it is 7:00 I'll call the meeting to order please join me in The Pledge Allegiance Pledge Alle toag of the United States of America the for it stands one nation God indivisible withy and Justice all right can I get a motion to approve the agenda please I'll make a motion to approve the agenda have a motion by council member Henry a second and second by council member mcnight any further discuss all those in favor say I I oppose same sign motion passes all right uh Community comment Community comments is an opportunity for residents and other stakeholders to share issues or concerns not listed on the agenda with the city individuals must limit their comments to three minutes individuals should not expect the mayor or counsel immediately to respond to their comments the city manager if appropriate will follow up directly with the presenter and or respond to the question questions raised during the community comment at the next meeting with that is there anyone for Community comment all right on to presentations and reports item 5.1 the you know what is there anyone on the zoom that we know of no okay thank you um okay uh then on to the um the audit welcome we just saying there a lot of faces in here tonight that we haven't seen in Forever in in person and you were one of them sneak in for once a year anyways we look forward to it good good let's see um everybody has a copy of our presentation okay good good well thank you for the opportunity to go through the um the 2021 uh financial statement audit and some of the financial highlights I'll hit some of the responsibilities that we need to go through uh as part of our audit process um I just starting on the introduction uh we'll talk about the audit opinion uh we'll go through some of the numbers with the general fund results uh some of the other governmental funds that you have Enterprise funds the water sewer and storm and then some of the key performance indicators that we accumulate um through the uh state auditor sources all right uh first on the audit results um our job in an audit is giving an opinion on the fin cial statements and that involves a number of tests of transactions and account balances and we reach an opinion um which is referred to as an unmodified audit opinion that's the highest level of assurance that you can get um again that's no uh guarantee that the there wouldn't be any fraud or or those kind of things an audit's not meant to do that necessarily um but again that's the highest level of assurance from a financial statement perspective uh the state tells us we need to to test specific uh State Statute Provisions um how you'd issue bonds or deposit money or um bid projects those kind of things and uh we don't have any instances of non-compliance so we go through a checklist that the state uh gives us and uh we do tests off of that checklist so good results there and then on the next page um when we look at the internal control of the city um we look at at how transaction Cycles are processed and the only finding that we have is one that we have probably in 95% of the Cities we work with um and it's related to the preparation of financial statements uh to put the financial statements together requires a pretty deep understanding of a lot of accounting standards and how they should be reported um and and typically there will only be one one or two people involved in the city uh in the financial reporting process now you do have us draft the financial statements but we can't be part of your inter control um so ultimately that results in this finding uh which again like I say it shows up in almost all small cities that we work with um I I think you can can be reasonably confident that you have compensating controls staff reviews our audit um reviews the journal entries all of the other things that are done as part of the audit process and so uh we do have confidence that the compensating controls are sufficient okay the um next page the uh summary of the general fund um is reported up above and what we're doing here is comparing your uh fund balance to the following Year's budget and you have a fund balance policy uh that maintains the general fund unrestricted fund balance at 50% of what you plan to spend in the following year so that yellow line represents the balance over uh the last five years um at the end of 20121 um we're about a million5 uh in fund balance and uh again that relates directly 50% of what the following Year's budget is it's a good practice uh to look at the fund balance every year and then transfer out everything above what you need for working capital to think to uh in the past it's been permanent capital projects helps you build reserves uh it Beyond rainy day it's it's great for building reserves for planed projects and those kind of things okay um a summary of the results of the general fund is presented above um we're showing revenue and expenditures compared with budget uh few things that stand out here uh you can see Revenue was about $310,000 more than budget that really relates to the license and permits coming in uh over plan um so a good solid year of building activity uh triggered that and then I mentioned the transfer of the excess fund balance uh so you can see transfers out wor $384,000 more than budget so that's twing up that fund balance uh at the end of the year transferring those um uh ex excess funds to permanent Capital project okay on the next page um we have a summary of the um revenue and expenditures um by the particular financial statement category type um on the left is the revenue and you can see taxes uh while it's going up each of the three years uh one thing I'll point out at the end is your tax rate declined in those three years so that's a reflection the growth in the city um over that same time period and then most of the other Revenue categories were pretty consistent year-over-year in that three-year period uh on the right are the expenditures by the largest categories that we have um and uh a mix of trending up and down over over each of the years but generally uh pretty close to the prior two years can you speak to what the big increase in other um expenditures was in 2021 what that up [Music] um oh it was probably in one of more of the detailed reports yeah in the in the um in the audit itself I'll have to look a little closer and can I get back to you on that yes just curious oh it it's transfers yeah but the transfers show up in that other C oh okay interesting okay okay all right the U next group of funds that we all uh have presented are the special Revenue funds um now we do have a deficit uh reported here in all of the funds added together of $116,000 the park and ride Transit is the one carrying the largest deficit at 142 and that's just carrying expenses ahead of uh funds that will be received to offset that deficit so again there's a plan to eliminate that so um we don't see that as a concern okay the capital project fund balances uh are next and these are set aside for projects um we have a total fund balance at the end of the year of uh just about $4 million um the largest is in park development you can see we have 2.4 million or I'm sorry two million uh I always get these columns backwards um 2 million at the end of 2021 and we are carrying a deficit in the Jonathan Carver Parkway improvements of 201,000 but that will be fixed with Bond proceeds or not fixed but Bond proceeds will be allocated to offset uh that deficit in the U in the next year so and six Street reconstruction also is a deficit and that's the same situation okay on page 10 um The Debt Service uh funds of the city um we have about $14 million of bonds outstanding uh in all of The Debt Service funds this doesn't include the Enterprise fund debt um and we do have one fund with a small deficit that 2019 Geo tax increment and that will be made whole as as greater tax increment comes in over the next year or two so again we don't see that as a concern if you look at all the other cash and asset balances you can see that they're positive and uh that indicates they're accumulating sufficient resources for that Bond repayment okay Enterprise funds on page 11 uh this graph is really uh intended to give you a indication of the sources and uses of funds it's uh driven from the cash flow statement um in the financial statements and uh what we try to represent here is uh how are we paying for the the expenditure expenses and Debt Service so on the right the the gray and the yellow bar are the expenses and on uh the left are the the operating revenue and the uh connection fees and you can see in the water fund we generated enough operating Revenue to cover the bond Debt Service and the operating expenses and then also had uh significant amount of connection fees during the year and again with the large amount of bonds that you issued recently in the water fund those will help uh make for future payments okay the cash balances um so on the previous page we had the operations now we have the ending cash balances and um you can see that trending up significantly uh the yellow bar indicates how much is still unspent Bond proceeds so we issued 10 11 million in bonds there's still about five million in cash from those bonds uh yet to pay um and a large increase really driven by connection fees I think it was about a million six uh this past year in connection fees that really helped drive up the cash balance um and then sewer fund uh uh again good results but uh uh little less than the water fund you can see that the operating uh receipts uh covered operating expenses plus some of the debt service and then we did have connection fees that um that drove the cash balance ahead of uh the expenses and on the next page we'll see kind of the same thing with the cash balances we still have some unspent Bond proceeds U about $500,000 of unspent bond proceeds and then a a good cash balance um that's just over a million5 uh at the end of the year um so like I mentioned with the the water accumulating a decent cash balance to provide for future uh Debt Service payments and then storm water on page 15 um here the cost of of the the system if you look at uh The Debt Service payments and the operating expenses um our connection fees and our our operating receipts uh were less than uh those amounts operating receipts were sufficient to cover the operating expenses um but connection fees were a lesser amount uh during the year but if you look on the next page uh page 16 we did Issue Bonds in that fund and you still see cash balance going up um the yellow again is the unspent bond proceeds and we did have a decrease in the um uh overall operating cash so that's down to about $500,000 uh which again the importance of doing the long-term planning um I saw in your work session you're talking about those things uh it's a really important process to look at this cash balance and look at the future payments that you have out there and I know that while we've been involved in the last several years in doing that and it just helps adjust uh rates and the charges that you have and making sure that's sufficient to cover um expenses okay on page 17 this gives you an indication if you add everything up in the city uh how much cash is outstanding at the end of the year um we increase significantly but most our six and a half million of that is unspent Bond proceeds or at least six and a half million of that um otherwise you're relatively consistent from the amount outstanding for the general fund The Debt Service and the capital projects so so um consistency over that period of time and most the or the additional increase is really Enterprise fund related okay uh the next part uh of our report are some of the key uh performance indicators these are common kpis that would be looked at at a bond rating agency or to compare yourself to other other communities um you can see that like I mentioned before with the taxes from 2019 to 2021 you have a decrease in the tax rate of about five percentage points and again with the growth of the city that's helped Drive the a favorable decrease in in tax rate and you can see that you're below uh an average of cities in Carver County and Below what it's termed class four cities the state auditor gives a classification based on the population of the city so that's positive uh taxes per capita is pretty close to what the other comparables are your $611 per person at the end of uh 2021 and you can see by the trends there I would expect that the comparables would be right at about where you are okay from the debt uh perspective um with the growth of the city over the last few years your debt issuance is higher than uh comparable communities and with the uh the Water bonds that you issued in the last year those were a large dollar amount so that's really the reason for the spike in uh uh the debt per capita um again the importance of doing long-term plans and looking out uh is really the answer to when you see trends like this you want to know that um you have those future resources to offset that okay um another uh performance indicator related to debt is the percent of your total or percent of Debt Service payments to your total operating expenses um again I think this reflects the growth of the city you have a higher percent of your expenses uh related to Debt Service payments um you can see that that's that's quite a bit higher than the cities in caror county and class four cities and I think reflects investment okay um on the current expenditure side now looking at what it costs to run the city we have a per capita calculation here and you can see that you're uh current expenditures per capita are about $490 um and you can see that's that down um over any of the three previous years presented and less than the comparable communities can you remind me is class four cities just contingent on population yeah okay yeah I think it's a 2500 to 10,000 or right about that level okay so that's a lot of the financial highlights I think you saw a lot of good stuff from U uh fund balance position um cash reserves um general fund balance or general fund performance all all those kind of things from an audit perspective um city did a nice job being prepared for the audit uh we got in and out of here in a reasonable amount of time so yeah thumbs up to Kathy and we're on that so um it we always enjoy working with uh with staff here they're very responsive and give us the answers to all the questions and uh we get uh out of your hair as fast as we can so uh thank you for the opportunity to go through this I can answer any questions that anybody might have any questions for Steve nothing further no I have something um if I believe we go back to page 11 so we were looking at the water fund and so in this one we looked really good with our operating costs and debt payments as compared to what we were bringing in but if we go to 15 which 15 um then we didn't make it there with our operating cost and debt payments what what's going on between those two to have such a disparity between it's a good question the I think the most important thing first is that your operating receipts cover your operating expenses and those do so the Orange versus the yellow okay you're ahead and then um you know timing of connection or storm water access fees can vary from year to year so you have these U debt payments outstanding and one year you may not have that much uh access charges or storm water access fees and you're you're I wouldn't say banking but and the next year you should be making that up so there's a timing difference that kind of happens with that and that's why the importance of having a um a cash Reserve is in place so you kind of cover that Gap and that's what when we look over a five or 10 year period we have confidence that the development or the what's identified as future storm water access fees is sufficient to cover those Debt Service payments okay okay anything else uh when we're looking at our debt per capita um do we feel like we're at a good number what was it at third the percentage 34.1% uh sorry page 21 y um when we're looking at our comparable cities and cities in Carver County we obviously we know we're putting in more infrastructure we're doing more right now because we're in that growth period but um it's 34 I mean are we starting to get teetering on an edge of maybe not being comfortable with as much debt Service as we're carrying or you think we're still good again it's like I think that um the importance of looking forward it's not good bad or otherwise you know it's it is sort of you're at that growth stage right now and like um if uh moody or standard and pores looks at they they look at this and this is one of the questions that they ask you know when you have this this amount allocated to Debt Service payments what's your plan to eventually bring it down like when you're fully developed if you take it out five or for 10 years i' bet that this goes down back into normal okay um so with what's been identified is future Revenue sources I don't see this as an issue okay good because I do obviously with our rating we want to be careful with that so if we're ever getting we might be putting ourselves in Jeopardy we don't want to look at having to shoot ourselves in the foot with worse interest rates yeah well from my experience too um you know when I've helped before on those Bond rating calls it's the storytelling that's most important you know that they they would ask a question and they would their analysts would flag something like this and when you can tell the story about where we're going and why we're doing it that usually mitigates any negative you know if you if you get to those rating meetings and you don't have an answer for it that checks a box on something else so the city's always done a good job of being able to expl so there's more than literally just what's on paper there are the considerations that's the thing with all this kpi is that it's not one thing that's good bad or otherwise it's so me to give you context and and to have these discussions that's why the question is great is that you know we can talk about what do we do to or how do we know where we're going with it okay all right thank you Glen anything from you no um um you mentioned it but I want to give it a little bit more air time um thank you so much to Kathy and to Lynn for your work I know that the audit is just an absolute bear and something that you um look forward to to every year because mostly the E look forward to it being over with so really well done it's a lot of work it's a heavy lift um and I appreciate your work so I don't think we have any other questions for you all right have a good evening really great to see you in person yes nice seeing you this year yeah I know glad to be here thank you all right thanks have good night Steve yep see you um all right we don't have any public he I think we need to to make a motion don't we to approve oh yes I'm sorry I I'll make a motion I'll make motion to approve the 2021 audit as presented I will second we have a motion by council member mcnight and a second by council member Mo any further discussion all those in favor say I I oppose same sign motion passes all right thank you thank you Joy Move Along um no public hearings can I get a motion to approve the consent agenda I'll make a motion to approve the consent agenda motion by council member Henry a second and a second by council member m tonight any further discussion all those in favor say I I oppose same sign motion passes all right moving right along to business items item number 8.1 the affordable housing connection fee waiver with the Carver County CDA Mr Davis yes thank you may okay good evening um so today we have a proposal in front of us by the Harver CDA Community agency uh to go through a connection view waiver request this is the first one that we were looking at after adopting that policy just maybe a couple months ago um present the to introduction excuse me Harry is your microphone on thank you it's for the people on no I appreciate that that's a rooky tens and tens of people watching right now awesome right okay so um just to give you some context so the development that uh is intended to go in is is Carver Oaks and Carver Place it's just south of the transit station South of elementary school next to neighborhood park um just a more closeup look at it here we go so Carver Oaks is a uh Senior residence it'll be about 43 units um at various uh affordability levels the Carver Place will actually be Workforce housing um and that'll be about 60 units and it's just behind this existing apartment complex along John Carver um to give you an idea as to the timeline that they're working on uh what they would like is some some sort of determination you know some sort of approval on the connection fee waiver which will help them when they're applying for mhfa funding uh which will be awarded in December of this year and then later in October of next year in 2023 they'll intend to uh start construction uh go through the development approval process before then um and then complete their Construction in December 2024 uh they intend to complete this entire project leasing everything out uh by I believe it was 2025 I think October 2025 but you can correct me if I'm wrong um The Proposal itself so when we're looking at Carver Place and Carver Oaks Carver Place has a lot of different units that are at various levels of affordability Harver Oaks is a little bit more focused on the uh way more affordable end of that Spectrum um but overall they are providing 103 units at various levels of affordability um the connection fees per unit uh at least in 2022 um for water it's almost nine grand and for SE it's almost a grand what that shakes out to when you're uh doing all the math which I'll explain a little bit later uh but the full connection fee amount if they weren't asking for some sort of waiver would be about a million 17 um the reduced connection fee amount if they could go past that cap would be about half a million um so in this particular case they can only per the policy get a um connection fee waiver for $250,000 uh so the CDA would be uh liable for the rest of that amount now because these fees are 2020 we do intend that um I believe at some point uh this summer I think to take another look at those connection fees and potentially update them so these are just numbers based on what's current and that'll probably change as we go through the process so I know you know kind of thrown a lot of numbers and a lot of details about the project itself at um at you guys but I just want to go through briefly the policy that was adopted just to kind of um revisit that you know when we're looking at housing stock uh as a part of the housing action plan um you know there is a demand for more affordable uh units um the tools that we laid out within the housing action plan include a reduction in sewer water connection fees uh if the applicant or the developer can demonstrate that these units are going to be affordable housing um the policy that was adopted includes uh quite a bit about making sure that the um the only applicable projects are Workforce or senior housing which this meets both of those uh that only applies to connection fees from the city um city council will review it which is what we're currently doing uh that affordability must be guaranteed for 20 years so you know way in 2045 which I can't fathom currently but way way in the future it's going to be affordable it will run out in 2045 um but that's that's kind of the idea um it is tiered based on the affordability of a project the maximum waiver is 250,000 um sorry it's just a little bit slow um to recap the median household income uh for Carver is about 114,000 115,000 so when we're looking at anything that's 80% that's that 91 almost 92,000 uh the 30 and 50% are a little bit closer to 50 and 30 so 57 for 50 and then 30 for uh 34 or uh for 30% um what this translates to is when we're looking at the amount that the developer has to pay for each of those different units based on their affordability um you know anything that's 80% the developer play pays 80% of the connection fees and they are W for 20% um and that goes down the line 50% is 50% and then uh 30% the developer pays 30% of that um and waves 70% of that so there no ability for the developer to just ask for you know a complete waiver of all the fees so what's in front of you today uh we uh at least from the staff perspective we feel like it complies with the uh connection fee waiver policy um we do recommend the approval of the fee waiver request by Carver County CDA um just as a small note it doesn't guarantee approval of the project so you can't use it to say well you gave us the waiver why can't you give us the project it's not a part of it they still have to go through development and make sure that it meets all of our codes um and as mentioned earlier the fees are subject to change so 2023 might be a little bit different with that I'm happy to take any questions questions I just had like one comment um I when you were showing the full amount I was concerned if how the wording was going to be or you know if they were going to ask for an exception but I see at the very end of the the resolution it's very clear that it aligns with what we put the cap at so yeah that's correct well written so thank you um so there's a they have a certain number of years and I'm sorry that I can't find it right now to make this project happen or they have to reapply can you remind me of how many years that is I can I can do that um council member mck so um the way that staff um has peed this up for the council is to provide the fee waiver um generally speaking these fees are due at the time of building permit application so um if they come in and ask for a building permit anytime before the end of 2024 um this will apply and the reason at least that we talked about that number was although it's anticipated that you know potentially they are in the ground next fall fall of 2023 um the mhfa funding that they're seeking that's pretty competitive um and projects don't always they're not always awarded that funding the first year I assume that that is going to be an indicator of whether they can even do the project if they get that money so we said well you know let's at least provide the council the option to give them um that extra year in case it takes that long um and if you know if they're not here for a building permit um within that time period Then they would have to come back and appy okay so in the new policies did we have one year in there that they had to use it did we have an end date uh not for this specific project but if anyone company a applies for this um so that they use it in a reasonable amount of time did we include that in that policy we did not there was no such um deadline in the policy so I think the council has the flexibility to do what you might think um is warranted in any any given situation okay um and you know this might seem to some people like we're kind of putting the cart before the horse wire they hear asking for fee waivers now and they're not maybe even going to be in the ground for a year um it's my understanding it the way these affordable housing projects work are they need to get their financing figured out early before they come in for land use approvals and other things um and um when councils uh approve things like this and give an indication that you're going to provide some public form of of subsidies for these projects it gives them points through that application process so it can be really helpful so that's why we're doing it this early on so and I oh go ahead Brent when you're sorry rookie veteran mistake at some point I think it would be helpful to have Allison or somebody come up from the CDA disc because I think there's a lot of nuance that and context that Allison could provide related to the points and the scoring if Y and I'll have a couple more questions um for you as well but this one is a little bit more on the city policy side rather than on their side um because as I was reading through this uh knowing and thinking that you know happened to be the CDA that comes forth first I know projects take years and years and years so I'm I'm glad looking back that we did not have this you know you've got this one year to use it or whatever that number might be I do again this is a policy onite so if we do let's say we have multiple ones come in that might hit in 2024 now how do we do we have a mechanism for handling that so we're not stacking up on top of each other if we can't afford it that that's generally going to be discussed on a case-by Case basis based on projects you're never required to do this so just because you approve you know a CDA fee waiver today doesn't mean you have to approve approve every other application that comes in it's like any other form of Public Assistance so I think you know the the general approach and this is still being this is new for for Carver but staff will look at these applications determine if you know you can absorb that sort of an impact on your budget um when it comes to the fee wavers and you'll look at them all on that sort of individualized basis um so to answer your question um I don't think anybody's thought about what might happen if a number of applications come in but that said you're you're going to have plenty of discression to do what you'd like to do with those applications if that that does yep okay and just to kind of add on to Dave's comments I think we have a little bit more Runway there's a limited amount of parcels in the city that you can develop high density on um and so we're going to have just more time they wouldn't come in like a single family permit would so if we start to realize through annexation or through other forms of development that that would be likely then we would roach that conversation with the council and say you know how are you feeling about this program is it working for you we can review the financial impact Glen do you have a question no no question okay okay all right and Dave that's very helpful too that to that we have the leeway to say okay this is too big of an impact if we have five of them on the dock that are coming in at once so that's great um Alison as long as you're here I have a question for you um so we have some of the examples included for your resident services and um do you for the senior living do you supply any type of Transportation um van service or anything that's actually with the the buildings well good evening mayor and council members Alison strike I'm the deputy director with the carber County CDA um so regarding Transportation one of the things um that the CDA is doing you know when you talk about points Minnesota housing the RFP is super competitive and so one of the the areas that is new to Minnesota housing in 2021 is Equitable development um where you can meet with stakeholder groups and so on the senior side where we've been working with the Chanhassen senior commission um and on the general occupancy side we've been working with his house foundation um which is a nonprofit that works works a lot with people um experiencing housing instability and that's something we've heard both loud and clear from both sides is um not only help coordinating Transportation but in particular um as it relates to groceries and so we've been um having some discussions on what we can do with the tenant service coordinator which is a requirement on the senior side um we've learned that like Cub Food CB foods will deliver if you order for free if you order over like $50 so we've been talking about is there a way we can at that for multiple residents and then and yes so we are trying to work on transportation we don't have it figured out but it is something that we've heard for both sides of the building that we're working on okay uh my only other thing was actually on the the plan I know there's Community Gardens in the center of that have they has thought of where they're going to relocate are you going to still offer that as an amenity to your folks there it's something we want to keep between both buildings yes I just we've got to figure out with the architect exactly um where we can locate them okay okay uh I think that's all I have right Alison welcome you were another one of the faces that we haven't seen in person it's really good to see you nice to see you what you usually say um my questions are more um for the process is this the first time you guys are going in for those uh mhfa no so this is our second round we submitted so in 2020 we submitted four applications to Minnesota housing knowing we weren't going to get funded for all of them um but Carver Oaks and Carver Place both were submitted in 2020 um so I will say I'm as you're all probably very well aware Trails Edge South in Mia is the project we got funded for um that's slated to open on November 1st right now and one of the things that did help us get funded in that project was their water and sewer trunk F wavers um so um as Dave mentioned that is helpful for us not only because we need to know our total development cost but we will get points from Minnesota housing for having those waivers um and a couple other things um here as Harry was talking just to Quick clarify um so the affordability on this project you can get extra points for going to 40 years so we will take those extra points and go to 40 years because obviously the CDA our mission is to keep them affordable long term so 40 years to us really you know it doesn't matter because we're going to keep them affordable after that 40 years um and just not that it really matters but the lease up would probably be three months so it'll be quick so we're we're excited we're hoping um there are no other projects in Carver County going forward this year to Minnesota housing um and Minnesota housing has recently started looking at other developments within communities and you actually like lose points if a if something's been developed recently but carbo Crossings is past that threshold so that because it's been more than five years that doesn't hurt us so that's that's good as well do your chances increase because this is the second time you're submitting no it's it is it's all about making the points and so every developer gets creative and tries to figure out how to how we can snatch every point that we can so potentially with a fee waiver this is a stronger application it waso yes yep because we get points both um under other there's two categories with the fee way where we get points for other contributions is one and I don't remember the the other one but um and then additionally uh Carver County awarded us a million dollars to to Carver Oaks and a million dollars to car place of arpa money so that helps as well on other contributions standpoint having that extra money to go into this project what's ARA the American Rescue plan act okay thanks right you look like you might have a question yeah I did I'm very interested in the points thing um in addition to you know what you have in front of us today and things like um the groceries and um the cap agency food shelves smartling Transit Southwest Prime are there other things that you could foresee see the city partnering with or areas that you might come to us that kind of helps with the points there I don't I I don't think so uh because we I mean we vetted this project like back in January we started scoring it so I don't foresee there being anything just from a point standpoint besides the waiver program that we would at this point because the applications due July 15th I think our processing agent would have probably told me if there was something else I should be asking this would the big one for us great if there are any other questions I would entertain a motion I'll make a motion to approve resolution 12822 a resolution approving a connection fee waiver application for Carver County Community Development agency we have a motion by council member mock I'll second and a second by council member SAR any further discussion all those in favor say I I oppose same sign motion passes thank you thank you we'll keep you posted please do please do thanks Alison um all right moving along to 8.2 the brook viiew final plat Mr Davis there right so in front of us today we have the final plat for workview um so just as an overview I'll do my presentation the developer will have a chance to uh to speak and then there'll be some discussion and then hopefully you know to um in terms of the s project details I know that you all are pretty familiar with it but just for everyone that at home or is here that is unfamiliar with it uh the project is Project is located south of The Meadows neighborhood Meadows development and it's sort of bordered to uh the west south and east by a bunch of different Bluffs that kind of in of the site um overall there are about 22 Lots about three out Lots uh out lot a no you're fine lot a is mostly encumbered by Bluffs there will also be that trail um down to Broadway out Lot B is going to be mostly storm water and there are a few Bluffs as soon as you get to the nor Eastern side of it and out outlot c will be a private Street owned and maintained by the HOA also provide access to that trail that'll snake its way through um you know in terms of this planning process staff has reviewed it all the necessary agencies and departments have reviewed it um it's been reviewed against the comprehensive plan it's been reviewed against the statutes engineering so at this point we're pretty confident in in what we're showing you at least from the re code standpoint where we're at now is you know that's kind of more of the technical side of it but now we're at the public side of it I'm sorry I don't know why there we go you're more self-conscious about it we get it when it'll catch up um but now you know we've got through the concept phase we going through P PL we're now at final so we're now getting to the point where okay this is to look like this is what we're approving good call I'm sorry thank you I I hope I talk loud enough for things to pick up um but now we're at final PL so this is the final stage of this development process the public side of it at least when we're looking at kind of the role that's in front of you all you know just to reiterate and for those that are listening um you know your job right now is just to review the recommendation that's from Planning Commission uh to review it um you know in terms of the development agreement uh and to and to to approve that um but then you know approving the final plot there was also another condition in there about when the resoning went through for this particular property through the plary plat phase of this um that there is a summary publication of that ordinance because it was uh required that it would be published at the time of final plat so there's a little bit of nuance there but um nothing nothing too much in terms of the final plot you know again um proposed by manly development um not the home builder as the home builder will actually be wone homes um with Jim Winkles uh the engineering has been completed by sitech and as I st before this would be 22 Lots um as well as a trail connection to Broadway um the original plan was 24 so uh this has been reduced and it was reduced during the preliminary plant phase for this particular property and it'll eventually change the comp plan does show this area as low density single family residential at about 3 to five units per acre um that's accepting a lot of things like Bluffs or Wetlands or various other different things so basically what it all comes down to is that the site is developable um The Bluffs are not a terrible issue for this particular site but they are working through all that um and it will be developed as a single family it's about three to four units per acre for this particular development um in terms of the site access and and streets there were some concerns initially about the fact that this is kind of a dead end however there are a lot of different examples not just nearby but also other developments where you can have dead ends with you know quite a few homes on the end of them and have it still meet fire code um and then at the same time the streets are are are built in order to withstand you know everything from fire trucks to you know your current daily traffic so from that standpoint both from fire and Engineering there are no concerns with what's being proposed um the thing about this particular development so so mulbery Lane will be ride of way and so that terminates in a culdesac uh culdesac itself is about 96 ft wide um Brookview core will be as I stated before a private Street that's owned and maintained by the HOA this is the benefit of going through that resoning process in order to have a planned residential development and to allow some flexibility there because as a result what we have is um some additional screening which I'll get into a little bit later on outlot C in between the existing Meadows developed and Brook View so when we're looking at the bluff the requirements from the bluff ordinance say that there needs to be some sort of conservation easement and that's protect the fact that you know there are trees that are maintaining the top of this Bluff that are crucial to W off against erosion and a lot of other different things excuse me um it just it's worth it to know that there aren't any variances that are required as a result of this development it's been the case throughout the entire developments process um when we're looking at the map which will'll come up in a second but the yellow line that's on there is the tier 2 setback so the tier 2 setback is is a little bit more lenient you can have things like a lawn uh but you wouldn't be able to put a whole lot else there it just kind of reclaims some of that area for use by the property owner um tier one which is that blue line gets a bit more restrictive can't do a whole lot behind that line if there are any trees you have to let them be um and then that green line is actually the top edge of that of that bluff so absolutely nothing gets past there in terms of uh protections so when we're talking about Bluffs uh there's a lot of things that SEF does that the DNR has done in terms of sort of educating people telling them about the Bluffs why they're important um so we do a lot of home buyer education at least on that end of it um there is some signage that will be there in order to show that there is a conservation easement there um for surveys you know when I bought my house with my wife there was a title search and so we figured out were there any easements on the property the same thing will apply not just to homeowners that are building their house on this you know on these properties but anyone in the future that buys it um we review doing bu building permits so whether it's a new house or it's an addition like a deck we will make sure that nothing is encroaching within that conservation ement and you know if anyone does anything within a conservation eement we usually hear about it too um especially while we're doing inspections or we're doing maintenance work utility work so you know we'll probably find out about it eventually so for examples of other successful developments that have some sort of you know significant Bluff feature to it there are a number of them um you know I'm not going to go through the list but this is something that we've successfully done elsewhere in Carver it's not a huge issue but we will continue to maintain those Bluff protections to get into park dedication and the and the trails really briefly so park dedication we're looking at about uh $4,070 is yeah $470 per unit so overall 22 units we're looking at almost uh 90 grand um the thing about this Trail uh it has changed just maybe a little bit since you last saw it uh but it will need to be field fit it is coming off of that Brookview Court um and there will be a public uh pedestrian access easement all the way from that public rideway along mbery all the way to this Trail and encompassing the whole Trail U but we just need to work with the developer to figure out where exactly that trail goes um and how it best fits within the topography um just to reiterate the trails are allowed in Bluffs and that's by city ordinance so it's not a not a new thing unique to this development um when we're looking into the larger system of trails within this particular area of Carver it does link up very nicely with um any of the trails that are running nearby um it does provide a little bit more of a a a well connected and accessible uh sort of network of of trails across this part of Harver so it will it will provide uh a bit more not just to the new residents of berkview but also to those that are existing um and and sort of living nearby for tree preservation um just to kind of briefly show you once it once it changes but the plan has uh this sort of area that's been red hatched physically what that means is that those all of those trees that are within that area are going to be impacted um but the nice thing about that is really um the the number of trees are at about 50% in terms of significant um circumference or or actually no its diameter around those trees so there really isn't a huge issue in terms of the number of trees that are being impacted which amounts about 6% of the total trees that were inventoried on this site so it's not a huge issue it is important to note that I mean construction does impact trees that will impact those neighbors that are adjacent um but overall in terms of the overall impact of losing those trees it's not super significant for landscape as as I mentioned earlier um the uh planned residential development or the PRD process allows a little bit of variation that the developer is taking advantage of um to highlight two particular areas one of them is B View Court so if you're looking at the top there uh there's another image that'll pop up in just a second but it shows you a little bit more of an enlarged look at what that's going to be and there'll be a BM there that will be uh a bunch of new plants that are going to be planted there some trees and as a result it's going to provide a really effective barrier between those existing uh properties um within Meadows and those that are now going to be along brooki Court the second location is um the access route into the storm water detention area on the east side and the uh landscape that is being uh added along that particular area um you know this is a more closer view of that uh but it shows that the developer is is trying to make these um this new development a little bit more compatible with the adjacent neighbors and and sort of taking into account a lot of their concerns and their desires um just to wrap up so um don't steal too much of of Dave's Thunder but um in terms of the developers agreement it's uh you know just to reiterate you know it is a document that's signed by both City and the developer it's something that we can hold hold them to so if they get halfway through putting in the road and it looks like a I don't know like a like a dirt track out there we'll be able to finish it up because they give us a letter of credit that's 125% of the improvements that they're that they're proposing so you know no matter what happens we're covered as part of this developers agreement they can't start without that da is there anything that you wanted to add um as Council um in terms of the development agreement we did include a copy of it in the packet um it's kind of a new process for the council I know that and we've talked over the last few months about you know what these agreements look like um certainly if you have any questions let me know it is a new form for the city um based on forms that I have um and colleagues of mine have successfully used in a number of other developing communities um it's not that the other form was bad it was in my opinion this one is just more user friendly and so I think over time the council and staff will get used to it um but it as uh Mr Davis alluded to it's got all the um sort of the typical things you'd like to see out a development agreement um it binds a developer to building all the necessary public infrastructure as well as all the private infrastructure that is necessary you know to serve these new homes and provides a Financial Security in the event that there's any kind of a default the city can kind of jump in and clean up the site or you know if it wants to go even further than that and and create some uh infrastructure um and then it also incorporates a private road agreement which is important from my standpoint because the city wants to make sure that those homes along that private road that East West Road have good access forever um and that's important not only for those residents um but also for the city in case we need um you know emergency vehicles or other things to go down those roads so um if there were to be any sort of a an issue with the HOA maintaining that private road the city would retain under the agreement the right um but not the obligation but the right to go do work um fix the road if it really came to that and then assess those homeowners for the cost of it because it's not a cost that the city should have to have to bear so um that's kind of the overview of the development agreement I'm certainly happy to answer questions if the council has any uh but that document has been um fine-tuned over the course of the last few weeks that we've worked um with Mr Manley and his attorney on some of the terms and um just kind of finalize everything before the packet went out last week there's been a few minor tweaks to it but it's really just rearranging things nothing substantive since it went into your packet um and so it's the approval that that I'm asking for as it relates to development agreement agement this evening is um a motion I think it's in number three of the staff report uh authorizing the execution of that agreement um subject to any changes that non-substantive changes of course that would be approved and required by the City attorney just so we can finalize everything and and button it up before it gets totally out the door so um again that's just an overview and I'm happy to answer questions if you have any right okay um I really do like the fact that the developers agreement now is a table of contents I can't tell you how many times I've lost myself one of those um so in terms of what's in front of you all tonight so so really um the recommendation and and motion that we have for you is that both staff and the plan commission recommend approval of the final plot Berk final plot um as David mentioned we're also work in approval of the developers agreement for Brookview um subject to any changes and then the approval of that summary publication for the rezoning which was conditioned on this final pla going through being approved um so with that I'm happy to take any questions if we could just have uh Mr Manley come up I know he's shared some information on selecting a builder with the Planning Commission that I think the city council be interested in hearing about more about the homes before we get into maybe the questions sure come on up welcome good evening um my name is Kurt Manley the developer uh we interviewed and spoke to several developers and we ended up um picking a smaller custom home builder that um we looked at some of his homes it's Jim Winkles with wakon homes builds beautiful homes and I know he's already walked Lots out there with you know um some customers and you know they've obviously just Fallen in love with uh the viewers off the back and I think it's going to be a very successful project and I want to thank everybody I know I probably get more emails from Dave and Harry and and my family but just recently hopefully that comes to an end there but they' they've been awesome to work with everybody's been really awesome to work with so I really don't have anything else to add I mean they've covered it very well but if you have any questions for me or I Engineer showed up and so should ask him a few questions just so he can earn his money but I'm I'm open for questions if you okay uh we'll have you sit there and we'll just start going through our process who wants to start when start down there I have a question um and it's probably I'll start with you Mr Davis um two sections of the procket talks about sidewalks we talking about Trail connectivity will there be a sidewalk on both um melbury drive and the private road remember this time Council uh yes that's correct thank you thanks for asking a question um I want to make a couple comments developers agree developers agreement um I do like um item 21 and I'm not sure what section um but it's on page 12 of the developer agreement about the signage on the bluff regulations thank you for including that that was really important that we make sure that potential home buyers are really well educated on what those lots are all about and all of the details about that so appreciate that section um I'm trying to read exhibit D on the trail easement part portion of it and I just want to make sure I have the gist of this down that the trail that is going to go from Rook viw Court between the houses and then down the bluff um connecting to the other Trail that's going to be all granted as an easement to the city right so the city will be responsible for M after it's built maintaining it and it in perpetuity right so well yes but um the city's actually going to be deed out lot a yeah that entire outlot oh that whole outlot okay so the city is going to own the vast majority of that trail already um okay yes and one I mentioned before that there's been a few minor tweaks to this stuff in the last couple days um and that really consists of rearranging the de uh development agreement we're removing the trail easement okay instrument itself and building that pedestrian easement into to the private road agreement because private road is um is with an out LW C and that's going to have the sidewalk um and what we wanted to make sure uh happens is that pedestrians have the ability to connect from that trail right into that private road um and use the sidewalk so it's really meant for um the ability to get from from Outlaw a which has a long kind of a skinny little portion that goes up to the private road out to the public RightWay on melbury Lane okay um so that's one thing that's changed a little bit there um there is that pedestrian access made available okay so then the city will own that pedestrian access just the um Outlaw everything in Outlaw a the city will own okay um the paved surfaces within Outlaw C yes will all be an HOA own okay portion of the development that has to be maintained in perpetuity by the H okay yeah thank you for the clarity that's what I needed okay that's all I have CHR um Harry you you said uh that there would be some homeowner education uh regarding the Bluffs and the setbacks and everything who's going to be doing the homeowner education um yeah I I I um worked with uh Mr Manley's team too on on creating a a declaration that will be recorded uh against all the properties at the time the plats recorded and those are the properties that include any of the tier one buffer area so I think uh Mr Davis alluded to um a conservation easement at one point that's not what we're recording we're recording a declaration against these Parcels to make sure that it's of record um and I just want to bring up also a requirement of the development agreement it's it may be buried in there and I can't find it now but there's also provision that requires U Mr Manley's team to to make efforts to make sure all prospective home buyers are made aware of that so not only will it be of record and so it's going to be in the documents that they look at when they when their title company comes and shows them hey this is what's there um it's also a city ordinance so they can't violate it and if we find out they're violating we can enforce it that way and then I think Mr Manley's team's also going to do um what they can at least um that's the expectation to make sure that they understand that there's Bluff there um there's some buffers and protected areas that are um in existence because of that city ordinance and and we just want to make sure you know you can't you know you can't build a deck over that area and that kind of a thing so um it's kind of a belt suspenders approach to it there's multiple angles at at um for this but you know he knows brand yeah the bottom line is there's plenty of ways for these prospective home buyers to to know about this and um that's really the goal because we can enforce the code against them whether they knew about it or not but you know what we want is some transparency and we want them to be aware of this stuff when they buy a house okay and then you said that there were you going to elaborate on that just a tiny bit if I may um we have spoken with the builder as well to make it make all of the potential buyers aware of the the bluff ordinances and and the importance of the signs and not going beyond the signs and um so we will enforce it on our end as well okay um and then there was some terminology as far as consequences if there was violations are those consequences spelled out and are they Financial are they I mean what are the consequences for whom prospective home buyers or for the developer um depending on who would be doing the violations I'm assuming yeah well if the developer violates any of the city ordinances or laws that aren't you know things that aren't um allowed we would have the ability to call them on a default on the development agreement hold building permits pretty significant consequences that I promise you Mr Manley's team's not going to want to go anywhere near um and if it's a home buyer we have all the tools in our in our code enforcement I mean it's misdemeanor offenses it's you can go get a civil injunction you can get a temporary restraining order to prevent someone from putting up a building um and if need be if someone puts up a building and you find out about it later you can require them to take it down that's a drastic step but it has happened in cities if you really wanted to do that so there's plenty of of mechanisms to make sure that doesn't happen those are my questions I would like to add that the Planning Commission did pass it on a foral vote unanimous thank you um let's see I think this looks good I like you know to what Joy said I like the signage about the bluff ordinance um Mr M assume that these houses are going to be designed with their proximity to the bluff in mind so not a second story slider that just begs to have a deck added to it um when they're right on the the bluff line correct correct and and I've met with a builder numerous times there's a there's a believe two lots that are you know the building pad goes right up to the bluff line Y and those are the ones that we have you know where he's going to be designing a deck that's actually like incorporated as part of the house instead of protruding beyond the house so he he's well we okay um I like um you know the four-way stop I think is going to be that's going to be added to mberry and Green Ash I think will um be really good news for the Neighbors back there dealt with um recently with some speeding concerns um I think that there's just a lot of stuff in here and I've been very impressed with your team being very receptive to the feedback that you received not only from us up here but also from the community everything from um reducing the number of lats which I have never seen done before so um thank you for working with us we feel the same way about your team great thanks com go ahead if you're finished okay so I just wanted to comment um this isn't a question this is you know we've been going through this process for quite a while now and then we've have had some um discussions with the the neighbors next door and um you know some information at the meeting that that was brought out and back and forth and I just want to say you know I had a lot of questions when this first came through and I feel like they have been answered and addressed and I really um feel that the due diligence on all sides of this project has been taken care of um and I feel very settled with this after um everything uh that we looked at and this it wasn't gone through lightly lightly by any of us and I just want to say thanks to everyone you know in this room for getting those questions answered making sure that we're on the right track um and getting things um all in line and I I know that for when new when new developments come in that land that was previously there was a farm it was a field it was a woods and that happens in every new development that we've had come into Carver so as much as it pains a development is also not unique to any specific development where we wouldn't have developments here that's just what it looks like so um again um as the process of going through all this I feel really confident in the due diligence that has been done so thank you to everyone for that something else to say okay right if we are done commenting yes go ahead BR just something something you shared CT with the Planning Commission I want to make sure the council is aware of the anticipated price point for the homes can you share that with the council yeah I think it's going be that that 750 range you know give or take a little bit but they're they're definitely I mean I know I I've I've had some of the customers call me because you know we're the development of record they didn't they the Builder didn't want to put a sign up you're the name that's on the well so there there's a fine line he wanted to premarket but he didn't want to assume your vote out of out of respect to the council you know he didn't want to put a sign up there and start advertising before we actually had it so he has not put a sign up there yet um but so people call me and when I when I speak with them they you know they say well we love the product that's around there but we want something a little more unique a little more you know kind of like the next level up there so yeah that's that's kind of been the price point that people have really been um seeking out that's great we don't have many opportunities for custom homes and I don't know whether you guys have ever walked around that bluff line there but oh my gosh the views the views are just yep pretty amazing to me Parcels it is um all right motion uh to adopt resolution hi oppose same sign motion passes I'll make a motion to adopt resolution 122 D 12622 authorizing summary publication of ordinance 02-2020 which reson the book View Property I will second got a motion by Mayor Johnson and a second by council member mock any further discussion all those in favor say I I oppose same sign motion passes I'll make a motion to approve and authorize execution of the development agreement for Brook viiew subject to any changes deemed necessary by the City attorney got a motion by council member mock I'll second that I'll second by council member Henry any further discussion all those in favor say I I I oppose same sign motion passes welcome thank you very much a sign all right we'll make you proud thank you thank you um all right up next we have 8.3 the Ironwood Park Improv project viid award Mr Schmid good evening mayor and Council so tonight we have before us uh uh three contracts for consideration um the project has been bid we have a general site contract to prepare the site uh do the grading work the parking lot uh utility work so that's contract number one before us contract number two is for the park shelter itself so that structure um there'll be a a contractor that'll be constructing that and then number three is the skate park um structure itself so that is contract three of three this is something that's been in the works um for quite a while now I think this began maybe about a year ago um this has gone through a series of concept uh plan phase uh Council work sessions we've engaged the commity throughout the process and uh given all that the council's input obviously um this is the project that's before us it includes um a new parking lot um I should I should back up there there's about three acres that the city had had acquired as a result of the Timber Creek development uh first edition of that development so that's where the primary uh bulk of these improvements are going to be happening um in an out lot that was deeded to the city um there is a little bit of work that's also occurring within the Carver Elementary School uh site itself so um in the in the the new area it'll have a parking lot skate park um picnic shelter some casual seating uh lawn games full-size basketball court uh Trail connectivity throughout the park system um then the Outdoor Classroom is within that existing school area as I mentioned so um that's kind of the project in a nutshell uh as far as project schedule goes U we've had some Communications with the general site contractor Urban companies uh uniquely they're actually doing the the site work at the school expansion right now so a contractor that's already in town which is a good thing they'll be right down the road um so that helps out a bunch uh they're looking forward to getting started out there uh Jonathan and uh Mr Anderson have been working with uh both the skate park and the park shelter working through those contracts which you see in your packet so those those contracts are also in final form uh with respect to the bid itself for the site work uh we received three bids the low bid was from G Urban companies of St Paul Minnesota in the amount of 1, 32,7 se350 so this was about uh 6% over our Engineers estimate of $975,000 so about $58,000 over um all things considered in this market um I was pretty happy with the results that came in you know given all the stuff we were talking about today with inflation and such with with some of the specialty work involved with this site it was really anybody's guess what kind of a number we were going to get yet so um all in all I'm pretty happy with where the numbers came in for that one other thing I'm also happy about is throughout this process working with the park shelter uh contractor and the skate park they they've held their prices so that's something that's um obviously very nice and also something I wouldn't have expected so they've been they've been able to do that for us which is a good thing as well so um with respect to the financing and funding of the project uh the previous estimate when we were before you in April uh when you approved the plans in specs is $1.88 million uh you'll see a summary of the recommended post bid budget uh which was included in your packet which is in the amount of 1.92 million with a Delta of about $42,000 or about 2% so um again given where things are at it is more than than what we were projecting but on the same token I think it's you know given the market today that's the number that we got here in May of 2022 and in order to do the scope of the project as proposed that's what it's going to cost so um all in all uh staff would recommend moving forward if the council so chooses with this scope and awarding the three contracts as I had outlined in the memo so at at this point I'll entertain any questions Mr Nelson's here who's a landscape architect he can answer any of the technical questions on the landscape components um the the other two contracts he'd be happy to discuss those and obviously Mr Anderson as well so any questions right um I'm going to just kick it off with the question as far as Park construction it's been a while since we did Ironwood Park phase one we assume that for the most part the park won't be necessarily ready or kind of grown in the day the contractors leave like the skate park would be ready but like the field area is it going to be open right away or does it need time to rest like the fields that we rested yeah so the the way it's outlined right now is we have a substantial completion date uh this fall see it was um November 18th of 2022 we are based on the the material leg times and all that stuff that's going on right now we're thinking that in order for the shelter to get put up it's going to be right up towards the end of the year so we're thinking there's for sure going to be some restoration work to happen in 23 um I think we get a lot of it restored but I know there was for sure going to be some touch-up work so we'll have to make a call at that time whether or not we feel comfortable opening it up in totality or maybe having to keep some of the amenities closed for a little bit next Springs but yeah um how much was that two 2.2% more than the original bid 2.2 6% two the the site um cont contractor component of it itself came in 6% higher okay but overall total project we're about 2.2% over what we had thought Brent do we have any plans other than where we can find that 2.2% on the pack yeah I'll defer to to Lyn so we have a couple different funding sources that we can use um for the 42,000 we have um unallocated fund balance from the audit that um Steve was talking about earlier that you can choose to use that was uh 300,000 and 50 350,000 um you can utilize that we also have special fund balance um that special Capital fund balance that you can always try to use um for that amount I wouldn't suggest doing an in fund loan it's just kind of clunky to do that that amount of a in fund loan balance but those would be my two biggest suggestions that um I would recommend doing for the 44,000 deficit also you have a 5% construction contingency built in there um the chances of you using the full 77,000 on that project may or may not happen um so that's kind of all parks or we can take it out of the engineering fees right think that answers my question thank you I have a quick question on the skate park is sourcewell the contractor that we were seeing the diagrams for originally and so sourcewell is the is the purchasing oh the you want descri I I don't have a question on that just wondering if like saw the if what we saw in the presentation is also who we would be awarding the contract yes that is correct yeah and yeah I apologize Jonathan and Dave work through all the contract stuff with um with those two so that's why I called them so yeah and I if you have any other specific questions I'm happy to answer them council members here but um like Erin said the um spawn Ranch is the company that we've been working um with from the onset of this process and um somebody we've worked with in the past in other communities um and so they've developed all the the plans and as part of that Cooperative purchase agreement um they developed those plans kind of pro bono on the front end um in anticipation of getting the um Construction contract on the back end so great thank you Jo I don't have any questions looks good to me um I've got to be honest I have some real heartburn on um budget creep on this one and I would like to propose removing the shelter um because I think you know I I look at this and this was something that was budgeted originally the long-term financial plan is $1.5 million um and we are significantly above that um so that's what I'm proposing and that's how it I missed the word you said you said you want to remove okay yep I want to clarify so just to clarify what your recommendation is it is it to remove it now forever is it to build it later when we think we can afford it what is your proposal it's for tonight to remove it from the plan I think we could eventually or Council can take another look at it when there's a more healthy fund balance in the the park dedication fee if that's a prudent decision however you know if this was a project in the the Johnson born Camp Family household and our budget was let's say $15,000 because we don't work in numbers that are $1.5 million um you know if it was if it came up to $220,000 we wouldn't be doing it that's a 25% increase we're talking 2.2 and it's within their contingency budgets that's sorry to interrupt mayor yeah so that's just where I'm feeling that's where I'm at right now and that's I'll be voting this evening so um i' just like to express my opinion because you know we met April 4th to talk over the plan specifications at that time we knew that the budget was going to go up from 1.5 to 1.86 part of that was due to material costs bringing the budget up which inflation right we've been talking about that we also agreed to add fatures right we expanded that shelter we expanded the parking lot we added security lighting those sorts of things we agreed on plan specification so I kind of feel like um we've already made the decision on this plan specification and we already committed to going over that $1.5 million budget um I you know I concur um with Mr Schmidt that it's it's incredible that these costs are not increasing dramatically from what we that 1.86 um and things are not going to get cheaper to build in the future um and I suggest that we stick with the current specification um excuse me um I will um comment also then um in rebuttal to Mayor Johnson's um request uh I am fine with the plan as it is presented uh yes it is above what we had but when we're looking at we've we've just been talking about inflation and inflation is everywhere supply chain issues are everywhere um shipping is higher I but even outside of that this park we have really tweaked I feel like I've looked we've looked at this thing for like a million times uh but we've tweaked it and tweaked it and we have decided to add it we have decided to make it this Premier area and to pull something out now when we have everything mobilized and already up in that area to then start over with that have to pay mobilization fees to get depending on what that might be and then looking at it a year from now to come back in and do more con or two years or three years whatever might be and do more Construction in an area where we could have just had it done all at one time um and normally don't like going over on anything because I am a penny Watcher but on this one I feel really confident in the plans that we have hashed over and hashed over and again there was a re we had talked about it for the shelter to expand it even to be able to even create more of a gathering space which in turn we expanded the parking lot because we wanted to make sure we had enough parking for these amenities that we're adding so I am still uh comfortable keeping the park shelter in and going forward where we're at I'm of the same belief um where I want to keep the park shelter okay I just wanted to share with you guys you all have been here for all of the previous votes and you'll remember that I wasn't in favor of expanding the shelter you'll remember that I lost out on a a vote too for the lighting as well so this isn't the first time you're hearing this I agree that this is further down the road but I'm sharing that same budget than that I'm experiencing and for that reason I will not be voting for The Shelter so um do we have any more discussion then I would entertain a motion I'll make a motion to award a contract to G Urban Companies Incorporated in the amount of 1, 32773 for the Ironwood Park Improvement project got a motion by council member Mack I'll second that and a second by council member Henry uh and any further discussion all those in favor say I I oppose same sign motion passes I'll make a motion authorizing the execution of the Cooperative purchase contract through the Minnesota Cooperative purchase Venture for the park shelter we have a motion by council member mcnight I'll second that and a second by council member Henry any further discussion all those in favor say I I opposed nay uh do we need a roll call vote I'll do it okay council member Henry I council member Mack I council member s i council member mcnight I Mary Johnson nay um all right motion passes five uh four 41 um I'll make a motion authorizing execution of the Cooperative purchase contract with sourcewell Cooperative purchasing for the skate park we have a motion by council member s I'll second a competitive process a second by Henry um any further discussion all those in favor say I I oppose same sign motion passes all right we're getting ourselves a park thank you thank you thank you um parking and traffic ordinance Mr Anderson thank you mayor and Council again uh so let me just bu my my up so um as you all know um the staff and more recently the Council of been involved in amending chapter 46 to the city code it relates to traffic in vehicles and this was all prompted by some changes that needed to be made to the Third Street Provisions that are in the code that were just outdated and no longer um uh useful frankly and as part of the process um different depart department heads had an opportunity to review chapter 46 and make recommendations that includes law enforcement fire Public Works engineering um and everybody else frankly that works with the city and so which is a good thing it's a good thing I'm not saying that uh Lyn are your changes in here good well luckily there was no Finance related in there too many at least a couple maybe about fines but um this was all before Lynn was here so we didn't involve her no um but anyway uh overall the uh changes that are presented reflect the much of the discussion that the council had at a workshop um I think it was the end of uh or the middle of May and uh so a few changes were made since the ordinance was presented that evening in in draft form um and I I don't want to list uh there's roughly 11 substantive changes that are in the memo that was in your packet tonight and I know we talked about most if not all of those at the last uh Workshop when we discussed this but um overall I think staff is pretty pleased with where the or ended up um one thing that I know was discussed at the last meeting none of those changes were Incorporated because I think the um goal from council member Mach was just to talk to law enforcement about snowmobile speeds um and on public streets I know that um Brent had a discussion with um law enforcement about what speeds are and what what they're enforced at um and I'm not sure if there was anything reported back about whether there's issues with snowmobile speeds on public streets but I don't believe that that's the case Okay um and so at this time um in terms of speeds nothing's being proposed in the current ordinance to be changed in in that regard um of course uh we're all happy to answer any questions if Council has any questions and um there are two recommended actions in the packet materials the first is to approve the ordinance if you are satisfied with the end result and the second would be to um approve resolution uh 12722 that would authorize summary publication so that uh staff doesn't have to publish the entire I think seven or eight page ordinance just saves on costs so I'll stand for questions or further discussion um I just had a couple questions and I'm gonna go first um that's okay um let's see in section 46-29 which is on page one of the ordinance page two of the packet um there's still a couple mentions of railroad signal railroad sign or signals in that paragraph of uh a Prohibition it's the page number one so okay thank you um can we remove those since we removed all the railroad mentions um so that's an interesting provision what it's really saying is that people aren't authorized to place signs up that might look you know be an imitation of a sign or resemble a sign that might be suggest there's a railroad crossing um so I don't I don't think disregard that makes sense but we did take out the other railroad um Provisions that we talked about so um okay so in that same vein well we're speaking of um unauthorized signs at the very top of the next page page two so it would be um and you know I don't think it necessarily relates to anywhere in here but um could we add language for authorized speed bumps um in this day and age where you can get anything off of Amazon we've had some conversations and I've heard chatter of what if I just got a speed bump and threw it out there so can we prohibit that as well absolutely especially on city streets you're the road authority so you can definitely prohibit that um I don't think I've seen anything in your code about that so the council wants to do something like that or if that's an issue I'm fine with that I'm fine I would itability for the homeowner as well um and then the only other thing that I had in here is um let's see on page two of the ordinance it is section 46-51 subsection 15 parking of trailers and campers um we talk about trailers and campers but can we talk about street parking of boats as well andit that in that same category of trailers campers and boats yeah typically and maybe this isn't the case but I would assume that if a boat is parked on the street it's on the trailer um if that's not the case always then um I think we can include that to make it crystal clear you can't put boats out there either but I mean at least as I'm reading this now um there is a provision I know what's in here let me make sure it's in here okay yeah unhitched trailers for example cannot be parked on any City street for more than 24 consecutive hours and that's in section 46-3 um so that's an existing provision we clarified the one day to 24 hours just to make it easier to enforce okay got it um so if if that addresses your concern um it does I was honestly I was looking for the word vot in here but you're right if there's a boat not on a trailer on a city a bigger issue yeah or a so thank you as long as that's covered and we're we're good with that I'm with that so thank you courney I have something in that same section is okay and I'm actually done so go ahead oh okay um so when we're looking at the period of 24 hours um that that short time still gives me a little bit of heartburn because I think of 48 hours is a weekend you have someone come over for a weekend or you know we did construction on our house and we had a trailer out in the street while we were unloading things for more than 24 hours so I I just have a problem with uh putting 24 hours if and if we're not going to necessarily enforce it I don't know that we're going to run out at 24 hours and say Here's your ticket I think it seems a little unreasonable in my mind that we should have such a short time frame on it 48 hours to me would seem a little bit more reasonable um and giving people even you know family and friends coming over with a with whatever it might be their camper and being there for the weekend which is the a 48 hour weekend so um I think when we were talking about that we said that generally we didn't think that your neighbors will complain until it's been a couple of days so then I think it makes enforcement easier to be like oh that's still out there and it's 24 hours later does that make sense yep I remember talking about that for definitely remember talking about that but for me then that's not it's almost not in keeping with the intent of the ordinance because we're we're writing this ordinance as you know to be followed and then to say well your neighbors aren't going to complain for 3 days hopefully four days or a week but I mean that's kind of little hopes and dreams for me to you know you don't you can't rely on that with your neighbors or without your neighbors so so are you suggesting that we take anywhere where it says 24 consecutive hours and change it to 48 consecutive hours I I would I would yes ask for 48 hours rather than 24 one thing I recall and I could be wrong but I think one of the things we talked about is nothing in here prohibits Campers or RVs from you know being parked in a driveway for that long and maybe driveways aren't some of them might not be long enough to accommodate that sort of thing so maybe it's more common um you know in communities where driveways are just designed to be shorter and campers might not fit on them so of course if somebody wants to park in your driveway for as long as they want that might be a possibility um but there are a lot of areas in town that don't have driveways that they're are going to be conducive to having that part out in the driveway without hanging out into the road which then would violate another section of this so I I would be more comfortable with having 48 Hours as just being kind of the common sense of life of a Saturday Sunday stop over by some a friend in a in your RV or camper I'm comfortable 48 hours I'm okay with 48 hours I'm just glad we're cleaning up this ordinance thank you for buting everything on the front end because there's so much good stuff that we're fixing so 48 hours I'm good with we're fine with that thank you thank you everyone for listening um under that let's see we're in the same place so um under 20 number 20 which is going to be on page three the word here just it was a little bit confusing to me so I want to make sure that I have what we're saying right because this is about closing the street down for 4 hours or closing it down four hours before to do a curb to curb clean up of snow and then says so no personal shall Park any vehicle nor leave any vehicle which was parked at the time of posting for a period of more than 2 hours thereafter in any block of any street so posted during the time the said signs are posted that hurts my brain a lot like so we saying that once the signs are posted they have two hours to get out or saying they What's Happening Here well I'll have to read it yeah and it'll take us I mean this is existing language so we're not we're not creating anything new here um I I know Chad wants to comment on that provision or if it's even been utilized by the city but um I mean if you want I can certainly read through it again because it's been a while since I've looked at it and then gave me an answer yeah I don't have a problem with the intent of this of getting it marked off and posted and Cars getting out of the way I just don't think that it's clear enough for anyone to read it to really say you know because most people don't sit and read ordinances all day long right so it might be a little bit confusing maybe we can just clean up that language a little bit to make it a little more clear um sorry give me one second well you're doing that just to confirm we are going to communicate with the residents downtown specifically who are affected by the changes in the STS yes but if if there's something specific you want no communicated let me know and we can make sure that we're hitting that yeah I just you know the Third Street folks where there's a substantial significant change I think that it's really important that those folks are communicated to I think everybody downtown it's probably just a good reminder although there aren't real super significant um changes and then I think it's a newset here's how I read that okay so it it looks like Chad's team would have to post a sign at least 4 hours before they want to go in and do their snow removal and then that sentence about two hours says if your car is there at the time they post sign which is supposed to be four hours ahead of time they have two hours to remove it so it sort of leaves a two-hour buffer on the back end um in the event that somebody doesn't remove it um but requires them to get it out of there within two hours so I think it to me it makes a little bit of sense and I assume there was some thought put into that when it was drafted years ago um and I don't know maybe I'm not articulating that well but I think that's the intent here is to say you know we're going to put a sign up at noon saying that you know you can't park here because we're going to do Street removal or snow removal at 4 o'clock four hours later technically then you have two hours to remove your car if it's there at the time that sign gets put up um but they're not going to go out and remove snow until 4S o00 so really in theory there's a two like I said a two-hour window where um you know they could be ticketed or towed I mean that would allow them to get towed or ticketed again before then they actually have to go and do the work so I think the intent is to create not only that two-hour buffer but also provide City staff and law enforcement the ability to go and remove cars in that second to our window so if I see a sign that says Stow removal 300 p.m. cars must be removed whatever it is right and my go out and my car is towed at 1 p.m. I might be a little confused as to why that would happen they wouldn't have a Time on them it would say no parking it would say no parking because you know the city's going to be it's not going to say anything other than no parking seasonal no parking I assume if we do this and again I'm not sure if this has been utilized but uh just considering like so like speed bumps to hour change and then I think at best or at worst we could clean up the language that section 20 just to make sure the intent we've spent so much time on this ordinance I'd hate to think like some other group of folks in this room 15 years and now from now are wondering what that section really means because I don't think we know really so let's take it back let's make those changes let's give the council a clean copy at their next meeting if that's okay with the counil that would be great we can write that section 20 so that my seventh grade nephew can understand it my concern my concern though is that we don't get it adopted before it snows again um I mean this is Minnesota July is the only little bit more credit no I think I think that's a good plan we could certainly make the changes via motion but there's no rush it's yeah I would rather back so do we need to make a motion to table it we've got direction for now I don't know if there's more Direction coming but I'm making I wasn't Sor go ahead that's okay um so when we're looking down in section 10 um on page eight so we took out the accelerator in the fine um because it used to be after 16 days or 30 days so does it just stay $50 what happens I'm I'm fine with that but what happens if they don't pay what's so it's snowbound vehicle parking violations so it's we raised it to $50 and then we took the accelerators out for it non payment yeah this is usually what would happen if you don't pay um Petty misdemeanor even traffic violations is that the state can revoke your um your license I me or it goes to collection I mean it it gets pursued through the court system these are all handled through the criminal justice system and district courts um I don't do prosecution so I don't know exactly the mechanics of all of that but generally speaking U that's the way that um you know payable citations work especially in the traffic context because otherwise nobody would pay their parking ticket if there was no ramification for it so usually it's um pretty significant um you know consequences like potentially you're losing your license or that kind of thing okay thank you okay all right nothing from GL I'm good okay table all right um so we will table that until an upcoming meeting do you need a motion to table that then oh I'm sorry that's okay I was still looking at that's okay just when I was talking over you Goa perfect um okay then moving on to Communications Mr mer thank you Mar and Council I do have a pretty big list that this was from my update for the work session so um I wanted to just te up a few items for you to consider so um and I asked Aon Schmidt to help me out on this but the condition so the Sixth Street uh project we're still working on and uh we've been voling some communication drafts back and forth to send out to residents on updated schedule it um it looks like the retaining wall work is going going to be done first um just based on pipe availability and so one of the things I wanted to get some feedback from the Council on or have a conversation about is related to the pavement condition which is obviously very bad um and so understanding that the pavement might not be touched toward the end of July wanting to kind of think about options related to keeping that pavement or Milling it off first I I was kind of sharing with there in an anticipation of this I early in my time here in Carver we were just getting ready to reconstruct Fourth Street in the Fourth Street bridge and Fourth Street was in pretty similar shape to Sixth Street at the time and at the time we threw down some black top to fill potholes and I got chewed out pretty good from a resident for spending the money to fill those potholes prior to the road being ripped up and so that sticks with me and so um I know there's been some um communic ations via social media and conversations Etc about how bad Sixth Street is and so I just wanted to kind of get some feedback on you know and we have Erin and Chad here of what you'd like our strategy to be if you want those poels filled in the interim um if you want to consider Milling it off and just having it be gravel which at this point might be frankly a smoother surface there's pros and cons to that which eron can and Chad can speak to better on that because you'd obviously have to maintain the gravel in a certain way as well so um with that I'm going to defer to Erin and Chad on their expertise and let the council have that discussion yeah just to to add to that as Brent mentioned it's um materials are driving schedule right now so pipe and manle structures is what's driving the the Recon schedule for the project um they have said it's very hard to predict obviously so he said the schedule could move up a couple weeks potentially for the the main reconstruction effort so you're still looking at Mid July give or take um if we were to direct uh BCM construction to reclaim the road right away um I'm sure they'd probably ask for some more money to maintain that for a few weeks um and I wouldn't recommend us maintaining it once once they have the site and it's their site at that point so that's a that would be a potential liability issue so um I think there's there's cost ramifications either way you go with it obviously as Brent said throwing some cold patch in those potholes cost money too but it's it's a decision that the council has to to make so so um sorry I'm gonna just um if this surprises anyone in this room um let me know but I don't want to spend any more money on this than we have to so I do not want to put cold patch down to tear it up in like we're talking the number of weeks that I can count on my left hand here um you know Sixth Street is a main thorough Fair through our community but it's not the only Street to get downtown or to get out of downtown it's not even you know it's the only Street to get to Glenn's house but beyond that you can get to so many through the woods you can get to so many other fun places in our community without taking six streets so that's a choice and I say that as somebody who got an email from somebody who claims that they had some significant repair work done to their car based off of driving on Sixth Street so um you know I think I would prefer to put rough road signs up or to just completely shut down the road before we put any more money into this so I would be for shutting down the road but can we put a sign out about when the construction is expected to begin so that people because I've heard from people who are like oh the Sixth Street is terrible I'm like well you know we're reconstructing it this year and they have no idea right which I mean I realized Council or Council meetings are thrilling and we have a huge tens of tens audience but um maybe just getting that out there so people are like oh it is coming okay it's coming it's coming we know it's coming right you know that's fair but we've talked about it on social media we've talked about it in the newsletter as recently as the newsletter that came in the mailbox on Friday you know I I don't think we haven't you know if you don't read we're put I support a signage just any communication there are a fair amount of people who don't engage social media right and that's what the newsletter is for and some that don't read the newsletter and also I think some T of T some that can be some that are in social media can be very vocal and our residents so they're not getting the newsletter they're not but just then that way it's for regardless of where you live if you're traveling that road it's rough be done yeah yeah coming soon I also support not spending a scent yeah agree put a sign up rough road your direction rough road or the like construction Comm yeah I think we'd probably put like uh we'd figure out a date but constru Road close July July 15 for construction I think if we put rough rad they're going to say [Laughter] duh I'm for a sign if that makes people feel better yeah don't put a penny into it I mean they're guaranteed speed bumps it's great it slows people down um my concern is that there's people that drive down the wrong side of the road how can we stop that from happening um don't put any more money into but just put a sign up construction soon and call it a day I mean there's like Courtney said there's so many different other routes get downtown use them we could have Dave with one of those spinny Arrow Signs that says up ahead yes sure next iand but but in in seriousness on this one I mean I do want to make sure I don't know the total condition out there but I mean what we don't want to have happen is a motorcycle or something else to hit it and something awful to happen so um I mean I know that the construction project is imminent it's going to happen really really really soon and who knows how fast you can even get someone out there to do any of these makeshift um improvements in the meantime so um I think I think the discussion tonight is fine and the council's directing staff to put signage out there and other things that draw attention to it um but obviously what I wouldn't want to have happen is for something awful l you know happen and we know that the the Street's in terrible shape so I mean considering A's Point me what you we could ramp up to just Clos Sixth Street from lwood Parkway that's going to be closed long enough i' say we leave it open for now it's a few more weeks Glen have a lower speed limitu I think we're making this put the sign up in just it's a few weeks it you know generally cities have what's called um discretionary immunity when you're talking about these sorts of things you're talking about policy decisions and spending money and whether you want to do it or not usually cities have you know Road repair policies in place which provide support for that kind of discretion this sort of discussion also provides support for it so I mean I'm glad the city is talking about it thinking about it um and you know I think we'd have a pretty strong argument that that sort of immunity would apply I just would hate to have to even make that argument because you know then somebody would have gotten hurt or something terrible could happen so that's the only reason I raise it um but I I I don't think the discussion tonight is leading us down any path that isn't you know legally a good idea thank you Larry thank you I'm fine with closing it sooner rather than later but I think you know we'll have barricades up and just like on Jonathan Car Parkway last summer you'll still see folks have been down there so um I don't think that that's stop but I do it it's just a handful of weeks all right um moving on there was a and I the council's aware of this there was a we had a water pressure surge in our system I think it was last week um that Bolton and mink is kind of working on and so I'm just asked Erin to to share an update with the Council on how we're processing that information gathering it collecting it communicating Etc yeah so uh Chad and the public services staff Brenda F has been doing a really good job they've been feeling all the calls um recording what the issue has been um our team is reviewing um where where this where these things have occurred in the system um we have a multizone system in the city so it makes a big difference where you're at you know elevationally and all that stuff but we're just kind of gathering information at this point point and trying to determine what exactly would have caused that to happen so there's really nothing to report you in the past and we just want to prevent it or is it still ongoing so um there's the S the system is there's some sensitivities to it in the existing system and then obviously with some of the work that's been going on with the plant too we just want to we need to figure out exactly what what is happening and making sure that it won't happen again so okay has it happened more than once in the last like two month no okay no and we're making it right for whoever experien this yep for sure so we just need a little more time to look through things and gather all the facts so we'll report back when we know more and then uh we don't often bring uh code enforcement issues to the council but we have a a unique one that I've asked uh Dave Anderson to kind of update the console that's regarding 216 Carver Creek Place it's uh some unique circumstances that um and I know there's been some Community interest in the property in the past and currently and so just wanted to have Dave run through what's a maybe unique set of and complex set of circumstances with the property yes so I learned about this property a month or so ago and look through the file it's my understanding I don't know how familiar with council is with the the property but it's my understanding standing um the current owners bought the property in the early 2000s when that development was being built and um the owner wanted to be the general contractor and build his um his home by himself didn't get very far but um there were some rules in place at the time I think there's still in existence that required the structure to be up and fully weatherproofed and you know roof siding Windows all that stuff to be in um within a year of beginning construction so that's all been done um Construction stopped 2005 or sixish I don't have the exact dates in front of me but um it's my understanding that um nothing has happened since then so it's been over 15 years really of ongoing issues with you know the Gras skets long or Windows break and it's it's a vacant structure um we have concerns about its safety U whether it meets a definition of Hazard as building under um under State Statute and just given the fact that so much time has passed and you know naturally things deteriorate especially when nobody's there maintaining it um we uh want to get our building official in there to take a look at it and see if it's something that the city could potentially remedy and um take action on so um there was a request made to the property owner for an inspection that went um unanswered and ignored so the next step is I'm going to work with Nick Jorgenson the building official on uh what's called an administrative search warrant um it would allow him to go into the property and take a look um he's got some some serious concerns because I don't think the basement was even you know finished with anything so it's just dirt down there I mean he's worried about U potential you know Vermin Roden snakes anything that could have come up through the ground and who knows what's in there I'm not saying that's in there but he's got significant concerns and we don't want um you know structures deteriorating like that in the city um and so uh hopefully if things go smoothly we get permission to inspect and that would be issued by uh District court judge and then um you know he would bring back any findings to the council depending on what what we see and what he sees if if we go out there so um that's kind of the the update at this point it's still going to require an application for that warrant and we'll see if we can get permission for it but that's the goal and that's as much as really the city can do at this point in time with that property because I know it's been an ongoing concern of neighbors and really not only a property maintenance issue but now it's kind of becoming a you know a structural Integrity issue and whether that building is safe and should be in the community is a question that I have so do you have any estimate on the timeline to get that warrant and get inspection completed it varies um Nick and I are planning to put that warrant together as soon as he's back from his vacation he's back later this week um and then before covid it was pretty streamlined I I uh would walk into district court buildings and a signing judge would look at a warrant application review it and sign it and you'd walk out the door with your warrant um most district courts now have gone to an E filing requirement because they just didn't want people coming and and going during that time so I think that's still what's happening um and then unfortunately it depends on when the judge looks at it we can't force them to look at it right away um but hopefully not more than a few weeks to to see what the decision will be and there's case law that supports the cities of and statutes that support our ability to get that permission it's just a matter of going through those steps because you you know Nick um you know may need to go out there with law enforcement and gain entry however he can um and I wouldn't want to do that or put him in you know harms way without a judge blessing it so I think we're moving that process along okay I think um if Nick is going out there um you said may have law enforcement with him I think I would feel more comfortable if he did have law enforcement with him even if he had a warrant to go in yeah we I mean we would recommend that and we talk to a deputy to go out there because um you know a deput may have tools as well to get him into a lock door that you know Nick probably doesn't have laying around City Hall um you know what we don't want to do is him to go bust a door now it would be you do it in the least intrusive and you know causes least amount of you know damage that kind of a thing so um that's that's the intent I mean we would have him I don't I don't get the sense that I'm concerned about Nick's safety because I don't think anybody lives in that home um you know in terms of what law enforcement May be able to help with but um but that said yes in all my warrants that I submit I always say you know the building official and one you know peace officer can go out and do it so yeah I yeah I just think that makes me feel a little bit safer especially if he entering your home on a warrant like that that there's at least an officer with so something to think for in the future um when this happens so I'm glad to see something is finally moving forward with that building agreed keep you thank you thank you uh another project that we just recently started working on we've uh kind of The Telltale sign of kind of a policy that might need an overhaul even though it's pretty recent is the number of questions and kind of um unique scenarios that you can't find within a policy we're kind of based on some feedback from Brenda and Vicky we're kind of find that finding that in our facilities rental policy and so we um no offense a but I think think the policy and the fee structure is a little over engineered you know we got this I would be with me but I you know and kind of we Dave and Vicky and Bren and I met today and I think there is a little bit of uh you know when you build a new facility you know there's a certain sense of protection and you don't really know what you know right and so I think we have a better idea and some feedback from the council I think there are some ways we can streamline it um hopefully maybe increase rentals um and so we're going to be working on that over the next several weeks and months and bring something back to you you're right I was giving him when I told you so look um a couple other things uh kind of by happen stance uh I noticed that on Metronet billing there's a lying on their billing that says um Carver I think it's Transportation tax and or Carver Transit tax and so I'm following I'm in the process of following up with Metronet and probably eventually Carver County I'm assuming that's related to Carver County but it's listed as Carver and so as you know Metron Net's presence is R ramping up in the city and um we want to get ahead of folks saying I thought you said no franchise fees what's this Carver tax so I think the solution is just having them at Carver County Transit yeah or whatever the language is but we just want to make sure that's clarified um I asked the Chad to be uh ready as you know we working on a plan to make some improvements to Olen Parker or repairs I is probably the the better piece Chad would you just mind Shar with the council where we're at and what you have planned in the short term to restore that Park sure with the with the heat of last summer and lack of precipitation um Olen Park basically a lot of the the grass died only the long roaded weeds survived so it basically became a huge dandelion patch um the biggest issue we found was that the lack of irrigation we had some uh Turf experts out and realized that that Park is pretty much all clay soil So In The Heat Of The Sun it bakes up gets very hard doesn't support grass so um we've worked with uh Brent on the irrigation agreement and over the course of the next probably three weeks we're going to do some tree replacement um Turf restoration and we'll have irrigation to the park so um it'll be ongoing probably a year or two event it'll be much much Greener with grass over the next three weeks is that gonna are we gonna have to continue to irrigate that park into perpetuity because of the soil yes we can we can do some um like annual maintenance on it over dressing so we can add some you know whatever we need um I think it was Pete Moss and some sand to the soils to kind of enrich it and keep it fluffed up and not baked solid like a like a rock in the sun okay and we're not going to be growing a straight Kentucky Bluegrass mix up there no it'll be mixed um I'm not sure what the says yeah than you uh then the last thing uh in preparing for the trail maintenance agreement with the county and kind of looking at the materials for the Minnesota River Bluffs Trail uh noticed that kind of a lot of the materials out there really uh don't um highlight that Carver is on that trail on our trail head and so I connected with Marty Walsh and he agreed and was really great in saying that they were going to work on updating their materials and so uh we're going to try to highlight Depot Park and that the whole trail head is a part of the River Bluffs Trail and that it runs through the downtown so uh be on the lookout for some updated materials uh probably toward the end of summer that's all I have thank you join uh yes as I um reported previously at our last Southwest Transit Commission meeting the commission recommended that uh staff start contract negotiation for the CEO position so this is to replace Len simit um and the candidate that we chose is Maria menad Diaz who's currently in Southwest Transit staff she is the chief Administration officer so they'll be moving forward to negotiate contract and then we'll then she'll be official um uh next uh they're starting their twin service this week um Southwest Transit also received their first um new electric vehicles uh for Prime service this is to help them expand their Prime service um I want to say they're bulos they were additionally going to get Teslas but they couldn't from supply chain perspective anywh who um and so from an expansion perspective the next place Prime is expanding is into the Indina territory so I think they've started advertising that already that's all I have um I just have one like a thank you to breton's team or just kind give credit to it was on our consent agenda about the um Trail maintenance agreement that we entered into the to during the winter keep our portion of the trail cleared so I know that's been asked for and it took and I think this should be good to communicate to Residents that we know who's going to do it it's us but it was amazing too to in the packet that was not just an easy exchange of emails was a seven page contract but um yeah and I I just think to that partnering and then aligning with our Trail connectivity so thank you for the efforts theree uh we have an HBC meeting next week and um other than that I have one other thing and that is the employees survey that I see that we've gotten the results from that so I'm very happy that that was finally done so I appreciate that I was looking in the email that you had sent to staff about uh going back with their teams and discussing the outcomes um was there anything given to them as how to facilitate that because we went from having an anonymous survey to then asking them to go over the responses which may or may not work especially if they wanted to remain anonymous about something they they thought of so yeah the the uh direction that I gave the team our leadership team or department heads was to act in terms of a facilitator so not um to kind of drill down and to like debate or like why do you think this way um but ask more in terms of what surprised you you know what are things that you think we could do that would make this you know number go up so if you know one of the areas and we'll be bringing this to the council in a work session format but one of the things I think at least in the full-time study full-time survey was uh related to you know not feeling like they're in the in the loop and so rather than saying well this is what we've prepared for you to resolve that we want to get ideas from them on like you know what types of information you know would be helpful what would be the best way to get it so it's it's an exercise in facilitating that conversation and not trying to find out who said what or how they feel but more proactive these are the results how do you feel about them what can we do to make this better recognizing that you know some are very easy as far as like facilitation and communication you know the ones that have you know budget numbers tied to them related to benefits or compensation they get a little bit harder okay I just wanted to make sure that there was some coaching there so that the people who took it as an anonymous survey didn't feel now uncomfortable in in way it was being approached with their yeah 100% that was I just talked to Chief trimbo about that uh this morning and that um you know he's going to meet with his officer group prior to and to coach them on you know we're not looking to like who's the one person that marked this it's this is more of a um we don't want to you know pick out what the solutions are for you and say like this is what we've prepared it's um what should we glean from this information what should we take away and what would be the best way to address it so I I hope it's more of a I'm expecting it and I have no doubt our team will be able to do it but a facilitative roll a a value added um because there's I mean the feedback is what we wanted the hard part you know I spoke to council member Henry about this about you know there's pros and cons to the anonymity and so there's not a productive way at least in my opinion to try to like get at who said what and so it's a kind of a Fool's errand just to go down that road of like where where are we at here who said this but I'd rather just take it in and then recognizing that they you know we have a smaller group so there's going to be swings I don't think we should be overconfident in any area that we maybe r or score really high in or get real low if we had an area where we're like well I wonder why that is but to kind of take it as a whole okay and then say okay how can we make some improvements in these areas okay yeah I think that team approach where they're just saying okay so we we see this as the whole that it is and so let's figure out what um what we can throw out there as like a solution so thanks I'm glad that that's been address because that was my one concern about the results um and how they were going to deal with uh them as staff so thank you you CL uh I had a Planning Commission meeting and we went over the um uh the development that we voted for tonight and that was about the extent of the Planning Commission it was a for for uh o vote um not too much else all right um the only update that I have is as I'm sure many of you know the legislative session ended without a bonding bill which is a bummer because because um we were in the bonding bill or a draft of it for $3.5 million for a um Grant from the DNR and um the weekend before the session ended representative Nash was really good about you know connecting me with the right folks and making sure we had the light right language in there and then we didn't have the we didn't get the budget money um additionally um what I have concerns about um and I'm trying to get to the bottom of the story is there was an article in the Star Tribune that was published last week on May 30th um and it talked about how because the state of Minnesota didn't come up with a bonding Bill and didn't finish their work that the federal money is now in Jeopardy so the $2.5 million that representative or Congressman Emer was such a good advocate for the city of Carver that got us might not see that money either so I have emails into representative Nash Senator Coleman and Congressman emmer um the only one of those three who has had somebody from their team respond to my email is Congressman emmer and they're trying to get to the bottom of it I'll have um Brent forward you the email if that's okay um that I sent as an example to those three that includes a link to the article if you guys are interested in reading it starer Bean has a pay wall so um maybe since I got through it I'll just copy and paste it and send it to you guys um if that's a concern or send it to Brent who can send it to everybody so um that would be Beyond disappointing if we didn't see service money there is hope that we could have a special session um I'm not hearing odds of it being much more than 6040 and maybe I've got that inverse um so anyways um if you run into anybody who Works in St Paul the capital let them know how much we'd like to see them come up with a deal Southwest Transit Express the same thing because it's also Transit funding it's it's in general infrastructure funding from the government which includes Transit as well as roads Bridges blah blah blah yep yeah water a lot of things all kinds of necessary all kinds of good things that we'd like to get but thank you Courtney for pushing so hard on us and we're GNA Miss thank you thank you um that's it for me with that I would uh I think we are done entertain a motion to adjourn make a motion to adjourn second motion by council member mcnight and a second by council member Henry all those in favor say I I same sign motion passes good evening