601 let's call the meeting to order um please stand and join me for the pledge pledge allegiance pledge allegiance to the flag of the United States of America to the Republic for which it stands one nation under God indivisible with liberty and justice for all all right um Mr mer can you do a roll call for attendance please sure uh council member Henry I think you're on mute I'm here council member m present council member s present council member M Knight May Johnson present thank you all right welcome everyone and thank you for tuning into tonight's meeting we value our residents and community members and even though our doors are temporarily closed during business hours to protect you all we want to make sure that everyone who wants to participate in our meetings and provide input can do so State statutes allow for the city to conduct meetings by telephone and the council recently took action to allow our city council and commission meetings to temporarily take place during this pandemic take place remotely during this pandemic emergency this meeting will be open to the public but precautions as set forth by the Centers for Disease Control the Minnesota Department of Health and caror County Public Health should be exercised alternatively participants can join this meeting and provide comments remotely via Zoom conferencing Services Zoom is a free service and can be accessed via the following on your mobile device you can download the Zoom app from the apple or from the uh app store or Google play or on desktop devices you log into zoom. us um if you want to call in just the audio you can dial 9925 I'm sorry 92925 6099 then you'll be prompted for a meeting ID number and that is 882 489 4598 so again the number that you dial is 92925 6099 and then the meeting ID number is 882 489 4598 for any us anyone joining us by phone only Please be aware of these important instructions we are broadcasting this meeting live you also need to watch the online broadcast if you would like to see any visuals that are presented during this meeting the link is under upcoming meetings on City ofc carver.com there could be up to a one minute delay from the zoom conference call to the online broadcast meaning the call could be up to one minute ahead of what you were seeing when you were watching online on the city's website please mute any external devices like TV music or computer speakers to avoid distractions when addressing the council all participants calling into the meeting will be muted until citizens comments are recognized you will be prompted by the mayor to speak at the appropriate time lines will temporarily be muted when the mayor calls for public comment we ask that anyone wishing to address the councel ask to be recognized be respectful wait for your turn to speak and don't speak over one another it's important that all council members and members of the public can be able to hear each other and the discussion so please speak loudly speak clearly and speak directly into your phone or microphone please listen carefully to the mayor's cues callers wishing to be recognized must speak up and get into the queue when prompted by the mayor callers will still need to provide their names and addresses for the record finally different from our usual process all actions of city council will be taken by a roll call vote and each will repeat their name for the record this is a new process for us all and we thank you for your patience and constructive feedback as we work through this unprecedented situation we are working hard to ensure your voice is heard and while while maintaining everyone's safety great um so with that we are on to agenda item three approving the agenda can I get a motion to approve the agenda please I'll make a motion to approve the agenda L Henry I'll second CHR right we have a motion by council member Henry and a second by council member mock any further discussion all those in favor say I'm sorry Mr Mar can you do a roll call vote please council member Henry CL Henry I excuse me council member Mark hi Christy M CC member s hi Lori s ccil member mcnight hi Joy mcnight May Johnson I Courtney Johnson um motion passes thank you all right um on to community comment for anything that is not on tonight's agenda Mr Merck can you tell if there's anybody on the call it does not look like there's anybody on the zoom call no there's no one on the zoom call and no one reached out from the public prior right so we will move on to item um 5.1 Sheriff's Office reports so um I reached out to Sher cam after last week's meeting where um I made this statement um on um The Joy George Floyd situation um and trying to think of some ways that the city can respond to that um one of the comments when I posted on Facebook was something related to local policing and I had a few questions and just invited the sheriff into to address Council so Sheriff I believe you've kind of prepared a few things so I'll let you have added if that's okay thank you Madame mayor members of the council I appreciate the opportunity to come here and and speak uh about these things uh you know three weeks ago today uh George Floyd was uh died at the hands of some officers who had sworn an oath to Serve and Protect the citizens of Minneapolis which of course included Mr Floyd um since then we have engaged in a n national uh Nationwide conversation uh with uh people uh some some of whom are demanding police reform uh and uh some have uh you know totally different ideas related to uh defunding dism uh disbanding dismantling and reassembling and all of those things and you know what I really think that's about is about reestablishing trust I think that is what those sorts of comments relate to and you know trust is really the you know Stephen cvy would say trust is the glue that binds you know relationships and I think that is true whether you're talking about your relationships with your friends or your family uh the ones that you're closest to are likely the ones who you have the uh uh greatest amount of trust with and and I think that same concept holds true when you're talking about citizens and their government in this context we happen to be talking about policing and law enforcement but I think it goes to all of government services that it it has to be built on a foundation of trust um in fact if we look at the final report of the president's uh task force uh on 21st century policing which was published in the spring of 2015 the first pillar relates to uh building trust and legitimacy and and uh and that's just how critical it is it's number one so um I think that for the most part in Carver County we have a good trusting relationship with our citizenry and with our other elected officials um but what I can tell from the emails and the conversations and information that I have received since uh George Floyd's death is while we have the trust I don't think we have a real good understanding a CommunityWide understanding of how policing Works in Carver County why it works which steps we have taken to prevent the types of incidents that have happened in many major metrop metropolitan areas around the nation and so I'd like to talk a little bit about that today um with all of you as you know what I would suggest is likely just a a not just but it is a first step uh towards helping to build that understanding with our our citizens um couple of things uh that we've been doing we we have begun uh in 2018 we started some work on um Intercultural uh discussions and studies within the sheriff's office when I was elected and took office in 2019 um I had a a reading requirement for our management team um and it's a it was a book related to implicit biases and it was it's not a life-altering book but it is a suit to nuts uh gives you a broad stroke understanding of the concepts and drills into implicit bias and from that book each of my management team in order to receive the highest performance rating had to develop some some goals that they could Implement and push down in throughout the rest of the organization and the the idea here was that one size fits all Cookie Cutter coursework doesn't necessarily work as well as we would like it to so I had my management team build stuff that they thought would work for their own group um this week now is a continuation of that we're uh starting um my staff and I are going to a a course uh it's called the road to racial Justice and it's really about building systemic change uh from within the organization and and this is work that we had planned out um you know late last year early this year and so the timing is really perfect for us but the idea here is for the management team to basically build the foundational knowledge and ensure that we all have the same vocabulary and rough understanding of the types of things that we're seeing from that then it's my intention to host some critical uh Communications with the citizenry to kind of build an understanding about about what uh this I'm talking when I'm talking citizens here I'm talking mostly people of col to get a better understanding of how they're perceiving our policing which things do they believe need to be adjusted um and that the challenge will be making sure that we stay focused on what's happening in Carver County uh because of course that's where my span of control is I can't control what's happening in Atlanta for example so we really need to talk locally but I think it underscores that uh local government works well because you can send an email to your sheriff and your Sheriff will respond you can you will be on the guest list to come and speak and talk about those about your own personal experiences and your ideas and and we then uh as the elected leaders work with the city councils and we will make sure that our policies and practices are consistent with the things we learned in that conversation um my end goal in this for the organization is to uh first ensure that our policies are written uh such that they are reflective of our core values which I think they already are and also reflective of that conversation that we've had and I think we're probably going to be okay on the policy end of things we'll get to tweak some language but I think the Core Concepts are probably already pretty well covered it uh it's the training piece is the other part is now I have to build a training plan that is uh supportive of that policy and in send the employees out to um with that with a new or a better or a honed understanding of the policy so I would look for that work to begin here this fall I would anticipate it would be a a maybe three or four sessions uh each one building on the previous one and then the fourth session the idea would be to kind of connect all the dots and Stitch all those meetings together and and that would just be step one I mean this is a a process that will have to go on more than just this this one time but it it we have to start with getting an understanding first and and so that's where I'm open to land um during the course of this I did receive some questions from several citizens related to our use of force policies and and some suggested that we start by incorporating the concepts set forth in uh campaign zero which has a an offshoot hashtag of8 can't weight um to it and basically what it can't wait is is uh campaign zero let me back up a little bit campaign zero had done some analysis on major metropolitan cities and concluded that agencies that adopted and applied these eight particular policies had lower use of force incidents than metropolitan cities who did not have those policies and that's where the eight can't wait because the eight policies and uh basically those those policies are uh deescalation through verbalization they want your use of force policy to require you to attempt to uh verbalize instruct and try to deescalate and calm before using Force they want you to have a a use of force continuum or sometimes they'll call it a confrontational Continuum where it uh uh there's a bunch of different models that are out there some you call it a use of force ladder where you can go up and down the the use ladder with the first one being a very soft-handed approach and then the top rung being deadly force and everything in between um and so there you can go up and down that ladder to meet the circumstances uh we have one that is um more more linear in Focus but the premise is the same it's a riat you can turn it up you can turn it down and smattered throughout all of it is verbal dialogue because it's it's so important to be communicative with the person telling them what you want them to do telling them what you want them to stop doing and uh you know asking for for their compliance um uh there's the third policy is uh Banning Cho cods um they're incorrectly called Cho cods they're actually more of a a vascular neck restraint where we're not cutting off the airway we're cutting off blood flow to the brain slowing it not stopping it um uh require a warning before shooting and in this context they're talking about a verbal warning uh to the person before using Force but that's also consistent with all of the other and as I talked about our confrontational Continuum where we have verbalization intermixed throughout all of the levels within the confrontational Continuum and so to to verbalize prior to uh using deadly force is certainly consistent with our policies and our uh confrontational Continuum now of course sometimes it's not feasible um you know we've been very fortunate here in car County where we have had very few instances like this but in other cities uh where it has been a a straight up gunfight uh verbalizing you know what you might do or might not do uh becomes a little bit more complicated so uh restrict the policy should restrict shooting at moving vehicles um the policy should uh ask that the officers exhaust all other means before using deadly force um here again uh that's part of the the confrontational Continuum is that you want to use the least amount of force necessary to affect the arrest or gain control um and you want to try to use them when using them is realistically the lower levels of force I'm talking about you want to use them when it's realistically feasible when it could work uh and it does not expose the officer to unreasonable levels of danger right so um for example if the subject object is is armed with a knife we would not ask a a deputy to try to use a low-level escort hold which is an empty hand sort of control uh in that scenario right you were going to let it let them have some distance and and use a higher level of force to attain that uh duty to intervene um when uh peers see their peer group engaged in unlawful conduct uh they do have a duty to intervene here in the Sheriff's Office policies um I think the policy exists but I think we can uh enhance the language to um make it more clear what the intent of the policy is and uh and then the last thing the last the eighth one is uh comprehensive reporting and and um in our organization we have a policy that requires deputies to report any use of force beyond that of a routine escort hold and a routine escort hold is simply if I was to put one hand on your wrist and one on your elbow and just kind of walk with you to where we're going if you do anything more than that we have an expectation that you write a comprehensive report detailing all of the facts and circumstances so um that was a long way to get there but I think it's important to run through those eight policies and point out that um those are in fact good policies in fact they're such good policies we incorporated them into our policy manual quite some time ago and uh you know that's not true in every agency Across the Nation um in Minnesota the the Minnesota peace officer uh the post board um has pretty much all of those Concepts Loosely Incorporated in their model policies and then our policy happens to be a little bit more restrictive than um we will uh continue to evaluate our other policies kind of in this same realm in you know those T policies being impartial policing how we receive Citi receive and process citizen complaints we have mechanisms in place for receiving complaints and we have an impartial policing policy but through this uh Community uh discussion I'm hoping to uh shape the language in both of those a little bit uh better and then uh you know I and I just I want to point out also that I committed a long time ago to uh inuring that the citizens have a voice in in our policy decisions you know in 2019 I formed a citizen Advisory Board and uh I pulled them together a handful of times to talk about various policy decisions and to get their perspective and I think it's a fairly good Crosscut of our citizenry I have citizens from the West End citizens from the East End Men Women minorities um and uh just one of the things that I know would be of interest to many people here relates to bodyw warn cameras I know that is a very popular thing for people to and I think people think they just ought to all cops have them and that's not true and and so we've done some looking at them and uh we know that those cameras for our organization would be somewhere in the neighborhood of a quarter million dollars to buy the cameras the software the storage all of those pieces that that go along with that and when I talked it through with the citizen Advisory Board we got down to priorities they all agreed it's a great technology you should have them at some point but right now if you're going to spend A4 million we think you should spend it on this and uh and and frankly I agreed what we were talking about was mental health and our response to mental health and and how we do that and and that was just a higher priority in in 2019 for us so and going into 2020 because my remember my budget was set by Sheriff Jimson in 2018 and so I was allowed to make some adjustments to it but uh so when I was building the 2020 budget is when I was having this conversation with The Advisory Board uh there is support by the county attorney's office and by uh the County Administrator uh I suspect we would get support from the County Board to do that however uh you know I would also need support from all of our contract cities as well because the cost of those cameras are Personnel costs not flat cost it's a it's a per camera basis in terms of when you calculate uh the cost for the data storage and the data usage and the majority of our deputies are employed because of the Police contract um so that would take some conversation at all of the city uh levels to do that so um and anyways I I just I think that that the idea of this critical discussion with the citizens about our U the the race relations and racial Justice and implicit bias I think that is you know it's a Contin Val ation of my commitment to make sure that our citizenry has a seat at the table uh in these policy decisions and uh with that I would stand for any questions if if the council has it right well thank you first of all thanks for coming in I appreciate you know you you touched on it kind of early on in your presentation about how the sheriff will respond and I think it's important you know I pick up the phone you answer it you know if somebody sends you an email you respond to them I also appreciate you going specifically through those a can't wait and kind of drawing the parallels to what's being done because I think you're right um I understand our contract I understand our relationship but I won't profess to be an expert in your your business um and I think there's a lot more below the surface so I appreciate you coming in and taking the time to explain that so thank you um any questions from Council Glen Shak and no go ahead Joy um yeah I guess I appreciate uh going through the aid can't wait um and understanding what our um Community police force uh has for policies and where we maybe can make some improvements um I think these things are really on the tops of a lot of people's mind and as you mentioned earlier it's really important that we get a improved CommunityWide understanding of what policing is um is does the uh Harver County Sheriff's Office have plans to like communicate some of this stuff more broadly maybe over social Media or other means um just helped educate um the constituents on you know where we are at with some of these policies and top of Mind discussions yes we uh I do in fact uh before coming here today I Was preparing a PowerPoint presentation uh to take the show on the road as it were because it it's it's it's an important conversation to have and uh so I will be before uh ch Hassen city council um to talk specifically about our policies what they what they mean and you know what the specific Provisions are um I'll do this or roughly the same presentation for the County Board and then I would be happy to do that for any other city council who had an inclination and and wanted to to hear the information um I would estimate esate that that would take probably about 15 to 20 minutes and on Jason's Standard time that's about 40 minutes so when you're building your your budget uh time budget just know that you know I would be looking for about a half hour to to get through it and then we we' fi some questions okay excellent thank you any other questions Lori Christie no no all right um I think that's it thank you so much again really appreciate your time and you're spending 15 Jason Standard Time minutes with us tonight thank you I'm fin out thanks Jason thank all right um let's see moving on governmental fee analysis Victoria hot house I said that wrong that was just fine I was just fine good evening mayor city council uh city manager mayor can everyone hear me okay yeah okay all right so I'm gonna go ahead and share screen here um so tonight I was asked to present to you um three analysis that we completed for the city um not of heads can you see this PowerPoint presentation okay great um so my name is Vicki Hol house I'm a partner with our AEM Financial Solutions group and our group specifically focuses on City operations and provides um operational and Consulting Services cities um so we partnered with your team to work through three different studies um and I'm going to spend just a few minutes at the top of your agenda to walk through the results of those analysis with you um but just at a high level the first one was our governmental fee analysis and the goal of that analysis um the city has a really great system in place for determining um cost recovery on some of the different services that are offered um but the goal of that project was to come up with an ation system to also include indirect costs that should be accounted for when determining profitability or let's just say cost Rec recovery on Services um the second project that we completed was a Personnel allocation review and the goal with that project was to either confirm or make um recommendations about the city's existing um position allocations and how they break out by department and fund um and so I'll talk about that for just a a couple of minutes and then finally um to take a look at The Debt Service on the city hall facility and determine if an allocation was appropriate for attributing some of the cost of that debt service to the utility funds because um right now it's all being considered governmental debt and paid for with um with property taxes so the the first study that I'm going to talk about is the governmental fee analysis um so as I mentioned um the city does a really good job of determining what direct cost it has in performing certain city services for example um the cost of issuing a building permit um or the cost of providing a Park rental um typically when cities complete those cost studies to set their fees they take a look at salaries they take a look at operating expenses and you take a look at depreciation on um on equipment or structures that are specific to that City service that's been provided um what is not commonly done is to take a look at all of the Cities indirect cost and how they may be allocated to the cost of providing those services or spread um fairly and proportionately amongst all of the different services that is providing and so the goal of this project was to use a federal cost allocation system um that's accepted in different federal grants and and in different programs to really come up with that allocation system that the city could use so that way when cost recovery is being um analyzed and determined we have that mechanism then for allocating things like indirect depreciation so um city hall for example which serves so many different city services in function so the result of that is once you start to consider some of those other indirect costs really what you start to see is um the cost recovery is not as favorable as what we may have once thought when we were just considering those direct costs for the department so an example of that is within the building department we know that we have inspection fees that we can attach to that Revenue that we're bringing in um but we we maybe haven't always had a system for allocating some of those other administrative or other um Central Services to the cost of those different city programs that we're providing and so this just this chart just um illustrates for you at a very high level um what cost recovery looks like once you start to mix in those indirect cost into the equation and so this becomes really important when we report out um to different organizations like for example um we're working with the city right now to complete the 2019 um uh building report the annual report of revenues and expenditures related to building and development um and it's critically important that we include those indirect costs when we're coming up with that calculation and Reporting out on what the city's cost recovery looks like so I think I hit on the high points as far as what of what our major outcomes or um uh major outcomes of the project were but we provided a a system that the city can use for calculating those indirect costs and applying them to six Services um we provided an allocation rate based on the study that we did of um 2018 results that the city can apply going forward when they're both setting fees on an annual basis and or reporting out to other agencies on what um the city's profitability or or break even looks like on some of these services uh the next study that we completed for the city was um again to either affirm or provide recommendations on the city's position allocations by department and fund so we conducted a two-e Time study and we asked staff to record their time in 15minute increments over that period of 14 days and then we provided an analysis to City Management on how the actual time work compared to the city's budget assumptions um and we were excited to see that the time study really validated um the city's existing position allocation with some minor modifications that we suggested um and one of the biggest recommendations that we made um in doing this study is that really this is something the city is going to want to consider periodically reviewing internally just based on the seasonal nature of some of the positions um for example um snow plowing affects us at certain points of the year and not and not in others and so if you can if you conduct a Time study just based on a a short period of time it's important that you kind of confirm that throughout the year um periodically or over time um this is just a visual that kind of shows you how the time study results came through um versus what the U the budget allocations are in the city's um annual budget process um so again Fair uh fairly consistent overall with some minor modifications that the city can look at as you're going into your 2021 um budget planning season okay so then the the last component um of our study was to take a look at the city's existing um Debt Service allocation for City Hall um so presently there's no allocation of that debt serviceing going to the utility funds um so the goal of this project was to determine if there was a a matrix or a Nexus so to say for allocating a portion of that City Hall debt out to the utilities um so again we use the information from the time study to help drive that analysis and that conversation and really the reason for that is because the methodology is consistent um when we take a look at that indirect cost allocation plan and those federal guidelines our driver for doing those allocations is direct wages and so the basis for the allocations to the utility funds is consistent and it follows that same methodology um and so based on the analysis that we did we'd recommend that the city allocate 11% of that Debt Service payment to water 6.4% to se and 2.8% to water and so now I just wanted to open it up and see if you have any questions for me on the work that we did um for the process for incorporating that indirect cost allocation system into future weight setting any questions just wanted [Music] to sorry Brenton just trying to stop share here there we go mayor council I know some of the stuff isn't this really isn't kind of fancy type of work U but it's critical to have that to not having it and some questioning how we're charging fees and then scrambling to come up with a methodology for how we arrived so part of this is best practices um and there are there is margin of error you know it's it's a two we snapshot and so depending upon what staff was doing in that certain week um there some probably some discrepancies and kind of what it would look like over a total year period I've been working with Kathy and the department heads on adjusting some salary dist distribution as well as you'll see probably roughly about 75,000 of the The $375,000 Debt Service on City Hall be spread to the Enterprise funds in the 2021 budget any questions for grter Vicki Joy nding No I see chrisy ning no see n no from Glenn okay all right um I Brent you answered the one question that I had um during the presentation was about that City Hall Debt Service allocation and how that was going to affect things going forward so um thank you for anticipating that and uh Vicki thank you for your presentation appreciate it thank you for having me yep um all right um moving on the 2019 adjusted financial statements the audit uh Justin nson mdo go ahead Justin good evening em canar me correct yep good I'll do the same thing as Vicky everyone can see my screen correct yep all right well good well thanks for having me tonight mayor council I appreciate that the opportunity to present our 2019 audited financial statements I also just like to always start my presentation by thanking um the people that have helped us out the most so Kathy mostly and R to it agree to so thank you so much to both of them for all their hard work getting us to the end of the audit here so it was a little different process with remote this year so we definitely worked through it got her done so I'll just uh start and go through a quick introduction of what we're going to go over just going over the auditor's opinion I'm going to go over the general fund results and I'll go over the other governmental fund results as well as the Enterprise fund results and I will finish with the key performance indicators are just some charts that compare the city of Carver to um other cities under 10,000 population um and in in Carver County so in 2019 uh we did arrive at an unmodified clean audit opinion for the city so that is the the audit opinion the city is striving for so good thing there how we arrived at that opinion is we again did our audit remotely this year testing transactions around paying bills paying employees looking at uh what the the council's getting to make decisions and things of that nature so uh with that that's how we came at our opinion and we did have one finding that I will go over on the next slide we also tested a number of different things related to Minnesota legal compliance and Minnesota state statute so again the office of the state auditor does put guides on their website that we are required to test um and I'd just like to give a couple examples of those and and one is timely paying of bills and second example would be testing of contracts bidding um so with that I'll just flip to the next slide I'm just go over the one finding we had so we didn't have any findings related to Minnesota legal compliance the one finding we do have for 2019 again the existing finding the one that has been there in the past is the preparation of financial statements so again this sort a common outed finding for smaller cities or cities within Carver size uh just the risk to point out that we did draft the financial statement as the audit firm to note that they are the responsibility of this city so uh nothing new here again something that's been there in the past so overall just the one finding so so good there so and that's kind of reflected on the next slide as well we do like to just update anything that we had from last year that was removed so one of the findings that was removed from last year was an unauthorized investment it was part of those Osa or Minnesota state statutes they do require City Investments to have a certain rating and the one of the Investments did carry a rating under those client statutes so uh I guess the thing to point on here the city still does own that investment uh just in improveing its ratings with something to monitor in the future we'll get into the general fund results for 2019 and look at a chart comparing that the fund balance is a compares to the Future years's budget and fund balanced policy in the city so as we look at the chart here you know we have the big detail and then we have that chart on the bottom I think the thing to point out of overall is that the city has kept within that 50% unrestricted fund balance the past four years mainly due to a city policy to transfer any remaining funds funds over that 50% to to Future capital or special projects so um it's a 10% above the city's fund balance policy um and again it continues to to go up a little bit along with the city's budget so overall positive trend and a really clean chart there to show where the Ci's ADV this general fund uh for the past 5 years but for 2019 just looking at the general fund budget to actual um looking at how we got to our $1.3 million in fund balance in the general fund so uh as we look the the city did budget a balanced budget or a zero increase in the general fund so when we look at what actually happened in 2019 uh revenues did have a positive variance so close to $400,000 there uh again mainly related to some of those permit fees and some development related activity so as we look toward uh down to the bottom there uh some of the things that stuck out as things that other budget variances the one that sticks out mainly is the transfers out and again I already kind of touched on that a little bit this they did transfer out about $300,000 to its special projects fund for future Capital purchases and again overall fund balance did increase about $91,000 there so again overall positive staying within that fund balance policy and overall a good year when I consider a transfer 300,000 the future needs well a quick uh chart here just to show a three-year Trend in the general fund revenues and expenditures uh just to show it graphically any trends that would stick out I think the things that stick out to me again in 2019 uh the green bar there for permits as well as Public Safety expenditures kind of offsetting some of those things in the uh with building related activity as well as the big transfer in the green bar in 2019 as well for other there so those are kind of the things that stick out that again kind of already explained we switch gears and go into the city's other funds so we'll start with the special Revenue funds I won't go too long on this one the city does have four special Revenue funds uh the first three are committed for future use in the EA cemetery and community events uh the last is the park and ride Transit fund which is at a deficit which is what makes up this part of the graph here so again just something to be aware of no huge Varian is I think things are being tracked there there's plans in place for all those funds SL 10 is a little bit bigger the city does have a number of different Capital project funds and a lot of things going on with capital project related activities so um you know the major funds in 2019 did turn out to be the park development City Hall construction um Commerce Drive and 2019 Street Improvement project in the AL because of the expenditures that took place in those funds so um if you look at the overall total in the fund balance and the uh related to all the city's Capital project funds uh when it's all said done very consistent the 2018 so even with all those expenditures things kind of did end up fairly similar uh probably mainly due to some of the bond activity but if we kind of compare that to the Chart below we look at where those funds are made up we just see that um most of the funds are sitting either and restricted for future expenditures on some of those projects and assigned for future capital projects related to the the special project or a few other of the projects related there the last governmental chart here is just to look at the future Debt Service payments uh we just uh put together charts here to show graphically uh how many bonds the city does have in their governmental funds what the future interest payments are comparing uh the Total Bonds outstanding to the total assets and just showing again graphically what those payments are uh expected to be over the next 10 years so uh looking at that chart between somewhere in the 1.2 million to the $1.4 million range over the next 10 years the last thing I always point out is just to look at the future bonds and the future interest obviously less than the total assets currently uh the difference there will be made up with future tax revenues again I'll switch gears again and just go over the city's Enterprise funds and I'll start with the water fund so what we're looking at here is a water water fund cash flow from operation chart we're going to see this for the water the sewer and the storm we have as four bars we have the operating costs and debt payments and the green and gray we have the operating receipts and the connection fees as the purple bar so again ideally we'd probably want to look at the the blue and the purple EX the green and the gray so uh in 2019 you know with some big connection these uh the Water fund did experience uh some positive positive results there and did have those bars exceeding its 2019 debt payments and operating costs if we look at the next chart and look at the overall cash balance within the water fund um again it kind of equates really well to to where the cash balance ended up um and again this chart does show the the past four years looking at which is kind of about again a trend there we also include a minimum Target balance which um is outlined as the following news Deb service payment plus 6 months of operation so just a a suggested minimum there for what what a good Enterprise fund would have so again overall positive increased about a million dollars and a and above that Target balance we'll see the same to I I have a question on the water I think you kind of stated this but just to make sure I understood if you can go back one more slide um so when we have an increase of the purple and blue bars the incoming above our costs and payments that rolls over essentially in that fund that's what you're talking about on that next slide is sort of that fund level that we have to cover future operating costs and just kind of additional expenditures right yes I think the simple answer is yes I think one thing that I had I did not mention in these charts you don't see anything related to Capital related activity so when we think about connection fees those a lot of times do go for some of those debts and those Capital related payments so okay I think the main message would be that these charts and any balance related to the cash balance should be tied to the city's C plan going forward MCN as a followup if you think about the upcoming Debt Service for the Water Treatment [Music] Plant um the city's oneyear Debt Service and six months operating that Target balance is going to go up exponentially got it issuance and so uh this kind of this is what we were anticipating and frankly needing uh as it relates to our long-term plan and charting off connection keys to fund uh the Water Treatment got it okay thank you I'll skip back ahead and just go back to that sewer fund um so again we'll see the same chart here looking at those four bars so um looking at here I think just the blue and those the blue and the purple just a little bit short of those um green and gray bars so if we flip forward to the next turn I think you can see kind of how that works just looking at that a little bit um over the past four years the trend has been just kind of a little bit on the down Direction likely related to some Capital related purchases and things of that nature so again obviously just the main messages to to review and I know the city has with their rate studies and Analysis and things like that so I'm just making sure to tie those into the the CIP plan the last is the storm water fund and this one has again shown some some increases in the past for years anticipating for some capital and current needs too um but overall this one mainly with the stormw access charges does show um a good a good Trend there in the right direction for the city's storm water cash f or cash balance chart so as we look here this one similarly has gone up about a million dollars in the past a couple years and and above that Target and again the assumption would be that with some future related costs that that minimum Target balance would probably increase in the future my last uh slide to go over with just the funds is just to kind of tie everything together and just show one quick chart of the city's cash balance by Fun type and just look at the trend over the past three years I'm looking where things were at the end of 2017 and even where they're at today at the end of 201 kind of a big increase there there's a lot of things going on in the Gross City there just a lot of things and some of these charts um Can can vary year over year so I think it's just a good thing to to point out that uh with everything going on things are trending kind of in the right direction even though there's a lot of money going out there's a lot of lot coming in as well so uh something to take away from that I'll just go real real quick at these key performance indicators again I mentioned I said that top but the class four cities are cities with the population in the whole state of Minnesota under 10,000 uh cities in Carver County are also a comparison as well so as we look at the city of Carver we look at the first one as it compares to tax rates the the city cover's tax rate in that 47 to 50% range is below both the cities in the fourth class as well as the cities in Carver County so again something positive to look at there now the taxes per capita a little bit of a same but different uh chart a little bit different way of looking at taxes and just uh how to compare uh Carver is kind of right in line with those you know if we look at 2019 um my assumption would be that those comparisons would probably increase next year as well so kind of right in line with those uh cities in the class and the cities in Harbor County the last one I'll just go over formally is just looking at the long-term debt per capita so this one again does show the city of Carver a little bit higher but again I don't think it's anything that's to be not expected with a with City with as much growth as Carver has uh very common for cities again with that growth to have those those dead service needs and and not uncommon if you were going to compare it to some those um other cities and those classes there so um I'm not going to formally go over the rest just for a of time but does anybody have any questions on any of the other charts or anything else that I went over just a really quick question what is considered a class four City yep so it's I I guess I'm someone it's any city under 10,000 that is an a Bas City the cash bases city is generally really smaller cities kind of thousand or under population just for comparison we take those out joy go ahead on the last two key performance indicators about the water de water fund debt service coverage and Sewer fund debt surface coverage why is Carver negative yep so I'll just explain these to Quick uh so when we look at this if we look at the city's cash flow as it relates to again if we just look at specifically the water fund when we look at what it means to have 100% or 0% is the city would have operational income of 50,000 to pay 50,000 worth of Debt Service expenditures that would be 100 that would be 100% so uh in some of those things again like Brent mentioned too with the the connection fees again this isn't that wouldn't be included in operational dead service coverage and again it is something that's on the increase and I know it's something that's been considered on how this the city gets revenues for the water fund but the 0% or the negative basically just test to how much it's getting the fund is making on its operational cash intake okay thank you that was my only other question all right thank you Lori or Glenn any questions yes go ahead I have um Justin on your slide four you talked a little bit about there was one finding and it I got the impression that it wasn't a surprise um it's happened in the past can you tell me more about this and like is it something we can event um or like is it even that uh is it concerning is it something we can get ahead of so in a year from now we're not see this repeat I would um let's see so this finding is really kind of a cost benefit analysis of additional work um additional hirings of CPAs oversight things of that nature or having the city formally draft their financial statements themselves internally so the the risk I think there's a formal review and there's stop gaps and things that are being done to to mitigate the risk with review by brand Kathy specifically of the financial statements we again just require the finding mainly because of the things that we have knowledge in with gby standards and um accounting related standards and things of that nature so that's the reason for the finding uh the the there is a write up in our city management letter on some recommendations and things that would that could should say could eliminate this finding in the future but to answer your big question is it of a big concern I don't think so I think it's something that it's very common for cities Auditors draft the financial statements for a large majority of cities in in the state so it's not something that is too in my opinion I think probably the only path that a city our size has of eliminating that finding is if we Finance director with a that's a certified public put together that but I that's probably the 20th audit that I've been through it's been in every single audit that I've been involved with is because of the size of cities that I've worked in and I would venture to say that probably just 80 to 90% of the class four cities have this same finding yeah I think that's probably safe 75% is a safe number probably it isn't anything that you know when we give our audited financial statements to uh rating agencies when we go up for bond funds it isn't anything that impacts our rating it's just a it's a um element of the environment that we have as far as it relates to staff size for our city okay no that helps put it into perspective I'm more comfortable with it knowing that if we wanted additional eyes looking at it or expertise that would definitely cost us money so um thanks for helping answer that yeah and Lori it's almost become something that I've anticipated it's never not on our audits um also um we I'm on the board of the the cap agency which is a small nonprofit um and that's also we received the same finding and they have three folks in their accounting department so um it's it's really common and I think um it is it's it is a finding of the audit but I and it's not necessarily A positive but I don't necessarily think of it as big and scary and you know we're going to lose our our rating or anything like that so um Glenn any questions from you yes let's see I assume no okay sorry I couldn't see you from where I was at okay all right um well and Justin you went over it a little bit but I just um want to take the opportunity to Kathy give you a huge shout out I know that this is major undertaking um I know that it's a major undertaking in a a normal or a regular year but this year with all the co stuff and social distancing um it was probably although you'd never use this term especially challenging um so thank you so much um for all of your your work and your diligence and making sure that this was to run as smoothly as possibly albeit from a socially distant length away so thank you very much um all right if there is nothing else I would entertain a motion to approve the 2019 audit as presented I'll make a motion to approve the 2019 audit as presented all right we have a motion by council member mock a second and a second by uh council member mcnight any further discussion hearing none Mr mer can you please do a roll call V council member Henry Glen Henry I council member Mack I Christy Mack council member s i Lor s council member mcnight I Joy mcnight Mar Johnson I Courtney Johnson motion passes thank you all very much thanks Kathy thank you Kathy yeah thanks have a great rest of meeting thank thank you thank K see all right uh moving on there are no public hearings this evening can I get a motion to approve the consent agenda please I'll make a motion to approve the consent agenda we have a motion by council member S I will second it and a second by council member Henry Mr mer can you please do a roll call vote council member Henry when Henry I council member mck I Christy M member s i Lorie s ccil member mcnight I Joy MCN May Johnson I Courtney Johnson motion passes all right um moving along no of unfinished business under new business we have 9.1 the American Tower lease Mr Harris sorry it took me a minute to find mute um this this is a matter that has that the council has seen in the past um right around the first of the year Mr Merck made a presentation to the council concerning the existing lease for the uh Cellular Communications tower that sits behind the Public Works fire station AM indicated that there's the possibility uh reducing or terminating the existing leag is converting it to an easement in exchange for a lump sum payment without getting too much into the weeds I think that's something that appealed to the council because there was uncertainty around the existing lease including the significant risk that technology changed the lease could be canceled thereby depriving the city of the um Council provided Mr Merck with some direction and he was able to negotiate a easement for fixed sum onetime payment 85,000 entering into that easement will of course terminate the existing lease and periodic that comes from the lease the lease the easement documents were inordinately complicated um and I will spare the council the long process of getting them resolved but I will I think it's important that the council know that at the end of the day when we got down to the last couple nitty points um they got resolved because Mr mer as always is the ultimate consolator and on a conference call a week ago Monday was able to give kind of some key points and guidance that cut people particularly the people on the other side off the dime we got it resolved the documents in question in the process of this there's an option agreement to purchase the communications easy this is a document that the city would sign assuming it wants to move forward which gives ATC 6 months to decide if they want to move forward anticipating the question that one of you should surely ask which is particularly if you've looked at any of the legal feed bills which is why are they just entering an option now when we've negotiated the entire EAS um which is a pretty reasonable question and one that I certainly ask I know from talking to atc's council representative that theyve had some issues in the past where they do all their due diligence and then they think they have a deal on the ement and they come so they have a rather convoluted structure they negotiate the entire eement up front then get an option they move forward on the option they pay you and the E's already signed it closes and it's done that be my favorite process no but it was their process and we were able to get it work through um I can tell you that the most objectionable Provisions in the easement got worked out the really nasty Indemnity Provisions that would have tied up the city came out um obligations of the city to Zone it however may have wanted it came out a non-compete provision which would have precluded the city from running their own um Wireless Communications when the fire station and the public fors building came out um certain restrictions on use came out probably the biggest give is the city agrees that it won't build a structure taller than the existing structure on the site um that was probably the last compromise um the agreement as a 99e easement is fair and reasonable um I stand ready to answer any questions the council has about a particularly complicated document but I don't think it's necessary or you need me to go through it line by line or in any great detail so I'm here to answer any questions if it is acceptable uh the appropriate action tonight is to adopt the resolution and consent which would then authorize the execution of the option agreement and the easement assignment just so you know assuming those documents are executed I will be forwarding Originals to Etc they will conduct their due diligence like we got to do a Sur and I suspect sometime within the next six months they'll close in my experience on these types of transactions particularly when they have an existing Tower in place I'd be very surprised if they help those um so be my real realistic expectation that this closes and and they fund the $385,000 in the third or fourth quarter this year go ahead Joy thank you for sparing us all of the details of this agreement I really appreciate it um glad we've worked out some of the big objective Noble things I think the only thing I have a question about about this option agreement is there anything in here that could be significantly renegotiated say the price or something like that after this period of due diligence you know it isn't going to be renegotiated by us they I mean if they come back and want to renegotiate the price conceptually they could but recognize that the city can just say no keep making the lease you know they wouldn't have both sides really made a mathematical decision and business risk decision from the city's perspective it's like okay how far out to the lease go and what's the likel Inc TR wait against the risk that if technology changes they terminate the lease we don't get any more money the Analytics aren't that much different on their side you know from their perspective you know a lot of this is just is Accounting 101 they have an ongoing leasehold obligation that they have to book once they pay it off as a lump sum easement it becomes an asset on their books not a liability than are so there both parties had a motivation to arrive in a fix some motivations weren't necessarily the same okay all right you answered my question and my you already answered my other questions that I had been going through your sort of introduction so I'm good thank you Laura do you have a question no no questions okay sorry just saw you get off M anticipated a question I did Glen [Music] questions none no Christie all right um Larry I think you did answer most of my questions just confirming that we will still be able to use for our City and fire department purposes whatever we need to back there our limitations the one give in all of this was the city agreed they wouldn't build a structure taller than the height of the existing other than that and so that means that in 75 years we cannot build a brand new three story fire station there that's right without going back their issue is is their issue is what really came out in in the negotiations was height of our use impacts their ability to receive Communications that was their bigest okay and we are only um that restriction is only on that property yes I mean so I mean yeah let's be really direct about this if the city you know the city acquired this site for m and Son's 20 years let's say you go by another 200 ft to the south of it from William Muer you put an eight story building not part of this deal okay I was only thinking three stories but thank you okay um that's it for my questions um does anyone want to make a motion or ask any more questions I was going to make a motion um I'm missing the paperwork on exactly how to say it so I might need some coaching here but I would like to make a to move forward with the American Tower lease as presented today there should I second that it's resolution number 12220 that for resolution number 12220 all right we have a motion by council member S I will second I'm going to give that one to chrisy because she said it before Lori clarified um all right any further discussion Mr Mayor can you please do a roll call vote council member Henry hi GL Henry council member m hi CHR M council member s i Lorie s council member MCN I Joy MCN May Johnson I Courtney Johnson motion passes all right um thank you Larry appreciate it uh 9.2 Street Maintenance planning Mr Merrick yeah just as a side note before I get started close circuit to Chief trimbo the mayor's comment on a three-story fire station was a hypothetical [Laughter] n um I'm going to share my screen here can you see the memo Council Yep this is a followup from past work session past work session discussion uh where uh the city engineer Dan lannis reviewed um number of streets that could use a MD and overly the city is crack fill and seal coat method to or maintenance to fill it overly and so we discussed a number of of options uh as far as how to proceed with that so I'm going to start with strategy B which the council is familiar with from the last work session where uh talked about our annual maintenance uh then contemplated a special Capital fund transfer which uh as you just heard from the Auditors is a we had a $300,000 trans trans we have I think about 360,000 in that fund as it stands now um and then contemplating looking at six Street West and as you can see KY Hill and high and 21 Carver buff Parkway carber Creek Circle in 22 um and then told the council that we'd come back with various strategies so I'm kind of dating myself but think of it as Lincoln Logs you know you know you have all the tools you can build it any way you want we've laid out a strategy a b and c so this is B we this for conversation purposes we laid out a strategy a which you can see here there's a slightly less spe special Capital fund contribution of 200,000 and we're really looking at then taking a hard look at or the project this year which would include KY and high and frankly we have a bid number for that project already that's contained within the 2019 Street project for 140,000 but then also would try to tackle Carver Bluffs Parkway and Carver Creek Circle um with a $120,000 budget allocation um which is up from the 72,000 that was for 2020 um would look at trying to take on Ramsey and then kind of a switch in direction is looking to incorporate the improvements to six Street in con Junction with you know there's already improvements being made to six Street with the Jonathan Carver Parkway project this would just extend that um one of the other things that I uh we found out recently too as it relates to Municipal state aid funding uh as you recall the city will certainly receiving that once we verified a population of 5,000 there's an outside chance um I think very remote but it's at least worth pursuing that um we can document that we're at 5,000 right now the state aid office primarily uses the Met council's excuse me estimate right now we're at 4,990 uh US Census Bureau has the City's population at 5,47 um so I'm not I'm not hopeful that we're going to be able to convince the state aid office of that because they have certain processes but we're at least going to take um run at it considering that six Street West would be a project eligible considering its status as a collector along with for Street um it could be another potential source of funding but the way strategy a is built um that's not a that's not till 2021 so it still leaves us some time to do that and then kind of the big picture piece is looking at man where we can look at not just the streets that we selected but really a um big picture perspective on our entire Street system creating those streets prioritizing them and then creating a finance plan to funding so we're not kind of cherry picking streets here and there they'll be a little bit more systematic as far as how we're approaching Street and costs so again we have uh strategy a b and c would be either a hybrid of what you see in A&B or something uh completely different what we're looking to get is some direction from the council to uh have the engineer either prepare plans and specifications for any one of these strategies so that uh we can try to get a project in this fall to do some Mill and overly with that I happy to answer any questions I know we have Erin Schmidt on the line and Chad shell should the council have any questions about specific streets and their existing thank you all right Glen I see you first do you have any questions um I kind of like the option where we coordinate uh Fourth Street and Sixth Street to to intertwine with the Jonathan Carver Parkway um reconstruction um so that would be what strategy B is that what I'm seeing BR strategy a we don't have four Street in there um something you could add that' be doting be KY it' be KY and High Street this year KY High Carver Bluffs and Carver Creek in 2020 R Ramsey Avenue in 21 and then six Street West in 21 um incorporated into the Jonathan Carper Parkway Improvement project that's what I was reading into I like that strategy we can knock out most of the streets and it's keeping the speed down on Sixth Street right now those were my only comments all right thanks Glen Joy um I also like strategy a um I'm really pleased to see us be able to make such an impact on multiple streets that we were presented last time uh yet this year and get those improvements made before we have to put in significant um investment to really reconstruct those streets so it's good maintenance um on them I'm also pleased to see that we've mapped in uh Ramsay and six Street for 2021 um and that you know just depending upon when we can get that state funding apply some of that to fourth street or others um so I do like the strategy a definitely I like looking at increased um incorporating more money into our budget um for Street Maintenance funding in 2021 um but I do want to also encourage us to take a look at what the next ones are with that increased investment into Street Maintenance as well as the potential of State funding um to make sure that we address some other roads in the neighborhood I know we only looked at really the really bad ones right now um but I know just in in my development in the Bluffs uh Carver Bluffs Parkway on the Jonathan Carver entrance side I know that road isn't as old as the other side uh but because I think of the traffic it's not in great shape so again it'd be nice to see kind of a schedule for those streets um for the future but I support strategy I think it's great thank you Joy Lori can you scroll down again what strategy be and I know we have the slides too but I'm strugling with the I have a map up too so strategy a the the the hard thing I have is separating Ramy Avenue um and similar to what council member KN was saying is some of the other streets within the BL um I happen to have been up there more recently and it's I don't want to exclude some of those other ones like Ramsey Avenue Ramsey Circle you know we really took did we take a good look at um fluff Road um we've got carb cre place New Circle so when it comes to next year you go back up to a I mean I see that's a significant amount for putting Ramsey Avenue into a 2021 plan um I I just don't understand enough why we're breaking a par within that neighborhood and then I want to make sure the it eventually cover all the streets and then decide like do we need to stretch that out to it 2020 21 and then 22 do we need to stretch that out over three years I could say c that there there's not a scientific approach to how the streets were selected I mean part of it relates to like I would say un kery and high you are in a situation where you can still do a Mill and overlay where if you wait longer it end up being a Reclamation which is a cut or Chad could get into the kind of the specifics of that um I think you bring up a really good point there are a number of of um streets in the carver Bluffs neighborhood because they're know primarily all the same vintage whether it's Road or Ramsey that you can take on so it's just a matter of getting back to my Lincoln Log analogies you can and pick out different sizes of street wids or different you know and form your own and I'm you know I'm certain that uh if we took this up to the residents you know you know everyone would prefer I mean I know there's folks that have been having ongoing conversations with uh our former public services director Brian scull at Carver Creek um um know and so that's been one that's just been at at the surface but certainly mean that there's other streets that uh shouldn't be looked at and that's why that payment management plan comes in because I do acknowledge and I think there's a little bit of a piece here where um it is um somewhat arbitrary how we're selecting them looking at them they all need work uh but there isn't a scientific method at least at this point in choosing them um I would say that six and and Ramsey and cover bus Parkway are are more significant from a kind of a collector status standpoint but that you know we're we're certainly open to making adjustment should the ccil want to do that I feel like we're playing catchup like we're g to quck try to get all the collector or maybe there should be a balance where moving forward yes every you know year would can do a melal CL you know we'll uh you know do a collector then maybe you know I don't know what they're called aillery or Feer or sorry I don't have the right word but um um not lose sight of those um cuz yeah I was actually over by um I have to look at my map again sorry um was okay off R View Circle there's or sorry wood View Circle there's wood View Court and there were a few addresses that or uh homes that had like their out of the driveway like so they don't have like the true curb gutter it's more a you might have to tell me the right word for that but we're just kind of gradually sloped but there was two that had likeable curb yes yep that's the curve um but they had something almost like a ramp finger like to keep it for their car bottoming out um I've never seen that but those and maybe there's more or maybe that's just a personal preference but I feel like or that just got my attention where wow is this maybe Street we should be putting higher on the list I would offer that the what you see in each of these is is essentially a split of collector and just for ease of terminology residential streets you know and Ramsey are residential Carver Bluffs Carver Creek um are and six are collector so I think we have aey residential is a high traffic residential um it it's becoming that way um yeah sorry I don't think I'm really helping you narrow this down I'm really just like bringing up things so that makes it a hard decision um but I think that's one thing of you know balancing The Collector and the residential roads um and then which ones we can still save just because I feel like we put oursel in a situation where we're catching up yeah I think you're council member here you're 100% correct there is a catchup factor to this in that um we've been doing crack fill and seal coat so we could do any number of streets you know we our Street Maintenance budget for for several years has been in that 60 to 70,000 range and we can knock out a lot of seal coating for that uh but when we're talking about essentially you know $125,000 a street section and it's who kind of quote unquote wins as far as getting that Street Maintenance first a critical and that's why the you know the pavement management plan was one of those pieces that you know didn't make the 2020 budget but I I think because of the conversations that we're had really it's a Street Maintenance I think the and the community has have really done their due diligence and I think collectively we know more about the issue than we did a year ago and so I think we're probably in position to to make some decisions I'd be curious too if Mr Chanelle has a strong recommendation um you know without having to like go way deep into a you know a know having that program or you know the project plan but just kind of you know just he's him and his team are you know feet on the ground um you know that's I would yeah I would just probably I would I would lean heavily on what his recommendation is you want to jump in absolutely I agree um that we are playing catchup um and for me seeing a good balance of residential and collector roads being repaired uh in the next year or two that would be my goal I'm looking more as a uh age of pavement and how many vehicles such as collectors um are going over the roads that that would be my recommendation no that's helpful thank you are you good Lori yes all right Christie thanks um I have a couple of comments and a couple of questions um so strategy a this isn't good or bad but it seems really aggressive like we are really going after this um so just I'm curious if you think that there's any if there's if there's a good reason to wait because we're looking at strategy B also which we start to look at that stating funding um um I I don't want to us to I mean it's I don't want us to miss out on funding that we could be using for some of the roads do we think that that is any type of factor front maybe you want to comment on this a little bit but if we're looking at State funding to begin in 2022 and we're just looking for that for four street but I don't see that in strategy a did I miss something no I think I think you bring up a and I I think that's the benefit of of for at least now leaving 6 Street out of 2020 is that could be a a street um that could use state aid funds um we're likely going to be able to get them into in 2022 so it's a matter of you know are able to withstand six Street in its current condition for two more years um I would say the your your comments on kind of that big push are well received um my my primary anxiety point if if that's the right terminology is that um understanding the condition of the roads in Carver Bluffs and then I look at you know Mount hul Road and you know the development over where Debbie Lane is those streets because of the dollars that we're talking about it's going to be real easy to get behind and so just from a kind of a budget preservation standpoint I you're you're right in viewing that as like this is a strategy at least to take a big step forward is that the right strategy I think there's different schools of thought on that so and that's what we're trying to get from the the council is you there are certainly less aggressive strategies that you could employ and still be successful this is just an option to be a little bit more aggressive with it so for the Sixth Street project can you remind me I know we talked about this before we're going to have a lot of area closed down with JCP being under construction um what what are we doing to our traffic close if six Street goes down at the same time from uh Dan's comments at the last meeting my understanding was it' be negligible considering the whole project that it you know um Mill and overlay Aon I might need to to jump in but Mill and overlay is typically done in like a day or two you know is that correct Arin y That's Right Brent I mean to to Mill six Street that's about a day activity in all actuality and then to do the overlay itself is probably another day um I think what what Dan alluded to last time um with the drainage improvements that's going to take a little bit more more time just because there's maybe some concrete work we have to do down there at the bottom of the hill so I think he said maybe that was a couple weeks wor the work but um you know there's going to be a time when when it'll fit into that project I think you know just based on the staging um so I think it'll work out nicely I mean you could could probably push it toward the the back end of the project council member mock so that Harver Parkway is essentially open and then when they when they do the final lift on JCP is that's when they do the villet overlay work on Sixth Street so there isn't it's not done at the heart of construction so to to get the 320,000 out of the same or an additional to the money that we're going to be receiving for the JCP improvements are we are we comfortable with adding that money to that is every I mean do we feel comfortable adding that amount of debt to that project is that a question for me yeah Grant that's a I mean I mean the grand I I I don't see the it's a kind of an OP opinion based answer because I think different people would have different responses I I think it's a relatively small number uh comparatively to the overall cost of the project but um at the end of the day it's it's 320,000 and so it's either from the JCP bonding Authority um you could wait and say well we're just we're going to use once it's closed we're going to use the tower money to complete that you could wait for state aid I mean there really is a whole plethora of choices okay was there a reason that we didn't have the 2022 State funding line on on strategy a I didn't show it I mean I had I just I copied and pasted from original one to denote it um but because we W not planning out a 22 project I I felt like this was a hard enough exercise just to kind of plan for this year next year Point what the funding was I just I kind of compacted it down a little bit because it there really it really is a maze of options when you think about all the streets we have and the revenue streams and the choices that are in front of us and if if the council just wants to say I mean an option just to say what you want to do this year and you want to spend more time thinking about what next year looks like because the $120,000 in strategy but we we're only just starting putting together the 2021 budget so I have you know I really have no idea what type of impact that has look at the budget in totality because we don't have department head submitted budgets and so you might be in a position where you don't want to spend that kind of money I mean I think General you want to make a bigger investment at least that's what I've heard from the council but if that number is 120 or 90 or 160 that remains to be SE probably the biggest question is is do you want to do a project this year and where do you want to do it and where do you want to get those funds from if you feel comfortable making more choices certainly could but they're not you don't need to make those right now you want a project done in 2020 we need to get uh Aon Dan and Bolton and mate going on putting together documents to to try to get that done this fall one more um comment Lori you were talking about Ramsey Avenue and that one just sort of to me that one I'm not it just seems a little like thrown in there I'm not saying it doesn't need work but we have Kersey and and high and then we've got start with the Bluffs in caror Creek does it make more sense to do those road projects in the Bluffs in the same year rather than splitting them back and forth because this it's a good point this this section of Ramsay though however isn't close to the section of caror Bluffs Parkway and Carver Creek that we're looking at this section of Ramsay is I'd say on the Jonathan caror Parkway side where the other sections are close to Bluff Park I'm kind of that they're not up the hill okay okay that helps it seemed a little disjointed so I couldn't quite figure out why Ramy the next year okay I think that's all I have right now all right um so can I can I ask one more question of Brent y go ahead um is Carver BFFs Parkway from Jonathan Carver to 40 is that considered a collector at all does it not make it I can't remember Jonathan Carver Parkway from say that again Carver Bluffs Parkway Carver Bluff from Jonathan Carver Parkway to County Road 40 I guess I'm asking which sections of that qualify for the state funding yeah for the state a yes that would really come down to Joy um designating the routes that we want to put on our system at some point we're going to you just run out of um the amount of miles you can put on the system so you can only have 20% so okay it it would technically qualify and that it it begins and ends at a at a a County Road or County State Aid highway so you could look at that um but I think the other ones may you know they'll be higher traffic yeah it could work y okay I didn't realize the percentage allocation okay thank you yep okay all right um the notes that I have joted down um you know I like oops um I like strategy a I like um that we're condensing this I think that we are finding ourselves in a really good position and that we have a very healthy special Capital fund that we can draw the financing from this um with that and I've I said it two weeks ago and I want to say it again I realize that this is the tip of the iceberg and Lori you mentioned playing ketchup we absolutely playing catchup on this um and this does not complete the issue once we finish these areas which have been designated by our city engineers and other City staff as kind of the the highest need areas in our community there's going to be a bunch of other options we've talked about all of the roads that are in um The Bluffs I'm sure River Oaks is aging and getting up there and is due I bet that the Sky View area is probably probably getting up there you know so this is something that we are in reality going to need to keep doing um again um even though and Brent kind of alluded this I think at Christine answering some of your questions um I want to make sure that we really demonstrate a commitment in the 2021 budget to putting money towards these projects so even if we put $100,000 to it you know all of these are six figure projects and there's always going to be something that needs to be done to maintain this and to keep after these because our our streets are aging and this could potentially be a a 20e project that we could put together or a 20 year guidelines for 20 years worth of work at that point potentially Copper Hills um and some of the newer developments are going to need help and need um some additional Street reconstruction um let's see I think I think that's it for my notes again I would go with strategy a I think I like that it's condensed um I like um I don't have an issue with um bonding for the work on six Street along with the JCP project um because we're not going to have the money unless we really really take a hard look at budgeting and budget um for that next year um but I don't think we're there as a council but going ahead um and going ahead with strategy a as outlined so that is that is it from me does anybody else have any comments additional comments questions Glenn I see your hand yeah am I live you are okay uh just a little historical perspective um the original idea uh with the previous councils was to get all of the downtown streets up speed before we started getting into all the uh maintenance uh that we knew was going to be coming down um for later councils and so doing all the the capital projects that we did downtown to get those up to speed was planned and I like strategy a and I was looking at strategy B also It also says that uh 6 Street KY and high in 2021 but I like a because it knocks out a well it knocks out more streets um in the immediate future and that way we could kind of plan a little bit bit more for what we're doing with six Street and maybe there'll be some financing for 6 Street um not just in 2022 potentially there might be some other Rue streams in 2021 so I'm I can I like strategy a um and that's kind of where I was at after relooking at it but just for the historical perspective we knew that you know all the other streets that we've uh uh put in the town the last number of years they're all going to need upkeep and maintenance as well and so knocking out as many of them as we possibly can with the funds that we have available now um is a big plus right in addition to what Glen said we knew that the 2019 project was kind of the last of that um really really for the time being really really Hefty like full on Big Time Construction project so um thank you Glen for the historical knowledge um and perspective of like this is where we are now um with the need to to maintain what we've got so thank you Mr Mayor uh just one other item and I might need the City attorney to to help me with this but we haven't um brought this idea fully forward but it's certainly available able there's but it's somewhat complex in that so Mill and overlay is typically referred to as maintenance so you wouldn't especially assess that there is a small distinction between a Reclamation which would be considered a new pavement section uh by some and so you could potentially be in a position where you could attempt to specially assess Property Owners just uh just based on where we've been didn't feel like that was going to be um something that the council would like but I certainly want to bring that up I don't know if the City attorney could add any contexts to that that might help uh provide some additional information to the council before he does Brent if I can interrupt the only thing that we're talking about Reclamation is Ramsey at this point am I remembering that correctly or no Erin do you want to help me with that that's Ramsey it's Ramsey and um har Creek Circle okay thank you y all right Larry if you're going to reclaim a street it'll fall within the definition of allowable improvements under chapter 429 it's the basic standard what um is there a requisite Improvement in the value of the property commens for the cost of what it assess have to go through that process the issue if you're going to do that is it adds a significant time component all this because under 429 you have to first do a feasibility study you have to have the hearing on the Improvement you have to order the Improvement you have to go through the entire process so it's not that you can't do it I'm not saying you shouldn't do it but if you're looking at doing that for this year going be problem and there's just a overall there's a a level of anxiety that exists now me call politics with a lowercase p or if if a neighborhood is in a position to get a Mill and overlay project and for whatever reason it doesn't happen at a point where it's feasible and it switches over to Reclamation you're undoubtedly going to have a neighborhood that says well you did this project this neighborhood at a Mill and overlay they paid nothing other than their property taxes then you waited for us and now we're paying a special assessment on Reclamation so there's a um to use a phrase I use a lot there's a lot of it's the juice wor to squeeze on that some of those conversations so um I'm nothing if I'm not a man with a lot of cliches and Lincoln Logs that a cliche um I I don't have an appetite for looking at special assessments for these I am in agreement with Christy I think um I think that John Q public resident who lives on um Carver Creek Circle is going to have a hard time distinguishing the difference between a a Reclamation and a millon overlay um and I think that that's going to be a nasty hair to split if we start assessing for this I do have one more question go ahead so we're already you know june5 and we're looking at projects for 2020 are we me are we going to have time to fit these in that's why we have to decide tonight right but I mean I just I'm I know how the construction business goes and are we GNA be okay to actually s through for this year I know for certain that KY and high can get done because you already have a bid price for that so it's just a matter of having that accepted I I defer to Aon Schmidt on uh a timeline as it relates to Carver Bluffs and Carver I don't foresee an issue with us preparing plans and specs and getting a bid and instructive this year okay thank you you all right any additional questions no I I support this just because this you know um same with what may Johns said in on um council member m where I'm not comfortable with having to do an assessment so I'd rather get going let's move forward um take be good stewards of what we have let's take care of what we have so that we can do that less expensive um Step of that Mill and overl so I would like to move forward with this and I might need some coaching again on the uh correct terminology but I would like to M make a motion to approve what's being presented as strategy a that's probably good enough um we have a motion by council member s and a second by council member mcnight any further discussion I have I might need some more coaching here on this today um I have a comment in future um things like this when we see the the name of the project um as the year anyways if you could add a column that said if it was Mill and overlay or if it was that other one the Reclamation so um in future things like this I would like to have that outlined so that was my comment thank you good all right any other further discussion uh hearing none Mr Merck can you please do a roll call V council member Henry when Henry I council member m hi Christy M council member s I'm Lorie s council member m n hi Joy mcnight May Johnson hi Courtney Johnson all right motion passes thank you all um moving on 9.3 website redesign Mr Merck thank you mayor and Council can you still see my screen yep I'm GNA take you to the city of Carver website uh it was last reconstructed in 2011 the city had previously used what's called do office which was kind of the original website design that the league of Minnesota cities partnered with a number of cities when kind of websites were first kind of getting off the ground um so the city probably constructed that website I'm I'm guessing sometime in the early 2000s or late 90s um and then in 2011 uh the late and former mayor osra I really took a leadership role in switching the city over to this what we see is a work press uh website software platform which is typically used by uh small businesses as kind of build your own website and so uh we've been operating from this platform since 2011 um so um for the last number or last nine years the city has used that uh however as you can imagine with um technology changes over the last nine years things related to navigation rules overall website experience and kind of a really big use for Vicky and Brenda good and and other team team members that use it is this kind of Visa use that's um very clunky clunky to use WordPress considering the amount of documents uh that we post and another uh uh piece that's come up in the last several years is website accessibility I'm not going to claim to be an expert in that I I know that struggling probably right now meeting uh what would be considered an accessible test as it relates to our website um if the council has questions specific to that guessing the City attorney might be able to share a few comments on that but um overall um having this redesign would meet that need as as well as um just frankly the enhanced use related to covid-19 and then the feedback that the the city received in the 2020 Community survey as well as the council identifying within their strategic plan and I'll just jump to won's site they use Civic plus to get he those examples with the city of Burnsville chantas and Victoria um and so we we sent our own Civic plus just because of their experience with other cities uh we had a webinar with them and that he of use of that platform uh Vicki and Brenda good participated in and so at your last meeting the council asked that this be expedited so uh the overall cost of the project um for 2020 would be$ 22482 24 annual serviceing be of 5,21 which was one proposed to take that out of the special Capital fund which currently has a balance of just over $357,000 we did have the agreement reviewed by the city attorney's office and we are working on a few little nits that one of Larry's Associates is helping me out with so if the council is so inclined you you did motion to accept the proposal subject to the contract approval by the City attorney for the for the price as and happy to answer any questions all right does anybody have any questions I do oh go ahead chrisy I can't see you on my view right now go ahead okay yeah I was like wait sorry um Brent when you say we have like the service contract um for you say $5,000 a year correct so it's their basically the um the storage in placement on their servers and then the customer service aspect or servicing of the account is the annual fee okay so um let's say our folks had some questions as they were doing something does that include support if they were to call somewhere it does okay that's all I have for questions right go ahead Joy um is there an existing the service fee that we're paying for WordPress an annual servicing cost no it's it's independent so we're we're we're our own kind of customer service I'm got it I'm not sure if Vicky or Brenda reached out to like the WordPress folks but I my speculation would be is that we've just tried to figure that out on our own because it's not a Vicki's nodding yeah it's not like a okay they provide the software but they don't they don't tell you really how to use it there's there's a lot of Forums on how to use different aspects of Wordpress you know users out there but it's it's not at the same business model as Civic plus would be which is a kind of a silver lining especially for for Vicky and Brenda good um to have as it relates to using software platform okay all right thank you that's all I have all right Lori or Glenn I don't see any hands no um Bren I I do want to share like one of the pieces that we' like to do is have a kickoff for this project and include the council to get and council member mcnight had mentioned this as an idea um to get kind of some to-dos or goals related to this project and I I I really would like to have the council participate in kind of the broad Strokes of the design what it looks like what pictures that we kind of want to invoke and I think they're from what I understand from Civic plus they're willing to facilitate that discussion so perhaps something we can do in a work session and kind of get down what how the council wants to uh have this look because this is essentially our virtual front door of City Hall and so I'd like to have the cil's input before we just create something and bring it to you I like that idea um I boy back in a world where we were able to sit um in the Rapids room and have a meeting I was in on the proposal um by Civic plus with Vicki and Brenda and I think that this is a great company I think this is the way to go um I like that all of their different their products can be customized and that it doesn't look cookie cutter that burnsville's website doesn't look like Victoria's website doesn't look like um what con's website so I really like this um just a few things and perhaps maybe more for the kickoff meeting but you've heard me say it before I think it's really important that we do whatever we can on kind of the front end to make sure that that search function is robust and that we're tagging things the right way so that they can come up so that when residents or members of the council are looking for information to stare share with our constituents we can find it because that has been my biggest heartburn and struggles with the existing site is that I can't find a darn thing and it concerns me that if I can't find it when I know what I'm looking for folks who don't know what they're looking for are going to really struggle um and I think it might be fun to Brent when we're talking about pictures to maybe even do like a photo contest or kind of get that going have some kind of social media submit your pictures here so that we can have some really fun resident um submitted pictures to to go through and have just a really neat library to keep working on and rotating through the site so um with that I will make an emotion to accept the proposal from Civic Plus for redesign of the city's city of C's website for $22,400 $ 22,4 18224 authorizing payment to be made from a special Capital fund subject to the city attorney's feedb back on the contract a second I'll second that I'll second we're all it okay uh I'll give that to Joy in a photo finish um so a motion um from Mayor Johnson and a second from council member mcnight Mr mer can you run us through a roll call please council member Henry I have a couple comments may I oh sure um as far as getting together um we're going to do the the picture sessions and stuff and and figuring out uh in a work session correct right and do we have a timing on that relatively soon uh we will get it as soon as possible but I I don't I don't I can't give you a date at this point okay well there re I say that is um this the new website I mean with everybody using the social media like they are and through our our survey found out that everybody wants to go to the website um making it like Courtney commented the search function U making that really really simple for people to use um having a a very simple website and yet loaded with information and everything the sooner we can get that up and running the better um but with that I will say I Henry for the motion sorry i christe m member s hi Lor s right night hi TR mcnight Mar Johnson hi Courtney Johnson motion pass passes all right thank you all all right um up next the covid-19 phasing plan Mr Merck uh thank you mayor and Council so this is something that you've seen in a in a different or essentially the same form uh when we presented the entire phasing plan now we're just uh recommending the council that we move into phase two and so I'll just go over some of the the key points one moving back um Council and commission meetings in the council chambers we still want to try to keep the video conferencing tool um but I have been in a lot of conversations with some colleagues they the Metro of how best to do that it's with granicus with people live in the chambers and people on the zoom call I think um was it was interesting to have sheriff camon in trying to figure out how to kind of get all these pieces of media and Technology to kind of blend together um P this going to have to spend some time figuring out how to best make that work um but really want to try to keep that open uh for I I believe folks are really on their own Journey as it relates to how comfortable they feel in certain settings for covid-19 whether that's counil staff or residents and so keeping that ability to remote in um for um residents I think is critical at some point when the city uh goes off offit emergency takes away its temporary emergency resolution we'd fall under the protocol of regular meetings and I think Mayor Johnson and council member MC Knight kind of remember all the enhanced protocols there are related to um remote participating at the meeting remotely and so we're going to work with the league to see how long we can stay in that I don't know if the City attorney has any comments related to that my basic comment is as long as the governor keeps extending the order the city can keep without any risk extending its emergency order obviously the governor has extended his order in month and based on what he said he looks at extending it beyond that so I think you have a fair amount of flexibility if at some point in time the governor terminates the emergency order and the city has some inclination to continue it like to be involved in that discussion because I probably have some thoughts on that I would also add that um I think people are looking at remote meetings differently I think 2019 people thought of that as something from the future and now I think everyone is increasingly and immensely more comfortable with the idea of video conferencing so I wouldn't be surprised if the legislature takes a look at their existing requirements for that and Alters them um moving on uh we go back to our regular council meeting schedule so work sessions at 5:30 uh regular meeting at 7: we just F both meetings in the council chamber so we can maintain social distancing uh so we'd ask all our commissions to meet in there as well I think some of the commissions I think May the HPC has met in the Rapids room and so we'd want them to the council chambers uh probably one of the biggest pieces is we're we' be opening up the city hall service counter effective tomorrow uh with our social distancing and public health strategies uh so I know the mayor probably noticed but for those of you that haven't been in City Hall we have hand sanitizing stations throughout the building uh some placards revolving involving how to stop the spread of the The Germ so we're in good shape here as it relates to net following best practices uh we'd open field reservations uh for both picnic shelters and Fields uh with current regulations limiting outdoor Gatherings to 25 uh we are able to partner use of a an acknowledgement form that the city of Delano came up with this we didn't want to get into the position where we were having people share covid-19 response plans and then having Vicki and her team try to go through 20 Page documents and so uh we wanted that acknowledgement form to be a living document where we go through and have them acknowledge if they're going to follow the governor's existing orders since those are subject to change on a a fairly regular basis one piece that is is new and I'd like to get some feedback from the Council on is um we're still not opening indoor facilities right now um that's still at 10 people for uh events and so and I put in your memo um the kind of the excerpt from the governor's latest executive order related to indoor social Gatherings we're feeling like 25 is probably the right number so that we don't have to closely monitor that but that's more of an arbitrary point and so if you have a different feeling on that uh feel free to share and then finally we're still going to encourage staff to work remotely um but we're we're not going to discourage if someone wants to work and transition to normal on-site hours that'll be available um depending upon the person's position and responsibilities within the city um the last thing uh attached to this um memo is the city's covid-19 preparedness plan one of the functions of the governor's order uh required uh each City uh to prepare preparedness plan and so it's a it's a fairly template where it's based on a template provided by the state um but also sections from what we've already approv through different processes and approvals that the council's had we put our phasing plan in there uh best practices related to what the CDs of Public Health are are recommending and then just all the different things that we're doing related to using a stylus pen to operate The copier and having the sanitation stations so we'll be going through a process of once the council adopts it I'll be running through the agreement with department heads tomorrow and then they'll be running through it with teams later on in the week just so that we can be all on the same page and everyone has the same level of comfort information as it relates to the the hand so with that I'm happy to answer any questions the counil questions comments go ahead Christie okay I didn't know if you can see me or not I can see you now it's just when he screen when he Shar when somebody shares their screen and everybody's in just one column on the right hand side that okay um so Brent if we're considering opening facilities Fields pic shelters for rentals what are we doing for restroom facilities if we're going to be opening like that so as it our last action closed those for the year so we we're maintaining the satellites so we're um our plan is to keep the public restrooms and the parks close the permanent ones and maintain the satellites um and I I probably asked Chad to jump in if we're feeling like those are being used to the point where we need to add additional um there's a I think the there's an appeal there as it relates to not having to clean sinks and fixtures um in the permanent bathroom sitting um so that's more of an approach than an absolute at this point okay so help me understand um if we are using a I'll just say Okay a portable restroom I don't want to use a company name so if we're using a portable restroom and you have I mean you have hand sanitizer in there well how is how is this um safer to us than having people go in and actually wash their hands they're both bathrooms one you actually wash one you don't um this is a tough one for me to to to understand why we're paying money to rent horrible restur when we have them yeah it's it's a it's probably a feeling that it's but there's prob the the difference between the two is probably marginal so you know it's an approach so if the council didn't want to do uh Portable Restrooms um be open to that I I I'm not going to pretend to be an expert say that there's on infectious diseases from the bathroom but I was talking told no so I'm not I to Chad if he has any specific Insight on that I you know I'm not sure what kind of perspective his team is cleaning or would be cleaning the restrooms um how are the how are the Portable Restrooms being clean then you know if we're if we I'm just and I'm just throwing this out as discussion because like I said it's a hard for me to understand if we have someone who's actually going in and cleaning the restrooms at the park but we have a a portable restroom there that's not being cleaned technically at all I don't know how that is supposed to be doing us any yeah I believe the the service provider cleans those I don't I'm not sure on the frequency Chad can you jump in on this topic for us it's uh usually once a week some of the uh busier locations are twice a week where they're wiped down and and sanitized by the by the company correct yes and then how often would our staff normally go in check bathrooms daily during the week that would be daily yes I don't know does council the rest of the council have anys for what we do with the restrooms at this point I have one question and then um a comment we have running water in the B right like is it hot water yes we do okay um yeah I I'm comfortable with using just the facilities we have let people make their own choice um on if they want to use them or not and not have us spend money on a vendor to drop them off rent them whatever the cleaning contract is so it's um I just don't I think we we're fine providing a service of indoor plumbing and hot water um you we'll do our best to have soap when we can um can't always control that you know but otherwise people can just use their own choice but I don't like the idea of spending extra money if I'm not if I'm not mistaken aren't these part of uh we would have the the photies there anyway correct in the past we've had the additional satellite restrooms in conjunction with the regular shelter restrooms one at I'm sorry is that at all the parks because I thought I thought there was just an extra one that was at Community but not Lions L has its own bathrooms but we supplied them at Riverside yeah we there's additional Porta Poes like we wouldn't typically have have a um a portable toilet at Lian Park um I know there was at least one at Community but I I think there's probably two additional at community so there's definitely more than what we typically have and you know some parks we don't have any I mean the the shelters that we have with bathrooms are Lion's Park Bluff Park and community I guess for me I'm all for using the restrooms that we have besides providing the ones where we would typically have them where Riverside we would have one because there isn't a facility and then um community park because it's such a large park with and spread out there was always one there other than that to me use the restrooms that we have Larry is there any um liability issue with if we have the satellite the P aties that there's a lack of from a a covid front issue liability in terms of what specifically cleanliness yeah contamination risk of disease yeah you know the the the I don't know what your Arrangement is but traditional PTI body Arrangement involves not only obtaining the facility you pay the company to come in weekly bi-weekly to clean and sanitize you're making a value decision an appropriate business risk decision I can't tell you there won't be a claim but it's a reasonable decision Council can make we'd probably take the C like the CDC posters that we have in City Hall and laminate them and put them on the bathroom doors just to do our due diligence but I I think it's just frankly an approach we had uh you know the I think there six and one half dozen in the other I mean we have facilities to use so I think that's a reasonable argument to make can we reopen up the bathrooms without turning on the bubblers that was for you Brent or the the water fountain lions and Community um maybe that's a question for you Chad yes we can we can keep the buttons off okay because I think those need to stay off yep I agreed good good suggestion Johnson and the bubbler comment sounded very umis is it's very Milwaukee very Milwaukee yes um I just I want to make a comment I if we're opening our Park facilities it just makes sense to open the bathrooms I mean if we're going to allow rentals and things like that it makes sense to open the bathroom so I'm comfortable with that too thank you everyone for entertaining my talk about rests tonight it's a lot of potty we make a motion a long time ago no but some but you could and save us from all of this um any other questions about the broader covid-19 phasing plan and if not I'd entertain a motion to move to phase two of the covid-19 phasing plan I would like to make motion to move to phase two of the covid-19 phasing plan motion by council member Mack I'll second and a second by council member Henry any further discussion Mr mer oh go ahead Mr Merck uh council member m could you amend that to include opening the park shelter bathrooms I sure can so I would like to make a motion to move to I would like to make a motion to move to phase two of the covid-19 phasing plan including opening the park shelter rest RS and I will amend my Mo my second for the motion okay so we continue to have a motion by council member Mock and a second by council member Henry any further discussion on the amended motion all right Mr Mayor can you run us through a roll call vote please council member Henry hi Henry council member mck hi christe M council member s hi Lori s council member mcnight hi Joy mcnight and Mary Johnson I Courtney Johnson all right it looks like we also need a motion to adopt the covid-19 preparedness plan I can make the motion to adopt the covid-19 preparedness plan preparedness plan also all right we've got a motion by council member Mack and a second by council member Henry right okay yes um any further discussion on that hearing none Mr Mayor can you do another roll call vote please council member Henry hi GL Henry council member Mack hi christe Mack council member SAR I Lorie s council member mcnight hi Joy mcnight Mayor Johnson I Courtney Johnson all right motion passes um moving on to Communications Mr Henry do you want to go first sure I filled in for uh council member marck at the uh Heritage preservation me and we discussed a door and a window at 2003 Street and they approved the door no problem uh they are making a they approved the window just not the cas window that was presented and they're discussing options uh but they are going with the concept so it doesn't have to come back to the committee handled with building f um what else not too much else is going on Planning Commission I believe is cancelled this month as well so that's what I got all right Joy sure um so uh council member Mack and Brent and I attended the fire um board meeting for the townships and a couple things I wanted to pass along we did talk about um some budget items which I think we've touched on in the city council including the self contain breathing apparatus um that are all due to be replaced in 2025 and they're starting to put money away now for it and also looking at some grants they need um to help uh fund that as well as radios that are failing at a rapid rate um and so those were two budget items um I think we'll be hearing a little bit more about as we go through our 2021 budget um and then an update on the new fire engine um is supposed to be in the fire station around the week July 13th so they're super excited about that they'll be doing some training for a several weeks and then probably put it into service mid August that's about it that I have from those all right thank you um go ahead Brent did you go around the horn yet sorry to interrupt no you are interrupting sorry okay um Lori um no updates at this time thank you okay Christie all right well first I do want to say thank you to Glenn for filling in for me at the HBC I had a work commitment that I needed to take care of so thanks Glenn and then as join saying that we had the township fireboard meeting um we did hear some feedback thank you for Joy for running through the agenda for what we went over but feedback from the township they were um very happy to hear that the fire department was budgeting year by year so that when they got to 2025 that they were going to be able to have the money available whether they got grants or not so um they were really impressed that they were on that um I wanted to mention Steamboat Days so I'm the chair of Steamboat Days um and that committee right now I know we've been getting a few questions about whether we or not we're going to be hosting steam vote days this year um you know fairs obviously the state fairs cancel we know that so that kind of kicked off when the decisions we would make um the State Fair obviously is a massive massive Endeavor they cannot wait um a long time before uh canceling that for Steamboat Days we have most of our entertainment has a 30-day clause in our contracts so I have put the dart on the dart board for August 1st that that's when we'll look to start making that final decision if for some reason you know the governor is saying you know August 3rd I'm going to make some big announcement obviously we can wait till August 3rd but right around that August one mark is when we'll be looking at making a final decision obviously a lot of that is going to be coming down to uh what the governor States for how many people can gather in one place at one time so um if we do get questions we're just hanging tight for right now and seeing what happens and then I also am just going to put this bug out there right away too that if it does happen it may look very different this year and it may look different for a number of reasons one there may be some guidelines from the state that we have to follow or or May Come play that we don't aren't even aware of yet two the committee has lost basically three months of of time together and and working on this so it may look a little bit different we don't know yet again August 1ish will will tell us more so I don't know if anyone has any questions Hi l i always the date as the weekend after Labor Day but can you remind us um and anyone watching what the dates are for stingo days sir thank you for asking me that no it's um it's September 11th through 13th it's a Friday Saturday Sunday after Labor Day chrisy my only question are you I think that that um you know your target of August 1 might be or even saying early August may be something good to share on social media are you planning on pushing that on on steo day's social media channels I am so that will be coming up this week I meant to get it done this weekend didn't happen so we're hopefully early this week here now we'll get that out I also um I'm rolling that into what we ask for when we ask for like vendors and things so in our contracts that we created we didn't necessarily have this Clause of if we're cancelling we were going to get all your money back so we we didn't really think that days is is this year the way it is so we're going to make sure that that Clause we have to review um our contracts really quick just to make sure that that's in there and then part of that social media bu is going to say hey if you're a vendor you want to be in the marketplace you're a food vendor if you want to sign up now great we are more than happy to if we have to cancel it because of the pandemic you will get all of your money back from us so we just want to make sure that people are comfortable knowing that if they sign up but they're not going to be at a loss that sounds really smart in getting your ducks in a room thank you and I see Larry Harris over here did you have something lry not is that it Christie um that's it unless anybody else has any steo questions for me all right um from me um I had told you guys at our last meeting that I was going to present in front of the Carver County board board about uh the levy Improvement project that took place the following day on June 2nd um since then Brent Brent and I have had followup meetings with commissioner maluchnik as well as Dave PNE um Dave you mayor may or may not know was the city administrator in chesa when they went through their Levy project so he did a really terrific job and took all the time that Brent and I needed in going through um the nuts and bolts of that project um that was one of the suggestions from the um County Commissioners was that we connect with that in hopes that we could learn how to finance our project through the same um the same way that the city of chasa did um we kind of knew this going into it but um unfortunately that was through a tiff district and that type of Tiff district is no longer um allowed am I capturing that correctly Brent okay um cover cleanup day was this past Saturday it's always um something that is really really really well received um by folks in the city of Carver and those who don't live here but enjoy junk um so that um brought lots of good people watching on Friday night but also some really good um kind of closing the loop on I think all the purging that everybody has been doing during this extended period of staying at home um congratulations to our night Deputy Deputy prer um who he and his wife welcomed a new addition into the world within the last week so that's super exciting and it seems like there's a little bit of a mini baby boom in the city of Carver um also had the Regional Council of Mayor meeting um last week um and then finally um I just wanted to follow up on kind of the the statement that I made at the last meeting um where I'd mentioned that I was going to use my position as mayor to advocate for justice and respect um in our community um in the past few days some really really icky awful incidents have been um made uh have been brought to my attention separate from that and kind of that I already had turning but um I'm going to be working with Brent to hopefully bring a a proposal and more information that we can share um at a future meeting is um I would like to see um Folks at the city um go through the gear training and gear is the government Alliance for race and Equity Last Summer the department heads um and I went through this training it's terrific through the community leaders group and the community leaders group if you guys remember is um folks from the school district and then um ma Mayors and city managers or city administrators the kber County Board the sheriff's department um we went through that so just about everybody Brent was there Vicki was there Aaron was there um I think there were four or five of us from the city of carar was there it was a really great training I would like to see us um train commission have give Commission Commissioners the opportunity to go through this training have more staff go through it I'd love to see the fire department go through it and just really kind of broaden the scope um so just to give you a little bit of an idea about what I'm talking about kind of the synopsis of this is um the gear training is geared towards normalizing conversations about race understanding terminology understanding the history of race and why Race Matters it also provides local governments with the tools and skills to build race equity into their processes and PRI and policies so um that's it from me but just wanted to give you um a heads up on something that'll be coming down the pipeline Mr Merck I just wanted to connect with the Council on the the ETV ordinance it's something that the City attorney and I uh are working on but I'm not certain that we have clear expectations of what you're what the council is looking for so I just wanted to verify that CU there's number of paths there's a path that kind of started as it relates to this updating um definitions but I just from conversations I've had with council members I think there's probably a conversation just revolving around should you be able to ride ATVs and utvs City Limits and I just wanted to each of those has a different type of process or way that Larry might explain uh the process and I just wanted to make sure that we're matching we'll match up and provide you with the materials that you'll need uh at your next meeting if I can get some feedback on that are you wanting to have an update are you wanting to just update definitions or are you wanting to have a discussion about permitting those vehicles on city streets I would like to have a discussion about permitting some all some whatever it looks like vehicles on the street particularly utvs um but I would like to be able to have that discussion rather than just a definition change because right now um I believe Glenn right before the meeting started asked the question of Blair that we they are technically not legal no oh I'm sorry I they're technically not allowed on see streets at this time correct correct correct okay so I would I would prefer to have a discussion about um utvs in particular um and and the rest of the list um at our next I'm in the same um like thought process or like this early in it where like to have more discussion about it um I'd also like to be able to add um the snow bill and the um golf cart just more so I feel like there's a lot of gray area right now with people that I talked to um assumptions so just that we can get it clarified and then have it documented however it needs to be and then we don't need to revisit this for a while but I think we kind of need to catch up with the times update things but let's have that discussion and then even um have verbage so that we can answer questions as they come up so that we don't have any gray area for whether it be an ATV UTV snow bill golf cart and I might be missing something so um like that to be part of the discussion I at the minimum would like to update the definition because it was blaringly obvious how how almost embarrassingly out of date our terminology is because of the age of the ordinance and it seems like a good time to have this discussion of if we should allow them or disallow them in the city so um from me it's a yes to both yeah I'd agree one other thing that's um difficult for me to understand is we have Believe As I understood it we have a definition um but also if the vehicle is licensed they can be on the city streets I think whether they meet a spec specific definition or not and I guess I I'm I'm super confused I don't know enough about these vehicles to know if a lot of them are licensed and if that just automatically gives them that's approved for use in the city um despite whatever a definition between an ATB and a UTV might be if they're licensed they're in I would like that clarified for me um as we go through the definitions is what I hearing is I I think the our intent was to bring forward an ordinance but I there's usually a problem with like design building and ordinance where you're just changing language I think it would be better to have like a column of the vehicles we're looking to discuss regulating it's half a dozen and then say to what extent you want them regulated and then that's kind of the the seeds that Larry uses to kind of build an ordinance but to to put an ordinance together without that type of feedback is probably not going to be a productive use of Larry's time the other thing i' point out Mr mer is that Council asked a lot of questions at the last meeting most of which I'll be in a position to answer in the form of a memo what kind of signals can you use how are utvs regulated differently than ATVs under State statut under State statutes that Prevail what can get license the council's going to want all of that information and I'll have a mem to deta all that but you you'll include them I heard golf carts and snowmobiles as well well I think golf carts and snowmobiles are more they don't get licensed they're at least not licensed the same way those are kind of like overriding policy decisions has uh in terms of what you are or not going you have to tell me craft ordinates ATVs and utvs are somewhat differently because they operate a little more like vehicles and they kind of get used a little more Vehicles so it's a whole panopoly of policy decisions that we have to make the golf cart one's probably the easiest because don't have anybody no raising the issue and you don't have a golf course but I think the main push and the main issues are going be ATVs [Music] yous I have been asked about golf carts um my knowledge the only thing that's allowed on the city on at least from six Street down to Casey's and up to uh Jonathan Carver Parkway is snowmobiles in the winter just to get their whatever they need gas primarily and then out everything else as of uh as we speak right now is not allowed on the street but we're not talk no beds are like licens differently uh I did find out from insurance companies that they do LIC or they do require Insurance s and they put basically motorcycle insurance on the vehicles that much I do know um other than that um when I ask questions um if owner a has two children and they are 14 years old are they allowed to drive on city streets um he didn't have that answer at all which is which raise concerns with me about uh the ordinance as a whole but we can discuss that so I did want to mention one thing you had a questions about licensing and things like that so they're licensed through the DNR I'm not sure if this picture I took is on the back of a UTV so actually like a 2022 Tab and then it has a number on it and that's right the back yeah I think Larry when he mentioned the memo he's going to explain like here's what can be licensed and how and here's what may not be licensed and how do we want to regulate it I think will be really helpful for me and you should know that what Christy is showing you is not a motor vehicle license and does not entitle it to operate on the street it's right because andv are not motor vehicles that can be licensed right that's what they received from the DNR L correct what I said y gotcha do you Larry have the direction that you need from us and Brent yeah I mean my goal is to get you more information get the questions you answered last time give you a memo that details it and then you kind of got to walk through the policy points and once kind of has a general rule of the policy points put together I'm going to CRA an TR delivers what you want that sounds good Brent do you is that think a schedule standpoint Larry you're not available for the next meeting is that not available I'm on account for the first meeting in July so have to be the second meeting in July just for expectations yeah I know because I I did send out um email related to what our neighboring cities are allowing Larry has that information too just for some additional context BR I mean you think it's important that Larry is here for that meeting correct that we should wait yeah there's a level of specificity with uh statute that I just like if it was very generic I could carry the water on it but not with this kind of level of Licensing stuff I don't know if I could do that to your satisfaction not you specifically but the consoles yeah I don't Havey not to have an overinflated my own role in this but I need to hear what you're saying you're going to make some policy decisions and I I have to hear it and know what they are in order to craft what you want anything else under Communications from you br nope thank you okay thank you than you um then that I would entertain a motion to adjourn make motion to [Music] adjourn motion counc member Henry council member Henry second we have second by council member Sarah any further discussion Mr Mayor can you do a roll call vote please council member Henry I Glen Henry ccil member m hi council member s hi Lorie s council member mcnight hi Joy mcnight a Johnson hi Courtney Johnson all right thank you all motion passes have a good evening