## Agenda Page 1 ## WORK SESSION 2027 Budget ## 5:45-7:00 PM ## AGENDA ## CHASKA CITY COUNCIL ## CHASKA CITY HALL - COUNCIL CHAMBERS & ZOOM Monday, August 31, 2026 ## 7:00 PM 1. Call to Order 2. Pledge of Allegiance ## 3. Roll Call ## 4. Adopt Agenda ## 5. Visitor Presentation ## 6. Approve Previous Meeting Minutes 6.A. CC Meeting 08-17-2026 ## 7. Consent Items ## 7.A. Approve Temporary On-Sale Intoxicating License - Guardian Angels ## Church ## 7.B. Accept Public Improvements for Reserve at Autumn Woods 7.C. Adopt Resolution No. 2026-77 Award Bid for the 2026 Downtown Street ## Reconstruction Project Page 1 of 107 ## Agenda Page 2 7.D. Approve On-Sale Liquor at a Community Event - The Copperfield Chaska 7.E. Adopt Resolution 2026-79, Authorizing and supporting the City of Chaska's ## Request to the Legislative-Citizen Commission on Minnesota Resources ## (LCCMR) ## 8. Action Items 8.A. Approval of Adjustment to Pension Benefits for Chaska Fire Department ## Association ## 8.B. Adopt Resolution No.2026-78 Rescheduling Improvement Hearing SE ## Collector in SW Area - Savanna Way- 9. Bills ## 9.A. Accounts Payable Claims Roster 08-31-2026 ## 10. Other Business ## 10.A. City Administrator's Report 10.A.i. Biweekly 8-31-2026 11. Adjourn Page 2 of 107 ## DRAFT ## - MINUTES - ## CHASKA CITY COUNCIL ## AUGUST 17, 2026 1. Call to Order The meeting was called to order by Mayor Hubbard at 7:00 p.m. 2. Pledge of Allegiance ## 3. Roll Call Roll call was taken. Present: Mayor Hubbard and Councilmembers Sheveland, Benesh, Grau, and Hatfield. Also Present: Matt Podhradsky, City Administrator; Elise Durbin, Assistant City Administrator; Nate Kabat, Community Development Director; Liz Hanson, City Planner; Krista Mark, Communications Coordinator; and Christophe Morschen, City Attorney. Absent: None. 4. Adopt the Agenda Motion by Councilmember Hatfield, second by Councilmember Benesh to adopt the agenda as presented. Motion carried. ## 5. Visitor Presentation ## 5.A. GTO Graduation – Connor Klaysmat and Kayla Rademacher Police Chief Seibert stated that a recap video would be shown to the Council showcasing all the work done by the Cadets Connor Klaysmat and Kayla Rademacher. Chief Seibert noted that the two Cadets were sworn in on June 1, and there is a unique strength in this program that touches every City Department and provides an opportunity for the Cadets to see everything that Staff does in the City. He noted that Cadet Rademacher enjoyed three Departments in the City: the Police Department, the Community Center, and the Chaska Town Course. The GTO program helped Cadet Rademacher’s career path by getting her hands-on experience with each Department and what they do daily. Chief Seibert noted that for Cadet Connor Klaysmat, he learned a lot through the GTO program and the various Departments he worked with. He added that Cadet Klaysmat’s favorite Departments to work with were the Fire Department, the Police Department, golf maintenance, and the Electric Department. Chief Seibert presented both Cadets with the Police Department’s challenge coin for completing the GTO program. Mayor Hubbard thanked Officer Godinez and Chief Seibert for facilitating the GTO program. Page 3 of 107 ## MINUTES-CHASKA CITY COUNCIL August 17, 2026 PAGE 2 DRAFT Councilmember Hatfield noted that the GTO program is amazing, and has enjoyed watching all of the graduates over the years. ## 6. Approve Previous Meeting Minutes ## 6.A. Approve the August 3, 2026 City Council Meeting Minutes Motion by Councilmember Sheveland, second by Councilmember Grau to approve the minutes of the August 3, 2026, City Council meeting. Motion carried. ## 7. Consent Agenda Motion by Councilmember Hatfield, second by Councilmember Benesh to approve the Consent ## Agenda Items A through G: A. Settlement Agreement and Release related to property at 424 Chestnut Blvd. Motion authorizing the City Administrator to sign Settlement Agreement and Release by and between Zebu Ventures 424 LLC, Bolton & Menk, Inc., and the City of Chaska. B. Approve On-Sale Liquor License for Community Event Series – Downtown Business ## Alliance Motion to approve On-Sale Intoxicating License at the downtown Community Events, Lic#OSCF26-04 for Chaska Downtown Business Alliance Event Series on Saturdays between September 10-December 5, 2026. ## C. Adopt Resolution No. 2026-72, authorizing Execution of Agreement Motion to adopt Resolution No. 2026-72, authorizing Execution of Agreement. D. Adopt Resolution No. 2026-73, approving Local Bridge Replacement Program Grant for ## Third Street East Motion to adopt Resolution No. 2026-73, approving the Local Bridge Replacement Program Grant Agreement and authorizing the Mayor, City Engineer, and Administrator to execute. E. Approve Massage Therapy Business License and Individual License – Shiloh ## Therapeutic Massage and Stretch Studio LLC/Skyler Johnson Motion to approve a Massage Therapy Business License for Shiloh Therapeutic Massage and Stretch Studio, located at 3740 N. Chestnut Street, Unit #111, Chaska, Minnesota, and an Individual Massage Therapist License for Skyler Johnson to provide massage therapy services at that location. F. Adopt Resolution No. 2026-75, authorizing the financing of Tax-Exempt Fitness ## Equipment Motion to adopt Resolution No. 2026-75, relating to the financing of equipment; authorizing the execution and delivery of a tax-exempt lease-purchase agreement and related documents. G. Adopt Resolution No. 2026-76, denying Massage Therapy Registration Application – ## Yun Liu Motion to adopt Resolution No. 2026-76, denying the massage license application of Yun Liu for failure to meet the educational requirements of the City of Chaska's massage license ordinance. Councilmember Hatfield noted that regarding item 7b. Approve On-Sale Liquor License for Community Event Series – Downtown Business Alliance, and as a liaison to the Downtown Page 4 of 107 ## MINUTES-CHASKA CITY COUNCIL August 17, 2026 PAGE 3 DRAFT Business Alliance, it has been exciting to see the list of events and the success that the Downtown Business Alliance has had. City Administrator Podhradsky noted that the state did authorize social districts for three communities in the state, but for other communities, there are 12 opportunities given during the course of the year to have these events. He noted that the Downtown Business Alliance has been smart to cluster their events together. There is a continued push at the legislature to allow social districts in other communities. Councilmember Hatfield added that it is really about the downtown area coming together and making it a special time and safe event for people to get out and enjoy Chaska’s beautiful downtown. Mayor Hubbard noted that some of the drive is boosting local businesses and attracting visitors, and this is not about changing liquor laws, but taking advantage of what the state offers. Councilmember Benesh reiterated that this is not a new thing for the City of Chaska, and there have never been any negative incidents during these types of events. Mayor Hubbard noted that the Police and Fire Departments are also aware of this permit and the dates. Motion carried. ## 8. Action Items 8.A. Adopt Resolution No. 2026-74 Approving the Concept Plan for Scandvik Nordic Spa/ ## Scandvik/ PC #2026-17 City Administrator Podhradsky introduced City Planner Liz Hanson to present this item to the Council. Ms. Hanson presented this item. Travis Batting, President of Scandvik from Saskatoon, Saskatchewan, introduced himself and stated that Jennifer Haskamp was online. He thanked City Staff for all the collaboration on this project. He noted that Scandvik is looking to bring amenities that will enhance the beautiful state of the property, and that he and Ms. Haskamp could go through the presentation of this project. Ms. Haskamp noted that she and Mr. Batting understood the concerns raised by Staff regarding the encroachment in the slope area, and discussions have occurred to refine the limits of what the development might be in a way that is more palatable to the City. She noted that whatever happens on the lakeside of the property will be done in a very environmentally conscientious way. A lot of time was also spent figuring out what the border looks like for the disturbed area, as a lot of improvements occurred over time in that area with its previous use. She noted that she and her colleagues are confident that they can fit the spa component of the project within that disturbed area without encroaching into the protected areas of the site. Councilmember Sheveland noted that she does not have any questions, but is excited about this development because that site has been vacant for a while. Page 5 of 107 ## MINUTES-CHASKA CITY COUNCIL August 17, 2026 PAGE 4 DRAFT Mayor Hubbard asked Mr. Batting to speak about the unique aspect of this project. Mr. Batting noted that in Canada, there have been a lot of successful Nordic spas, which utilize thermal cycles with heated spas and saunas, and then the cold plunge followed by a place to rest, which is unique about the environment of this property. He noted that Scandvik believes in celebrating nature, and the efficiencies of being connected to a hotel make this project a lot more feasible and would drive tourism to this area. City Administrator Podhradsky stated he was recently in Quebec City, and when he looked up the top recommended things to do there, a Nordic spa came up in his search. Mr. Batting added that Minnesota is naturally very Scandinavian, so the branding and amenities of their Nordic spa will be embraced here. Councilmember Hatfield stated this project is very exciting, and appreciates their consciousness of the landscaping and beauty of the location. Things to think about when it comes back are construction access because it is such a busy site, and parking. She asked if the public walkway along the lake will be removed for this project. City Administrator Podhradsky confirmed that the City owns that public walkway, so it is not going anywhere. Councilmember Sheveland asked if the spa can be used without booking a room at the hotel. Mr. Batting confirmed that is correct. Councilmember Sheveland asked if there will be facilities inside to use the steam rooms and cold plunge inside for year-round use. Mr. Batting stated that the ability to operate 365 days outside is unique to a Nordic spa, but staff is in the process of developing a concept plan to figure out how the conference center gets adapted into operational use for the building. Mayor Hubbard stated the goal of the Council is to make the community a destination, and this facility would lend to that. She thanked Mr. Batting and Ms. Haskamp for all the work put into this plan and collaborating with City Staff to achieve the best outcome for the space. Councilmember Grau added that the project will have a connection to Marriott hotels as well. Mr. Batting noted that Marriott has walked through the property and is just working through the number of improvements that have to be achieved. Motion by Councilmember Sheveland, second by Councilmember Hatfield to adopt Resolution No. 2026-74, approving the Concept Plan for Scandvik at Oak Ridge Hotel & Conference Center, based on the conditions listed therein. Motion carried. 9. Bills ## 9.A. Accounts Payable Claims Roster 08-17-2026 Motion by Councilmember Grau, second by Councilmember Benesh to approve the bills as presented. Roll call was taken. Voting aye: Councilmembers Hatfield, Benesh, Sheveland, Grau ## and Mayor Hubbard. Voting nay: None Motion carried. Page 6 of 107 ## MINUTES-CHASKA CITY COUNCIL August 17, 2026 PAGE 5 DRAFT ## 10. Other Business ## Councilmember Hatfield: • Shared that the Farmer’s Market is continuing on Thursday nights, along with the Concert Series. • Shared the upcoming events: Public Safety Open House (September 14) from 5:00 p.m. to 8:00 p.m., Touch a Truck (August 20) at 5:00 p.m. at the High School, and recapped her attendance at the Chaska Crime Prevention fundraiser to raise funds for the Police Department. ## Councilmember Sheveland: • Recapped her time at the Carver County Fair. • Shared that Parks and Recreation has their fall classes and community education up and registration is going fast. ## Councilmember Grau: • Shared that Touch a Truck (August 20) will be at the Chaska High School from 5:00 p.m. to 7:00 p.m. • Shared that the upcoming Latin Food and Music Festival will be on September 18 with fireworks. • Shared that school starts (August 31), and reminded residents that traffic changes during that time. • Shared an upcoming game between the Chaska Cubs and Air Freight (August 21) at 7:30 p.m. in the first round of the state championship in Chaska. ## Community Development Director Nate Kabat: • Shared that City Hall Plaza is under construction right now, and the main entrance to City Hall and the main door to the Library will need to be closed temporarily. Updates regarding the closure of those will be coming soon. ## City Attorney Christophe Morschen: • Shared that his cousin recently got married at the Chaska Curling Center, and the staff and caterers at the Curling Center did a fantastic job. ## City Administrator Podhradksy: • Shared that Touch a Truck was started by Joan Cedar back in 2003, and she is still in charge of it. The reason it is one of the City's best events is because of all the people that attend. • Shared that 15 Ukrainian students will come to Chaska as part of a refugee program, put on by Richard and Arena Fursman, and will tour the new Public Safety building and teach them how to do curling at the Curling Center. • Shared that there will be a meeting on August 31 at 5:45 p.m. There will also be two meetings next month on September 14 where a preliminary tax levy will be established, and the next meeting will be September 21. Page 7 of 107 ## MINUTES-CHASKA CITY COUNCIL August 17, 2026 PAGE 6 DRAFT ## Mayor Hubbard: • Recapped her attendance at Night to Unite, and noted that Chaska won the food shelf donation challenge. • Recapped her attendance at the Fire Department’s Black Helmet Summer Ceremony, and congratulated Alex Cook on winning Firefighter of the Year. • Shared that there is a downtown master plan survey that is available on the City’s website and is open until August 24. • Shared that the Library Task Force will be meeting in September, and encouraged residents to voice their opinions on what they would like to see for the new library. • Shared that Highway 10 heading westbound between Chaska and Waconia is closed right now due to construction. • Shared that the next meeting is August 31. ## 10.A. City Administrator's Report 10.B. Memo Rescheduling of Public Hearing for TIF No. 2026 (Big Woods Business Park) 10.C. Financial Reports as of 06/30/26 11. Adjourn Motion by Councilmember Hatfield, second by Councilmember Benesh to adjourn the meeting at 8:30 p.m. Motion carried. Page 8 of 107 ## Subject: Temporary On-Sale Intoxicating License for Guardian Angels Church ## Prepared By: Denise Beebe, Senior Clerk ## Guardian Angels Church, 215 West 2 nd Street, Chaska, Minnesota, has made application for a 1- day Temporary On-Sale Intoxicating License for the AngelFest Celebration being held at Guardian Angels Church on Saturday, September 26, 2026. This is a long-time annual event that is held every September. Applicant has provided the application, certificate of liquor liability and paid the requisite fee of $50 ($50/day of the event). Staff recommends approval. ## CITY COUNCIL ACTION REQUESTED Motion to approve Temporary On-Sale Intoxicating License TW.26.05 for Guardian Angels Church, allowing them to serve intoxicating beverages at the AngelFest Celebration, effective September 26, 2026. ## REQUEST FOR ACTION ## CHASKA CITY COUNCIL 8/31/2026 Page 9 of 107 Subject: Public Improvements – Reserve at Autumn Woods ## Prepared By: Denise Beebe, Senior Clerk Reviewed By: Matt Clark, City Engineer Installation of public improvements is completed in Reserve at Autumn Woods. Consistent with terms of the Development Agreement, Chaska is in a position to formally accept said improvements as public facilities. Further, the letter of credit guaranteeing those improvements shall be reduced to 5% for a period of 2 years from the date of acceptance. ## CITY COUNCIL ACTION REQUESTED Accept public improvements in Reserve at Autumn Woods as municipal facilities and adjust letter of credit accordingly. ## REQUEST FOR ACTION ## CHASKA CITY COUNCIL 8/31/2026 Page 10 of 107 ## J U L Y 1 3 , 2 0 2 6 ## Matt Clark, PE ## City Engineer ## City of Chaska ## One City Hall Plaza ## Chaska, MN 55318 mclark@chaskamn.gov 7900 International Drive + Suite 550 + Bloomington, MN 55425 952.426.0699 + ISGInc.com ## Architecture + Engineering + Environmental + Planning ## R E : A U T U M N W O O D S – R Q U E S T F O R F I N A L A C C E P T A N C E ## Matt, On behalf of Lennar Homes, we are requesting acceptance, by the City of Chaska, of the public Street and Utility Improvements for the Autumn Woods development. These improvements were constructed under observation by ISG as the engineer of record for the project. Based on the information obtained as part of the record drawings, the proposed improvements, to the best of our knowledge, are in substantial conformance with the approved plans and specifications. Upon final acceptance of the public improvements by the City of Chaska, we request the City of Chaska to release the surety for the project and begin the warranty period for the improvements. If you have any questions or if there is any additional information needed to close out the project, please let us know. ## Sincerely, ## Jerremy D Foss, PE, CNU-A ## Civil Practice Group Leader ## Jerremy.Foss@ISGInc.com ## Cc: Jesse Gaun, Lennar Homes Page 11 of 107 16355 36 th Ave N • Suite 100 • Plymouth, MN 55446 • Lennar.com 8/18/26 ## To: Matt Clark ## City Engineer ## Chaska City Hall ## One City Hall Plaza ## Chaska, MN 55318 ## Subject: Letter of Credit #HACH699917OS Pursuant to section 10/14D of the Developers Agreement for Reserve at Autumn Woods, we respectfully request reduction for the project letter of credit from the original amount of $4,326,512, currently reduced to $432,651, to a new amount of $216,325.60. This reduction is for the work completed to date and reduces the letter of credit to 5% of the original amount, to be retained for the duration of the required 2 year warranty period. If you have any questions, please contact me at 919-448-1591. ## Sincerely, If you have any questions, please contact me at (919) 448-1591 ## Sincerely, ## JesseGaun Page 12 of 107 Page 13 of 107 Page 1 ## Subject: Award Bid for the 2026 Downtown Street Reconstruction Project ## Prepared By: Matt Clark, City Engineer Public bids for the 2026 Downtown Street Reconstruction Project were opened on August 6, 2026. Seven contractors submitted proposals, which are attached for review. The lowest bid, totaling $1,633,975.67, was submitted by Meyer Contracting Inc., representing a favorable value falling below previous construction cost estimates. Meyer Contracting Inc. has successfully completed several projects for the City and staff will be coordinating meetings with the contractor to discuss the project schedule over the upcoming weeks. Additionally, outreach to property owners will continue taking place to inform them about project timing. The Council is asked this evening to approve awarding the project to Meyer Contracting Inc. ## CITY COUNCIL ACTION REQUESTED Motion to adopt Resolution 2026-77, Ordering the improvements and awarding the bid for the 2026 Downtown Street Reconstruction Project to Meyer Contracting Inc., in the low bid total amount of $1,633,975.67. ## REQUEST FOR ACTION ## CHASKA CITY COUNCIL ## AUGUST 31, 2026 Page 14 of 107 ## CITY OF CHASKA ## CARVER COUNTY, MINNESOTA ## RESOLUTION ## DATE 8/31/2026 RESOLUTION NO. 2026-77 ## MOTION BY COUNCILMEMBER SECOND BY COUNCILMEMBER ## A Resolution Ordering the 2026 Downtown Street Reconstruction Project, and Authorizing the City Administrator and City Engineer to execute a construction contract with Meyer Contracting, Inc. in the Low Bid Amount of $1,633,975.67 WHEREAS, on August 6, 2026, the City of Chaska held a public bid opening for the construction of the 2026 Downtown Reconstruction project; WHERAS, the low bidder for the project is Meyer Contracting, Inc. and the project award includes the total amount bid of $1,633,975.67 WHEREAS, pursuant to an advertisement for bids for the 2026 Downtown Street Reconstruction Project, bids were opened and tabulated according to State Statute, and the following bids were received: NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Chaska, Minnesota, that said improvements are found to be necessary, cost-effective, and feasible and hereby orders said street improvements. FURTHER, BE IT RESOLVED, that the City Council of the City of Chaska, Minnesota, does hereby award the bid for the 2026 Downtown Street Reconstruction project to the low responsible bidder, Meyer Contracting Inc., for the bid amount of $1,633,975.67. FURTHER, BE IT RESOLVED, that the Mayor and the City Administrator are authorized to execute the contract documents for said improvement project. Page 15 of 107 Passed and adopted by the City Council of the City of Chaska, Minnesota, this 31st day of August 2026. ## Jon Grau, Mayor Pro Tem ## Attest: ## Chaska Deputy Clerk Page 16 of 107 Stantec Consulting Services Inc. ## 733 Marquette Avenue, Suite 1000 Minneapolis, MN 55402 August 6, 2026 ## Honorable Mayor and City Council ## City of Chaska ## One City Hall Plaza ## Chaska, MN 55318 ## Re: 2026 Downtown Reconstruction Project ## Stantec Project No. 193807606 ## Bid Results ## Dear Honorable Mayor and City Council: Bids were opened for the Project stated above on August 6, 2026. Transmitted herewith is a copy of the Bid Tabulation for your information and file. A copy will also be distributed to the Bidders once the Project has been awarded. There were a total of 7 Bids. The following summarizes the results of the Bids received: ## Contractor Total Base Bid ## Low Meyer Contracting Inc. $1,633,975.67 ## #2 Park Construction Company $1,739,443.68 #3 Geislinger & Sons $1,895,950.30 ## #4 Kusske Construction Company $1,944,480.50 ## #5 S.M. Hentges & Sons, Inc. $2,103,039.00 ## #6 GMH Asphalt Corporation $2,110,080.55 ## #7 Valley Paving, Inc $2,138,673.44 The low Bidder on the Project was Meyer Contracting Inc. with a Total Base Bid Amount of $1,633,975.67. These Bids have been reviewed and found to be in order. If the City Council wishes to award the Project to the low Bidder, then Meyer Contracting Inc. should be awarded the Project on the Total Base Bid in the Amount of $1,633,975.67. Should you have any questions, please feel free to contact me at (612) 712-2035. ## Sincerely, ## STANTEC CONSULTING SERVICES INC. Nathan Drews, P.E. ## Enclosure Page 17 of 107 ## Project Name: ## City Project No.: ## Bid Opening: ## Owner: ## License No. 54837 ## BID TABULATION ## Item ## Num ## ItemUnitsQtyUnit PriceTotal ## Unit PriceTotalUnit PriceTotalUnit Price ## Total ## BASE BID: ## 1MOBILIZATIONLS1$107,000.00$107,000.00$85,000.00 $85,000.00$91,800.00$91,800.00$98,983.00$98,983.00 ## 2CLEAR AND GRUBTREE34$880.00$29,920.00 $898.00$30,532.00$900.00$30,600.00$975.00 $33,150.00 ## 3REMOVE SIGNEA4$25.00$100.00 $102.00$408.00$100.00$400.00$30.00 $120.00 ## 4REMOVE STORM SEWER MANHOLE OR CATCH BASINEA4$459.49$1,837.96 $625.00$2,500.00$450.00$1,800.00$485.00 $1,940.00 ## 5REMOVE SANITARY SEWER MANHOLEEA3$459.50$1,378.50$998.00$2,994.00$450.00$1,350.00$810.00$2,430.00 ## 6SAWING BITUMINOUS PAVEMENTLF425$2.54 $1,079.50$1.95$828.75$4.00$1,700.00$2.50 $1,062.50 ## 7SAWING CONCRETE PAVEMENTLF145$4.85 $703.25$5.35$775.75$5.00$725.00$6.00$870.00 ## 8REMOVE CHANNEL WALLLF200$44.65$8,930.00$55.40 $11,080.00$25.00$5,000.00$40.00$8,000.00 ## 9REMOVE CONCRETE CURB AND GUTTERLF705$2.72$1,917.60$3.70$2,608.50$4.00$2,820.00$4.25$2,996.25 ## 10REMOVE STORM SEWER PIPELF280$29.99$8,397.20$23.30$6,524.00$15.00$4,200.00$16.00$4,480.00 ## 11REMOVE WATER MAINLF380$15.05$5,719.00$19.70$7,486.00$3.00$1,140.00$14.00$5,320.00 ## 12REMOVE SANITARY SEWER PIPELF440$16.52$7,268.80$19.70$8,668.00$5.00$2,200.00$25.00$11,000.00 ## 13ABANDON WATERMAIN PIPELF75$9.40$705.00$27.90$2,092.50$14.00$1,050.00$24.00$1,800.00 ## 14REMOVE BITUMINOUS PAVEMENTSY3425$4.01$13,734.25$6.10$20,892.50$4.00 $13,700.00$3.80$13,015.00 ## 15REMOVE BITUMINOUS DRIVEWAYSY80$7.66$612.80$14.20$1,136.00$4.00 $320.00$5.00$400.00 ## 16REMOVE CONCRETE DRIVEWAY PAVEMENTSY110$6.84$752.40$11.60$1,276.00$6.00 $660.00$7.75$852.50 ## 17REMOVE CONCRETE SIDEWALKSY390 $4.17$1,626.30$9.85$3,841.50$3.00$1,170.00 $4.25$1,657.50 ## 18SALVAGE HYDRANTEA2$745.88$1,491.76$1,480.00$2,960.00$2,700.00$5,400.00 $1,210.00$2,420.00 ## 19SALVAGE EXISTING LANDSCAPE BOULDERSEA1$147.31 $147.31$779.00$779.00$300.00$300.00$250.00$250.00 ## 20SALVAGE AND REINSTALL BLOCK RETAINING WALLSF60$26.93 $1,615.80$123.00$7,380.00$42.00$2,520.00$121.00$7,260.00 ## 21GEOTEXTILE FABRIC, TYPE V (STREET)SY3350$3.58 $11,993.00$2.85$9,547.50$3.50$11,725.00$5.00$16,750.00 ## 22GEOTEXTILE FABRIC, TYPE V (CHANNEL)SY1150$3.85$4,427.50$9.00 $10,350.00$4.50$5,175.00$12.00$13,800.00 23COMMON EXCAVATION, STREET (EV)CY3925$15.47$60,719.75$15.00$58,875.00$32.00$125,600.00$18.05$70,846.25 ## 24SUBGRADE EXCAVATION (EV)CY400$24.35$9,740.00$14.50$5,800.00$32.00$12,800.00$23.00$9,200.00 ## 25MUCK EXCAVATION (EV)CY400$22.89$9,156.00$10.00$4,000.00$32.00$12,800.00$25.00$10,000.00 ## 26ROCK EXCAVATIONCY50$31.15$1,557.50$108.00$5,400.00$75.00$3,750.00$15.00$750.00 ## 27SELECT GRANULAR BORROW (CV)CY2650$23.98$63,547.00$31.80$84,270.00$34.00$90,100.00$36.80$97,520.00 ## 28GRANULAR BORROW (CV)CY925$23.04$21,312.00$32.40$29,970.00$34.00 $31,450.00$40.00$37,000.00 ## 29SANDY CLAY LOAM TOPSOIL BORROW (LV)CY700$45.25 $31,675.00$51.10$35,770.00$55.00$38,500.00$48.75$34,125.00 ## 30POTHOLE EXISTING UTILITYEA5$198.82$994.10$934.00$4,670.00$1,000.00$5,000.00$805.00$4,025.00 31SOIL STABILIZATION GEOGRID (HX165)SY1100$2.29$2,519.00$7.90$8,690.00$11.00$12,100.00$8.75$9,625.00 32MUCK/ RIP RAP EXCAVATION, CHANNEL (EV)CY1150$22.58$25,967.00$15.00$17,250.00$23.00$26,450.00$40.00$46,000.00 ## 33HAUL AND STOCK PILE ROCKCY50$15.98$799.00$70.70$3,535.00$12.00$600.00$25.00$1,250.00 34COMMON EMBANKMENT, CHANNEL (CV)CY1725$6.73$11,609.25$6.30$10,867.50$15.00$25,875.00$20.00$34,500.00 ## 35STREET SWEEPER WITH PICK UP BROOM WITH ## OPERATOR ## HR60$150.00$9,000.00$0.01$0.60$250.00 $15,000.00$185.00$11,100.00 ## 36WATER FOR DUST CONTROL ## MGAL40$74.30$2,972.00$56.80$2,272.00$40.00$1,600.00$90.00$3,600.00 37AGGREGATE BASE, CLASS 5, 100% CRUSHEDTN1350$29.46$39,771.00$30.30$40,905.00$25.00$33,750.00$45.00$60,750.00 ## 38AGGREGATE BASE, 3'' MINUSTN175$33.61$5,881.75$27.70$4,847.50$39.00$6,825.00$50.00$8,750.00 39MILL BITUMINOUS PAVEMENT (VARIABLE DEPTH)SY125$96.04$12,005.00$6.45$806.25$54.00$6,750.00$7.50$937.50 ## 40BITUMINOUS MATERIAL FOR TACK COATGAL200$3.05$610.00$3.05$610.00$2.00$400.00$3.50$700.00 41TYPE SP 9.5 WEARING COURSE MIX (2,B) - DRIVEWAYSY70$67.10$4,697.00$66.40$4,648.00$36.25$2,537.50$75.00$5,250.00 42TYPE SP 9.5 WEARING COURSE (2,C)TN615$97.30$59,839.50$96.30$59,224.50$97.00$59,655.00$108.00$66,420.00 ## 43TYPE SP 9.5 WEARING COURSE MIX (2,B) - WEDGE ## FOR PLOW PROTECTION ## TN30$207.30$6,219.00$205.00$6,150.00$338.00$10,140.00$230.00$6,900.00 ## Bidder No. 4 ## Kusske Construction Company ## Bidder No. 2 ## Geislinger & SonsMeyer Contracting Inc.Park Construction Company ## 2026 DOWNTOWN RECONSTRUCTION PROJECT City of ChaskaThursday, August 6, 2026 at 10:00 AM CDT 193807606 ## Bidder No. 3Bidder No. 1 ## Nathan Drews, PE ## Stantec Project No.: I hereby certify that this is an exact reproduction of bids received. 193807606-BidTab.xlsm ## BT-1 Page 18 of 107 ## BID TABULATION ## Item ## Num ## ItemUnitsQtyUnit PriceTotal ## Unit Price ## TotalUnit PriceTotalUnit PriceTotal ## Bidder No. 4 ## Kusske Construction Company ## Bidder No. 2 ## Geislinger & SonsMeyer Contracting Inc.Park Construction Company ## Bidder No. 3Bidder No. 1 44 ## CONCRETE STEPSEA5 $1,500.00$7,500.00$1,550.00$7,750.00$1,100.00 $5,500.00 $1,650.00$8,250.00 45 ## REMOVE EXISTING BRIDGELS 1$38,970.82 $38,970.82$102,000.00$102,000.00$40,000.00$40,000.00$104,410.00$104,410.00 ## 46IMPROVED PIPE FOUNDATION, PER 6" INCREMENT ## (STORM) ## LF275$8.22$2,260.50 $0.01$2.75$7.00$1,925.00$5.80 $1,595.00 ## 47IMPROVED PIPE FOUNDATION, PER 6" INCREMENT (WALF800$8.25$6,600.00 $0.01$8.00$6.00$4,800.00$5.90 $4,720.00 ## 48IMPROVED PIPE FOUNDATION, PER 6" INCREMENT ## (SANITARY) ## LF1000$8.25$8,250.00 $12.60$12,600.00 $6.00$6,000.00$6.30 $6,300.00 ## 49IMPROVED PIPE FOUNDATION (STORM CHANNEL)CY510$50.44$25,724.40 $101.00$51,510.00 $70.00$35,700.00$108.00 $55,080.00 ## 50DEWATERINGLS1$29,673.02$29,673.02 $0.01$0.01$56,000.00$56,000.00$69,120.00$69,120.00 ## 514" PERF PE PIPE DRAINLF1150$13.23$15,214.50 $23.50$27,025.00$14.00$16,100.00$16.60 $19,090.00 ## 524" PERF PVC PIPE DRAIN, SCHEDULE SDR 26LF150$18.05$2,707.50 $40.00$6,000.00$14.00$2,100.00$25.00 $3,750.00 ## 534" PVC PIPE DRAIN, SCHEDULE SDR 26LF215$11.43$2,457.45 $27.40$5,891.00$13.00$2,795.00$21.20 $4,558.00 ## 548" PERF PVC PIPE DRAIN, SCHEDULE SDR 26LF1000$22.97$22,970.00 $28.80$28,800.00$24.00$24,000.00$32.30$32,300.00 ## 558" PRECAST CONCRETE HEADWALLEA2$642.91$1,285.82 $730.00$1,460.00$1,550.00$3,100.00$625.00 $1,250.00 ## 564" PVC PIPE CLEANOUTEA2$258.26$516.52 $544.00$1,088.00$700.00$1,400.00$510.00 $1,020.00 ## 5715" RCP STORM SEWER, CLASS 5LF165$107.81$17,788.65$77.40$12,771.00$100.00$16,500.00$59.00 $9,735.00 ## 5824" RCP STORM SEWER, CLASS 3LF35 $155.73$5,450.55$99.80$3,493.00$125.00$4,375.00$91.00$3,185.00 ## 5948" RCP STORM SEWER, CLASS 3LF310$374.71 $116,160.10$359.00$111,290.00$350.00$108,500.00$303.00$93,930.00 6060" RCP STORM SEWER, CLASS 3LF195$559.45$109,092.75$537.00$104,715.00$500.00$97,500.00$449.00$87,555.00 61CONNECT TO EXISTING DRAIN TILE (STREET)EA8$267.86$2,142.88$344.00$2,752.00$535.00$4,280.00$245.00$1,960.00 62CONNECT TO EXISTING DRAIN (CHANNEL)EA10$222.97$2,229.70$546.00$5,460.00$535.00$5,350.00$448.00$4,480.00 ## 63CONNECT DRAIN TILE TO EXISTING STORM ## STRUCTURE ## EA6$227.82$1,366.92$675.00$4,050.00$1,220.00$7,320.00$605.00$3,630.00 64CONNECT TO EXISTING STORM SEWER (PIPE)EA2$499.20$998.40$2,340.00$4,680.00$3,500.00$7,000.00$810.00$1,620.00 65CONNECT TO EXISTING STORM SEWER (MANHOLE)EA4$2,101.13$8,404.52$2,340.00$9,360.00$3,500.00$14,000.00$1,010.00$4,040.00 66CONNECT TO EXISTING MANHOLE (SANITARY)EA2$1,472.47$2,944.94$2,130.00$4,260.00$10,000.00$20,000.00$3,065.00$6,130.00 ## 678'' X 4'' PVC SEWER WYEEA6$621.66$3,729.96$525.00 $3,150.00$1,500.00$9,000.00$420.00$2,520.00 ## 68CONNECT TO EXISTING SANITARY SEWER (SERVICE)EA6$2,022.26$12,133.56$609.00 $3,654.00$1,000.00$6,000.00$550.00$3,300.00 ## 694" PVC PIPE CLEANOUT (SANITARY SERVICE)EA2 $735.63$1,471.26$681.00$1,362.00$800.00$1,600.00$730.00$1,460.00 ## 708" PVC SANITARY SEWER, SDR 26LF 335$64.62$21,647.70$74.20$24,857.00 $100.00$33,500.00$60.00$20,100.00 ## 714" PVC PIPE SEWER (SCH. 40 SERVICE PIPE)LF250$63.34$15,835.00$54.90$13,725.00 $50.00$12,500.00$45.00$11,250.00 ## 724" PVC PIPE SEWER (SCH. 40 RISER PIPE)LF15$69.80 $1,047.00$78.50$1,177.50$50.00$750.00$49.00$735.00 ## 73PVC PIPE SEWER (ROW TO HOUSE)LF60$61.62 $3,697.20$78.40$4,704.00$70.00$4,200.00$62.00$3,720.00 74TEMPORARY WATER MAINLS1$7,629.35$7,629.35$11,800.00$11,800.00$5,500.00$5,500.00$36,935.00$36,935.00 ## 75HYDRANTEA2$9,304.82$18,609.64$8,110.00$16,220.00$8,000.00$16,000.00$9,420.00$18,840.00 ## 76HYDRANT (TEMPORARY)EA1$1,099.05$1,099.05$0.01$0.01$8,000.00$8,000.00$2,535.00$2,535.00 ## 77GATE VALVE (TEMPORARY)EA1$529.45$529.45$0.01$0.01$3,300.00$3,300.00$2,025.00$2,025.00 78CONNECT TO EXISTING WATER MAINEA5$1,491.77$7,458.85$2,710.00$13,550.00$6,000.00$30,000.00$2,080.00$10,400.00 ## 796" GATE VALVE AND BOXEA2$4,100.45$8,200.90$5,790.00$11,580.00$2,500.00$5,000.00$3,180.00$6,360.00 808" GATE VALVE AND BOXEA5$5,261.39$26,306.95$4,080.00$20,400.00$3,300.00$16,500.00$4,250.00$21,250.00 81CONNECT TO EXISTING WATER SERVICEEA6$523.82$3,142.92$594.00$3,564.00$1,500.00$9,000.00$640.00$3,840.00 ## 821" CURB STOP AND BOXEA6$958.68$5,752.08$915.00$5,490.00$1,000.00$6,000.00$765.00$4,590.00 831" CORPORATION STOP WITH 8" SADDLEEA6$1,279.16$7,674.96$864.00$5,184.00$1,000.00$6,000.00$675.00$4,050.00 ## 84PLUMBED CONNECTIONEA1$2,500.00$2,500.00$2,430.00$2,430.00$4,000.00$4,000.00$3,565.00$3,565.00 ## 856" PVC WATER MAIN, DR-18LF35$74.03$2,591.05$65.30$2,285.50$65.00$2,275.00$54.00$1,890.00 ## 868" PVC WATER MAIN, DR-18LF645$76.96$49,639.20$60.90$39,280.50$75.00$48,375.00$58.50$37,732.50 ## 871" TYPE PE WATER SERVICE LF220$48.26$10,617.20$53.60$11,792.00$50.00 $11,000.00$37.00$8,140.00 ## 881" TYPE PE WATER SERVICE (TRENCHLESS ## INSTALLATION) ## LF30$100.00$3,000.00$372.00$11,160.00$70.00 $2,100.00$375.00$11,250.00 ## 89INSULATION, 4" THICKSY20 $59.25$1,185.00$66.20$1,324.00$50.00$1,000.00$67.50$1,350.00 ## 90DUCTILE IRON FITTINGS ## LB525$25.30$13,282.50$23.90$12,547.50$15.91$8,352.75$26.00$13,650.00 91ADJUST FRAME AND RING CASTINGEA8$499.14$3,993.12$1,160.00$9,280.00$1,250.00$10,000.00$435.00$3,480.00 ## 92FURNISH AND INSTALL NEW CASTING FOR CURB BOX ## IN DRIVEWAY ## EA2$921.52$1,843.04$171.00$342.00$320.00$640.00$250.00$500.00 ## 932' X 3' CB, INCL R-3067-V CSTG AND CONC ADJ ## RINGS ## EA3$3,700.74$11,102.22$3,170.00$9,510.00$4,000.00$12,000.00$3,685.00$11,055.00 193807606-BidTab.xlsm ## BT-2 Page 19 of 107 ## BID TABULATION ## Item ## Num ## ItemUnitsQtyUnit PriceTotal ## Unit Price ## TotalUnit PriceTotalUnit PriceTotal ## Bidder No. 4 ## Kusske Construction Company ## Bidder No. 2 ## Geislinger & SonsMeyer Contracting Inc.Park Construction Company ## Bidder No. 3Bidder No. 1 ## 9448' DIA STORM SEWER CBMH, INCLUDING CSTG AND ## CONC ADJ RINGS ## EA1$5,051.88$5,051.88$4,380.00$4,380.00$5,000.00$5,000.00$4,310.00$4,310.00 9572" DIA STORM SEWER CBMH, INCLUDING CSTG AND EA2$12,160.83$24,321.66$10,600.00$21,200.00$15,000.00$30,000.00$10,295.00$20,590.00 ## 9696" DIA STORM SEWER CBMH, INCLUDING CSTG AND ## CONC ADJ RINGS ## EA3$23,104.06$69,312.18$20,200.00$60,600.00$25,000.00$75,000.00$21,085.00$63,255.00 97 ## 60" RC PIPE APRONEA1$5,329.95$5,329.95$8,770.00$8,770.00$15,000.00$15,000.00$5,895.00$5,895.00 ## 98SUMP DRAIN CATCH BASINEA1$855.18$855.18$818.00$818.00$6,400.00$6,400.00$897.00$897.00 ## 994' DIAMETER SANITARY MH, INCL R-1642-B CSTG AND ## CONC ADJ RINGS ## EA2$10,599.15$21,198.30$8,860.00$17,720.00$9,500.00$19,000.00$11,110.00$22,220.00 1004' DIAMETER SANITARY MANHOLE OVERDEPTHLF5$765.63$3,828.15$345.00$1,725.00$0.01$0.05$420.00$2,100.00 ## 101GEOTEXTILE FILTER TYPE 7SY40$4.32$172.80$3.95$158.00$4.50$180.00$12.00$480.00 ## 102RANDOM RIPRAP CL IIICY40$91.25$3,650.00$147.00$5,880.00$125.00$5,000.00$130.00$5,200.00 ## 1034" CONCRETE WALKSF5000$8.24$41,200.00$7.20$36,000.00$8.80$44,000.00$8.85$44,250.00 ## 104B612 MODIFIED PARK BOARD CONCRETE CURB AND ## GUTTER ## LF1225$40.59$49,722.75$38.80$47,530.00$33.80$41,405.00$41.25$50,531.25 ## 105V-CURBLF50$48.05$2,402.50$46.60$2,330.00$43.00$2,150.00$50.00$2,500.00 1066" CONCRETE DRIVEWAY REPAIRSF3000$10.50$31,500.00$10.90$32,700.00$13.00$39,000.00$12.75$38,250.00 1076" CONCRETE PEDESTRIAN CURB RAMPSF800$15.75$12,600.00$16.30$13,040.00$35.00$28,000.00$17.50$14,000.00 108REMOVE AND REPLACE CURB AND GUTTERLF100$45.56$4,556.00$40.90$4,090.00$57.00$5,700.00$48.50$4,850.00 ## 109TRUNCATED DOMESSF95$70.00$6,650.00$72.50$6,887.50$52.00$4,940.00$77.00$7,315.00 ## 110TEMPORARY MAILBOXEA8$150.00$1,200.00$255.00$2,040.00$350.00$2,800.00$500.00$4,000.00 ## 111JOINT SEALANTLF250$12.00$3,000.00$12.40$3,100.00$7.25$1,812.50$13.25$3,312.50 ## 112INSTALL 3" NON-METALIC CONDUITLF100$11.00$1,100.00$11.40$1,140.00$12.00$1,200.00$12.25$1,225.00 ## 113INSTALL 2" NON-METALIC CONDUITLF750$10.00$7,500.00$10.30$7,725.00$11.00$8,250.00$11.00$8,250.00 ## 114INSTALL 1.25" NON-METALIC CONDUITLF150$8.00$1,200.00$8.30$1,245.00$9.00$1,350.00$9.00$1,350.00 115WIRE FENCE, DESIGN SPECIAL VINYL COATEDLF35$108.00$3,780.00$310.00$10,850.00$355.00$12,425.00$325.00$11,375.00 ## 116TRAFFIC CONTROLLS1$3,800.00$3,800.00$4,690.00$4,690.00$5,000.00$5,000.00$4,180.00$4,180.00 ## 117SIGN PANELS, TYPE CSF15$100.00$1,500.00$107.00$1,605.00$105.00$1,575.00$120.00$1,800.00 118SALVAGE AND REINSTALL WOODEN FENCELF120$65.00$7,800.00$99.90$11,988.00$40.00$4,800.00$105.00$12,600.00 ## 119TREE TRIMMINGHR5$288.00$1,440.00$294.00$1,470.00$300.00$1,500.00$325.00$1,625.00 120STORM DRAIN INLET PROTECTION (BEFORE CURB)EA25$150.00$3,750.00$202.00$5,050.00$400.00$10,000.00$250.00$6,250.00 121STORM DRAIN INLET PROTECTION (AFTER CURB)EA9$150.00$1,350.00$87.20$784.80$400.00$3,600.00$250.00$2,250.00 ## 122SILT FENCELF500$2.00$1,000.00$4.75$2,375.00$3.00$1,500.00$6.00$3,000.00 123SEDIMENT CONTROL LOG TYPE WOOD FIBER LF1125$2.60$2,925.00$4.10$4,612.50$3.50$3,937.50$4.40$4,950.00 124STABILIZED CONSTRUCTION EXITEA4$1,664.11$6,656.44$1,690.00$6,760.00$2,500.00$10,000.00$3,500.00$14,000.00 ## 125TEMPORARY SEDIMENT TRAPEA1$350.00$350.00$3,890.00$3,890.00$500.00$500.00$1,500.00$1,500.00 ## 126SODDING, TYPE LAWN SY1900$6.75$12,825.00$16.10$30,590.00$11.50$21,850.00$17.20$32,680.00 127EROSION CONTROL BLANKET,CATEGORY 20SY1825$1.60$2,920.00$2.35$4,288.75$2.00$3,650.00$2.55$4,653.75 ## 128HYDRAULIC SOIL STABILIZER TYPE 6SY900$1.25$1,125.00$1.75$1,575.00$1.50$1,350.00$1.90$1,710.00 ## 129HYDRAULIC SOIL STABILIZER TYPE SFMSY1300$1.25$1,625.00$1.75$2,275.00$2.00$2,600.00$1.90$2,470.00 ## 130SEEDINGAC0.4$2,500.00$1,000.00$1,030.00$412.00$5,400.00$2,160.00$1,100.00$440.00 ## 131SOUTHERN BOULEVARD SEED MIXLB100$6.00$600.00$8.25$825.00$4.00$400.00$8.80$880.00 ## 132WATER FOR TURF ESTABLISHMENTMGAL140$70.00$9,800.00$41.20$5,768.00$26.00$3,640.00$45.00$6,300.00 133LANDSCAPE RESTORATION ALLOWANCELS1$5,000.00$5,000.00$5,000.00$5,000.00$5,000.00$5,000.00$5,000.00$5,000.00 ## TOTAL BASE BID$1,633,975.67$1,739,443.68$1,895,950.30$1,944,480.50 ## Phone: ## Email: estimating@meyerci.comcborene@parkconstructionco.co jeff@geislingerandsons.com ## Signed By: ## Brad AmesCharlie Borene ## Jeff GeislingerJason Kusske ## Title: ## PresidentVice President ## President ## Bid BondBid BondBid BondBid Bond ## YesYesYesYes ## Contractor Name and Address:Park Construction CompanyGeislinger & SonsKusske Construction Company ## 582 Bavaria Lane ## Bid Security: Meyer Contracting Inc. 11000 93rd Ave N. ## Maple Grove, MN 55369 (763) 391-5959 ## Responsible Contractor Certification: ## Chaska, MN 55318 (952) 448-3321(320) 764-2006 1481 81st Avenue NE ## Minneapolis, MN 55432 ## 511 Central Ave S ## Watkins, MN 55389 (763) 786-9800 193807606-BidTab.xlsm ## BT-3 Page 20 of 107 ## BID TABULATION ## Item ## Num ## ItemUnitsQtyUnit PriceTotal ## Unit Price ## TotalUnit PriceTotalUnit PriceTotal ## Bidder No. 4 ## Kusske Construction Company ## Bidder No. 2 ## Geislinger & SonsMeyer Contracting Inc.Park Construction Company ## Bidder No. 3Bidder No. 1 22 22 ## Addenda Acknowledged: 193807606-BidTab.xlsm ## BT-4 Page 21 of 107 ## Project Name: ## City Project No.: ## Bid Opening: ## BID TABULATION ## Item ## Num ## ItemUnitsQty ## BASE BID: ## 1MOBILIZATIONLS1 ## 2CLEAR AND GRUBTREE34 ## 3REMOVE SIGNEA4 ## 4REMOVE STORM SEWER MANHOLE OR CATCH BASINEA4 ## 5REMOVE SANITARY SEWER MANHOLEEA3 ## 6SAWING BITUMINOUS PAVEMENTLF425 ## 7SAWING CONCRETE PAVEMENTLF145 ## 8REMOVE CHANNEL WALLLF200 ## 9REMOVE CONCRETE CURB AND GUTTERLF705 ## 10REMOVE STORM SEWER PIPELF280 ## 11REMOVE WATER MAINLF380 ## 12REMOVE SANITARY SEWER PIPELF440 ## 13ABANDON WATERMAIN PIPELF75 ## 14REMOVE BITUMINOUS PAVEMENTSY3425 ## 15REMOVE BITUMINOUS DRIVEWAYSY80 ## 16REMOVE CONCRETE DRIVEWAY PAVEMENTSY110 ## 17REMOVE CONCRETE SIDEWALKSY390 ## 18SALVAGE HYDRANTEA2 ## 19SALVAGE EXISTING LANDSCAPE BOULDERSEA1 ## 20SALVAGE AND REINSTALL BLOCK RETAINING WALLSF60 ## 21GEOTEXTILE FABRIC, TYPE V (STREET)SY3350 ## 22GEOTEXTILE FABRIC, TYPE V (CHANNEL)SY1150 ## 23COMMON EXCAVATION, STREET (EV)CY3925 ## 24SUBGRADE EXCAVATION (EV)CY400 ## 25MUCK EXCAVATION (EV)CY400 ## 26ROCK EXCAVATIONCY50 ## 27SELECT GRANULAR BORROW (CV)CY2650 ## 28GRANULAR BORROW (CV)CY925 ## 29SANDY CLAY LOAM TOPSOIL BORROW (LV)CY700 ## 30POTHOLE EXISTING UTILITYEA5 ## 31SOIL STABILIZATION GEOGRID (HX165)SY1100 ## 32MUCK/ RIP RAP EXCAVATION, CHANNEL (EV)CY1150 ## 33HAUL AND STOCK PILE ROCKCY50 ## 34COMMON EMBANKMENT, CHANNEL (CV)CY1725 ## 35STREET SWEEPER WITH PICK UP BROOM WITH ## OPERATOR ## HR60 ## 36WATER FOR DUST CONTROL ## MGAL40 ## 37AGGREGATE BASE, CLASS 5, 100% CRUSHEDTN1350 ## 38AGGREGATE BASE, 3'' MINUSTN175 ## 39MILL BITUMINOUS PAVEMENT (VARIABLE DEPTH)SY125 ## 40BITUMINOUS MATERIAL FOR TACK COATGAL200 ## 41TYPE SP 9.5 WEARING COURSE MIX (2,B) - DRIVEWAYSY70 ## 42TYPE SP 9.5 WEARING COURSE (2,C)TN615 ## 43TYPE SP 9.5 WEARING COURSE MIX (2,B) - WEDGE ## FOR PLOW PROTECTION ## TN30 ## 2026 DOWNTOWN RE Thursday, August 6, 2 ## Unit PriceTotalUnit PriceTotalUnit PriceTotal $105,000.60$105,000.60$202,500.00 $202,500.00$106,775.00$106,775.00 $1,065.00$36,210.00$928.00 $31,552.00$952.50$32,385.00 $28.00$112.00 $26.40$105.60$105.00$420.00 $845.00$3,380.00 $369.00$1,476.00$515.65$2,062.60 $1,011.50$3,034.50$528.00$1,584.00 $859.50$2,578.50 $3.50$1,487.50$2.00$850.00$2.00$850.00 $4.50$652.50$5.55$804.75$5.51$798.95 $69.75$13,950.00$31.65$6,330.00$83.00$16,600.00 $3.30$2,326.50$6.00$4,230.00$12.40$8,742.00 $29.75$8,330.00$10.55$2,954.00$17.25$4,830.00 $24.90$9,462.00$5.30$2,014.00$14.25$5,415.00 $18.00$7,920.00$4.20$1,848.00$27.00$11,880.00 $18.90$1,417.50$42.20$3,165.00$25.25$1,893.75 $6.25$21,406.25$7.00$23,975.00$6.00 $20,550.00 $12.50$1,000.00$6.50$520.00$21.35 $1,708.00 $12.30$1,353.00$15.00$1,650.00$26.00 $2,860.00 $11.50$4,485.00$9.00 $3,510.00$24.50$9,555.00 $847.00$1,694.00$791.00$1,582.00$1,289.00$2,578.00 $598.00$598.00$600.00$600.00$239.50$239.50 $43.00$2,580.00$422.00$25,320.00$24.75$1,485.00 $3.30$11,055.00$5.10$17,085.00$2.25$7,537.50 $9.30$10,695.00$4.65$5,347.50$13.13$15,099.50 $25.50$100,087.50$24.75$97,143.75$46.25$181,531.25 $22.50$9,000.00$30.50$12,200.00$44.50$17,800.00 $25.50$10,200.00$31.50$12,600.00$47.00$18,800.00 $50.00$2,500.00$250.00$12,500.00$106.75$5,337.50 $28.00$74,200.00$39.50$104,675.00$34.00$90,100.00 $32.00$29,600.00$39.50$36,537.50$42.00 $38,850.00 $51.00$35,700.00$58.25$40,775.00$67.15$47,005.00 $1,982.00$9,910.00$864.00$4,320.00$860.00$4,300.00 $6.00$6,600.00$7.00$7,700.00$10.75$11,825.00 $30.00$34,500.00$25.45$29,267.50$42.90$49,335.00 $22.00$1,100.00$100.00$5,000.00$55.45$2,772.50 $32.00$55,200.00$22.95$39,588.75$40.65$70,121.25 $220.00$13,200.00$205.00$12,300.00$185.00$11,100.00 $220.00$8,800.00$90.00$3,600.00$47.50$1,900.00 $23.00$31,050.00$24.40$32,940.00$34.50$46,575.00 $31.50$5,512.50$34.85$6,098.75$67.25$11,768.75 $48.00$6,000.00$17.60$2,200.00$53.65$6,706.25 $6.00$1,200.00$6.00$1,200.00$2.00$400.00 $43.50$3,045.00$60.00$4,200.00$36.15$2,530.50 $117.00$71,955.00$113.05$69,525.75$96.50$59,347.50 $372.00$11,160.00$200.00$6,000.00$338.00$10,140.00 ## Bidder No. 6 ## GMH Asphalt Corporation ## Bidder No. 7 ## Valley Paving, Inc.S.M. Hentges & Sons, Inc ## Bidder No. 5 193807606-BidTab.xlsm ## BT-5 Page 22 of 107 ## BID TABULATION ## Item ## Num ## ItemUnitsQty 44 ## CONCRETE STEPSEA5 45 ## REMOVE EXISTING BRIDGELS 1 ## 46IMPROVED PIPE FOUNDATION, PER 6" INCREMENT ## (STORM) ## LF275 ## 47IMPROVED PIPE FOUNDATION, PER 6" INCREMENT (WALF800 ## 48IMPROVED PIPE FOUNDATION, PER 6" INCREMENT ## (SANITARY) ## LF1000 ## 49IMPROVED PIPE FOUNDATION (STORM CHANNEL)CY510 ## 50DEWATERINGLS1 ## 514" PERF PE PIPE DRAINLF1150 ## 524" PERF PVC PIPE DRAIN, SCHEDULE SDR 26LF150 ## 534" PVC PIPE DRAIN, SCHEDULE SDR 26LF215 ## 548" PERF PVC PIPE DRAIN, SCHEDULE SDR 26LF1000 ## 558" PRECAST CONCRETE HEADWALLEA2 ## 564" PVC PIPE CLEANOUTEA2 ## 5715" RCP STORM SEWER, CLASS 5LF165 ## 5824" RCP STORM SEWER, CLASS 3LF35 ## 5948" RCP STORM SEWER, CLASS 3LF310 ## 6060" RCP STORM SEWER, CLASS 3LF195 ## 61CONNECT TO EXISTING DRAIN TILE (STREET)EA8 ## 62CONNECT TO EXISTING DRAIN (CHANNEL)EA10 ## 63CONNECT DRAIN TILE TO EXISTING STORM ## STRUCTURE ## EA6 ## 64CONNECT TO EXISTING STORM SEWER (PIPE)EA2 ## 65CONNECT TO EXISTING STORM SEWER (MANHOLE)EA4 ## 66CONNECT TO EXISTING MANHOLE (SANITARY)EA2 ## 678'' X 4'' PVC SEWER WYEEA6 ## 68CONNECT TO EXISTING SANITARY SEWER (SERVICE)EA6 ## 694" PVC PIPE CLEANOUT (SANITARY SERVICE)EA2 ## 708" PVC SANITARY SEWER, SDR 26LF 335 ## 714" PVC PIPE SEWER (SCH. 40 SERVICE PIPE)LF250 ## 724" PVC PIPE SEWER (SCH. 40 RISER PIPE)LF15 ## 73PVC PIPE SEWER (ROW TO HOUSE)LF60 ## 74TEMPORARY WATER MAINLS1 ## 75HYDRANTEA2 ## 76HYDRANT (TEMPORARY)EA1 ## 77GATE VALVE (TEMPORARY)EA1 ## 78CONNECT TO EXISTING WATER MAINEA5 ## 796" GATE VALVE AND BOXEA2 ## 808" GATE VALVE AND BOXEA5 ## 81CONNECT TO EXISTING WATER SERVICEEA6 ## 821" CURB STOP AND BOXEA6 ## 831" CORPORATION STOP WITH 8" SADDLEEA6 ## 84PLUMBED CONNECTIONEA1 ## 856" PVC WATER MAIN, DR-18LF35 ## 868" PVC WATER MAIN, DR-18LF645 ## 871" TYPE PE WATER SERVICE LF220 ## 881" TYPE PE WATER SERVICE (TRENCHLESS ## INSTALLATION) ## LF30 ## 89INSULATION, 4" THICKSY20 ## 90DUCTILE IRON FITTINGS ## LB525 ## 91ADJUST FRAME AND RING CASTINGEA8 ## 92FURNISH AND INSTALL NEW CASTING FOR CURB BOX ## IN DRIVEWAY ## EA2 ## 932' X 3' CB, INCL R-3067-V CSTG AND CONC ADJ ## RINGS ## EA3 ## Unit PriceTotalUnit PriceTotalUnit PriceTotal ## Bidder No. 6 ## GMH Asphalt Corporation ## Bidder No. 7 ## Valley Paving, Inc.S.M. Hentges & Sons, Inc ## Bidder No. 5 $1,688.00 $8,440.00$1,583.00$7,915.00$840.00$4,200.00 $49,000.00 $49,000.00$33,760.00$33,760.00$74,225.00$74,225.00 $13.00$3,575.00 $16.50$4,537.50 $6.20$1,705.00 $10.00$8,000.00 $16.55$13,240.00 $6.30$5,040.00 $10.00$10,000.00$16.70 $16,700.00$6.72$6,720.00 $100.00$51,000.00$91.05 $46,435.50$114.56$58,425.60 $49,000.00$49,000.00$15,825.00 $15,825.00$73,472.25$73,472.25 $55.70$64,055.00$20.80 $23,920.00$20.50$23,575.00 $57.80$8,670.00 $35.00$5,250.00$24.00$3,600.00 $54.00$11,610.00$30.00 $6,450.00$19.75$4,246.25 $46.00$46,000.00$36.50 $36,500.00$34.34$34,340.00 $1,591.00$3,182.00 $1,154.00 $2,308.00$665.50$1,331.00 $681.00$1,362.00 $350.00$700.00$767.50$1,535.00 $85.50$14,107.50$95.60$15,774.00$62.69$10,343.85 $113.00$3,955.00$145.00$5,075.00$97.00 $3,395.00 $313.00$97,030.00$429.00$132,990.00$321.41$99,637.10 $465.00$90,675.00$724.00$141,180.00$477.00$93,015.00 $2,451.00$19,608.00$100.00$800.00$261.35$2,090.80 $2,396.00$23,960.00$567.00$5,670.00$476.18$4,761.80 $2,354.00$14,124.00$600.00$3,600.00$644.60$3,867.60 $3,121.00$6,242.00$2,710.00$5,420.00$859.43$1,718.86 $2,331.00$9,324.00$3,429.00$13,716.00$1,074.36$4,297.44 $5,477.00$10,954.00$5,051.00$10,102.00$3,254.58$6,509.16 $675.00$4,050.00$469.00$2,814.00$446.75$2,680.50 $2,439.50$14,637.00$559.00$3,354.00$585.15 $3,510.90 $782.00$1,564.00$1,098.00 $2,196.00$507.35$1,014.70 $74.00$24,790.00$108.00$36,180.00$63.50$21,272.50 $51.00$12,750.00$66.00$16,500.00$48.00$12,000.00 $87.50$1,312.50$55.10$826.50$52.00$780.00 $67.00$4,020.00$125.00$7,500.00$65.85$3,951.00 $22,365.00$22,365.00$15,825.00$15,825.00$39,261.00$39,261.00 $9,490.00$18,980.00$8,614.00$17,228.00$10,010.50$20,021.00 $8,800.00$8,800.00$11,393.00$11,393.00$2,693.50$2,693.50 $2,934.00$2,934.00$5,611.00$5,611.00$2,155.00$2,155.00 $4,135.50$20,677.50$3,879.00$19,395.00$2,213.00$11,065.00 $3,671.50$7,343.00$3,258.00$6,516.00$5,364.00$10,728.00 $4,635.00$23,175.00$4,240.00$21,200.00$6,406.00$32,030.00 $2,404.00$14,424.00$756.00$4,536.00$683.00$4,098.00 $1,312.00$7,872.00$1,452.00$8,712.00$812.00$4,872.00 $956.00$5,736.00$1,353.00$8,118.00$718.00$4,308.00 $4,632.00$4,632.00$2,638.00$2,638.00$3,790.00$3,790.00 $87.00$3,045.00$92.90$3,251.50$57.00$1,995.00 $86.00$55,470.00$74.10$47,794.50$62.15$40,086.75 $54.00$11,880.00$34.05$7,491.00$39.50$8,690.00 $680.00$20,400.00$160.00$4,800.00$399.00$11,970.00 $105.00$2,100.00$81.70$1,634.00$71.75$1,435.00 $29.50$15,487.50$22.25$11,681.25$27.85$14,621.25 $1,038.00$8,304.00$1,379.00$11,032.00$1,001.22$8,009.76 $463.00$926.00$1,640.00$3,280.00$500.00$1,000.00 $3,568.00$10,704.00$3,333.00$9,999.00$3,842.00$11,526.00 193807606-BidTab.xlsm ## BT-6 Page 23 of 107 ## BID TABULATION ## Item ## Num ## ItemUnitsQty ## 9448' DIA STORM SEWER CBMH, INCLUDING CSTG AND ## CONC ADJ RINGS ## EA1 ## 9572" DIA STORM SEWER CBMH, INCLUDING CSTG AND EA2 ## 9696" DIA STORM SEWER CBMH, INCLUDING CSTG AND ## CONC ADJ RINGS ## EA3 97 ## 60" RC PIPE APRONEA1 ## 98SUMP DRAIN CATCH BASINEA1 ## 994' DIAMETER SANITARY MH, INCL R-1642-B CSTG AND ## CONC ADJ RINGS ## EA2 ## 1004' DIAMETER SANITARY MANHOLE OVERDEPTHLF5 ## 101GEOTEXTILE FILTER TYPE 7SY40 ## 102RANDOM RIPRAP CL IIICY40 ## 1034" CONCRETE WALKSF5000 ## 104B612 MODIFIED PARK BOARD CONCRETE CURB AND ## GUTTER ## LF1225 ## 105V-CURBLF50 ## 1066" CONCRETE DRIVEWAY REPAIRSF3000 ## 1076" CONCRETE PEDESTRIAN CURB RAMPSF800 ## 108REMOVE AND REPLACE CURB AND GUTTERLF100 ## 109TRUNCATED DOMESSF95 ## 110TEMPORARY MAILBOXEA8 ## 111JOINT SEALANTLF250 ## 112INSTALL 3" NON-METALIC CONDUITLF100 ## 113INSTALL 2" NON-METALIC CONDUITLF750 ## 114INSTALL 1.25" NON-METALIC CONDUITLF150 ## 115WIRE FENCE, DESIGN SPECIAL VINYL COATEDLF35 ## 116TRAFFIC CONTROLLS1 ## 117SIGN PANELS, TYPE CSF15 ## 118SALVAGE AND REINSTALL WOODEN FENCELF120 ## 119TREE TRIMMINGHR5 ## 120STORM DRAIN INLET PROTECTION (BEFORE CURB)EA25 ## 121STORM DRAIN INLET PROTECTION (AFTER CURB)EA9 ## 122SILT FENCELF500 ## 123SEDIMENT CONTROL LOG TYPE WOOD FIBER LF1125 ## 124STABILIZED CONSTRUCTION EXITEA4 ## 125TEMPORARY SEDIMENT TRAPEA1 ## 126SODDING, TYPE LAWN SY1900 ## 127EROSION CONTROL BLANKET,CATEGORY 20SY1825 ## 128HYDRAULIC SOIL STABILIZER TYPE 6SY900 ## 129HYDRAULIC SOIL STABILIZER TYPE SFMSY1300 ## 130SEEDINGAC0.4 ## 131SOUTHERN BOULEVARD SEED MIXLB100 ## 132WATER FOR TURF ESTABLISHMENTMGAL140 ## 133LANDSCAPE RESTORATION ALLOWANCELS1 ## TOTAL BASE BID ## Phone: ## Email: ## Signed By: ## Title: ## Contractor Name and Address: ## Bid Security: ## Responsible Contractor Certification: ## Unit PriceTotalUnit PriceTotalUnit PriceTotal ## Bidder No. 6 ## GMH Asphalt Corporation ## Bidder No. 7 ## Valley Paving, Inc.S.M. Hentges & Sons, Inc ## Bidder No. 5 $4,347.00 $4,347.00$4,813.00$4,813.00$4,580.00$4,580.00 $11,100.00 $22,200.00$12,395.00$24,790.00$10,869.00$21,738.00 $19,045.00 $57,135.00$24,914.00$74,742.00$22,415.00$67,245.00 $8,464.00 $8,464.00$17,910.00$17,910.00$6,265.00$6,265.00 $1,573.00$1,573.00$2,042.00$2,042.00$852.15$852.15 $7,225.00$14,450.00$11,046.00$22,092.00$11,565.00$23,130.00 $474.50$2,372.50$753.00$3,765.00$445.00$2,225.00 $37.50$1,500.00$16.90$676.00$13.13$525.20 $174.00$6,960.00$193.00$7,720.00$138.50$5,540.00 $11.75$58,750.00$7.35$36,750.00$10.63$53,150.00 $35.00$42,875.00$39.55$48,448.75$47.25$57,881.25 $75.50$3,775.00$47.50$2,375.00$33.60$1,680.00 $14.50$43,500.00$11.10$33,300.00$11.05$33,150.00 $19.50$15,600.00$16.60$13,280.00$9.56$7,648.00 $60.50$6,050.00$41.65$4,165.00$6.83$683.00 $73.50$6,982.50$73.85$7,015.75$52.50$4,987.50 $277.40$2,219.20$264.00$2,112.00$262.50$2,100.00 $11.00$2,750.00$12.65$3,162.50$8.93$2,232.50 $12.20$1,220.00$11.60$1,160.00$11.55$1,155.00 $11.00$8,250.00$10.55$7,912.50$10.50$7,875.00 $9.00$1,350.00$8.45$1,267.50$8.40$1,260.00 $120.00$4,200.00$114.00$3,990.00$113.40$3,969.00 $4,216.00$4,216.00$4,009.00$4,009.00$4,830.00$4,830.00 $111.00$1,665.00$106.00$1,590.00$110.25$1,653.75 $72.00$8,640.00$68.60$8,232.00$68.25$8,190.00 $319.50$1,597.50$304.00$1,520.00$311.75$1,558.75 $210.55$5,263.75$158.00$3,950.00$134.63$3,365.75 $246.50$2,218.50$158.00$1,422.00$134.63$1,211.67 $4.00$2,000.00$2.11$1,055.00$2.14$1,070.00 $4.00$4,500.00$2.74$3,082.50$2.79$3,138.75 $1,450.00$5,800.00$300.00$1,200.00$4,595.22$18,380.88 $2,255.00$2,255.00$5,275.00$5,275.00$1,676.74$1,676.74 $9.75$18,525.00$7.10$13,490.00$7.23$13,737.00 $3.50$6,387.50$1.69$3,084.25$1.71$3,120.75 $2.00$1,800.00$1.32$1,188.00$1.34$1,206.00 $1.50$1,950.00$1.32$1,716.00$1.34$1,742.00 $1,778.00$711.20$2,638.00$1,055.20$2,678.58$1,071.43 $4.65$465.00$6.35$635.00$6.43$643.00 $90.00$12,600.00$73.85$10,339.00$75.00$10,500.00 $5,000.00$5,000.00$5,000.00$5,000.00$5,000.00$5,000.00 $2,103,039.00$2,110,080.55$2,138,673.44 estimating@smhentges.comestimating@gmhasphalt.combrent@valleypaving.com ## Nathan HentgesBrandon ButoracBrent Carron ## Executive Vice PresidentVice PresidentPresident ## Bid BondBid BondBid Bond ## YesYesYes ## GMH Asphalt Corporation ## 9180 Laketown Road ## Chaska, MN 55318 (952)-442-5288 Valley Paving, Inc. 8800 13th Ave E ## Shakopee, MN 55379 (952) 445-8615 ## S.M. Hentges & Sons, Inc (952) 492-5700 ## 650 Quaker Ave ## Jordan, MN 55352 193807606-BidTab.xlsm ## BT-7 Page 24 of 107 ## BID TABULATION ## Item ## Num ## ItemUnitsQty ## Addenda Acknowledged: ## Unit PriceTotalUnit PriceTotalUnit PriceTotal ## Bidder No. 6 ## GMH Asphalt Corporation ## Bidder No. 7 ## Valley Paving, Inc.S.M. Hentges & Sons, Inc ## Bidder No. 5 22 2 193807606-BidTab.xlsm ## BT-8 Page 25 of 107 ## Subject: On-Sale Liquor at Community Event – The Copperfield Chaska ## Prepared By: Denise Beebe – Senior Clerk The Copperfield Chaska, located at 3210 Chaska Boulevard, Chaska, MN 55318, has submitted an application for an On-Sale Liquor Permit for a Community Event at the Latin Music & Food Festival, to be held at Firemen's Park, 3210 Chestnut Boulevard. The permit will allow patrons to purchase alcoholic beverages from their booth during the community event on September 18, 2026. The Latin Music and Food Festival is a well-attended annual community event that has consistently provided a safe and enjoyable experience for attendees. All required application materials have been received and are on file. Staff recommends approval of the license. ## CITY COUNCIL ACTION REQUESTED Motion to approve On-Sale Intoxicating License at a Community Event, Lic# OSCF26.05, for The Copperfield Chaska, 3210 Chaska Blvd., Chaska, MN for the Latin Music & Food Festivall effective September 18, 2026. ## REQUEST FOR ACTION ## CHASKA CITY COUNCIL 08-31-2026 1 Page 26 of 107 Subject: Update and support of the City of Chaska’s Request to the LCCMR for ## ENRTF funds for the SW Chaska Park ## Prepared by: Ashley Cauley ## Staff Recommendation: Motion to adopt Resolution No. 2026-79 ## Background The following summarizes the request and background related to the proposed improvements to SW Chaska Park and the City’s Legislative-Citizen Commission on Minnesota Resources (LCCMR) funding application. • SW Park Plan Design: The City has been working with Confluence, a landscape architecture and urban design consultant, to develop plans for the 50+ acre SW Chaska Park. The current concept plan includes a variety of recreational and community- oriented amenities, including a barrier-free (Miracle League) field, a universally designed playground, a park shelter, athletic fields, sport courts, a community garden, and disc golf amenities. • LCCMR Application: In Feb. 2026, the City Council adopted Resolution 2026-13, authorizing the submission of an application to the Legislative-Citizen Commission on Minnesota Resources (LCCMR) in response to the ML 2027 Environmental and Natural Resources Trust (ENRTF). Following authorization, City staff worked with Bolton and Menk to develop and submit the proposal, requesting $3.5 million to support nature-based play and learning amenities, trails, habitat and prairie restoration elements, and stormwater features to improve access to nature. The LCCMR reviewed, evaluated, and ranked 438 proposals requesting $374.5 million. Of those proposals, 116 received a funding recommendation of approximately $130 million. The City of Chaska’s proposal for SW Chaska Park received a recommendation of $3,047,000. • Current request: As part of the next phase of the LCCMR funding process, City staff has updated the project workplan to reflect the recommended funding amount and refined project scope. LCCMR has also requested that the City adopt a resolution acknowledging the current recommended allocation of $3,047,000 to support the amended workplan. ## REQUEST FOR ACTION ## CHASKA CITY COUNCIL 8/31/2026 Page 27 of 107 • Next Steps: Following LCCMR approval of the amended workplan, the project will be included in LCCMR’s final funding recommendations to the Minnesota Legislature. The recommendations will be presented to the Minnesota House of Representatives and Senate through a funding bill. Upon passage by the Legislature, the bill will be forwarded to the Governor for consideration and signature. If approved, project funding will become available beginning July 1, 2027. ## City Council Action Requested Motion to adopt Resolution No. 2026-79, authorizing and supporting the City of Chaska’s Request to the Legislative Commission on Minnesota Resources (LCCMR) for Environmental and Natural Resources (ENRTF) for Southwest Chaska Park Improvements. Page 28 of 107 ## CITY OF CHASKA ## CARVER COUNTY, MINNESOTA ## RESOLUTION ## DATE August 31, 2026 RESOLUTION NO. 2026-79 ## MOTION BY COUNCILMEMBER SECOND BY COUNCILMEMBER Resolution No. 2026-79, Authorizing and Supporting the City of Chaska’s Request to the Legislative-Citizen Commission on Minnesota Resources (LCCMR) for ## Environmental and Natural Resources (ENRTF) for Southwest Chaska Park ## Improvements WHEREAS, the City of Chaska is advancing a new community park in Southwest Chaska on a 57.85-acre city-owned site, situated adjacent to the planned Big Woods preservation area and a future District 112 elementary school, creating a seamless campus that links programmed recreation with nearby natural resources; and WHEREAS, early community engagement has produced more than 1,200 survey responses that identified nature, play, and sport as leading themes, and City Council meeting summaries report that a nature play area ranked highest among tested amenities and that respondents expressed interest in trails and a food forest, consistent with the community’s nature-forward preferences; and WHEREAS, on Feb. 23, 2026, the City Council of the City of Chaska adopted Resolution No. 2026-13, which authorized the submittal of a proposal for funding of this project on behalf of the City of Chaska to the Legislative-Citizen Commission on Minnesota Resources (LCCMR) in response to the ML 2027 Environmental and Natural Resources Trust Fund (ENRTF) Request for Proposal; and WHEREAS, the City of Chaska submitted the proposal requesting funding for the implementation of nature-based play and learning amenities, trails, habitat and prairie restoration elements, and stormwater features to improve access to nature while enhancing environmental function and resilience; and NOW, THEREFORE BE IT RESOLVED, that the City of Chaska supports the above-referenced project and authorizes the submittal of a proposal for funding of this project on behalf of the City of Chaska to the LCCMR in response to the ML 2027 ENRTF request for proposal; and BE IT FURTHER RESOLVED, the proposal has been reviewed, evaluated, and ranked and is recommended to the legislature. The LCCMR is recommending a funding amount of $3,047,000. This funding recommendation will go before the Minnesota House and Senate in the form of a bill, and upon passage, the bill goes to the Governor to be signed into law; and BE IT FURTHER RESOLVED, that, if funding is awarded, the City of Chaska agrees to accept the award and may enter into an agreement with the State of Minnesota for the above- Page 29 of 107 ## CITY OF CHASKA ## CARVER COUNTY, MINNESOTA referenced project. The City of Chaska will comply with all applicable laws, environmental requirements, and regulations and any additional conditions stated in the grant agreement and the approved LCCMR work plan; and BE IT FURTHER RESOLVED, that the City of Chaska understands that grants from the ENRTF are generally paid out on a reimbursement basis. The City of Chaska has the financial capability to pay for project expenses prior to seeking reimbursement; and BE IT FURTHER RESOLVED, that the City of Chaska certifies none of the current principals of the City of Chaska have been convicted of a felony financial crime in the last ten years. For this purpose, a principal is defined as a public official, a board member, or staff that would have the authority to access or determine the use of ENRTF funds, if awarded; and BE IT FURTHER RESOLVED, that the City Administrator, or their designee, is hereby authorized to execute such agreements and work plans as necessary and the City Administrator is authorized to implement the project on behalf of the City of Chaska; and BE IT FURTHER RESOLVED, that the City of Chaska has the financial capacity to ensure adequate operation and maintenance of the project once completed. Passed and adopted by the City Council of the City of Chaska, Minnesota, this 31st day of August, 2026. _________________________________________ ## John Grau, Mayor Pro Tem ## Attest: ## Chaska Deputy Clerk Page 30 of 107 ## Subject: Approval of Adjustments to Pension Benefits for Chaska Fire ## Department Relief Association ## Prepared By: Noel Graczyk, Administrative Services Director ## Overview The Board of Trustee for the Chaska Fire Department Relief Association (CFDRA) recommended and the membership of the CFDRA have approved revised pension benefits for the CFDRA starting as of January 1, 2027. These benefit changes are based on a recently completed Actuarial Funding Study dated as of January 1, 2026. New benefits proposed in 2027 will decrease the funding level of the Pension Fund to 85.22 % from 90.94% which complies with minimum funding requirements as defined in a resolution as adopted by the City Council in 2021. ## Background In discussions between the CFDRA and the city in 2021, it was agreed that the city should revise the city resolution that establishes paraments between the CFDRA and the city when de termining the annual required city contribution to the CFDRA. On June 21, 2021, the City Council adopted City Resolution No. 2021-41 that established a new contribution policy that defines the purpose and intent for annual city contribution amounts based on maintaining a minimum 85% Funded Ratio in the CFDRA Pension Benefit Fund. CFDRA benefit adjustments support both recruitment and retention efforts for the Chaska Fire Department. Maintaining a trained and fully staffed group of paid-on -call firefighters is in the best interest of the Fire Department as well as city residents and businesses. At a CFDRA Trustee Board meeting on June 23, 2026, a new benefit structure was approved by the Board and recommended for approval by both the CFDRA membership and the city. At a CFDRA membership meeting on August 10, 2026, the CFDRA membership approved a new monthly benefit at $3.6375 per month of service and a new actuarially equivalent new lump sum benefit at $9,845 per year of service, both effective as of January 1, 2027. Pension benefits as provided by the CFDRA were last adjusted effective June 1, 2022. The city must approve all benefit adjustments prior to implementation by the CFDRA as well as amendments to the CFDRA By Laws to include benefit changes as approved. These approvals by the city are necessary because the city is obligated to guarantee all future CFDRA benefit payments once agreed to by the city. The following table is a summary of current and proposed CFDRA pension benefits and associated funding levels. ## REQUEST FOR ACTION ## CHASKA CITY COUNCIL 8/31/2026 Page 31 of 107 Attached are proposed CFDRA By-Law amendments that reflect the proposed new benefit levels as adopted by the CFDRA membership for consideration and approved by the city. These amendments also include other language changes as needed for compliance with current State Statutes. Also enclosed is a clean draft of the new proposed By Laws. Attending the meeting representing the CFDRA and the Chaska Fire Department will be Mr. Chris Pierce, President of the CFDRA and Mr. Stephen Kraus, Fire Chief of the Chaska Fire Department. ## Recommendation As proposed, the CFDRA benefit changes comply with the agreed parameters and minimum 85% Funded Ratio in accordance with the City Resolution 2021-41. It is therefore a recommendation by city staff to approve the new CFDRA pension benefit levels effective as of June 1, 2027, by approving the amended CFDRA By-Laws. ## CITY COUNCIL ACTION REQUESTED Motion to approve a revised Chaska Fire Department Relief Association benefit structure starting as of January 1, 2027, and related By- Law amendments based on a benefit of $3.6375 per month of service for the monthly benefit and a benefit of $9,845 per year of service for the lump sum benefit. ## CFDRA Actuarial Funding Study (Funding Report As of 1/1/2026)CurrentProposedIncrease BenefitsBenefits - (Decrease) Monthly Benefit (per service month)$3.4000$3.6375$0.2375 Lump Sum Benefit (per service year)$9,304$9,845$541 ## Benefit Vesting: Partial Vesting at 60% (Years Completed)10-Years10-Yearsn/a Full Vesting at 100%, (Years Completed)15-Years15-Yearsn/a ## Funded Ratio90.940%85.220%n/a ## Annual Required City Contribution$177,121$221,062$43,941 ## Annual City Contribution - 2026 Budget$204,729$204,729$0 ## Funding Over(Under) Required Contribution$27,608($16,333)n/a ## Annual City Contribution - 2026 Budget$204,729 ## Increase in City Contribution $16,333 ## Annual Required City Contribution$221,062 Page 32 of 107 ## RESTATED BYLAWS ## OF ## CHASKA FIRE DEPARTMENT RELIEF ASSOCIATION ## ARTICLE I – NAME Section 1. Name. The name of this relief association is the Chaska Fire Department Relief Association (“Association”). It is a non-profit corporation incorporated under the laws of Minnesota. Section 2. Type. The Association is a defined-benefit monthly service and lump sum relief association subject to Minn. Stat. §§ 424A.015; 424A.02; 424A.091 and 424A.094. All benefits provided by this Association derive from and are governed by applicable federal and state laws, its Articles of Incorporation, and these Bylaws. Section 3. Location. The place and location of this Association shall be in the City of Chaska, Carver County, State of Minnesota. Section 4. Books and Records. The Association shall keep, at a minimum, correct and complete copies of its Articles of Incorporation and Bylaws, accounting records, records documenting Special Fund transactions, records necessary to determine benefits payable and paid to individual members and their beneficiaries, and minutes of its’ meetings that record the votes of actions taken. These records shall be retained in accordance with applicable state law. Section 5. Purpose. The Association is a governmental entity that receives and manages public money to provide retirement and ancillary benefits for individuals providing the governmental services of firefighting and emergency first response, and for their beneficiaries. ## ARTICLE II – MEMBERSHIP Section 1. Membership. All members in good standing of the Chaska Fire Department (“Fire Department”) engaged in or qualified to perform Active Service (as defined below) as volunteer or paid on-call firefighter are eligible for membership in the Association. Section 2. Application for Membership. Application for membership shall be made in writing on a form supplied by the Secretary of the Association. Membership must be approved by the Board of Trustees. Any member who retires from the Fire Department after ten (10) or more years of service shall remain a member of the Association. Full and part time employees of Chaska who receive public pension benefits or credit from a statewide public pension fund may be eligible for membership provided they perform the services of a volunteer firefighter as defined in state law, the firefighting services are in addition to those provided pursuant to their employment, otherwise meet the Active Service and other requirements of these Bylaws, and the Board, after reviewing the employment, concludes that such membership is allowable under applicable Minnesota law governing public pensions. No ## Membership Approval: March 3, 2025[xxxx] ## City Council Approval and Effective Date: April 21, 2025[xxxx] Page 33 of 107 member may be credited with service credit in the Association for the same hours of service for which coverage is already provided in a fund operated by the Public Employees Retirement Association. The Association will not collect dues from its members. Section 3. Exclusions. The Association may exclude from membership an applicant who, due to some medically determinable physical or mental impairment or condition, would constitute a predictable and unwarranted risk for imposing liability for an ancillary benefit at any age earlier than the minimum age specified for receipt of a service pension. A minor may not be a member of this Association. Section 4. Termination. Any member may be terminated from the Association for cause by a two-thirds (2/3) vote of all members present at a regular or special meeting of the membership. Cause for termination includes, but is not limited to, discharge from the Fire Department, failure to account for money belonging to the Association or feigning illness or injury for the purpose of defrauding the Association. Any individual discharged or expelled from the Fire Department shall forfeit all claims for death, disability or other benefits of the Association. A member may not be terminated except by a fair and reasonable process that includes written notice of charges and an opportunity to be heard and be represented by legal counsel. Section 5. Active Service. Active service is the supervision or performance of fire suppression or prevention duties. Active service requires meeting minimum service requirements and all rules and regulations specifiedestablished by the Fire Department. Annually, by March 31 st , the Fire Chief shall (i) certify each member’s active service to the Board; and (ii) certify each member’s service credit to the Association and the municipal clerk. Section 6. Month of Active Service. A “month” is a completed calendar month of active service in the Fire Department measured from the member’s date of entry to the same date in the subsequent month, including at least 16 active days of service. Section 7. Year of Active Service. A “year” is twelve completed calendar months of Active Service in the Fire Department measured from the member’s date of entry to the same date in the subsequent year. Lump sum service pensions and ancillary benefits will not be provided for fractional years of service (i.e. member only receives credit for each complete year of service). Section 8. Return to Service. Except as provided below or for a single, Board approved leave of absence up to one year, any member who has ceased to perform the duties of a firefighter for at least sixty (60) days or who has received payment of a service pension or disability benefit, shall not be eligibleto resume active membership in the Association should the firefighter resume active firefighting duties with the Fire Department. The firefighter shall not be eligible to accrue any additional service credit with, or benefit from, the Association. If the firefighter attained the minimum service and membership requirements specified in these ## Membership Approval: March 3, 2025[xxxx] ## City Council Approval and Effective Date: April 21, 2025[xxxx] Page 34 of 107 Bylaws prior to the firefighter’s break in service, the firefighter shall retain the right to the benefit previously accrued, if the benefit has not been paid. Section 98. Break in Service. If a member has temporarily ceased to perform the duties of a firefighter, the member shall be considered to have a break in service and shall not receive credit in the Association for that period of time, except that this section does not apply to breaks in service mandated or allowed by applicable federal or state law, such as the Uniform Services Employment and Reemployment Rights Act of 1994 (“USERRA”), Minn. Stat. §424A.021, and the Family and Medical Leave Act (“FMLA”), or Board approved leave of absence not exceeding one year. Active membership in the Association immediately resumes when an active member returns to active service in the Fire Department, if the member’s break in service is less than sixty (60) days. Section 109. Uniformed Services. A volunteer firefighter who is absent from firefighting service because of service in the uniformed services may obtain service credit for the period of the uniform service, not to exceed five (5) years, unless a longer period is required by federal law, if the volunteer firefighter returns to firefighting service with coverage by the same Association or its successor upon discharge from service in the uniformed service within the time frame required by federal law. Service credit will not be given if the firefighter separates from uniformed service with a dishonorable or bad conduct discharge or under other than honorable conditions. Section 10. Return to Service. Except as provided below or for a single, Board approved leave of absence up to one year, any member who has ceased to perform the duties of a firefighter for at least sixty (60) days or who has received payment of a service pension or disability benefit, shall not be eligibleto resume active membership in the Association should the firefighter resume active firefighting duties with the Fire Department. The firefighter shall not be eligible to accrue any additional service credit with, or benefit from, the Association. If the firefighter attained the minimum service and membership requirements specified in these Bylaws prior to the firefighter’s break in service, the firefighter shall retain the right to the benefit previously accrued, if the benefit has not yet been paid. ## ARTICLE III – OFFICERS AND TRUSTEES Section 1. Officers and Trustees. The Board of Trustees (“Board”) is the Association’s governing Board and has exclusive control of the investment of its assets in conformance with applicable federal and state laws including, but not limited to, applicable Minnesota Statutes and these Bylaws. The members of the Board shall act as trustees, with a fiduciary obligation to the active, deferred and retired members of the Association, who are its beneficiaries; the taxpayers of the municipality, who help to finance the plan, and the State of Minnesota, which established the plan. The Board shall invest and reinvest the Association’s plan assets, determine benefits, determine eligibility for membership or benefits, determine the amount or duration of benefits, determine the funding requirements or amounts of contributions, oversee the expenditure of plan assets, and select financial institutions and investment products. ## Membership Approval: March 3, 2025 [xxxx] ## City Council Approval and Effective Date: April 21, 2025[xxxx] Page 35 of 107 The Board shall submit a written report ofon the financial condition of the Association to the members at its semi-annual meetings. The Board shall develop and periodically revise a program for continuing education. The Board shall participate in continuing education to keep themselves abreast of their fiduciary responsibilities. Section 2. Members of the Board of Trustees. The Board consists of nine (9) members (“Trustees”): six (6) Trustees are elected by the membership and three (3) Trustees are drawn from officials by the City of Chaska. A Board must have at least three officers, who are a President, a Secretary and a Treasurer. Of the three (3) municipal Trustees, one must be an elected municipal official and one must be an elected or appointed municipal official, and both must be designated annually of the Chaska City Council. The third municipal Trustee must be the Fire Chief. Of the six (6) Trustees elected by the membership one may be a retired firefighter of the Association. The six (6) elected Trustees shall serve three (3) year terms. The election of the Trustees shall be staggered. Trustees shall be elected at the annual meeting of the Association. AIf there’s a vacancy infor the position of an electeda non-municipal Trustee may be filled by the remaining Trustees at a board, the Association member can vote during a membership meeting. The Trustee selected to fill the vacancy holds office onlyposition, until the next annual or special meeting of the Association membership when a successor mustwill be elected by the membership. Section 3. Officers. The President, Vice-President, Secretary and Treasurer shall be elected from among the full Board for one (1) year terms by majority vote of the Board. In no event shall any Trustee hold more than one Officer position at any time. In no event shall any municipal Trustee hold an Officer position. Section 4. President. The President shall attend and preside at all meetings of the Association and the Board. The President shall actively manage the business of the Association. The President shall enforce the due observance of the law, including Minnesota Statutes, the Articles of Incorporation, and the Bylaws of the Association. The President shall ensure that the Officers properly pe rform the duties assigned to them and that the orders and resolutions of the Board are carried into effect. The President shall sign all checks issued by the Treasurer and all other papers requiring the President's signature. The President shall perform other duties as prescribed by the Board. Section 5. Vice-President. The Vice-President shall, in the absence of the President, assume all duties of the President. The Vice-President shall perform other duties as prescribed by the Board or the President. Section 6. Secretary. The Secretary shall keep and post a true and accurate record of the proceedings of all meetings of the Association and of the Board. The Secretary shall ke ep a correct record of all amendments, alterations, and additions to the Bylaws in a book separate from the minute books of the Association. The Secretary shall prepare all paperwork and obtain signatures required for benefits due. The Secretary shall keep individual files and a roll of ## Membership Approval: March 3, 2025[xxxx] ## City Council Approval and Effective Date: April 21, 2025[xxxx] Page 36 of 107 membership, with the date of joining, resignation, years of service, discharge, retirement, dues (if applicable) and service pensions and ancillary benefits paid. The books of the Secretary shall be at all times open to the Board. The Secretary shall prepare and process all correspondence as needed. The Secretary shall, jointly with the Treasurer, prepare and file all reports and statements required by law , including reports to be filed with the Office of the State Auditor (“OSA”). The Secretary shall perform other duties as prescribed by the Board. The Secretary shall deliver to the Secretary’s successor in office, or any committee appointed by the Board to receive the same, all records, books, papers, etc. pertaining to the Secretary’s term in office immediately upon the expiration of the Secretary’s term in office. Section 7. Treasurer. The Treasurer shall keep accurate financial records of the Association. The Treasurer shall receive all monies belonging to the Association and deposit them in the name of and to the credit of the Association in the banks and depositories designated by t he Board. The Treasurer shall disburse funds and issue checks and drafts in the name of the Association. All checks and drafts shall be cosigned by the Treasurer and one other officer. The Treasurer shall keep separate and distinct accounts of the Special Fund and the General Fund and shall prepare and present to the Board a full and detailed statement of the assets and liabilities of each fund separately, prior to the annual meeting of the Association, and upon requests of the Board. The Treasurer shall deliver to the Treasurer's successor in office, or to any committee appointed by the Board to receive the same, all monies, books, papers, etc., pertaining to the Treasurer's term in office immediately upon the expiration of the Treasurer's term in office. The Treasurer shall, prior to entering upon the duties of the Treasurer's office, give a bond in an amount equal to at least ten percent of the assets of the Association; however, the amount of the bond need not exceed $500,000. Jointly w ith the Secretary, the Treasurer shall prepare and file all reports and statements required by law, including reports to be filed with the OSA. The Treasurer shall perform other duties as prescribed by the Board. Section 8. Compensation and Reimbursement. The Officers may receive such salary as the Board approves upon consent of the membership of the Association and payable from the Special Fund. Itemized expenses eligible for reimbursement are limited to those expenses incurred as a result of fulfilling responsibilities as an administrator of the Special Fund. ## ARTICLE IV – MEETINGS OF THE MEMBERS AND OF THE BOARD Section 1. Annual Meeting and Other Membership Meetings. An annual meeting of the membership of the Association shall be held in March. Trustee elections and other business of the Association required to be conducted pursuant to applicable Minnesota law governing non-profit corporations and public pension funds shall be conducted at the annual meeting. A second meeting of the membership shall be held in September or at the Board’s discretion. Meetings shall be held at the Chaska Fire Station or other place specified by the Board. Section 2. Notice of Annual and Other Membership Meetings. Notice of each ## Membership Approval: March 3, 2025 [xxxx] ## City Council Approval and Effective Date: April 21, 2025[xxxx] Page 37 of 107 meeting of the Association’s members, including the annual meeting, shall be delivered to the Trustees and each member entitled to vote at the meeting at least five (5) days before the date of the meeting and not more than sixty (60) days before the date of the meeting. Notice must contain the date, time, and location of each meeting. Section 3. Special Meetings. Special Meetings of the Association’s members may be called at any time upon the written order of the President or a majority of the Board of Trustees. A Special Meeting shall also be called by written order of the President upon written request of at least ten percent (10%) of the members of the Association. The members’ written request shall specify the business to be conducted at said Special Meeting. Any Order calling a Special Meeting shall be filed with the Secretary. Section 4. Notice of Special Meeting. Notice of each Special Meeting of the Association’s members shall be delivered by the Secretary to each member entitled to vote at the meeting and each Trustee at least five (5) days before the date of the meeting and not more than sixty (60) days before the date of the meeting. Notice must contain the date, time, and place of the meeting. The notice shall also specify the business of said Special Meeting, and no business shall be transacted at any Special Meeting except the business for which the meeting was called. Section 5. Quorum for Annual and Special Meetings. Forty (40%) percent of the members of the Association shall constitute a quorum for the transaction of business at the annual or any Special Meeting of the Association. Section 6. Voting at Annual and Special Meetings. Members of the Association are entitled to one vote. Voting by proxy and cumulative voting are not permitted. All votes, unless specified prior to the vote, shall be conducted by a voice vote. If a majority cannot be determined by voice vote, the Officer in charge of the vote shall ask for a vote by secret ballot. Section 7. Board Meetings. The Board shall meet at least four (4) times during the year to discuss the investments, finances, benefits, records, and other business of the Association. These meetings shall be open to any member of the Association and to the public. Section 8. Notice of Board Meetings. Any Trustee may call a Board meeting by giving five days’ notice to all Trustees of the date, time, and place of the meeting. Notice requirements of the Minnesota Open Meeting Law must also be followed for all Board meetings. A schedule of the Board’s regular meetings must be kept on file at the Board’s primary office. For special board meetings (including any regular meeting held at a time or place different from the time or place stated in the schedule of regular meetings), the Board must post written notice of the date, time, place, and purpose of the meeting on the Board’s principal bulletin board, or if the Board has no such bulletin board, on the door of its usual meeting room. The notice must also be mailed or delivered to each person who has filed a written request for notice with the Board. The notice must be posted and mailed or delivered at least three days before the date of the meeting. ## Membership Approval: March 3, 2025[xxxx] ## City Council Approval and Effective Date: April 21, 2025[xxxx] Page 38 of 107 If a meeting is a recessed or continued session of a previous meeting, and the time and place of the meeting was established during the previous meeting and recorded in the minutes of that meeting, then no further published or mailed notice is necessary. Section 9. Quorum for Board Meetings. A majority of the Trustees shall constitute a quorum for the transaction of business at the meetings of the Board. Section 10. Voting at Board Meetings. The Board has a responsibility to vote on the investment and reinvestment of Association assets, the determination of benefits, the determination of eligibility for membership or benefits, the determination of the amount or duration of benefits, the determination of funding requirements or the amounts of contributions, the maintenance of membership and financial records, the expenditure of Association assets, the selection of financial institutions and investment products, and on any other matter related to the business or affairs of the Association. Trustees, including all three municipal trustees, are entitled to one vote and each has equal rights. Voting by proxy and cumulative voting is not permitted. All votes, unless specified prior to the vote, shall be conducted by a voice vote. If a majority cannot be determined by voice vote, the Officer in charge of the vote shall ask for a vote by secret ballot. Section 11. Order of Business. The annual meeting of the members of the Association shall be conducted in the following order: 1.Call to order 2.Roll call 3.Reading and approval of minutes of previous meeting 4.Secretary's report 5.Treasurer's report 6.Committee reports 7.Unfinished business 8.Election of Trustees [at annual meeting] 9.New business 10.Adjournment. ## ARTICLE V – APPLICATION FOR PENSIONS AND BENEFITS Section 1. Notice of Intent to Take Distribution. Each member who intends to take distribution of a service pension or deferred service pension from the Association must file a Notice of Intent to Take Distribution. Such Notice shall be in writing, and shall be filed with the Secretary not less than ninety (90) days prior to the intended date of distribution. (At its discretion, the Board may choose to waive the 90-day notice requirement.) Upon receipt of the Notice of Intent to Take Distribution, the Secretary shall provide to the applicant an Application for Distribution and any forms or notices required by federal or state law. Section 2. ProcessApplication for Distribution. Each person, including an alternate ## Membership Approval: March 3, 2025[xxxx] ## City Council Approval and Effective Date: April 21, 2025[xxxx] Page 39 of 107 payee, who intends to take distribution of a service pension, a deferred service pension, or an ancillary benefit other than a disability benefit from the Association must file an Application for Distribution. Article VIII governs the process for receipt of a disability benefit. The Secretary shall provide to the applicant with any Application for Distribution any forms or notices required by federal or state law. The Application for Distribution provided to the applicant must include a written explanation that describes the direct rollover rules, the mandatory income tax withholding rules for distributions not directly rolled over, the tax treatment of distributions not rolled over, and the circumstances when distributions may be subject to different restrictions and tax consequences after being rolled over. All Applications for Distribution shall be submitted to the Board for approval at a Board board Meeting. Applications for Distributions shall state the age of the member, the period of service, the date of separation from active service with the Fire Department, and any other information the Board may require. The service pension, deferred service pension, or ancillary benefit shall not be paid until the Application for Distribution has been approved by a majority vote of the Board. Section 3. Governing Benefit Plan Provisions. All service pensions, deferred service pensions, and ancillary benefits payable by the Association are governed by and must be calculated based on Minnesota law, these Bylaw provisions, and the Articles of Incorporation that are in effect on the date that the member separates from active service with the Fire Department and active membership in the Association, except that if a member has a break in service at the end of the member’s firefighting career and does not resume active service before separating, the member’s service pension, deferred service pension, or ancillary benefit must be calculated using the Minnesota law, these Bylaw provisions, and the Articles of Incorporation that are in effect on the date on which the member began the break in service. ## ARTICLE VI – SERVICE PENSION Section 1. Pension Benefit. Upon the member meeting the eligibility requirements of Section 2 of this Article and following the submission and approval of an Application for Distribution, the Association shall pay the member out of the Special Fund a pension as provided in this Article. Section 2. Eligibility. To receive an An unreduced monthly service pension,may be paid after a member must meethas met all of the following requirements, and completed the notice and application requirements of Article V: 1.Have separated from active service with the Fire Department; 2.Be at least fifty (50) years of age; 3.Have completed at least one hundred eighty (180) months of service with the Fire Department to be fully vested; and 4.Have completed at least one hundred eighty (180) months of active membership with the Association to be fully vested. Section 3. Deferred Status. A member with one hundred twenty (120) months of service with the Fire Department but who has not yet reached the age of eligibility specified in ## Membership Approval: March 3, 2025[xxxx] ## City Council Approval and Effective Date: April 21, 2025[xxxx] Page 40 of 107 ## Membership Approval: March 3, 2025[xxxx] ## City Council Approval and Effective Date: April 21, 2025[xxxx] 12060% ## Completed Months of ## Service 132 ## Non-Forfeitable ## Pension Amount 68% Section 2 of this Article may not collect a service pension at the time of separation from Active Service. The member shall be placed on deferred status and be entitled to receive a monthly service pension upon reaching the age of eligibility specified in Section 2 of this Article and following submission and approval of an Application for Distribution. The deferred service pension is governed by and must be calculated based upon the state law, Association Bylaw provisions, and the Articles of Incorporation in effect on the date that the deferred member separates from Active Service with the Fire Department and active membership in the Association. Section 4. Pension Benefit. a. Individuals who become Members prior to November 4th, 2013. IndividualsAn individual who became Membersa Member of the Association prior to November 4th, 2013 shall have their, and meets the eligibility requirements of Section 2 shall, following submission and approval of an Application for Distribution, shall be entitled to a monthly service pension calculated pursuant to this paragraph. This monthly benefit shall continue until the member’s death. These Members may also elect to receive a lump-sum service pension pursuant to subparagraph (iv). (i)Monthly Service Pension. ## A. a. Effective as of June 1, 2022: An individual who became a member of the Association prior to November 4th, 2013, and meets the eligibility requirements of Section 2 shall, following submission and approval of an Application for Distribution, be entitled to a monthly service pension equal tothrough December 31, 2026: $3.4000 per month of service. This monthly benefit shall continue until the member’s death. B.b. [Effective as of [January 1, 2025]: An individual who became a member of the Association prior to November 4th, 2013, and meets the eligibility requirements of Section 2 shall, following submission and approval of an Application for Distribution, be entitled to a monthly service pension equal to $[_____]2027: $3.6375 per month of service. This monthly benefit shall continue until the member’s death.] (ii)Partial Vesting Schedule. Members with at least one hundred twenty (120) months of service but who are not yet fully vested are eligible for a partial monthly service pension as follows: Page 41 of 107 ## Membership Approval: March 3, 2025[xxxx] ## City Council Approval and Effective Date: April 21, 2025[xxxx] 76% 16892% 180 156 100% 144 (iii)Additional Benefit/Maximum Service Credit. a. Effective as of June 1, 2022:Members shall earn an additional benefitof $3.4000per month for each month of service beyond one hundred eighty (180)up to a maximum of three hundred sixty (360) months of service calculated pursuant to this Section 4(a)(iii). Three Hundred Sixty (360) months of service is the maximum service credit a member may receive for purposes of calculating a monthly service pension. A.Effective June 1, 2022 through December 31, 2026: $3.4000 per month of service. B.b. [Effective as of [January 1, 2025]: Members shall earn an additional benefit of $[_____] per month for each month of service beyond one hundred eighty (180)up to a maximum of three hundred sixty (360) months of service. Three Hundred Sixty (360) months of service is the maximum service credit a member may receive for purposes of calculating a monthly service pension.]2027: $3.6375 per month of service. (iv)Elective Lump-Sum Service Pension. In the alternative, an individual who became a member of the Association prior to November 4th, 2013 may elect a lump-sum service pensionequal to $9,304.00 per year of Service [,which amount shall increase to $[____] effective [January 1, 2025]. This elective lump sum service pension is based on completed years of service and subject to the vesting schedule provided in Section 4(a)(ii) above. Members shall not receive credit for fractional years of service in the event they elect this option. Thirtycalculated pursuant to Section 4(b), except that thirty (30) years of service is the maximum service credit a Member may receive for purposes of calculating a lump sum service pension pursuant to this Section 4(a)(iv). b.Individuals who become Members aftertoNovember 4th, 2013. Individuals who become membersAn individual who becomes a member of the Association after November 4th, 2013 and otherwisemeetmeets the eligibility requirements of Section 2 shall, upon submission and approval of an Application for Distribution, be entitled to a lump-sum service pensionequal to $9,304.00 per year of Service [,which amount shall increase to $[____] effective [January 1, 2025]calculated pursuant to this paragraph. This lump sum service pension is based on completed years of service and subject to the vesting schedule provided in Section 4(a)(ii) above. Members shall not receive a benefit for fractional years of service. Twenty-five (25) years of service is the maximum service credit a Member may receive for purposes of calculating a lump sum service pension. 84% Page 42 of 107 ## Membership Approval: March 3, 2025[xxxx] ## City Council Approval and Effective Date: April 21, 2025[xxxx] November 7, 2016 – October 14, 2018 $6,486 per year of service November 4, 2013 – May 4, 2014 October 15, 2018 – August 1, 2021 $6,000 per year of service $7,100 per year of service ## Effective Period August 2, 2021 – May 31, 2022$7,901 per year of service May 5, 2014 – November 6, 2016 ## Service Pension June 1, 2022 – December 31, 2026 $6,255 per year of service $9,304 per year of service A.Effective Prior to January 1, 2027: B.Effective as of January 1, 2027: $9,845 per year of service. c. Post Retirement Increases. Members who have retired shall receive increases in their per month of service rate equal to those received by active members. Retired Members who have either elected or are required to receive a mandatory lump sum service pension shall not be eligible for any such increases. d. Supplemental Benefits.A supplemental benefit will be paid out of the Special Fund to individuals who receive a lump-sum distribution of a service pension. The amount of the supplemental benefit to be paid is ten percent of the regular pre-tax lump-sum distribution, excluding any interest that may have been credited during the period of deferral, but not to exceed $1,000. ## ARTICLE VII – ANCILLARY BENEFITS Section 1.Survivor Benefits. Survivor benefits for members hired before November 4th, 2013 and their beneficiaries shall be determined in accordance with Section 2. Survivor benefits for members hired after November 5th, 2013 and their beneficiaries shall be determined in accordance with Section 3. Section 2.Survivor Benefits for Members Hired Before November 4th, 2013.In the event of the death of a member of the Association hired before November 4th, 2013 and prior to the time when a member (a) terminates active service with the fire department and status as a member in the Association; and (b) commences receipt of the service pension as authorized in these Bylaws, the spouse and surviving children shall be entitled to a benefit calculated as follows: a.Spousal Benefit. The surviving spouse, if any, shall be paid, until death or remarriage of the surviving spouse, the sum of one hundred percent (100%) of the monthly service pension amount to which such member would have been entitled at age 50 without regard to whether the member had attained the minimum number of years of active firefighting service. The surviving spouse may also elect a lump sum survivor benefit under the terms and conditions of Article VI, Section 4 (iv) and determined in accordance with the table attached as Exhibit A. Page 43 of 107 b.Benefit for Surviving Child Without Surviving Spouse.If the member is survived only by a child or children, the Association shall pay monthly toward the support of such child or children, in the aggregate, 100% of the monthly service pension amount to which such member would have been entitled at age 50 without regard to whether the member had attained the minimum number of years of active firefighting service and Association membership specified in these Bylaws. c.Termination of Children’s Benefit. Benefit payments to or on behalf of a surviving child shall cease when the child reaches the age of eighteen or, in the case of any child who furthers his or her education, by attending college or technical school, when that child graduates with his/her undergraduate degree or technical degree, quits school, reaches the age of twenty-two, or fails to provide proof of current educational enrollment, whichever occurs first. Any child furthering his or her education and wishing to qualify for benefits must produce annually, in a form satisfactory to the Board, proof that the child is a full-time student in a college or trade school. No benefit shall be paid until an Application for Distribution is submitted and approved by the Board. In the event a member elects the lump sum service pension option pursuant to Article VI, Section 4 (b) they and their beneficiaries shall not be eligible for a survivor benefit. Section 3.Survivor Benefits For Members Hired After November 4th, 2013. Upon the death of an active or deferred member of the Association hired after November 4th, 2013, and following the submission and approval of an Application for Distribution, a survivor’s benefit shall be paid as follows: a.Spousal Benefit. In the event of the death of an active member of the Association, the surviving spouse, if any, shall be paid 100% of the lump sum benefit for each year of service, without regard to minimum or partial vesting requirements. The survivor’s benefit shall be determined in accordance with the table attached as Exhibit B. b.Surviving Child.If the active member is survived only by a child or children and there is no surviving spouse, the Association shall pay such child or children, as a group, 100% of the lump sum benefit for each year of service without regard to minimum or partial vesting requirements. The survivor’s benefit shall be determined in accordance with the table attached as Exhibit B. c.Survivor Benefit. If there is no surviving spouse and there are no surviving children, to the member’s designated beneficiary. If no beneficiary has been designated, the survivor benefit will be paid as a death benefit to the estate of the deceased member. Section 4.Supplemental Survivor Benefit/No Additional Financial Relief. Supplemental survivor benefits are not provided by the Association. Payment of a survivor benefit on behalf of a deceased deferred member is not provided nor authorized by the Association. Except for the relief expressly identified for survivors in this Article, a member or former member’s surviving spouse, child or children, or other potential beneficiary are not ## Membership Approval: March 3, 2025[xxxx] ## City Council Approval and Effective Date: April 21, 2025[xxxx] Page 44 of 107 entitled to any other or further relief or benefits from the Association. ## ARTICLE VIII – DISABILITY BENEFITS Section 1.Eligibility.An activemember who becomes permanently disabled in the line of duty or otherwise is eligible for a benefit as provided in this Article. Deferred members are not eligible to receive disability benefits. Section 2. Disability Defined.Disability is defined as the inability to engage in performance of all essential duties as a firefighter by reason of a medically determinable physical or psychological impairment which can be expected to last permanently or result in death. Payment of temporary disability benefits is not authorized. Section 3.Proof of Disability.A member shall not be considered by the Board for a permanent disability benefit unless the member furnishes adequate proof of the existence thereof. The member shall submit an Application for Disability Benefit attaching a written report by a physician or surgeon setting forth the diagnosis and prognosis of the disability, disease or injury of the member. An applicant’s statement as to pain or other symptoms will not alone be conclusive evidence of disability as defined in this Article. The Application for Disability Benefit shall be submitted to the President, Vice-President and Secretary who shall serve as a committee whose responsibility it will be to learn the cause of the member’s permanent disability, review the application, and report to the Board in a timely matter. Section 4. Independent Medical Examination.Upon receipt of the Application for Disability Benefit the Board may appoint an independent medical examiner for purposes of conducting a medical examination to verify the member’s disability. Section 5.Board Approval. The member shall be eligible to receive a permanent disability benefit immediately upon approval of the Board. The Board may retroactively approve eligibility for receipt of a disability benefit to the date of injury giving rise to the disability provided that such date is no more than two (2) weeks from the date of Board approval. Section 6. Calculation of Benefit. In the event an active member incurs a disability as defined in this Article, the Association shall pay to such member a monthly disability payment, for the time of such disability. This benefit shall be equal to the benefit level for each month the member served as an active firefighter in the Fire Department, without regard to minimum or partial vesting requirements. Months of service shall be determined as of the date of disability. ## ARTICLE IX - FUNDS Section 1.Funds. The Association must establish and maintain a Special Fund and a General Fund. All property and assets of the Association shall be kept in one of these funds in ## Membership Approval: March 3, 2025[xxxx] ## City Council Approval and Effective Date: April 21, 2025[xxxx] Page 45 of 107 accordance with applicable state law, the Articles of Incorporation and these Bylaws. Section 2.Special Fund. All public funds, such as state fire aid, municipal contributions, and supplemental benefit reimbursements, received by the Association must be deposited in the Special Fund. Disbursements from the Special Fund may not be made for any purpose except as authorized by Minn. Stat. § 424A.05. The Treasurer is the custodian of the assets of the Special Fund and the recipient on behalf of the Special Fund of all revenues payable to it. The Treasurer must maintain adequate records documenting all transactions involving the assets or the revenues of the Special Fund. Section 3.General Fund.Money received fromany nonpublic source,sources such as fundraising activities, donations, initiation fees, fines and entertainment revenues, must be deposited into the General Fund. Funds may be disbursed for any purpose authorized by the Articles of Incorporation, these Bylaws or the Board. All Association expensesnot specifically authorized by State statute to be paid out of the Special Fund must be paid out of the General Fund. The Treasurer is the custodian of the assets of the General Fund and the recipient on behalf of the General Fund of all revenues payable to it. The Treasurer must maintain adequate records documenting any transactions involving financial activity of the General Fund. Section 4.Deposits. All money belonging to the Association shall be deposited to the credit of the Association in such banks, trust companies, or other depositories as the Board may designate. Section 5. Nonassignability of Benefits.Benefits paid or payable from the Special Fund are not subject to garnishment, judgment, execution, or other legal process, except as provided in Minn. Stat. §§424A.05;518.58; 518.581;orand 5l8A.53. Benefits paid or payable may not be assigned for any purpose. Section 6.Domestic Relations Order.A qualified domestic relations or domestic relations order shall be accepted by the Association if in compliance with state and federal law. A distribution made pursuant to a domestic relations order shall be treated as made pursuant to “qualified domestic relations order as specified by I.R.C. 414 (p) (11), as amended. No benefits shall be paid under” means a domestic relations orderwhich requires the plan to provide any type or form of benefit, or any option, not otherwise provided under the Plan or under state law.that creates or recognizes the existence of an alternate payee’s right to or assigns to an alternate payee the right to receive a service pension that is all or any portion of the service pension payable with respect to a member or former member of the Association. An “alternate payee” means the former spouse of a member or former member of the Association, including a former spouse who is a distributee. The Association must comply with a qualified domestic relations order purporting to assign all, or a portion of, a service pension accrued under the retirement plan of the Association, to the extent vested, if the payment or payments required by the order are within ## Membership Approval: March 3, 2025[xxxx] ## City Council Approval and Effective Date: April 21, 2025[xxxx] Page 46 of 107 the limits described in state law. The Association must permit the alternate payee to elect a direct rollover if the service pension is an eligible rollover distribution. The distribution to an alternate payee under a qualified domestic relations order will be paid after the order is received by the Association, the alternate payee has applied for the distribution, and the member whose service pension is being assigned to the alternate payee under the order has reached the minimum retirement age, specified in Article VI of these bylaws, separated from active service with the Fire Department, and submitted an Application for Distribution. Exhibit A of these Bylaws are guidelines for terms which must be included in any domestic relations order to be considered consistent with these Bylaws and eligible for approval by the Board. ## ARTICLE X – INVESTMENTS Section 1. Standard of Fiduciary Conduct.Trustees owe a fiduciary duty to the active, deferred, and retired members of the Association, who are plan beneficiaries; to the taxpayers of the municipality, who help finance the plan; and to the State of Minnesota, which established the plan. The Trustees shall act in good faith and exercise that degree of judgment and care, under circumstances then prevailing, that persons of prudence, discretion, and intelligence exercise in the management of their own affairs, not for speculation, considering the probable safety of plan capital as well as the probable investment return to be derived from the assets. Section 2. Investment Policy. The Board shall approve an investment policy, and shall investigate and prepare for the safe and profitable investment of Association funds in conformance with State statutes and the Association's investment policy. The Board may hire investment professionals to act for or on its behalf. The Special Fund assets must be invested only in securities that are authorized by Minn. Stat. §§ 356A.06, subd. 6, 356A.06, subd.or 7 (if the Association qualifies to use the expanded list), 424A.095, whichever applies, and 356.64 and other applicable state law. The Board shall have on file a copy of the investment policy of the Association. The Board shall file a copy of the Association's investment policy, and all changes to the policy, with the OSA. Section 3.Broker Certification.The Association shall provide annually to its broker a written statement of investment restrictions from the applicable State laws and from the Association's investment policy. Annually, before the Association enters into or continues business with the broker, the broker must submit to the Association a signed Broker Certification form prepared by the Office of the State Auditor. ## ARTICLE XI – UNCLAIMED BENEFITS Section 1. Unclaimed Benefits. In the event that the Association is unable with reasonable effort to locate a member or a survivor of a member entitled to payment or ## Membership Approval: March 3, 2025[xxxx] ## City Council Approval and Effective Date: April 21, 2025[xxxx] Page 47 of 107 distribution under these Bylaws or by State law, the benefit distributable to such member or survivor of such member shall be forfeited and will be credited to the Special Fund.If the unclaimed benefit amount exceeds $25 and the inactive or former member again becomes a member of the Association, the canceled amount must be restored to the credit of the person. Efforts to locate a member or survivor must be documented. Forfeiture shall occur no earlier than thirty-six (36) months after the Board concludes the Association was unable to locate such member or survivor despite reasonable efforts to locate them. ## ARTICLE XII - AMENDMENTS Section 1.Amendments. These Bylaws may be amended at any regular or special meeting of the Association by a two-thirds (“2/3”) vote of members present. Proposed amendments must be submitted to theSecretary to be posted with regularBoardboard announcements. They shall also be read at a regular or special meeting not more than thirty (30) days prior to action being taken. The Secretary shall deliver notice to each Trustee and member eligible to vote not less than ten (10) days prior to the meeting at which action is taken. Amendments to these Bylaws which affect the amount of, the manner of payment of, or the conditions for qualification for service pensions, deferred service pensions, or ancillary benefits are not effective until they have been ratified by the City Council. The Association must file a revised copy of these Bylaws with the OSA upon the adoption of any amendments. ## Membership Approval: March 3, 2025[xxxx] ## City Council Approval and Effective Date: April 21, 2025[xxxx] Page 48 of 107 ## Membership Approval: March 3, 2025[xxxx] ## City Council Approval and Effective Date: April 21, 2025[xxxx] Lump sum payment of court-assigned fraction. 3 1 Death of participant after monthly benefits commence. Payments stop. Retirement of participant. 4 Court-assigned fraction in the same form as elected by participant Death of alternate payee before monthly benefits commence. ## Triggering Event No payment to alternate payee or his/her estate. ## EXHIBIT A ## Guidelines for Qualified Domestic Relations Order Terms 5 2 Death of alternate payee after benefits commence. ## Payment to Alternate Payee Payments stop. Death of participant before benefits commence. Page 49 of 107 ## Membership Approval: March 3, 2025[xxxx] ## City Council Approval and Effective Date: April 21, 2025[xxxx] Page 50 of 107 ## BYLAWS These bylaws are hereby adopted and approved by both the members of the Chaska Fire Department Relief Association on this 3 rd [DATE] day of March 2025[MONTH] 2026 and approved by the Chaska City Council on this 21 st [DATE] day of April 2025[MONTH] 2026. ## Presidentdate: ## Secretarydate: ## Treasurerdate: ## Membership Approval: March 3, 2025[xxxx] ## City Council Approval and Effective Date: April 21, 2025[xxxx] Page 51 of 107 0 ## Table Insert ## Changes: 1 ## Table Delete0 ## Add ## Intelligent Table Comparison: Active Table moves to 69 0 Summary report: Litera Compare for Word 11.14.1.3 Document comparison done on ## 7/7/2026 2:19:30 PM Table moves from0 ## Delete ## Embedded Graphics (Visio, ChemDraw, Images etc.) 64 0 ## Original DMS: iw://bestlaw.cloudimanage.com/docs/10043891/1 - CFDRA By ## Laws DRAFT 5-26-2026.docx ## Embedded Excel0 ## Move From Format changes 0 0 ## Total Changes: ## Modified DMS: iw://bestlaw.cloudimanage.com/docs/10043891/4 - CFDRA By ## Laws DRAFT July 2026.docx 134 ## Move To ## Style name: Default Style Page 52 of 107 ## Membership Approval: [xxxx] ## City Council Approval and Effective Date: [xxxx] ## RESTATED BYLAWS ## OF ## CHASKA FIRE DEPARTMENT RELIEF ASSOCIATION ## ARTICLE I – NAME Section 1. Name. The name of this relief association is the Chaska Fire Department Relief Association (“Association”). It is a non-profit corporation incorporated under the laws of Minnesota. Section 2. Type. The Association is a defined-benefit monthly service and lump sum relief association subject to Minn. Stat. §§ 424A.015; 424A.02; 424A.091 and 424A.094. All benefits provided by this Association derive from and are governed by applicable federal and state laws, its Articles of Incorporation, and these Bylaws. Section 3. Location. The place and location of this Association shall be in the City of Chaska, Carver County, State of Minnesota. Section 4. Books and Records. The Association shall keep, at a minimum, correct and complete copies of its Articles of Incorporation and Bylaws, accounting records, records documenting Special Fund transactions, records necessary to determine benefits payable and paid to individual members and their beneficiaries, and minutes of its’ meetings that record the votes of actions taken. These records shall be retained in accordance with applicable state law. Section 5. Purpose. The Association is a governmental entity that receives and manages public money to provide retirement and ancillary benefits for individuals providing the governmental services of firefighting and emergency first response, and for their beneficiaries. ## ARTICLE II – MEMBERSHIP Section 1. Membership. All members in good standing of the Chaska Fire Department (“Fire Department”) engaged to perform Active Service (as defined below) as volunteer or paid on-call firefighter are eligible for membership in the Association. Section 2. Application for Membership. Application for membership shall be made in writing on a form supplied by the Secretary of the Association. Membership must be approved by the Board of Trustees. Any member who retires from the Fire Department after ten (10) or more years of service shall remain a member of the Association. Full and part time employees of Chaska who receive public pension benefits or credit from a statewide public pension fund may be eligible for membership provided they perform the services of a firefighter as defined in state law, the firefighting services are in addition to those provided pursuant to their employment, otherwise meet the Active Service and other requirements of these Bylaws, and the Board, after reviewing the employment, concludes that such membership is allowable under applicable Minnesota law governing public pensions. No Page 53 of 107 ## Membership Approval: [xxxx] ## City Council Approval and Effective Date: [xxxx] member may be credited with service credit in the Association for the same hours of service for which coverage is already provided in a fund operated by the Public Employees Retirement Association. The Association will not collect dues from its members. Section 3. Exclusions. The Association may exclude from membership an applicant who, due to some medically determinable physical or mental impairment or condition, would constitute a predictable and unwarranted risk for imposing liability for an ancillary benefit at any age earlier than the minimum age specified for receipt of a service pension. A minor may not be a member of this Association. Section 4. Termination. Any member may be terminated from the Association for cause by a two-thirds (2/3) vote of all members present at a regular or special meeting of the membership. Cause for termination includes, but is not limited to, discharge from the Fire Department, failure to account for money belonging to the Association or feigning illness or injury for the purpose of defrauding the Association. Any individual discharged or expelled from the Fire Department shall forfeit all claims for death, disability or other benefits of the Association. A member may not be terminated except by a fair and reasonable process that includes written notice of charges and an opportunity to be heard and be represented by legal counsel. Section 5. Active Service. Active service is the supervision or performance of fire suppression or prevention duties. Active service requires meeting minimum service requirements and all rules and regulations established by the Fire Department. Annually, by March 31 st , the Fire Chief shall (i) certify each member’s active service to the Board; and (ii) certify each member’s service credit to the Association and the municipal clerk. Section 6. Month of Active Service. A “month” is a completed calendar month of active service in the Fire Department measured from the member’s date of entry to the same date in the subsequent month, including at least 16 active days of service. Section 7. Year of Active Service. A “year” is twelve completed calendar months of Active Service in the Fire Department measured from the member’s date of entry to the same date in the subsequent year. Lump sum service pensions and ancillary benefits will not be provided for fractional years of service (i.e. member only receives credit for each complete year of service). Section 8. Break in Service. If a member has temporarily ceased to perform the duties of a firefighter, the member shall be considered to have a break in service and shall not receive credit in the Association for that period of time, except that this section does not apply to breaks in service mandated or allowed by applicable federal or state law, such as the Uniform Services Employment and Reemployment Rights Act of 1994 (“USERRA”), Minn. Stat. §424A.021, and the Family and Medical Leave Act (“FMLA”), or Board approved leave of absence not exceeding one year. Active membership in the Association immediately resumes when an active Page 54 of 107 ## Membership Approval: [xxxx] ## City Council Approval and Effective Date: [xxxx] member returns to active service in the Fire Department, if the member’s break in service is less than sixty (60) days. Section 9. Uniformed Services. A firefighter who is absent from firefighting service because of service in the uniformed services may obtain service credit for the period of the uniform service, not to exceed five (5) years, unless a longer period is required by federal law, if the firefighter returns to firefighting service with coverage by the same Association or its successor upon discharge from service in the uniformed service within the time frame required by federal law. Service credit will not be given if the firefighter separates from uniformed service with a dishonorable or bad conduct discharge or under other than honorable conditions. Section 10. Return to Service. Except as provided below or for a single, Board approved leave of absence up to one year, any member who has ceased to perform the duties of a firefighter for at least sixty (60) days or who has received payment of a service pension or disability benefit, shall not be eligible to resume active membership in the Association should the firefighter resume active firefighting duties with the Fire Department. The firefighter shall not be eligible to accrue any additional service credit with, or benefit from, the Association. If the firefighter attained the minimum service and membership requirements specified in these Bylaws prior to the firefighter’s break in service, the firefighter shall retain the right to the benefit previously accrued, if the benefit has not yet been paid. ## ARTICLE III – OFFICERS AND TRUSTEES Section 1. Officers and Trustees. The Board of Trustees (“Board”) is the Association’s governing Board and has exclusive control of the investment of its assets in conformance with applicable federal and state laws including, but not limited to, applicable Minnesota Statutes and these Bylaws. The members of the Board shall act as trustees, with a fiduciary obligation to the active, deferred and retired members of the Association, who are its beneficiaries; the taxpayers of the municipality, who help to finance the plan, and the State of Minnesota, which established the plan. The Board shall invest and reinvest the Association’s plan assets, determine benefits, determine eligibility for membership or benefits, determine the amount or duration of benefits, determine the funding requirements or amounts of contributions, oversee the expenditure of plan assets, and select financial institutions and investment products. The Board shall submit a written report on the financial condition of the Association to the members at its semi-annual meetings. The Board shall develop and periodically revise a program for continuing education. The Board shall participate in continuing education to keep themselves abreast of their fiduciary responsibilities. Section 2. Members of the Board of Trustees. The Board consists of nine (9) members (“Trustees”): six (6) Trustees are elected by the membership and three (3) Trustees are drawn from officials by the City of Chaska. A Board must have at least three officers, who are a Page 55 of 107 ## Membership Approval: [xxxx] ## City Council Approval and Effective Date: [xxxx] President, a Secretary and a Treasurer. Of the three (3) municipal Trustees, one must be an elected municipal official and one must be an elected or appointed municipal official, and both must be designated annually of the Chaska City Council. The third municipal Trustee must be the Fire Chief. Of the six (6) Trustees elected by the membership one may be a retired firefighter of the Association. The six (6) elected Trustees shall serve three (3) year terms. The election of the Trustees shall be staggered. Trustees shall be elected at the annual meeting of the Association. If there’s a vacancy for the position of a non-municipal Trustee, the Association member can vote during a membership meeting to fill the position, until the next annual or special meeting when a successor will be elected. Section 3. Officers. The President, Vice-President, Secretary and Treasurer shall be elected from among the full Board for one (1) year terms by majority vote of the Board. In no event shall any Trustee hold more than one Officer position at any time. In no event shall any municipal Trustee hold an Officer position. Section 4. President. The Preside nt sha ll attend and preside at all meetings of the Association and the Board. The President shall actively manage the business of the Association. The President shall enforce the due observance of the law, including Minnesota Statutes, the Articles of Incorporation, and the Byl aws of the Association. The President sha ll ens ure that the Officers properly perform the duties assigned to them and that the orders and resolutions of the Board are carried into effect. The President shall sign all checks issue d by the Treasurer and all other papers requiring the President's signatur e. The President shall perform othe r duties as prescribed by the Board. Section 5. Vice-President. The Vice-President shall, in the absence of the President, assume all duties of the President. The Vice-President shall perform other duties as prescribed by the Board or the President. Section 6. Secretary. The Secretary shall keep and post a true and accurate record of the pr oc eedings of all meetings of the Association and of the Board. The Secretary shall keep a correct record of all amendments, alterations , and additions to the Bylaws in a book separate from the minute books of the Association. The Secretary shall prepare all paperwork and obtain signatures required for benefits due. The Secretary shall keep individual f iles and a roll of membership, with the date of joining, resignation, years of service, discharge, retirement, dues (if applicable) and service pens ions and ancillary benefits paid. The books of the Secretary shall be at all times open to the Board. The Secretary shall prepare and process all correspondence as neede d. The Secretary shall, j ointly with the Treasurer, prepare and file all reports and statements required by law, i ncluding reports to be filed with the Office of the State Auditor (“OSA”). The Secretary shall perform other duties as prescribed by the Board. The Secretary shall deliver to the Secretary’s successor in office, or any committee appointed by the Board to receive the same, all records, books, papers, etc. pertaining to the Secretary’s term in office immediately upon the expiration of the Secretary’s term in office. Section 7. Treasurer. The Treasurer shall keep accurate financial records of the Page 56 of 107 ## Membership Approval: [xxxx] ## City Council Approval and Effective Date: [xxxx] Association. The Treasurer shall receive all monies belonging to the Association and deposit them in the name of and to the credit of the Association in the banks and depositories designated by the Board. The Treasurer shall disburse funds and issue checks and drafts in the name of the Association. All checks and drafts shall be cosigned by the Treasurer and one other officer. The Treasurer sha ll keep sepa rate and distinct accounts of the Special Fund and the General Fund and shall prepa re and present to the Board a full and detailed statement of the assets and liabilities of each fund sepa rately, prior to the annual meeting of the Association, and upon requests of the Board. The Treasurer shall deliver t o the Treasurer's successor in office, or to any committee appointed by the Board to receive t he same, all monies, books, papers, e tc., pertaining to the Treasurer's term in office i mmediatel y upon the expiration of the Treasurer's term in office. The Treasurer shall, prior to entering upon the duties of the Treasurer's office, give a bond in an amount equal to at least ten percent of the assets of the Associat ion; however, t he amount of the bond need not exc eed $500,000. J ointly with the Secretary, the Treasurer shall prepare and file all reports and stat ements r equired by law, i nc luding reports to be filed with the OSA. The Treasurer shall perform other duties as prescribed by the Board. Section 8. Compensation and Reimbursement. The Officers may receive such salary as the Board approves upon consent of the membership of the Association and payable from the Special Fund. Itemized expenses eligible for reimbursement are limited to those expenses incurred as a result of fulfilling responsibilities as an administrator of the Special Fund. ## ARTICLE IV – MEETINGS OF THE MEMBERS AND OF THE BOARD Section 1. Annual Meeting and Other Membership Meetings. An annual meeting of the membership of the Association shall be held in March. Trustee elections and other business of the Association required to be conducted pursuant to applicable Minnesota law governing non-profit corporations and public pension funds shall be conducted at the annual meeting. A second meeting of the membership shall be held in September or at the Board’s discretion. Meetings shall be held at the Chaska Fire Station or other place specified by the Board. Section 2. Notice of Annual and Other Membership Meetings. Notice of each meeting of the Association’s members, including the annual meeting, shall be delivered to the Trustees and each member entitled to vote at the meeting at least five (5) days before the date of the meeting and not more than sixty (60) days before the date of the meeting. Notice must contain the date, time, and location of each meeting. Section 3. Special Meetings. Special Meetings of the Association’s members may be called at any time upon the written order of the President or a majority of the Board of Trustees. A Special Meeting shall also be called by written order of the President upon written request of at least ten percent (10%) of the members of the Association. The members’ written request shall specify the business to be conducted at said Special Meeting. Any Order calling a Special Meeting shall be filed with the Secretary. Page 57 of 107 ## Membership Approval: [xxxx] ## City Council Approval and Effective Date: [xxxx] Section 4. Notice of Special Meeting. Notice of each Special Meeting of the Association’s members shall be delivered by the Secretary to each member entitled to vote at the meeting and each Trustee at least five (5) days before the date of the meeting and not more than sixty (60) days before the date of the meeting. Notice must contain the date, time, and place of the meeting. The notice shall also specify the business of said Special Meeting, and no business shall be transacted at any Special Meeting except the business for which the meeting was called. Section 5. Quorum for Annual and Special Meetings. Forty (40%) percent of the members of the Association shall constitute a quorum for the transaction of business at the annual or any Special Meeting of the Association. Section 6. Voting at Annual and Special Meetings. Members of the Association are entitled to one vote. Voting by proxy and cumulative voting are not permitted. All votes, unless specified prior to the vote, shall be conducted by a voice vote. If a majority cannot be determined by voice vote, the Officer in charge of the vote shall ask for a vote by secret ballot. Section 7. Board Meetings. The Board shall meet at least four (4) times during the year to discuss the investments, finances, benefits, records, and other business of the Association. These meetings shall be open to any member of the Association and to the public. Section 8. Notice of Board Meetings. Any Trustee may call a Board meeting by giving five days’ notice to all Trustees of the date, time, and place of the meeting. Notice requirements of the Minnesota Open Meeting Law must also be followed for all Board meetings. A schedule of the Board’s regular meetings must be kept on file at the Board’s primary office. For special board meetings (including any regular meeting held at a time or place different from the time or place stated in the schedule of regular meetings), the Board must post written notice of the date, time, place, and purpose of the meeting on the Board’s principal bulletin board, or if the Board has no such bulletin board, on the door of its usual meeting room. The notice must also be mailed or delivered to each person who has filed a written request for notice with the Board. The notice must be posted and mailed or delivered at least three days before the date of the meeting. If a meeting is a recessed or continued session of a previous meeting, and the time and place of the meeting was established during the previous meeting and recorded in the minutes of that meeting, then no further published or mailed notice is necessary. Section 9. Quorum for Board Meetings. A majority of the Trustees shall constitute a quorum for the transaction of business at the meetings of the Board. Section 10. Voting at Board Meetings. The Board has a responsibility to vote on the investment and reinvestment of Association assets, the determination of benefits, the determination of eligibility for membership or benefits, the determination of the amount or Page 58 of 107 ## Membership Approval: [xxxx] ## City Council Approval and Effective Date: [xxxx] duration of benefits, the determination of funding requirements or the amounts of contributions, the maintenance of membership and financial records, the expenditure of Association assets, the selection of financial institutions and investment products, and on any other matter related to the business or affairs of the Association. Trustees, including all three municipal trustees, are entitled to one vote and each has equal rights. Voting by proxy and cumulative voting is not permitted. All votes, unless specified prior to the vote, shall be conducted by a voice vote. If a majority cannot be determined by voice vote, the Officer in charge of the vote shall ask for a vote by secret ballot. Section 11. Order of Business. The annual meeting of the members of the Assoc iation sha ll be conducted in the following orde r: 1. Call to order 2. Roll call 3. Reading and approval of minutes of previous meeting 4. Secretary's report 5. Treasurer's report 6. Committee reports 7. Unf inished business 8. Election of Trustees [at annual meeting] 9. New business 10. Adjournment. ## ARTICLE V – APPLICATION FOR PENSIONS AND BENEFITS Section 1. Notice of Intent to Take Distribution. Each member who intends to take distribution of a service pension or deferred service pension from the Association must file a Notice of Intent to Take Distribution. Such Notice shall be in writing, and shall be filed with the Secretary not less than ninety (90) days prior to the intended date of distribution. (At its discretion, the Board may choose to waive the 90-day notice requirement.) Upon receipt of the Notice of Intent to Take Distribution, the Secretary shall provide to the applicant an Application for Distribution and any forms or notices required by federal or state law. Section 2. Application for Distribution. Each person, including an alternate payee, who intends to take distribution of a service pension, a deferred service pension, or an ancillary benefit other than a disability benefit from the Association must file an Application for Distribution. Article VIII governs the process for receipt of a disability benefit. The Secretary shall provide to the applicant with any Application for Distribution any forms or notices required by federal or state law. The Application for Distribution provided to the applicant must include a written explanation that describes the direct rollover rules, the mandatory income tax withholding rules for distributions not directly rolled over, the tax treatment of distributions not rolled over, and the circumstances when distributions may be subject to different restrictions and tax consequences after being rolled over. All Applications for Distribution shall be submitted to the Board for approval at a board Meeting. Applications for Distributions shall state the age of the member, the period of service, the date of separation from active service with the Fire Page 59 of 107 ## Membership Approval: [xxxx] ## City Council Approval and Effective Date: [xxxx] Department, and any other information the Board may require. The service pension, deferred service pension, or ancillary benefit shall not be paid until the Application for Distribution has been approved by a majority vote of the Board. Section 3. Governing Benefit Plan Provisions. All service pensions, deferred service pensions, and ancillary benefits payable by the Association are governed by and must be calculated based on Minnesota law, these Bylaw provisions, and the Articles of Incorporation that are in effect on the date that the member separates from active service with the Fire Department and active membership in the Association, except that if a member has a break in service at the end of the member’s firefighting career and does not resume active service before separating, the member’s service pension, deferred service pension, or ancillary benefit must be calculated using the Minnesota law, these Bylaw provisions, and the Articles of Incorporation that are in effect on the date on which the member began the break in service. ## ARTICLE VI – SERVICE PENSION Section 1. Pension Benefit. Upon the member meeting the eligibility requirements of Section 2 of this Article and following the submission and approval of an Application for Distribution, the Association shall pay the member out of the Special Fund a pension as provided in this Article. Section 2. Eligibility. An unreduced monthly service pension may be paid after a member has met all of the following requirements, and completed the notice and application requirements of Article V: 1. Have separated from active service with the Fire Department; 2. Be at least fifty (50) years of age; 3. Have completed at least one hundred eighty (180) months of service with the Fire Department to be fully vested; and 4. Have completed at least one hundred eighty (180) months of active membership with the Association to be fully vested. Section 3. Deferred Status. A member with one hundred twenty (120) months of service with the Fire Department but who has not yet reached the age of eligibility specified in Section 2 of this Article may not collect a service pension at the time of separation from Active Service. The member shall be placed on deferred status and be entitled to receive a monthly service pension upon reaching the age of eligibility specified in Section 2 of this Article and following submission and approval of an Application for Distribution. The deferred service pension is governed by and must be calculated based upon the state law, Association Bylaw provisions, and the Articles of Incorporation in effect on the date that the deferred member separates from Active Service with the Fire Department and active membership in the Association. Section 4. Pension Benefit. Page 60 of 107 ## Membership Approval: [xxxx] ## City Council Approval and Effective Date: [xxxx] a. Individuals who become Members prior to November 4th, 2013. An individual who became a Member of the Association prior to November 4th, 2013, and meets the eligibility requirements of Section 2 shall, following submission and approval of an Application for Distribution, shall be entitled to a monthly service pension calculated pursuant to this paragraph. This monthly benefit shall continue until the member’s death. These Members may also elect to receive a lump-sum service pension pursuant to subparagraph (iv). (i) Monthly Service Pension. A. Effective June 1, 2022 through December 31, 2026: $3.4000 per month of service B. Effective as of January 1, 2027: $3.6375 per month of service. (ii) Partial Vesting Schedule. Members with at least one hundred twenty (120) months of service but who are not yet fully vested are eligible for a partial monthly service pension as follows: ## Completed Months of ## Service ## Non-Forfeitable ## Pension Amount 120 60% 132 68% 144 76% 156 84% 168 92% 180 100% (iii) Additional Benefit/Maximum Service Credit. Members shall earn an additional benefit per month for each month of service beyond one hundred eighty (180) up to a maximum of three hundred sixty (360) months of service calculated pursuant to this Section 4(a)(iii). Three Hundred Sixty (360) months of service is the maximum service credit a member may receive for purposes of calculating a monthly service pension. A. Effective June 1, 2022 through December 31, 2026: $3.4000 per month of service. B. Effective as of January 1, 2027: $3.6375 per month of service. (iv) Elective Lump-Sum Service Pension. In the alternative, an individual who became a member of the Association prior to November 4th, 2013 may elect a lump-sum service pension calculated pursuant to Section 4(b), except that thirty (30) years of service is the maximum service credit a Member may receive for purposes of calculating a lump sum service pension pursuant to this Section 4(a)(iv). Page 61 of 107 ## Membership Approval: [xxxx] ## City Council Approval and Effective Date: [xxxx] b. Individuals who become Members after November 4th, 2013. An individual who becomes a member of the Association after November 4th, 2013 and otherwise meets the eligibility requirements of Section 2 shall, upon submission and approval of an Application for Distribution, be entitled to a lump-sum service pension calculated pursuant to this paragraph. This lump sum service pension is based on completed years of service and subject to the vesting schedule provided in Section 4(a)(ii) above. Members shall not receive a benefit for fractional years of service. Twenty-five (25) years of service is the maximum service credit a Member may receive for purposes of calculating a lump sum service pension. ## A. Effective Prior to January 1, 2027: ## Effective Period Service Pension November 4, 2013 – May 4, 2014 $6,000 per year of service May 5, 2014 – November 6, 2016 $6,255 per year of service November 7, 2016 – October 14, 2018 $6,486 per year of service October 15, 2018 – August 1, 2021 $7,100 per year of service August 2, 2021 – May 31, 2022 $7,901 per year of service June 1, 2022 – December 31, 2026 $9,304 per year of service B. Effective as of January 1, 2027: $9,845 per year of service. c. Post Retirement Increases. Members who have retired shall receive increases in their per month of service rate equal to those received by active members. Retired Members who have either elected or are required to receive a mandatory lump sum service pension shall not be eligible for any such increases. d. Supplemental Benefits. A supplemental benefit will be paid out of the Special Fund to individuals who receive a lump-sum distribution of a service pension. The amount of the supplemental benefit to be paid is ten percent of the regular pre-tax lump-sum distribution, excluding any interest that may have been credited during the period of deferral, but not to exceed $1,000. ## ARTICLE VII – ANCILLARY BENEFITS Section 1. Survivor Benefits. Survivor benefits for members hired before November 4th, 2013 and their beneficiaries shall be determined in accordance with Section 2. Survivor benefits for members hired after November 5th, 2013 and their beneficiaries shall be determined in accordance with Section 3. Section 2. Survivor Benefits for Members Hired Before November 4th, 2013. In the event of the death of a member of the Association hired before November 4th, 2013 and prior to the time when a member (a) terminates active service with the fire department and status as a member in the Association; and (b) commences receipt of the service pension as authorized in Page 62 of 107 ## Membership Approval: [xxxx] ## City Council Approval and Effective Date: [xxxx] these Bylaws, the spouse and surviving children shall be entitled to a benefit calculated as follows: a. Spousal Benefit. The surviving spouse, if any, shall be paid, until death or remarriage of the surviving spouse, the sum of one hundred percent (100%) of the monthly service pension amount to which such member would have been entitled at age 50 without regard to whether the member had attained the minimum number of years of active firefighting service. The surviving spouse may also elect a lump sum survivor benefit under the terms and conditions of Article VI, Section 4 (iv) and determined in accordance with the table attached as Exhibit A. b. Benefit for Surviving Child Without Surviving Spouse. If the member is survived only by a child or children, the Association shall pay monthly toward the support of such child or children, in the aggregate, 100% of the monthly service pension amount to which such member would have been entitled at age 50 without regard to whether the member had attained the minimum number of years of active firefighting service and Association membership specified in these Bylaws. c. Termination of Children’s Benefit. Benefit payments to or on behalf of a surviving child shall cease when the child reaches the age of eighteen or, in the case of any child who furthers his or her education, by attending college or technical school, when that child graduates with his/her undergraduate degree or technical degree, quits school, reaches the age of twenty-two, or fails to provide proof of current educational enrollment, whichever occurs first. Any child furthering his or her education and wishing to qualify for benefits must produce annually, in a form satisfactory to the Board, proof that the child is a full-time student in a college or trade school. No benefit shall be paid until an Application for Distribution is submitted and approved by the Board. In the event a member elects the lump sum service pension option pursuant to Article VI, Section 4 (b) they and their beneficiaries shall not be eligible for a survivor benefit. Section 3. Survivor Benefits For Members Hired After November 4th, 2013. Upon the death of an active or deferred member of the Association hired after November 4th, 2013, and following the submission and approval of an Application for Distribution, a survivor’s benefit shall be paid as follows: a. Spousal Benefit. In the event of the death of an active member of the Association, the surviving spouse, if any, shall be paid 100% of the lump sum benefit for each year of service, without regard to minimum or partial vesting requirements. The survivor’s benefit shall be determined in accordance with the table attached as Exhibit B. b. Surviving Child. If the active member is survived only by a child or children and there is no surviving spouse, the Association shall pay such child or children, as a group, 100% of the lump sum benefit for each year of service without regard to minimum or partial vesting requirements. The survivor’s benefit shall be determined in accordance with the table attached as Exhibit B. c. Survivor Benefit. If there is no surviving spouse and there are no surviving children, Page 63 of 107 ## Membership Approval: [xxxx] ## City Council Approval and Effective Date: [xxxx] to the member’s designated beneficiary. If no beneficiary has been designated, the survivor benefit will be paid as a death benefit to the estate of the deceased member. Section 4. Supplemental Survivor Benefit/No Additional Financial Relief. Supplemental survivor benefits are not provided by the Association. Payment of a survivor benefit on behalf of a deceased deferred member is not provided nor authorized by the Association. Except for the relief expressly identified for survivors in this Article, a member or former member’s surviving spouse, child or children, or other potential beneficiary are not entitled to any other or further relief or benefits from the Association. ## ARTICLE VIII – DISABILITY BENEFITS Section 1. Eligibility. An active member who becomes permanently disabled in the line of duty or otherwise is eligible for a benefit as provided in this Article. Deferred members are not eligible to receive disability benefits. Section 2. Disability Defined. Disability is defined as the inability to engage in performance of all essential duties as a firefighter by reason of a medically determinable physical or psychological impairment which can be expected to last permanently or result in death. Payment of temporary disability benefits is not authorized. Section 3. Proof of Disability. A member shall not be considered by the Board for a permanent disability benefit unless the member furnishes adequate proof of the existence thereof. The member shall submit an Application for Disability Benefit attaching a written report by a physician or surgeon setting forth the diagnosis and prognosis of the disability, disease or injury of the member. An applicant’s statement as to pain or other symptoms will not alone be conclusive evidence of disability as defined in this Article. The Application for Disability Benefit shall be submitted to the President, Vice-President and Secretary who shall serve as a committee whose responsibility it will be to learn the cause of the member’s permanent disability, review the application, and report to the Board in a timely matter. Section 4. Independent Medical Examination. Upon receipt of the Application for Disability Benefit the Board may appoint an independent medical examiner for purposes of conducting a medical examination to verify the member’s disability. Section 5. Board Approval. The member shall be eligible to receive a permanent disability benefit immediately upon approval of the Board. The Board may retroactively approve eligibility for receipt of a disability benefit to the date of injury giving rise to the disability provided that such date is no more than two (2) weeks from the date of Board approval. Section 6. Calculation of Benefit. In the event an active member incurs a disability as defined in this Article, the Association shall pay to such member a monthly disability payment, for the time of such disability. This benefit shall be equal to the benefit level for each month the member served as an active firefighter in the Fire Department, without regard to minimum or Page 64 of 107 ## Membership Approval: [xxxx] ## City Council Approval and Effective Date: [xxxx] partial vesting requirements. Months of service shall be determined as of the date of disability. ## ARTICLE IX - FUNDS Section 1. Funds. The Association must establish and maintain a Special Fund and a General Fund. All property and assets of the Association shall be kept in one of these funds in accordance with applicable state law, the Articles of Incorporation and these Bylaws. Section 2. Special Fund. All public funds, such as state fire aid, municipal contributions, and supplemental benefit reimbursements, received by the Association must be deposited in the Special Fund. Disbursements from the Special Fund may not be made for any purpose except as authorized by Minn. Stat. § 424A.05. The Treasurer is the custodian of the assets of the Special Fund and the recipient on behalf of the Special Fund of all revenues payable to it. The Treasurer must maintain adequate records documenting all transactions involving the assets or the revenues of the Special Fund. Section 3. General Fund. Money received from sources such as fundraising activities, donations, initiation fees, fines and entertainment revenues, must be deposited into the General Fund. Funds may be disbursed for any purpose authorized by the Articles of Incorporation, these Bylaws or the Board. All Association expenses not specifically authorized by State statute to be paid out of the Special Fund must be paid out of the General Fund. The Treasurer is the custodian of the assets of the General Fund and the recipient on behalf of the General Fund of all revenues payable to it. The Treasurer must maintain adequate records documenting any transactions involving financial activity of the General Fund. Section 4. Deposits. All money belonging to the Association shall be deposited to the credit of the Association in such banks, trust companies, or other depositories as the Board may designate. Section 5. Nonassignability of Benefits. Benefits paid or payable from the Special Fund are not subject to garnishment, judgment, execution, or other legal process, except as provided in Minn. Stat. §§ 424A.05; 518.58; 518.581; and 5l8A.53. Benefits paid or payable may not be assigned for any purpose. Section 6. Domestic Relations Order. A “qualified domestic relations order” means a domestic relations order that creates or recognizes the existence of an alternate payee’s right to or assigns to an alternate payee the right to receive a service pension that is all or any portion of the service pension payable with respect to a member or former member of the Association. An “alternate payee” means the former spouse of a member or former member of the Association, including a former spouse who is a distributee. The Association must comply with a qualified domestic relations order purporting to Page 65 of 107 ## Membership Approval: [xxxx] ## City Council Approval and Effective Date: [xxxx] assign all, or a portion of, a service pension accrued under the retirement plan of the Association, to the extent vested, if the payment or payments required by the order are within the limits described in state law. The Association must permit the alternate payee to elect a direct rollover if the service pension is an eligible rollover distribution. The distribution to an alternate payee under a qualified domestic relations order will be paid after the order is received by the Association, the alternate payee has applied for the distribution, and the member whose service pension is being assigned to the alternate payee under the order has reached the minimum retirement age, specified in Article VI of these bylaws, separated from active service with the Fire Department, and submitted an Application for Distribution. Exhibit A of these Bylaws are guidelines for terms which must be included in any domestic relations order to be considered consistent with these Bylaws and eligible for approval by the Board. ## ARTICLE X – INVESTMENTS Section 1. Standard of Fiduciary Conduct. Trustees owe a fiduciary duty to the active, deferred, and retired members of the Association, who are plan beneficiaries; to the taxpayers of the municipality, who help finance the plan; and to the State of Minnesota, which established the plan. The Trustees shall act in good faith and exercise that degree of judgment and care, under circumstances then prevailing, that persons of prudence, discretion, and intelligence exercise in the management of their own affairs, not for speculation, considering the probable safety of plan capital as well as the probable investment return to be derived from the assets. Section 2. Investment Policy. The Board shall approve an investment policy, and shall investigate and prepare for the safe and profitable investment of Association funds in conformance with State statutes and the Association's investment policy. The Board may hire investment professionals to act for or on its behalf. The Special Fund assets must be invested only in securities that are authorized by Minn. Stat. §§ 356A.06, subd. 6 or 7, whichever applies, and 356.64 and other applicable state law. The Board shall have on file a copy of the investment policy of the Association. The Board shall file a copy of the Association's investment policy, and all changes to the policy, with the OSA. Section 3. Broker Certification. The Association shall provide annually to its broker a written statement of investment restrictions from the applicable State laws and from the Association's investment policy. Annually, before the Association enters into or continues business with the broker, the broker must submit to the Association a signed Broker Certification form prepared by the Office of the State Auditor. ## ARTICLE XI – UNCLAIMED BENEFITS Section 1. Unclaimed Benefits. In the event that the Association is unable with reasonable effort to locate a member or a survivor of a member entitled to payment or distribution under these Page 66 of 107 ## Membership Approval: [xxxx] ## City Council Approval and Effective Date: [xxxx] Bylaws or by State law, the benefit distributable to such member or survivor of such member shall be forfeited and will be credited to the Special Fund. If the unclaimed benefit amount exceeds $25 and the inactive or former member again becomes a member of the Association, the canceled amount must be restored to the credit of the person. Efforts to locate a member or survivor must be documented. Forfeiture shall occur no earlier than thirty-six (36) months after the Board concludes the Association was unable to locate such member or survivor despite reasonable efforts to locate them. ## ARTICLE XII - AMENDMENTS Section 1. Amendments. These Bylaws may be amended at any regular or special meeting of the Association by a two-thirds (“2/3”) vote of members present. Proposed amendments must be submitted to the Secretary to be posted with regular board announcements. They shall also be read at a regular or special meeting not more than thirty (30) days prior to action being taken. The Secretary shall deliver notice to each Trustee and member eligible to vote not less than ten (10) days prior to the meeting at which action is taken. Amendments to these Bylaws which affect the amount of, the manner of payment of, or the conditions for qualification for service pensions, deferred service pensions, or ancillary benefits are not effective until they have been ratified by the City Council. The Association must file a revised copy of these Bylaws with the OSA upon the adoption of any amendments. Page 67 of 107 ## Membership Approval: [xxxx] ## City Council Approval and Effective Date: [xxxx] ## EXHIBIT A ## Guidelines for Qualified Domestic Relations Order Terms ## Triggering Event Payment to Alternate Payee 1 Retirement of participant. Court-assigned fraction in the same form as elected by participant 2 Death of participant before benefits commence. Lump sum payment of court-assigned fraction. 3 Death of participant after monthly benefits commence. Payments stop. 4 Death of alternate payee before monthly benefits commence. No payment to alternate payee or his/her estate. 5 Death of alternate payee after benefits commence. Payments stop. Page 68 of 107 ## Membership Approval: [xxxx] ## City Council Approval and Effective Date: [xxxx] ## BYLAWS These bylaws are hereby adopted and approved by both the members of the Chaska Fire Department Relief Association on this [DATE] day of [MONTH] 2026 and approved by the Chaska City Council on this [DATE] day of [MONTH] 2026. President date: Secretary date: Treasurer date: Page 69 of 107 Page 1 ## Subject: Rescheduling Improvement Hearing SE Collector in SW Area – ## Savanna Way ## Prepared By: Matt Clark, City Engineer The City is coordinating Savanna Way road improvements with area development and the community park project. Chaska applied for a state grant earlier this spring and was recently notified of its award, with funds available in 2027. This timing allows flexibility to add park elements and realize the area's vision. By delaying road work, the City can better align construction schedules for both the park and ongoing development, ensuring successful outcomes. The improvement hearing scheduled for tonight is recommended to be rescheduled to April 19, 2027, giving time for more refined project planning. Property owners affected by assessments have been notified of these changes. Staff recommends the council formally move the hearing to April 19, 2027. ## CITY COUNCIL ACTION REQUESTED Adopt Resolution No. 2026-78, Rescheduling the Public Improvement Hearing to be held on April 19 th , 2027, for the SE Collector – Savanna Way in SW Chaska ## REQUEST FOR ACTION ## CHASKA CITY COUNCIL August 31, 2026 Page 70 of 107 ## CITY OF CHASKA ## CARVER COUNTY, MINNESOTA ## RESOLUTION ## DATE August 31, 2026 RESOLUTION NO. 2026-78 ## MOTION BY COUNCILMEMBER SECOND BY COUNCILMEMBER _ A Resolution Rescheduling a Public Improvement Hearing for the SE Collector in SW ## Chaska – Savanna Way Project WHEREAS, on June 1st, 2026, the Chaska City Council directed the City Engineer to prepare a Feasibility Study for the SE Collector in SW Chaska – Savanna Way Project; WHEREAS, the Feasibility Study has been completed as dated July 15, 2026, and WHEREAS, on July 20 th , the Feasibility Study for the SE Collector in SW Chaska – Savanna Way was accepted by City Council, and a Public Improvement Hearing was scheduled for August 31 st , 2026; WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was to be held on this day the 31st day of August; WHEREAS, the schedule for the proposed public improvements is being amended to align with the timing of the new community park and area development anticipated to occur in 2027; WHEREAS, the City Council hereby orders rescheduling the improvement hearing for SE Collector ## in SW Chaska – Savanna Way Project to April 19 th , 2027; WHEREAS, Prior to the improvement hearing the City will provide ten days mailed notice and two weeks published notice of the hearing date, at which all persons desiring to be heard are given an opportunity to be heard thereon; NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Chaska hereby orders rescheduling the public improvement hearing for noted improvements to April, 19 th , 2027. Passed and adopted by the City Council of the City of Chaska, Minnesota, this 31st day of August, 2026. ## Jon Grau, Mayor Pro Tem ## Attest: ## Chaska Deputy Clerk Page 71 of 107 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 ## EXT. > > > > > ## IESF ## BIORETENTION ## BASIN 9 ## TOP = 922.00 ## EOF = 921.00 ## 100-YR HWL = 920.42 ## NWL = 916.45 ## BOT = 915.00 ## IESF ## BIORETENTION ## BASIN 12 ## TOP = 846.00 ## EOF = 845.00 ## 100-YR HWL = 844.44 ## NWL = 840.50 ## BOT = 839.00 ## I=920.08 925.17 ## I=925.20 920.03 ## I=919.95 919.12 ## I=919.31 849.81 ## I=832.02 903.47 ## I=903.41 863.01 ## I=862.99 860.81 ## I=860.89 ## I=849.55 832.07 ## I=821.78 823.94 ## I=823.69 ## U ## I=870.06 870.05 ## MB ## I=817.75 817.75 ## I=800.69 ## OHL ## OHL ## OHL ## OHL ## OHL ## OHL ## V ## OHL ## OHL ## OHL ## I=817.22 ## 36" RCP ## 18" CMP ## I=760.28 ## LANO LN ## COUNTY RD 61 (CHASKA BLVD) ## MT. HOPE RD ## 24" RCP ## 24" RCP ## 24" RCP >> >> ## 24" RCP ## 18" RCP ## 12" RCP ## 24" RCP ## 24" RCP ## 24" RCP ## 24" RCP 5'(h) x 6'(w) BOX CULVERT ## 48" RCP >> ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## XX ## X ## X ## X ## XXX ## XX ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X 1 2 3 4 5 6 7 8 2 9 10 4 11 12 6 13 7 14 15 16 17 18 19 1 3 5 1 2 3 ## PERCHERON BLVD ## CARVER PATH ## BROOKSIDE ## DRIVE ## LAUREL COURT ## BROOKSIDE ## DRIVE 1 2 3 4 5 6 7 8 9 10 11 12 13 1 2 3 4 ## OUTLOT C ## OUTLOT D ## OUTLOT E ## OUTLOT F ## OUTLOT G ## OUTLOT H ## 1-2ND ADDN ## 2-2ND ADDN ## 3-2ND ADDN ## 4-2ND ADDN ## 5-2ND ADDN ## PERCHERON BLVD ## PERCHERON BLVD ## 4-2ND ADDN 1a 12a 13a 14a 1a 2a 3a 4a 5a 6a 1 2 3 4 5 6 7 8 9 10 11 12 ## AREA = 3.73 AC ## AREA = ## 2.36 AC ## AREA = ## 4.80 AC ## RETAINED BY SELLER 12.86 ac ## SAVANNA ## WAY ## HWY 212 ## BIG WOODS BLVD ## FOUNDERS PATH ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X ## X > > > > > ## NARROWS CANYON TRAIL ## GODWIN COURT ## WATKINS GLEN COURT ## SAVANNA WAY ## IESF ## BIORETENTION ## BASIN 9 ## TOP = 922.00 ## EOF = 921.00 ## 100-YR HWL = 920.42 ## NWL = 916.45 ## BOT = 915.00 ## IESF ## BIORETENTION ## BASIN 12 ## TOP = 846.00 ## EOF = 845.00 ## 100-YR HWL = 844.44 ## NWL = 840.50 ## BOT = 839.00 ## POND 10 ## TOP = 901.50 ## EOF = 900.50 ## 100-YR HWL = 899.07 ## NWL = 894.00 ## BOT = 888.00 ## IESF ## BIORETENTION ## BASIN 6 ## TOP = 928.00 ## EOF = 927.00 ## 100-YR HWL = 926.08 ## NWL = 921.50 ## BOT = 920.00 ## IESF ## BIORETENTION ## BASIN 7 ## TOP = 933.00 ## EOF = 932.00 ## 100-YR HWL = 929.61 ## NWL = 925.00 ## BOT = 923.50 ## POND 11 ## TOP = 893.00 ## EOF = 892.00 ## 100-YR HWL = 890.09 ## NWL = 886.00 ## BOT = 881.50 ## POND 3 ## TOP = 936.75 ## EOF = 935.75 ## 100-YR HWL= 935.20 ## NWL = 934.00 ## BOT = 929.75 ## POND 2 ## TOP = 936.75 ## EOF = 935.75 ## 100-YR HWL = 935.21 ## NWL = 934.00 ## BOT = 928.00 ## POND 5 ## TOP = 927.00 ## EOF = 926.00 ## 100-YR HWL = 924.86 ## NWL = 919.00 ## BOT = 913.00 ## POND 1 ## TOP = 931.00 ## EOF = 930.00 ## 100-YR HWL = 929.81 ## NWL = 924.00 ## BOT = 915.00 ## BIORETENTION ## BASIN 1A ## TOP = 928.00 ## EOF = 927.00 ## 100-YR HWL = 926.32 ## NWL = 924.00 ## BOT = 922.50 5 1 2 3 4 6 7 8 9 10 11 12 13 14 4 6 2 5 1 3 1 2 3 1 2 3 4 5 6 7 8 9 10 11 1 2 3 4 5 6 7 8 12 9 10 2 1 3 4 1 6 2 4 5 7 8 9 10 13 11 3 1 2 3 4 5 6 31 30 29 28 27 26 25 24 23 22 21 20 19 18 17 16 15 14 13 12 11 10 9 8 7 6 5 4 3 2 1 1 2 34 5 1 2 3 4 5 6 7 8 9 10 11 12 13 ## SAVANNA WAY ## I=920.08 925.17 ## I=925.20 920.03 ## I=919.95 919.12 ## I=919.31 849.81 ## I=832.02 903.47 ## I=903.41 863.01 ## I=862.99 860.81 ## I=860.89 ## I=849.55 832.07 ## I=821.78 823.94 ## I=823.69 ## U ## I=870.06 870.05 ## MB ## I=817.75 817.75 ## I=800.69 ## OHL ## OHL ## OHL ## OHL ## OHL ## OHL ## V ## OHL ## OHL ## OHL ## I=817.22 ## 36" RCP ## 18" CMP ## I=760.28 ## LANO LN ## COUNTY RD 61 (CHASKA BLVD) ## MT. HOPE RD 1 2 3 4 5 6 7 8 9 10 11 12 ## AREA = 3.73 AC ## AREA = ## 2.36 AC ## AREA = ## 4.80 AC ## RETAINED BY SELLER 12.86 ac ## HWY 212 ## BIG WOODS BLVD ## FOUNDERS PATH ## SWM - Pond/Filt ## SWM - Pond/Filt 1 24 14 1 3 12 2 4 2726 25 2322 21 19 20 18 17 16 15 13 12 11 10 9 7 6 54 2 1 56 7 8 9 10 1 2 3 45 6 4 3 2 1 11 10 9 8 ## BLOCK 1 ## BLOCK 2 ## BLOCK 3 ## BLOCK 5 ## BLOCK 4 ## BLOCK 6 3 456 7 8 9 10 11 13 14 15 16 17 18 19 20 21 2324 25 26 27 22 28 14 13 12 11 10 9 87 65 4 3 2 1 ## BLOCK 1 ## BLOCK 1 ## BLOCK 2 ## BLOCK 3 ## BLOCK 3 ## OUTLOT A ## OUTLOT C ## OUTLOT E ## OUTLOT F ## OUTLOT D ## OUTLOT I ## OUTLOT J ## OUTLOT K 1 2 3 4 5 6 ## BLOCK 16 1 2 3 4 5 6 ## BLOCK 17 12 3456 ## BLOCK 21 1234 5 6 ## BLOCK 22 1 2 3 4 5 6 ## BLOCK 8 1 2 3 4 ## BLOCK 23 1 2 3 4 ## BLOCK 24 1 2 3 4 ## BLOCK 25 1 2 3 4 ## BLOCK 26 8 1 2 3 4 ## BLOCK 14 123456 ## BLOCK 12 1 2 3 4 5 6 ## BLOCK 15 1 2 3 4 ## BLOCK 19 1 2 3 4 ## BLOCK 18 123456 ## BLOCK 20 ## OUTLOT B ## OL H ## BLOCK 7 28 123456 ## BLOCK 11 123456 ## BLOCK 13 1 2 3 4 5 6 ## BLOCK 9 1 2 3 4 ## BLOCK 10 5 3 2 16 15 18 17 2 1 4 3 6 5 8 7 10 9 12 11 7 ## OL G 11.8' 6' 7.8' 10' 14' 13' 14' 14' 13'14' 14' 13' 14' 14' 13' 14' 14' 13' 14' 14'13' 14' 14' 13' 14' 11.8' 6' 7.8' 10' 14' 13' 14' 14' 13' 14' 14'13' 14' 16' 14' 16' 16' 16' 14' 18' 18' 18' 10' 18' 11.8' 6' 7.8' 10' 14' 13' 14' 8' 8' 6' 10' 18' 18' 16' 16' 14' 8' 6' 8' 10' 8' 6' 8' 10' 14' 14'12.7' 8.3'' 10' 8.3' 12.7'6' 10' 8.3' 12.7' 6' 10' 8.3' 12.7' 6' 10' 8.3' 12.7'6' 10' 8.3' 12.7' 6' 10' 8.3' 12.7' 6' 10' 8.3' 12.7' 6' 8' 6' 8' 10' 8' 8' 10' 6' ## PROJ. NO. Plot Date: 05/06/2026 - 1:07pmDrawing name: C:\Users\paweber\DC\ACCDocs\Stantec Consulting\193807338_Savanna_Way_South\Project Files\DWG\Figures\LayoutOption\193807338-XSNO-OPT-D6-RD.dwg Xrefs:, 193804008-XSNO_SCHOOL, ACAD-X-27575-Files to Others 2026-04-09-TH61-Edited, 193804008-XSNO, 193807338-XSNO-OPT-D6-shp, 193807338-XSPL, 193807338-XSNO-OPT-D4-RD, 0027067C-SITE ## 733 Marquette Avenue, Suite 1000 ## Minneapolis, MN 55402 www.stantec.com ## DATE: ## ROUNDABOUTS WITH NORTH MEDIANS/SOUTH STRIPING AND FULL PARK ACCESS ## CITY OF CHASKA ## SAVANNA WAY SOUTH 5/5/2026193807338 ## FIGURED-6.1 ## N ## PEDESTRIAN ## ACTIVATED ## SIGNAL ## SYSTEM ## S ## P ## E ## E ## D ## L ## I ## M ## I ## T 3 5 ## S ## P ## E ## E ## D ## L ## I ## M ## I ## T 3 5 Page 72 of 107 ## CLAIMS ROSTER REPORT ## FOR COUNCIL MEETING:August 31, 2026 ## Paid and Unpaid Invoices: Check #'s 362219-362380$2,057,091.43 ## Paid Electronic Invoices: Wire #'s 5413-5442$8,312,792.68 ## Amount for Approval-Council Meeting: August 31, 2026$10,369,884.11 Page 73 of 107 Page 74 of 107 Page 75 of 107 Page 76 of 107 Page 77 of 107 Page 78 of 107 Page 79 of 107 Page 80 of 107 Page 81 of 107 Page 82 of 107 Page 83 of 107 Page 84 of 107 Page 85 of 107 Page 86 of 107 Page 87 of 107 Page 88 of 107 Page 89 of 107 Page 90 of 107 Page 91 of 107 Page 92 of 107 Page 93 of 107 Page 94 of 107 Page 95 of 107 Page 96 of 107 Page 97 of 107 Page 98 of 107 Page 99 of 107 Page 100 of 107 Page 101 of 107 Page 102 of 107 1 ## COUNCIL MEETING/WORK SESSION SCHEDULE Below is a list of the upcoming Council Meetings and Work Sessions to plan for: August 31 st : Prior to this Council meeting, from 5:45-7:00 p.m. in the City Council Chambers, there will be a work session. The work session will continue the budget discussion, both reviewing what was discussed at the August 3 rd meeting, with more focus on what has been budgeted to change with expenditures for the 2027 General Fund Budget. This work session is to prepare for September 14 th when the Preliminary Tax Levy for 2027 will be established. A Council meeting will follow at 7:00 p.m. but will be a lighter meeting. September 14th: Labor Day is the first Monday of September (September 7), so there is no meeting that night. The first meeting of the month will be on September 14 th . Prior to the Council meeting there will be the Public Safety Center Open House that we can all attend. To kick off the open house at 4:45 pm we will be having a ribbon cutting ceremony to official open this new facility. There will be several activity stations and food for the event. I would highly encourage you to bring your family if they are available that night. Following the open house, we will be returning to City Hall for our Council meeting. The two main items will be establishing the Preliminary Tax Levy for 2027 and considering the approval of the SW Chaska Park Master Plan and Budget. September 21 st : At this time, we are not anticipating the need for a work session but will let you know soon if that looks like it will change. We are planning to have all the planning items at this meeting to keep both meetings to a manageable length this month. Please let staff know if you are unable to attend any meetings or if you have any questions. ## CITY HALL PLAZA Work continues on City Hall Plaza. Most of the demolition in the plaza and the parking lot has now been complete and work has started installing the in-ground heating system and footings for the amenities in the plaza. This past Monday, we did close the main entrances into both City Hall and the Library. Temporary entrance into City Hall is now occurring off Pine Street in the back utility corridor, with the Library moving its entrance to the door off 4 th ## Street. This will remain like this for the next several weeks as they reconstruct the plaza. To date it has been working well, and patrons are getting used to the change. ## Biweekly Report August 31, 2026 ## By: ## Matt Podhradsky ## Matt Podhradsky Page 103 of 107 2 As access changes occur during the rest of the project, we will be providing plenty of notice to businesses and the public. A big thank you to Brent Alcott who has been running this project very smoothly. Please let me know if you have any questions. ## MSB CONSTRUCTION In the last bi-weekly, Elise provided the picture of the site below to give you a sense of the progress that is being made. While you might not necessarily see all this progress occurring at street level now, this will be changing within the next 4 weeks. At our weekly construction meeting yesterday, RJM did indicate to us that they are on schedule and that the wall structures are still scheduled to be erected starting the last week of September. It will take about 30 days to get all these wall structures in place, with a major portion of the outside of the building being completed by the end of October. So, while people may not be seeing noticeable progress now, this will quickly change with it looking like the building is fully constructed within the next 2 months! While the wall and roof structures will be up and protected from the elements by the end of October, and it may appear the building is complete, there will still be another 8 months of construction to complete on the inside of the building. By getting these wall systems up when we did should mean that we avoid any winter construction conditions during the entire project which will help keep the building construction on track financially. Photo of the site looking north (July 29, 2026). Page 104 of 107 3 If you have any questions about this, just let me know. Otherwise, expect that sometime before the end of the year that we will be scheduling a tour of the facility to get you in to see the progress being made. ## PROGRESS ON HIGHWAY 41 LANDSCAPING PROJECT As you will likely remember, several months ago we became aware of landscaping that MnDOT had removed along Highway 41 on the west side of the Cortina Woods Neighborhood. This landscaping was a major component of the reconstruction of Highway 41 a little less than a decade ago, as neighbors on the east side of Highway 41 were concerned that they did not receive a noise wall like MnDOT had provided on the west side of Highway 41. City Staff spent several months working with MnDOT and neighbors in Cortina Woods helping shape that plan which we felt was important to implement as part of the project. We, along with the neighbors in Cortina Woods, were very dismayed when MnDOT came and removed a good deal of the landscaping that was becoming matured without providing any notice to the City or the neighborhood group. After this occurred, we did re-engage with MnDOT on this indicating that it was unacceptable and needed to be reintroduced per the Municipal Consent we gave on that project. Since that time, MnDOT has been working on a design for the landscaping that helps accomplish what the old landscaping did, while also addressing their safety concerns (which we later found out was why they removed the landscaping to begin with). As an update to those meetings, MnDOT did come back with a plan that Staff feels would do a very good job of getting back to where we need to be and which we could support. We indicated to MnDOT that they also needed to get the neighbors involved, as they originally brought up the concern. MnDOT did hold a couple of meetings with the neighborhood this past week. While we haven’t received the feedback from MnDOT yet on how those meetings went, we will make sure that the neighborhood’s comments (if any) are incorporated into whatever the final design is. As we know more about where this will end up, I will let you know. In the meantime, if you have any questions about this, please don’t hesitate to ask. ## 212/41 RAMPS If you have travelled along Highway 212 during rush hour at any time, and existed Highway 212 to get onto Highway 41, you will know that there can often be instances where cars are backed up out onto Highway 212, which is clearly a safety concern. Because of this, MnDOT is starting the design process to put safety improvements on the ramps to avoid long backups. This will mainly be addressed by adding additional turn lanes on the ramps, which will allow more traffic to stack off the main line of 212. While we do not have any designs to look at yet, I wanted you to be aware that MnDOT has officially started this process and do intend to have it as a project they program in the near future. If you have any questions on what we know at this time, just let me know. We can always reach out to MnDOT to present to Council if that is something you would desire. ## COMMUNITY CENTER SHUTDOWN IMPROVEMENTS If you tried to go up to the Community Center this week (like I did ) and found it closed for our annual cleaning, you would see that there was a lot of work that was completed throughout the building which helps spruce up the building and keep things in good order. Besides basic Page 105 of 107 4 maintenance items such as painting, deep cleaning of floors, draining and cleaning of pool and resurfacing the basketball courts, you would also see that things like the flooring has been changed out in the main rotunda area of the building, as well as new cardio equipment being swapped out in the Fitness Center. As you may remember, we switched over to leasing our cardio equipment a few years ago to make sure that it is on a regular rotation for replacement and upgrade. This equipment gets heavily used and can start to have a lot of down time if we don’t replace it regularly. The annual shutdown always happens right around when school is starting, with our project scheduled to be completed for a Monday opening on the 31 st . If you have any questions about this, please let me know. ## STRATEGIC PLANNING DOCUMENT As you are aware, each year when we do our Council/Department Head Retreat, a document is put together by Hue Life summarizing the work that we completed. This document serves as a “to do” list for City Staff and helps guide us on the things we focus on each day. While we have had this document created and have had it on-line for the public to review, one thing that we have never done with our Strategic Planning results is to develop them into a “dashboard” of goals we can put out there for the public not only to see what we are focusing on, but to also give easy to read progress updates to the public on where we are at in addressing each of the goals. With the addition of our Management Analyst position this year, we feel we have both the expertise and time resources necessary to make this meaningful information to share with the public. If you have not met Emily Boland yet, she is our new Management Analyst. She has been with us through the summer, and most recently came from the City of Savage where she was in an internship program as she recently completed her master’s degree. As she is getting into her new duties, one thing Elise is having her work on is this Strategic Planning Dashboard to get out on our web page, social media and Chaska Today to provide residents with up-to- date information not just on what we are working on, but where we are at with progress. At this time, she is focusing her efforts on looking at how other cities are approaching this to see what she thinks would work best for our organization, and at some point, I will be having her come to present to you what she is recommending to make sure you are comfortable with it. In the meantime, if you have any questions or have some thoughts that you think might be useful in this discussion, just let Elise or me know. ## UPCOMING ACTIVITIES Farmer’s Market and Music in the Park: The Farmers Market continues every Thursday until September 17. Most weeks there are over 40 vendors selling produce, breads, treats, art, jewelry, and a lot more. Page 106 of 107 5 Public Safety Open House: The first ever combined Chaska Fire and Police Open House is Monday, September 14 from 5:00-8:00 p.m. There will be station tours, food, demonstrations, and more. SW Transit will be providing transportation from East Creek Transit Station that evening. This will be a great chance for the public to see the new Public Safety Facility and the updated Meadow Park. Ribbon cutting to occur at 4:45 pm at front door (please park in the parking lot of the office building on the east side of the Public Safety Center) Latin Food & Music Festival: On Friday, September 18, Latin Food and Music Fest returns. The event will be from 6:00-10:00 p.m. at Firemen’s Park. There will be music, food, and fireworks. Page 107 of 107