all right it is 5:30 I call the meeting to order U Mr Mayor can you do a roll call attendance vote attendance please sure Glenn you're going to have to I muted you so you're going to have to unmute sorry council member Henry president council member Mack president counc member s presid counc Nate present Mary Johnson present thank you Brent welcome everyone and thank you for tuning in to tonight's work session work sessions are conducted to provide city council with introductory information opportunities to provide staff guidance and to facilitate initial conversations on a topic no votes are taken as such there is not an opportunity provided for members of the community to provide comments or to ask questions during a work session those interested in providing comments to the city council on any City related topic are encouraged to participate in the community comment during the regular meeting via Zoom that begins at 7:00 information related to joining the zoom conferencing Services can be found on the city's website or attach the agenda for tonight's meeting this meeting is also available live on the city's website by clicking the video link under upcoming meetings on the homepage at cityof.com all right first on the agenda is a new employee welcome Jacob welcome did uh Chad tell you that we like to play true truths and a lie here at the city of Harver he did he let me know okay awesome Chad I don't know do you want to do the introductions or sure if you if you don't mind go ahead please so this is uh our newest uh Public Services Tech his name is Jacob Moran he was born in uh Green Bay Wisconsin he's uh grew up in yeah I figured you would enjoy that I appreciate that he grew up up in the St Michael Albertville area went to college at St Scholastica and duth um just from the get-go a lot of uh um technical experience Plumbing irrigation construction um once we got to know him extremely nice well spoken very easygoing hardworking uh learns fast and one of the favorite things that uh that he told us during his interview processes um we always ask a hypothetical uh Sports question you know what sport would you play in what position and he said point guard because uh that position you do what you have to to help the team and that'll always stick with me so his uh nickname around the shop is Big Jake and uh this is Jacob Moran Jacob welcome um thank you having me so I think the most you don't know me that well but everybody on Council can easily anticipate this question being born in Green Bay who who are you cheering for on Sunday y oh Packers 110% oh I like this guy all right fired fired did Chad just do a spit take yeah Packers all the way all right um Jacob just real quickly um we like to get to know you a little bit better we'd love to do a quick round of two truths and a lie are you prepared for that is that okay yeah okay go ahead okay so my three statements are um I just got married uh I'm left-handed and uh I'm 23 years old so one of those is a lie okay show of hands folks which one is the LIE everybody can play along uh I'll just go with zo all right Jacob it looks like two and it's between two and three yeah it's number two I'm not actually left-handed I'm I'm right-handed but all right not a great one but uh yeah all right well welcome to the city of Carver we're excited to have you um thank you and go Packers yeah go pack all right um they can go all right with that let's move on to the HPC commission interview so uh tonight we have David Pasco joining us us um uh Council if you are okay we'll do this just like we did the last one and I'll ask the questions just to make things a little bit easier okay awesome um let's see so welcome David um we have half a dozen questions that I will ask um and then we will um talk we will discuss this I believe a little bit later on this evening during the the regular council meeting just to give you an idea of procedure and then Brent would be reaching out to you within the next few days to let you know how things turned out so um question number one is briefly introduce yourself name is Dave Pasco I'm a licensed attorney make my living as a financial planner I have a little bit of experience on uh Council you know commissions um I was the president of my neighborhood board when I lived in Minneapolis and I was a uh Park and Recreation commissioner in uh the city of crystal um I'm a Navy reservist just got back from 13-month deployment to camp lemonier in jouti it's a small African country just north of Somalia all right why would you like to be a member of the Heritage preservation commission uh I have a like I said I've got a some other places that I've been involved in it's kind of my natural uh it's my natural go-to is to get involved in the communities that I'm in I'm fairly new to Carver and I noticed that there was the uh that there was the opening there was a spot that was not filled and you know I was a history major in undergrad I have a lot of respect for uh where where places come from and I think that preserving that is is pretty important so that that is specifically why uh uh this this would be a good fit for me I think all right what do you feel is the role of the HPC well I think that probably the first thing is to make sure that people understand that it it that it exists that there are some rules and some guidelines to help keep uh to help keep the architecture and the the buildings in the community unique and interesting um giving not not only letting people know that those rules exist but giving people ways to kind of uh giving people ways to do right by their buildings and their Community uh public awareness and uh getting the word out there I think is pretty important not just the guidelines themselves in terms of historic preservation what do you think is positive about the actions of the city what do you think is positive about the actions the city has taken and what do you think could be improved upon well I mean the the guidelines themselves like both the commercial and the residential uh guidelines are are pretty are pretty good and they're they're expansive but they if you go to the right chapter or the right section you can find something pretty specific specific to what your building might be it's not like the the 78 page commercial guidelines are going to like every single page is going to apply to every single thing that's happening on each building I think that that's really really helpful and having that guide uh or those guides available is is pretty important to let people to to give people examples especially of what a good historic preservation would be all right what personal strengths will you bring to the HPC uh well I enjoy uh Maybe not maybe enjoy is a strongboard but I respect that there are certain ways about doing doing things especially with uh historic preservation renovation things like that uh I do have a couple of rental properties not in the county but I'm familiar with the permitting process and obviously when you're doing historic preservation there's an extra layer on that and for people that just kind of want to slam through a job and get it done the permitting process and dealing with commission like this could be frustrating but you know kind of being proactive and letting people know that this is part of the process and uh and and outlining those rules would be I think a strength that I would bring to it all right the last question is that the HPC meets on the second Tuesday of each month will you be able to consistently attend those meetings yes calendar is clear okay do you have any questions for us no I don't uh I'm I'm if if there's any other follow-ups I'm happy to answer them offline uh it's uh it's an interesting job I mean I'm not going to say that I'm an expert in historic preservation I have an interest in it but I'm uh I'm hoping to help in any way that I can well great thank you so much for your interest we appreciate you um applying Council does anyone else have any other questions they want to ask seeing head shaking no okay all right David thank you so much for your time we appreciate it you're welcome to us Stay or Leave totally up to you sounds good thank you all right um let's move on to item number four the Jonathan Carver Parkway Improvement project landscape update uh eron Miss Smith go ahead okay how's that look good cool all right so tonight we are discussing the Jonathan Carver Parkway landscape project we have a couple goals of our conversation that I will say to you now I'll talk about them throughout our conversation and then we'll wrap at at the end at the same goals just to make sure that we're checking all the boxes that we're looking for so tonight the goals are we're looking for review by the Council of removal of some trees that were previously shown on the plan that we looked at at the April 6th meeting we are looking for affirmation of the committee's roundabout or as Glenn would say rotary and we're looking for a general consensus of the council's support on the landscape design for the Jonathan cover Parkway project so if you remember the 2019 strategic plan we were really intentional about this project it kind of felt like what that your slides aren't moving forward oh nothing no looks like you're locked in the edit there right now no looks like you're in a protected view if you to Ain I don't want you to feel like you're in the hot seat do you want us to move ahead in the agenda or are you okay I think I'm good okay thank you well eron's working on that I can update the counil related to Joint Powers agreement for the project Dan lannis and I met with Lyndon robet and Darren milky this morning and um Dan you can feel free to add on but I think that the uh negotiation worked out really well um for both but especially for the I would say main areas that we are looking to um accomplish one uh the county is willing to fund 50/50 the RB FF so The Pedestrian Crossing system south of the uh roundabout and at six and Jonathan Carver Parkway uh the county is also willing to pay for 50% of the cost to relocate the cover black so side that was uh being impacted by the trail realignment and then the county is also willing to pay 5050 for a a trail section which runs north from uh Ironwood Drive to where the new round or to the new underpass um previously they were say that needed to be 100% City but that Trail is already constructed it has only really being impacted um due to the construction of The Pedestrian underpass and so ended up um being a really I think good uh negotiation for the city um and the county is U has been a really good partner uh to date on this project I don't know if I'm I'm missing anything Dan but uh a really significant piece we we still have to kind of uh cross some te's and Dot some eyes really to getting it through Larry Harris the county attorney's office but I I think the the majority of the document um is in is in really good form to bring to the council for adoption probably um in October Dan anything that I missed no other than the fact that uh this would be quite a success if it got done in one meeting and it looks like it might be done in one meeting so I think I think it was a good good faith effort by by all involved think it think it went very well what I've I've experienced so I hope you didn't just jinx us Dan no I I I think I think it was good I think it was good so yeah we'll see it it'll explode from here just because I there you go we'll see what happens but good meeting great good news what's the [Music] PDF slide three or slide slide one here looks looks good my transitions will just be a little choppy but we're going to we're going to go for it so if you'll recall at our 2019 strategic planning get together we were really intentional about this project it felt a little bit like kind of the flagship project for this Council coming together as the 2019 strategic plan kicked off we knew that we needed to hear different voices from our community we uh knew that we are not the only people who use the corridor it's people who live on the corridor work on the corridor um have different experience and just use it differently so we are really intentional about starting this project from a place of uh where can we go who do we need at the table what will the project look like long term so as part of that we uh created this dream list of who we wanted to be involved in the project so we solicited uh information from people that had a diverse background and really relationship to the city so we had a business owner on the corridor two residents that lived on the corridor so their backyard looking out their windows in the back is Jonathan Carver Parkway we were looking for residents that had children at Carver Elementary just knowing that they might look at the corridor a little bit differently thinking about how their children maneuver the area of Carver Elementary as well as getting there a resident that lived in the community for more than 10 years so someone who has definitely seen a lot of development in Carver probably felt a lot of The Growing Pains that have come over the past 10 years but especially the past couple years with the amount of construction that we've had we were looking for a new Resident so someone who had moved in recently who might not know as much about Carver but they were excited about the project uh Master Gardener was really important to us just because we didn't don't have some of the specific knowledge that we felt we needed in the group and then a representative from each of the commissions so Planning Commission HPC and Parks Commission were all part of this project so what we as them to do is we as them to work towards a vision for the corridor but something that we stressed at the meetings was that we also needed them to be champions of the project just because this project is going to be long it's going to be challenging at times and it's always easier to have someone in the conversation throughout town that can speak about a project to say hey I know it's hard but I worked closely on that project I'm really proud of it it means a lot to me just to give some different perspective for people who might not be so excited about a very long construction project through a majority of our city so here's the group together we met several times over the winter of 2019 and 2020 it feels like it was a long time ago but all of a sudden here we are so here's the group together looking at huge layouts that we did uh Dan and then Jonathan Nelson with Bolton and mink did a really fantastic job picking up on just the conversation that the group was having so it was often side conversations that two people were having that Jonathan would pick up something small that he was able to add to the plan so this group was definitely uh heard during the process and they were also really kind and fun to work with so some of the things that they developed for the vision for the corridor is that they were looking for something that was uniquely Carver so I think that we all can agree that there's a pretty good sense of place when you're downtown Carver but we're still developing that through other parts of town so when you're in downtown Carver you see the flower baskets and the clock and some of the monumentation that we have and we're working towards it but we're I feel like we're just starting to incorporate some incorporate some of those things uh up the hill as we say so how can we draw things from downtown that that are important to us to what is considered the newer part of Carver with more construction something else we wanted was we wanted people to know that they were in Carver when they started driving down the corridor Jonathan Carver Parkway is very much uh the gateway to our city right now so how can we make it seem like oh this feels a little bit different like I'm suddenly not in Victoria but I'm also not in just Carver County now I'm in the city of Carver so we were looking for something that complemented the existing branding and identity so again what we have downtown and then more recent work that we've done together on levite Griffin and minroe drive so if you think about Levi Griffin and minroe when minroe is fully constructed you'll see a lot of similarities between those two roads and that was very much not by accident we were really thoughtful about the planning of mineral Levi Griffin was a great place to start for us it has the river Meandering the way through the medians we mirrored that on Monroe Drive to give it more of a Parkway feel to again give it that distinct feeling that yes I am in Carver we're also looking to balance function safety and Aesthetics to create that unique Corridor so I could have made it as pretty as possible but if Dan was telling me it wasn't safe it didn't work so we worked really hard to find a balance between what we liked as a group but also what would function and be safe for the community so here are some of the uh items that we drew inspiration from so again the flower baskets downtown the light poles the clock some of the branding that we have um just the type of branding and also some like what it says so we have a couple of these Elements Incorporated into the project that I was get to as I continue and then again we looked at existing corridors that we have so we asked the group what do you like about streets and carber right now so something that they mentioned was the tree canopy on Broadway so if you think about JCP and its relationship to Broadway there are two streets that uh definitely feed off one another and they will have a relationship that it's important I think that they look and feel similar again just to give some of that continuity knowing that you're in Carver and then this this is a picture of Levi Griffin Road that shows the river running through it so we know that the free rocks aren't an option for the JCP project but something we would ask you to consider including in the project in a way that works for both us and the county so here is their Grand Vision the committee said that they had a preference for more natural features so they preferred things that looked a little more natural less manicured they thought it was important to have the Minnesota River continue they were looking for that sense of place and then again that branding so including the light poles that are similar and then um something that's exciting that I'm really looking forward to is adding that Medallion over Highway 212 so as you're traveling 212 you'll see uh different communities with their logo and their City's name and that's something that we focused on for this project again something that says you're in Carver you are here we are in a different spot now but here's the group proudly showing off their rotary or roundabout again this was a really great group to work with if anyone from that meeting is watching tonight or watching later thanks for joining us thanks for being part of the process can anyone hear my son crying was good he doesn't sound happy okay it's not just me no it's very soft okay good so at the April 6 city council meeting again we heard that we needed increased spacing of the trees throughout the corridor it was important for the project to to blend with current way wayfinding and branding and then we had a couple editorial changes for the committee that we want to talk through tonight so there have been a CH there's been a change that we removed some of the columns in the center median that traveled the entire project distance um something that we asked the committee to do was not think about cost which was fun for them in a lot of ways but then challenging for us having to reconcile some of that to say you had this great idea but all of a sudden we can't have it and the number of columns definitely has been revised and then there is a preference for overstory trees as opposed to the Evergreen screens so as part of that conversation we're going to start in the area along Jonathan cover Parkway near the intersections of 6th Street and 4th Street so through the conversation on the 6th we talked a lot about Tree location tree placement and it worked really well on paper but then as we dove into it a little bit more we realized it doesn't work in practice so you'll see the picture on the screen there are fences throughout the Jonathan Carver Parkway Corridor and there's not an opportunity to add trees in several of those yards in those locations so we took 14 trees out total I know that there are some yards that you'll see here that don't have a fence but we didn't want to limit the property owners that live there now to say we put this beautiful tree in you cannot have a fence in the future so that was something that we felt was important was to allow the property owners there to have a little bit more contr control over what's happening to their property so we don't want to be in the business of changing someone's property too much if we don't have to so the removal of the 14 trees reflects that we also identified that a lot of this project is just going to have to be field fit so something might look great on paper but the day that the trees go in we might go out there and realize doesn't work we need to move that tree it needs to be in a different spot so we uh increased the spacing guidelines and then again removal of 14 trees in this area so here is an existing view as well as future so you'll see additional trees added to the west side of the corridor the East Side largely staying the same so something that we'll ask as part of the discussion tonight as we're thinking through trees and tree placement is that landscape decisions are often a one-time decision so it's not common at all that we go back and add additional trees to a project so remember remember that as we have this discussion something else is that the decisions we make here about this project tonight will set the vision for JCP for decades this is going to be a project that hopefully does not need major repair for a very long time and I hope that it's a project that we all can look back on and say we worked really hard we made some really good decisions something else the work that was completed by the committee were a group of invested residents so keep what they have in the back of your mind that it came from a group of residents that that have different perspectives and travel the corridor differently and something else to consider is that where the corridor stops today is not where it's going to stop in 5 years 10 years 15 years so the uh additional space that we can take South I think is important right now just because someday the corridor is going to continue much past where the fire station is and where six street is so here's a view if we are at the intersection uh coming off the bridge of 212 so thinking about some of that branding you'll see the poles that are included the light poles that are largely being added throughout the city where we can the uh committee was really excited about a trail system that connects adding more connectivity uh right now you get up to the bridge and you're kind of stuck so how can we increase how people can get both into Carver but also North so yes there's not a ton of development uh by Fleet Farm and Lake View today but it is anticipated in the future so how can we set ourselves up for success with our trail system today to create that development North I think this is one of the more beautiful parts of the project are these columns so again increasing The Branding so the water tower is our logo it's everywhere it's on our all of our apparel all of our city documents so adding that uh we had a couple different options for these columns but felt it was important to keep just the water tower just Carver name for Branding and they are I think going to be really stunning when they're lit up at night which is great the review of the April 6th meeting again we heard increased spacing through uh the trees throughout the corridor so we're going to work really hard to figure out where trees make sense and if they don't make sense somewhere we're going to work to not put them there just because we don't want at any point to be removing trees that we have worked so hard to get on the project we understand there's an importance for blending of current way finding and branding we feel like that has carried through the project at this point and then we're talking through the editorial changes again the removal of the columns in the center median and over story trees instead of Evergreen another discussion point that we'd like to talk through tonight is the roundabout so you've seen a couple versions of the roundabout with some different orientations of the center so this flips it um we heard some feedback from the council that uh pedestrians might end up there if it look too much like a pedestrian walkway so this roundabout shows the area in the center with concrete so this has a couple benefits to it so first public services will have a place to put a truck to do maintenance in this area so to get to the center medium safely would be tricky for them with any equipment especially if there's nowhere to put a truck so thinking about watering getting equipment out there this is a good option to give them some space to work with and to work efficiently this also gives them a little bit less work in the center median so less plantings with some increased concrete this also carries through the vision of the committee so adding that River kind of flowing through the median is something that they felt was important for Branding and to create a consistent look throughout the city of Carver but here is uh the other option of this Center median so um increased plantings no bench of concrete in the center that is something um we would like to get a little bit of feedback on from the council so you'll remember the goals of the conversation were to um review the trees previously shown in plans affirm the committee's roundabout recommendation which does include the concrete area in the center and then get a general confirmation and affirmation of the council's support on the landscape design I will open it up for questions and discussion all right um let's see I will start I think it looks good I think it's um Erin I I appreciate um you being reactive to what was just not feasible like the trees in the backyard of the folks between community park and Fourth Street who have fences in their backyard and you're rationale for making those changes certainly make sense um Erin said it but I want to be really careful that when we're talking um speaking as a council that we really keep in mind you know we sought out volunteers to counil provide counsel and to share their feedback and to essentially do the heavy lifting on this for us so um I think that they came up with a really nice plan um and I am I'm in favor in moving ahead with it as proposed go ahead Ain are you looking for direction that on the on the roundabout we're looking for a general affirmation that yes we'd like to move forward with the roundabout as the committee proposed with the concrete in the center okay can you go back to those two um slides that me to start here sure that's great um did we reorient where that is well I for some reason I had my head that the we'll call the river running through it was going from six Street to doen yes so it's been flipped a couple times back in so it started this way it got flipped it's flipped back so we feel like this is a clearer way to keep pedestrians out of that I don't foresee that being a huge issue but I think this kind of solidifies it that it's a space of just viewing not walking so I do prefer the sight lines of um for esthetically when it's placed this way as compared to the other way I still do have a little bit of conc concerned that we're going to have teenagers possibly from the skate park or wherever that are going to be looking at that and thinking it's a trail um can you flip to the next one with all the plantings in it instead so I know that here you kind of put in one swath of things it could certainly not be one big green area it could be plantings that are changed up throughout so it doesn't just look like a big big section of 111 um I really can get on board either way to me if the rest the council thinks that the um the river through it is the preferred way do like it oriented better this way than the other direction so I just wanted to say that if if we go forward with having the river I would prefer it the way it's presented here can I make a comment on the river so I've know notice the river on Levi Griffith as well as what's shown here is kind of is in the median right so it's going down the center of Jonathan caror Parkway so I agree with you Christie I like the orientation of the river because it kind of continues it even though it's jumping to roundabout and then beyond I'm assuming I can't see it in this picture but does the river continue south of 6th Street in the median it would continue throughout the median okay so then I like that continu it I guess that makes sense to me Lori I saw you had your hand up yeah uh Erin I had a question on when you talked about Medallion on the bridge um and I know I'm not sure it's going to be the east or west but I know just right now one side of the bridge has that taller green fence um probably the west side where okay um so I've seen in some other communities where they'll Medallion just on one side with that tall fence is and they'll have sometimes it'll be on both sides do you know for a point um what the preference is or would we only see it on one side would we have it on both so right now the project only considers having the existing fence which is on the west side of Jonathan k Parkway or yeah over 212 we'll be adding it to that fence if in the future an additional fence is added to the east side we could also add it there but at this point we're just considering one okay I would support having it on both sides knowing that then probably adding a fence just for the decorative part and to be able to hold Medallion but I think just for the um design of it you know for the uh branding and um identity to have it from both coming the East and the West um but I also don't know how that impacts the cost too so um that that would be my only thing like on a wish list otherwise I think from a landscaping perspective this looks great thank you Lori Glenn I like it I like the way it's laid out in the um on the north south Corridor there with the river running through it um I think taking out those 14 trees is a bonus um I just like it looks great I'm happy all right Erin do you have sounds like uh it's unanimous approval do you have what you need from us is there any further Direction so I'm just going to reiterate that we're going to move forward with the roundabout with the concrete and the center oriented more north south instead of east west okay great thank you thank you all right um item number five the 2021 general fund budget review Mr Merck all right can everyone see my screen yes yes I'm going to kind of skim through some of these slides that we went through uh the other time so that the council has an opportunity to to spend some time on what I'd call kind of the meat potatoes or some policy and decis policy making as it relates to tax impact for residents uh so what we had discussed uh not only at our last budget work session but previous is kind of the difference between the general fund and the and the interprise funds a general fund being funded through property taxes while the Enterprise fund uh which is water sanitary sewer and storm being funded through uh rates and charges uh for the use so one is a property tax one is more of a use tax uh where we're at in our process is a fairly significant step right now is at your next meeting on September 21st the council would be sitting the kind of the budget for the budget or the preliminary tax levy and so um if we need to schedule an additional work session for you to kind of go over some details we can certainly do that um typically will will'll present uh the levy as a recommendation based on your feedback during these work sessions but we'll also provide some options should you wish to adjust that then we'll be hitting the Enterprise fund budgets in October um going over a draft of the truth and Taxation uh presentation at your uh November meeting having that public Hearing in December I had a typically truth and tax station statement so that's uh the P the the taxes that residents can expect based on the levy plinary Levy that you set those will typically come toward the end of October the first part of November and that'll really give the council an opportunity to get some feedback from residents uh business owners Property Owners Etc uh culminating with the adoption of the budget Levy at your last meeting of the year um some Revenue items that we went through uh at the previous meeting the one thing I'll note and you'll see it in a in a further or an additional slide is we just kind of highlighted the feedback that we receiv received from the council that we want to do as as best that we can to try to line up um the purchase of the plow truck uh while also monitoring uh how local government Aid may or may not be impacted and and perhaps a a good question for representative Nash at the regular meeting is what he anticipates for impacts to LGA and the upcoming legislative session uh I'm going to skip through these if anybody wants me to to stop at um any of the kind of the expenditure items I'm going to skip to the kind of what I'd call the new information so the the general Levy history again this is what you saw at your previous work session at 4.9% uh with the levy history going back to 2016 um so the general Levy and the debt service Levy which was from a previous slide ends up being kind of the total amount that were you'd be requesting from the city of C taxpayers to to fund the city's operation for the general fund which is a 4% increase over 2020 here's some additional information um excuse me council member mcnight had asked for um how our total Levy increase uh relates to our population history and so I think it does provide some additional context as the city continues uh to grow you're going to see a levy increase um just because I think the mayor's uh used this by the way if if anyone hasn't listened there's a a podcast that the league of Minnesota City's put out that the mayor participated in she stole one of my analogies about more mes to feed so imitation is the greatest form of flatter I probably gave you credit didn't I yeah you did okay he gave me Kudos uh but anyway the uh I was you know really uh we typically don't do population forecast year to year um but based on the number of new building permits you know we really you know went up by close to 500 people and I think you could probably expect something similar for 2021 so you know know we've been kind of puttering a little bit in the 4,000 but we're going to go from 5,000 to 6,000 pretty quickly here here um so I think it it puts a little bit more of a spotlight on some of the bigger infrastructure projects the council's considering uh water treatment plant Jonathan Carver Parkway uh Street Maintenance planning that there that the fun part is kindness seee in the rooftops and welcoming the new neighbors kind of the nitty-gritty is talking about Cloud trucks and funding infrastructure Etc um so the assessment summary something that we cover the kind of the average market value change for the city is just over 4% so that means if your house was valued at 300,000 right now we're expecting that to go up to about 312,000 the average value home is 330,000 in the city um so kind of down to the tax rate something that we wanted to discuss with the council tonight so we'll take our certified Levy which you essentially adopt as your preliminary Levy and then finalize in your at your December meeting and that number uh is divided from the total market value of the city of the city that comes up with our tax rate and so uh last year the city's tax rate excuse me was about 49.4% uh we end up getting revised uh tax information from the county in the form of a an Excel spreadsheet so we can include our preliminary tax uh for 2021 uh input the tax capacity along with some other factors that go into preparing that and it's a really great tool we can come up with an estimated tax rate which in turn allows us to um come up with an estimated tax and So based on the the draft the 4% Levy increase uh the tax rate would go from about 495 to 44 and a qu% and you can see the uh difference between that impact on a $300,000 home so here is just a representation of that over time since 2013 and then kind of the methodology or the calculation if you will on that so you can see a $300,000 home there's a homestead exclusion that's applied so that gets you to a tax capacity that $2,898 multiplied by the city tax rate um giv you the city of carporate property taxes now one of the things that we'll explain further during the truth and Taxation is for each one of the taxing entities on someone's truth and Taxation the same calculation is made so think of this for the city then the county has one the school district Metropolitan Council that all makes up so it's like having the EXL Center Point your cable bill all all on one so sometimes that could be a little bit difficult where if the city's having you know going to decrease city taxes but you know a referendum just passed in the school district that's going to go up uh human nature folks are going to look at that bottom line and so uh we have some work to do to educate people and point out some of those differences within the greater context of the tax statement so here you can see that difference down to $1,283 now what we also do is we try to show that calculation uh if your home went up by the average value so that 4.9% and so uh or excuse me that 4.2% so can see what that does it inre a $300,000 home in 2019 if it went up the average market rate it would be valued at 312,000 again the homestead exclusion is applied and so their taxes or city taxes would be just under $1,350 and so if I had that $300,000 home in 2020 and my home went up by that average rate of 4 and a qu% I'd realize about a $89 uh decrease to my city tax and so one of the things that we've been doing for the last several years is looking at that like a utility bill so if you separate it out that cost of uh 12283 find it into 12 months we'd average about 107 a month and then by percentage we break up essentially what that cost so $10 for fire protection $31 for our debt service so speed Improvement City Hall Etc um which is down about $12 from 2019 so kind of rounding this out and kind of teeing up the the conversation for the council so kind of the last items in uh of most significance is the uh new snowplow truck which we are um showing as a transfer from the special Capital fund uh based on the closing of the uh antenna easement or Tower easement with American power and of the not included items uh Public Services Capital Equipment additional Street Maintenance funding a full-time position in public services and then uh fire department Capital Equipment which would relate to uh the self-contained breeding apparatus the tank and the mask um call and I have had a couple of conversations I think we're looking at about 2025 for that for about $180,000 and we have more information to share with the council as that gets closer um but a couple of the items there so one of the a quick question you said you and celly had talked about that in 2025 is that a year or is that a dollar amount about both so the the and chief you can kind of jump in here if there if I missing anything but the department will apply for Grants during that time but one one of the things that occurred so the the last time we purchased these was in 2010 and um there was a little bit of consternation because there just what hadn't been a fund built up to make that purchase and so it added some pressure to the council the fire department Etc and so you know going through that experience at the time we kind of pledged that we weren't going to put ourselves in that position again and so yes this would be a a purchase in 2020 [Music] and hopefully a combination of Grants and in that sense the savings account for the fire department can get us to make that purchase without a lot of financial stress I did I hit all the Sant points there at G yeah I believe so thank you so this this slide is kind of designed to kind of tee up some Council conversation if you if you so choose so this kind of gives you kind of a lading effect of what happens uh should you go choose a different path from what's in the current draft of the budget that 4% increase so all the way from um lowering it to a 0% increase in what you'd have to reduce from the budget all the way to kind of adding the the last items out that we had in the previous slide in the corresponding tax impact and so um I'm not recommending any of them a current draft provides kind of a a real term view but I I think this where is where the kind of the staff hands off this issue to the council is um more from a policy perspective next year we're going to be um taking on the Jonathan carer Parkway debt and so in many in many circumstances or points of view we're going to be kind of based with the kind of continuing kind of budget constraints that we have this year under the pandemic and so um I I wanted to at least see this up for a conversation for the council um that's essentially the presentation that we have for you tonight again uh we're looking to get that feedback on the preliminary Levy to put you in a position where you feel comfortable with adopting um that preliminary Levy or the budget for the budget at your next meeting if you need more time we have space provided to schedule a special work session on the 14th should you want to talk about it tonight and have us do some additional research and present some new information on the 14th as well so with that I'll open it up or hand it back to the mayor for a discussion from the council great thank you Brent um so there are two things um that I would like to have the council consider so keeping in mind that our next meeting um Next plan scheduled meeting we are going to be setting the ceiling height for the budget um you know looking at the fire department Capital Equipment fund Brent is the are we working from zero that we have saved right now for those scbas no there's I don't have the number in front of me um it's about $880,000 yeah that's what I was that we have save okay um you know I remember boy I thought it was is it Christy and Lori and Lori if we could if you could turn on your video that would be helpful um who are on the fireboard you guys talking about mentioning that we were going to start saving for that and that that that would be um that that made all the members of the fireboard excited and happy that we were um going to tackle that really really significant purchase in a more responsible way in the same way um I also think that we should consider adding adding back in the Street Maintenance funding of $35,000 earlier this year when we discussed not going ahead with franchise fees we realized that that money was going to have to come from somewhere and we're making um some really good Headway in those projects this year and and next um but we have a fair amount of projects to look forward to if you will I mean there's a the majority of the streets I think it's safe to say the older streets in Caro are going to need to be going through the same kind of process that we're doing in on kiry and Dietrich and in the Bluffs um this year in the upcoming years and I would like to have that's not a project that I have an appetite at all to do any bonding for for the the simple middle and overlay projects so um I would like to have some money that we're starting to save for that and to put away for those projects so that we can continue to keep shipping away at that so those are my thoughts anyone else have any feedback oh sorry go ahead christe Johnson go ahead Christie okay there's a little delay too so I can't um thanks so I just what it's presented here um to me looks fantastic uh where we're at and with with the pandemic that is going on um and this is not the political part of it but this is just sort of reality of the world PE people have some uncertainty in their job positions they have some uncertainty in in life I am not looking to add more dollars I'm not looking to raise the taxes that our Cate taxes any higher than they are as shown right here that have been presented I'm really comfortable with where it's at I think staff has done a really good job and I just feel like I I feel a little I want to be very conservative this year on what we are asking from people I think we are doing a great job with getting some of that Street Maintenance started that we talked about um I'm just concerned about bringing any higher I mean I think this year too like people's people are watching every penny and I think people are are there's many people who might be suffering that we're not aware of and as we go farther into the fall and into the next year I don't who knows what the job markets and the world is going to look like so it's my preference to not not to tax at any higher rate than we're being shown as the the suggested amount here um so Christie just um my thoughts on that and um I think everybody who's on this Zoom meeting knows that if anybody is sympathetic um to those who have been experienced by Co effects one way or the other or the really really really rough job market it is yours truly um I think that I am taking more of a long game look at this and really trying to think of you know what can we do now and if we include both of those items that'll get us up to the draft Levy option um where our estimated tax rate is 4522 per. that's 1% higher than we are and residents will still recognize a decrease in their taxes so because the numbers come out as they are and because we have growth that we are have been really lucky um to have experienced that's the background and that's why I'm I'm comfortable adding these back in and again like taking a look at that long game it sets us and future councils up better especially for that really sizable um I mean both of those elements both of those items the SCBA purchase and the future Mill and overlay work that needs to be done on our streets um is going to be significant and honestly these numbers are especially for the the road work really small yeah and I hear you know I hear you with you know the as it spreads out that seems very small but as I mean every little every dollar that gets uh charge from whatever in your life adds up to the big dollar amount it may seem it's only this much here but every entity that affects our entire worlds they all add up to something so I to me I'm very proud to look at this and say we've had our numbers look better and the one BR where it shows um the cities in the county watching us fall down that line where we at a much higher space on that ladder um I think very important thank you um I just think it's very important especially at this point in the world I think trying to be as conservative with our residents funds as possible is the route that I feel comfortable with and I understand some of those other needs that are going to be coming we are getting a good jump on some of our maintenance issues already um the scbas I know that Cali has been working on those plans and it sounds like there is money in there now but realizing that there's always a chance to do more um as it comes up but I just for this year of 2021 I really feel Conservancy on on what residents as a whole are going to have coming out of their pocket it's really important all right Joe you started or join L Glenn sure so um just to clarify brand I'm I'm G to try to find the slide slide 16 shows that we're contributing 85k to Street Maintenance so that's higher than we what we would normally put in correct on an annual basis I think last year I was right around 70 okay so it is somewhat higher I uh certainly sympathize with Mayor Johnson about the um Coming bubble of Maintenance that we are going to have over the next several years and I do want to see us contribute more so I'm glad that number is a bit higher um but again I struggle with this is a really uncertain year um and I know we have a lot more ahead of us next year um so I'm pleased that we're contributing more here um I'm also pleased that we do have money uh for the fire department needs as well um I guess you know my vote is to stay as proposed I like this um plan um just as we are just knowing that there's a lot more coming next year and just the uncertainty right now and over the immediate term our residents it's my two cents thank you Glen um I go back to the assessment summary and I was really pleased to see the numbers of uh residential that has bumped up our uh totals of the assessment which it's I call it um spreading the pain for lack of a better phrase um realistically when I look at uh the 2020 versus the 2021 I want to remind the council that this is a do not exceed so this would be a ceiling we could always take things out of the budget we have time to do that but currently um knowing that uh that the fire department is going to need the SB this scbas and we are going to have a subst substantial amount of uh of road construction next year and just even the Street Maintenance those two items I will concour with the mayor that I don't have a problem keeping those two in for the immediate time frame for the do not exceed budget because we can always take them out in October November before we vote on the final project but if we take them out now there's no way we can say oops well we really should have put some money aside for those two because those are going to be big hits um in the years to come so uh I would rather see the see what are those $2 AMS the 25 and the 35,000 dep in for the near future so that way it's the do not exceed dollar amount so that way we can still have conversations about them instead of taking them out now and taking them absolutely out of the equation as of right now those are my thoughts because when I look at it realistically even if we keep them in our taxes will be still lower for next year than what they are for this year thank you Glenn that makes sense yeah thank you Glenn yeah and I want to be clear I have you know I'm absolutely open to you know negotiate but I think it would do us a service to have it in for that first draft budget so that we have that in for the not to exceed number again taxes will still go down to the residence of carvo and it sets us up better for the long term you know we know what's coming down the pike we know that we have you know the Jonathan caror Parkway project is coming and that that's going to be fairly significant in our 2022 budget and probably allow us a lot less wiggle room in terms of setting ourselves up for the long term for some of these bigger projects that we're talking about tonight so um again councle I really want to stress I would I'm advocating to have those two line items put in for them not to exceed number so that we can continue discussing this throughout the fall and that so that we can kind of see Christy probably to your point you know a little bit to see how the co situation goes how the economic situation goes and best case scenario set us up very well for the SCBA replacements for the the um Mill and overlay work that needs to be done in all the older streets throughout the city so um Lori I don't think you've had a chance to weigh in yet why don't you go ahead no thank you m Johnson and just to confirm was it those are kind of two areas or categories that your propos or you would like to see put back in was the um thank you uh the fire department Capital Equipment and the additional Street Maintenance funding okay so two and four uh I also support that um there are so many unknowns of this here but the one thing we know for sure is we need to keep our fire department equipped with um updated equipment um so just on that tone um we're going to need to uh always support them and keep them equipped uh so for that reason and then with the Street Maintenance it just I like that term long game but really just being good stewards of the infrastructure that we have taking care of what we have and the one thing we do know is some these rols are going to continue to deteriorate um and need some type of replacement uh so for that reason I would like to keep or include those in the 2021 that's my only comments all right thank you Lori um any other thoughts comments I guess can I ask a question about the seba total because I don't have it in my notes from the fireboard meetings um is the plan to put 25k a year 2021 22 23 24 and 25 to meet the spend requirement in 2025 have to recalibrate that Joy there it be but you you're on the the methodology is correct I don't read that if you're okay but you're kind of saying let's put for five years let's put a fifth of that each year so that we have the total ready got it okay okay I based on what I hear from the counil I guess what I would probably do is prepare a resolution at the 4% and a resolution at the 6% and then allow the council to dis or not allow but the council could discuss and then you know vote on whichever one unless there was a third option that you wanted to have presented you obviously could put any number in it but we prepare to friend I have a question for theba is for the fire department is the dollar amount I know you said you don't have the exact but is the dollar amount of I'm I don't remember the slide 25,000 is that is that a stagnant number that every year we had 25 25 25 to get us to the right Point yeah so if we so 180,000 divided 5 is 36,000 so we're you know we'd be putting 25 away and probably using I would say then 11,000 of that uh 80,000 for a year one then if you'd follow that track then we'd be for the 2022 budget we'd be looking to allocate 36,000 and then all the way up to 2025 which would be then the last kind of installment um Cali I know you're on here if um if you're able to answer any these questions uh is that do we apply for grants for this as well or have we received anything in the past or are there any other funding build we look at this the last time we replaced them in 2010 we started applying for Grants around 2007 um each year we applied for it and we were denied each year um once again we will start probably the following year and we will apply up until we need to purchase them in 2025 okay so uh the ones you did a complete overhaul in 2010 and got all brand new ones that year yeah this is something where you need to replace them all at once um um because all the all the bottles and all the packs will be expired so we'll have to replace them all in 20 25 it's not where you could replace a couple a year because there there the models change and you're going to want training standpoint then from a usage standpoint you're going to want everything to be the same okay and is that is there a reason that 2025 is the magic number because they're only good for 15 years okay and then they have to go out of service but legally I guess yeah OSHA requires them to be taken out of service okay okay KY would you mind sharing with the council the you have a I think an interesting Grant story through a partnership right that there was a successful Grant and you're working with that agency yeah we received a we received a grant uh a matching Grant from the DNR uh for a purchase of radio so well as the city will have to put forth $5,000 the DNR is matching another $5,000 so we'll be able to actually replace two to possibly three of those radios that we also need I guess that Kelly I was referring to there was another department that successfully applied for the scbas and you're working with them to try to mirror our grant language oh that actually wasn't for uh scvas it was actually for the radios um but yeah clone clone right down the road received a successful Grant from uh FEMA to replace all the radios so we are working to get their language and mirror it into ours Okay so when you apply for Grants do you have to apply them in order to get them all at once so would you be applying for year 2025 or you apply and then they just give you a chunk of money and then the city has to come up with the matching funds whatever year you get it in um yeah that would be the case and most of time it's 10% um and that's kind of why we have that fund set up that kind of if we were to get a in year 2024 per se we would have the funds available to I mean that would be 18,000 so we could I mean we we'll apply for that or we'll support applying for that that those FEMA funds every year and if we get it early then we'll just we'll be able to with our existing fund balance um pay for our grant match okay so for for me um I can get on board with adding into our our maximum L amount that we would consider to add the fire department in I think we've already raised the amounts for streets again I feeling very very conservative this year because people's lives are so up in the air that um just adding more and more doesn't appeal to me so um if the rest of the council agrees at least on that part that we should go back with having the fire department dollar amount entered in I can get on board with that so I would still like to see the street amount added in $15,000 added to the Street Maintenance fund from 2020 to 2021 but that doesn't buy you a lot as we've seen because we've gone through these numbers recently when we're approving the mill and overlay projects and the full- depth reconstruction projects um the streets that we're working on this year so um I still continue to Advocate to add both of those in so Brent um I have a question for Brent Mayor Johnson go ahead um Brent I know that we were one of our bids or quotes that we got in for a reconstruction spot up in the Bluffs I believe came in much lower than we had anticipated so did we have can you explain that a little bit and then maybe the excess funding that we might have left over if there is some correct so the um that's that's a agenda item for tonight that Aon Schmid's going to be presenting that so um I'll go back to the Street Maintenance slide so that this slide is kind of reflective of what I can say is our new real reality where the um the last time you saw this uh table we had Ramsay at 111,000 and so with Ramsey coming in at 50 um with project cost at 50,000 you're essentially able to fund KY High Carver Bluffs Carver Creek and Ramsey for that $200,000 in in um special Capital fund transfer the last time you looked at this we showed a Street Maintenance fund balance of it was under $5,000 so you're picking up um you know $60,000 from the last time you looked at this um table as it relates to Future Street Maintenance I think that's that's a that's a significant change from the last time we looked at it when we were anticipating doing ramsy in in 2021 for um you know $60,000 more than we're going to be doing it for in 2020 okay thank you so that just reiterates where I stand on it but thank you okay and just you know if you look at it $291,000 I don't know that we're Mill and overlaying more than boy a half a mile of streets in Carver and just to think about how much more we have left I guess that's kind of the where I'm coming from and what's rattling around in the back of my brain so um Brent it sounds like we are all at the same place in terms of being in favor of giving making sure that the fire department's uh $25,000 gets back in there and I see council members thumbs up thumbs down or head Lori Glen okay um um but I think that the area where we're still debating can I do the same strap hole for the $35,000 for the street Improvement it's still a do not exceed number yep Joy or yeah you have a vote Joy um you know I I'm okay with it do not exceed for now but I guess the ask I would have in the interim before we finalize it is I don't know how much more detail we can get about potential um Street Maintenance costs um and getting more specific about specific street names and dollars I know we've looked at a couple of different tables but maybe if we can have some more data so that that looks a little bit more Concrete in my mind for 2021 if we're going to include um additional Monies to kind of have an eye for what it might include now that we've moved Ramsay into 2020 all right council member ni can you say that representative Nash was trying to contact me about Mee so I missed the first part of your so my comment is I'm okay with including the additional Street Maintenance in the not to exceed for now but I guess the homework before the additional data I'd like to see before we finalize this number is that um maybe if we can have another table of what next projects we can Envision for 20 21 or even 2022 um street names potential dollars so that I could see a little bit more concretely now that we've moved Ramsay into 2020 right so we've moved some things off that table um what would be left for 2021 so I can kind of see where those dollars might be going that would help me and I would say typically we would be able to do that one of the things that we're kind of funding that's kind of built into the existing engineering budget is doing a Pavement management plan okay um I think just for the sake of kind of equity and identifying priorities I'd like to kind of see us as an organization get away from kind of the I would say like what we have done recently is kind of Chad and Paul going out and identifying some priorities but I I think we probably owe it to the residents to have a more um formal review of all the streets make sure that it's not just the ones that we're traveling down you know or the routes that some of us may or may not take to work that kind of thing so um that was inside joke for some folks um but I so we we won't really have that kind of information that could probably be useful without that so I don't think we're going to be able to provide you with really useful data okay what do you think we would would have a more detailed maintenance plan I would say by year so in my mind with the Jonathan k Parkway project including the Sixth Street yeah work to resurface I'm not envisioning that the city based on the budget and practicality would do any significant surfacing work in 20201 beyond the six Street work but I and Dan and Chad could maybe chime in my my hope would be that that we could have a pavement management plan done in time to inform the 2022 budget process so that the council could review ask questions critically assess the payement management plan to the point where that number is kind of baked in already to the 2022 budget that you you already know what that number is you've debated it and really what that kind of does is eliminate the need to kind of get into the nitty-gritty on streets and it's more of a budget conversation and it is a uh which street to do conversation in the in the budget and that's what we're looking to kind of clean up and make a little bit more efficient with you but Dan or Chad any any comments on what that pavement management plan schedule or process how long that will take and what that looks like oh what you offer is very reasonable without question we could have it in line for the next budget cycle it it's generally couple month process but obviously the the the duration has really going to be contingent on review comment feedback modification because you're really setting your priorities and uh setting up your your costs for you know next five plus years so it's uh with those with the review cycles and stuff it's a it's a multiple month process typically and what's it's really unique about this upcoming process it's going to I think really you wouldn't typically find this but we're going to create this pavement management plan which is going to dovetail right into um Dan and his team are working on impr presentation for the Council on the city receiving Municipal state aid for streets and so we we're expecting expecting to receive that state aid um to the tune of first uh estimating anywhere between 50 and $300,000 for Street Maintenance a year which you know for for example could really help on the four Street the resurfacing project I'm I'm guessing that'll be a priority of the council it's a collector it's in in need of repair um but you're going to be able to take those two things and you know one of the processes of the pavment management plan is Chad or or or Paul Schultz or someone from their team will literally Drive uh every you know mile streets will grade it um based on a scale of how that road is holding up great priorities costs and so it it's it's a really um effective process for um planning and maintaining the city's Street system we just don't have it in place right now but it'll be comprehensive and it'll align nicely with uh the city entering into the state aid program for Street Maintenance being a city over 5,000 Bren can you just just clarify though as nice as that state aid money will go that has to be on specific uh probably larger more well-traveled streets like Fourth Street it's not going to be able to be put towards Mill and overlay work in River Oaks or in the Bluffs correct they so this the council will adopt a a program with I think a corresponding map if I'm correct Dan and then um but yes it would be I would think of streets like Fourth Street 6th Street probably Mount hul Road Carver Buffs Parkway uh the city takes over the turn back from Carver County so it be County Road 40 would likely be in that program those are typically the types of streets that You' you'd find in a state aid program I am I hitting all the high notes on that Dan yep it has to start and stop at another state aid route so they put a little bit of strategy into trying to maximize your funding but yes that generally means it's not going to be a subdivision that you know terminates on another subdivision Street if I when will we be eligible for that again so we'll we'll become eligible next year we'll likely receive funding beginning in budget year 2022 if I if I could conso if we could put a pin in this and finish this up at the end of the council regular council meeting so we can give our team enough time to transition over to the regular meeting I think there's some more work we can do here and I have some updates to share with the council but I don't want to stretch us for time and give everyone a chance to use the facilities if we need to that is just what I was going to suggest Brent are would you like to do your city managers report or would you like to say that for the I'll just I'll just save that for the regular meeting okay any Council requests if not I will entertain a motion to adjourn I'll make motion to adjourn motion by council member Henry I'll second second by council member mcnight any further discussion all right uh Mr may can you do a roll call vote please ccil member Henry hi Clen Henry council member Mack hi Christy Mack council member Sarah hi Lorie s council member mcnight hi Joy mcnight Mar Johnson hi Courtney Johnson all right meeting is adjourned we'll see all in a few minutes