all right it's 7:00 and it looks like we have everybody everybody so I call this meeting to order please join me for the pledge of allegiance to the flag United States of America to the Republic for which it stands one nation God indivisible and jce all right Mr may can you please take a roll call attendance council member Henry present council member Mack pres council member SAR pres council member mcnight present Mayor Johnson present thank you welcome everyone and thank you for tuning into tonight's meeting we value our residents and community members and we want to make sure that everyone who wants to participate and provide Community input can do so this meeting is available live bya the city's website by clicking on the video link under upcoming meeting on the homepage at city ofc carver.com or you can join remotely via Zoom conferencing services and provide input information related to joining the zoom conferencing Services can be found on the city's website or the agenda for this meeting we ask that anyone wishing to address the council wait to be recognized by the mayor be respectful wait for your turn to speak and don't speak over one another callers will still need to provide their names and addresses for the record all right item number three can I get a motion to approve the agenda I'll make a motion to approve the agenda we have a motion by council member Henry a second I heard Joy first and a second by council member mcnight any further discussion all right uh Mr Mayor can you do a roll call vote please council member Henry I council member Mack hi council member s hi council member mcnight hi Mayor Johnson I all right uh motion passes all right we do have someone here tonight in council chambers joining us for the community comment Mr FY come on up even council members and staff I'm excited about the C har current commission race in District my name is John it's great to see the city of car growing with the plan for Te Vision I currently serve on the County CDA and we have enjoyed the partnership with the city and it senior multifam apartment supp and the CDA is here to help with the cares act involving the small business funding and the housing Assam as we look forward I feel it is critical to Rel as a commissioner candidate you need someone with the leadership skills the experience and education and as Ser in the I feel I all those boxes the car way we are focused on solutions to support the shared vision may this is very thank you for allowing me to address thank you thanks for coming to our meeting appreciate it all right let's see we don't have uh under presentations and reports item 5.1 we have um Miss Lisa sales Adams the our new superintendent for district 112 um Lisa I'm going to just have Council go around the and do introductions if that's okay um I'm Courtney I'm the mayor we've had a couple of meetings together we know each other um let's see Lori you're off a mute do you want to go next sure hi my name is Lori s I've been on the council for two years and I have a eighth grader at Pioneer Ridge Middle School and then I have an 11th grader at chasa high school hello Glenn do you want to go next Glen Henry city council for 12 years years hi GL and uh how are you today good thank you welcome to council Joy do you want to go next sure I'm Joy mcnight I have been on the city council for two years as well um I have a fourth grader at East Union Elementary hi Joan hi and last but not least Christie hi I'm Christy Mack and I've been on the council for about four years um I I don't have any kids in the district but I do have my puppy we live down here in downtown Carver so it's very nice to meet you and and welcome hi Christie nice to meet you as well thank you for the welcome and Lisa I don't know oh it looks like you do you have a presentation do you want me just to hand it over to you yeah so um actually Mr Merck is gonna drive this live deck for me so I greatly appreciate it okay well he's getting that ready um Council I did um email Miss sales Adams and told her about my um love for playing two truths and a lie so maybe while he's getting that ready Lisa are you comfortable doing that I am I'm actually ready okay do you want to have at it yes so um two truths and a lie so first of all I just want to say good evening uh Mayor Johnson and council members and staff so thank you for inviting me to meet you and share this evening so I will start with my two truths and a lie um first one I began volunteering in local politics during the early 80s second one I ran track in high school and then third I am known for making a delicious chocolate cake all right so we're going to do a show of hands as to which one um we think is the lie so everybody can participate okay so I can't see every okay so it looks like um it's between two my vot is for number three um oh it's split between two and three which one's the LI um I did not run track in high school I tried out I'm like not for me and I did awesome thank you so much for playing along I think it's a good way of introducing people and we get a little bit of insight into their uh personality and now we can look forward to chocolate cake potentially someday sure I really thought you all pick number one though but okay um so just a little bit about me I've already shared with Mayor Johnson that my aunt was formerly the mayor of Minneapolis so I started door knocking and volunteering I was probably nine or 10 years old so out there trying to meet people and share information but again um thank you for having me I'm Lisa Sals Adams I am the new superintendent for Eastern kyver County just a little bit about me I have more than 25 years of experience in public education I started off as a middle school teacher and I looped for three years if you ever have had a teacher that's looped with your children that teacher would stay with those students for three years so I just really blessed by having strong relationships with our with my students um I've also been a principal at all levels I've been a Elementary principal Middle School principal high school and Alternative High School principal and I've been an assistant superintendent in two districts so for about five years to same public schools and then most recently with North St Paul Maple Oakvale school district and I am very pleased to be the superintendent Eastern kyver County um with this new slide one thing that you'll hear us say often times stronger together we all know that our country our state and our world we are currently in a pandemic and we are being asked to do things that are very challenging but we are certainly up to the task so one thing that we say in our district is stronger together so it has been an amazing journey leading up to the start of the school year so we've had all hands on deck staff have been working tirelessly throughout the spring summer and fall leading up to the star of school on September 8th so super excited we started off really strong um but getting ready to make those decisions and open up school we had a lot of people at the table um giving us advice uh seeking information and letting us know what was the best decisions in open up school so our approach to the to the decision making is a collaborative process lots of information were was collected before I started as superintendent but we continue to have a lot of lisening sessions getting feedback from our parents from our staff lot of emails um and then once we made our decision we kind of took our show on the road in a lot of Engagement I'm really happy with our Communications Department we've received good feedback on really giving information to our parents in a in a manner that they can understand um since the spring um again we have also connected with our our students as well we have individually and as a team gone through state and local guidance line by line to make sure that we understand we're ready to implement what we need to safely support learning we've also worked through our local health organizations pulling apart the data to better understand our local circumstances and I think you do know that um in our district we have three ways that our students are learning so our elementary students have come back in person four days a week Wednesday is our day for students to um do distance learning with the planning at our middle level we have our middle school students in a hybrid model so we have half of our students coming to school on a Monday Tuesday Wednesday is the distance learning day PC's time for teachers to plan and collaborate de cleaning and then we bring the other half of our students back to school uh to in the week on Thursday and Friday uh let's see we have been um Consulting with our local communities and officials there's something called a regional support team that we work with that has um representatives from the Minnesota Department of Health and the Minnesota Department of Education to ensure that we are on track and we're following the guidance from the governor you can advance the next slide please so current data um our most current case rate was 11.2 uh the governor's framework provided five scenarios so um I just shared those so again Elementary in person and our secondary level at um in a hybrid model we did share information with our parents that on September 28th our high school students would move from distance learning to a hybrid model so if you are a High School parent you would have gotten communication most recently to help our families get prepared and we will continue to share information along the way uh we are very pleased to see after um an upwards Trend that our numbers continue to go down over the last two reporting periods we have really worked hard on masking we have a masking policy but also just a mask up campaign really wanting our students to really adhere to the masking policy and I am pleased to say that they have done an outstanding job at the elementary level and at the middle school level so very pleased about that if you can move to the next slide please so our learning models um so a modified hybrid So based on all the components of our data informed decision-making process from State guidance to Public Health Data to Staffing levels we have landed on a modified hybrid model that has elements of inperson and distance learning um while we started in distance learning again at the high school level again our students will be starting on September 28th I do want to give a shout out to our principls and our teachers at the high school level they have been working very hard to get prepared and if you think about it in the hybrid model that's very different that's something very new to education where we have a component of in- learning and virtual learning and if you think about it education has been around for a very long time and we've asked our Educators to really stretch think creatively but also really put themselves into getting our students engaged either through in person or learning from home if you can move to the next slide please all right so iners health and safety recognize we recognize that it's not always feasible to have six feet of distance between people staff and students kindergarteners um really are asked to mask up at all times unless an accommodation is requested with documentation from a a provider staff and students will be provided with a face mask additional masks are available in the event that students forget for the most part I've had an opportunity to go in the variety of our buildings I have seen again students that have had their Mass from home but if they if they don't have one we will always provide that for them social distancing um social distance floor and seat markings in public spaces hallways waiting and reception areas I know that right now we're not allowing guests into the building but do know that we have a lot of the PPE the social markings and our students and staff are working really hard to abide by those we have ongoing review of Transportation capacity creating as much space between writers as possible POS and regular disinfect disinfection on our buses we also have ongoing review of classroom capacity and creating as much space as possible between students as possible um and we also have substantial restrictions on building visits by parents volunteers and external groups one thing that we really had to talk about there is a difference between in-person and hybrid so iners is bringing all of the students back and practicing the guidelines as much as possible and social distancing as much as possible the hybrid model is half of the students coming to school and trying to adhere to our six feet of social distancing so those are two different examples if you can move to the next slide please all right so um the other piece that I forgot to share is that we have sanitizer that's readily available um and we are promoting good health and hygiene practices then we have routine cleaning of high touch areas throughout the day and our custodians are really on top of it so on this slide um health and safety uh in a hybrid model all the precautions for in person are in place um I did share this again but additionally our schools operate at 50% capacity and physical distancing of six feet is maintained so for example at one of our middle schools we have our students are that are spread apart our lunch tables are easily marked and then we have an overflow so if we have our students that haveed the capacity we have our students that are having lunch in the auxiliary gym so we're making sure that we are really adhering to the 50% capacity and six feet social distancing we know how important access to regular nutrition is so meals are available to students when they are not in school as well if you could advance to the next slide please all right so far uh Eastern Carver County online learning academy we currently have about 1300 students that are enrolled in this Academy so our families had the opportunity if they wanted to select distance learning full-time for their students they had this available distance learning will be will be provided through our Google Classroom which allows us to deliver curriculum and learning in a variety of ways our classes are taught by a 112 instructor and teachers at all levels will begin the year or they have began the Year by building strong relationships and creating a sense of belonging and distance learning communities with their students there is a huge value to really establishing strong relationships because it's very different and I know we know this as adults to communicate virtually versus in person so I I'm really pleased with the job that our teachers have been doing to really make connections with our students teachers will host virtual check-ins daily to build relationships and provide academic support and we've asked our parents and students to commit through the Online Academy through January 22nd and then we'll reassess at the end of um our first semester and if you could move to the next slide thank you so Health Mar monitoring is very important families are asked to check their students for signs of illness before sending them to school and to keep kids at home when they're ill we did send another communication out recently just to do those passive checks at home and if children are exhibiting signs we are really asking our parents to keep children at home um to make sure that they've had the checks for the symptoms students who develop symptoms at school will be isolated in a designated space away from other students until they can be picked up and then I think I have two more slides in the slide there so this is something that's always at the tip of everybody's mind transitioning between models we are constantly working with our partners to evaluate where we are within the framework we work very closely with the carber County Public Health Department as well as the Minnesota Department of Health factors considered in decision making are the impacts on the school Community Staffing and the Public Health Data we will monitor data and other concerns and re-evaluate our models on a monthly basis with the exception of quarantines necessary in the event of a positive case staff and parents will be will be provided notice well in advance of any shifting and learning models and then I have one last slide um big question as we continue to move the dial front or back um moving the dial toward full Anders learning will require full community will require a full community effort Public Health Data needs to continue to move in the right direction but we also need to follow Minesota Department of Health and the CDC guidelines and wearing masks I can't express that enough um in the masing policy is not only for our students but it's for our staff as well so we do have a policy and we also know that the Governor has an executive order we're asking um our staff and our students to continue practicing social distancing practicing good hygiene and reducing our risk of exposure I will tell you earlier in the summer when we were meeting with Dr Scott and leading up to making the selection on our learning models one thing that he did share is that um really following the guidelines wearing the mask um and keeping our social distance those are the measures that will help to keep our numbers down um so we've just tried to carry that along the way and we've tried to be a good role mod ourselves are there any questions based off of my presentation any questions no Lisa other than wear masks and maintain social distance what what can we do to help support you uh so that's a great question I would say um you know just a community push to really really really follow those guidelines so social distancing just out in the community because um you know so I'll share this so working with Dr Scott one thing that he talked about with the spread of the virus it was families that were getting together possibly teenagers that were coming together and not practicing social distancing wearing the masks or anything that we can do in our own communities in our own homes to follow those guidelines are super helpful um those are the pieces that we really think will make a difference washing the hands I have to commend our parents and our community members about really again preparing our students that was a concern that teachers had that students will be ready that is a nonissue so those pieces that are happening away from school let's continue to be really safe and um to be really educated on the things that keep us safe um in our communities and in our homes because I know that we really value having our students in person as much as they can that's where the learning occurs but we also have to follow the guidelines and we also have to follow the co cases so the more that we can do our part uh that's the biggest thing that I can ask for great well that we can do all right are there any other questions for Miss sales Adams oh thank you yeah well thank you and I look forward to meeting you in person and working closely with you awesome thank you Lisa have a good evening thanks bye bye you um all right item number 5.2 The Edith an award Miss Smith thank you mayor and Council you know this is kind of a sad presentation of the Edith Anne award this year so when working with deian and Jeff misgen the winners of the 2020 award we said when we go to take out the sign will cheers on their back patio Al together sometime it was uh great to have Courtney out there last week to award them the 2020 Edith an award the misgens live at 964 wood View Circle up in the Bluffs here are a couple pictures of their property they just painted their house they had me wait a couple weeks for the pictures for the paint job and it looks fantastic um they have extensive Landscaping throughout their property and then kind of their Crown Jewel is this big pond are area in the back and it's just beautiful something that uh I thought was really fun and cool about the Misan family is that the work on their property is absolutely a family affair so they keep busy with eight kids and then they still have time to be able to take care of their lawn have it looking beautiful so a couple photos that deian shared with me and then uh we saw the fairy garden that that their son takes care of the tiny fairy he was feeding her a strawberry when we were there last week so just really sweet absolutely a family affair you can tell that they love spending time together working on their lawn but then also enjoying it as well as you can see with the patio so some information about the Mision family they've been in Carver since 2014 if you've had M's pizza from B plain it's Jeff so there he is up on the screen with two of their kiddos uh they had a really positive spin on Co that it's a lot them some extra time to be in their yard to have some family time together to get their lawn in really good shape so they were super appreciative to have their hard work this year recognized I always asked for some advice for a novice Gardener from the group that wins and deian shared that you should always read your labels to know what zone you're in and then choose plants that spark Joy which I thought was sweet and really representative of the work that she's doing on their property and then she also suggested finding an online gardening group for tips tricks and encouragement so overall a really sweet and kind family that's really deserving of this award so I hope you'll join me in congratulating the misgens and look forward to maybe next fall getting out there all together to do a backwards full group get together on their patio sometime absolutely and the other thing that they had shared is part of the Catalyst for this was they they had a graduating senior so they thought they were going to spruce up the house for a really big graduation party which never took place so um they've put a lot of work into this and it looks super nice and they're so proud of it and they've done just an awesome job so it was really cool to be out there albeit um not as uh as much of a festive environment and we kind of apologized it was just Aon and I backwards and forwards about it being a little bit of a non-event especially in comparison other years but we'll absolutely have to go back out there and make a big thing of kind of the end of their their year of Reign of the Edith an award so thank you Erin all right uh no public hearings this evening moving on to the consent agenda can I get a motion to approve the consent agenda please excuse me mayor yeah can we can you pull 7.4 please sure um so I'll make a motion to approve the consent agenda with the removal of item 7.4 I'll make a second so we have a motion by Mayor Johnson and a second by council member SAR any further discussion all those uh Mr Mayor can you do a roll call vote please council member Henry hi Glen Henry council member Mack hi christe Mack council member s i Lori s council member mcnight hi Joy mcnight Mayor Johnson I Courtney Johnson all right item 7.4 Mr Merck thank you mared Cel I have to apologize I actually meant to do 7.3 but that there's probably not a distinguishment and the difference here the I wanted to just point out a couple of the members of the council had uh pointed out an issue with our on our claim sheet that I just wanted to identify publicly for those that are watching they are Banning uh accounting system on a on a invoice that has multiple kind of um elements within it will pull the first item and so when it shows up on the claim sheet it'll appear as though that's the only item that is being paid for and so that bring this full circle the example that I use is we have a um a bill related to card member services with essentially the city's credit card and so if you look at at its face it appears that the city spent $3,600 on food for election judges which is not the case um and so I've talked to and that happens with our engineering bill as well and so I've talked to Kathy about working with our software company um to help um look at ways that we could redescribe that right now there isn't a kind of a clear way that she can do that but I just wanted to to clarify that we didn't spend that for that amount for food for election judges that makes up multiple purchases out of several different departments and then like the Bolton and mink Bill we're not working on a special excuse me Main Street uh Park Improvement project that's has to do with all the engineering work that's going on in the city not just one specific project so happy to answer any questions that you might have there's also a fly in my office that's driving me absolutely crazy right now so well that'll make the rest of the evening interesting Brent um thanks for explaining that Brent I had asked um Brent the same question this afternoon um because if we spend that amount for election judges it could be good for recruiting election judges but seems a little bit out of hand so thank you Brent for um explaining that I appreciate the explanation J you have any comments I saw you go off mute oh no I didn't catch the election judges one that the Bolton the bank was like was stood out to me so I was the one who asked about that one so good explanation um yeah it'd be great if we can get that improved because that just helps us better understand what's happening thank you thanks um let's see item eight no unfinished business this evening moving on to item nine new business and the funds transfer Mr mer thank you can you can you see my memo in front of you yes okay uh so tonight Mar and Council uh we're going to kind of wrap up kind of a series of ongoing discussions we've had related to kind of what I call several um big picture projects uh most notably Street reconstruction um the city council's had several conversations related to have Mill and overlay and full depth Reclamation projects and has previously approved projects on KY Hill High Street private Creek Circle car Buffs Parkway and most recently Ramsey Avenue and so we've been uh discussing the need to do a transfer from the city's special Capital fund uh to make the Street Maintenance fund poll the city does an annual transfer as a part of our general fund budgeting process but in order to fund these projects uh we'd have to do a special Capital fund transfer uh what you see on the bottom line of that table um it shows a 2021 budget contribution as pending that relates to uh the council's next decision on the next agenda item related to how much you want to allocate for Street Maintenance in the 2021 budget either 85,000 or 120,000 and that number is kind of a rolling number I showed the August uh fund balance for that but uh as we go forward and make payments that that number Will Roll um sometimes on a daily basis for the Street Maintenance fund and so um for doing the transfer I also wanted to provide some information related to the special Capital project fund you may remember that the council authorized uh a purchase out of there an expenditure out of that fund for the city's um new reconstructed website um we actually just had a meeting on that again today with our leadership team and and Brenda good who's leading that effort for the city and uh we're hoping to have a really good update for the council in October related to where that is heading and then a uh project or website launch uh in early January for the new website uh you can see the Street Maintenance fund and then you can also see uh the American Tower easement we're working on a closing Larry Harris has been really helpful in bringing that thing uh to a close and so uh we should within the next week or two have have a closing date and then we receive those funds shortly thereafter uh you can also see uh pending items related to the 2021 budget and so since those haven't been approved I listed those as pending and then uh an item uh that we've talked about kind of in Broad Strokes um it'll likely be an item that we can talk about during our strategic planning session is our Transit operations Grant match no not so much the the match stupid fly um the grant match but the kind of what long-term Transit looks like in Carver um in the conversation that I had with the mayor of this afternoon and kind of getting ready for tonight's meeting I think it's fair to say and it would be a great conversation for the council to have is what Transit looks like kind of after the era of Co and you know I would offer that it's probably more socially and professionally acceptable to work from home than it was 6 months ago and so how does that impact trans it and so Erin and I have had a couple of conversations about work uh that the staff can put together related to um facilitating that conversation amongst the council I think there are a lot of layers to it and um understanding how we got here and what the world looks like going forward should be some great conversations uh for the council to have and then also to use the feedback that we got in the community survey to um inform that convers ation so a lot of different pieces within this um what I'd call a relatively simple funds transfer but a a lot of critical um policy elements um for the council going forward so with that there's an attached resolution for your consideration happy to answer any questions that you might have all right any questions or a [Music] motion I'll make a motion to approve resolution number 136-20 uh authorizing the transfer funds there's a there's a motion by council member Henry and a second by council member mcnight any further discussion Mr Mayor can you do a ro vote please council member Henry I Glen Henry council member Mack hi Christy mck council member s hi Lori s council member mcnight hi Jo mcnight Mayor Johnson I Courtney Johnson all right motion passes unanimously thank you all uh 9.2 the 2021 preliminary tax levy Mr Merck thank you may Council can you see my screen still yes all right so uh a really big and significant step in the city's annual budget process is the adoption of the preliminary Levy and what we've recently started to to call this is It's essentially the budget for the budget so you'll be working on uh various components and elements of expenditures and revenues well into the fall for the 2021 budget uh but in order to secure transparency and uh resident and stakeholder engagement in that budget and effective tax impact conversation uh the council and all entities will set a AR Levy in September which is then used uh uh and sent to the county and they create truth and Taxation statements and so Property Owners uh throughout the state will receive a property tax notice indicating when they can um have a conversation with that taxing Authority um on their proposed 2021 Levy and that can be lowered but it can't be raised excuse me so they'll be on that truth and Taxation statement primarily um there'll be a hearing date for Carver County Eastern Carver County schools and then finally the city of Carver so uh in essence what we've talked about before is is like getting a bill from Centerpoint Excel and your cable provider all in one and then having an opportunity to discuss that in each diff in each of those different scenarios and so what we're um tked with tonight is adopting that preliminary leving enough the council still has some time if you can't reach a decision we could schedule a special meeting um but we're in line to adopt it tonight and then send it to the county and then we have our uh truth and Taxation meeting scheduled for your first meeting in December which is December 7th so a real General overview of of where we are at we started out in in um May and April kind of reviewing uh the budget with the department heads and presenting uh through a series of work sessions throughout the summer and have landed on a couple of different scen ARS um you can see the Top Line represents general fund Levy so that primarily funds streets Parks inspections development um development planning not it doesn't fund development house like housing if you will it funds our staff uh to review those items elections uh Etc The Debt Service Levy is Debt Service that the city council has already committed to paying so that would be on Street projects so example uh Fourth Street uh some Capital Equipment projects some of the the 2019 Improvement projects City Hall the fire station Etc and so those two numbers get us to our total tax levy and then you can see what we've done adopted in 2019 and 2020 and then that percent change uh year-over-year along with the corresponding tax rate now the tax rate is essentially a calculation by taking the city's total Levy so use the 3,1 185,000 number in scenario a and dividing that into the the city's uh net tax capacity so essentially the value of all the the properties in the in the city and then that rate is multiplied by the the property own's own tax capacity um so kind of long story short we have two different scenarios which I'll describe below I I do want to point out um and several people have kind of mentioned in this so I want to call some attention to the estimated tax impact on a $300,000 home and a $312,000 home you'll see that the levy excuse me is higher uh in scenario a the 3.85 million or excuse me it's lower and then scenario B is higher at 3.22 million the estimated tax impact is a reflection of a tax decrease um so I indicated in red and italics I should have added some parentheses there I think that would have been more clear but when your tax impact or when your Levy goes up to the 3.22 you'll have less of a tax decrease so you we' go from $138 of estimated tax savings to $122 of estimated tax savings so let me take some time to describe uh the differences between scenario A and B we presented a four a 4% Levy increase to the council um and we're looking at uh two scenarios one is scenario a uh which adds an additional $25,000 uh to initiate so you know what I'd call a savings plan for the uh future purchase of self-contained breathing apparatus uh which we'd be planning for at year end 202 2025 um the fire department will still be working on grants in the interim um but if that was to be adopted uh we'd start planning for allocations of approximately uh 39,000 for the next four years so that we'd have enough money to purchase those units in 2026 for 180,000 a scenario B includes a self-contained breathing apparatus but also provides an additional uh 35,000 in Street Maintenance funding and although we don't have a traditional Mill and overlay or Reclamation project planned in 2021 um those projects can be significant cost-wise and so I think the my understanding the the justification would be to to build that fund for future projects um here below you can see the the breakout between scenario b and a as it relates to tax capacity and these uh these numbers will will fluctuate these are estimates based on information that Carver County has presented to us but uh they are what I would call good estimates and you can you can see how we relate to 2020 I I would offer that I wouldn't spend a lot of time looking at where our other cities are right now I I think you'll find a lot of cities in Carver County and frankly throughout the state are going to be um in the same position the council's advocated for related to Levy increases and so I I think you're going to see all these numbers go down and we'll be able to provide a more detailed or what I'd call more current um tax capacity rate based on the preliminary lities that all the cities in the county uh adopted uh for your truth of Taxation period so I know that was a lot I'd be happy to dig into any of the details uh that I may be glossed over or you'd like some additional feed or detail on so I'll stand for questions any questions go ahead Cy looking at the the funding for the streets have we made any Accounting in this for uh and it's escaping me right now but the the bond or not the bonding but the um money that we receive for the streets once we hit a certain population that is that included here is this if we don't have it so we based on what we know now we're you're referring to the the state aid program so when we become a a city of 5,000 are eligible to receive state aid funding uh we're likely or I would almost guarantee that we we will not receive that funding till no sooner than 2022 so at this point what we're doing is kind of getting ready for it uh Dan and the team from Bolton and mink are are getting ready to prepare a presentation so the council will have to look at um designating certain streets as state aid streets but to to the basics of your question know we haven't we haven't planned for that funding it's it's not going to be available in 2021 but it it will be available in 2022 and to you I think to your point we'll be able to develop a strategy that maximizes that that use but it it won't be available 21 that's all I have for right now thank you and Brent that state aid money has to be for um like collector streets more heavily traveled streets so where I'm coming from was kind of my concern about the the overall maintenance of the neighborhood type streets that are getting old and are quite frankly starting to show they're where so Fourth Street we could use it on potentially depending on what we determined but not the River Oaks development or anywhere in the fluffs yeah there's a it's typically collector and I uh Dan might have to help me out here I believe there's a certain mileage or number of miles that we're assigned so there are some some limits to that Dan can you help me out with that yeah yeah you're you're correct it has to be on a state aid system and so there's there's uh just some definitions that have to be met it's got to start on a state a route and end on a state a route and so ultimately your your system can ultimately contain only so many miles based on formula and then you pick the routes that are most advantageous that start on a state route and end on a state route and that becomes your state system so hopefully that addresses your question yeah you you won't get the local streets okay it it I would say that it would will be significant Dan has provided estimates of anywhere between 250 and 300,000 so there there'll be an opportunity for um to make a significant impact on those streets but it it won't apply to all streets thank you goad Lor fourth probably Sixth Street for sure I would say probably fourth uh Sixth Street uh perhaps Mount H Hope Road um uh if the city moves forward with the turn back from Carver County I would say ca 40 or what we know as Main Street and uh four Street East Old Carver Road that whole section um would likely be there perhaps Carver Bluffs Park parts of Carver Bluffs Parkway um um okay sorry just the delay um is that something then that we are eligible for every year until we kind of finish our projects or how does that work uh correct me if I'm wrong D yes that's an annual um dispersement to cities yes annual dispersement okay so that could knock out some huge chunks of our streets that we won't have to pay for out of our own Pockets I guess we'll say yeah like a for example like um you know the council is moving forward with a a maintenance project on on six Street or there at least plan to in the event that uh that street 10 10 years from now needs to be reconstructed you can apply those funds for the Reconstruction of that street that is that correct Dan yes the the caveat is you have to follow State Standards so there there does there does come with some strings attached which means the road has to follow all their standards in order to use the money laor saw you raise your hand go ahead yeah um the potential future of getting that state aid money I would really like to not you know mentally spend that on things like Sixth Street Fourth Street I think we really need to be prepared to put a lot of funds into 40 Old Carver Road um I think that state aid if we get it when we get it and if and when that road is overturned to us um we'll be needing to um apply the funds for that go ahead Brent yeah I wouldn't disagree with council member s statement I I would only add to it saying that part of that negotiation with the county to take over that road is uh the city will require them or not require but we'll negotiate that the road has to meet certain specifications so that if we want the entire roadway to be Mill and overlaid and uh storm water issues to be resolved uh that's kind of the those are the requirements that likely the city would have in order to take that road at those items were completed and the road was brought up to what our standards are so that we're unless it's not getting a road that we have to consider repairing day one it would be um I don't I don't know what the how that standard is toine Dan uh could you maybe explain that for the council for the turn back yeah what what what what could they have by way of expectations for a turn back for the county to provide as by way of repairs to that roadway section well the the turn backs can get to be a little bit of a negotiated process but it comes down to you know the minimum minimum safe safe standards and uh you know functional functional standards that the um the city would consider to be you know met such that they're willing to take over the roadway so um we would help to identify those those issues for example if there's an existing safety issue that we consider you hazard that would be brought up and that would be a cost that the the county would consider addressing there's a severe you know pavement issue that would be something that would we' be looking for the county to address prior to taking it over so I would say it's it's uh a bit a bit of a negotiated effort but the core of it is you know safety and and the the core function of the roadway for for maintenance how long ago was that road redone on 40 I don't have an answer on that one I'd have to look that up that was under major construction I six years maybe it was a lot of it was reconstructed with the mcees or the the sanitary sewer project um so that would have been in 2008 2009 Joy questions comments Glenn I just don't want to bank on any state money um I just soon put some rainy Dave money outside for it um but yeah with the turnover from CA 40 um there's some there will be some issues that the county will need to address um and that will be at their expense so I that's my biggest concern is making sure that uh our infrastructure is tied up and I don't like banking on the state's money that's the biggest thing I'd rather set aside some of ours our money um just to make sure that we are covered for the citizens and if we get the state aid and and uh um then we can decide at that time um what we can do with those funds that we've been saving I guess I'll just state that I concur um with council member Henry and I would like to take the opportunity to put money into that Street Maintenance fund as we've said I think a couple of times we have some neighborhoods with some pretty old streets um that are going to need some repair um and it's not cheap we've seen that um with some of the projects we've been able to squee through this year so I think it's a great opportunity to take some funds and put it in there just so that we're prepared um for when we need to do that when we have a crisp plan and we have a better understanding of the state aid money Etc so I really support scenario B that's being proposed here thank you Joy um I think for me I mentioned this two weeks ago I support scenario B2 I think it's wise um at this point to put some extra money towards our street reconstruction and Street Maintenance um plans we kind of essentially had this debate earlier this year when we decided not to do franchise fees that money has to come from somewhere and even when we add in the $35,000 kind of additional or in this scenario it's still not funding it to some of the scenarios or some of the the lengths that we were looking at when we were considering our options for franchise fees um I think we are in a place where this is extremely more palatable for me because if you look at it with the example that's up on the the screen right now we're talking a1617 difference in taxes um and we're still going to have residents recognize a decrease in their taxes um so with that I make a motion to adopt resolution 13720 certifying the 2021 preliminary tax levy in the amount of 3,220 948 I'll second that uh Lori that was you okay sorry um we have a motion by Mayor Johnson and a second by council member s any further discussion yes go ahead um so we're I know we've been talking about this and we had quite a lengthy discussion about it at our last meeting um although you know it's a small amount that is being added I guess we'll say added back in from A to B um I am very cognizant of the fact that the world um job-wise and economy wise is a bit unstable going into 2021 and when I look at I try and look B Pi is that if if every utility and every um thing that you get charged for by year by month and everyone said oh it's just this much oh it's just this much it's just this much that adds up that can add up for families who might be struggling so um I I hear so far from at least two of you that um option b is more favored for me I still would like to stick with option a um I want to be as conservative as I can be when looking at um 2021 being that we don't know what it looks like for everyone and what the world and the econom is going to be going to be happening for us in 2021 next year so um I guess I wanted to just put that two cents in there thank you Christie any other further discussion um all right chrisy I just want to address your concerns I I appreciate your concerns about the economy and the unemployed um I will argue that maybe nobody knows uh better about how tough of a job market it is out there than me uh right now um so I appreciate that but what I'm looking at is $17 difference and I think playing the long game and kind of keeping the bigger picture in mind that this is the the best option um so I would just like to stay back I think this budget looks very good I really am really happy with it so um by by looking at scenario a rather than b by no means I want I by no means do I want to say that I think that this budget did not come in well as it did yeah I didn't I didn't take your comments to oh absolutely okay um all right with that M oh go ahead Glenn I'd just like to remind everybody this is a not to exceed uh preliminary budget once it's in we can always take it out but if we take it out now we can't put it back in thank you Glenn that is a a good reminder um seeing nobody else raising their hand for further comment Mr mer can you do a roll call vote please uh council member Henry hi Henry council member Mack n Christy Mack council member s hi Lori s council member mcnight hi Joy mcnight Mayor Johnson I Courtney Johnson all right the vote was uh for one with council member Mach voting against um moving on to the water treatment plant expansion plans and specs Mr lonnis have at it good evening Mar and counil I'm going to try and share my screen here um Brent I um waiting for the opportunity to share here is it telling you that you can yeah it was just telling me that one participant at a time so now I'm now I got it though okay so here we go all right well once again back to talk about uh your water system expansion so we'll do a little bit of review uh and then uh we'll we'll talk um back all where where things stand at this point here and then some next steps obviously you know the the agenda item is authorization of plans and specification so we'll we'll get to get to that next step here and bring you up to speed on where things are right now so uh just for the viewers and anybody who's um chiming in a little bit later in this process here history of water supply in Carver goes back quite a quite a while I'd say the big milestone is in 2004 and the first uh Community water treatment facility was constructed so it's coming up on almost 20 years uh since that was uh built so it is it is certainly getting to that point where expansion was was going to be needed not going to be the last time in the car in the city of Carver's history and future here that you're going to be dealing with with water but this another big milestone here an expansion of your first water treatment facilities so um going back to your existing system here you've got one water treatment uh plant four Municipal Wells and two water towers so what we're really going to be dealing with today is your water treatment capacity itself the water treatment uh facility so a couple of critical definitions to remind everyone that firm capacity is really what we look at when we look at the Capac to your system water obviously has to be very reliable and so we look at your capacity with one of your largest producers out of uh service so that does happen WS go out or uh you know pumps fail uh filters filters need maintenance so firm capacity is when something goes wrong what's your what's your demand and uh can we meet that demand when that largest um largest uh element is out of out of service then of course fire flow uh necessary to fight a fire even when it's hot and everybody's got their sprinklers on so um maximum day demand is really what is the the basis of our capacity review here so how are we to the point where we need to expand well you can see over here this is your growth area and you can you already know a lot of the growth that that's been happening along the Jonathan Harbor uh Parkway Corridor here there's a lot of area to grow so when we look at the ultimate capacity that that needs to be accounted for it's it's everything in your growth area and so that that is a lot of lot of users and a lot of lot of water so you can see from some of the past past demand uh reviews here uh back in 16 and 17 you're actually hovering above your maximum day demand that's considered sustainable so you've been you've been hovering at that point for for a while that expansion was necessary so I think this is what just drives the point home that uh you're not you're not really early in the process at this point you're kind of tracking right right where you should be you know the demand is was coming you studied it you evaluated the expansion and now we're we're gearing towards the next step which is making that expansion happen such that you're going to be good for a number of years uh past this so to really reiterate uh that this isn't uh this isn't a if it's a when your 2020 population of um 21 population of about 5,000 that that would demand a maximum uh a day requirement of about 1.2 million gallons that's that's hovering right above the uh the sustainable the desired sustainable capacity it's F it's going to be fine for this next year and until uh 2022 when this is constructed uh We've we've certainly planned planned for that potential here what is inevitable though is when you look at your 2030 when you get up to a population of about 10,000 you're over double your Your Capacity so that's really the number that that should should cement in everyone's mind that it's not an if it's it's a when and the when is is certainly now to stay in front of that that potential uh before you are out so what you're building here into your capacity is what's shown in yellow uh you've got down here in the kind of the the greenish blue here is uh this existing treatment capacity so been kind of hovering at that line they've done a few things to stay stay above your need needed treatment capacity uh this is what you'll be building though this additional capacity in yellow and that's what's going to put you out um many years out to an approximate population over 10,000 now I I like to use population as opposed to years because how long it takes you to get to 10,000 as a community can vary a great deal lots of factors can can swing this in One Direction or the other but when you're hovering over 10,000 again there'll be some discussions about what what elements are necessary to to stay above your your filtering capacity and there are other elements to a water treatment uh system there's water towers and there's Wells and we've we've planned for those um we've planned for the wells water treatment facility process here so uh about the water system expansion that's in front of you going back just just briefly I do want to reiterate before we take take this next step that that we have we spent a lot of time talking about uh a location concepts for future water treatment facility you you're all aware that the ultimate recommendation and and solution to Your Capacity issue is is expand existing site but there's always been talk for for you know the last 10 years about expanding up into the Northwest here and just as a refresher the rationale was was to get near this yellow area uh which would be Jordan aquafer um accessibility so in this area there's aquafer that's considered a very high capacity aquafer usually will allow you to get almost double the capacity out of your wells and so there's a lot of interest to try and build near that what we ultimately ended up with is at this point our our solution is is U more effective to expand your existing hostility and plan for this this ultimate second site and try and plan plan that second site near near these high Capac high capacity aquifers for for U higher capacity Wells and so that still should be part of the thinking is as as opportunity arises as uh as um development occurs continue to think about this Northwest area near this aquafer for a future expansion and that may not happen for a long time but it's still um it's still advised to start thinking about sighting such that it it does not end up being a an acquisition effort for uh for land uh for your expansion but it's kind of planned into your into your system over over the next decade yes thisor yes I'm getting I'll try to make it quick uh the Northwest the W4 T2 is that close enough to that aquafer that was identified on from the hydraulic study is it something where you have to be in that yellow zone or is it just being close to it uh you want to be close to the close to the yellow zone and I'd say the W4 is not close enough in fact W4 is an existing well and uh that is actually a a much lower capacity well that's that's a called it's in another aquifer called the Fig um that's about half the capacity of what you typically see in the Jordan so no that that is isn't quite close enough but again the water treatment facility doesn't have to be in the yellow zone it's just want to be close enough that you're not bringing the wells a long ways to it that's the theory okay and thank you and just can you go back to that slide yes thank you the I think there is just I just wanted to point out I think there's one air on the that slide and that we're not planning for a future water treit plan at the lake view industry site I think that was intended to be uh West so just below W4 and T2 there I think that might have been an old photo I don't want anyone to think that somehow that's going to be developed into a future water treatment plan yes good point this was this was pulled from a prior presentation from uh sites that were evaluated and considered and and there's been a number of number of these these sites that were considered I we had we had quite a few um I would I would uh concur that there's nothing definitive about either these sites or or anything that uh is certain it's the the the point being is out west a future site should be spotted is ultimately the Takeaway on this near the yell I should say um yeah thanks thanks for those comments uh and supplemental uh statements here it's very very applicable so uh the expansion projects that we're talking about today is the additional well Supply that's drilling production well number five um and a compliance monitor well that's that's really first in order we can't drill two Wells at one time ultimately the DNR is going to expect that we requir that one well go in a compliance well monitoring well go in they get pumped uh checked and then second well would would uh potentially be permitted to go online at a later date so that's how everything is sequenced and set up at this point um the capacity capacity needs will be met with well one number five uh so that will bring you well above your your needs for for um a while so well well six will will be um will be based on what we what type of capacity we get on well number five and the dnr's review the of the draw down from that well in the aquifer so then of course there's a raw water M piping that goes from the wells to the water treatment plant and then a 1.5 million gallon per day a uh addition to your treat treatment capacity at the existing site so this is your wells and raw water lines so I'll put my little laser pointer up here so here's well number four laor you were just asking about that um that's an existing well that would be a plumbed down across the highway and would go into this this new blue line um so this uh the black is in Place uh the blue would be new so that would that would be installed this next year and brought all the way to the existing water treatment facility and this is well number five location so this this would all be priced out here uh with obviously the the bidding phase um and this is what we authorizing at this point this this project right through here as one of the projects then of course the water streat facility expansion existing site you're all familiar with uh bird's eye view of that site and bird's eye view of can I question two slides back y um when there's the where the light blue is um right over 212 and then um sou har Parkway is there any uh hope or like small possibility that that whatever's done there the moving dirt um Can align with the Jonathan cover Parkway project or is is that possible yeah I think I can answer that question yeah it's very good question and very applicable such so much that yes it has been done in in that way JCP actually has this this work in it uh this ction um as for a casing pipe just just because it it it all has to be tied tied together but it it's best for the JCP project to actually cover this Crossing for coordination purposes it's it's all you know be budgeted together but um of course if this was not authorized to proceed that would not happen in the same way that the rest of the pipe wouldn't happen but it was coordinated together so with JCP within the righto that section of the plan is is is coordinated with the county contract and the rest of it is is what we're talking about today so does that answer question yeah yeah and that's great news good I have a question then as long as we're on the slide so when we're looking at and maybe you said it already I missed it but when we're looking at running that line um along that that proposed water M are we ripping up all the streets there again completely or just part of that go that goes in the right way no like Spring Creek Drive for example that that's largely drilled um and Aaron SCH Smith's on the line too he's he's been working a lot on the details of this this design I can I can say most of this contract is a directionally drilled but there are spots there are spots in which you know with with any drilling contract if seen it happen you have to open up either end so there there's going to impacts along the corridor in spots uh but most of most of the work is drilled so I if Aon if you wanted to chime in on on that if you wanted to offer any well Dan actually that answers that answers what I need so okay all righty timing that that's great thank you yep going then so we'll we'll have more to come on the details on on that construction as well for you so okay so your your existing water treatment site backyard and this is what the expansion would look like this is this is where all the magic would happen for that additional 1.5 million gallons of treatment there'd be a couple additional filters in there and um a lot of Plumbing piping and um additional Iration and and such so and chemical feeds and and such but it all will operate together like a single single um facility so you think it'll will come it's going to come together quite well and and operate like one large large Plant so it um think it's the pl's coming together fairly well as as we're as we're seeing it so and we also feel that there's going to be some aesthetic enhancements on the site when when this is completed versus existing conditions so we hope even even the neighbors will will um be happy with the improvements when it's all completed so again this this is a a view of the expansion from the street level with some of the trees and fencing planned so where where are we in time uh excuse me yes can you jump back to those slides I know that's just something that we've talked to a couple of the Neighbors about and updated but the can you just um tee up that conversation for the council that the plans intend to close Tower Road for the length of the construction effort yes um yeah we we did have a comment with regarding concerns about the closure of this and can we keep it open and my my answer to that is is in theory it's possible to keep almost any road open and we can keep four lane highways with 50,000 cars on them open um but it's not always desirable or or the safest rout it's usually you do it if you absolutely have to I I would strongly advise against that because what we we're going to have is is a very minimal amount of traffic that that would use this route that has a very good alternate route and they'd have to drive through a work Zone that with materials stacked deliveries coming and going quite frankly I don't think it's the safest for the workers or or for the residents to be traving through a workstone like this and it does add if if we're going to make it a very safe safe route where where they have a nice designated road to be on that contractors would not be able to use it it adds a fair amount of expense and and complexity to the to the contractor's workflow as far as deliveries and such so I would I would strongly advise against keeping that open for those reasons and letting them use this alternate route for for the duration of construction so that's that's how we'd be suggesting that you proceed on that issue so the progress to date uh we've come a long way obviously going back to 2011 when some of the planning uh planning started for you know potential growth in the Northwest a lot of Studies have occurred over the last few years you've heard lots of lots of information about budgets and and uh Alternatives uh and so we we've gotten to the point where we we've got our path this as far as the expansion we had a public open house on the 16th so fren just asked we review some of those some of those issues I think we've addressed I think we've addressed almost every issue that that came up I mean obviously the the one caveat was um comment about um that roadway being open but we also had some residents that commented about the preference to close it so um overall we we feel we've we have responded pretty significantly uh to some of the information we heard of that open house we're now at the point of contract documents for bidding we've been working pretty feverishly on putting plan specs and uh bid documents together and getting the permits in in place uh for this job to to bid out and so we are at the point tonight of authorizing uh authorizing this project for for bidding that's effectively a step step a process of of of accepting plans and specifications and authorizing advertisements for bid so what we have here for a project budget has not changed from the last time that uh you saw this drilling new wells five and six we' talked a little bit about that well number five would be first uh that that was a previously approved U amount of one point of uh one 1.1 million but I believe it's 1.1 with the U Bond premium is the is the number on the wells expand existing water treatment facility and the water supply infrastructure which was includes the raw water lines from Wells to the site well controls pumps connections for two Wells and the water treatment facility expansion and upgrades a total project cost of $1 million is the budget uh for that and of course the total adds to a 12.1 so this is contingent on the big moment of opening bins so we we're optimistic that we'll uh have a good bidding environment and unfortunately we never know until bid day about um you know a project like this they're not projects like this don't don't go out every single day so we we're we only have so much data to draw from as to what the bidding environment is going to be but we will know in three weeks we think we have a fair budget and uh we'll be letting you know in a a number of weeks about um how that came in so the uh step that would be in front of you tonight is the request for um approving plans authorizing bidding uh would be the action requested at this point bidding would be in oober minimum obviously three weeks of uh 21 days of of advertising of course there so we're talking you know mid to later October Waring contracts is planned for November 16th and then construction uh would be occurring starting spring of of 21 one and um most of the work you you'd be seeing would be would be next year water treatment facility itself we're expecting the contractor to to hold off until until spring if we awarded the 16th they would have some opportunities to to do some work a little bit earlier um if they chose if we had a if we had weather that was favorable for for doing some work uh in the winter time for example they they would have that opportunity but it works in most of the work to occur um later in the spring based on the um the amount of construction that's necessary to get this done by summer of 2022 so construct well number six will be a later um a later activity after we get some information B number five so uh the schedule summary is obviously today will be the approval uh to to bid to advertise uh for bidding and uh of course to reiterate award the 16th and uh December to December is what we're going to call construction for the water treatment facility itself so we are planning for a ribbon cutting summer of 20202 for the big moment when you would have that additional capacity and again um approval of plans and specs is the uh request today action and I will open it up to questions just one comment before um throw it over to the council I just wanted to make a a distinguishment Dan can can you go back to the budget slide please so these numbers represent um project budget which would include uh engineering legal financing costs Etc so when the bids come in in uh October you won't see bid numbers reflect of these numbers those would be considered construction budget numbers uh as it relates to the bid amount is set an accurate description Dan yeah yeah but when those bids come in we will we will do a revised project budget based on all expectations uh including some construction contingencies and such for you know construction on teams and such so we will we will give you the the amended budget based on construction numb is what we plan to do with your with your exact Vos and then the final item is uh Dan and I along with uh Paul styman from Baker Tilly have been coordinating the the financial aspect of this and we're um contemplating probably a early maybe around March um time frame for um seeking to acquire or sell bonds uh to fund this project and then the Jonathan Carver Parkway Improvement project just so you have a little bit of idea of on the back end for the financing of these two projects on that note Brent um so if we sell the bonds in March when is our payment due when do we start paying against that Bond we would we would we would Levy in the case of the general fund bonds for uh Levy 2022 we're set up for that uh we prob we might have some more flexibility with um the Enterprise or the utilities functions just B based on fund balance um but those are that's been a topic of ongoing conversation between Paul Steinman and I and so uh that's something that we're going to want to clearly identify uh for the council as a part of that process so that you can have an understanding of the pros and cons of different uh interest payments I mean there's there's some pretty creative things that uh Paul and Baker Tilly can take a leadership r on to help us manage these payments and uh we're going to explore those options and present to the council um in the early part of uh 2021 okay great perfect that was one of my main questions I had do you have any other questions Joy no okay any other questions from the group go go ahead Glenn um Dan for drilling of world number five does that 1.1 include um well do we have to purchase the property from landowner or is that the remanent domain or what um how does that process work there's there's no land acquisition associated with this current plan for well number five um for well number five or well number six um The Well number five is in a it's in a conservation e it was it was planned with the prior development in that area as a potential Well site and so it was it was actually it's been set up for some time as a possible Well site so yes thankfully there's no acquisition associated with these two sites if if we end up with a dry well which you know un likely but it does happen and we'll have to revisit the topic with you and talk further but at this point no land acquisition okay there Dan can you explain there there might be some unintended consequences related to the depth of I think it's well five on the western end that we're navigating just to give a preview yeah um well number well number five is is the first planed well at this point there is a there's a residence uh nearby um that typically typically we would we would not expect any any well interference with but we did do some investigations and we're we're taking a look at all the wells around well number five I just you know as a precautionary me measure uh to to see how deep their Wells are and although it's not although it's not common we we we do feel that there might be a chance that the one of the wells from a residential um property is deep enough that they could they could be influenced by this so we're trying to be proactive with this and and reaching out to the property owner to discuss how that how that would be addressed if if there is a situation where during pumping and during certain certain um phases of well operations that they well as influenced that's a to come up with a plan that that would address that interference and that I mean it could be as it could be something as as uh simple as just hooking them up the city water um but like I said those discussions are are U occurring and again it's it's not it's not a for sure that there'd be an issue but we do have to be you know we have to be cautious because we would not want to find that out during during the pumping operation and not have that planned into the process so we're we're looking at that right and and that's for our property in doen town ship yes y any other questions question okay uh Lori no questions I thank you Christie or no additional questions I don't i' be happy to make a motion Courtney unless you have something that you would like to no I'm go have have at it all right um I would like to make a motion to adopt resolution 138-10 approving plans and specifications and ordering advertisement for the bids for the water system expansion expansion projects I will second that we have a motion by council member Mock and a second by council member Henry any further discussion Mr Mayor can you do a roll call vote please council member Henry I Glen Henry council member Mack hi Christy Mack council member s hi Lorie s council member mcnight hi Joy mcnight May Johnson hi Courtney Johnson right motion passes unanimously um moving on to item 9.4 the park master plan Amendment Miss Smith thank you mayor and council tonight we'll be talking through uh Parks master plan Amendment and relation to the Jonathan Carver Parkway project and uh rectangular rapid flash beac which I will call an rrfb moving forward because I always struggle with that acronym so tonight again we're talking through a Parks master plan Amendment so I'll give you some detail uh give you an update from The Parks Commission and then I'll open it up for discussion so an rrfb is contemplated as part of the Jonathan Carver Parkway reconstruction project to be an additional uh access point for pedestrians to go over the corridor so with construction there will be two underpasses but it's been identified that there um this additional would add to the project increase Trail connectivity and provide for a safer Corridor for pedestrians as well as traffic to give people a little bit more of a heads up that this area is active with pedestrians and it's something that they need to be cognizant of as they travel the corridor so the rrfb would be installed as part of the project something that we need to think about tonight is that uh with a Parks master plan Amendment this project can be funded with Park dedication dollars so in 2019 when the parks master plan was adopted the rrfb as part of this project was not contemplated so we need to go back and amend the parks master plan to include this project so park dedication dollars can be used should you be favorable for the resolution so the parks Minister plan uh yes was recently adopted but we need to think about it in companion with design car the city's 2040 comprehensive plan so we reference the parks master plan throughout design Carver to be our parks in Trails document something that is uh really both tragic and great about these plans is that we can dream pretty big and we can set projects that we have a pretty good inkling that they aren't going to happen during the life of the plan they're big they're dreamy they're fun to talk about and I always appreciate that we can put a little nugget of what we're thinking about today into the minds of the people who might be sitting in these chairs 10 years from now 20 years from now by creating some of these plans so something that we know about the parks master plan right now is that it will run for the life of design Carver so that's the next 10 years so yes we plan through 2040 but the plan will need to be updated uh at the very latest in 2030 so what do we think we'll accomplish in the next 10 years thinking through Park dedication dollars um some challenges we know for uh utilities and development south of town it's not anticipated that full buildout of Park search area four so the one that's south of town that becomes the uh Field Complex it's not anticipated that we will be able to chip away at this entire project and see it to fruition in the next 10 years we might be able to move forward with some parts of it like land acquisition we talk about pretty often securing that property now as opposed to when it's directly next door City Limits when the price will likely increase pretty drastically but it's not anticipated that full buildout of this project um could happen in the next 10 years but again we're planning for 2040 it goes with a comprehensive plan um maybe my crystal ball is completely Incorrect and we'll shoot down south and we'll have this lovely park but it's not anticipated at this time so for the parks master plan Amendment we're amending the budget for the park search area 4 to allow for funding for the r RFB for the rectangular rapid flashing Beacon as part of the JCP construction project so some additional details about the location it's been identified that the location is roughly 100 ft south of the roundabout on 6th Street so we haven't set the exact location but thinking about it here you can see that they uh will Loop into our trail system both in community park as well as the west side of town so thinking about Meridian Fields Caro Elementary Copper Hills oak tree everything that's there today but also the continued development west of town this is going to continue to be a hot Corridor for pedestrians to get safely across johathan Carver Parkway so again two underpasses are contemplated as part of the project this is an additional pedestrian spot for people to go over the corridor so with the parks permission they've reviewed this a couple of times we talked pretty extensively about our Trail connection and what we need to to do to make sure that people can move safely from both sides of the corridor this one also feels important right now of with some businesses that are directly in the area knowing that children of tomorrow often cross the corridor to get to community park so they are the ones that are there today likely not the only ones that will be in that location that will actively use this but the addition of this project would increase our Trail connectivity so tonight we're contemplating an amendment to the parks master plan to include the RR FB so page 32 of the document got a pretty um heavy lift on including some additional language so I'll open it up for a discussion and I'm happy to answer any questions ER and just with this rrfb that crosswalk that's in that picture that's being shown right now is going to be moved to the South by 100 feet or whatever it was right yes that's the plan okay any other questions comments sorry I'll also add that the Parks Commission reviewed the parks master plan Amendment last Monday September 14th at their meeting and recommended approval to Council on a 5 to zero vote thank you got any comments see Lori anything um I do I um I don't support this the way it's presented I definitely am in favor of um I was kind of thinking what words to use here um of allocating the funds um but I'm not comfortable with the rectangular rapid flashing Beacon I still would rather see either an underpass or you know a foot Bridge something over it um yeah I have high reasons um one thing too is since we actually have the city property on both sides um the land acquisition um would be smooth but that's where I'm at um this isn't something I will be voting yes for all right um Lori I don't expect to change your mind but I'm going to ask uh Dan to weigh in at the price of $125,000 um not only do I I trust our our Council as far as um from an engineering perspective that this is the best way to handle this this intersection but I believe that it is beyond the most financially um responsible option Dan do you have any ballpark figures on underpass or overpass yeah well the overpasses are are are quite expensive those are typically going to be you know about in many cases you're looking at about one to one and a half million they can they can go up from there but uh minimum is usually going to be about a million plus try and get a bridge with the the walkway system to get up up to it so that's that's usually usually reserved for the very highest uh Crossing locations um that's that are and very very high traffic levels highways um super high volume system so I I would say that that would uh be a little atypical for this location The Underpass would be would be more of a a typical treatment here if if certainly a funding was available if it was if it was well set up for grades uh to do it I would say if you if you went into an underpass situation it'd be the third underpass on this Corridor and I think that's what's what's kind of driving this decision towards towards something a little bit um a little bit more surface oriented is that um ultimately in a typical Corridor you might have one or two grade separated Crossings and and you're now going to have two locations that are grade separated it's to Lor's point it is it is always nice to completely separate the pets from from traffic but um you have to you have to weigh out Demand versus cost other opportunities and Factor all those things into a decision and this is one of the reasons why the underpass wasn't um wasn't as applicable here as you already have a uh intersection here that's going to keep traffic speeds down so you have a situation where traffic is going to be slowing down and the other locations on this Corridor were high speed near the school and such and so that's why the grade separation priority uh ended up being up to the north so I guess the the cleanest way to answer the question thought is was probably the most budget conscious way for um safe Crossing to occur in this area taking into account the fact that you already have two great separated box covers and and the box covers typically between five5 and $600,000 plus uh in depending on the location to to get that in versus versus this um this treatment which has been shown to be effective so um that's the best I can answer I'll always have to say a great separation is our ideal if money were No Object but it ends up being a balance of circumstances when you make a call like this is there has this been maybe already vetted out and it's just not a viable option but the the under the second underpass that's going to be created for mon roll Drive Spring Creek Drive could that um they just utilized the nearby crosswalker could there be an rrpd there and then this that is on the screen right now then that would become the second underpass um the in the in the location of the underpass where it is that would that would probably not not be as as desirable for RFB that's going to be our high speed area about 55 through that area um what you'd end up doing is I think you'd eliminate the head Crossing it in its entirety up there and you use the pet signal for the signal system itself but there's also some significant issues with with u high volumes of of kids tra traveling across the signalized intersection on a high volume highp speed roadway so I think that the focal point of that north crossing was the school and that was the driver it was really tied to the school and trying to avoid kids from you know having to make judgment calls crossing a four-lane uh four lane Highway with the p push button um and so I think it's really the school location was what what drove priority in that location and the fact that this was selected as a roundabout which is going to bring the speeds down a great deal in this area so that that's the that's the thinking I I would say date as pertains to that question well thank you for explaining that that helps yeah anecdotally Lori when I talk to folks about this project the one thing it seems like folks are the most excited about are the underpass up by Monroe Drive or from Spring Creek on kind of the north side of Carver Elementary um of all those folks who for traffic reasons at the the crossing at um the school or for their kids traveling to school um it's it's been a really well-received addition to the project um Joy Christie any thoughts comments I have no other thoughts comments I think I expressed uh my support for um this kind of method of Crossing so I'm glad we're able to make it part of the master Parks plan so that we can help fund it um through that uh fund chrisy I'm good too thank you okay uh with that I'd entertain a motion I'll make a motion to approve resolution 13920 approving a Parks master plan amendment I will second we have a motion by council member mcnight and a second by council member Mack any further discussion Mr Mayor can you do a roll call vote please council member Henry Hi l Henry council member Mack hi Christy M council member s nay Lori s council member mcnight I Joy mcnight Mary Johnson I Courtney Johnson so we had a 4-1 vote with council member s uh voting against all right moving on Communications 10.1 the cares Act business and housing program update Miss Smith sure thank you mayor and councel so as you know we've been working really closely with the Carver County Community Development agency or the car Carver County CDA on administration of the city's cares dollars so the federal money received for the I shouldn't have done this Corona Aid relief Yes program um so an update on the program we had uh 11 businesses in Carver apply for our business program and then um three were vetted out one was in the township and then two were homebased businesses so something we focused on the program was not including homebased so eight businesses total qualified of that the CDA had their own pot of money for funding and four of those businesses were selected to receive funding through the cda's grant dollars and then um we have up to1 ,000 so 12 businesses could apply for the $110,000 so the exciting news for us is that all businesses in Carver that applied will be receiving dollars to the cares act um something that we've been kind of puzzled by but also thinking through is the lack of engagement on the residential side so we had one Carver City specific application of $2,300 that was funded through our residential program so we've noodled a little bit uh is it too early for residential programs to be needed what does it look like so I'm working with Elise Durban at the CDA now to rethink our dollars a little bit since there was such low interest in the residential program are there more effective ways that we could recapture those dollars and use them at the city level if there's not a ton of interest on the residential side so exciting news for our business program it sounds like eight businesses will be fully funded for their requests but unfortunately just one residential application was received for the city of carber Aon I have a question when um when we put out for the residential side um did we do they have to be in foreclosure or how what was our stipulations again on appli or just they're behind on bills how did that work so that was the tricky part that we've thought about quite a bit it almost felt like you needed to be in trouble um at the start of Co to be able to qualify I can pull up the program but needed to be I think at risk or entering foreclosure to be applicable for the residential dollars okay is and BR me is that a stipulation that came with that car's act or is that something that we enacted thinking that that was the right path to go on at the time is that something we can change where it doesn't necessarily have to be there we can get them before they're in such dire strains or does it have to be to that point I think we kind of design the program with the CDA so we could explore other options on the rental side Alise has really anecdotally shared it feels a little bit tricky since their um evictions aren't happening right now that people aren't um feeling the strain of needing to pay their rent necessarily right now so they might not be recognizing how far behind they are so to have just that one application could also be tied to evictions not happening currently so a lot of things a lot of factors I think play in we have tried to figure it out probably more than we should have but there is potential that we could also have the dollars back at the city level for some reallocation okay chrisy I've got the requirements up and it says it's rent your own primary housing anywhere in the city of Carver and our resident uh or lawful permanent resident current on housing and utilities as of March 1st loss of income due to co that has not been replaced by unemployment insurance or any other emergency assistance you're behind on housing and or utility costs and I think that that's the tidbit that you're looking at and then uh the last one is about folks who receive subsidized housing or other rental assistants aren't eligible you're on mute Christie I'm still sorry about that still muted talking um courney does it St on there to since you have it in front of you we how do they prove so let's say they have lost their job they but it's again it's not covered by employment so let's say their gas bill is way behind do they have to come in with the proof how do they prove that they're not say verifications to be collected um contact information for the landlord mortgage statement utility bills and or account numbers documentation that too the CDA doesn't cut a check to the resident they pay the bill right but let say somebody is falling far behind on their gas bill is that something they can just I mean they can go in and say hey here it is how do they prove that they're having a hardship not just I didn't want to pay my bill so now I want some money not that we don't want to help people but let's be honest I mean well so the other thing is you have to prove all income from the last 30 days change of employment due to covid-19 um so I think that that's the applicable like proof of hardship um you know I Aon I appreciate you trying to be creative and thinking about this I've thought about it too I think folks you know this is long this has been long and this is hard but I feel like we're not far enough into it especially for homeowners um to perhaps be seeing um like being behind on their mortgage and you know we talked in the the business Alliance meeting on Friday what's the one consistent piece of financial information that everybody's received and it's that you've got to have six months worth of expenses or savings to cover your expenses and while I'm not sure how many folks have that you know we're still kind of in that threshold if you you do and you know there have been some pretty good programs for those who are unemployed as far as kind of making up the the balance in for some folks um who might not be working so when does this program have to end ER I might pitch that back to you so any unused funds would be sent back to the city by it's the last day of October or 31st okay so it's nothing oh sorry BR go ahead one of the things that you can expect to see at your I'm planning that your next meeting so your October 5th meeting is um kind of packaging follow cares act related funding and where we're spending our our money um so part of that will'll contemplate receiving those some of those leas funds back from the Carver count CDA um one of the things that's really um taken quite a bit of my time and I think frankly my colleagues time throughout the the state is how to handle Public Safety spending and reimbursement related to that um the Department of Treasury and the inspector General's office have different guidance related to how that should be tracked and I mean it's basically the exact opposite of one another and so uh I've been in pretty regular contact with Steve McDonald at ABDO um the city of Shaka has has put together a pretty robust um documentation um strategy that we have access to they're they've been willing to share um and so we might end up going down that road um but as an example the the Department of Treasury says to expedite kind of the handling of the pandemic you don't need any documentation um just submit reimbursement and you're good to go and the Inspector General says you have to you know document document document and so um we're hoping that gets um clarified in the next few weeks um but we might just end up recommending setting on uh caution and just really documenting this thing and working with some of our partners to to get that information and then um presenting it to the culry meeting on the on the fifth okay so I would expect you know we're you you allocated preliminary like $120,000 for the housing stability program I would expect a lion share of that to come back but I also believe if we if the city submits for Public Safety dollars that um most of those funds could be uh used for that uh I did send out an email we weab is requesting that the the city uh allocate part of its cares act funds to them in the form of a grant um at this point my response was we've allocated all of our dollars um but if that's something you want to consider on the fifth um if you have feedback for that for me on that now or in the future we can uh consider that as well so I think um considering that for the future is good recap being the service that they provide I think is really a special special and I think if we can help fund that being that they're they're operating on a free basis I think if we can help them out so that people who might be suffering um from setbacks due to the pandemic that they can get rides to the doctor or wherever they we can take some um do agree I think Courtney you said it it seems or maybe it was you know but it's a little bit premature I think for those dollars for the residential I think the new fiscal year next year you'll start to see some of that coming more into play but I guess out of our control control at this point for the car's act funding so um we just have to let that go if there's nothing else we can do about it that but I do I do definitely support the weab of of looking at doing some kind of grant funding for them in the future I would also support a grant to we cab Brent did they have a dollar amount did they request a specific amount they did not okay um I do um you know if we can use that money for the public safety reim ement um as much as I would love to see this in our community and in the hands of folks I think for me the priority would be to use it for how it was kind of intended originally at face value and reimburse cities for the expenses they're covering so I think um that would be my uh preference as we move forward to make sure that we're covering the city's expenses first before we really try to figure out if we can make you know the housing program work it sounds like we're we're helping our businesses um all four of them um but I'd love to get that like Public Safety reimbursement if that's something that's qualifiable any other comments thoughts V's shaking his head no chrisy shaking no I see no from Joy I see thank you Chris for all shaking thank you Lori for shaking very long well it took me to a while to find you um er do you have what you need from us yes thank you okay all right um item 10.2 strategic plan Action Plan update Mr mer thank you mayor and Council can you see the spreadsheet on your screen yes uh so I'm gonna kind of run through these items we we've gotten to the point now where we're kind of ending the cycle on our our strategic plan and uh happy to report a lot of progress uh something uh new um that we've been working on for the last several months if not a year is a partnership with the lower Minnesota Watershed District um and they preliminarily committed to U partnering with the city on the certified Levy project uh to the tune of $100,000 and so uh there are still some teas to cross and Ice to dot related to that but we're uh going to be working with them on establishing that and kind of working to establish more of a um ongoing partnership whether it's with the certified Levy or other issues impacting The Watershed District in the city uh as you know we completed uh the study of franchise fees it's it's crazy to think that we did that earlier this year that seems like five years ago if not longer um the reporting of Finance information a really I think interesting story so ABDO has reached out to a third party we're they're working on kind of more of an interactive actually um Finance uh tool and we're um kind of unofficially a kind of a case study they they they haven't established a relationship with ABDO and they haven't really done the city stuff before but there's a third party that ABDO is working with and they're using our information to to create the template if you will and so um we're really working uh with them in an ongoing basis um but if you remember back frankly to our strategic plan of of talking to people in color so like understanding that some people need data some people need pictures some people need a combination uh thereof we're really trying to create uh a finance a finance piece um that kind of speaks to the language that people um are most receptive to and so um hopefully that's something that we can show you in the early part of 2021 there this has been delays related to the pandemic so we're not as far along as on that as we'd like to be uh but we think the solution is very creative so stay tuned for that uh We've not de the items related to uh technology and our longterm financial plan as well as the creating the infrastructure uh priorities um really made quite a bit of progress frankly on just updating the long-term financial plan uh we essentially did a a delete all on the current plan and the infrastructure and then built it back up with our team and so we've submitted that information to to Steve and we're going McDonald with ABDO and we're going to be uh reviewing that I would imagine in the next few weeks um smoothing out the rough edges and then presenting that uh to the to the council for some comment uh but we ended up taking out quite a bit that was kind of an Antiquated babbe style of thinking based on kind of the new normals of our our community and what our needs are related to infrastructure Staffing and the like so excited to get some Council feedback on that uh Community survey I believe was a success would be something that we'll be using to inform our next strategic planning session uh the concepts for communication support uh We've explored that and something that uh probably haven't talked a whole lot about but we really relied quite a bit on on Bolton and mink Nicole Schmidt uh is frankly a wizard when it comes to Communications and and so it kind of bleeds into uh what you see in redefining or refining Carver's identity the third piece of developing custom trademarks and messages and uh Erin did done quite a bit of work with this as well but um if you look at at our construction updates they all have kind of that same color scheme same flow same kind of context and so that combination of eron's work with Nicole's Graphics work whether it be a construction project or a development uh review project has really kind of pulling that in uh the website vendors we've come quite quite a way or bit uh made quite a bit of progress on that um we're actually we're in a position to secure that website vendor um and we should have a launch in January uh with a a pretty significant update for the council in October um Aon would you mind speaking to the updates that you shared with me on the historic kiosk and the the science and the Fish and Wildlife Area so for the kiosks I reached out to carar on the Minnesota and then Annette gave a nice update at the business Alliance meeting on Friday um we both would like to move forward with a a kiosk likely in community park with the JCP project but uh struggling with funding right now car on the Minnesota has struggled to um have money come in with many of their fundraisers being postponed due to covid so continuing to work but might be on pause for a minute while they navigate a little bit and then hopefully we can come together and have one included um with community park and the JCP project at the parks me meeting last Monday on September 14th we have started to think about our trail system and the fact that we have a lot of new trails in town that are exciting that maybe not a lot of people know about quite yet so we are working as a group on identifying between three to five uh key trails that we want people to know about think people would enjoy as we're continuing to stay closer to home so uh one of them includes like the hawthor Ridge Loop with an oak tree component where you're experiencing two new trails but we also uh spoke as a group about the US fish and wildlife having them be our neighbor is such a huge asset that a lot of people frankly don't know about so we're looking to increase um both signage but also just some knowledge for residents that just outside of downtown there's this huge great neighbor that we have so we'll be working on that I think over the winter trying to make some trail maps that are super easy to use but also kind of fun to look at so continuing some of our branding and marketing but we will move forward with some additional signage both downtown with us F and Wildlife but also in other areas highlighting some of the work that the Parks Commission has done recently thank you Ain uh I covered the custom trademarks the uh I think we've seen uh the steering committee's work as relates to the JCP improvements that was uh signed off on by the council at a previous meeting uh Public Services previously reviewed the cost for uniform street signs uh that was kind of we just at that point the council directed us to just kind of sit on that one for a bit so that's um if the council ever wanted to move forward with that we have uh design ready to go and then the consistency of amenities we're doing that both with our private uh development uh groups but also on City projects you can see that littered throughout uh the Jonathan cver Parkway project when it comes to street lights retaining wall block Etc so uh that was a quick overview but uh just wanted to open up um this first part to the council if there is any questions or comments that you'd like to share go ahead Christie uh Aon for the historical kiosk I know at least for a couple of the other ones we received some grant funding I believe it was from the Minnesota State Historical Society um are those grants still available and can we apply for funding from there I don't know but I will find out and if so yeah we can absolutely make an application okay any other questions Joy anything from you I couldn't get my mute off um I love the idea of getting um some kind of trail maps published for the city of Carver that's always something I look for when I'm looking at another community and exploring parks and Pathways so that's fantastic please also don't forget about the connection into the US fish and wildlife south of Carver Bluffs you can get to on Bluff Road um that's now pretty I use it all the time because it's right in my neighborhood but it's getting some good traction and of course there's that parking lot that's further down Jonathan Carver Parkway piggy back on that joyet one point the county had done a huge mapping system and it was linked on their County website I don't know if it's updated or still exists for it okay yeah but if it does exist we should try and Link that up um some accessible to our City website I don't know if they have kept up on it it may dated by this point but it might still be there yeah I will look I know chasa has done a pretty good job as well as some other surrounding Shaka and some other cities so yeah the county did it again I can't think of the name if I do I will I will let you know okay and then the this kind of the second half of my presentation is just to kind of solicit some feedback from the Council on uh our upcoming strategic planning session and I'd probably use that word Loosely and maybe it doesn't need to be a session maybe it it's a series of conversations U um one of the things that's kind of leading me to that is I I think having a strategic planning session using this format would be challenging and um maybe a little bit unproductive uh can be distracting um so I'd really like to get the team into the same space so you know considering you know the mass mandate and Co challenges but then um because there is some cohesion with our group you know with the would be interested in having staff facilitate you know a uh a vis visioning session you know we um had previously done where like each department kind of teed up some major themes for what they're dealing with currently and into the future and so one of the ideas that I wanted to throw out there is this a series of conversations rather than a maybe an eight hour day or um we kind of well Siri want to get involved there um we have a series of conversations where stth kind of conserve as a guide where we tee up issues that we think are are relevant you know Council would also have an opportunity to add to that list but we'd kind of give not just the state of the city from Community development's perspective or public services perspective or the clerk's office but you know what our future challenges whether it's related to Transit or some type of infrastructure or communication barriers and using the community survey and so maybe through a series of those conversations we arrive at a kind of a destination um rather than maybe our traditional method and I'm not saying that this is something you need to decide tonight I just kind of want to kind of open open it up for conversation considering we have some uh constraints uh we we do have more available space than we have in the past for having a properly social dist Gathering and and who knows what the world looks like in 2021 but um just wanted to kind of get some preliminary feedback on if I'm on the right track or if you prefer um another uh strategy related to the Strategic plan so this was an idea that uh Brent and I spoke about this afternoon and Brent you know my feedback is said I think you are on the right path I think that the the model that we've done in previous years worked but I think it's time to mix things up a little bit and I would love to see um the department heads kind of show us what their anticipated needs are and that we come together with a a higher level um list of strategic initiatives that we wanted really tackle for the next couple years there's lots of big stuff coming up our way you know um transportation and what happens when the the grant that we're using to pay for Southwest Transit service from Carver expires what do we want to do with that um is there anything where we can get more involved maybe have a council member be a liaison or get appointed to some State something or work more closely with the league of Minnesota cities um to help Advocate on behalf of the city of carard just kind of see um just a a little bit at a a bigger picture type level um and I agree with Brent that I think it's important that we're all together for this and meeting face to face because otherwise those meetings get long and the the temptation to to multitask makes it really hard Lor any thoughts no I like that idea too Glen probably a traditionalist I think getting together and um banging heads together for the better part of8 hours um it helps when you have interaction with um all the city staff and Council and and everybody that we bring into these strategic sessions um I think we can social distance and who knows what the world's going to look like in uh February marchish when we us when we usually have it so um I mean bringing everybody needs to bring ideas to the table that's that's kind of where I'm going to focus yeah and that's kind of what Brent was saying is the only thing that's different is just do it in more bite-sized chunks perhaps instead of one longer brain drain I actually session go ahead christe um I actually like the full day um and I because I think I think being there for consecutive hours together we really get deep down into things where if we do it maybe in a series we get started and then there's sort of a stop and then we get started again I really like the focus that we have of having a full day uh where we are just like you said not getting distracted by other things knowing okay we got 45 minutes left you know it's on to the next we're there all day and I do like the inperson idea all right thanks Christie Joy um I also support uh getting together in person um I do think that's incredibly valuable um I also you know I'm not traveling my calendar is wide open so I feel like it is easier um for at least me personally to schedule uh maybe bite-sized chunks so we could deep dive into specific topics um I'm not sure what those topics look like maybe we start with an initial brainstorming or everybody brings to the table and then we divide up and say okay we're going to have four more sessions they're going to be X hours each what do we want to focus in on each of those sessions and really get into it and maybe just so that we're not all having to be you know in a mask social distancing for eight hours as a stretch maybe we can do it in some smaller chunks um I also personally with the way that I work and I think uh having a little bit time between some of those sessions might be helpful um just as well just to kind of get the the brain flowing um versus in one session so that's my two cents Joy um was saying that about having multiple sessions I would be really fine if we maybe did like one morning and then another afternoon just because of my work schedle it's really all over the board for me like and when I'm when I'm available and when I'm not so I would hate to miss it it's easier for me to schedule out a chunk twice than it is to schedule out eight different hours you know through weeks or whatever so just a thought I mean obviously everyone has schedules to go by but I know for myself personally that would probably be easier that's a that's a good suggestion though all right any other feedback grent do you have what you need from us yeah I think I'll probably explore with some outlines and just bring them to the counil I think sometimes it's a little bit harder to to have a full discussion if you if we're really talking big broad strokes but I I think everyone's kind of saying the same thing I think we can check all the boxes that everyone brought up and and and get there um I think probably the biggest piece is um do you want it to be facilitated or you would you prefer staff to facilitate it is probably that because I think in any event you know and I think Richard fman did a great job but I think it's probably good for the council to hear a different voice for facilitation um it's just a matter of how that's done um and I I facilitated sessions before the uh in thinking about a little bit they you only draw back to facil facilitation is you know what role does the council want me to have during it because if I'm facilitating it's going to be harder for me to participate in probably some of the the content um and maybe that's maybe that's a good thing too but again something to to think about um you certainly don't have to decide tonight but um I'll come back with some scenarios and and um get some feedback at a future meeting I think you just quick feedback I really like that idea of um the different uh staff members uh department heads presenting and I'm on the opposite I I think the impartial of having someone come in and talk allows um everyone else to just have their own voice in a working manner rather than um Brent not that you're not impartial but I mean it's just I think it' be nice to have you working with us rather than meading at the same time because then you don't get to have as but I don't think and I like the idea of having it non-facilitated I think you know it takes out the third party if it's money that we don't have to spend then we should go ahead and kind of go down that path and I think um I guess I'm all for doing things differently this time around um and you know if we have Brent or staff members tag team the facilitation um then we have the folks who know the city the best here and just a quick update your fly is in here now say again your fly is in here the fly oh the got it okay anybody else have any thoughts or questions I think we're done okay I think I think we are done all right um council member of communications Joy do you have anything um no I a couple comments I guess I want to make so we had a Carver business Alliance meeting last week it was great to have have a couple of new participants this time from representation from lak view industries from the Quick Trip coming it's going to be real we got the ribbon cutting on our calendar so that's really exciting it's exciting to also you know talk about some new businesses and things that are coming so um that was good and we got a good we had a lot of discussion about uh the uh cares Act and the different funding and things like that too so that was a good update too um I do want to commend the contractor that is working on the Bluffs uh Street Maintenance stuff um it has gone surprisingly well I think with so minimal impact to residents here I've never felt like I had an issue navigating my way through the development and even the entrance that we said was going to be closed for several weeks is mostly open so I got to applaud the contractors there just for working with residents and making it as low impact as possible other than when that big truck that grinds up the road comes near my house and my house shakes other than that it's been fantastic um so I got to commend that and then I do I know um in our last council meeting the mayor asked for volunteers for next week for the caror food distribution at the transit station um I hope there will be some communication I haven't seen an event on Facebook or anything like that I have seen some for some other on so I hope that that is coming yes I don't know Courtney if you if you know if um whoever is putting it on is going to be posting any event or anything like that advertising it yeah I know that um so it's Caitlyn I don't know her last name out the to my head of the county but they are working to advertize that and they're kind of going through um she reached out to me early in the process and reached asked kind of what areas of town and what I thought would be the best area to help do that it sounds like they're doing more kind of brick and mortar and hard copy posters plac but I'll just out to her as well thank you I know I've seen them post for other cities like chasa or Victoria or Waconia or something like that so I just kind of was expecting and anticipating some seeing something for Carver yeah now that you bring that up I feel like I haven't seen much on social either so I will follow up with her all right thank you right that's all I have thank you Christie there we go um yeah I have a couple of things so we had an HPC meeting last week and we welcome David Pasco our new member so the HPC is at full capacity and ready to go um so that is really nice to see and it's nice to see we're getting some people too who are from different areas of Carver so that is really kind of fun to see the interest coming from not just the folks down here but from all over the city uh I have a few thank yous here so I want to thank uh Public Works and uh what they've done last two weekends for us so the car show we had on September 12th and that went very very well Paul I want to give a thank you to him too he was in contact with me to make sure that we had everything we needed for that morning um he did just a great job everything we asked for was there and done um so I want to say again thanks to the public works department for that and then we had the Lion's pork chop dinner last Saturday night and again the city um and the Public Works staff helped make sure that that was all ready to go with things that we needed um and then Katie our daytime cop also was there that evening she did a fantastic job um and she's very personable with everyone and they were really happy to see her and chat with her too as she did traffic control so we as the Lions Club want to thank the city for allowing us to host that uh in a different way of course than we're used to uh we don't have the final numbers back but we know that for sure that we did serve over 300 cars that night or 300 people yeah so um it was very successful for especially having never before and the weather was perfect so that was nice but um again thanks to everybody who's helping out with all these events in general in the last couple of weeks so and that's all I have all right Glenn uh we had a Planning Commission meeting and um we it was uh election of the of the commission chairs uh Greg RS Greg rigs will be the uh the chair and Cindy Monroe not being present just has her leadership that just is amazing she was elected vice chair and then uh and then uh Aon gave a invigorating communication regarding her zoning uh our zoning code update kick off so lots of exciting stuff coming from the Planning Commission I just want to piggyback a little bit on what was said about the park uh the signs for the park um uh us fish and wildlife it is hunting season coming up I know there's bow Hunters that are down there now and so just when you're walking and enjoying the trails down in US fish and wildlife just be a wary that there might be people in the trees so with that that's all I got all right thank you Glenn Lori no um no update we did have our Parks Commission meeting um and Aon kind of gave some of the details of that already so um and I also along with council member mcnight I'm looking forward to the map of our Trails so thank you Lori um let's see just to piggyback on what chrisy said the Lions Pork Shop dinner was amazing uh someone in my house took one bite of his pork chop and was like wow this is one of the best pork chops I've ever had so um they know how to grill them down at the Lions and it was different um but really well organized and Speedy and everybody was friendly it was great um Joy kind of mentioned it but um if you haven't driven past Quick Trip they have a building there now which went up in like two days um so quickly that I was talking to Brent one day last week and I was like but they they're not even above ground yet and he's like oh yeah they have you should drive fast so um going really quick and they're anticipating being open before the end of the year which is super exciting um and then also um as Joyce said there's a free food distribution next Wednesday September 30th at carver station the distribution will be taking place from 11:00 a.m. to 1 p.m. um we're doing pretty okay for volunteers um but if you are interested we still have space for a few more volunteers if anybody is interested um and that is all that I have Mr Merck do you have anything uh just a couple brief things one of the items related to this city hall that we're still working on is there's a issue that we're looking to have corrected related to the front stoop and you may have noticed this that there's sometimes there's standing water kind of in front of the front door and in front of like the kind of the Village Hall kind of doors so they're going to be redoing that concrete Dan and lanis has been involved in redesigning that so we're going to be very intentional about when that work gets done we want it to be done uh before the snow flies but we're also very going to be very cognizant of uh the general election and making sure that we don't have any construction impacting that um and then related to that um I think council member mock had someone she knew or someone she those experiences we've had problems with ice falling from that um front awning it's a kind of a metal awning and so one of the things that we're going to be adding is some additional roof cleats there so that'll stop the ice from coming down in that spot as well so um that along with kind dealing some building humidity issues are are pretty much the only two remaining items of significance related to the City Hall construction project um any questions on that before I move on and then um this kind of a scheduling piece as the the council may remember I annually in the icma annual conference which is held at different locations throughout the the country last year was in Nashville this year was planned to be in Toronto um as you're probably not surprised that it was cancelled but they're they're having a a digital digital or virtual conference so I'm going to be partic participating in that uh this week from uh this Wednesday through Friday I'll be available through by email and um cell phone Etc but I'm not going to be coming into the office I'll be participating at home just so I am not distracted um and can try to get the most out of the conference that I can so just a scheduling piece I'm still available but you won't see me in City Hall wed Friday so um that's all I have thank you go ahead Glenn um I forgot to thank uh just ran Gil what can we say about Gilly um where he's going to be missed on the fire department I thank him for his service um he's done a hard a lot of hard work and very diligent about uh uh working with the fire department and um Gilly you're going to be missed thank you for your years of service very well said Glenn yes you took the words right out of my mouth um all right um excuse me mayor yes I believe that we've uh neglected to adop or uh take action on the financial report from the consent agenda oh okay um so can I get a motion to what do we need to do approve item 7.4 the financial report from the consent agenda so Mo I'll make that I heard Glenn with a motion christe meant to Second it um motion but council member Henry second by council member Mack any further discussion all right Mr Mayor can you do a roll call vote please council member Henry I Glenn Henry council member Mack hi Christy Mack council member s hi Lori s council member mcnight I Jo MCN Mayor Johnson I Courtney Johnson motion passes unanimously thank you all um thank you Brent for bringing that to my attention um with that uh can I get a motion to adjourn so moved a motion by council member Henry a second and a second by council member mcnight any further discussion Mr Mayor can you do one final roll call vote tonight please council member Henry hi GL Henry council member Mack hi christe Mack council member s hi Lori s council member mcnight hi Joy mcnight Mayor Johnson hi Courtney Johnson all right motion passes this meeting is adjourned thank you all have a good night