says I Should Skip those steps because they're complicated sounds good okay we are ready thank you okay we'll call the meeting to order okay um we'll get a motion to approve the agenda anybody motion to approve did we want to find out why we're not going out to see the Edith and yeah if we can have some discussion about that Edith and award properties sure which is item five. one so when I was setting the agendas for the upcoming meetings this meeting was going to be pretty heavy it was going to have four public hearings so since that time we've scheduled two special meetings since then um having people here for public hearings and then leaving the site felt kind of cumbersome so since we have the special meetings coming up things have been bumped to August 30th and September 6th if you'd like to go tour the properties I'm more than willing to tonight but it felt cumbersome if people were coming to the meeting tonight so it would the expectation be then we would make a decision without touring the properties so I took photos and then suggested in the memo that you try to them right okay so we should talk I guess right yes who's who would need to see them yet the properties uh I have none okay um I was able to do it on my free time and I was as well so was I same okay okay so then you guys vote then you guys can vote I'll just abstain that's fine sure are you comfortable with that I'm totally comfortable that okay so I would say typically when we've done this before we've always had that be at the very end of the agenda okay and then we just have gone and done that and voted and I figured it might be long tonight that it might have been sure but we can if we're all in agreement will'll this go with that okay um any further discussion no nope I make a motion to approve the agenda I think there's already a motion on the floor Madam chair sorry I'll second it then okay those opposed motion carried then we'll move on to number item number three approval of the minutes I'll file motion to approve the July 19th minutes second any comments discussion okay all in favor I I I any opposed motion carried then item number four thanks public hearing all right so tonight the first order the first agenda item is the Edith an award a little bit of history about the award it began in 2015 to recognize prop property owners that strive for property Excellence so it generally is in the form of Landscaping and Lawn Care the award honors the work of Edith Herman and an Neils who are active in the Carver in the Minnesota project and it recognizes people who contribute to the beauty of Carver previous winners of the award include Andy and Natalie seberg and Bridget Kelly there were four properties this year that were nominated so when I reached out to them two of the property owners got back to me that were interested for consideration so we'll review the two properties tonight the Planning Commission will vote and then it will be forwarded on to the city council to present a plaque in the yard sign that you see around town on at the September 4th meeting so the first property for consideration is 720 Debbie Court both of the nominees are named Karen so might get a little bit confusing but I will try to keep them separate so uh Karen and her family have lived at 720 Debbie court for 17 years they largely started their project as a living wall for a little bit of privacy as you turn a corner and something that was really interesting that Karen said is that she calls her yard the neighborhood plant junkyard so it's often when she sees her neighbors pulling things out she goes and grabs them and adds them to her garden something else that was really cool that Karen mentioned was that everything in her yard is dividable so people are interested in something they should absolutely stop by see if she's around and she'd be happy to divide any of her plants the advice for novice gardeners is that gardening is not as hard as it looks and it should be fun and rewarding so some photos of the property at 720 Debbie so this is these are photos of the living wall it's massive it's beautiful she does a really nice job keeping it up Karen was kind enough when me and the building official were in her yard to offer us some peirs from her fruit tree and she has a really tranquil yard she has also a koi pond that was built as part of a Boy Scout project so if you haven't seen the living wall at 720w Lane I absolutely would suggest it it is fantastic and beautiful her yard is home to many bees butterflies and um though it's not something commonly people want in their Garden but she keeps milked to keep monarchs and pollinators happy so it's really beautiful really wellmaintained the second property is 429 Ramsey Avenue again Karen and her family have lived on the property for 11 years Karen mentioned that her husband fell in love with the floor plan of the house but she fell in love with the gardens so they lived up the street for two years but when this house came up for sale it was kind of a no-brainer for her that she wanted to get her hands on it so she describes her garden as happy Whimsical and messy and she said anecdotally that she often doesn't know what she's doing but I think the pictures prove otherwise pretty quickly uh but she does love SP spending time in her garden her yard too is bird bee and Butterfly friendly she mentioned that birding has become an avid hobby for her family she also credited her husband and her son jack for their hard work on the yard and her advice for keeping rabbits at Bay is to get a dog they have a springer spaniel named Mojo that if a rabbit enters the yard to try to chew on any of her plants he pretty quickly chases them away so some photos from SE 429 ramsy again it's a large swath of plantings and they are beautiful the colors are really Vivid she does a really fantastic job and if she calls that messy I would happily invite her over to my yard to make my yard look a little messy too do you have any questions about the two properties I don't have any questions about the properties maybe more about how we're going to move forward I guess sure process if the four of you are come to of voting uh you could entertain a motion for one or the other it's kind of a bummer that there's only two that there's just one person that can get chosen but again four were nominated two decided to move forward with the project so Madam chair we able to have some discussion and comments yeah I think that would be great because I mean I would say prior we always had kind of a list of things that we went through um and then had a numerical system that helped guide us that I recall yeah badam chair I'd be curious to know kind what the criteria is and the idea that there's a scoring or ranking right sounds very fair um I looked at the pictures and both of them curbside appeal you know hard to decide not knowing enough yet on kind of the criteria the one thing I really when I looked at the Ramsey Avenue versus debie Lane I really like that the Debbie Lane considered themselves the neighborhood plant junkyard and often takes plants that are thrown away it just seemed like a little more of a uh Community effort and you know as environmental as a person could be in you know replenishing their Garden um I lean towards that but I would like to hear more about criteria if I had some criteria I would give it to you but I don't this is my first year doing it so we don't have a ten of I personally don't have a ten of history on it sure you want add yeah I think historically and I think a lot of you well a couple of you up there have done it in the three of you have done it in the past I think it's just curb appeal what looks nice these are folks who obviously spend in both instances a lot of time out in their yards and just kind of a it's almost a beauty contest if you will who's got the prettiest Gardens the most you know I mean in the past we've had like before and after photos too you know if if they've done improvements that way I mean this does not seem to be the case this is trly like a huge investment on there and that they maintain because that's their value system of what they seem to be you know and I think the length of time that they both have been working on their Gardens I don't suspect that they have many before photos they might but that was that wasn't something that I have I do think it would add some value if we had it like a consistent way of doing it though for future yes that's absolutely fair you know future purposes okay um so we can talk about if we're comfortable you know emotionally winging it based off of curb appeal and some history that goes with it or if or if we're not Madam chair I'm totally comfortable with that um if I could make a couple comments um I think in going out and looking at the different yards um you know they anybody's a winner they're all winners the the yards are absolutely beautiful what I love about both these nominees is that um the spaces that they're creating aren't just visually pleasing but they um they are pollinator Gardens they're attracting the bees and the the butterflies and and the birds and those are good things for the environment and sustainability I also saw a lot of native plantings um which is good for um our sustainabil sustainability footprint the environment as well um but I love the fact that they were both pollinator Gardens that they both were beautiful um and and for for me um the Debby Lane uh yard the living fence was spectacular um it it's a really creative way to have plantings um serve as a visually pleasing kind of barrier so to speak not necessarily barrier but um maybe a better word for that but um certainly is nice and then a boundary um and then the pollinator friendly piece it just took things in my mind to to the next level level sureh um both beautiful gardens it's definitely difficult to choose um but if we were if we're looking to entertain motions um I would make a motion for um 720 Debbie lame and the Brinkman family uh to um be awarded the the award this year I agree with those comments and I would reinforce and really lick the idea that it's given the perception of it's a neighborhood concept of there's a plant you just don't know what to do with or take care of somewhere else to put it right so the community aspect of exactly giving back like splitting up plants and what not exactly yep yeah thank you for mentioning that yeah not just the giving the plants but then splitting them and giving them back so I just feel like that's a good Community engagement um is it's hard to tell the difference but that's something that sticks out to me on the uh uh 720 Debbie Lane property um I think we can go ahead and ask for a second to the motion any comments or thoughts no I think overall uh I'm not much of a gter myself but very both properties had very good curb appeal um you can definitely tell that there was a lot of time and effort that was put into the by the uh the homeowners and the gardens so if we're at that stage I would like to make a second uh on the motion okay I think we can do that all in favor I I I I and then when EST stained how do we say that in our voting okay so I'll St okay and did you want to add any comments Joy at all from the process but I have a couple comments if we can move to that point I read I read the note and I'll be honest it said you know we recommend that you swing by and the recommendation was not a we're going to vote on this you should go look at it so I did I took it as a suggestion sure so I Mis interpreted that and should have made time no problem I think this moving forward too I mean and i' would be glad to assist with this is is having a little bit more structured criteria if we're going to own this piece of it um because even in years past you know we've kind of waffled like how do we fit in with with this and doing it justice um and we want to I think our hearts are all there it's just kind of coming up with some structured criteria to to do it consistently so that everybody who is involved in it feels you know really confident about the process yep thank you thanks for bearing through it with me great okay um moving on to 5.2 so maybe the Lesser fun of the two agenda items tonight there's a pretty technical flood plane ordinance in your packet so the city of car Carver participates in the National flood insurance program or nfip that's administered through FEMA and that's a way to provide flood insurance for Property Owners renters and businesses it's an effort to mitigate effects of flooding on structures it's really technical I was reading through portions of it and got a little turned around so if you felt overwhelmed by it thank you for trying I really appreciate it um but something that is fantastic is that the city of Carver had a template that was sent to us that we can cater to make it our own so the highlighted portions that we need to change that are really specific to Carver so you might be asking why are we changing ing this technical flood plane ordinance FMA has been working on updated flood maps and they'll be effective December 21st 2018 and our city code needs to match those Maps we need to say as part of our code we're adopting the new maps and have our language also speak to them and there have been several updates since the previous version both by FEMA and then to comply with state and federal laws the update to the ordinance will allow the city of Carver to continue in the National flood insurance program so to stay part of that program we do need to adopt the ordinance and the existing flood plane ordinance that is in our current city code was drafted in 1997 so in the terms of city code that's not terribly old but a lot has changed since then with some flooding information based on FEMA state law and local so the ordinance is really technical but again staff does feel like the template that was provided is adequate feels almost like an expert wrote it for us that we can interchange some in information so tonight it's just a discussion not asking you to have any formal action on it if there are questions comments concerns things you think need to be changed based on the ordinance I will happily entertain any and all I have a question are the maps distinctively different than the ones that were Incorporated with the 1997 ordinance not terribly um Mark pastal the building official did quite a bit of review on the map so he was able to go back and forth with FEMA to say this looks a little different I'm not comfortable with where the lines are drawn so they're not terribly different and we did have an opportunity to comment on the maps Okay so do we expect that any homeowners or residents are going to be impacted by this ordinance just that they will be able to continue with their insurance it won't change like if someone is allowed to be part of the program or not okay and then from an ordinance stpoint since I don't have a copy of the 1997 ordinance are there any differences regarding uses permitted uses those sorts of things so the proposed ordinance is a bit more specific it lays it out a bit I don't want to say better but more specifically we get quite a few questions at a staff level saying I'm in the flood zone what does this mean and this gives us a greater tool to be able to say hey we have this ordinance online I would be happy to forward it to you for your permitted uses so it doesn't drastically change to say a single family home can't be used as a single family home I think it lays it out in a cleaner and clearer away so just along those lines do we expect any um current uses of property be not in compliance with the ordinance no and if they are they're grandfathered in so if someone had a house and that's too close to the property line and we update our residential zoning District that house is grandfathered in we don't ever go and say hey you need to pick up your house and move it so they can stay where they're at when the ordinance is adopted okay and it wouldn't have a negative impact on their ability to get insurance no this would allow them to get the insurance I mean this needs to be updated in order to stay compliant with that correct yes Madam chair question uh just to follow up on that Erin um when if there come let's just play out that scenario a little bit further if there comes a time where a homeowner in that situation would want to make an improvement to their property is that when the ordinance um would kick in and they would no longer be grandfathered correct so if my house was too close to the property line and I want to go even closer I wouldn't be permitted to but I could keep my house where it is existing the optional components in the ordinance in red that um are [Music] those okay let's let's go backwards the what's the rationale for adding those sure so it largely I think cleans it up so it adds a little bit of clarity in some of the places some of the definitions are also optional so I suspect that some cities have a pretty robust flood section that they'll keep their definitions ours is not probably the beefiest so adding some of those things that are referenced later in the ordinance is important okay and we don't think that's going to negatively impact no anybody I don't believe so should assist in clarifying correct so who who determined them who determines those to go in or out we do okay so if you have strong feelings about one I'd be happy to discuss it further sure I mean there's not very many no there's not question just more about the process is this something we really have to be proactive about or if we wouldn't have done anything what would the default be sure would we have stayed the same so if we don't update the ordinance we fall out of the program so Carver would no longer participate in the National flood insurance program so there's a there's a timeline for it we need to have a draft to the DNR by the end of September so this is your first review we'll the same review with Council no action needs to be taken by then but they just need to start reviewing what we're working on Madame chair I would just say the discussion has been helpful um Erin as you mentioned I thought it was very technical so at times it was very difficult to follow and try to understand everything in here but that being said the questions that were raised here tonight were um were aligned with the questions that I had and um I'm comfortable with what's in here um as it stands for now so thank you as it moves forward to council if we're if we conclude our discussion then you'll then you'll prepare a second draft and it will'll come back through again yes and that will be when to ask for Action sure and then obviously in the meantime we can email any other concerns or thoughts that we have after tonight yep great any other thoughts or questions not for me but it was nice to be able to have this discussion uh when is the uh final decision need to be done on those it needs to be effective by December 21st okay so we have some time to get a draft ready but based on this discussion and staff's review of the ordinance I don't foresee we're going to be removing any huge parts of the ordinance I just have a kind of random question as far as participating in the program the national flood insurance program how long have we been doing that that's a long time like before the 97 ordinance was created that we're working off of yes I would have to believe that we wouldn't have an ordinance if there wasn't something to back it up okay will we be able to see the maps at the next review yes the uh the maps are they're not we that we have old copies right now they haven't Incorporated our new comments but I anticipate as we get closer to December they'll have a final draft for us okay okay we can move forward uh Communications could someone provide an update from yesterday's meeting sure so yesterday we had our design Carver meeting meeting we reviewed an update to the Future land use map that the group has been working towards so um that's available online if you want to check it out I also have put out a Survey Monkey survey about the comp plan and I've had about 270 people take it which is phenomenal for Carver's population to have that many people engaged so we reviewed some of the survey results against the future land use map speaking directly to like one of the most wanted things in Carver is more commercial retail services so how does our future land use map mirror that and that's generally through guiding more property for commercial industrial that Flex Zone that will allow offices so we paired those two things together the survey and the future land use map to make sure that we were hitting topics that we felt were important to the 270 people that took the survey we also reviewed an updated parks and trails map that the Parks Commission has worked on so it showed existing trails and then also future Trails also available online in the packet and then we talked a little bit about search areas so the Parks Commission has identified four distinct areas within the city of Carver and then West as we continue to grow as places that might have something unique so if that's a lake or something with the Big Woods something that we would like to Target to keep our eye on um and potentially purchase before the city gets there so we can get a lower cost and can develop there in the future so forward things in on a lot of the Parks information and a draft of the Housing section was included in the packet so we had a brief discussion about that I bounced a ton of ideas off everyone for the open house that's next Wednesday the 22nd here at church by the river starting at 6:30 going until 8 so it was a lot of me saying crazy things that I've thought of that might be fun and exciting for people to see and the group gave me some really good feedback to move forward with were there any recommended changes to the land use map based upon the survey not from the group no does anyone want to add anything that we're at the meeting no the survey results are really fun to look at and then um I need to take the survey as well please do I I will be committed to doing that now that I said it publicly like that but I mean I think I think the the amount of people that are doing it is really exciting and so I know you feel great about that I do you know if we can really hit over like the 300 number that'd be plus would be great right and something that was so cool about the survey is the last question was optional if you wanted to leave your email for me to blast you with a ton of information and I have over a 100 people that have said hey I'm interested keep me posted so I blasted the invite to them hopefully we'll get a good turnout at the open house next week no I think it's great work thank you anything else if I may I might add something else I just want to thank you all for being really flexible over the next couple weeks I've had two requests from three different developers asking for special meeting dates and you being available is really important and I appreciate it and I understand how how tough it can be to give up a night in the summer so upcoming meetings August 30th that will be a review of Lake View so the industrial project by Fleet Farm and we're going to take three actions on that likely it'll be the rezoning preliminary plat and final plat so we'll move through it slowly so everyone gets a really clear idea what we're approving as we approve it and then at 6 o'clock we're holding a neighborhood meeting for the Trident development which is the Redevelopment of the lensen bus garage project so 6 o' I've sent out a mailer to Property Owners with 350 ft to have them come learn more about the project before it's formally at the Planning Commission so I'll be there and members of the development team will also be there beginning at 6 if you'd like to come and listen please feel free otherwise during the Planning Commission meeting I'll give a brief overview I suspect some of the neighbors if they're if they want to stick around they will for the meeting if there's no no public hearing with the concept plan but if you wanted to take comment that's always an option so that will be the August 30th meeting September 6th the request was from Dr Horton so they're moving two projects through in Carver right now it's Meridian fields which is just south of Highway 212 uh Northwest of the elementary school that project is in for final plat so the last phase of the planning process and then Hawthorne Ridge which is the Redmond Property as you call we reviewed the concept plan previously they're in for preliminary plat so there that's the meeting that will require the public hearing so people within 350 ft again have been noticed it's running in the paper so hopefully we'll get some people to come out and give you some discussion about the two projects so September 6th DR Horton specific August 30th Trident and lak view okay can you I'm sorry I didn't realize the September 6th meeting was confirmed what time uh that one so we will start at 6:30 with two public one public hearing just fun I have a couple questions sure um on the uh I think it's the DH Horton DR Horton drar Horton thank you um what's the definition of 350 fet sure only yeah I don't generate it it's done on our GIS so it's from every outside property line so it's not from like the center of the site and it does cross roadways waterways open space so if you are in 350 fet of any property line you're noticed so from the center of the property no any outside property line oh from like the perimeter the outside of it you are within 350 ft from any side from any side okay and that's set by State Statute okay because I had some questions about that um and then the um athorn mhm is that the is there one name for to me it's like two manyi neighborhoods just because of the roads mhm but it's one name for the two little developments it is yes okay but that's a good point I hadn't thought about it that way yeah it would be nice to you know maybe just internally we need something to separate the two right even if it's north south maybe exactly or Ironwood and Aspen for the street names I'll think about that I'm sure they marketing team well I know something that is true they have one of those I do not and then we'll still plan to have the uh regularly scheduled Planning Commission on the meeting on the 20th that is currently anticipated um are we going to continue having the 2040 comprehensive plan meetings yes do you know when those will start up again there will be one likely in late September the city engineer will be carrying the weight of that meeting it'll be water resources and transportation so I can check with him and get that date out okay sounds like we'll be seeing a lot of You in September I know it's been really exciting we have a lot of really fun stuff happening so thank you again for giving me so many of your evenings really busy time yes okay okay can I get a motion to journ all motion to adjourn second all in favor I