I know a dragon. >> I don't like coffee. >> I don't even doing that. So that's >> Good evening and welcome to the Chesa City Council meeting for Monday, September 15th. I call this meeting to order at 7 o'clock. Will everyone please stand and rise for the pledge of allegiance? I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> All right. Um, Elise, will you please call roll? >> Council member Hatfield >> here. Council member Bennish >> here. Council member Chevlin here. >> Council here. >> Mayor Hubard >> here. >> All right. Um, next on the agenda is to adopt the agenda. Um, does anybody have any additions or corrections to the agenda? Otherwise, I'd entertain a motion for adoption. >> Motion to adopt. >> All right, we got a motion from council member Shlinin. >> Second, >> and a second from council member Bennishes. Um, all those in favor say I. >> I. >> I. Opposed. >> All right. Uh, agenda is adopted. Okay. And that moves us along to visitor presentations. Is anybody here to speak to the council um about anything? Oh, no. Okay. >> I think somebody in the back row maybe >> might be brave enough to come up and introduce himself. No, I did make our scouts do it last week. I feel like I You want to come up and just say hi and introduce yourself? I promise we'll be very kind. >> Hi, my name is Jonathan. I'm from Chas Troop 174. >> Hi, Jonathan. Thank you for being here. Are you working on a badge right now? >> Uh, since she's going to be in the community. >> Okay, that's wonderful. Well, hopefully this will be a very fun-filled evening for you. So, you can go ahead and sit down unless you have anything more to say >> being here >> and thank you for being here. You were very brave. So, um, all right. Anybody else here under a visitor presentation? Something that's not on the agenda. Otherwise, we can move right along to approval of the previous meeting minutes. These meeting minutes are from uh September 8th uh 2025. Does anybody have any additions or corrections on the minutes? >> Motion to adopt the adopt the minutes. >> All right, we have a motion from Council Member Hatfield. >> Second. >> It's a tie. All right, I'll give it to Council Member Bennish. Any other discussion? Otherwise, all those in favor say I. >> I opposed. All right, minutes are approved. And then that moves us along to the consent items. These are items that receive little to no discussion, although uh we can certainly plan uh pull something off the consent agenda to have a larger discussion about it or if anybody has any questions or sure staff is happy to answer those. >> Mayor, I'll just comment that I noticed the resolution for supporting it 112 referendum request. Uh just want to go on record again when I say that because I said it last week. I'm a strong believer that good cities and good schools go together and supporting our schools are valuable to all involved who live and around the in Eastern Carver County including the city of Chesa. So I'm very proud that we'll be pre presenting and approving that those consent items with that in there. >> That's um really uh great to mention. I think also it's worth mentioning for those that didn't watch last uh council meeting of last Monday the the uh 8th um the school uh superintendent did come out and do a presentation in regards to the agenda. So uh her uh presentation is on uh on YouTube uh along with the the slide deck that she had. So, um I also just want to uh I want to recognize uh our commissioners uh Ren Lassour and Juigatti. Um they had resigned. I know one was moving and the other one she's a student and she's in college now. So, I just want to thank their time and efforts and energy into being on a human rights commission. So, >> and then I was just going to call out um the on sale liquor license for the downtown business alliance. Um just appreciating the council's continued support for things like that. Um there just this is one way of bringing people downtown roam about and uh move around and attend or patronize our businesses. So just wanted to call that out and appreciate the continued support for that. >> Yeah, I agree. Um it will be um it will be good for our downtown businesses, create a lot of buzz and energy with some of the events that are happening. um now through the end of the year. So, >> all right. Well, with that, I'd entertain a motion to approve the consent items. >> Motion to approve consent. >> All right. We got a motion from council member Hatfield. >> Second. >> And a second from council member Gra. Any other discussion? All right. Otherwise, all those in favor say I. >> I. Opposed. >> Consent items approved. All right. Um now that moves us along to action items. So first one is 8A adopt resolution number 2025-56 and ordinance number 1071 approving the preliminary site and building plan zoning ordinance amendment and easement vacation for autopros Riyar LLC PC number 2025-10. Uh, mayor and council mayor, the item in front of you tonight, uh, you've seen before during the concept planning phase is an addition onto the autopros business, which is located down an old Ottabon uh, road. Uh, this is, uh, uh, one where, uh, the business is really sort of outgrowing its space and is looking to uh, expand to be able to uh, take care of the increased customers. And uh, this is coming from the planning commission with a recommendation to approve. So, I'll turn it over to Liz. >> Thank you, Matt. Thank you members of the council and Mrs. Mayor. Uh we have a preliminary site and building plan zoning ordinance amendment and easement vacation for AutoPros. That's located at the addresses of 1601 and 1603 Old Ottabon Road. Uh the site in question is located towards our southeastern portion of the city. Um, this exhibit is meant to show um where the site is located, which is highlighted in um or outlined in orange um and highlighted in the two different blue colors. Um the existing Autopros building um is highlighted in the lighter blue um and is 1601 and 1603 Old Ottabon Road. Um the other site in question is the site immediately south um that's owned by the city or the EDA. Um and that's highlighted in the darker blue. Um some of the surrounding uses of this parcel include a majority of uh industrial on the north and west sides uh abuing this parcel. Um residential to the southwest. Uh additional industrial to the southeast. And we also have the East Creek diversion channel and the regional trail just immediately east of the property. Um so as Matt mentioned um we're at preliminary uh step uh for this project uh which uh it's right in the middle of our three-step process. Um the first step which is concept plan. Um back in 1997 uh this site got formal approvals uh for site plan, platting and reszoning at that time. Um there was a future building shown as a part of those 1997 approvals. And because of that uh with the addition that's proposed of 3,000 square feet, uh the concept plan portion of this request uh was not warranted. So that's why we're starting at preliminary here. Um, so we'll see preliminary and a final come through on the council side. Um, so to give a little bit of background and some previous approvals of this site, AutoPros is the current business out of this um, building uh, today and they've been in operation for roughly 45 years. Um, they specialize in auto repair. They currently have nine team members at their current uh Chaza location with five service bays. Uh they are looking to expand their uh building um to add on the service bay operation of their business uh which would ultimately bring in more jobs uh for the business itself. Um March of 1997 is when the site and building plans were approved uh for what is known as Autopros today. Um and also for the site immediately south um which is known as lot four block one of the channel edition. Um and as I mentioned before there was a future building planned as a part of that lot 4 configuration uh which totaled 2700 square ft. Um the reasonzoning also took place um during those 1997 approvals which uh zone the property to a planned industrial district P5 to be exact. At the time that these approvals were completed, the city owned both the parcels um so both the parcel that AutoPro sits on um as well as the lot for block one immediately south. Uh the city or EDA did ultimately uh sell off uh the property that AutoPro sits on today. Um and uh it was the anticipation that they would sell off lot 4 as well when an end user was identified. Um AutoPros um is interested in expanding their business. So they did approach the city uh to purchase lot 4 um to uh do an expansion to their business. So, in July of this year, um you did approve a letter of intent um from Autopros to purchase slot 4 with the anticipation to add on to their building. Uh so, the existing conditions of the property. So, again, it's made up of two lots. One that's currently owned by AutoPros, which is known as lot three. Um that's roughly 0.5 acres in size. Um, and that contains a 3,700 square foot building uh with five bays and a parking lot that totals 19 parking stalls. The lot immediately south, again, that one's owned by the city or the EDA. Um, and it's a little under a half an acre in size, triangular in shape. Um, and has an overhead uh power line that bifurcates uh the property in purple or pink on this screen here. Um, the property is accessed by two access points. There's one that exists on the north property line that's shared with the pro uh property to the north. So, it is a shared access on that north property line. Um and then a an access point um immediately south of the building on Old Ottabon Road as well. Um some significant utilities that exist in addition to that uh power line that's on site. Uh there is a 36in sewer pipe that runs along the western side of the properties. Um as well as a drainage and utility easement that goes over the top of that. Uh the DNU easement basically goes to kind of that eastern edge of the 36 inch sewer pipe. So it has been identified as an easement area that does need to be expanded and we'll get into that a little bit later. Um there is also a drainage and utility easement that runs along the joint boundary of lot three and lot four. Um that will also come into question tonight. Um these are just a few photos of the existing property. Um top right or top left image is looking from the shared access on the north property line. Um and the northern half of the autopro. Uh top right is looking from old Ottabon Road from the south side of the building. Uh the bottom left image is looking from old Ottabon Road at more so the lot for configuration which contains a existing grove of trees as well as that overhead power line that I noted earlier. And then the bottom right image is the backside or the east side of the existing autopros building with their five bays. So the current request we have three different components of this request this evening. One is for a preliminary site and building plan uh which entails a one-story building addition totaling approximately 3,000 square feet as well as a parking expansion to their exist existing parking lot. Um they're also requesting a zoning ordinance amendment to the zoning district that they're currently in to PID5 uh which would uh entail an amendment to the parking setback for lot 4. And then the third and final component is an easement vacation of the 10- foot DNU easement on the joint property line of lots three and four. Uh this is the preliminary site and building plan. Um the building addition which will be essentially flush uh with the existing building will extend south um and is outlined in red on the screen. um in order to uh accommodate this building addition um they do have to acquire lot 4 um to move forward with um the building addition. So hence why uh we've had previous approvals in a letter of intent um for them to move forward with purchasing that property. Um again this is a 3000 square foot addition. Um it will add four more service bays to their existing building. So that'll bring a total of nine service bays um in operation at the site as well as a new newly designed customer lobby um that clients or customers would be able to come in on um off the east side there to service their vehicle. Um there will also be an expansion to the parking lot um to add six more stalls. So a 25 stall parking lot. Um this will exceed the parking code requirement for this type of use by three stalls. So it'll um be more than adequate to serve the building and function. Um in terms of the access points, the northern access point will remain as it is. Uh the southern access point will move south uh to line up with Arbor Drive to the west there. So, this will help aid in that parking lot expansion, add some additional parking stalls and uh a drive lane around the building. Um, and full circulation will be uh achieved from both access points around the building. Uh, parking uh setbacks and building setbacks are met um with one exception on the east side. Um there is a zero foot uh setback proposed on the east edge on what is known as lot four. Um and basically it's kind of pinched between um where the building addition is going and where the drive aisle um is being achieved around the building and we'll get into that a little bit more later on. And that is why they're asking for a zoning ordinance amendment to this component. Uh the landscape plan is shown on this screen. Um I think the the most important thing with the landscape plan um uh above meeting the city's requirements is ensuring that they are providing adequate screening uh mainly on the east side as it uh abuts the regional trail. Um they are proposing new plantings on the east edge between the parking lot and the east property line there as well as on the south side um of the property in between the parking lot and the eastern property line. uh the grove of trees that are um situated on the south side of the site uh will all need to be removed with the improvements proposed here. Um and with um the loss of uh screening space in between the driving um the drive aisle and the eastern property line in this pinch point area. uh we've noted uh the importance of trying to uh place those plantings either on the south or north sides. Um so some conditions of approval uh approvals are in place um to further u bolster their their screening methods on um both sides of the site on that eastern property line. Um this is the building elevation proposed. So essentially they'll be matching what's currently out there in terms of material and color um and height. Um so it'll be a seamless incorporation of the building addition. Getting into the zoning ordinance amendment side of things. Um, specifically it's an amendment to the current zoning district out there, PID5, as it relates to the parking setback for lot 4 or kind of the southern half of the site where the building addition is proposed. Um, there is an amendment to the um east property line setback uh adjacent to the East Creek diversion channel to be zero feet um for the area um just immediately north of that power line too. um and as proposed in their um site plan exhibit. Um to get into the specifics of that and how the city has analyze that um from a reasonleness standpoint and the reasonleness of the request. Um there are a few components that um uh make it reasonable out there and one of them being lot 4's um configuration. Uh with it being triangular in size um it does start to taper down and lose uh that buildability as it starts to go south. Um so it does limit the shape and size of the building addition and how things are laying out on that southern half. Um the sewer pipe that's on the west side that obviously can't be moved. Um uh the easement area that's needed over that pipe um is 40 ft in width. Today the drainage and utility easement is only 25 ft wide. So we do need uh 15 feet of additional easement space to capture the maintenance corridor uh needed for this size of pipe um and where it's located. Uh so effectively it's creating a 40 foot setback from that west property line. The PID5 um district uh only referenced a 30-foot setback along that line but uh with um how we know to maintain the sewer pipe 40t of easement area is needed which effectively creates that western setback on the west property line. Um so effectively that gives uh or um 10 feet is lost on that west side. So it basically pushes the building um 40 ft back. Uh the building addition does meet the uh building setbacks uh for the district. Um, however, as you start to move south um with the building addition, again, that um area to the southeast of the um building addition and where the parking lot is placed starts to squeeze or create a pinch point in between the building and that eastern property line. Um so the zoning ordinance amendment is really to address that pinch point area um between the the building and um the eastern property line for just the the parking lot set back. So again the amendment is to propose this exhibit here. Um in in terms of staff's analysis, we feel that this is uh a fair tradeoff um to the extra easement area that's needed on the west side um to uh be able to do the amendment to kind of make up for that loss of uh buildable area on the west side. >> Liz, does that that doesn't impact the uh pedestrian bicycle trail? Correct. No, it doesn't. >> There might be some site work that needs to happen on that property that the trail is located on. And we're currently or the applicant is currently coordinating uh with the necessary or the appropriate agencies um to take a look at that, but it wouldn't affect the placement of the trail. There's still >> quite a quite a bit of distance between the trail and where that site work would occur. >> Okay. Um, and then the third component of the request is for an easement vacation. Um, and it's specifically for that 10-ft wide uh drainage and utility easement that runs along the joint boundary of lots uh three and four. This is a pretty typical easement um on a joint boundary is you get five feet of easement area on either side. Uh so they are asking or requesting to vacate that easement. Um, and from staff's analysis, um, we did, uh, research to see if there were any utilities underneath, and there aren't. Uh, whether or not we needed, uh, this easement for drainage conveyance, um, and it was confirmed we do not. Um and then with the other easements that are being requested with the site plan. So with the um additional easement over the sewer pipe and then also what's needed over the power line um we feel um that adequate easement area will be still in place or created um with this proposal. So, in some um staff is uh uh accepting of the easement vacation request. Just a few things that we'll need to work on as they prepare for final site building with the city. Um they'll have to continue to coordinate with um the Army Corps of Engineers on any site work on the East Creek diversion channel property. um wetland plan review completed and approved uh prior to that final submitt and then working on the additional screening and plantings um needed uh with the landscape plan along that eastern property line adjacent to the trail and the the parking area. Um so with that uh we have two separate motions this evening for you to make. Uh, one would be to adopt resolution number 2025-56, which is approving the preliminary site and building plan and easement vacation for AutoPros at 1601 and 1603 Old Ottabon Road. and then based on the conditions that are listed within that resolution. And then a second motion uh to adopt ordinance number uh 1071 which is approving the zoning ordinance amendment to P5 and that uh a copy of that is in your attachments of your packet. Happy to answer any questions. We also have the representatives here with AutoPros if you have any questions for them. Does anybody have any questions for for Liz? Uh, you answered a couple of mine during the presentation, so thank you. My one question with the pinch point, and I'm assuming I think you've already answered the question, was it looks like it's been evaluated from a public safety standpoint, fire truck can get through there, >> can movability, >> correct? Yep. We haven't had any concerns from the fire department in terms of the turning radius. >> Okay. My secondary question was, I know there's overhead power lines. Those are our power lines, correct? >> Correct. >> Are we eventually going to bury those power lines? >> Uh, yes. Um, it's not anything that's imminent, okay, to happen, but eventually. Yes. >> Okay, >> that was my other question. >> Good job, Liz. You're always very informative in your >> Thank you. >> your uh walking us through it. I appreciate that. And >> congrats to the Auto Pros guys that you're expanding. That's great. And hopefully means business is going well and new employees to come on. So, it's exciting. >> Do you have anything you would like to say? You want to You guys want to come on up? >> Yes, ma'am. Mayor, members of the council, I'm Peter Hilar, Riyar LLC, 14 Feeasant Lane, and North Oaks. Glad to be back in the city of Chaza. It was 1980s and 90s when the last time I did a project and I didn't have gray hair. So, um I I really appreciate your consideration of this project. We've done a lot of work as you can see just by the documentation that you had to review. Um everything that we put together here, I think it all works but for one small item. Um, and I I want to call your attention to uh the resolution specifically um that it's requiring that the cross access easement on the north property be memorialized uh because it isn't presently. Um we've been making uh progress or trying to make progress with the northern property owner which is um Adina seasonal services and actually Nelson Masonry is also sort of impacted by this same access easement. But um in spite of our efforts to have them agree to sign um a a joint access easement across the properties, he's indicated to us several times that um he doesn't see a need to sign it. Everything's fine just the way it is. Well, that creates a problem for us as you might understand. That basically prevents the development um if that remains as a condition. So what we are suggesting or offering to consider before we uh pass the resolution or hopefully pass the resolution is that we can work out some language that would allow us to provide a best efforts to continue to try to get that uh cross easement issue resolved which actually should have happened back in the 90s. Um, so, uh, there could that could happen a number of ways. I think, and I'm not an attorney, but from all the years that it's it's been in place since the, um, mid1 1990s, uh, it's grandfathered in now. And so, I think that there's no real prohibition from anybody continuing to use it for any reason. But the other thing we'd be happy to do some sort of a covenant on the property or something like that that would assure that anytime in the future that that cross easement when perhaps uh Adina services needs to sell the building it will probably come up at that point uh that we need to memorialize that cross access easement but we're basically in a position that we have made several attempts to work with them to no avail. Um, personally, I'm not sure he quite understands what how a cross access easement benefits him, but we can only go so far. Um other than that uh we are working steadfastly with the core of engineers and we have submitted an alternative to the city that should the core of engineers decide that a couple of feet of additional dirt on their property is outlined on our plan is not adequate um or won't be approved. We can still put a retaining wall there and uh we'd like not to do that because we can feather the grade in very nicely into that uh uh sort of that burm. Um, but we'll continue to work on that. I also want you to know, and I think it was part of our um, narrative, that we've got some incredibly poor soils on that site, as you may well be aware, that whole area. And so, we're expecting to or hoping to start construction in the spring. Hoping to do it this fall, but uh, that, you know, that's not going to happen now. So, we hope to start construction in the spring. And in the meantime, that'll give us enough time to resolve the core of engineer issues because that takes just a long time to get approved. Yes, it does. >> Yep. So, we'll um continue to work on that. Um and the wetland uh delineator has already uh mentioned that there is no wetland on this property, but he needs to get his evaluation approved by the agency of records. So, that's where we sit today. We are ready to move forward, but I hope we can have some discussion on that point on the resolution. And I'm here to answer any other questions. and Brendon Gomen is here as well from AutoPros and I'm sure he can talk to you about how to repair your engines. >> I I would suggest I mean we're not going to be able to solve the issue tonight of the of the access. >> Um it's an I would suggest that we do something similar to what you're recommending here because uh there's perhaps a prescriptive easement that exists there because it's been used for so long. But we need to do some research to to really dig into that more. But I think it's sufficient for this U meeting to just take that approach and then we could have that as just a condition that we have to address at the final. >> Okay. >> Is that okay with you, Nate? >> I would have suggested the same thing. >> All right. >> Uh does anybody have any questions for Peter at all? I think you've laid out your narrative very well. Thank you for bringing that to our attention as far as the um cross sement and um I wish you the best of luck with Army Corps of Engineers on a timely resolution. Um hopefully it works in your favor. >> We know that it's already in their system. So um >> yeah, I know the wheels can move a little slow. Yep. So >> Okay. >> Wonderful. Yeah. >> All right. Well, we've got a few uh >> motions here to make and so >> that'd be in the resolution. The >> Yeah, the first one. >> Yep. So it would be the motion to adopt resolution 2025-56 approving the preliminary site and building auto building plan for autopros um an easement vacation of the 10 foot wide drainage and utility easement along the joint boundary of lot 4 block one channel addition with the prescriptive with the condition of the prescriptive easement to be addressed at final. >> Yeah. Okay, >> that that'd be fine. >> I nailed it. >> Well, well said. >> Well said. I wrote it down. Um I'd entertain a motion for that. >> I'll make the motion for all that. >> Okay, we have a motion from council member Hatfield. >> I will second. >> And we have a second from Council Member Venes. Any other disc any other discussion? All right. Well, with that said, all those in favor say I. I. Opposed. >> That motion carries. And then we also have a motion to adopt ordinance number 1071 approving the zoning ordinance amendment to P-5. >> Motion to approve ordinance 1071. >> All right. So we have a motion from council member Chevlin. >> Second. >> And a second from council member Gra. Any other discussion? >> All right. All those in favor say I. >> I. Opposed. >> My cords are on my thing. Uh that motion was approved as well. I think those are it. Correct. All right. All done. Thank you, gentlemen. >> Thank you. >> All right. Well, that moves us along to uh action item 8B, which is a public hearing consideration of modification of redevelopment plan district number four, establishing tiff district number 25, adopting a adopting a tiff plan and authorizing execution of tiff agreement and granting a business subsidy. take it away. >> All right, mayor and council members. Uh tonight, uh this is action that we're taking both here in the council and the EDA uh to deal with the subsidy subsidy side of uh EDCO's uh project. Uh you will see their final uh uh plans come back to uh the council at the September 29th meeting. Um, we were going to have the two at the same time, but we had already published this one, so that's why we're having it, uh, tonight. Um, but, uh, I'll turn it over to Julie and she can go through and explain some of the details. >> Council members and Matt. Um, as Matt said, this project has been before council several times for EDCO's um, expansion. So, or um, industrial manufacturing headquarters. So, hopefully you're familiar with it. I'm not really going to go through that portion. Um, back in July, the EDA approved a letter of intent that defined the general terms for EDCO's TIFF assistance. And then in early August, council called for the public hearing for tonight, which, as Matt mentioned, is why we're asking to hold the public hearing tonight, even though we're going to bring the final approvals um to the September 29th after the planning approval items go through. Um before holding the public hearing, I just want to give a summary on the TIFF plan and the TIFF agreement. Both documents are attached to to your reports. The TIFF plan is the basically the official guiding document that kind of lays out the district, why it's created, how what the funding is, and how it's going to work. Uh so we're proposing to establish tiff district 25 as mayor uh mentioned in the title for CHASA to establish a tiff district the district must be located in established development district and for the last several decades I think it was in the 80s um we have placed all of our tiff districts in redevelopment district number four but because we're creating a new district we're going to have to modify that to add in the new district Um the there's a map in the report that shows where the district is. It encompasses one property. It's kind of the southeast of Angler Boulevard and Creek Road in the and it's located in the southwest Chesca Business Park area. So the modification will be required to add this new district. uh it well be an economic development district which supports developments such as EDC codes that are prelim primarily industrial and manufacturing and then there's some ancillary office that the headquarters will use and that's also allowed. The duration of the district will be eight years which the relatively short period is um nice because the increment the tax increment will go back on the tax roles fairly quickly. uh as outlined in the initial letter of intent that was approved back in July, uh this district will be eligible for three times the property taxes due to the future expansion potential for the building. Uh the TIF plan identifies objectives for the district um and what what the project will be established. This includes um redeveloping underutilized properties which the property right now is farmland. it will be um developed into industrial. Uh another objective is that the funds for the district are to be used on eligible improvements related to the qualification of the property as an economic district. So basically the industrial manufacturing headquarters qualifies as an economic development district. One other objective in the plan is that the expansion the project will allow for the expansion of the city's tax base and facilitate jobs growth. And this is always been one of our city's goals with establishing these types of tiff districts. Uh the plan does find that there's no reasonable explan expectation that the proposed development would occur other than the use of tiff. The development also aligns with the city's goals for the business park in that area. This tip district will have community benefits and those include uh EDCO will relocate 150 jobs to Chaza with their headquarters. They will also add 25 new jobs within 25 years with an average wage of $20 an hour. This would significantly increase Chesca's tax base and increase the jobs bring and bring jobs to the community. Um there's also infrastructure investment that will be done with this project. We will be expanding the water and sewer utilities and upgrading Creek Road up to the the western border of Chaza. The TIF plan estimates that the increment created over the life of this TIF district will be $4.8 8 million and that will be captured over the entire life of the district. Um, and then just to touch on the redevelopment agreement and this is the second document that's attached to the report. This is basically a contract between the city and the developer. And as you might see if you've read through agreement, the it's noted that TCWG LLC is who the agreement is with. they are in essence going to be the developer for EDCO and EDCO is identified as the end user and this is kind of how um some these types of projects this is a typical occurrence it's way for them to set up their financing structure uh the agreement is in line with the letter of intent that was approved by the EDA in July the proposed amount of tiff financing that will go to the developer is 1.64 64 million and that will be pay as you go tax increment. So basically the developer will complete the project and then will be paid back annually based on the amount of increment over the life of the district. The remaining funds of that 4.8 million that's expected to be generated in the district will be used for public infrastructure on Creek Road and then administrative costs. Uh this does qualify as a business subsidy. So there are job and wage goals and that is to bring the 25 new jobs within two years at the $20 per hour. So tonight we are asking that you hold the public hearing to establish TIFF district 25 and granting the business subsidy and then in September 29th we will ask council and EDA after this meeting and after the meeting on the 29th to adopt the resolutions establishing the tiff district modifying district number four adopting the tiff plan and authorizing the execution of the tiff agreements and the business subsidy. uh the EDA will be asked to do the the similar action. Um I'm happy to ask answer any questions you have. I do want to mention that John Lewis, the president and CEO of EDCO is also here tonight and can help answer questions as needed. All right. Um well, first does anybody have any uh questions for uh Julia? >> No. >> No. You uh you did a great job. I think it's really great to explain kind of the monetary values and details of where things are going. I think that helps because I know TIFF can be very ambiguous sort of entity. Um and uh I think it's really great to kind of expand and clarify kind of what what the evaluation is and what it's going towards. So, thank you. Um does anybody have any questions for for for Mr. Lewis here? Um uh I appreciate I know it's you know planning and going through the process and establishing this and I know it's a lot of work. Um I I just want to um also just just again just uh recognize thank you for your efforts um and your um desire to be in our community. We really appreciate it. uh you know this is kind of part of that you know tool in our toolkit that we can use towards redevelopment and you know it's a shared goal I think I can maybe speak for the rest of the council that you know bringing jobs to our community to to have in our our households um you know right now we we talked about this I think a meeting or two ago that you know Chaza kind of sits right now at like one and a half jobs per household and a goal is to have you know two jobs per household and so you know your investment in our community helps lend to that being a a shared goal and desire for our community. You know, we want to see well-paying jobs here and I appreciate you making that investment. So, thank you for being here. Um, and the infrastructure improvements are obviously a benefit to not just EDCO, but our residents as well that that drive those roads and and live nearby and our other future uh businesses that invest as well. So, we have to hold a public hearing and I'm going to open that public hearing at 7:43. Um, does anybody want to come up and speak towards towards this action item? >> I think somebody staying in the back may want >> I did this once. >> You picked the action pack meeting to come forward, didn't you? Yes. Um, you can go home and look up at the local library what what uh tax increment financing is and it will definitely put you to sleep >> if you're if you're having insomnia. >> Lot of badges for that. >> Yeah. >> Uh, but with that, no one clamoring to get to the podium here. I'm going to close this public hearing at 7:44 p.m. Uh, and it looks like do we have an action item to vote on in this or was just holding the public hearing? Correct. the public hearing because it was published. We had to hold it tonight. Yeah. And then the action will be next meeting. >> That's what Okay, great. Well, it always feels kind of >> when we don't vote and I get to hammer the gavl down, but thank you for being here and uh we got that public hearing checked off the list. >> Thank you. >> Thank you. All right. Well, that moves us down the agenda to 8C, which is adopt resolution number 2025-57, approving the concept plan for the municipal service building, Ortel Architects on behalf of the city of Chaza, PC number 2025-12. >> Uh, mayor, council, this is sort of an exciting one. It's part of our building program and the first uh chance that we'll have through the planning process to look at our new municipal service building. And actually, it it fits well with the Edco site before because Edco's uh located on the same really bad stretch of Creek Road uh that the municipal service building will be. So, we'll be sharing in the expense of uh of uh upgrading that road uh to be able to to handle all the new jobs out there. So, um, so this is, uh, you know, we've been working now on, uh, designing the municipal service building, uh, since about March. Uh, that's when we, uh, brought Ortell in. Uh, we've done lots of tours of different facilities and had lots of lots and lots of meetings uh, to sort of, uh, get towards some of the the key aspects. But I think the concept plan does a good job of really laying out, you know, what the footprints of the building's going to be and and what it'll look like. So, with that being said, uh the planning commission did approve the concept plan, uh or recommended approval of it, and I'll turn it over to Liz who can go through the presentation. >> Thank you, Matt. Thank you, council members and Mrs. Mayor. Uh we have a concept plan in front of us for the municipal services building uh which is being proposed by Ortel architects in the city of Chaza. Uh the site in question is outlined in kind of an orange yellow on this aerial exhibit. Um it's located uh just west of Highway 212 and immediately south of Creek Road. Uh some of the surrounding uses include uh rural residential immediately west of the property. Um we have about five properties on Wetszel Lane there. Um an additional property on Creek Road. Um and the city of Chaza's border um is right there as well. Um which uh blends into Delgrren Township immediately west of that. Edco uh which was just talked about is uh directly northwest of this subject site and highlighted or outlined in kind of the lighter blue. Uh and then we have additional kind of office industrial immediately north of the uh site off of Chaza Creek Boulevard and then one loan residence um immediately northeast of the property. Uh the south side of the site is flanked by um the ravine system and West Chesca Creek. >> I do too. >> Uh so we're at the first step in our three-step review process. Um if this moves forward this evening, you'll see this two other times following. Um just to give a little bit of background, a lot of this you've already kind of gone over in previous um viewings of this project and previous uh approvals. Um, so I'm just going to highlight a few on the subsequent slides. Um, but uh, back in 2022 is when the original site and building plan uh, was approved for this site. Uh, and at that time it was known as Chesca Club West Industrial. Uh, so this was a private uh, developer and investor um, proposing this project. Um, at that time uh, they did complete some site work on the property uh, but they never constructed the building. um as they didn't have an end user identified. Um in spring of 2024, uh the the city did purchase the property um uh also known as 451 Creek Road um or the whole Chaza Club West Industrial Property uh with the purpose to construct the new MSB building. Um, in March of 2025 of this year, um, the city council did select our architect or tell architects to be the design team to shepherd this project forward. Um, we did hold a neighborhood meeting in July of this year to showcase uh, the concept of the MSB project. Um, three attendees did show up to that neighborhood meeting. Um and then we also did um show um uh posters of this project at River City Days uh as well to get additional public input. Uh so some of the comments received out of two of those uh events uh pertain to the outside yard location uh Fuel Island location uh the conditions of Creek Road and the planned improvements for that and then other development plans for the area surrounding MSB. Uh the property uh is comprised of four total lots uh and roughly 22 total acres. Uh the main lot which is known as lot one block one of Chaza uh Club West Industrial um also known as 451 Creek Road is kind of the main um portion of this property that will uh contain the new MSB building. Um and this is roughly a little over 12 and a half acres in size. Outlot B is uh the next largest parcel uh in this area um which is a little over six and a half acres in size. Uh this contains primarily the ravine system and wooded steep slope. Two uh holding ponds um as a part of kind of those initial site work uh items completed on the property. Um, and this will hold the fuel island uh for the MSB site. Outlot C, which is the parcel in between outlot B and lot 1, block one, um, is, uh, a little under an acre in size and was basically platted, uh, to be that extension of Chaza Creek Boulevard to the south from that roundabout on Creek Road. Um so as I mentioned some site work has occurred and you can kind of see that on this exhibit here. Um and ponds holding ponds uh for storm water were uh also uh installed at that time. So there is a total of four storm water ponds that exist today that will um also be a part of the plans that you see moving forward. Uh the property did also get zoned um in 2022 when the original plans came forward. So, the zoning is already in place out here as planned industrial district 10. Uh, these are just a few um panorama uh views of the site, both looking from Creek Road. Uh the top image is looking from the southwest on Creek Road or kind of where Outlot B is. Um and then the bottom image is also from Creek Road kind of on that uh western side of Creek Road looking southeast. Uh the request this evening is for concept plan um which would be for a new building totaling 148,000 square feet and roughly 30 38 feet in height. It will also include a fuel island um and a new parking lot totaling roughly 111 stalls. Uh the building in the site would house all of the operations of the current MSB building. Um so it will hold all of public works operations including streets, parks, storm water mechanics, building maintenance, uh sewer and water departments and our electric department. Currently the uh city has 89 employees at our existing facility um with the projection to add on 29 more employees in the next 20 or so years. Uh the primary operations of this building on the new site will include vehicle storage, equipment, maintenance, department workshops for each of the um specialized departments and office administration. Uh there will not be any outdoor storage with this plan. Uh the existing site that is on Victoria Drive will primarily hold uh the existing cold storage there today including the salt shed. Uh this property is guided as business park in our comprehensive plan and again zone P10. So the use that's proposed is consistent with both of those. Uh this is the concept plan or site plan layout of the new building. Um it's primarily a rectangular building, 148,000 square feet, primarily one-story, but there is a portion of the building that will be twotory for both the workshop space and for the office administration portion. Uh the main parking lot will be kind of on that southeast side of the building um which will house uh a majority of the staff parking as well as public parking and provide um direct access to the main entrance which is on the south side of the building and uh circled in red on this exhibit here. Uh the fuel island is highlighted in pink on this exhibit and will be kind of towards the southeast side of outlot B. uh from a parking standpoint um with the existing uh employee count and then the future projections um it will require 118 stalls. Um and as mentioned before they're proposing 111 stalls. Um and we have noted um high level that there will be some some stalls um delineated within outlot B. they're just not shown on this site plan today. So, one of the things uh moving into preliminary is we'll have to refine kind of the overall parking um uh proposal for the site to ensure that it meets um both the existing and the future projections for the site and also encompass a few uh stalls for visitors that may um utilize this facility. Um this is a an exhibit showing kind of the traffic circulation of the site. Um the main access points um into the site will come from Creek Road on two different points. The western access point will be um only an operational or staff only uh access point uh to bring people into the facility. Um this will be a secured access. So it will be um outlined with uh security fencing for a majority of that back portion of the site and building. Um the other access point which will be both the public and um private shared access will be an extension of the southern leg of the roundabout at Creek Road and Chesca Creek Boulevard. It'll essentially be an extension of Chesca Creek B Boulevard boulevard to the south and end in a culde-sac there. Um, two access points will come off of that western side. Uh, one will be uh a staff only uh access point which will provide in andout movement um into the vehicle storage area of the building. And then the southern access point will be that shared access point for the public and for employees as well. Uh which will uh veer off into the main parking lot area as well as a separate drive aisle to a secured entrance into the back portion of the site and building. On the east side of this southern leg will be an access point to outlot B or the fuel island area which will provide fuel service for all city vehicles. Uh there's only one area um that will be uh continue to be refined or evaluated into preliminary which is a part of the um main parking lot areas ensuring that there's full circulation through that parking lot um with a design proposed there. So something that we'll work on into um preliminary the landscape plan is shown on this screen. Um I think one of the uh main discussion points I think from the beginning has been the importance to ensure uh adequate screening uh to the site uh mainly from the residential that is uh just southwest of the property. Um being that this site went through planning approvals in 2022, there was already kind of an expectation in terms of a screening need um between the site and that adjacent residential. Um so uh the design team has really taken that plan and mimicked it uh so to speak with the proposed uh landscape plan here. Um and we'll continue to refine that as we work into subsequent steps. One real quick thing is she's pointing out the landscaping on that southwest side. The other thing that's been designed into the building is uh so like in the mechanic space which is on the south side of the building uh and in uh also in the shop spaces there by that and and there's a car wash station. Those will all like right now we do not have any uh air conditioning in the like mechanic space and so they have to keep those door doors open. Well, when the doors are open it can be noisy. Uh and so we've designed this so that they can keep those doors closed uh so that the neighbors don't have to hear the noise of uh any of the stuff happening in the mechanics space or any of the other stuff in that south side of the building. So, are they just going to roast in there or that? >> No, there's air there could be there's going to be No, if there's going to be air conditioning in there. >> Okay. >> Yeah, >> that makes sense. >> Yeah. Not not in the main uh vehicle bay because people are in and out of that, but that I mean that space they're in all day. So, >> yes, >> that makes sense. >> Yeah. >> Yeah. Um just a few renderings that the design team has also put together to just give a visual of what those site views are from the adjacent residential um to understand kind of how the building massing and uh landscaping will kind of help with the screening. So this rendering is from the closest residential neighbor uh to the southwest there showing kind of that mature tree growth um as well as the building overlaid within that. Uh so that shows kind of a real-time view of what's going to be seen and then an aerial view or a bird's eye view kind of looking um northeast again from those residential areas to give you uh an understanding of kind of how the building uh looks and is laid out on that um rear portion of the building in site. It's actually a very nice looking building for a >> vehicle garage or however you want to call it. >> Yeah. No, it's it's a very nice and well-designed building. Um these images or exhibits show kind of the programmable uh layout of the building in terms of those specialized areas. Um the vehicle storage um again which is fully enclosed will store all of the city's vehicles within that function. That'll take up a majority of the the building space and square footage. Um and then the office administration as well as the main entrance and lobby will be on that southwest side. So this will hold kind of all of the uh department heads uh offices, the cubes, uh the workspace, conference space, etc. And then those designated workshop areas um will be immediately to the west of that and colorized uh per their specialized department. Um so water and sewer um streets department, parks department, uh building maintenance and the electric department kind of all in a line there will have their own designated work area and locker space area within those um spaces. I was just going to comment when you talk about building looks and everything too. I think the other thing that's important because I actually just pulled it up. >> It'll be very visible from Highway 212 because you take that overpass and you look straight down there. So like you think about who's who goes back in that space like the number of cars that will see that building >> from 212 will be any more than anything that drive by it because I was just kind of curious. I pulled up the street view and it's you got right down that row or you it'll be very visible. So, you know, a good-look building is great because it's it will be seen by a lot of people. >> Yep. Correct. >> And I think I know the answer, but fire trucks are going to go over to the safety building. So, they're not in this building, right? Correct. >> Well, they their maintenance will be here. Yep. >> So, so the maintenance bays, just like they do now, the maintenance bays have to be built to uh bring in the ladder truck. >> Can that big truck fit in this? >> Yep. >> Yeah. Actually, right right now when they pull the ladder truck in, I mean, it's literally touching the front uh wall. I mean, it is close. Um, this won't be that snug. >> Definitely more space. >> Yeah. >> Um, the bottom rendering here is of that southeast side of the building are kind of where that main entrance is from the main parking lot there. So, that'll be that two-story function. um and also have some nice employee uh refuge area on the second story with an outdoor terrace. Um and I think you know the intention of orienting uh kind of that main office component towards the southeast one of them uh was to take advantage of the wooded views uh to the south there. So this will be a really nice place for the employees to um use. Um, another bird's eye view looking southwest. So, kind of from the industrial business industrial park uh to the north there. Um, and I think as um, uh, council member GR mentioned um, you know, this will be a nice building. It will have a lot of presence even with kind of the main entrance. Even uh though it's kind of set back from the main viewpoint into the site, I think this building will still have a lot of 360 degree architecture included all throughout the building. You'll have um clear story windows um in into that vehicle storage area. So we'll still get a lot of good natural light, but also provide kind of that front um aesthetic on Creek Road. Um the material application is still kind of being refined which is pretty typical in the concept plan stage but um uh the intention there is to really um try to mimic some of the color palette that we've seen in um some other civic buildings uh like the public safety facility uh or city hall. Um so the the main building components um kind of called out right now would be a mix of brick um some metal cladding and then pre-cast um concrete panels um would take up a majority given that this is a large industrial building. Um they're still uh working around with colors and uh certain material applications um as you can see in kind of the upper left and the bottom right images and those will um get refined as we move into preliminary. Um just a few things for us to work on for preliminary. um ensuring that there's good traffic flow circulation within the parking lot design. Um further refinement on the landscape and screening plan uh details with the solar arrays. I didn't really get into that too much, but uh we we do have a grant um being applied for to acquire solar arrays, which um I think some updates on that. Those will primarily be uh roof mounted um components on the building. Um but we'll get more details as we continue down that path. Um and then ensuring that the parking meets the existing and the future needs uh for the building um including visitors and and then working on some truck turning exhibits for the site and how those will maneuver through the site for both um city vehicles and emergency vehicles. Uh so with that, we're asking to make a motion to adopt resolution number 2025-57 approving the concept plan for the new MSB building. And then based on the conditions that are listed within that, happy to answer any questions. Otherwise, we have Andrew Cooper here with Ortell Architects if you have any questions for him. One thing I will mention real quick is uh throughout this process, so we have R.J. who is also our construction manager up at the public safety building is working with us on this project. And so throughout the process, we pick sort of points in time to do cost estimation to make sure that we're still staying on track for for where we need to from a budget perspective. So, we've gone through two now. I think we have one more left. Uh and so so far so good. Uh so the the first two cost estimations have been uh pretty close to where we need them to to be. Uh so we have one more after we sort of get closer to uh being uh you know with the final and obviously the bid's going to be what the bid is. But it's we want to make sure that as we're designing this, we're staying on top of that throughout the process. >> Does anybody have any questions for for Liz? >> No. a good job with you always put so much detail into it. >> Thank you. >> Uh I was looking and I I you guys touched on the solar panels. It was like it's only a bummer that we're not in our own >> all the more reason to put solar panels up. >> Electrical. I know. >> We use our own electricity one way or another. >> Yes. So eventually we will get there then. But >> at least in the meantime, >> we only got 15 more years left. >> 15. Yep. >> Got it. >> Yes. you and I will be close to retirement. >> Well, yes. Um, no. Uh, echo the the shared thoughts of, uh, Council Member Chevlin. Just thank you for the presentation. This is really exciting and I just kind of think it's must be really interesting for for you as staff to go through your own process like the architectural plans and then the landscaping plans and kind of be, you know, on that side. And I I like to also touch on that in the sense that we are not um exempt from that process as a city. You know, we go through our own planning process and we put the the scrutiny the same sort of stipulations and codes and and requirements that any other building would do. And so I think uh it's important to kind of acknowledge that it must be really interesting but also just take pride in the sense that you know we hold ourselves accountable to the same standards that we put on any developer that comes through >> um and applies for something. >> And one of the big lipnness tests we had was when we had the neighborhood meeting and having it was pretty rewarding to have the neighbors show up and they really liked what they saw. Yeah. and felt that the things that they were probably uh most concerned about had already been addressed. Uh so, um yeah, so I I mean I I thought that was a really good meeting with the neighbors to see that they're sort of excited and think that that's a good neighbor to have. >> Yeah. And I can attest to that being a neighbor of the current U municipal service building that it is a really good neighbor to have. um there's you know activity but it but it's not you know disruptive and um everything is always kind of well cared for. It will be sad to see that activity kind of change as that I know it's not going away. It will change. And one thing I will mention is in the budgeting process, we're including dollars to be able to sort of reconfigure how we have our yard over there um to to create a little bit more organization to it. Uh so for instance like right now like the electric department has supplies that are sitting down at the gas turbine and some are sitting up at West Creek Station. I mean they are all over the place, right? >> And so we're we're going to design sort of, you know, a drive-thru yard that they're able to be able to, you know, they might start at this place, but they're going to drive up, pick up their supplies at one place and be able to drive off. uh have uh more bunkers for uh you know the materials like rock and dirt and things like that that can be associated with different departments so that that we can keep that a little bit more organized. So it's also going to make that area look better too. >> It's kind of interesting when you talk about the number of parking stalls that were required in my head. I was like thinking about how many stalls are in the current site and it has got to be nowhere near >> no >> 111 stalls I know that there's the water now I go up there and like half the people are parked in the on the grass in the side of the road. >> Yeah. I mean they they're making it making it work um in that regard. >> Well, and there's a lot of people that like all of our seasonal employees all park in the back. >> Yeah. And I was just going to say again, it's not a disruptive thing to that street. You know, you don't you can't tell, you know, as a as a resident driving along Victoria Drive that, you know, there's that many folks that are parking, you know, at the municipal service building. So, um, I think about just the process of this and where, you know, when we first came out with the need for buildings and we talked about the municipal service building and where we had started with the, you know, okay, we're going to, you know, just add on to the current site and move that transmission line and how expensive it was and just being able to kind of readjust our plan and go through this process and re-evaluate things to make sure that things are the best. And I think about the time that that we are at in this city and how we're at this stage where we can address the needs that we definitely are overdue for, but we can also plan for the future. You know, when you think about those 29 future jobs and that making sure that we have parking accounted for for that, I mean, that's that's where it really matters is that we're at that point where we can we can see that and we can make sure we plan for that and set it up for for good future use as well. >> Well, and we know how many vehicles we'll have in the future, too. So, you know, we we've planned to make sure that we can park all those in the building. >> Yeah. So, those were the those are the things I wanted to touch on. So, um >> our been great. So, >> yes, great. >> They've done a great job. >> Is there anything you want to speak about or come on up? >> Thank you, Mayor Council. Um I'll give you a quick uh kind of update where we're actually we're uh in the process of meeting with staff. We're moved on from a schematic design into design development. We're looking at a lot of minute details. We're actually going to meet with Liz on uh Wednesday to discuss some of the site planning things. We're also meeting with the building official and kind of fine-tuning the things we need to fine-tune so it is a real workable building. Uh principally the uh when we last met and went over kind of the initial concept before this formal concept. Uh the site plan really hasn't changed in general character. Um, a couple things that have developed is we are looking at parking, but also uh maybe creating more green space around the building because it's parking is right up tight and so that's very kind of a not comfortable thing. So, we're trying to design around that and also working with city engineering on what ponding actually looks like uh on outlot B because that's also going to be taking uh creek roads water. So there's a lot of dialogue happening there with how much sight is actually going to be water holding and how much landscaping is actually going to be able to go over there and kind of mitigating that where it's going. So that's where we're at. We'll probably we actually get two more cost estimates. Okay. We get one uh update at the end of our design development phase which is in about a month and then we'll get another one right at the end of construction documents before authorization to bid. So we're tracking well. It's it's been a fun process. Uh staff is very involved and it's been uh really good. We got a big event coming up to demonstrate what the building is like to all staff at uh municipal services. So, it'll be a good time. >> Thank you. Thank you for the update. I'm sure that's a lot of shared excitement over there with the with the crews um for what is the possibility. And just even looking at the architectural plans right now, even though I know it's concept level and they're kind of high level, just to know kind of the layout of the current building and how much of like a maze it is and how this thing is here and this thing's over here and and to know that it will be so much easier to utilize. Um it's it's really fun. Thanks. >> Thanks. >> All right. Okay. So, uh, if anybody else has anything more to say, otherwise I would entertain some motions here. The motion of adopting resolution number 2025-57, approving the concept plan for the municipal service building, MSB PC number 2025-12. >> So moved. >> All right, we have a motion from council member Gra. >> Second, >> and a second from council member um, Benes. Uh, any other discussion? All right. Well, all those in favor say I. >> I. Opposed. >> Motion carries. All right. Perfect. Well, that uh moves us off of our action items on the agenda and and it moves us forward to bills. Does anybody have any questions on um on a bill? I've got just a couple. And one of them is not so much a question on current bill as much as just a general question. But um that's on I can't get there on my thing, but it's on number well one's an observation or okay number page number 13. Let's start there. It's the 100 mark. It's the pedestrian signs. This was kind of exciting to see on the bill roster because this has been, you know, something that has been asked about by residents and so I figured I'd just ask what uh where are these pedestrian crossings going and what's the timeline do you generally know? >> So, I'm not sure if you guys remember one we have one last overlay project to do yet this uh fall. Uh we wanted to wait until 41 uh opened up to do it. We're going to be overlaying Huntermark from uh basically back at the beginning of the Clover Ridge neighborhood uh about halfway down that stretch. And so that's going to occur in the next couple weeks or or so as soon as that uh opens up. It's not going to take too long, about a week uh to do it. Uh but it'll be right after that that it occurs. and every major crossing. So, we have one at uh at Community Park. We have one at Friendship Park. >> Those are the two >> I think those are the two. Oh, >> there one over by the uh Bavar Road at the Monasuri. So, those those three will be the the ones that get the >> What about down Hunter Mark going uh like towards um the Cortina Woods playground kind of over by this high school and Target? So, there's one. Yeah, I forgot about that one. There's one crosswalk there. Uh, it's a Midbach crossing at Purple Brick Road. >> Perfect. >> Yep. >> Yeah. So, I know that that's been a kind of a wide request from some of our community members even just over the course of just this summer. Uh, and so it's really happy report that that that's going to be happening here. >> And then next summer when we overlay Bavaria, we'll do the same thing on the the Midbuck crossings as we go up Bavaria. >> Yeah. which is um really necessary as well too, a really hight traffic road both for vehicles and pedestrians. So um so that wanted to touch on that. And then also the next page on page 14 uh I just wanted to note um that is the postage for Wagner Press for the newsletter is that for like the whole thing is that for that whole newsletter that went out to all residents. >> It's just for the post or it's just for the printing of that. >> Okay. Okay. But not the not the not the mailing actual mailing. Okay. Okay. That makes sense. Cuz I was like, "Wow, that is wow. I can't even believe we did it for that cost." No. Okay. So, that makes a lot more sense. >> It It costs us per year to do that about $75,000. >> It's not bad, though. >> For every other month. And I'll tell you, I've been getting a lot of really positive comments from people. So, >> yeah. No, I'm not attesting the cost. I just know that from just personal experience that the postage is is very expensive when it comes to mailing. Um, and so I was like really blown blown away thinking, "Wow, that's for what the postage is. That's crazy." >> So, >> if you look at that same thing, the disconnect notices and reminder notices for what page am I on? 14. >> Page six. >> I think it's for utility services. Oh, okay. >> Those seemed super high like utility billing. I can see because there's every household gets one, but the disconnect because we saw the delinquent list last week and it wasn't that many. >> Yeah, we get a lot more uh we get a lot more disconnect notices that go out and I would say that probably 90% of them get resolved before they actually get disconnected. >> Okay. So there's a lot that go out, but there's not necessarily >> that like six on that list. >> No, most of them get resolved. And it's mainly because our utility billing clerks, like we talked about last meeting, really spend a lot of time sitting down with people to come up with payment plans and things like that. >> Uh the well, we can maybe wait till other business on that. So all right. Anybody else have any questions on bills? All right. Well, with that, I'd entertain a motion. >> Motion to pay bills. >> All right, we have a motion from Council Member Chevlin. >> Second. >> And a second from Council Member Hatfield. Uh, any discussion? Otherwise, roll call, please. >> Council member Hatfield, >> yes. >> Council member Bennish, >> yes. >> Council member Shavelin, >> yes. >> Council McGrath, >> I. >> Mayor Hubard, >> I. All right, bills are paid. Okay, so then that moves us along to other business. And let's go ahead and start with Council Member Gra. Okay. Uh, we got some serious topics and some light-hearted topics. So, let's start with less serious. I had asked about the ordinance for solicitation. I know it was only a week ago. I expect Did we find if it was already included? >> It's already included. >> Okay. So, explain what that means. If so, if someone has Well, I'll just let you explain it. >> Yeah. So what it means is what we encourage people to do is first of all if they have a sign up at their door and somebody has a solister comes up they're in violation of our ordinance. Now most of the time what we found is that the people who actually come to the door with that are not the ones that actually have the license. They're ones people that don't. And so what we encourage people to do is just call the police. Um, you know, it's very easy to find these people because they just go from door to door to door. Um, and um, you know, and and people shouldn't be afraid to ask, can I see your solisters permit? >> Uh, because if they can't produce it, it means that they have not been registered. >> Okay, perfect. Thank you. >> Yeah. >> Um, moving to the more serious things. So, uh, September 10th is World Suicide Prevention Day. Um, I knew it snuck up on me. Something I take to heart. I lost my brother when I was a fifth grader to suicide. Uh, so if you need help, ask for help. Uh, 988 is the national number. Uh, so just wanted to almost missed it was before the meeting and after the meeting. So, uh, World Suicide Prevention Day. So, a lot of mental health conversation in the news. Um, you know, so get help if you need help, reach out. Uh, and then I think it goes true for if you know someone who needs help. Sometimes it's hard to ask someone, do they need help? And truthfully, sometimes the person really needs you to ask that question, right? They they don't know how to bring it up. They don't know how that conversation. So sometimes asking for a friend, hey, are you okay? Just to check in is is good advice. Um connected to that, I'll share a conversation that I had with my kids actually. So lot of stuff in the news, right? And I don't watch, we don't we're too busy to have the news on or really TV on much. Um, but my kids catch on to things. So, you know, they had some questions about stuff that was happening in the last several weeks and months in the country and I really summed it up to them and I think it's good for us because I think all of us as individuals sometimes question like okay man, these are big issues. How do I what do I do? Like what can I help? How can I be a be a change agent or help? And I think it's as simple as what I told my kids. Be good, do good, and be friendly, right? Like Just simple stuff, right? See someone sitting on a bench at a park by themselves at school, go talk to them, be a friend, be kind, simple acts of kindness. I just think we've forgotten how to be kind to our fellow person uh truthfully. And so I just shared that it was interesting because sometimes my kids are 10 and 12 and sometimes they have profound questions that even shock me, right? Like you know, deep thoughts and I look at our future sitting out there even just be kind, right? like it's great, you know, Boy Scouts is awesome. Um, you right. So, I just I just want to share that because I think sometimes we find ourselves like these big weighty subjects and don't know how to approach them. And I just think sometimes it comes down to just being kind and and doing good and being good. >> Yeah. >> Okay. Now, on a lighter side, other than uh connection to the Minnesota Vikings, which was not a good topic last night, but if you were watching it, did everyone catch the chatless curling center previewed? Okay, good. I was like, I do tune. Well, I was mostly tuned out of the game at that point. >> Yeah, they put it too late in the game. >> Yeah, too late in the game. U but I'm like looking up. I'm like, "Oh, they're talking curling in the Olympics." And I'm like, "That's the curling center." So, super cool. I know every I think NBC really likes us cuz I feel like NBC Sunday Night Football tends to highlight the Chesca Curling Center every time it's here. >> Actually, what's really good is it's actually the state tourism department. So what those TV stations do is they call them and they say, "Well, what places should we go to in the Twin Cities and it is amazing how many times that they send them to the curling center and you might be watching whatever sport and then all of a sudden there's the curling center." It's like, "Wow." >> So yeah, >> that was pretty cool. >> That was super cool. I was just like, "Oh, look at that." And my second wife, she kind of cut the end of it and she's like, "Why would that be out?" They're like, "Oh, they're just talking about >> cuz we're awesome. the Olympics that were awesome. So, um, so I thought that was super cool. Um, it was a highlight in a very not so highlight evening of sports games. So, >> uh, and then lastly, I will just share just, uh, continuing to shout out to Chesa Hawk Sports. Um, you know, the season's going on. I know there's it's homecoming this week. Uh, they play Mano East who's also 3 and0. Chesco's 3 and 0. Um, and I'll also tell you young adults, make good choices for homecoming. Uh, and adults, right? Recognize there's going to be more traffic in the parade and all that type of stuff. But, uh, it looks like I have not gotten to a football game myself yet, but they are 3 and 0 and they've actually won pretty easily. So, um, it'd be really nice to win homecoming because there is a really big matchup coming with Chan. Chan's really good this year as well. They're also currently 3 and0. I think they're second in state, rank state. >> Yeah, they won 65 to nothing against Burnsville. >> Yeah. >> So, um hopefully it won't be the score for us, but so just a just a a shout out to the school and and and all the fun and excitement of homecoming week. Uh and you know, I know that those high school juniors and seniors are watching the council meeting right now and they're going to listen to about making good choices. I'll say make good choices. So, and that is all I have. Mayor. >> Awesome. That's a great report. Okay. Well, let's move down the line over here to Council Member Shin. >> Um, I want to just give a shout out to Kevin Wright and officer, and I'm never going to say his name, right? Who's the committee? >> Yes. >> Martin Gonz. >> Yes. He they were out at my block this week for the block party. Um, and they came with some really great information on traffic, on different things that were going on in the city. Um, had a lot of fun with the kids. And if you haven't had the block party wagon or the city wagon come lately, it's really cool now because they have TV screens on them that while they're talking, show movies to the kids and there's video game consoles on it. So really a good way for the kids to um you know also be involved while their parents are listening. Shout out to my neighborhood for zero calls this year. That was wonderful um to hear. And they also bring ice cream. So if anybody is interested in bringing them to your neighborhood, it's a it's actually a really fun time and very informational. Um, second thing is I know Cub Scouts are selling wreaths. I know um, schools, the public schools are doing the pizza fundraiser and I know it is annual Catholic schools week. So they are looking for donations for marathon. So all those kids are probably really cute and coming to your door and I would hope that that you would be which is not solicitation if I am laughing because not solicitation. I'm laughing because I was the top earner at that Catholic school one year for the marathon. I don't know if I'm on a plaque somewhere, but >> I always like to think >> just assume you are. Just clean. >> It was It really refined my elevator pitch and really helped in the future for all the door knocking needs. And so, >> you know, you're ahead of my six-year-old who literally knocks at the door and says, "I go to St. Hubert. Do you want to help my school?" That's her prevention. So, but she looks really cute in her uniform. >> It's kind of cute. I didn't know they even still did that as a fundraiser. >> Um, if you see those kids coming, any of those kids to your doors, try to, you know, support their sports or their schools or whatever that they're coming to you with. And if even if you can't, just, you know, let them know that you are uh happy for what they're doing and taking their education serious and their sports and whatever. Um, and then last but not least, it was just 911 last week. So, um, for all those that remember those days, it was a obviously a kind of big reminder of a big change in our country, but also a really good reminder that a lot of people today living did not experience that. So, just to make sure that we don't forget all the lives that um, not only were lost, but all of the lives that continue to protect our freedom in this country um, so that that doesn't happen again. >> Well said. Well said. Um, all right. Great report. Thank you. All right. Let's move down. Let's move down the line. Council member Bennish. >> Well, as my former paramedic partner used to say, heavy sigh, Josh, heavy sigh. And I want to echo a lot of what council member Gra said about do good, be good, be a friend. Um, I tell my kids all the time, do the right thing, be a good person. Um, but I just want to go on record and say that violence is not the answer for political discord. Violence is never the answer in my mind, especially when we can talk things out and we can work on a solution. I don't condone those sorts of actions or any violent action, no matter what side of the aisle you claim to be on. I personally do not see eye to eye with a lot of these people on either side, but I'm appalled at the actions of a few in this country, whether it be political in nature, religious in nature. It's horrifying what's gone on. And I have my ideas of why it's going that way, but everybody could just stand to be nicer and be better be better to each other. So, >> that's all I've got. >> All right. Well, very important as well. All right, Council Member Hatfield. >> Yeah, I think a lot of good stuff. I won't don't need to repeat it, but agree. Um, I will say uh something light-hearted. Latino um Latin food f I can't think of the name right now. >> Festival. >> Yeah, food abuse festival. Sorry. >> It was a really nice um event that um is always good, always good food, always um just a lot of happiness and people coming together and I always really love that event. Um not just cuz I love tacos, but um it's just always a really um good event to just see so much of the community show up and um just celebrate um culture and I think that's amazing. So, just wanted to um thank everyone that puts that on. Um and then a few events coming up. Uh I think we're really fortunate to have our own police department. Um but there is also the Carver County Sheriff that supports our community um and surrounding communities and they are having an open house on October 4th. So, I just wanted to put that on everyone's calendars. I think they've done them before, but >> they have, you know, it's really I would say if you have a moment, they you can tour the jail and tour the um >> kind of like the the the evidence um yeah, department and it's it's really fascinating um some of the tools and resources. So >> yeah, so that's October 4th. Um it's a Saturday, 10 to 2. So yeah, highly recommend um going to that. Um and then Coffee with a Cop is this Wednesday, 9:30 at the Target in Chaska. Um so that's Starbucks there. So that's always a good event. Um and then, you know, this is a a timely event. I'm always appreciative that our district puts these on, but um Wednesday at 6:30, they'll have a district safety presentation at Chanhassen High School. Um and so the um the district safety uh team I guess so the SRO's um their director of safety um assistant superintendent superintendent all um help with that presentation and just talk um about you know it's a community conversation um and they listen and it's just it's always good they did one last time I think it was more centered on social media if I remember correctly but Um, I just I think it's so timely and good that our district does this and I really appreciate how mindful our our district is about school safety. Um, and so I think it's it's open to everyone. Even if you don't have kids and you just want to understand how our district is keeping our kids safe, I think you can go and um it's still good conversation. So um and then also coming up Thursday 11:30 to 12:30 is the free food distribution. Um that's at on Stoutton at the former Gedney factory um 11:30 to 12:30. Um and that's always um good event. I think they're always looking for volunteers too. So if you're free in the middle of the day and need want to volunteer, get involved. Um that's always a really good event to get because there's a lot of smiling faces. You can hand food out. Still nice this time of year. Um >> do it gets cold. >> Been there and done that. Um, so yeah, that's those some things coming up. And then of course, Chesa Cares is on Saturday. I was going to ask, is it rain or shine? >> Rain or shine. >> Rain or shine. Okay. >> There's what? Don't say rain. >> I'm just saying it looks like some rain could be in the forecast, but you have a rain jacket. You have a rain jacket. You have an umbrella. >> You won't melt. >> We expect to see you there. So that's on Saturday. Um, and will be a lot of fun. So, >> oh, I forgot to mention the fireworks were good, too. >> Um, >> well, yes, for the at the >> there's not fireworks at J, but it reminded me looking at fire about that's how ADHD works, folks. Um, so yeah, I think that's everything that I was going to talk about. >> That's a great report. All right, well, let move along to Elise reporting. Nate, >> I don't have anything. Kristoff. >> Yeah. >> Gull. Okay. Well, I'm glad I got logged back into my computer quickly. No. Um just have a few things. Um one, I will echo the um feelings set up here in regards to some of the kind of recent events uh in our country. And I think going back towards the public statement released back when um we had the assassination of um, Representative Hortman and her husband. Um, I just think it's important for us to have shared humanity, to recognize the the human in all of us and that we can agree or disagree on points, but I think people's lives have value. And I think it's important for us to remember that when we interact with people and to be kind um, and thoughtful in the nature of engaging with one another. So, I won't go too far into that, but I agree with what was said. Um, on a lighter note, if you haven't already looked at your mail, and I will admit that I probably haven't grabbed my mail this week, so I grabbed this off the desk in the office, but we have a newsletter, people, and it's beautiful. Um, so this was mailed out to all the residents in Chaza. It's a bimonthly newsletter that, uh, talks about, um, some city topics. It also, you know, highlights some initiatives. uh talks about like our strategic vision on this one. It talks about some upcoming events and just some need to know uh pertinent information. So, I just want to um shout out that, you know, it's really hard right now with the loss of our local newspaper to kind of get that source of information. And I know we have a nonprofit newspaper that's online and we have other forms and means like social media and other realms, but a lot of folks were missing that printed piece of information. And I'm really grateful to our staff for putting this together. I know this is a big undertaking. Um, and so kudos to I know Christa that's sitting on the other side of this wall. I know she was instrumental in putting this together. So, great job and great job to um all of our staff that contributed um to look and feel of that. It's been really wellreceived as we touched on earlier and I'm excited for the future issues. So, >> it looks so nice. Can I just say that? I have kind of high expectations if you don't know like I can be kind of picky, >> but I was like so impressed when I got it on my mailbox. So, I just want to like Yeah. Thank you. >> Yeah. The graphics are great. The visual, you know, it looks like you said like a newspaper. It's got, you know, really nice Taska branding. So, >> yeah. And it's not like half, >> you know, >> well, it's not it's not a novel. It doesn't >> it's not like halfhazard. It's not just like, oh, here's a >> like a one sheet or something to >> be. It's got some meat to it. And I appreciate that. >> Yeah. So, and I just hope it's I mean it's something that's uh easy to kind of have as a reference point, you know, for when you, you know, want to um save the data on something or go back and look at something. So, I I really really love it and I'm just so glad that we we have that in our toolkit. >> You can't see, but she's probably blessed you behind. >> I hope so, Christa. I hope so. You did such a good job. So, I just want you to know that and put that on the record. Um, uh, LA I can't say it either. Lat food and music festival. It's like a epidemic over here. Was fabulous. So many people out. Such a wonderful evening. The fireworks were fabulous. The food was great. Um, the atmosphere uh was wonderful. And I think the highlight for me this year, I mean, the fireworks are always a highlight. Um, and I I got to have a friend come um that used to live in the area come and enjoy it with me. and she was like just blown away by the fireworks. She's like, "This is just amazing." But it was the students from LA Academia that sang uh a couple of songs and I I'm nearly positive that they probably just learned those songs in Spanish from the beginning of the school year, which I mean started just like two weeks ago. So my hats off to them that they were to have the courage to stand up there um on that little stage and sing a song that they had just learned two songs and do it in another language um that may not be their first language was incredible. It was just so rewarding to watch. So that was a really great I think that's the first year that they've done that unless I missed it but it was just so great. I hope they bring it back again. So a lot of proud parents and grandparents in that crowd. I know. Um we talked about last meeting we have the bonding. So we are lucky enough to have been um picked and selected to be on the um bonding tour for the uh Minnesota Senate and that's happening this Wednesday and they're going to be stopping here about 6:30 or so to talk about City Square West. So we're looking forward to that happening. Um and uh hopefully they love what we have to show them. Uh and then uh we have um our next meeting on September 29th. So we do have a fifth Monday this month and so we will have one more council meeting for September. And then I also want to share and I got to bring this up on my phone. So give me a second. One of our So I don't always know when our firefighters retire. Sometimes I learn about it being just on the um the uh relief board. Uh but oftentimes I don't know about until maybe after the fact. Um but sometimes when I'm queued in and I uh see it ahead of time, I do know one of our firefighters that just is going to retire and I wanted to give her a shout out because she is the first female firefighter that is retiring in Chaska Fire Department and that is really important and special. Um so it's Stephanie Flyus. my Philly. I I knew I was going to butcher the last name because I don't use it very often, but I went to her little retirement party that she had hosted uh this weekend and there was lots of memorabilia of her time spent on the fire department. And it was so incredible to see the um retired firefighters um and the current ones and even ones from other stations come out in their family. And you know, you just see the love and support uh for Stephanie as she kind of embarks on retirement. But one of the things that she had at her table, I said I wanted to read off because I just thought this was just so incredible um to see this and to see the impact that even the firefight the firefighters have impact on our community. You know, they run towards danger while most people run away. but also just to see the impact that our community has on them is really nice to witness and this story kind of showcases that. So this is written by her and it says, "My first fire call as a fire my first call as a firefighter on my very first night with a pager was a baby birth. A little boy came into the world that night and I sprang into action, supporting the mother from her upstairs window all the way into the ambulance and throughout the 30-minute ride to the hospital. The fire chief cradled the newborn in his arms while I held the mother steady and present. On my way back to the station, I realized that this was the sign I had been searching for. I doubted myself whether I would be whe whether I would truly step outside of my comfort zone. But that moment, that call was exactly what I needed. It was the universe's way of saying, "You're meant to be here." Some firefighters go 20 years without assisting a birth. And some never get a stork pen. I was fortunate enough to be gifted one my very first call. I thought that is incredible. And she told me that she had actually assisted in three births over her time. and just to see that um you know care and uh support uh that she has for our community and our community has back for her. So I wish her the best in her retirement. So and on that note um that's everything I have unless anybody has anything else. >> Can we do one more recognition too? Um, I don't want to forget a pretty incredible achievement by Lieutenant Chris George from our police department. Yes. Um, going through graduating from the 295th session of the FBI um, National Academy. Um, my understanding is that's pretty prestigious and pretty. Yes. Very selective. So, that's incredible. And to have um, his leadership in our police department is is just amazing. I've always appreciated that about our police department is all of the individuals are very motivated. you know, they all sort of have their own things which you would see probably anywhere. But I just I really appreciate they're all so engaged um and want to learn more and do more and they're, you know, so many of them are getting more education and things and that's exactly what you want to have um in a police department really is people that really care about their community and are committed to their jobs and want to learn more and do more. And so um congratulations uh to Lieutenant George on that. And >> yes, thank you. I am I feel kind of like a jerk that I completely forgot about that. But you're right. I mean, and that is so incredible. And you're right. They have so much commitment. And it was great. I was able to see him cuz he helped um transport me around. He was my, you know, person at the memorial um day event to when we were going with the honor guard. So, uh, we had a a nice time talking about that opportunity and to see that, you know, his commitment towards his profession and our community to want to, like you said, um, you know, continue his education on, but also what the sacrifice that he was giving up. He was giving up a summer with away from his family, you know, because he was over there at Quanico and, you know, that obviously the distance and the length of time. So, just incredible to see that. So, I was really um happy to see he was back and that sounded like it was a great time. So, thank you for for mentioning that. So, >> all right, last call. Anybody else? All right. Otherwise, I um we do have an economic development authority meeting after this, but I would entertain a motion to adjurnn. >> Motion to adjurnn. >> Second. >> All right. We have a motion from council member Gran, a second from council member Chevlin. Any discussion? I don't think. All right. All those in favor say I. I opposed. We are adjourned. Thank you for being here, sir. Hopefully there was something that was interesting for you. >> Okay. >> He's like, "No, quick. Get me out of here." >> I know. 8:45. >> We got one more meeting. >> Yes. >> Thank you. >> All right. Um, okay. Uh, Christa, just tell me. Actually, I got to get ready here. Can we can we take like a little brief recess for um >> pregnant persons to go to the >> Yeah. to for a someone to use the restroom facility. >> Okay. >> Stand up. semester of sign language glasses. >> Yeah. >> Okay. Maybe not. >> Maybe I'm rusty at that. >> I know my name. >> Yes. Um I used to be friends with one of our classmates that was deaf at the high school. Uh, okay. Is everyone feeling good? Get this rolling again. Christa, you ready? >> Okay. Okay. Uh, I'd like to call this meeting to order um for the Chesa Economic Development Authority uh on Monday, September 15th. Calling it to order at 8:50. Don't know if that matters. Um, roll call, please. >> Commissioner Hatfield, >> here. >> Commissioner Bes, >> here. >> Commissioner Shaplin, >> here. Commissioner Grath >> here. >> President Hubard >> here. Um, all right. Next is to adopt the agenda. Does anybody have any additions or corrections on the agenda? Otherwise, I'd entertain a motion for adoption. >> Motion to adopt the agenda. >> All right. Uh, we have a a motion from Commissioner Benes. >> Second, >> and a second from Commissioner Hatfield. Any discussion? All those in favor say I. >> I. Opposed. >> Adopted agenda. Uh, let's move on to approval of previous meeting minutes. These meeting minutes were from August 4th of 2025. Does anybody have any additions or corrections on the meeting minutes? >> Motion to approve the meeting minutes. >> All right. So, we have a motion from Commissioner Hatfield. >> Second, >> and a second from Commissioner Gra. Any discussion? All those in favor say I. I. Opposed. Meeting minutes approved. And then that moves us along to our discussion items. We just have one and it's 5A which is a public hearing. Consider modification of the redevelopment plan for redevelopment district number four establishing tax increment financing tiff district number 25 adopting a tiff plan and authorizing the execution of a tiff agreement and granting a business subsidy. Uh, madame president and commissioners, uh, the item in front of you tonight is a basically the exact same action you took uh, during the council meeting. Uh, the council basically authorizes the EDA uh, which they're technically separate bodies uh, to be able to establish the the TIFF district and then enter into the agreement. Uh, so uh, not only do we have to hold a public hearing in the council meeting, but we also have to hold a public me hearing in the EDA, too. But it's for EdCo and it's basically the exact same thing. >> Okay, that uh that makes sense. And any questions? I mean, if this is all going to run together, I'm sure as one meeting on YouTube. If you have any questions, you can rewind back to um the uh great explanation from Julie um in regards to the tiff district and the um the details. Um, but sounds like we're going to also do a public hearing as part of this one as well. So, if there are no questions, I we'll open the public hearing up at 8:53 p.m. There's no one in the audience, but does anybody like to speak to this? Okay. So, I'm going to close that public hearing at 8:54 p.m. And that is all with this one. Correct. no action item because that will be next time around. >> Okay. >> Well, that moves us along on the agenda to other business. Does anybody have any other business in relation to the Economic Development Authority? >> No. All right. Well, then Pat, I would entertain a motion to adjurnn. >> Motion to adjurnn. >> All right. Motion from Commissioner Chevlin. >> Second. >> And a second from Commissioner Bennish. All those in favor say I. >> I opposed. >> We are adjourned. Thank you. Record.