond and um when he increased the grade along the South line that most likely did sort of create a landlock situation there um I guess uh based on what your feeling is regarding that and the fact that it does not connect to the wetlands that but for Brook um look some input on that as well as what you'd like to do regarding screening uh there is indeed a requirement for screening uh within 100 ft of a residential use the house to the South is the closest even though it's 200 ft away and the gentleman submitted a letter stating he did not have a problem with the C said request uh you still could at here to spr ask for offense or any additional screaming there drainage in your is not connected to on Regional Wetlands to the West which make up a Fring adjacent to for Brook although there may be a small amount of overflow during wet years tricking towards the Southwest so the the idea is everything there if there's anything coming off the truck there seel coating any chemicals there if understanding it's all going to head to that pond only really really wet years is it going to be a problem it's really pretty well contained on site and um if you look at that topography line that kind of circles up and around the pond it would only be in overflow 100 years um blood year that it would start to go south so um I don't have any concerns about it if Council feels the same my concerns and the council is all there to watch I was disappointed that there weren't more questions at the time of the hearing and the reason we have a Planning and Zoning is do the research and come with a thorough recommendation and just kind of belt it so of the questions that typically are asked at a meeting like that didn't come so obviously that's why you were given opportunity to do some more research and sure come up with some of these additional questions I don't know what the rest of the council find in the planning of zoning but typically we're more thorough than getting out a I or a c because you're living at these for a long time this is our opportunity if you had questions that you thought should have come up at that time to add so is there anything going forward as far as the neighbor says no problem but with the screening what I'm concerned with is do we have to look at that even though the neighbor says it's fine if the neighbor moves or is since this is already done at that kind of the neighbor would move would that new neighbor have to come forward or how how does that exactly work when we have things like this Mr May second so yeah whatever you approved tonight basically would stand unless for some reason there were an excessive amount of complaints and you decide to you know require an amended C or something but these are zon commercially so it's a little bit different than you know if it were in the middle of the neighborhood um you are in a pretty busy corner here so you know highest and best use for this as well as the neighbor to the South is going to be commercial um having said that I mean it's very nice of the gentleman to um to submit the letter and you're right if someone different lives there they may have a different opinion um so you know it is something for you to think about um but another comment I would make is that we the plan commission was was or has been in the process of looking at some of these landscaping and screening requirements and I believe we had talked about um reducing that in certain cases we kind of had a graduated uh like chart of a percent of screening based on what's there and based on how far the neighboring uses are because 100 ft is a lot and it it would be the same requirement if um commercial use went in here um the way the ordinance reads is that it is 100 ft from residential uses not residential zoning it's both so it it's very stringent more stringent that I've seen but um yeah so I guess just go with what you think is best long yeah so the property of the South is is a commercial Zone but it's as long as it's residential use and that could be residential use if you've seen that house it's probably not going to go commercial anytime soon it's probably going to stay residential and then the the Western Property Line the storage area 75 ft from that the house is sp 50 ft away but again you've got that situation where the current people land use is such the house is way over that that lot can be dived how far is the equipment storage from the property line I'd say it's about 20 to 25 ft so I mean that would be similar to an accessory building setback right I mean if they somebody could put a building that close I mean you know down in the screening you say the moving of storage further toward the interior lot May hinder drainage by encroaching high water elevation and a more or less landlock well they basically be right up to the P if he wants a similar sized area but has to move at 100 ft saying the more or less landlock will probably goes back to your toogy drainage where it says a small amount of O flow during White Years could could combine that's why you're saying it's not really a landlock well right see if he moves toward the P you know I he's going to have to regrade all that and kind of make it more level or relatively you know I guess you know it's very hidden from the road where it is I mean I do think there's other spots could put it on site but you know it is hidden from the road and he probably doesn't want to necessarily out add it from either Mr May does have a r of trees it's to the South yeah it's a pretty nice stand of trees I was out there and he did spend a lot of money on that bence or you know a lot of effort as well along this St Francis Bard and on the question I had on the city council findings page two so actually page one the business has been operating on that toet since May of 22 what was motivation to apply for I now a complaint complaint about trucks pulling on to the highway um is that going to be potential an issue I mean if somebody's complaining about that there's no Turing again um no I don't see it as an issue they don't have any more trips per day than a residential is allowed up to 10 trips per day single family you so really that shouldn't be an issue I felt like it was a um unique situation I guess where you know they pull in front of somebody or they slowed down to turn and somebody got mad behind them it was kind of a random complain the again my concern is that never to my recollection came up at the plan a zoning discussion what what caused this to you have been in operation for a year and a half and and because of the complaint so again we need to encourage Commissioners to be thorough in their questioning and say so we we get a complete packet here right on page two of the the council findings 63 again this is where we we have our our moratorium change because Le space from person FR right has that same language in it so we want to make sure that that isn't part of this packet No in fact I believe I had a condition in prohibiting these and it's understood that U one or more of the family members they they live on the property two fulltime and four part-time onite employees that's not a problem no that's not a problem and then on page four quite a list of vehicles and again normally I've been going planning a going for 16 17 years I've never seen that a list like that's not even be discussed you know equipment is this what it's going to be because normally you say okay this is the equipment you're currently are you thinking about adding more because this is increased then you has to come back maybe I no we did talk about that at the meeting a little bit um and and I talked about it with him so we have those things yeah it just it just seemed like again they didn't ask they were in hurry that night or something I don't know I was or the whole they seem to be just normally this is this is something you is this a complete list actually using all this equipment and you think you're going to need more you think there's going to be changes get it now rather coming amended I uh six on that the recommendation for approval the hours of operation 6:00 a.m. to 800 p.m. Monday through Saturday and 9 to 6 on Sundays and I know it's it's a commercial area but it currently has residential to the west and and residential use for the solid right um You Mr CR said you plan on doing much on Sundays no it's just there in case we also do snow falling snow removal hard to say what time I'm actually going to be leaving try to limit it to that 9 to6 on Sunday and just knowing the the Diesels start up across the road from me and they get ready to especially in the winter time they want to leave at 6 but they're dieseling at highway highway 47 we got constant semiu traffic coming off that stock sign there a diesel pick up starting on my property isn't going to beer than a semi approach any other questions M mayor Brian so we're talking about screenings and we're it seems like we we're including the trees well what if the trees go away that have to be replaced plans Mr Mayor planner stock um that's a good point you can add a condition that says the trees have to be maintained for the longevity of business if they are destroyed they have to be replaced by plantings or fencing um it also came to mind that for another recent project uh we had a condition um where we added if the uh this was a little different it was next to a residential site but uh we I believe we stated something like what if and when the adjacent property develops um then they would be TR to build fents you know if if we got anys maybe then we we ask him to put up addition to but you're right I mean it should if this were destroyed by a tornado or something uh or any other Act is that I mean satisfy you that we put something right something would have I mean especially the residential there I think something would have to be there in you know at at any given time just because of the whole being next residential on the South and West End that's my opinion and that's what's usually done if someone has to plant a screen you know burm or something that it has to be maintained for the life of the business than to to your point Council Brian and Council slat questions earlier um right now the people on the south wrote a letter they're they're okay with this but they would sell to another residential use and they didn't like that they were that they would be obligated to take the Pence up so the current residential use doesn't isn't concerned but again it's within our authority to say if the new residents decide that's a problem do they have to put up the Pence or do the sub put up the Pence um two things one is if we amend this to say if tornado comes in and tears down all the trees are we going to do that with every C that I think this is more like clearing trees the Tre um and second is I don't think you can say or at least I would not vote for it if you tell me that if a new Resident comes in and doesn't look what like what they're looking at that now he has to to make changes I mean we will be being called in we'll be calling in people every day um I mean it's like moving in next to a school and then complaining about the parking you you know you're not going to take the school away it's there you bought it you move next to an airport you got PL yeah I think the difference is typically on a commercial that's up against the residential as opposed to a commercial zoning the user we actually do typically require the screening that either maintained vegitation or fency this is little OD because you're commercial usage un commercial usage but both residential or zoning both residential use uses so if you're going to do it this will be the time to do it if not we going well I think it's particularly important in this case because we are sounds like we're in favor of you know letting this 100 foot set back go so asking for that maintenance those trees I don't think it's inappropriate with the 75 ft to the back you're saying letting it go we don't need a variance for that per se it's just the screening part of it right it's the yeah the screening part correct so maintaining the screening the 75b will be okay with the the determination the screening would need to be M and then if anybody wants to address screening to the cell specifically yes or no I see no I see no I see no and so the consideration that the 75t to the back prop the Western property line is acceptable but maintain the screening with notation requirement to maintain the screening okay R I would move um to approve an i for prste subject to the conditions as outlined in the city council findings and as may be amended that included the direction on 63 Le in the space that's already in there it's in there we want it out of no isn't CH there a there's a condition that says no leas or if there's not there will be so will that affect this after the pack no no because you're basing it on these conditions what you're what you're approving so we but no le exp and where did we have that well 63 that's on page two that's part of the extended home occupation language that you're talking about that's one with changing to be change right no I have a note I don't see [Music] it oh I'm sorry yeah see right under that Mr Mayor on page two the buildings or land are not to be leased other residents are businesses so I will repeat that as a condition I going to say it's a comment we need to make that as a condition second motion by Council second by council member Al any other discussion again I think these need to be thoroughly done at Planning Commission but with that said all those in favor signify by saying i i oppos n motion carries Muer residence so I met with the MU on site and we took a look home there along with inspect and um determined that the house is of sufficient structural Integrity to stand at the present time and they wish to dismantle portions of it to make it non-liable and consider it at that point to be an accessory building uh they're planning to remove the stove kitchen stove pellet stove disconnect water any gas propane and state law require the disconnection of septic people in pumping crushing and burying the tank prior to approving a new septic for the site um so the intention is is that they do the demo work prior to issuance of a building permit for the new home planning to put the new home farther back in the woods the current home doesn't meet uh setbacks it's legally [Music] nonconforming so in the interim they will maintain it as an accessory use that what You' be approving there's a there's a picture looks like an additional shed there this just dressing house I get plenty of property The Sheds are not issue correct size wise yes the sheds are not n questions from the council your back door Jason Mr Mayor if I might add the city does have a residential maintenance code so if it ever were to get to a point where you know it became a dangerous structure or you know wasn't maintained I guess to your satisfaction ction then uh the city council could pursue that at a later date okay any have any comments questions Mr Mayor R they required to take out all of the for lack of a better word hbac systems and all that or they're just discontinuing the service to that any yeah correct they're just taking out pieces of the puzzle basically that make it visible so there's five way I understand it um five items heating I put them in this they have to take out one they're taking out yeah so right cooking eating living sleeping and sanitation okay so and then disconnecting the septic is a big one they don't want to heat it or anything anyway okay make a motion to approve resolution 2023 Boulevard to convert resal [Music] into second motion Council Brian second counc remember all other hearing on all those in favor by saying I I HST motion cares all right ordinance Amendment 2023 of drafted the ordinance Amendment uh based on our discussion at the November 28th meeting joint meeting uh allowing the 12 foot uh basically private driveway within the writing way under our street referral ordinance if I don't know what your timeline is on it um if you want it notice for the January meeting you'll probably have to have um me or staff do that a priority your January 9th meeting and hiring of the new company so it just depends how fast you want to move on it or whether you like what you see here Mr I guess I'm I'm confused here because D has ordance Amendment 20 20237 but the request of council action is back in 20 20201 and so is it would be 20241 New Year miss would this normally go through the planning Planning Commission or yes it it necessary to move on this well you could also hold public hearing at your January meeting if you wanted to do that there's time to do that I mean it's not a major change and the you know commission has seen and of course worked on the other uh the driveway F of Paving ordance pror months you know right also with that correction that done let's see 2024 probably 01 ordinance any other question Mr May understanding this from from the the meetings we're having basically we're saying this is the um would be the ordinance to to defer the requirements to have to go work right so down the road things change it's time to build the road are we is are we changing how we're funding the road knowing that there's all there's it's not just a simple resurface project that it's literally building a road and would all the would all the residents along that be um involved the cost for for that construction of the entire Road at that time or would would it be by loot or does it come back to the original residence that you know where that would have been would have had to do it in in the in the initial phase I think that's a question came up when uh this issue first came up with Leo's subdivision years ago couple years ago his question was the fourth lot and requires a ro do the three people that were living there have to pay for that road along with the fourth lot they're saying we're not doing any different but we sold to somebody outside the family they want to build another house why should we have to pay for that road and I'm not really sure what that resolution was at that time well there is no resolution that's the risk of this of allowing this it could get passed on to Future buyers it's going to be reported against all the Lots in the subdivision so whomever splits next is required to build that road so basically unless you know it's a family situation or they all agree to share it you know may become a little contentious uh but the city in the agreement the city can also go in if they feel the need in the future to build the road and assess it but you know you're right it would be basically starting from [Music] scra and does building that road at that time usually increase the property value enough to allowed for a session or it's just that's the way the ordinance gets written that it would be a session I believe the agreement that they signed you know kind of waves that right or whatever they've agreed to that under these terms to be have this that's the way I understand it I'm not an attorney but I'm G say we should probably run that by the attorney because the question will come up to 429 this they going from a driveway to a road but does it increase my property value enough to right that Road assessment right now we're talking about somewhere between three and 500,000 right you're doing 500,000 for quar mile divided by four people that's 125,000 each I don't can't see the property going up that in a year that would be my concern I'm trying to find a copy of $20,000 value at for a road that I might have want you know another point that was that was for grael that's right I I think it BS a little more research is this going to do anything to mcken this ordinance has been changed immediately until we have those answers no they they went out of here with the understanding that they could move forward in preparing the documents they have to come back to you with the final plat anyway and then I'm sure Ruby would you know draft the agreement that would be similar what like based on the one prepared for life so um [Music] but we can get you that information so Mr Mayor the clarity they're going to go ahead with their driveway with the two buildable Lots or well they got three buildable lot they're going to house on two of them it's when they potentially choose to either build them at third lot or potentially they could subdivide that third lot again I think based on the amount of property that they have right or fing tit that they have so the question is the third lot who pays the road from the third homeowner comes out it's the fourth lot that triggers the third L only has to go okay so it's the the RightWay is already there the third home would make it go to 20 ft wide which they potentially would put in but it's the four plot so you have to be if it got subdivided again then who pays that's right the other issue that you might want to keep in the back of your mind is the city engineer race uh point that the lesser amount of impervious being allowed with the driveway versus the road width will necessitate smaller ponds right within smaller easements but then once the road goes in we really should have eement to accomodate the future pond that's needed even if the current Pond is smaller keep that but that's 66 ft um well 24 foot top yeah but now I mean we're half that right so we're driveway with so we're are you saying they need to EAS them for ponds as well right they have to put those ponds in M as well as the wetlands typically so that we can access them and maintain them if we have to at some point they'd be city property if it's a city road so yeah there's a lot to think about Mr conf FL so we're doing this on so all these people want from what I understood when we had the hearing is that they just want two houses right two residen right and they had no intention thereof to have any more s property anymore as as what he said at the at the well they wanted three they came in wanting three okay and it's no more to do it's no more cost to do three than it is two that's why they're going with three because the one is on the other side of the boat and two are on the so um but you're right they're only their immediate intention is building two houses right so if they had three let's go with three okay if they had three is at that point we have to consider those ponds if they do three or is it with four this is what I'm just trying to well see yes in a way because he would have to widen then he had threee home wide to 20 ft wide for the driveway which may increase the pond sizing again so as we were talking about it it really makes the most sense to build a 20 toot wide and just the pounds that you need instead of redoing it later in my mind but um yeah so the road would widen at three lots and then the fourth lot would trigger the public road but this may but those three and month Lots may not come about for under 20 years right and yeah or 50 years okay so right now we're just dealing with someone taking their own property and Ro in right so if they if the third lot went in they go to 20t the bonding changes if they go to Fourth lot so it becomes a full with 66 what you 24 top with that changed the ponding significantly from 20t Gra um I guess unknown but I think in the best thing to do would be just to acquire the easements necessary because you can still use the land even it's an easement um I mean I don't think they plan to do anything with it any um there I'm sure there's a small difference I don't know what you know if that means one more Pond and or if you just make it a little bigger or what what that means you know in terms of storm water calculations but maybe that's something that we could ask for just some comparison you know because they've actually done it for the 24ot width so they do it again for 12 and 20 maybe they're going to compare anyway for their own cost analysis it's not a bad IDE questions motion those things in mind motion to direct staff to schedule a public he at the appropriate time when the questions are answered in particular the uh understanding of how we document who pays for the road when it goes in run that by the City attorney and when we get those questions answered and schedule a public hearing report in 2022 second motion by Mayon second by Council Brian any other questions or discussion hearing none all those in favor saying I questions before we move on just to schedule a public hearing as soon as the questions are answered whether it January sometime appropriate after the after questions answer but obviously the big one is the the legal question I that there was some specific language agreement figure it right and then there was one more anything from attorney Glazer on process for and comp right have nothing in engineering fire department he had a commitment tonight so briefly through his report you can see the November response times slightly increased over 2022 up almost a minute and response times calls for service went down had 30 calls for service in 2022 November and 21 in 2023 firefighters uh last year here at 4.3 fighter was hard but we had four this year again that's consistent if you look the numbers throughout the year fire we had eight fire related calls and 13 EMS related calls fire was similar to last year EMS was 10 down for the last no Ambert fire department responded 21 incident one less than October having respon time response time of 14 minutes and 29 seconds a 39 second reduction to my Improvement average number of firefighters attaining calls for service was four fire department reports no dollar loss from fires during the month of November the fire department assisted other agencies one time in the month that we assist o grow November 17th fire department along with several other agencies were dispatched to report of a motor vehicle accident injuries on arrival it was discovered a van and a truck from Farm Equipment had collided driver of the van was pronounced deceased on the scene and three other occupants of the van were transported through the hospital for evaluation I think we'll probably get that in your report as well so we'll leave it at that November 19th and again on November 20th fire department respond to a home on 6,800 Block North Lake Road for a lift assist lift assist is when some someone is unable to get themselves up from the floor for what could be any number of reasons due to the frequency of calls in that short period of time the fire department consulted with the family to have this person transported to the hospital as their physical ability had been in Decline over the year the fire department has responded to similar incidents that this addressed seven times in total fire department plays a pivotal role in early identification advocating for residents attaining the next level of care and service for the life stage question going back to the chief um the fire protection Council authorized this past year a new records management system and it's been introduced uh slowly throughout the year so this past month past couple of months it's been introduced to St Francis and now then so we're coming on board new reference management system so the reports you'll see in 2024 will be significantly more detailed than this and so there there'll be some changes coming there with the new records management system they can identify specific facts more clearly and articulate that and graph so we see an improvement on that we've been and chief deputy you uh my name is Bill Jacobson I serve as the chief Deputy for County Sheriff's Office of liaison for the wonderful city of now then with me tonight I have the November 2023 Sheriff report cover some some notes from the month here uh depy responded to a total of 119 calls for service those calls included two to the baron facility six alarm calls 14 medical calls and 12 Animal Complete calls some Call of note the two to the bar facility were both runal jual on the 7th at midnight we were notified that two juveniles had left the property on foot both left in warm with clothing the temperatures were pulled that night we always consider what they're wearing we develop a search plan we did search the area one juval was located at the Quick Trip in St Francis after he called the shelter to turn himself in um so we were able to get him safely back to the shelter the other maale was found to have been picked up in a vehicle by a girlfriend that mail was entered as a runaway for our normal protocol on the night we responded at 11:25 in the morning uh another report of a runaway this juvenile was located across the street from the facility one of our nowes was able to convince this uh this young lady to go back to facility without incident so that must resolve safely as well some other noteworthy incidents from around the city in this in November on the 5th at approximately 5:30 p.m. we were notified of a possible kidnapping the 9200 block of 188 Avenue in the city of Nowa that prompted a response from multiple squads in this incident the reporting party called 911 and said he received a phone call from his wife's cell phone unknown parties on the phone said his wife had been kidnapped and they were holding her demanding baking exmination to have her released so they were demanding Ransom bransom money to have her release in this situation the person called 911 to report it we began coordinating a response and determined that she was believed to be at an adderson Maple Grove for her normal daily routines and so um law enforcement went there and found her to be safe and uh unharmed in this case we were able to determine as likely a phone swooping scam attempt phone swooping is a free software where you can basically program your phone to show up as anybody's phone number and people can use information from your Facebook page to obtain your wife's name or phone numbers and stuff like that and they can use that to set up these types of scams these types of uh these types of incidents obviously this a scary in for the for the involved mail thankfully she was fine um these can be tough uh these can be tough cases to solve and track down IP address tracking many times leads us to areas of the world that we don't have jurisdiction um in this case there was no money sent no money lost we located for safely thankfully on the 7th at 5:49 p.m. we were notified of a burglary at the now storage facility in the 19900 block of iguana the victim reported finding an unknown lock on her unit she ultimately was able to get in and missing including tools the 50in TV no suspects at this time and there was a second burglary at the same location a different unit on the 25th as well we talked last month about an uptick burglaries and the V majorities are occurring at storage facilities so my understanding is that's fully Cameron when there was a fire there they showed up pretty quick they know what's going on so are we not able to access the camera equipment and identify suspects the main problem we face when we're looking at cameras in this types in this these specific situation is they don't go to their storage unit for mons at a time so it's difficult for us to determine when the theft or burglary may have occurred the cases I've reviewed it's been many months since they last knew for sure that the items were in the storage unit creates a problem try to N Out what video to look at and you know where to focus our time if we had a more clear time frame for some of these we could definitely look at video and try try to get that Ang on but unfortunately with um once of video we like know to start so when when they access the gate do the owners have identification of of who's coming and going I mean is there a patterns you could see that see this identified person or vehicle tends to go in here once a month and they're not renting they're renting I know it just seems like we got to do something to get a handline I was I was looking at the trend sheets and and when you look at at the year year over year it's one thing you look at the trends those Trends are all pretty good till you get to burglaries yes sir and again I appreciate that Trend sheet because it you know one-offs aren't that big a concern but the trends are where you try and focus your activities and burglaries are the one that's growing it seems as you say most of them are in the storage units Mr Mayor I'll have one of our investigators follow up with the building owner to see what other information we can maybe provide to uh what they can provide to us to maybe get a better handle on why this is happening and how we can be proactive some solutions Mr Mayor that was something I was going to say because your now your report tonight in the L Laura Landis report we get a continue to mention storage units um I know once one section is newer than the initial section um maybe a conversation that we need to upgrade their security gates um I mean some somebody's got to have a method of getting in there um I unless they're going over the fence and taking a 50 foot inch T over the fence and they don't see that seems what kind of security see that what kind of security do they have there what steps have they taken TR to eliminate some of the birdes I'm I'm going to guess this is probably a big issue in all places I think a family member that have had storage units I accessible 247 and there's a lot of different units in there yeah prob we know that somebody that is renting un could be the thief Mr I'll work with our investigator we'll see investigator they come up with a solution we can Market it City County Wide sorry no no problem sir on the 11th we were spoted to a Burgery at a business this was not a storage facility burglary U 8100 block of Viking Boulevard the reporting part of an employee arrived to work in the morning finding the power coat in the building entry had been forced into the into the building and a safe was taken I'm not going to comment anymore on that one that's an active investigation that's been signed out for followup so on 14 at 9:18 p.m. we responded to the 8400 block of 2011th Avenue on report of a protection order violation in progress the suspect was an adult male uh he was known to us as a prior offender and was seen by the victim on video surveillance uh on the property that's a high priority call that actually occurred during this meeting last as you may have noticed in that incident our deputies responded from across the northern part of the County into the area began a began a careful search of the property they located the mail in a bar um he was not cooperative and was basically trying to hold the door shut as our deputies were going in to make an arrest um thankfully he was uh taken into custody safely by the now deputy and some assisting deputies he was booked at Thea County Jail on charges of violating an order for protection couple Cor to report on the 17th at 7:59 p.m. we responded to the 227 22700 BL of Jarvis Street on a report of crash with injuries this is the one that is referenced in the report from the fire department as well our initial investigation showed that an adult male was driving a pickup truck and was also toing a large piece of Farm Equipment South on Jarvis Street the adult male a second adult male was driving a minivan with an adult female and two juvenile passengers they were going northbound so these vehicles are in opposite directions the van struck the piece of equipment that was being towed by the truck and the driver of the van uh unfortunately died at the scene there were the three passengers in the van they were all transported to local hospital s care the truck that was pulling the farm equipment was not uh directly involved in the crash so the driver of that vehicle was not injured the occupants of the van were all residents of the city of Zimmerman this case as a fatal crash is being investigated by our criminal investigations Division and the Minnesota state patrol as per protocol and of course we were assisted by nether fire and then we actually had all the resources from the eler side on that crash as well as some residents man pretty significant response to that incident and on the 25th just a clarification that Jarvis is the middle of that road is the demarcation between Al and now so depending on which side of the line it was responsibility is going to be OA County or sh County th everybody shows yes sir and uh in those situations that dual response as you find very common on order order streets um we'll help people first and then we'll figure out where the reports go another CR occurred on the 25th 7:52 p.m. deputies responded to cell phone Highway 47 the area of 189th Avenue on the report of Crash the driver of this vehicle was southon an 18-year-old male he said he was traveling approximately 55 miles per hour when an oncoming vehicle crossed the center line into his Lane mail reported to deputies that he swered to avoid a pay on Crash which caused him to leave the roadway travel down into the ditch and then launch over the invad there the vehicle damage trees as high as 8 to 10 ft in the air so we know that this vehicle traveled through the air and went approximately 30 yards into the trees thankfully this male was uh walking and and talking when we got there and was transported to Mercy for medical care evaluation the time of the crash it was snowing out temperatures were in the mid2 slippery conditions pretty common in that uh in that situation it did take quite a while to recover the vehicle from the woods um we had to have help do trees cut and getting access to the vehicle um the city on stop sign was also damaged in that incident as well so couple other reports this will appear more uh more uh with more detail on my December report but as you all know and probably saw in the news we responded to a small body of water in the 22 22400 BL of Garnett Street um the initial information was from a homeowner that reported someone on the water in the water screaming thankfully they called 911 our deputies responding responded including an now Deputy Deputy fell was there um we squaded with um St Francis Police Department and the um city of now then fire department someone in the area was able to get a canoe out to the area of Open Water but these folks uh these two males and the dog had been in the water for quite some time by the time we arrived they were that they were able to get into the boat um so that initially slowed our response down a little bit once we started arriving and seeing they were in a boat Deputy F who works the city of now then is one of our trained rescue divers it's a water rescue professional they train monthly for these types of cases when he arrived he began setting some ropes up and our vehicle of choice for these reses is a b we have a boat that it's basically you've probably seen it actually we just used it to thir so not blame but um it can travel across the ice and the water and the ice if you had if you've seen the body cam footage the ice was at very poor condition um and the the efficient the most efficient ways to get that that fan Bo out there that responds from and over that boat is stored in and over at our main uh our main station and as Chris was sort of talking to the the folks out on the water he became immediately concerned that they had to get to um they had to get to care faster than it would um be possible if through the B he took it upon himself with the assistance of Deputy grab Meer and officers from the St Francis Police Department to go onto the water and um affector rescued himself with the help of the folks on Shore and many of you probably saw saw the video that was on the local news um in fact he says he didn't like it I don't know if you heard the if you heard the audio you be hear him talking with the other Cs on the scene and they're kind of trying to formulate a plan but the reality of the situation was is um Chris Deputy f is the expert in that situation and kind of deferred to his judgment that we had to get him off from so as you saw he did go out and they were able to pull both to shore both were immediately transported by ambulance to Mercy Hospital for Emergency Care based on being that that exposed to the water for for so long so we really encourage people the ice is not safe right now and we've had seasonally warm temperatures and I believe that's going to continue later into this week we're supposed to see temperatures again close to 50 the ice have got safe we respond to calls like this every year U we do have tools and training to help people but um we can't always guarantee a safe El time when people Venture on unsafe ice so we do encourage people to please please be very careful and at this time I'm not sure any ice that would be that would be safe at this point so um that concludes my report someone had asked if they were now then residents they were not now then residents on in the victims small body for non-residents to be out on yes agreed they were transported soon as they got to shore they were immedately transported so our dep weren't able to talk with them at the time details invol on the water what I other questions for Chief Deputy um Mr Mayor that's my right I would just say my my husband was talking to the deputy um as that call came in and he had just just explained um this is one of my specialties you know in talking with Scott and then that call came in he goes I got to go I'm specialist so he it was and then we saw that video on he rised his life to be that thank you for that so I was asking our administrator the other day I don't know what the sheriff's department does in that but again uh we would like to have some type of recognition obviously Deputy Feld it's we can we can congratulate him or or thank him for his good service but we'd like to do something as a community we' like to get better at that so if if the sheriff's department has some type of recognition in a case like that we'd like to participate and otherwise we would like to come up with some way or risking his life on Beal the progress people in our communities abely Mr May I'll follow with you on but that process looks for us one Cas back of course sure to keep thank you thank you very much administrator I think we have a couple of introductions for thank you you guys already approved it through the consent agenda but I did ask ladies be on your best behavior so I did ask uh two individuals to join us this evening I know as a counil you guys like to meet and maybe have a few questions for them or give individuals an opportunity to introduce themselves a little bit so I have the distinct honor to introduce two of our new hires uh to you that um have recently started um we're going to start with Sue Schmidt uh she started with us on November 27th and I'll just have her come forward introduce yourself and share whatever you have prepared I didn't help her prepare so this is all on her own whatever she wants to talk about and then give the council an opportunity to ask questions and have questions you can come right up to the table if you like any hi I'm s schm I'm happy to be here um I don't have anything prepared I just want to say how grateful I am to be part of the team and be able to work for the city now then and um I'm just grateful for the opportunity and so far it's going very well and I'm excited for staying for a long time and aome doing things welcome thank you on the jaob No No dancing on the but it's getting better every day so any questions for I would I would just say soon is my neighbor um I met her she Mo they moved in about a year ago and it was one of the first snowfalls and when I had come home their cars were out on the street and so I found her through messaging and all that and just said I'm your neighbor but just know you can't have your vehicles out on the street and she was home alone and so she got this the her Vehicles off the street right as Joel came through with the grer so that's how I met her we had moved them out for the guy to plow our lot and Steve wasn't home and I'm like scrambling for keys and I was so grateful and so I brought Mary I think I brought you banana bread and that's how I got anyway I um have been working with Heritage Festival and I participated in the threshing show and just every day is better in now so did you bring a special guest with you I'm sorry this is my husband Steve he also Lov yeah the hours right now so it's part time and so it's Monday Tuesday Wednesday and Wednesday Thursday Friday I don't know if you have s hours yet or we're working on it as a team the idea you can be on vacation oh yeah one of the things we went through a review process was the Wednesday overlap is important because our meetings are typically on Tuesdays and so prepping for the coming week's meeting is the Wednesday project and then following up tomorrow they'll be wrapping up anything from this packet and then next week we'll be planning and zoning and wrapping up from that so the overlap will be on Wednesdays um which will allow the office to be maintained in a regular basis and the special projects that come because of the meetings be handled more efficiently so we appreciate the flexibility of of both of you good to have you on board great thank you very much thank you sir I would like to add to that also with the resignation of um nataline Greenberg leaving in the addition and you'll meet the second one here in a second with the addition of two the two um administrative assistance uh we will not be looking to replace mine's position at 25 to 30 hours of piece for these two individuals uh we would uh Encompass the 20 hours a week that m is doing within those job descriptions of these two so uh Friday being mine's last day and and us working our plan and training these two individuals going forward I will not be coming in front of council looking to replace M these two individuals will be taken on those job responsibilities thank you you're welcome and again my distinct honor to introduce to you to the second Administrative Assistant that we hired Chris Riley Chris started with up on December 7th and uh these are our two go ahead come on up Chris Chris is our second hire there that fills the two open positions we had at the at the front counter as Administrative Assistant will give a suit or excuse me I do that in the office every once in a while too sometimes it's the other way though so I'm still getting used to it myself kind of like the double we padao what did she call her assistant it wasn't your real name so I can be soon I'll get it right I'll get it right so go ahead and take an opportunity to introduce yourself if you like chy I do not live in nowland sorry I live in for and uh owned our own business for 30 years and we closed the doors sort of mostly um and so I went out looking for a new job and Came Upon This and then found out I had known Natalie like 25 years ago so that was kind of a odd connection um but I'm super excited to um work per time I've been used to working 40 50 hours a week um and just making a difference having fun and hanging out with people and doing the job welcome thank you thank you as well thank you so both of these individuals as you heard came to us both looking for part-time both have run their own businesses before they know the in and outs and the importance of dealing with residents and customers coming to the counter and all that kind of stuff so we feel very very fortunate to be able to know uh thank you to council member flatal and mayor Pon um there were a lot of rounds of interviews that we went through days of interviews and I am very very thrilled that we found the two candidates that are I I believe is a perfect fit for what we are looking for and I want to thank the two of you I know some of you or a couple of you or one of you excuse me was talking about the process kind of and we felt the same way on our side it kind of was drawn out process but at the end of it I think we got two very very good candidates two candidates that want to be here and are going to do a good job understand what it takes to take care of people and run their own business from any years on mind so with that thank you welcome and thank you for being here tonight to introduce yourselves thank thank you FL I have a question for both you you can see the chemistry between you it's it's really neat so I can already tell that we made a great choice because you both seem to get along really well and so I just wanted to say welcome both of you it's nice to see that you're working together I see by Natalie's continence that is working obviously so nice work so you've had your work one week together or so that even better look at that by the day and we seem to be on the same page and we both have the same goals for the city and for our job so I think we're going to do great together that's awesome thank you very much welcome and we were grateful you know in interview process it you know it certainly you never know until actually you didn't start doing the job but it certainly looked like we got great fit and we're really glad we didn't have to start this process over Shany would not have been continue thank you both for applying and for accepting our offer doing a great job folks sir and uh the last thing I have under the administrator update here is uh for the council here I just want to formally invite all of you to our holiday pck that we're going to be having next Tuesday the 19th it'll be starting at 1 pm and uh one of Sue's responsibilities right out of gate is if you're going to be attending and want to participate or if there's something that you'd like to bring Su is our point of contact at the office you'll be the one taking the information and sharing that with you but we want to I want to form invite all of you to our holiday lunch in potluck what you want to call it but it'll be next Tuesday the 19th at 1 p.m. love to see it all there if swing it with your schedules so being that we're live on camera to the whole city yeah did you want to who you're inviting I did preface it by saying councel I did right thank you my all right we had a couple of presentations here tonight got been looking at our Consulting staff and right now we're looking at presentations tonight from R River consultants and mence and this is for something that be on the new business agenda here your potential for choosing a building so we would like to uh here from both organizations and then the council makes my decision is on Mo shoulders even evening connect that okay well good evening my name is tery and I'm a program Trader for Consultants um with me tonight I have Andy Sher sitting right right behind us here he's the Chief Building official and owner one of the owners of R River consultants and at the table is AJ from basine and we'll talk a little bit about um the software that we've developed so rer Consultants is a professional consulting firm known for our exceptional team of Industry experts we specialize in delivering comprehensive code Administration tailored to the unique needs of various jurisdictions our service model U enhances RC's administrative proficiency uh facilitating effective interactions with residents property owners and per applies additionally we prioritize transparen communication with both staff and elected official such as yourself to ensure a successful collaboration process it's a really busy screen but um our offices are conveniently located um just 6 and a half miles of the C flies from uh Nothern city offices and we have 18 full service jurisdictions that are listed on the left side of that street and then the services for our supplemental jurisdictions that we provide that are on the right hand side um really varies from anything from helping out with plan reviews and Performing field inspections on an ad avenu basis such as what we're doing in Ramy and Becker um along with East speci to providing State delegation services for cities like mountains view along with administering rental license programs as we do in city of oille we would be very grateful to add M to our growing jurisdictions how did we get here well run river is um led by uh one of the owners and Chief Building official Andy Sher Andy's an accomplished code official and business owner having worked in the Minnesota bu environment for the last 303 years he has learned the industry From the Inside Out starting as a general laborer and residential construction and then working his way into commercial projects and becoming a lead Carpenter and a foran as life happens as we all know his construction career was cut short and he was encouraged to enter the professional code Administration after receiving his bit training at nor henan Community College and becoming a certified building official and he worked for various jur jurisdictions around the metro area and as he was going through the motions of being a building official he had just envisioned efficiencies um that could be gained along with increased customer service so he decided to offer public administration at consultant we lead a team of 28 employees which includes um office staff plan examiners inspectors along with our officials and they're both state and um nationally certified these individuals are Guided by a very experienced leadership team that uh places a very high value on fostering very positive work of culture at our firm we take pride and our unparalled approach to education based program Administration we're committed to fostering strong relationships with all of our stakeholders by offering not just the necessary information but also that reasoning behind um this approach ensure really encourages voluntary compliance um through that type of education and has earned us a reputation for being a customer Cent while all of our staff are trained and have the ability to assist in now then we will designate a specific team of qualified members that will be primary points of contact for staff and the public so they'll be familiar faces um around the community and this team is made up of a jurisdiction administrator which would be either myself or Andy and Deputy building official uh administrative personnel and our field inspectors as a Minnesota based company we do find satisfaction in serving for the communities that we live so we offer a pretty comprehensive full service Administration which includes being a designated and delegated building official and as most of you are aware that whole does encompass all that the typical responsibilities associated with the position such as per processing and field inspections and um current plan reviews as a privately held company we are unique in position to offer flexibility and exceptional performance that benefits the public and the citizens of now as the designated buing official we're tasked with administering the Minnesota state Cod however we are authorized to provide um those special services such as planning Plum review pl plumbing plan review and inspections for um commercial buildings along with the building plan review and inspections for public buildings and Comm um this capability is a significant Advantage for jurisdictions since it allows for that local oversight that you uh that elected officials and staff prefer along with ensuring that the permit and plan review Revenue stays right here um within jurisdiction members of our team are also experienced in offering um C City organizing we keep current um on legislative changes and um we also have a pretty extensive knowledge as it relates to per myself are actually teaching a class at the a Regional Conference in January regarding um so we do also have uh Certified International property maintenance code inspectors um and we utilize those individuals for rental licensing Code Compliance and Property Maintenance inspections so as I stated a little earlier we um do serve 18 we are we have 18 full service and nine supplemental contracts and our team um consists of like-minded professionals that continue to find purpose and meaning as leaders and cod Administration we uh really pride ourselves in fostering positive relationships with center around the lake health safety and Welfare of all communities and res that serve we hold customer service and Innovation consistency integrity and professionalism as some of our core values and are committed to delivering precise efficient and uniform CT Administration to the community of n we exemplify servant leadership through our client um relationships and we also really enjoy actively participating in our jurisdictions annual celebrations um additionally as corporate members of Rotary International we're honored to be part of this global Service organization that brings together professional leaders to Champion ethical values uh which is one of our one of our's business cols that so this slide talks about our qualified personnel and um our leadership team um has extensive experience as I L to earlier with the in the build environment and local jurisdiction governance comprising of stated a chief building official we also have a finance director um myself is the program administrator an operations manager and we also have an assistant building our planed examiners are skilled in residential commercial mechanical and plumbing plan review the inspection team has an impressive resume and includes certified limited building officials uh ICC Residential Building official or Building Inspections certified Minnesota State Building officials Department of lab Labor and Industry education instructors along with that we have three of our members of our staff that have degrees in building inspection technology three of them are licensed General Contractors and we also have um an ICC certified commercial building inspector we have certified or licensed npca inspectors and as I said earlier International prop maintenance code ctif by inspector we also have a licensed mastera on staff as well um our Administration our administrative support team includes highly trained office staff that also features specialized technicians as well um we are active members in many professional organizations um around the state of Minnesota and Beyond International Co Council which is IC uh amble which is the association of Minnesota building officials East Side inspectors Association moo which is the Housing Association for Minnesota the building perent technicians Association uh Metro North Chamber of Commerce uh Minnesota it Wastewater Association which is also known as mea and National Fire Protection Association Along with watering next we do take continuing education very seriously even though it is required to maintain our staff's licenses and certifications um they regular regularly participate in Statewide and Regional conferences and uh along with the institutes as well and again as I see well these are mandatory classes um as our as a leader in the company we really encourage employees to engage in courses um that offer broad governance sites and that approach um really enhances our comprehension federal state and local um law going beyond the technical pieces of their job one of the things that we also understand is the importance of personal development and um Comm involvement uh benefit that we do offer our staff is paid Le for time spent contributing to community activities for inst we have a staff member Who's involved in a youth mentorship um program and he receives paid time off for his commitment to that program and we do that because we really encourage he um and culture that civic responsibility stewardship we're also staying true to the rits of Rum River we have several staff members um our F instructors through uh International FAL and Department of Labor industry and it's our experience that teaching kind of serves as one of the most effective forms of learning it requires a deep understanding of the subject matter and fosters an environment of ongoing and election gr as well as instructors our staff refines our experience and contributes to the collective knowledge U which is you know a real B big base for our industry um when it comes to our commitment to uh it doesn't end as far as Beyond both beyond the walls of the classroom we actively encourage our staff to uh enrich their Knowledge and Skills through various media such as podcast the focus on leadership and communication and other important initiatives we also in incentivized learning by giving away three um tickets to seminars and workshops but I will say from experience we've seen some knockdown douts happen over a$ McDonald's ke we still nonetheless we still provide um those uh those incentives for um so how does this all benefit now then by choosing remember consultant um as your consulting firm it comes with that Assurance of a team that's committed to continuous Improvement both personally and professionally and um we have rigorous standards for Education um our active role in teaching and our focus on comprehensive field development and all that means that we're prepared to meet challenges effectively along with innovating Solutions we understand that Community thrives when as representatives are not just technically proficient but also they well relative our office hours um are your typical 8 to 4:30 Monday through Friday um our phones are answered during these hours by our office support staff and any um unlikely event that a caller received or general voicemail um those calls are typically returned within a within a few hours um inspection scheduling requires a minimum of 24 hours during peak season it is not uncommon for our schedules to be out three or four days we do communicate um what that lead time is upon the permit issuance um this helps contractors and permit applicants to not get any two prises if we four or five days inspections in the highest peak of summer we will make sure get that um to all all applicants so that they can prepare an agreement um our field inspectors also work various hours we've inspect scheduled inspections as early as 7 7:30 a.m. and then also gone late into the even the standard days of the week for those field inspections are again that Monday through Friday to 4:30 but we do understand that some situ some situations require that way typical scheduling so we've done Saturday inspections um and that is available at as long as you schedule that in advance at no additional um Nance perits can be issued the same day um and AJ will talk bit more about our software we develop but decks and additions and basement Tes typically take one to three business days um accessory building plan review if um depending on if a zoning if someone else is doing zoning review or if our staff does it can take up to up to about four or five business days new single family dwellings we usually turning those around in about a week to 10 days and then when it comes to those complex commercial projects um they can take a little bit longer than and that's all Case by case Bas stay St in touch with process um our processing time does not begin until all um required submittals are received by our staff and so as you can see as far as our with our flexibility um we've got a a pretty good program and as it comes to when it comes to any kind of emergency responses um either Andy or myself are available at 24 hours B us staff has kind of that Lifeline phone call too often and you know it also is um just get to know that our staff is very comfortable if there is more time sensitive issues or complex issues that are going on um they do a really good job with escalating that to our leadership team and that ensures that these Beni good matters um are managed by our most qualif now and that allows the day-to-day operations with the community to proceed without disruption I will turn over to Yeah question FR can you give us an example of what an emergency respon what would be an emergency response Mother Nature comes through okay um and there are dwellings that need to be bolstered off depending on the size of the natural disaster um we do have a process in place um try we'll go through with our staff for spring hits um we have tags um we would probably work with to see what your emergency preparedness plan is but our plan would be able to slide right in there and it's we have tags for houses and um your office Personnel will have charts and things like that they know who to contact so that would be one example I don't know if there's any train um for that are going through the community so there's a train derailment or it could be something as simple as oh my gosh you need something by you know the next few days that we'll make sure that we're answering those questions is my second question on one of the previous slides towards the beginning and AJ if I'm taking your thunder and tell me you're getting to it but I seen a SL or I seen a box up there you said ms4 yeah can we speak to that a little bit a little I think that keep us talking yes um so ms4 um now is an ms4 City and um part of we do have a any em as far as what the certification actually we have staff certified control um we are experienced um when it comes to a lot of these I say newer because I've been municipal government for really all the time but um the they're getting the requirements for the MSL program as you all know um the Outreach and education piece of it is a really important thing and so we do a lot of that we do that with the erosion control making sure that the best the BS are in management practices our inspectors are looking at those sites whether they're driving by on their way to another inspection they do it at a buing inspection and it's through the duration of that construction proess if the are not you know make a courtesy phone call email making sure that we do those those touch and we've not I know Scott and I did have a conversation about the possibility of doing um more with the program and just haven't been able to connect along with that but we do have some experience um within that whole ms4 the standards that what what are the cost associ something we had talk yeah in our proposed contract which was included in your packet that an hour an hourly rate but with a program like that it could be a package thank you car good evening my name is AJ and I'm Baseline project coordinator at consult um the best way to really describe what Baseline is um is fact built by the user for the user uh one of my first assignments working at r was to process maintenance permits and permits along other data and I quickly discovered through that process uh that we were capable of much greater efficiency and automated routine repetitive steps current syst and this platform Baseline was developed through involving jurisdictional staff processing Personnel along with various contractors and home owners so the way that this program helps homeowners and contractors in out them is it simplifies tasks located within its platform uh through the platform homeowners and contractors are able to apply for permits pay fees scheduled and view the results of their inspections um all through a single portal that they can access simple applying for permits online is simplified ening users to submit their applications through their computer or mobile device wherever they want uh once they've submitted an application through baseline they have the ability to pay online through one of our providers eliminating the need for a drive to City all person lastly the online scheduling feature of Bas line allows applicants to plan and schedule inspections days or weeks in advance on the actual inspection date applicants will be able to view their results online in real time in addition to receiving email theia of their results they have to have a app for this it's on it's web based so they can access it through any browser soari Google Google Chrome anything like that so they don't need an actual app it's just a simple liate Baseline offers many Tools in addition for City staff one of these being reporting Basel sign reporing feature allows City staff to create and run report templates at any time to enable this Baseline Prov provides a range of predesigned companies while offer also offering support into custom reports a to specific needs every staff member involved in the for need process will have access to an log for a baseline account this account enables them to monitor the realtime status of all curent applications observing their progression through each stage in theing process one significant advantage of Baseline is its Advance them processing technology by partnering with leading liement processing providers Bas on integrates their Solutions directly into the system this integration allows for all building per payments to be process with in Baseline itself streamlining the payment procedure this not only simplifies the process for City staff who no longer need to track and manage all payments but it also ensures that every building permit payment is collected efficiently and accurately these are just a few ways uh that Baseline helps save time for homeowners and contractors the ones that I described and the ones that were on the slideshow but there are many more as back into progam that was just a short basically short sweet explanation be soft you have you mentioned something about yes is this up and running is this an active program or is this an development yes this has been up and running in Old growth for several months now receiving posi feedback from City staff and res AJ can you um when you talk about those reports is it a template to do the Surplus reports for yes so for the the state yeah the stge so we offer a variety of templates just a name for quickly we have just a basically monthly issued permit report so you can just go on the log of the template change the date range to whatever month You' like to pull it we give you all the issu permits for that period we also oper the quarter states are charged for so that will give you all the numbers that you need to submit to the state of Minnesota and then also a daily weekly or monthly inspection model so you can see all the inspections that okay so then there's also a template for the monthly one for the new bill that you do yes anything you want we offer just a couple basically generic templates but if there's anything you want buil in as a template I show you how to do that that okay and then if the credit cards are all processed through there we need to figure out how to import it yes so we have several different payment providers that we integrate with current so we be will to work with you to find one that suits your needs or one your integrated basically that allow the payment still goes through this provider goes into the City bank account and everything um this just allows the homeowner contractor to have one spot to go for their turn to so just simplif and just clarification to Mr Mayor um Oak was the first one that they were at a test jurisdiction for Baseline um it is in been rolling out the all of our po jics um we just utilized them when this was first started develop a while back they were the first that we did all okay I have one more question um so when we're talking about importing it into banion is it a daily import or is it a weekly or is it a monthly because right now I have to put in every single transaction and every transaction has four you know three or four different entities yes so actually right now I'm working with um so I that to figure out how that functionality will work and I'm assuming be able to you working with Le O they use a Consulting called Solutions so then Communications with them to get contact okay thank you it's been my experience on being staff side of the with technology and a way it has progressed over the last several years the vendors um are becoming they're not becoming less protective of their of their software but they're understanding the needs um and the speed of business and they're much more willing to integrate with other vendors so that these softwares communicate and connect laser Fe another not sure laser is typically working along finan are you done we are if there are any other questions thank you all for your tuning and appreciate so so I have a question so walk me Prov I'm a Melvin resident I also have an employee that's going to deal with permit on the other side how does that work so there's there's I love options right and and that's why I say we tailor we don't come in and say this how it's done we talk with the staff I don't know what we like to be done and if it's possible that's now we offer full service so um when it comes to your front staff and we have our specialized inss the schedulers all of that and now with Baseline there's always going to be those that want to come in and they really want to pen and paper in hand fill out that application give it to someone right um and we can do that and we will do that and it's a matter of Staff just scanning it over you know two PS for them or or doing it online themselves we can work through that workflow with staff but essentially our company would do everything from answering calls for scheduling inspection issing um it's kind of that one stop try but again it depends on the jurisdiction some of our jurisdictions have specialized the City of Anoka has a specialized commiss on staff and we don't so we work um in partnering her as far as she schedules the inspections um they have currently their own software more than be moving over B hopefully um and so she does that answers those up question I'm sorry so as as yes you may speak than you so much that people are coming in the front door or they're calling us with questions about their permits or wanting to fill out the permit and we're the ones that more and are currently entering them so um if they're coming to us and we are taking the information or do we direct them to you when you take it over I mean how and how do we communicate with you we l online and we can see what's happening to let them know or we just turn it back to you um kind of how is this going to benefit benefit us and or how you train us to do the right things so we work with you correctly it's a great question has a question um and when when that foot traffic comes through um one of the things that we'll take a lot of time doing is if we were if our contract was awarded there's a whole onboarding um process in a transition that transition kind onboard right so our staff our team the team that would be designated to now then would come in and we would be the STA um our office is again just smes away which is very convenient for both parties but um in answering your questions to you'll be you'll be properly trained on you don't need to know every right but your staff will need to know at Le how to provide that that that first line of information to the people that are actually walking ingc last thing we want to do is turn someone away and say here here's a card go call some um so we'll be trained to a certain point of here's how you can access this information we have handouts lots of informational handouts on our website if you haven't had a chance to um to take a look at it you'll be able to we we spent a lot of time on our resources and so um that that's all helpful that all can be here and available to provide to those um residents that actually want to city and all expecting to get something for to take with them to start doing research andar cont the contractors they know what the process is so I have so just I'm trying to clarify here we're a small community or bigun small communitys to hands on So when you say team there I just want to make sure what you are saying is there is an opportunity iners transactions there is a way to get a hold of you and talk with you because not everyone is going to be wanting to do it online so that's correct and the other thing is is your offices you will not be meeting anyone in M you will be meeting no people in your offices we we'll come here yes if the homeowner needs to have a meeting with us um they would be hear it at inside the wall the boundaries of down now we do have contractors that they're driving by and they're going along 47 and they want to stop in our offices that's we would never say no to that but um our our staff has no problem coming here to specifically with property property owners potential applicants some of big projects um require some of those preconstruction meetings things like that so yes no we are available to to question regarding thiser is is it included in the contract are there add-ons that are required or included contract so all training licing and support So contract train staff and then they also have access to your phone number support module that you have that come with it you have to pick and choose and what happens if something new comes along we just get that yeah so right now the only mod includ so how are another question is how are you keeping data protected from one user to another City to city and even M employees who could be entering their own information for their own property as well as local yeah everything is secure on our side we hav't leeks or anything so we to make sure that proted for each customer nobody can see information suppos to were youting Ser Francis or you we use the industry standards of Google one of those slides something Emergency Operations um that has to deal with emergency preparedness or Emergency Operations when there's um an natural disaster which is a and so what it's just in response so multiple buildings and damage so we we need to make sure that they're secure we would be working with police fire all First Responders as far as once they clear that building um we ensure that you guys are working through a lot of Fe depending on the size of the disaster and they'll have have you guys G through any of the Sims trainings sure so I'm sorry we have okay so there's depending on what type of emergency it is um when our department would be responding solely to bus so it would be posting those buildings ensuring that they're clearly posted do not enter um and the permitting issue to a lot of people are ping permits we're not going to have inspectors running down the street saying do you have a permit do you have a people need to get their houses pring so we would Comm in team would Comm and go through um that process the volume of RS and sighting and damage dages and can go to but people need to get their so so we response time a couple years ago there was big stor King and lak are very very small um look on the map and they had lotss rator AJ can you give us a timeline on kind of where you are um with the Code Compliance piece um yeah so right now our expected time frame for being able to and that would be after under testing turn as well as maybe we do use our sh drive and we have because we do proactive Code Compliance in one of our jurisdictions and reative our complaint base in multiple jurisdictions and so we work um we have a shared file that City administrator or key staff have access to so they can go in and they can see the status of any um ongoing concern with properties at any given time there that be have first action Last Action when the next few days is done there is a way that we have that it's just not as robust as National but we do have and it's very this one of them City administrator uses that along with s so is that a service again the that is correct we build to the T so we're not charging an all of one of sections down typically it's about 4.5 per for your average Co compliance um inspection letter follow development bu and after that depending on where it goes um if it's going all the way going to district fort or if it's um done and settled on our reinspection a typical is about a half a half an hour to there's if there's clarifly obviously inspection but some of this is processing processing still yes that's start to finish so our field staff well they do the proper document from the right way and then um they back and then we have a staff member that's dedicated to whole compliance um as in case you're not everyone's following code enforcement is used a lot but um you think enforcement is pretty hard term so we try and use the term Cod complains and um that staff member um sends out letters gets the proper documentation from the city code and then sends the communication a letter out to the president and then depending on what the program is here VAR in jurisdiction um it would be a certain amount of time and reinspection is done so that typical what have beginning of what that violation is the city quot violation if usually a full case is from start to finish going out documenting sending out the letter doing the followup inspection it's done cases slows if I said anywhere between a half an hour to an hour um right higher communication that happens during that time or phone calls followup emails back and forth with the property owner they usually a case that goes from start to finish that doesn't have a lot of after um followup is usually not so if we were to engage you for that type of service obviously we like to do things a little differently here now then so we we do Code Compliance we we send out what has been turned a nicey nice letter first you we're trying to get people to collaborate with this you know with honey is that something you adapt to what whatever it is we want we structure things here you say well this is there's your code we can enforce that no we work with sta um as much as you want or as little as you want um but our staff as well is is is trained to K kindness goes really far and what is the ultimate goal the ultimate goal is compliance right that's what our goal is so it's been my experience being in this industry a while it is that I find a lot of enforce Enforcement Officers tend to take the more difficult path and um the sooner we can get that violation removed the better and so when it becomes a contentious discussion or tumultuous discussion with the owner and that change keeps going back and forth um that doesn't help the situation Property Owners best you know biggest asset is their home in their property my kingdom my castle and there are codes out there that help regulate that and set the standard for what it needs to either look like or what the use is no one likes someone coming on into their Castle telling them what to do so um getting back to your original question we it's kindness the letter starts out you know no one likes to receive these and we do everything education based it's not what you're doing wrong it's did you know that there there's a requirement for this and again that goal is a client if someone needs an extension was depending on what type of um authorization our staff would have will give those extensions know everyone has ex extenuating circumstances a lot of it is education based so that letter that does go out we can have staff review any documentation that we have to make sure that they're comfortable with that car so through that process e the one that's in place or the one that may would be coming in six months or so will staff have the ability to be able to track where each one of these would be and in the process like if letter one goes out or two or I'm guessing we're going to be communicating back and forth anyways but is there a way for me as a city administrator be able to go in and say we have X amount of these going at one time and this is the status of each one of them individually absolutely okay and all the way down to we we have what's called a correspondence record so whether that we have one that exists already in Baseline for the building permit so that already exists but even in uh on the Google Drive which you guys would have access to to be able to go in to those active um paral and just look right at the correspondence record and it has the date the staff number what what happened uh whether it was a phone call or an email all documentation is is saved to the file because in the unlikely event we always want to over prepare um for when it comes to any kind of qu issues because there's always the potential of litigation our job is to help protect um what the now done um and by doing that all that documentation is staged so I become the city attorney's best friend when they go to Fort and they say okay I need everything it's all within that file all in chronological order every touch that anyone has ever had on that pH so that helped when it comes to preparing for those those difficult sensitive issues that potentially could go so my question is um we have a significant list of C compliance issues um are you willing to look at existing complaints to see what we can do there absolutely a lot of times and full disclosure I've not read your city code book from front to back so great bedtime reading a lot of time um a lot of times some depending on what when those codes were looked at especially when it comes to land use code um sometimes the language just needs to be updated a little bit um and that can help um when it comes to interpreting codes um but yes any code that is currently existing or open case is what I like to call yes we can pick it up where it currently absolutely we would just need to make sure that we have all that documentation so we know what's been done up you know people move to now regulations we got our you can park on the street but it's going to be snowing not if you live on anything else coun anything else you guys coun so I looked up for views and I couldn't find any so tell me why I love your presentation I think you've been really thorough what I'm asking is what would homeowners say about you what would other cities say about you that have had you we have a list of references but we are more than willing to provide um as far as the my own personal experience um I actually called a property owner in Lauderdale um haven't talked to them in quite some time and they had a very contentious case um they built a deck in a permit and so code enforcement it got to that level The Code Compliance did needed to um walk that through because there was refusal to the compliance they were too close to the property line with with the deck and the fence was over the property line and it was a rough one and um I asked he okay let's chose a reference just because it was such a trying time for them it was a very stressful time for this property on her and B sh because we helped with that situation the outcome wasn't what the property property owner wanted they wanted to keep their fronts they wanted to keep their deck where they built it but it did not set that and the variance in that jurisdiction um was denied and so they had to put some considerable money amount of money to collect that situation no one enjoys going through that process and I think by approaching it with um kindness and understanding goes a long way um we're all human again we all either make mistakes or sometimes you don't know you don't know so just when I see those Enforcement Officers take that stand you should but the city Co who's really reading city codes from front to back it's not fun um it's not you know it's not a great novel so uh so yeah I I think that do going back to that education piece um that's what G founded the business R River on and um that is carried through our daily operations with and and we hold staff to that as well I just have one more question as far as um and again I'm it's probably it's more of a repeat um there's a lot of people in the community that just want to ask questions and they're able to do that right they're able to call City staff they're able to talk to them they're able to talk to who we've had before give a call you are open to that yes and we welcome that because if they call and ask question it's going to save us all so much time in on sometimes you just don't know where to go to look like I just said codes whether it's a building code or a city code they're not fun to read and sometimes people just want to pick up that phone and say you know help me through this how do i h how do I find the answer to this we can't get in the business of design work we can't design your accessory struction for you but you can either tell depending on the scope of our services you know we can we can help you with getting to where you need to get to so yeah we welcome that and then also on the Baseline side there is a phone number and email available for any support questions that I monitor all the time so if anyone has a question how do I apply for a permit online how do I access this how do I pay uh for my permit fees any of those questions I am willing to of course Pi up a phone or email I have actually met contractors at the Rover office uh for training on how to use the site so that as an option if a contractor's willing I can meet them there and show them how to use the platform I put it on their home screen sometimes for the older contractors I just put it right there so they can they can click on it and get their uh perms anything else th thank you that was very thorough appreciate the question glad we started at 6 tonight thanks Carrie thanks AJ thanks Andy all right Scott good evening Mayor Scott your building I saw a cartoon I'm sorry a commercial the other day on TV where they've got a guy with his Christmas light are crazy on the house and then they pan across the house next door and you got a little sign up front that says ditto with an arrow pointing the other way that was an impressive presentation with a lot of information and um I guess the question that comes to my mind is I wonder if you know that just about everything not quite everything but just about everything that was discussed in the last hour or 45 minutes for services you already have with us or available that you're not availing yourself of so I just want to throw that out there um we have delegation with state license facilities we've done Plumbing plan review in 20 cities for the last 15 years um we have 25 clients and another nine backup clients uh so we do we take care of 30 38 cities as I recall we have 20 employees all specialized ized and doing again great presentation great I understand why they're here um I I think of Andy myself as being um I don't want to say well friendly competitors maybe there a way to say that right we both aspire to the same thing he and I both T continuing education to contractors um we both believe in in a education focused business we've both been believe in customer service so a lot of things that have been mentioned I if you were going to compete with one of our other compe someone from um Loretto or something I and it was just the two of you I picked down in a minute um so I'm left with trying to differentiate ourselves how many of you used to you're all probably old enough to remember commercials for flower right on the TV um know gold medal and hillsbury and whatever and um those are Commodities and gabs and sugar and flour all Commodities and when you can't differentiate on some other function or feature or benefit you differentiate on price so you go to the grocery store and you find a cheapest sugar and if you don't care if it's cane or beep you go to buy beef sugar if you want cane or beep you pick cane and you buy the cheapest cane sugar you can buy gasoline the same way one of the challenges that I have as a building official that's trying to operate at a high level is that uh someone will assume that oh all building officials are the same you're certified therefore you get to do what you do and I'm going to take keepest one because that's only way I can differentiate and there really aren't a lot of differentiators I don't think in the conversation that was had You' got 45 or 50 minutes of really good information um I'd be more curious about questions you have for me maybe about what you didn't know we could do or what you didn't know we do do um and then I'd like to maybe follow up on um the uh in my mind the differentiator which which is the the money um but with the recent changes you've had in the city here my focus has been and had been when there was turmoil here at the city um when the last Administration left we I believe we staffed up here for a while to take care of things uh in the interim and I know that there's a change Happening Here uh and so my question to you would be how can we help um accept the compliance is something that of commun struggle with uh the three-year tests and inspection and making sure that all that's being taken care of and that it's being monitored and letters are going out all that kind of stuff is that something you need help with um I know code enforcement was something that Liz took care of and I don't know how you're going to handle that but if you need code enforcement taken care of certainly something that we do and something that we can help with um the so I don't want what I say tonight to come ACR cross as me uh trying to cut down the excellent competitor um the one thing that I'm going to say that I think is important is that the software that they put up on the screen was a year old or something like that and the software that you've been using in the city for a year and a half or so two years maybe a software that's 20 years old and it's there's a team at Community Corps whose job is to take suggestions from cities and integrate that into the software uh the The Code Compliance or code enforcement if you will city code enforcement activities are already built in there um the rental enforcement's already built in all those things are already available in the system we have it's already three um erosion contr monitoring is already in our contract we already do that so the the again it seems like I'm the guy who's saying ditto right you know great shiny great proposal and all the things um but I'm curious about what your thoughts what your questions are about what we can do and then we'll kind of talk about my last little piece here so you you know what services you've been provided um obviously if you have other services that we haven't availed ourselves of because we wouldn't have known about it so what else are we missing you mentioned the code compliances is part of your software package already way what what did you see here that you know you do but we don't sure the four services that we provide currently are that are agreed to in the contract are building inspection services which are kind of a baseline maybe your building official work Plumbing plan review for State lights I'm sorry for commercial buildings sentiment erosion control inspections and then fire safety inspections and that one sort of an optional if you need it if you want us we can do that so uh CD code enforcement would be the fifth box on this page and Rental housing inspections would be the sixth box on that page I don't think you have ordinance and I to he nurse and pursuing that there if you want but it's not something I believe is of interest but I think since the changes that have been contemplated or under being undertaken I believe that code enforcement is going to be a big deal that you're going to need help with and we're happy to do that and and what would that look like if we were engage you for that um well I'm open to negotiating what you want that to look like I don't know how deep you want go many communities do a complaint based code enforcement a couple of them have someone drives around all day looking for toall GRS isn't something that we would necessarily want to do because it's usually a thankless job that has a lot of raises the hackles and hire people around and I sense that this is that kind of a community but when someone says Hey the they 17 jump cars in my ne's yard you know they're playing in the garage at 3 in the morning you know they got a ban they're playing in the garage at 3 in the morning or whatever um some of that ends up being police activity you know lot working dog and things like that but other of it is city code stuff that we can take care of generally that be done on an hourly basis um the similar Concepts or the discussion about um being done on a tablet that information being available to you to look at at moment's notice that stuff being reportable all the software that exists currently I'm assuming that's not something you guys want to be no no Mr Mar I have a question okay Scott do you have the capabilities to take the payments on on the core yeah Community core software as long as we've had it has had that available um to turn on the the community portal and have that be an outward facing as well as an inward facing for us and for you so the credit card processor your processor money goes into your bank account it's all processed through the system the processing fee is added out of the permit convenience fee or you want to call it so the city isn't taking a hit we're not taking a hit for those fees so the it's just like someone wrot a check and you put it in the bank in terms of the slow through of Revenue okay so if this was an option is there a reason that we didn't know about it I know when chrisy had come out it was that other system City Force it was City Force when I first came on and then it switched and I just haven't had time to learn Community core um so I guess my question would be do you know why and can the contractors get right into Community Corp as well yep they'll have a log in and access to the system they can track all their permits mpect wide not that that's necessarily a big advantage to you that they have permits here permits and another committee that we take care of they can see all their permits there um I don't know if those discussions happened with other folks as there's been some turnover or not I apologize that that wasn't something I didn't know that was something that you were interested or want to pursue well I think one of the things that intrigues me with what they're having to offer is that my new staff here it's going to go right from the Builder to their system so these guys don't have to process all of the roofing permits or wouldn't have to process all the window permits right now that's been taking you know a significant amount of time from the front desk so that was what was really intriguing to me and I guess I would question why didn't we know and why have we been doing all that work if you guys would be doing that well it isn't work that we do it's the work that the system does and I I guess no one mentioned it as a as a concern or issue or or um an interest um there may have been some resistance to that previously I don't remember to be honest with you I apologize that it wasn't brought up I mean we can we can come in every couple months and say hey we can do this but I don't want to bother you with hey we can do this if if no one was interested and it the last three times we ask so oh my gosh i' have been so did you have a chance to look at the contract before you came here tonight our our contract with us I have it here okay I I I went through that and if I missed it I apologize but these added features I didn't see them anywhere specified in the contract as options or that we already were paying for them did did I did I miss it somewhere you're not paying for them um the well I thought you said it was included the software is included okay okay so the yeah the whole Suite of software is included can do all the things that we've talked about it's just only being utilized at the level that so when I read through that contract did I miss something that stated that you have all these other options available to us well part of the part of the awareness of that is the training piece and um we've been out to do training several times is my recollection over the last four or so years and um if there's need for training we're certainly able to do that and a lot of those things would become evident through that process we don't want to cramp stuff down your throat we want to uh feed you as you need it and making you not making you aware of something that you could use is not necessarily hitting the button there but again without that dialogue without the request or gosh should be great if you know those conversations I U I mean you talk to Al every quarter probably pretty close to that yeah okay and he you mentioned that there hasn't been any conversation with him about that either no CU when I went to through the contract with our with the contract expiring at the end of the year when I went through the contract I went through line item trying to educate myself on what is it exactly we are yeah what we're paying for what we're Contracting with and shame on me that you know maybe I should ask I just figured here's the contract here's the pr or primers around it and this is what uh we have an agreement with and I I didn't think ever anything outside the lines that you know bring your Mr Mayor so clarifying A few things I have a few questions that I'm formulating as I'm going one in comparison to their software you're saying that your software can provide the same things secondly um you're also saying that you can come and retrain our new staff and develop a program with them that they would be able to understand and go forward and make these capabilities that we didn't know we could do do and that would not cost us any more money because that would be part already of the program you do [Music] um my other question is um and I'm assuming it would be the same is um you would be doing um sorry inperson transactions you're you're still willing to do that and that's I'm sorry to interrupt it's not about willingness it's how the how the permit gets here if it gets here electronically we handle it electronically if it gets here in paper we either pick it up if it's a big plan or it gets scanned and emailed to us we handle it electronically that way so we're you know it's whatever comes to us we will take however that comes okay and can your software do it where the homeowner if they so choose it can go they can do the permits and everything online absolutely yep they can submit documents upload everything now we have workflows in place too Liz gets the notification that there's a new that's been you know put into the system and uh she would in in in the past case would have a workflow that is designated to her to make sure that she has to finish herself stuff before moves back us to do our plan review we can also look in fire chief to make sure that if there's a commercial Bill and he gets an opportunity to look at the plan we get some feedback from him about where he wants the fire department connection where he wants the fire ACS to be on on the site and the things that the Tactical things that he's got to be able to make decisions about reinforce the fire code as it relates to the building code for new construction but there are tactical things that only the fire chief is going to be able to answer or provide based on the fact that he's the one who's got to be there fighting the fire so we can create those custom workflows to make sure that all those things happen and get done and closed up and brought back to the to the city so it can be issu okay so what you're basically saying is you have come for training you have been but there has been a lack of communication somewhere that has been missed in maybe the last few years or whatever that that's why they didn't know that's why um all of this that we're looking at that we didn't know had that there's been something that just was missed maybe with transfer staff over from the last maybe from not getting that as you guys came in from last staff to this staff so um is that kind of what I'm hearing yeah we we didn't tell you about something that you needed that we didn't know about we missed the ball on then okay Scott you said something about request comes in and it goes to the planner for what and then comes to you what what's the planner's role in that if there's a new home uh planning zoning needs to look at whoever that is right so it needs to be evaluated is it you know setbacks to meet our govern is it meet the requirements low floor elevation or Wetland or whatever the issues are need to be looked at and once that review has been completed currently going to do it manually um you know Liz look at it and she says it's good to go and comes back to us my understanding all that problem just works this how it was set up in the original contract is that you would do your planning zone first we get it and the software just allows us to have a workflow that includes all the steps that we want to have given the type of of work so if it's a a basement finish it just skips right over that step comes right outlying doesn't need to look at a basement finish so we had a situation number of years ago where uh somebody was putting up accessory building M and when it was first proposed and laid out on the property we met the setbacks and uh when the they decided to start building they didn't want to take down certain trees so they moved it and the foundation inspection was called for and the person went out there and said yeah it passed inspection and started passing through inspections and at some point somebody said hey that's way too close to my property what's going on over there we looked at him and said that's not you originally this and so it was an ugly thing because they said you got to move that building and and the homeowner was upset because I've had inspections everybody said everything was fine and what we got back was I looked at the foundation and the foundation I looked footings in the first course and I didn't look at anything else what is is that something that our planner has to be involved in or is that something that when when your inspectors out there are they authorized or empowered to say this is not where this thing was laid out on plan typically we um do a preconstruction site inspection to verify a number of things and one of them is location on the lot and it's a lot easier to do on a city lot than is on a a 10 acre parcel but um that should be checked if we're doing if you have us doing that the reconstruction site inspections um and I'm sorry I don't remember if we are doing those or not the U if that's the case then we should run a tape off to the lot lines and they should be marked and we should see it on S plan and we should be able to verify that it's being constructed in the right spot is that something that plan is doing currently I don't know so that's something that you would have available to I'm seeing a headshake that currently our is doing it okay and in transition in planning area so that's another another thing that we can add in again it's that should be one that's um I think it's in our Sor see Mr I think going forward with either company I think we need to have a detailed because when we're talking about even transfer over or sta I think it would be good to have a detailed account of what they are both companies do what they both offer um so there's communication going forward in as transfer occurs in any capacity that we would have that so we would know on both sides what you what you what services you are providing what services you do provide and I would think both companies um which I don't go with that we should have that because we're missing that nugget well PR construction side inspection is not in our Scopes it's something you offer but it's not in the scope of the contract mror given that I'd like to ask R river is that preconstruction site visit part of what you do if I might thank you mayor and Council that is something that we have available onsite meetings in order to confirm the location and that is built the language for that is built in the contract okay every service we provide or could potentially provide besides the ms4 is in the proposed contract as well if you need that okay and then second question is for C compli so what we have here from you is um I don't have any pricing so what would Code Compliance cost us is it based on rate whatever 85 an and then um are so the contract here um goes through December 31st of 2025 we renew what are the costs going to be from starting with January 1 versus what they are December 31 of 2023 okay so the the proposed renewal is uh um a renewal of the existing agreement so nothing changes about that there's no pricing changes and I don't know if now is the right time if gentlemen have other questions or if you're content to listen at the moment yeah Mr mer so my question is if we have this service portal available to us what is it what does the interface look like because I I struggle a little bit saying we did know that this portal is available because we struggled a lot with some of our last building permits for the last couple years of having some sort of workflow that we manually request to be done so that we could get some better alignment between what our residents were looking for and what our C planning thought we needed to provide so if that workflow is available and it was a a portal that we could sign in it seems crazy to me that the the planner didn't say well by the way you know that our company offers a full portal that we can do all this stuff online and that it takes you through a workflow and that we have all of this online payment access for our staff here versus it's completely manual it's a back and forth blatant debate at times and it's all manual for payment so help me understand where that disconnect is because like I'm I'm a little I'm a little shocked that we say we have all of this and it's been I've been on a I've been in this role for three years I was planning it zon before that and there's some blatantly awful meetings with residents and the Planner on how some of this stuff is transpired so I I struggle with that so help me understand I've got 12 acres I've got one buildable permit I know nothing about how to get a how to get split up and built walk me through all that process goes split a lot split a lot build a house I've got 12 I want to split it seven and five how do I start so that's that's not my ear expertise so who would we go to well I assume your plan I don't know I don't know what your plan is with with Liz former Liz new Liz what your I don't know what you're doing with that so then that part goes to the plan the split but you're now you're going to 5 just split off you want to build a house now it comes to you so we got handouts for new homes that's 8 n 10 pages long includes in fact a a checklist of all the things we're going to look for at the final it's got all the sub documents you have have to have with a checklist energy compliance certificate and sets of plans and all the things you got have in order to deliver an application to the city and have a sucessful plan review and inspection process um we've got 85 of those handouts available for um everything under the Sun from a furnace change out to a new home Wetland delineation all that stuff again that's not Wetland delineation is not a building inspection build C so I'm a homeowner doing the same thing he is so I go to my city planner and she's supposed to be telling me or he was supposed to be telling me go to this website and if I get to your website I can get all my information I believe all the stuff's on City's website is it I think a lot of it is what isn't and I think what I um I'm struggling with is that I don't think i' I've had lots of conversations with Christie I know Adrian sat down and did all of the the training with her I I've never been told that I could send a contractor or a roofer or anything to the mens website where they could submit so the Portal's not turned on for the city I mean to be clear it's it is not turned on so that isn't an option today we could turn it on tomorrow but if that was a conversation happened between Adrian and Christie if it was mentioned and Adrian said I don't think I'm going to do that or something I mean I don't know again I'm sh I would be shocked if no one from my company had ever no one has ever said um this is available I suppose it's possible but I'd be shocked that that's the case but if it didn't rise to the level of oh my gosh you could really use that or some sort of a positive response would like to see that or tell us more have somebody meet with us or whatever that didn't happen we we thought we communicated it and it didn't turn into a didn't come to fruition and I I I'm not the only one who interacted with the city and I'm again I apologize for U not making that information available to you more than you were aware of um but in the end I'm I I don't know what all those conversations were that happened or didn't happen right um and I again accept responsibility for not making it wor it was available to you um but it it wasn't and it is Mr May question so another question then if you do turn on and we can send them right to your website they can foot in their roofing permits you know obviously a storm comes through here we get slammed with the roofing permits and that's I swear that's all they did all spring Y and fall so we could have bypassed us and kept our hands off of that now the payment goes there how do I integrate that into our band in system how do you get that report to me the well all the reporting is available to you now it's the same reporting that I believe that you use today I don't except I manually type in our software doesn't integrate with any any City software right but can you export it into some sort of CVS something like that that would export into an access um into a well ban it was an access based I imagine that could be done I mean exporing report account lied text file or so that it would go to building permit s um the Surplus Char or the S charge the I accounting codes to our descriptions I think in our s so do you have any city that you do that currently with no no one not that why I don't know not that I'm aware of okay could you check for me I sure will um I just want to know if it Imports into not directly it could be done through a export import right which I would have to do either way I just want to eliminate four transaction Touches for every permit that if that's something that's possible we' all like that you'd be much happier I would be much happier I can import Mr mayor council member R um based on new information that we've been provided tonight from minp um I would like to postpone any agreement as far as picking a new building official until our January meeting and in the meantime ask inspect if they would carry through till we make a decision and allow staff to have conversations with both groups to see that we're getting what we need to have and that the software works for Natalie when it comes to building the the dollars as far as what she has to report um what our staff will be doing um I you know I appreciate both both uh proposals excuse me but I think we have some new questions and I myself am not um comfortable making a decision at this time I would rather that staff has the opportunity to do a little bit more research and so what's going to best understand because in the long run they're the ones that are working so to to that point and to have the presentation back for us be a side by side comparison because we're we're looking at numbers here saying this is what is this is what river would be proposing and and you're saying but if it's not feature for feature these numbers don't mean it's you're saying all these features match and the only differentiator is the numbers here you know or you know this entity offers 16 things this offers 12 and the differentiate is those features and the and the fees but if we could have a side by-side comparison and a demo what is available and see what's if we can get away from four touches on permit because I I do know what it was like in the spring walking in there with all the permits coming through and trying to keep that straight and and the entry that was required significance well Mr Mayor it's not just my touches it's my front Des step I touches too you know and if I could have eliminated that I would have been very grateful I I I know that mine was doing a lot of that and that was a challenge so yeah and I think um one more if it's okay is right now I would um I guess I would ask for your recommendations on permit fees and what you think that they should be I know that right now we have some permit fees on our side that are that don't meet your minimums um I think we've got one that's a $40 permit and your minimum is a 50 so if we're going to go with a um side by side comparison I'd also like your recommendations on what our fees should be and um how we're going to see how that works as far as how am I going to you know how to drive people to your website instead of coming in and still filling out forms for us um Mr Mayor yes sir question for both Scott it was presented to me by Al for the two-year extension to the contractor are you still is that still The Proposal today he's still looking for I know was he stated the two-year uh two-year extension and no changes to anything like that I think what we're hearing tonight there there need to be some changes and we need to know what all the additional things are that we don't know so that means there's probably going to be some substantial possibilties some substantial changes to the contract because when I go if I could comment I'm I'm guessing that we would just add an OP appendix e two page appendix e to the contract that deals with the code enforcement component that and I think we need to look at the fees and I need to have probably a list of all I'm sorry I just want to be clear yeah City fees yes what yep yep and uh what other options that are out there that you all do that uh we're not aware of but is yourself or Al willing to come off of a 2-year extension on the contract to something less than that let me ask another question real quick Andy correct me if I'm wrong month to month with all of you as far as the contract I think Carrie you and I talked about yeah yeah yeah right that's what's it's now then certain that's what we talked about though right you guys are saying hey we want you to be happy with us we want to be happy with you there there is a contract set I our our contract no matter what jurisdiction Al never has a start and finish date because obviously our our jurisdictions and their residents to be happy with the services they're providing we just asked for a 60-day um notice would you all no I'm talking to Scott by the way would you be able to or could you make something like that work if we were to go forward uh where we're not tied into another two-year contract desert if we choose to when I talked with Al I didn't really get the feeling that that was well you're renewing a contract that I signed right um and that language was that way safe bill doesn't operate that way I think most of our contracts are 60-day um renewal so if you want that the challenge I'm going to have is it's not going to be I don't believe that their contracts are as clear and concise as mine are and it just kind of is what it is so we could revise this one or make amendments to this one on a one or two page uh addendum to this as opposed to doing the whole new contract but a 60-day so that what you just said right there goes to my frustration then that I'm not sure what you know there's things that weren't in the contract there were opportunities I had with Al to talk with Al about some of these things and was never getting the option other than here's a one-page document we need you to sign it bring it to councel and get a 2-year extension no changes on the contract that's what was provided to me and that's what my frustration comes with is I don't know what I don't know and and these folks over here are given me the responsibility to go look at that and bring and bring this back to them thinking I have the information that I need to be able to bring to them when we sit in here tonight and we're finding out that you got this this and this um so why it's it's the reason why I went out shopping so I could bring them an option because I knew we could do better on this side so my frustration is is is here we are and I'm learning things as they're learning it and that's that's not the way that's not how I want to operate right and I've had multiple conversations with L and when I do talk and none of this has been provided until tonight when you sit here with us so that's all we're going have to look at some right I'd like to make a motion then and I'm going change what I originally said because we're year end and you have January is going to be crazy so what I'd like to do is postpone this until our February meeting we would hopefully make a decision and then an effective date for whichever company we go with would be March 1st at 202 second a motion council member rainville second council member flatable Mr May another discussion the challenge I've had and I know I know Nan has had this in the past is nothing against mpect but we got this proposal back in October for um for for Renewal and nothing seems to have taken place in those two months for okay we also have this are you looking for that oh by the way we could do a 60-day contract so we don't have so we had two months to find that information now and we didn't have any thing um if we're looking at two vendors tonight we're going with what we have in in front of us to make a decision off of and if we s postpone until February what are we doing for those two months Mr so my request to Mr K would be then according to my conversation with Al there would be have to be some sort of a amendment that we can go past the end of the year that we're still working under this as we're finalizing another presentation to come back in front of counseling is that an option to us amending it and allowing to continue to work in the current status past the end of the year your question any other questions um mared to the point if and I understand Nat's got year in Nat's got elections and we also have a project manager that may or may not be available to help with this if if that were to be expedited you okay with that being done sooner I just want you want to if staff can work with the two different entities um and get the proposal put together that we can understand and it's Apples to Apples if it happens sooner that's fine okay but I just didn't want to press let's get it later in March 1 yeah I didn't want to press staff knowing it's yearing okay Mr I just want to post if I can is I appreciate that getting it done sooner than later um and I'd probably request all the information from me guys so that I can compare it apples apples I may um get some of the new gals involved with it since they're the primary ones that I've been using it um my concern about going all the way out to March 1st cons member is that that's we're coming in the spring and if it's something that we change we're going to need training um and it's going to come into spring and all of a sudden we're going to have you know 30 building permits at one time and and it's possible it's kind saying here that there's there's software available could improve things in that that right so yes they can be done sooner that much better buing you mess I know Natalie's a trooper and she wants to be able to take that on and talk to staff about it but I just want you all be aware your your city administrator is going to be neck deep in this one because I want to make sure that we are and if it's working with the project manager combination whatever um but I will be very active in in working with both these folks to try to get the so I appreciate the offer Natalie I I know I know you got a lot going on um but I just don't want you all to think that this is going to be this any other comments we have a motion in a second all those in favor signify by saying I hi I post motion carries okay who got the second who second was the motion Shan was a second Dan and I want to thank you all for the effort putting into this and sharing it and obviously you understand we need to get this right especially other transitions that we've got going on here we want to make sure we got a good coverage on what the city means so appreciate your patience appreciate your professional we appreciate the time and attention thank you thank thanks y old business L of the country I Happ comp the ordinance nothing's happening at this point just placeholder right now schedu update anything in us with the recommendations that we received okay all right new business closing the city office December 27 January [Music] 2 than so Mary we're at the new business city office forc and Council FL has a question so um enclosing the city offices um literally just after 9 o00 write it down yeah it's gone sorry it'll come back C would you like to address sure so um just a little bit of overview of why this recommendation is kind for you all so you know that we have two temporary employees right now with con and uh and Karen uh Karen's last day with us is going to be the same as mine's which will be uh this Friday the 15 and Connie's uh looking to go she'll have one week past that before she goes on her trip and she's going to be gone um those two are here to fill in now that we have our two full-time or excuse me our two permanent part-time employees here um looking at everybody's schedules we're really going to be uh short staffed as what we're going to be so Natalie's going out and uh on vacation she'll be leaving on the 27th and she'll be back the second back to work on the 3 um we have some scheduling and Sue is going to be out from the 29th through the 15th of January and [Music] um Chris with one week under her belt she's got some appointments that are come up during this also um I don't think you want your city administrator necessarily trying to pull everything over there all alone during that time frame um so what we did is we sat down uh and and let me just add on that okay we do have PTO people need to utilizing use it or lose it and make sure that that if we can coordinate it rathers people can take it and utilize their G according so I will share to add on to what the mayor is talking about right there I have spoken individually with each uh recycling center attendant and uh all public works and staff uh about this recommendation it is my recommendation that uh we close we would be open the day after Christmas so on the 26th that' be a regular day for all employes to include recycling so uh we actually are going to double up in the recycling area on the 26 so we can can catch everything that comes through the holiday so we'll double up on the 26th close the 27th 28th and 29th recycling will be back open again on the 30th uh doubled up again that Saturday to try to help anything from being closed uh so they're still got some off uh um hours to be able to to work that week and then be able to to take care of the recycling center things those things are piling that for a week the only caveat to this would be if we have snow on the ground and Public Works needs to come up but other than that Public Works would be utilizing their PPL time also we really are looking for a full shutdown of city offices Public Works recycling center uh with the exception that I'm sharing Natalie's back on the third I can be back on the third uh we start uh um we we have the ability then to be able to open offices and all that we would publ that we get this out we get the Flyers up we get on our website we let everybody know as much in advance as we can I think it's to full I think uh we've been working hard at the city in all aspects from Public Works to recycling to staff and trying to get people high it' probably just be a nice way to just take a few days in between the holidays there take some time off try to reduce I mean we're talking about three days here and then one following after after New Year's uh my recommendation is um that you guys would approve this and I kind of give you the overview what we're looking at one thing I will add to the 30th though that's that Saturday after Wednesday Thursday Friday off I'm looking to extend the hours past noon to 99 to3 be a 6 hour shift on that Saturday to try to get caught up with everything that's been kind of possibly backlogged during that time Mr Mayor the administrator ler any consideration as to with the recycle center being open on the 26 to extend the hours on the 26th if public if the recycle attendance could do that um I think that would be a big day it's the day after and people are want to get rid of their cardboard boxes hours outside of 11 the five that it is I mean I would say give you you saying excuse me double up on that date yes but would residents want to get up right away and drop stuff off I don't know I'm open I'm open there was it was just a matter of keeping that hours um and then and then extending the hours on that Saturday but I'm whatever you guys would like to do I don't disagree with c r you know that could be a busy day it's why we went to double up but if you think few hours on the front side of that earlier in the morning I'm open to uh whatever you guys would like other questions comment so you think 9 to five yes I would get 8 hour so I do a straight eight then close close to the offices from 27 to the 2 people will use PTO vacation and then we would reopen your recycling center on the 30th from 93 9 to3 second that motion that's the motion motion by counc member alers second by councilman rainville extension if you can St it Tuesday the 26th today 9 to 5 they can double up or else they want to do it they don't out and then otherwise as it says in the RC here Mr Mayor c um I'm just thinking everybody's going to have a eggnog hangover um that we don't need to open early from 9: to 11: for about two hours CU plus it's win just my opinion um same with staying open extra hours on the 30th if both people are there were increasing the availability or the the Staffing by you know we're doubling the amount of staff hours that go there dou the time true but I just don't think we've never really had people coming in afternoon on a non recycling day drop the just my opinion come here Gott so what we're basing this off of is the Saturday after Thanksgiving we had them in there and we doubled up and I had them in there for the 3 hours we didn't address that and they could have been there longer there was so much that came in after Thanksgiving so we're kind of using as our base test saying okay if we get through Christmas and we're getting in the New Year's uh the recommendation was maybe we extend hours a little bit on that Saturday because of what we witnessed and went through on the Saturday after Thanksgiving so that that was kind of our logic behind what we and they wouldn't be working 27th 28th and 29th so hours to that cost either any other questions or comments s and hearing none all those in favor of the motion please signify by saying I iose motion carries all right so it's 9 [Music] 22 and we have uh three is gone we got um Mr Mar I'll be very quick since I did this things have changed so we put in the application for the grant it was denied but we are going to reapply in Dan um if not failed so I'm still looking to apply the permission from Council to apply but what I would like to see is that um under the council actions that we approv number two number three and number four um that number two will allow us to purchase scales we're not currently weighing batteries that we're getting in or the cords or the Plastics and we want to start getting those numbers because we use those on the pantry WS so it's minimum minimum dollars there saying like the cords Christmas lights exension cords and so we don't we don't get credit for that because we don't not much away correct so we you want to start doing that to recycle those people CL and Lop at no charge um they are part of a transportation charge um from the Haller and he takes it so um and then the other scales are for the BS um accepting new internal recycling center sign that's at no charge to us and then one of the things that we talked about in a meeting which is more part of page one is that now then is one of the only cities that because not licens their haulers by licensing hollers they have they are required then by the county to provide us ton of sh things right now it's pulling teeth for those some of them because we're not licensed we don't license them so I would like to have Council permission just to look at what the other cities are doing and then bring that back to council um because then we will you can explain to us what licensing yeah Y and it's basically that you you pay a feed to have be able to haul and it's like Ace leage Walters whoever the big haulers are it's not the people that are taking stuff from our recycling center like barle it's those that are going curbside those are doing curbside so they have to report their tonnage but they don't have to if you aren't licensed if they're not licensed in the m isal at this point you're going to collect datings yep bring it back so right now you're asking to approve the purchase of the scales and and accept the new signage yep and auth research okay so that's your motion yep and motion by councilman rville I will second that motion second by mayor Pon any other discussion Mr Mayor councilman Bryan personal priv could you repeat the vot motion is to on the to to minimize this RCA to the request for Council action to item number two approve the purchase two scales and item number three to accept internal recycling signage from the county at no cost and thirdly to authorize Mary to investigate what it means to license allers and bring information back to the I got that right Mary yes and I I would just ask if people read the RCA because there is good information in there but we will be addressing again so just because of the issue with counc Brian that answer your question thank you okay so have motion a second any other questions none all those in favor please signify by saying I opposed motion carries Toc you want us to keep this package put together again or he'll be bringing it again to another meeting has