recovered after my surgery all right let's call this meeting to order please rise for the pledge IED Al to the flag the United States of America to the repu for it stands one nation under God indivisible with liy and justice for all all right thank you could I get a motion to approve the agenda please I'll make a motion to approve the agenda second Motion in a second all in favor say I I I motion carries we are moving on to number four do we have any Resident comments and or questions I'm seeing Nick anything oh you're not a resident just throw your pen at me uh any reports no reports I'm seeing no reports none we have a public hearing to open could I get a motion to open our public hearing for the ms4 annual storm water presentation Motion in a second all in favor say I I I motion carries let's move on to Mr Dan boam thank you mayor and councel um you're welcome yes every year at this time we have your annual meeting for the ms4 permit um and tonight we'll run through some of the information related to that so who is involved with storm water management regulation in Carver and as you can see from this slide there's the federal programs that is um monitored by the Minnesota Pollution Control agency they've been delegated to be in charge of that there's the Watershed organizations which is Carver County wo and lower Minnesota River and then there's the state of Minnesota which has met Council Department of Natural Resources and Bowser um the the documents that impact um Municipal operations here in Carver is the ms4 permit um watershed management plans and rules as well as your surface water management plan the origins of the ms4 permit started with Environmental Protection Agency back in 1972 in the Clean Water Act and they delegated local authority to the mpca and the CCA administers um the ms4 program and that includes the city of Carver and if you recall back in 2014 you were um kind of extended your permit from boy back from 2003 2004 the six basic minimum control measures of the ms4 permit are public education and Outreach um public participation and involvement elicit discharge detection and elimination constru construction site water runoff control and that's the one that I think over the years has been the the issue that the city has had to deal a lot with um pulse construction storm water management and pollution prevention and Good Housekeeping for municipal operations here's a picture of some of the examples of pollutant sources um the upper left is the organic waste with leaves and grass clippings um the upper right is elicit discharges that can get to your storm sewer um system um as I mentioned before the bottom left is construction runoff um when there's storm events and you have open soils and the last one in the bottom right is chemical applications with fertilizers um salt Etc um this is a detail that was put together um a few years ago just kind of helping to educate the public on some of the setback requirements from storm water ponds and and that's something that is part of your ms4 program and so the the various things that the city does to comply with the ms4 permit is you have Partnerships with Watershed districts and other ms4s um you have your city ordinances and your Swip requirements you've created a surface water or storm sewer system map as well as storm water related brochures and articles you have this annual meeting every year to get feedback from the public if there's any questions you do um inspections on illicit discharge construction and your ms4 system um public services does street sweeping and staff training and then you finally at the end of end of June you submit your ms4 annual report some of the additional ms4 tasks that were added back in 2014 are listed on this sheet and in general you've been um staff has been working through all of those items and here's a few more and those are all getting done and finally we get to any questions that the public may have or the council may have we kind of document them and we submit those at the end of the month with your annual report so I'll stop at this time the only question I have is um with all of this and I know that we keep up in compliance on a in weekly monthly basis do we have any concerns in how we're moving forward as a city no is that Nick you might want to write that down that was a one-word answer from Dan all right good thank you I'm guessing that there's nothing from the public Justin how are you anything anything from the public on the ms4 all right no no action is needed just an update right down yes all right could I get a motion to close the public hearing make a motion to close the public hearing second there's a motion to close the public Hearing in a second all in favor say I I motion carries we are moving on to our consent agenda I'll second there's a motion second to approve the consent agenda all in favor say I I I any opposed motion carries let's move on to unfinished business anything uh we are on to Mr Voss our 2015 audit conducted by ABDO is is it Ike Ike Ike and Myers and this is a individual who's been with us for quite some time and he has exactly three and a half minutes well in those uh three and a half minutes you know it's nice being here when it's this kind of out of presentation what you're gonna hear from me excuse me could could you just introduce yourself real quick and speak into the microphone well for how high it was I kind of thought I need to stand up sometimes it's tough to tell when I sit standing sitting looks like you're standing to me I hear you thanks thanks um well as mayor web said I have been with the firm and on this audit for 10 plus years uh it's been a pleasure working out here seeing the growth the expansion the improved Financial condition of the city strong compared to your own targets as well as your peers and that's going to be an echo theme throughout this year's presentation as well um giving clean audit opinion and what you have in front of you is two books one's your financial statements you that's got that blue cover be all end all that's what we're here to give is that clean opinion uh it's called the unmodified opinion what I'll be going through for the purpose of the presentation is the management letter I haven't been a manager for ABD and Myers for over five years now I've been doing the presentation a few years so you'll have to forgive me if it feels tired and same old same old so I'll try to hit the high points through this presentation for the record tired same old same old means that our financial staff is doing a great job and that we don't have any issues so please be tired be tired sounds good um what what you'll note through this is that there's items that aren't in here when compared to a city a lot of cities around the Metro under that 5,000 population such as yourself it's not uncommon to have segregation of Duties issues where just trying to have enough bodies to keep checks and balances in place that's not an item in your audit report is a finding from what we've evaluated for staff who's doing what and what council's involvement in and and keeping things in place and reducing risk to what you can you don't have that finding That's Unique uh coming out for the audit prep questions that get asked in the year there's a lot of activity a lot of growth a lot of new debt issued a lot of projects on how capital is a street is it a water Improvement is it a sewer line how that all gets identified for your audit to be in the right bucket for what you're supposed to overse and say things are going how we say they should be going for a project we don't have those adjustments That's Unique for the amount of activity that you have you know year end it's not uncommon and we have had findings years ago of just the timing of when a contractor says hey you owe me this amount related to the work I did through December those situations but all of the accounting was in place no adjustments coming in for the audit you know great quality job on the audit prop side no findings no issues there the one item that we do have as a finding it's preparation of financial statements it's the same finding we've had well every year that I've been out here and we've been required to say it it's very common probably over 90% under that 5,000 population have this finding it's very uncommon not to it's just the cost benefit of having enough bodies in place to prepare your own financial statements that cost benefit isn't usually lining up with worthwhile to get rid of it but that's the one item and it's a very common item that we do have in the audit as far as controls that type of matter just just so let me just back up so that we can put I like to get things in layman's terms you're saying that of all the things that we've had in terms of conditions and what other cities may or may not incur um we have literally one condition and that's one that 90% of cities have and that's preparing the financial statements everything else our financial department has gotten prepared and into alignment with what you're looking for and we are sitting absolutely Dandy in terms of the audit Dandy might not have been the word I was going for but I like it yes I would agree I'm just a Layman guy yes outstanding thank you um one thing that I will mention on page three something new for this year we've talked about it in the past of this new reporting and regulation that was going to be coming up was this gby 68 I recognized I do it for a living so it's interesting to me it's not necessar interesting to everybody else uh but the impact was just you know imagine you know we all have social security here is this you know State Pension we're not having to book Social Security on our financials but for some reason the standard said hey for what everybody's participating in this cost sharing pool for pensions it's got to get on the employer books you know the state's not the employer so everybody has to get their piece of the pie uh where it relates nicely as if we weren't in this situation you know if you went over to Michigan for example that every city is on its own every count is on its own whatever you set aside for a pension you have to set aside funds for it kind of like what we do for our vacation and sick in that situation makes sense I have an obligation to pay this out in Minnesota it's Unique because we're only going to pay in what the state funding rate says we're going to none of that's changing with this new standard we have something now on our books for our portion of the Paras unfunded pension liability but I mean to be honest it's not going to impact your budget it's not expected to impact the funding rate anything different it just impacts is about two pages of your financial statements and about 20 pages of your footnotes so it's it's a thicker paper weight for you now going forward if you need it for your financials but that's the the overall for Carver was about $565,000 you couldn't you couldn't issue debt and pay it off if you wanted to just to tell the state hey we're good don't come knocking on our door we don't want to see this doesn't work that way it's just a reporting liability and it'll have fluctuation going forward but it'll be something it was new this year we'll be consistent going forward uh a nice Point uh kind of echo with that theme on the bottom of page three is this corrected and uncorrected misstatements that's in line with that comment about audit prep what your staff is doing there's not you know a list of five 10 bullet points of things that we had to come in for the audit and adjust you know it echoes that the information you're getting on a month-to-month basis on a quarterly basis to make your decisions it it's in line with what we see we're not having to correct anything once we come out here for the audit and it's all properly reported outside of just the internal controls element I did want to hit on some high points of the financial results starting on page five for your general fund you have a fund balance policy identified to be uh 40% of the next year's budget expenditures great policy you know when you just think of cash flow your main source of Revenue taxes not coming in until June just from that perspective you want to have that 40 to 50% set aside at the end of the year looking at that chart on the bottom your percentage was nearly 65% the end of 2015 and it was at 56% the end of 2014 so there was just Improvement within that minimum Target one of the contributing factors is just that line that you see there a very consistent budget over the last five years and considering the growth and you know kind of echo into other tables and charts that we'll see later on to have that consistency but still maintain a strong fund balance is at and above what we would recommend of that 40 to 50% as well on page six we kind of see where that increase comes in overall uh within your budget what I mean what you're shoot shooting for what you're identifying as a council what you approved was about a $7,000 increase overall the year ended up in about $170,000 increase it was a combination of a lot of factors it's not able to just you know put the pin on the wheel and say this this is the reason but primarily if you look on the top right within revenues and expenditures $94,000 revenues more than expected out of a $2 million budget you know that's less than 5% off overall from trying to hit that for Mark $64,000 you saying good budgeting good budgeting okay yep uh what you'll see is that out of that trying to keep with those high points two items bulleted on the bottom for what would we'd say is that significant within the revenues 95,000 overall the biggest piece was just over 71,000 coming in from FEMA reimbursing for cost with flood control so where you're going to see that on the flip side too is within that expenditures that you had unbudgeted roughly $56,000 for flood control unbudgeted it's like offset pretty significant so the overall between those two and that last B bullet point there within the public safety function building inspection was under budget by 38,000 and then uh we also within the fire department were under $31,000 from budget on pages seven and eight outside of that comparison of just what was budgeted for the year we like to do a chart showing that that Trend kind of like what we're looking at fund balance what's our Trend been for that comparative what have we seen on revenue and expenditures within the general fund and where you see on the chart really overall one significant line item that shows any change here that green line item that encompasses other outside of your taxes and license and permits which are your main revenues for for the general fund this other had a category which had changed it's exactly in line with what we were talking about with the budget it's related to FEMA for the reimbursement So within that other category intergovernmental it decreased but what you'll see on the next page on page eight Public Safety for the flood control also decreased so they they mirror each other on that change for what happened between 14 and 15 uh one item I do want to note on this page eight as well on the top right what we've done is we've broken down that second to right column for Carver for what you have for population what would that break out within these categories per capita and then we've also compiled going through the state auditor getting all of the audit reports across the state everybody within this same population 2500 to 10,000 put together that as a peer comparison we're not saying that this is anything for Direction but just kind of serve as a benchmark and what you note there is that overall your expenditures for the year $481 per capita on average same perer comparison $571 per capita so you're at about 84% and one thing to note too is that we don't include comparison there for transfers out so factoring that out you're spending about $1 less per res or per capita not said per household but per capita than that peer group comparison that's good yes you can say dy I can say that Dandy I like that all right outside of the general fund page nine we see kind of outside of your rate your your utility funds and outside of your general fund here's where a lot of the projects and a lot of the other activity that goes on within Carver is summarized all on this page for page nine within special Revenue funds what you'll see is the lcda grant Carver Crossing you know that's the big part of that increase that 742 th000 that's because there's a $750,000 loan to met Council you know it just basically flowed through Carver for reporting purposes it looks like an increase to fund balance but that's just because we can't show the debt side of it in the fund itself itself so really it's all offset and no real significant change to the city on the project side a lot of activity on that bottom table um couple points there within the bullets your first that first line item within a major fund your 2015 Street improvements that's the new project you know off of issuing bonds of nearly 675,000 just over that your ending amount still at the end of the year is $180,000 you know that's reflecting the unspent bond proceeds which are going to go towards the remaining cost to finalize the project in 2016 another fund that third one General Capital shows an increase of 357,000 uh really relates to $370,000 of bonds issued just haven't done the equipment yet that that'll happen going forward so it's just a timing of when the bonds were issued when the activity will happen placeholder yep uh Park develop or Park development kind of in the middle there $243,000 increase overall as a result the park dedication fees and the activity the developer agreement developments that you have going on for the year another one that I wanted to mention just to keep an eye on because outside of yes here's increases here's a lot of significant activity we also as the audit want to make sure to point out keeping an eye on anything with that deficit you know more from your perspective do we have a plan in place of how we're going to cover those deficits going forward up on the top that's that Park and Ride transit for about $449,000 deficit and on the bottom Carver Elementary School for how that 73,000 kind of placeholders as well just as the activity is going on just waiting to make those transfers from other funds here's where they lie at the end of 2015 without those transfers page 10 what we have here is The Debt Service funds to finance those projects where we are overall for the year um what you'll see bonds outstanding of 6.6 million and a chart on the bottom showing what those scheduled payments are over the next 10 years 2016 you'll see a higher amount but that's due to the refunding bonds issued so there's a little Aster there saying that yes we're over a million this year compared to about 600,000 for the next eight nine years but that's because we already have 533 sitting aside at the end of the year to pay that so what basically means very consistent amounts over the next eight nine years uh as far as special assessments tax levy uh that you need to keep a track of the next three pages 11 12 13 we have a similar charts showing the activity of these funds uh what the charts are hopefully designed to be is I totally understand that yep I'm an accountant to throw just numbers at you it can It Gets Lost in Translation it's really irritating I am or the chart says the bookkeeper so what we have on these next three pages is is kind of getting the feedback from councils as yourself uh you know some of your staff of trying to give something paints a little bit better picture and so what this is designed is kind of be like a mini utility rate study you know you want to know that our rates at where they need to be to cover our operations to cover our debt to be able to fund the capital projects as they're coming in so when you look at this top chart the rightmost column is all of your cash coming in and the column next to it on the left is the cash going out and trying to separate the main activity within there what it means is is with your rates coming in that's the blue on the right ideally you want that to cover your operations you got to pay your staff you got to pay your Consultants you want to be able to pay your debt that's the green so the question that we tend to Echo throughout here is is the blue covering the gray and the green here's where Carver being is the blue more than the gray and the green combined yep and what you're going to see throughout each of these is the uniqueness of car that with the amount of activity that you have you actually have identified significant amount of connections coming in that that's a main source of Revenue as well so the rates aren't necessarily just going to cover the blue or the gray and the green but that's known that's identified that's not unexpected and so what it ends up seeing is that chart on the bottom of the overall cash balance is steady is strong compared to that minimum Target that red line of what are next year's debt payments are and our operations so for this year's activity you see a significant orange line here um and you're going to see it on the next Pages as well that's kind of like that placeholder as well for that refunding Bond you know when it doesn't H when the payment doesn't happen in the exact same year it just goes into this esrl account and so where you see it is in that bottom chart there that gray bar that's that cash from the refunding just w and holding until we can call it out and pay off the old debt so really where you see it more is that how's that blue look compared on the bottom for overall cash balance compared to that red line and that's where we see that strong balance you know covering that minimum Target page 12 so yep tying that back to our fund balance for say water fund where the blue covers considerably the red line which is the target balance yep on top of a 65 64% fund balance which typically is rainy day stuff we're sitting well with our fund balances that we wouldn't need to ever really at this stage consider going into our budgetary fund balance as well or our Reserve excuse me as far as general fund taking taking that right now your cash balances are efficient for the funds themselves to cover their operations their projects their debt but I mean the caution always is with a utility rate study that's going to identify future projects so you know if you have two million cash but you have two million to be spent over the next five years for new improvements new in expansion you're not going to just be able to use cash reserves you might still have to issue debt to cover those but at the same time you don't want to have too much in your fun B so you're charging too much to not actually adequately cover what you're covering you have too much right I mean that's the tight rope to walk and as far as when you look at the last four years within each of these funds you're going to see that you've been maintaining a pretty similar cash balance for that Target so from a professional accountant standpoint you're in line with where we would recommend kind of right with that general fund as well thank you yep so same story here sewer fund page 12 you see that big Orange orange that's that refunding it's reflected in the gray where you see the total blue very consistent all four years as well as a consistent red line for what you're add for your sewer fund compared to operations compared to debt storm on page 13 here's where you'll see similar Big Orange coming in for the overall cash but what you see here is within your storm more significant Improvement in that blue on the bottom on your total cash of how much your cash is not related to that refunding so significant Improvement the red line goes up only because as far as the refunding a portion of it gets paid 2016 some of it still not delayed until 2017 so here it increases for storm but that's because it'll just use that gray right away in 2016 the other two funds won't use it until 2017 but in this but in this fund the majority of the years since 2013 14 and 15 the blue has covered the green and the gray which is obviously very good yep thank you so on page 14 again here comes back to that feedback um you know we appreciate the feedback and the common question we get most often is how we compare to our neighbors how we compare to others and so what we've done is right in line with that general fund comparison we took these same r ratios compared to everybody across the state population 2500 to 10,000 and show that on this chart here uh what we have is debt to assets this first ratio this is saying you know overall between cash between Investments all of our Capital how we looking compare to that same debt to F fund that Capital to have our accounts payable at year end and at the end of the year you're at 33% it's an increase from last year you know you issued some debt refunding but the overall increase is a large part due to that gby 68 that piece that I said hey it only impacts like two pages while this is one off a timing that there's no asset it's just that net pension liability that 565 going forward you'll see kind of a more consistent comparison but otherwise this percentage would have gone down even with the debt that you issued this year for refunding the peer group you'll see that go up probably closer to 38 40% now going forward as well because there we don't have that yet for 2015 off of being the first year for that net pension liability the next two debt service coverage debt per capita similar that that debt comparison debt Focus that first that second debt service coverage where you're at 22% that's a good overall ratio saying what we were just talking about before of having that orange from connection fees and other sources that's what that is as far as a ratio that's where you're very unique compared to others within this peer group it doesn't mean we're in a bad position what we just looked at on those previous three pages strong cash balance compared to operations compared to debt you're just getting there off of other sources mainly connections and new development and that's where that debt per capita we have an increase this year but keep in mind that's including refundings that are all going to be rolling off in 16 and 17 right and so overall you have a decrease for the year compared to 2014 if not for the refundings one that I I don't love it's on here for a ratio is that taxes per capita you know it's a definitely a focus how we do in compared to others but what's so tough about this comparison this population 2 200 to 10,000 that's including everybody out of Metro that's getting a significant amount of LGA it's including people over 5,000 in the Metro that are getting MSA funding in order to cover projects and not having to have as much taxes and so it's almost a better comparison to look outside of that that next line that MSA Minnesota state aid yep thank you that current expenditures per capita be all end outside of LGA outside of MSA funds we still all have to have streets we still all have to keep us safe with our police our fire how are we doing compared to others of what we're spending and that's where you see your for 24 14 2015 both roughly $520 per capita compared to the pure group up to 674 at the end of 2014 you're less than 80% of that peer group within the last two years all all that's telling that's the telling one for me y the last three not to get into details there but good illustration for Carver's uniqueness of the growth you know that pure group that very consistent amount what they have Capital assets compared to depreciate and you're you know 25% more than the pure group because of the recent activity the recent growth and the nice one to tie it back into is that you're that much stronger for the growth the capital assets but your debt to assets has been less than the peer group each of the four years so you're growing without having to heavily burden population what I'm sorry what did you just say a significant am to growth without a large burden increased burden compared to others for your population thank you I like I like hearing that Dandy it's standy well played the rest of the management letter has a bunch of information future Accounting Standards but nothing to get into significant detail none of it will have the amount of impact we had for that portion of the pension stuff that we did this year we'll be in touch with staff to make sure everything goes as smooth as it has you know it was a really good year we appreciate the work that they put into it we really like the questions that they asked during the year to just be on top of planning love being the resource and so want to say thanks to them thank you for the opportunity to provide your audit and open it up if there's any questions not from Dan but well I I again job well done and um certainly Kathy elki our um Financial Coordinator I like to call you because you're not an accountant you're not a bookkeeper your financial coordinator for us um and I think that the communication between our CPA firm um as well as between Brent and what the council's trying to accomplish kind of funnels down to Brent who then works with Kathy and does a fantastic job and as almost always puts us in a position to succeed and to be able to stand up here and say that things are doing extremely well um obviously that couldn't happen without Brent and youat but at the end of the day none of that could happen without Kathy El and just want to say thank you Kathy for a job well done thank you Kathy again does anybody have anything else they'd like to add nice word uh could I entertain a motion please to approve the 2015 audit as prepared I'll make a motion to approve the 2015 audit as presented I'll second there's a motion and a second is there any other discussion thank you again thank you all those in favor please say I I I any opposed motion carries uh that was about 27 and um I think maybe you should buy her a drink um have a good evening yep enjoy let us move to H Mr boam we are moving on to The Pedestrian underpass in Mr 9.2 thank you mayor and councel as you are aware with the meeting tonight and the packet information plans have been updated based on Council and staff feedback we've received Carver County and mind. state aid approval of the plans um we are as we discuss in our packet information we're for the schedule on this project because we're bidding it at this time of year we're giving um more time for the contractor to pick when they will actually stop start the work and so we're anticipating that will allow for contractors who might have work that's going right now to be able to start up in late summer or fall on the project so that is something we're doing to encourage um um more bids uh for the detour on the project during the construction of the underpass because we're around 18 to 19 F feet deep we won't be able to keep County Road 11 opening during that time when they're placing the pipe underneath the the road so we'll be using County Road 40 to County Road 61 as the official detour um in the packet we also are in the project bid items we have two alternates one is an alternate that um is a conduit that would go up in the upper corner of The Pedestrian underpass if the city ever decided to put in cameras if they had some issues that would be set up and placed at this point in time also there's um you can either pave the trail through the Culvert or you can stop it at the Culvert and so depending on how prices came in we had that as a as an alternate that we may um not pave the trail through the underpass and just use the bottom of the underpass as the trail and how long how long would Cony Road 11 be shut down we have it for 3 weeks and and I mean we've heard from contractors that they can you know some of them can get it done more than likely faster than that but we're we're leaving that in there to hopefully give you the best options for bids just a just a weekend yeah I I heard Cy Road 6 way up there in upth at wison right it's the weekend the estimated project costs are 400 440,000 and the council action that we're looking for tonight is a motion to approve the plans and specs and set a bid opening for 10 a.m. on June 30th 2016 I hav heard a motion yet does anybody entertain a motion please I'll second there's there's a motion and a second any other discussion um the only thing I'd like to add is that I think I think it I know we have it as option for the conduit for a camera but I would deem that relatively important so make sure that we keep an eye on that any other discussion there's a motion in a second all in favor say I I I any opposed motion carries let's move on to number n 9.3 jpa Casa 40 turnback Mr Bo thank you mayor and councel I'm the city of Carver and some of the past um council members would know from from in the early 2000 but city of Carver and Carver County started talking back at that period of time about turnback of County Road 40 to the city of Carver and it came up when the first project that I came up on was when Broadway um streetscaping was looking at being done the the city needed a variance and the county kind of supported the city in that variance request because they felt at some point in time um County Road 40 would be turned back to the city and we'd be kind of in charge of it um also it came up on the MCS Interceptor in the Main Street specifically Main Street West where the county doesn't typically allow bump outs to be placed in their right of way and the city um expressed um wanting to have some kind of protected parking areas and so bump outs were allowed and and that was kind of the second time when it was talked about um turn back once again is where the county turns over the road to the city for ownership permitting maintenance so Dan just and I apologize to interrupt you but I want to make sure that we don't get too far ahead just for purposes of people watching right now we do not maintain or control counter Road 40 coming through town all the way out to Casa 11 corre I mean there it's owned and maintained by the county right and there is a maintenance agreement that the city does do some maintenance but they're reimbursed by the county for but so we're paid for that if we do it and and this essentially says all right it's it's now the city of Carvers once we become a Minnesota state aid City yeah Municipal state aid um city I say Minnesota all the time municip yeah that's okay I thanks yeah so um once you reach 5,000 right then you have the opportunity to get some of that Municipal state aid funding that will help you with maintenance as well as 5,000 question I have a question um years ago when we thought we were going to get County Road 40 turned over to the city of Carver the county went and fixed it you know made it all nice are they going to fix it again before we get it back right that would be part of the negotiations with the county as let's make sure we negotiate that right as start out with a nice Road right and as you are whereare when the when the Interceptor let me work on I suppose you guys got your nice screen up there this my light isn't working but um but right the the street in like 2012 was overlaid you know from you know kind of Hickory that 2012 yeah wow seems longer ago than that yeah it was in that range you know they started the work in 2009 and then they went through the downtown and then eventually that got done in the next year 2010 they started working their way out west and then 2011 they they finally got out to the No No when it came down okay but right that is part of the discussions whenever a road is turned back the two agencies discuss the condition are you saying that they actually did the portion that that comes off a 61 and into the downtown in 2012 no I was getting just the downtown area I was getting to more the west side so from County Road 11 going east into town right with the Interceptor and they went up we went up to the depole Park area with that project but everything going from depole Park going out um wasn't part of that MCS project right okay so in 2007 there was a letter that kind of discussed this um intent between the city and the county and and it talked about achieving once the city achieves that Municipal state aid status and and negotiating mutually excuse me mutually accept able terms um that would be done and the county kind of included this letter in their The Joint Powers agreement on the MCS project and so they're um um kind of anticipating that it it did come up when the staff was meeting on the County Road 61 Corridor study some of the language came up and and so I know that's kind of the reason for updating um the council right now is that it is something that the County's thinking about we in anticipate you know we aren't 5,000 yet but the city staff and County staff will continue to work on this issue and eventually bring back a joint Powers agreement to um both agencies for discussion and approval so we have no action required on that simply an update thanks for that update do we know when we're going to start that process no no I asked Dan to bring this there was I think there's some confusion Des by how people discussed this issue that the city was just going to receive the turn back once we hit 5,000 and that there already was a joint Powers agreement negotiated that's not the case right so as we approach a population of 5,000 we'll need to have that on our radar to start negotiating with the county on what those improvements might be a Mill and overlay or you know W Dan Brian and I will sit down and bring a a the cult to review once we get to that point right on thank you uh let's move on jeez Dan three in a row 9.4 um this is cool 9.4 is a certified Levy study I won you start there Dan thank you some people would say I was trying not to do this but um you know my middle initial is a d and and so um Dan D D boy I'm and so it's a Dandy Dandy thing was trying to avoid that no no no you obviously were not trying to avoid that I waited till my last time of talking here but yes um the Army Corp of [Laughter] engine so the Army Corps of Engineers contacted um city oh sorry contacted City staff here recently about doing the feasibility study on the costs associated with becoming a certified Levy and I Dan I want to stop you right there and I again I apologize I keep interrupting you but I also want to point out and I want to emphasize that the Army Core of Engineers contacted the city instead of the city contacting the Army Core of Engineers as we have in the past so I think that's really good news thank you sure and yeah this this picture up in the corner of the of the slide shows the Spring Creek Levy along Spring Creek you know the two blocks between fourth and Maine and then the main levies east and west of Spring Creek but the city um had for a while been requesting this study as as as some of you are aware and for a while there we were sending letters to our our federal representatives for funding and so it was one of these unfunded items that the core kept encouraging the city to send those letters and so it's it's a good good discussion and a good um contact as the mayor mentioned I'm the city administrator Public Services director in myself met with the core back in May 18th and we provided some background and history of our Levy to some of the core um Representatives that are going to be working on this next slide a federal interest determination and and this is something they have to do before they would do a full-fledged study they they end up doing some initial analysis and collecting information they're actually going to come out and do a tour of the ly and they're they have to send that information or this FID onto their division and they are anticipating hearing back in September if if the feasibility study is warranted um the city staff has put together information for the core on like the 100-year flood plane or infrastructure both public and private in the 100-year flood plane some past Levy Improvement um information as well as some flood elevations from our recent floods that we shared um once again if a study is warranted this is kind of the financial part of things the first 100,000 is covered by the core and then any costs above that are split between the core and the city and so I think once we get to that stage we'll we'll have more information to share with the Council on on those costs and I think with that that ends my update on the certified Levy study as far as updating the levy or understanding the ramifications of not doing anything or adding a levy this is some of the best news we've had in a very long time especially with the uh the finances and um having a an actual willful partner again I think is fantastic I'm glad we stayed on top of that well on we are now to oh yeah sorry does anybody else have any questions what would a study um yeah the first 100,000 is is federally uh feds pick that aboard the the Army Corps what are the what are the studies typically run a ballpark 500 Grand we we did hear a number like that from the core but I yeah I think these kind of studies can be um several hundred, dollars to go through they actually you know go through and investigate um things related to the levy um soil borings Etc so they are more ex extensive than a typical um feasibility type study that we do at the city level well and and I think what they asked us to take into consideration when we were approaching them was to look at approximately 500,000 um if we were paying for it um I'm going to guess it's between 350 and five if we're combined with it so it it ain't cheap but um 100,000 and then splitting it certainly is uh far more palatable than 500 right out of our coffers does anybody have any other questions comments we have no action needed um you'll keep us posted and we'll look forward to that um we are now to City Council of communications M Monroe we had a Planning Commission meeting on Thursday May 19th we had a public hearing concerning the Elementary School uh on four items which were all passed unanimously by the three members that were there uh resoning from agricultural to public institutional uh the preliminary plat site plan and the final plat were all approved and then uh we also had another public hearing um to amend the city subdivision regulations and zoning ordinance related to financial security securities for um other governmental entities in Carver County and school entities outstanding also was approved unanimously unanimously there were only three members uh no just that night okay uh Mr all right is that it uh yep I think so Mr W again we have not had a uh HBC meeting since the me I did pass down these uh just as a reminder Harver and Minnesota is sponsoring a canoe trip on June 19th 7:30 in the morning believe there we can supply maybe one canoe I think we've you haveing we have to bring our own Cano yes I'm not sure last I heard there was one left so you might want to check fast yeah that's good um and if you bring your own canoe drop it off from the Jordan side we'll give you ride back to or we'll give you a ride back from so if you if you bring your own canoe you don't have to worry about leaving your car expected to be a three or four hour trip River looks good now and we go rain or shine unless it's dangerous cool should be good can Foreigner's address or contact information is on the bottom he's the guy to contact if you're interested in going pretty much all I got what kind of meeting that's it R uh cover counter leaders have not met uh since the last meeting in April we do have one coming up the end of June I believe Mr Merck do you have anything you'd like to add it just a few things I wanted to thank mik tutor and Vicky this is our first granicus live web stream meeting I know we're live right now they spent a lot of time uh putting the software together and working with granicus and getting trained and I also wanted to thank Brian and his team for helping coordinate moving the council chambers around maybe one more time it doesn't look like they had to move much because it seems like it's all kind of the same I'm just kidding they had it all set up over here they've moved it a number of times and we thank you I'll take the blame for that but again thanks to Brian Vicky and Mike for all their hard work on this hey just out of curiosity from a kind of a social standpoint did Brian make the call that we would end up moving things back from where you had him the first time I can't remember okay all right you don't recall don't recall stand I would like to add one thing came down blow sparkl yeah it really looks good six Street was nice also okay um I think it's high time that uh Jake um our new intern I think you should probably come up and introduce yourself can tell us just a quick little bit about you did you know I was going to put you on the spot here all right well welcome aboard brother expect you to give your biography yeah okay well my name is Jake Hartman I am from bplan Minnesota so just down the road and I'm currently a student at the University of St Thomas where I'll be a junior in the fall um and my major is legal studies in business and I'm glad to be here and I love working with everyone so far are you okay working for a Johnny um it has its moments welcome aboard Jake thanks you did well welcome Jake um does anybody have anything else they'd like to add before I ask for a motion to adjourn did I get a motion to adjourn the mo second a motion in a second all in favor say I I I motion carries adjourned