all right 6 30 on uh april 12th so we will call the meeting to order and start with the pledge of allegiance please i pledge allegiance all right with that do we have any additions to the agenda excuse me hearing none i'll look for a motion to approve the agenda as presented i'll make that motion we have a motion we have motion in a second all in favor say aye motion carries 4-0 that will take us to public comments if there's anyone who would like to discuss anything that is not on the agenda please come forward thanks john and seeing none we will close public comments move to the consent agenda is there anything on the consent agenda that needs to be pulled for further discussion hearing none i'll look for a motion to approve the consent agenda as presented i'll move that we have a motion we have a motion and a second from hell all in favor say aye all right hi hi listening sign motion carries 4-0 and with that we'll welcome ryan to the park park mission as a newly appointed member so i'm sure they're looking forward to filling that seat with that we'll move to 6 a1 summer hours all right uh marion council in front of you today is a consideration to approve summer hours for 2021 so historically the city of mayor has at times approved summer hours current hours are for city hall 8 to 4 30 monday through friday public works 7 to 3 30 monday through friday and this would um put the hours at 7 00 a.m for city hall monday through thursday 7 to 4 30 friday at 7 to 11 public works would be 6 a.m to 3 30 monday through thursday and 6 a.m to 10 on friday so uh with that my recommendation is to approve summer hours for city staff starting memorial day holiday which is may 31st 2021 and going until labor day holiday on september 6 2021. uh so with that i would be happy to answer any questions any questions for maggie is there any benefit to doing this um the benefit would be um it is an employee benefit so it would be it is something that is essentially an employee benefit also for public works they they tend to have a lot more projects in the summer and starting earlier less hours in the heat they can i guess spend more time on these projects during the day on plan accordingly through the week but essentially it's it's an employee benefit well the public works gets off if they get off at the same time though except for one day yeah it's a it's the same for both so so city hall and um public works would be they'd add an hour monday through thursday and then be just have a shorter day on friday so um yeah so there would be an extra day i mean an extra hour some some residents do tend to come in earlier on throughout the summer but we also for fridays we do promote that um you know as always that appointments can be set up with staff as well some additional background for um council members it's probably our fifth or sixth year doing it it's um i don't think we've had one complaint about it it has been successful and it does give advantage uh to the residents to come in an hour if maybe stopping before they go to work where they can get some things approved maybe some building permits and as they're putting in fences and doing other things so it has been beneficial and i don't think i recall hearing one complaint and they're good about posting things and on fridays when they're closed they're still available maggie's got her phone they're still available by phone um yeah that works is shifted as need be if needed on a friday so just as a little more background well i get the employee benefit but i still don't think by cl having you working four hours on friday i would rather seen like a rotating shift that somebody gets a whole day off you know versus nobody's here at 10 or 11 then yeah i mean i and i know that's been brought up in the past it is it is tough because when you only have two employees within each department if somebody is gone then that that other person sometimes would then end up having to pick up extra hours for example if it was an unexpected i it's just it would it would take some some working through i guess um but it's just difficult with limited staff to do something like that that that's my just my opinion but typically fridays too in the summertime are very slow especially here at city hall and even in public works i mean it's uh well big bedroom communities a lot of people leave town and everything on friday so it's kind of so will the seasonal work to still work till 3 30 on friday or will they be done at they would be done at the same time public works is done yeah and they're they have less hours too so yeah they make 30's 30 hours or something yep up to 30. all right any other questions hearing down i'll look for a motion to approve resolution 4-12-21-16 implementing summer hours make that motion we have a motion do we have a second i'll second it motion a second any further discussion no i think it's worked in the past and i don't think we've had any complaints that i've heard and i do know that they are flexible if something does come up yeah i agree with that nikki i agree and i think we're flexible enough if it does become an issue and there's concerns we'll you know we'll we'll reassess it halfway through if need be but um all right any other discussion all in favor say aye aye aye all the same sign hi motion carries 3-0 uh naby and melender sorry i just um yeah nay as being melander um just for some of that i want to pick it up for anyone who's watching online or sometimes it's hard for them to hear who was for and against with that maggie we'll move to 682 groves academy all right mayor and council in front of you today is a request from girls of groves academy in st louis park they're looking to refinance part of their 2014 issuance for a project that they performed back then the city of mayor was the conduit for that project so they're looking to refinance approximately 3 million for that project and to issue new financing for new building improvements in the amount of 3.6 million so as you know back in just a little history for new council members back in 2014 the city acted as a conduit for for their project then so we do have a policy that allows us to provide guidance and procedures on scenarios such as these requests um we are working with the same bond council as groves academy for so the request did come through their bond council so how this works is state and federal law does allow local government units to enter into arrangements and in this case it would be with groves academy and the city of mayor the issuance of the money or the note would not impact the city's credit rating the city does have 10 million that it's allowed each year to for the purposes of its own government purposes or other 501 c 3 organizations so with that i did talk with the financial advisor we do have a few a few projects this year as you know the fire station which and then the uh the street project so that it's a ends up totaling about 5 million so we do have 5 million left over that we in our long-term plan have not identified any projects that we would use that money for so with this they would be asking only for 3.6 million for the new uh new part of the project the refinancing does not count against the 10 million and so even if we did issue the 3.6 million we would still have 1.4 still available if for some reason we needed to bond i don't see any any more projects that we would bond for this year and this is an annual amount so conduit fee so the city requires the applicant to assume all expenses related to this process per our policy we base the fee off of a one-half of one percent of the proposed issuant amount so with a minimum fee of 5 000 and a maximum of 25 000 again that's supposed to cover staff time and other consultants that get involved in this process in the city in the past when we issued when we acted as a conduit in 2014 we did receive the full 25 000 in admin fees for that issuance and so bond council and groves academy is asking that we just do the fee on the 3 million which would be 18 000 and so next steps this wouldn't be the next steps would be to accept their request so to approve the request to act as the conduit in the refinancing portion and the new financing portion um in the amount of 6.6 million um and then to approve so moving forward with that we can let them know that we are okay acting as the conduit so they can move forward with their process that would include a public hearing with the city council and then the next the second step would be to approve following the city's policy charging the the half percent of one percent of the new issuance amount i'm recommending to go with their recommendation which is to only issue on the new part of it the new conduit amount or the new financing part because we did receive 25 000 for that other part um in 2014 and it's not going to count against our 10 million though the refinancing so my recommendation would be to approve the request and also to approve the fee and the amount of 18 000 not including the um three million in refinancing costs for the first motion the first motion then will be maggie looking for they're just looking for something from us that will partner with them and we're willing to work with them yep that we're willing to move forward yep okay so with that i'll look for a motion to approve staff to continue uh working with gross academy and partnering as the city mayor partners with the groves academy as their conduit financing i'll move that i'll make that motion we have a motion from a lander mcnealy you want a second sure a second all right thank you any further discussion hearing none all in favor say aye aye aye aye paul same sign motion carries 4-0 uh now let's we'll look for if someone would like to make a motion on their request for find it now is this a is this a hard request maybe that will be set on this number now or is it kind of yeah we we think we agree with their uh uh with their request yeah things may change as we work and things could change but i think they're trying to get a hard idea of um of what their total cost would be for this whole package so i think they're asking for the council to to approve a specific fee i look for a motion then to approve the request from girls academy to waive the portion for the refinancing refinancing amount but to collect the half percent of one percent of the new issuance amount of 3.6 million for an amount of 18 thousand dollars i'll make that motion we have a motion do we have a second a second we have a motion a second any further discussion so that would i'm sorry that would be 18 000 even if it if it was only three million or to three point six that would be you mentioned one percent okay yeah so if you so we're for we're doing the 18 000 off the new financing portion of 3.6 okay otherwise if we did the total amount of 6.6 that include that would bring it up to 50 that maximum of 25 000 but they're asking since they already paid the 25 000 on that portion in 2014 that we waived that and just do the the new financing so the new financing go ahead if emergency came up we still had 1.6 we could still 1.4 yep 1.4 and bonding but i i i've talked to the financial advisor i've looked at our long-term planet i don't see anything um again there could be some emergency but i think there's other resources that we could use um for emergency scenarios okay for emergency we'll have our reserves right any further discussion nikki did you have something you want to add no i just wanted to confirm the refinance doesn't count towards our that 10 million it was just the new issuance correct okay that was all any further discussion all in favor say aye aye aye aye we'll say the sign motion carries 4-0 all right megan that'll take us to 6b our special guest from the sheriff's department all right we are going to pull up a powerpoint and um we do have sheriff jason i'm going to say your last name around camerood um here for verbal reporting update for the carver county sheriff's department members of the council i appreciate the opportunity to come in and talk a little bit um welcome i think uh if if uh you recall a couple of months ago i had uh been here and kind of gave a history of contracting and whatnot do you want to convert that to there you go then and i'm kind of viewing this as a part two but because i think we have some new council members uh here and we may very well have people uh watching via the online version that i'll kind of rehash some of that perfect and so um you know we've been in the police contracting business in carver county since uh 1966. and and we've had audits and built mechanisms to ensure equitable costing structures and um and and equitable uh revenue recapturing through that and and some of that stems from the audits and work that happened through two litigation incidents we had with the city of chaska wherein they sued us in the mid 70s and in the mid 80s and the the argument was the county was providing full police service for these cities and not charging the cities for the full cost of providing that police service but instead was taxing the entire county to police those cities which wouldn't have been a problem but for the cha fact that chaska has its own police department so chaska residents were then through their county tax dollars subsidizing local policing and and we resolved both of those lawsuits with an agreement that we would recoup actual costs and so when you're talking to people about your police contract uh and and the rate it's important to understand we're only trying to capture our actual costs there is no profit in there and uh and we definitely are trying to not uh provide that service for less than our actual costs because we there's no appetite at the county level to be relitigate this again right so but that work during those audits and stuff we had to define um base level services and that is police services that the sheriff is statutorily obligated to provide to all residents of the county and then contract level services was also part of that discussion and those are things that municipalities and local governments who adopt ordinances or need to have an enforcement arm that they would then have to pay for and so you would typically do that through a contract through your own police department or through a joint powers agreement with another city to build up a police department um and uh and then there's a kind of this and i wrote on here the overlapping and and what overlapping is is there's kind of these calls for service that you don't really know whether they are base level services or contract level services until you get there and do a little bit of investigation and an example of that call would be a a property damage call the sheriff is responsible for apprehending felons so if that property damage is sufficient to trip into the felony category then it would be a base service and the sheriff's office would investigate that if it was lower than that threshold though it's a misdemeanor and it becomes a local responsibility to resolve but how do you know what it is until you get there to find out is it worth more than a thousand bucks or not because that's the threshold on property damage just whatever so um so what we do though is we have been applying the same analysis uh through all of when we make operational decisions and purchasing decisions and whatnot the question becomes would this cost exist if we didn't have the police contract it's the but four argument but for the police contract would this exist and so there are some things that they're they're going to exist no matter what so for example uh i wrote the records management system as the sheriff with statutory responsibilities to keep the peace apprehend felons lakes and waterways all of that stuff i'm going to have a records management system anyway and whether i have city police reports in that same system it doesn't matter the system has the capacity so there's no added cost it is a significant savings though because if you had your own police department you'd have to have your own records management system and do that but it doesn't cost the base taxpayer any more or less money so there's no we don't charge for that uh the cell phone this is kind of a gray area for us where with or without police contracts we're going to have a pooled data plan just like many of you probably do at home right and if your house is like mine my wife and we have five on the plan my mother and father-in-law they don't hardly use any data my wife uses the phone a little bit i use it quite a bit for work and my daughter burns up whatever's left on the plan well i have the same thing going in the employee group right and i have some employees who use a lot of data and others who don't and are they contract employees were they doing contract level work were they doing felony work base work you just don't know and so we're going to have a pooled plan we just provide it now you could reasonably argue that well you wouldn't have to have such a big pool if you didn't have contract employees that that's a fair argument uh but by the same token i might have a town like mayor here where the deputy don't hardly spend any time on the phone so they're not dipping into the pool anyway right so uh so anyway so we don't charge for that but then you get into the patrol squad i just use that as a glaring example if we didn't have a contract with this city we wouldn't own a squad car to police it we i wouldn't need it so that does then become a city cost and if we go to the next slide please um so we have that analysis would the cost exist and then we keep our employee groups separate so we have our county levy funded employees which is all of them on the left column and then the police contract funded employees and we don't mix and match so if you're a contract funded deputy you will work in a contract city and that is only that's the only place you will work on your regular scheduled days now you could if you're a contract deputy pick up an overtime shift somewhere else gets paid through a different deal but the mayor cop is paid for with mayor dollars and only police as mayor outside of your agreement with your neighbor right all of that so so we keep all that really separate and and that's done on purpose because it gets some people tend to wonder well how do we know we're getting our value when you start mixing and matching well your cop is only in your town and in your partner's uh city town so you're you're getting it so when we go into the the contract costing structure and here again i'm trying to arm you guys with some information so that you can talk with your constituents about this and also we're going into the budget season and so you're going to ask why does the contract cost x well here's how we get there we look at the average cost of the fte and that includes wages shift differential para health insurance all of those things that are in their collective bargaining agreement and then we do use an average ot when we're talking about collective employees and we have very few of those but we do have them and by collective employee what i mean is if you go back to the previous slide you would note you don't have to but you'll see that there was that there's 37 cops who are funded through contract well 37 cops generates a lot of reports and i needed records support staff because i wouldn't there's a tipping point right where the the base staff is no longer sufficient to process all of that and when we hit that tipping point we had to hire a record specialist to manage those reports and so you each city funds a piece of that employee to to do that work so uh so it's a record staff and one sergeant because your employee is not a sergeant they need supervision and so you share that cost with all of the other cities uh other equipment and tools um the pursuant to the contract the county provides the initial issue for uniforms and equipment you'll note though that as the employee wears out the pants needs a new flashlight boots whatever it happens to be then that is coming through on the uniform allowance piece of the uh fte cost calculation so we've set up with the new stuff you pay for the stuff that gets used and same thing happens with a car when we provide the car and then you are offsetting our costs through mileage reimbursement and we use the the fbi model or the irs model sorry and uh and then we have uh we go over to the overhead piece when you're looking at your contract you'll see that what's included in your vehicle cost is the the mileage rate but also then we take the squad equipment that's in there the car is the cheap part uh it's you know a car is 25 000 and the equipment that's in it is 30 something by the time when you buy them all new and upfit them and but each piece of equipment has a certain life expectancy and so we amateurize that out bundle that into the car and then that's how you how we arrive at the cost for the car we also have some supervision some record support that's where you see that collective fte in your overhead cost and we bundle in there any other item that would not exist but for the contract would fall under overhead what we don't charge though uh that cities benefit from is elective training that deputies go to the city pays if you read your police contract you pay for the minimum stuff that is required for the deputy to retain his or her license that's in the the fte cost if the deputy wants to go to some supplemental training that is good for the organization good for the city maybe uh or good for the employee's career that's elective training we provide that to the employee and and we cover that this it's actually it's kind of shared actually we provide the books in tuition and this the city provides some of the wages depending upon how that's structured so um but we don't charge for any portion of pooled services we don't charge for the financial or the management support that's in there you know commander william who's here with me tonight oversees all of the contracts and the contract policing and and there's no charge in built into that mechanism for that and then vehicle up fitting which is another big one we used to do it in-house and now we ship it out and and there's a there's a cost there but but my point is there are a lot of charges that could be rolled in there but it gets to be too weird about is it actually their cost and so we try to you know keep it bright lined we know that employee wouldn't work here but for the contract so you're going to pay for that so it seems like a fair balance well that's what we're that's what we're striking to do is to capture the bulk of the actual costs and this is our that model there is our agreement with the city of chaska that we had to agree to a methodology for how we would calculate costs um and so when you see things come and go where you on the contracts when the numbers come in there's no profit there for us and it's those are those are costs we add them up we divide by the number of contract deputies we have and that's how we get there for you so i also wanted to talk a little bit about how we determine your staffing numbers because i think a lot of people want to know why do we need two cops or three or one and you know how to how did we get there it's not some arbitrary number that we get to so what what we do is we try to use a model that is based on actual workload and um i think it's a little bit better than some other mechanisms there's a lot of ways people do it they'll say oh we should have one cop per 1000 people well that's an okay model maybe what if you have a high population and they all leave every day and your population is zero during the day time and you know whatever it is at night bedroom communities are that uh what if the demographics are it's really heavy retail and so theft and shoplifting that kind of stuff drives those numbers up but you're in a low population area think of like where the medford mall is in the township if they did a one per 1000 i don't know that they'd even generate a cop but you know the sheriff's office is there a lot because of the theft from the mall anyway so i'm not sure that's a good deal so what we do is is uh we do a calculation and we'll get to it a little bit later but the part i want to talk about is how we divvy the time up what we try to do is make sure that we have a third of the employee's time allocated to calls for service our records management system tells us what time a call was dispatched what time the officer finished the call and so we know how much time was spent on a call for service we know how long it takes to write a report and on an average we also know how many calls for service typically generate a report and so based on all of that we can figure out how much time you would need on call for service so that's one third of the officer's time the next part is the third is if it is on admin every employee has administrative tasks that they have to do right no no matter where you work even if you're self-employed you know you got to fill out some paperwork you you got to attend sexual harassment training fill out your timesheet in the deputy's case they got to fill them car with gas they got to wash the car they got to prep their equipment and inspect their car and we call that kind of just admin kind of things that every employee does and we know that that takes about a third of their time and then the next part we get into this on is unobligated proactive time and we try to make that to be about a third as well for purposes of the calculation we use a third and unobligated because what that does is it ensures that the officer has enough free time to get after some city issues you know if you want additional patrols or uh you got the community festival coming up and you want the deputy to be able to go there and chop it up with people and community outreach pieces that's uh that's a good use of the time and it's important to to do that stuff so we have to build that into our staffing recommendation it also ensures that one of the things that's not great about this model is when you have a day that isn't average you can end up short staffed and so by having that little gap of unobligated time we can account for those days so so that's why we do it that way um you know some cities get to choose a hump you can increase your unobligated time so that that frees up time to do some of those other things and or you could decrease it if you said you know what that's not important to us we just want them to take their calls and do uh whatever uh the admin stuff we're good with that so um and i'll just run you through a quick uh if you go to the next slide there's just a quick breakdown to kind of show how it goes this is uh this isn't your city but in this city we know we had uh 2 900 hours of calls for service um and we multiplied that by three because it's one-third right so each time slots they need 8 900 hours of police service we know that an employee books out at 2080 in your city because it's they work uh 2080 hours a year 40 hour work week we have a lot of deputies who work uh 84-hour pay period so that would be 21.84 a year but but that's not the number that matters that's the number we schedule but because the employees get sick go on vacation they're off patrol to go to training things like that when we book them out for 2184 we get 1800 hours of time where they're actually in the car doing calls for service admin and unobligated time so you just take the time you had the 8 900 divide by 1836 and you end up with 4.86 employees is what it takes not five deputies right because um so it's it's a pretty simple thing but and it's i'm kind of in the weeds here but i'm trying to demonstrate that this isn't an arbitrary thing and so when we connect with you on the police contract and say based on the call load you need 0.65 a little bit higher than that but that number certainly fluctuated from last year like 0.8 last year okay um but drops their questions more like 0.65 yeah so so we're we know from the math we're somewhere going to be between 0.8 and 0.65 right is where you need to be based on this this kind of analysis now if you didn't have a neighboring community who wanted to buy that other to buy up the rest of that time well i can't provide eight tenths of an employee so you'd have to buy up to the one but it works out great having neighboring communities who want to buy up that other time and and uh and the city could also make a different decision that says like in the case of victoria where they said we want to have uh 24-hour coverage and so they bought way more well not way more but one employee more than the workload called for and that was just a policy decision they made so moving on from that i just i want to kind of plant the seed here with you i won't go through all this because she has a copy of this presentation so you can read it yourselves but um one of the things that i've noticed over the last quite a while in carver county like 30 years we haven't had a great coordinated conversation with our cities about what public safety could and should look like in each individual city but also throughout the county and you know i think cities who have their own police departments um and you know fire departments and you have a fire department when we start getting into full-time fire chiefs and full-time police chiefs and police departments well they probably meet with your city manager every tuesday at nine for the staff meeting and and you kind of go away on strategic planning sessions and things of that nature to kind of say hey what is this city going to look like as we grow what will our public safety needs look like as we grow because it's going to look different if you have uh young families coming in with young kids versus if you are building uh elderly housing uh those right you can this is gonna look a lot different so um just an observation that you know we just haven't really been having a good coordinated effort on that and and so i've i've mentioned to the city managers and city administrators that that i think it's time for them to have a little conversation with their city councils and see if that's a discussion they want to have uh if if the city has no appetite for that conversation you know that that's okay too i i think it's a good thing to do though and to you know kind of look and and project so um and and part of that is one of the problems we have in this model is because we're contracted and some people it's like when you hire a company to come and paint the stripes on the parking lot you know you you you negotiate how much paint and square footage and the cost of the sweeper and then you just make sure it's clean when they show up and they do it and that's it i don't view this contract this way you know your constituents are my constituents and and i think they're looking for us to have a coordinated effort in how we're going to deliver government services and uh and so that's part of why i'm suggesting that these are the kinds of conversations we ought to be having um but you were elected to represent the city and so if that's not the direction you want to go i'm okay i've got to take some responsibility on the lack of strategic discussion and it's not because it's not important to me i have been focused on some other things absolutely not an excuse but that is the reason it's not like i've been loafing for the last two years and uh um but i think those cooperative discussions are worth having so thank you i certainly agree with that that you know it seems a lot of our discussion starts coming a little too late as the contract is getting there getting in front of us you know we should have had some of this strategic discussions sooner so i think we could improve certainly improve on that and get something on the on a work session sooner and time to reach out uh your view to when needed and uh that's good i could certainly improve on that and kind of get a good idea where we want to go and how like i said how are things looking and getting some of the experts in there and some of the recommendations and meeting more with the town deputy and some of what you know what are you you're here day to day what do you see what do you what's you know what are your thoughts on some of that so i think that's that's exactly right i think we can improve on a lot of that so and uh i think we do get to some of the right conversations i just think we're under the gun on it we're not we're not getting it soon enough in the process right yep and i and and i think we can uh uh correct that a little bit being i'm trying to i i went to a city the other week and and there was a council member on there uh who who says you know i've been doing this ten years and i think this is the first time the sheriff has been here i know that's not entirely true but i know that that what he's telling me is we're not there enough that we're not having enough interaction if you had i bet you i bet your fire chief is in here once a month anyway right and probably more now because the fire station but for sure and so you know our role at you know as as your mike as your police chief um you know we can we can do that so i just and that's just but that is still a two-way street oh yeah you know i mean the council they got to take some responsibility to reach out to and connect and make those phone calls or get get someone in here when needed too so i mean hopefully people acknowledge that aspect of it too yeah no i appreciate that uh you know um i just and i just want to talk quickly about some of the things that we did do over the last couple of years i mean in addition to the 45 000 calls for service each year and the half a million calls into our dispatch center and police reports and i forget the number of inmate meals served it's some crazy it's it's a very high number it's you know in the well into the thousands of meals served every year but we did a bunch of other things too we you know i i talked about in 2018 we were really working on trying to figure out how to get after mental health and mental health calls for service and and so in 2019 when i took office i started working with rod franks the director of the health and human services in carver county and and we put crisis uh workers in our dispatch center in the the psap and and they are uh basically i was thinking about your 9-1-1 hotline sort of thing and so we have them right in the comm center and that is helpful when you have a crisis the dispatchers are getting real-time information from the crisis call takers and vice versa and they're starting the de-escalation process we've we put in a we created a crisis co-responder position which this is a crisis therapist who goes on mental health calls with law enforcement law enforcement goes to the call make sure it's safe crisis therapist comes in and then provides that immediate mental health service what that does is prior to the correspondent only about 25 give or take of mental health calls reached the statutory threshold for transport to the hospital for mental health evaluation so it was cops who are not mental health experts talking to the person making an assessment and 75 of the time again give or take they didn't have the authority to do anything other than you don't appear to be an immediate threat to yourself or others good luck call these folks on monday right that putting that corresponder in there every person on a mental health call is getting professional services that that day and they get those services that they would have gotten had they gone to the hospital and it might just be a quick little counseling it might be a quick little medication assessment it might be you know just calming the waters and agreeing to come back in a day or two and follow up and and so we've been doing that and i the the patrol staff is telling me that it is uh one of the best services uh supplemental services they've seen because they realize they are not prepared to deal with all of that so um i assume that will be a big focus also going on in the next couple years also it is i'm i'm not shy about it i'm going i'm asking the board for another one i you know because you i showed earlier that on a 2184 schedule you get 18 32 hours right so on this crisis therapist there i get i'm gonna guess roughly 35 hours a week 32 hours a week of actual work time from her because she trains and gets sick and goes on vacations and all that well there's 168 hours in a week that means 80 percent of the time i don't have somebody available to do that co-response and so i'm going to ask the board for another one we'll see what they say good you know it's it's important i think and and it's important for health and human services too because the sooner they can get them in getting the intervention the the easier it is on the back end right it's just about catching them further upstream right so anyway uh you might you might have heard there was a minor little pandemic this last year and uh this team uh hustled to make sure that things worked out well for us uh we got through it no layoffs no major exposures you know we only have 15 full-time dispatchers if i had to because of exposure quarantine half of them be in trouble to stay awake or to stay alive seven days a week 24 hours a day and so we got really fortunate there no major exposures in our jail which that is you know that can be a big time uh health issue in in the facility budget buster because when they're in our facility we're responsible for all their medical care so um we got we made good decisions so we kind of built our own luck but i will say we did get lucky uh no no loss of productivity we sent a lot of people home to work from home and we actually found they like it i heard you talking earlier about the employee benefits and and i for some of my employees who have been every bit as effective in home office and they seem to enjoy it i'm going to be hard-pressed to tell them they can start coming to chaska monday through friday going forward so we'll talk about that internally about what we do made some changes to our organization updated our policy manual these that's a pretty heavy lift because you know i'm sure if you guys have tried to do it it's uh it's a lot of work and social media presence covet actually necessitated this i had wanted to do more social media work because that's kind of how people are doing community outreach these days and we simply didn't have a choice because it covet because i couldn't see them in person couldn't get to the uh this the i didn't even get to the fish fry this year yesterday right or so but normally i would get i'd go to those things and that's how i'd get a chance to visit with folks and learn about what their thoughts are um so social media has been a big helper for that trying to build some cultural competency with the employees we got a changing demographic and you know more so on the east side of the county than on the west side but it's real important that the employees be prepared through their training and skill development to be able to respond to that i also started a work group we call it crucial conversations and and it's because it's it to me it is very important work there is a percentage of our uh residents who do not feel that their voice is being heard by their elected officials and so i said come talk to me let's so i built a team of people uh pretty diverse backgrounds and experiences and we're trying to build a mechanism to do some community outreach to make sure that those voices are heard and then you know new technologies is what we've been doing so uh so i feel like we've accomplished a lot in two years and it doesn't look like much when i put it on paper but i i i know you folks all know that that's a lot plus we did all the other stuff we've been doing for the last 150 years so with that i would stand for any questions things that you want to talk about or want to know more about any question well first i appreciate this this is great and a great understanding and have it all in one presentation of how you get to where we are in the contract i think that helps and hopefully helps new council members um because i don't even know if i've seen it in this format with it all together myself in 15 years great presentation so if we can get a copy of that that would be great for sure she's got one okay good so with that any other question any questions about specific items or anything else and i think he covered everything how about you know maybe getting a little off topic then maybe on some of the stuff going on here in minneapolis and specific things how are we set i mean how does how's that working for carver county now if there's an emergency or if if it moves into this county how are are we set we have our preparedness plan where's this driving front will be the county board great question uh from the policing part it's it's my team is is doing that and so like today for example you know that there's a threat of civil unrest based on an officer-involved shooting in brooklyn center what what we have done because we're far enough west and and we feel like we're pretty good but we also want to be reasonably prepared so we ran a full complement of staff today right so people who were off had to come in or they backfilled the shift through some other thing and then we added two deputies to the uh to the mix so we're plus two for tonight and tomorrow during the day um we have our investigative unit monitoring social media and working with other local law enforcement to gather intelligence and see we we know for example there is a planned demonstration uh into eden prairie and based on their organizational efforts they have an interest into coming into chanhassen we've we've seen them it's a small group and it's people exercising their first amendment right it's absolutely no problem uh it but but we're still going to you know check in on them once in a while and and make sure that's how it is and so we're staffed to be able to do that uh we have a standing agreement we're really more of a support role than being concerned about what's going on uh so we kind of have a standing agreement with eden prairie for example where if they have if they arrest somebody they bring them to our jail versus trying to take them to minneapolis and then when the waters are calmed they'll pick them up and take them from carver county back to down to the hennepin county jail and so we're providing some betting for them and and that kind of stuff um and at this point we have no reason to uh have any concerns right no and i understand that but you know we're trying to just be reasonably prepared from a procedure standpoint if things did turn who's making those ultimate decisions if we if we were going to implement a curfew does that come from the governor does that come from our emergency management which may be you or or if you needed something went on and there was something not peaceful and do you have a direct line to the governor and get the national guard to help if needed or or yeah we so um a great question you know i and i i don't i was texting with the county administrator in the parking lot before because um i noticed i read in the newspaper that the governor declared the curfew in hennepin ramsay and anoka county and had subsequently added dakota county to the mix leaving carver and scott county out of that that mix and i thought well my recollection was that the local elected officials had some say in that and uh so i'm not really sure on on the answer to that what i do know is that commissioner harrington who works for the governor the department of public safety has been communicative with law enforcement and i'm very confident that if the governor were intending to declare a curfew in carver county for example john harrington would have been on the phone with me talking about that i suppose that would be your first contest yeah because he's got to make sure he's got cops here who are going to enforce it and um and yeah i don't foresee anything obviously i was just more asking how it went yep no that's good and and i do have uh the answer to the other question i don't have the governor's phone number uh but i do have access to uh the metro group so that if for example we had something that that really turned into a chaotic event here i have access to uh commissioner harrington and his resources and whatnot and and of course he has access to governor if we would need if it really got to that point but um but i i feel like we're we're pretty well positioned here in in carver county um and uh i'm very pleased with the support we've had from our citizenry and and uh the the work of the uh my team who you know in chanhassen for example because we thought that demonstration might come to chan we've been coordinating with their fire department because if they do start rioting that involves fires and try you know all that kind of stuff and and so uh there's pretty good teamwork going on there trying to put together a plan so perfect all right anything else either the commander or the sheriff either one well i think they've heard enough of from me yeah thank you both for coming in i appreciate it no i i appreciate the opportunity to come in and talk and and we're going to try to have this be less frequent right yeah it'd be great i think that's what i heard from zombies yeah i appreciate everything you guys do with the department of all that thank you for everything yes thank you very much all right maggie let's move on to six c one uh roundabout you all right um mayor and council in front of you is some information regarding the roundabout um off of or on uh highway 25 coming in to mayor so in the past the city council has we've been working through landscaping the roundabout and possibly putting a a sign welcoming people into town as they come off of seven traveling south into mayor so included in your packet are two concepts that were put together for the city it shows the 82 foot roundabout with a 30 foot garden design in the middle so both designs have a low level annual plants and kyle can maybe explain this a little bit better than me but it's low level annual plants with mulch or rocks and designed to be low maintenance so the annual the annuals would uh oh wait is it um yeah so what we're we're trying to focus on low maintenance um uh low maintenance design um so with that we've been working with mndot to get approval on the landscaping sections and then the signs so i did include two signs that we were thinking about as well one matches the um the cell signs what's the concrete concrete decorative block and then the other one is a post sign this is something that the park commission is kind of looking at right now but this would say um like welcome or a rising community or or whatever we want underneath if we want something underneath um so uh as of today i did get an email from mndot stating that either sign would work we just need to do the permitting process when we want to move forward so the landscaping portion we're estimating to be about 15 thousand to twenty thousand um that includes reseeding the outer edge and then planting the garden area this was budgeted in the 2021 city beautification fund and then staff is estimating the sign portion depending on the type of sign we go with to be about 3 500 to 15 000 so depending on the style that we go with kyle do you want to add any more into that yeah no i think you covered it all right the two gardens one garden is fancier than the other garden um the one has uh some trees that one is the more simple this is the more simple that one is the more simple one correct so it's kind of um they're designed to you know the face you're coming into town you see the guard you know how it's shaped i don't even know what the shape like half wound or whatever it is um and then uh and then it has the nice outer edge all the way around everything comes back a lot of prairie grasses similar plants to what we have at the city monument the other sign coming into town this one has some boulders in it some weeping white spruce um a couple other uh fancier um small trees and that sort of thing this one's a little bit more money not terribly a whole lot more though yeah we just wanted to bring it forward just uh and then the sign too so we weren't sure if we wanted to keep it the same as the sign on the south into town if we wanted to do it that way which is significantly quite a bit more money versus a sign similar to what we're looking at putting in the parks because we're looking at updating the park signs um it would be a little bit bigger and everything than what the park signs are designed right now but definitely much much more cost effective can they make it look like the south sign out of the wood a little bit more the only reason i'm thinking of going with the wood sign is you know eventually somebody's going to go over the roundabout right and you've got a fifteen thousand dollar turd my thought too absolutely not even putting like boulders you know bouldered around but uh but no it uh well we have insurance for that right right yeah and then it'd be you know uh if they were to hit the sign if they'd hit this type of sign then it you know and definitely cause some damage but probably stop the car pretty abruptly but it uh the other side of it if we just had a couple uh mounts in the ground it would just kind of hopefully kind of knock over you know but uh these are maintenance free signs they're not wood signs they're all yeah they're all uh i think aluminum is what they were expecting so those plans that we that you have the yeah that one the one and two did a landscaping company make those or is that something you've you guys did uh landscaping company that was done okay well they'd be doing all the installation they'd be putting all that include them everything installed okay design would be built we can have the sign company install it but it'd be real simple for public works to install it i don't mind the first time i'm open to either of the options it'd be more kind of your i'm a wait is the plan then to have public works do the maintenance or would it be every year bringing in the landscape maintenance is real uh we go in there with a weed whip pretty much every year we whip it all down rake it all out depending on if we do rock or mulch i can't remember if what the quote had i think it might be malts um we would then re-mulch it every other year every year or whatever we want to do which would be pretty simple and straightforward i think both will look good it kind of kind of comes out yeah anything's going to look better than what's the kind of easiest for you from a maintenance standpoint plowing getting around you know having stuff in the way i'm looking at that as far as the sign i would prefer it to match the south one i think that's that seems big to me for that space i don't know if it has to be 120 by 68 by 16 but it could maybe a smaller scale down i mean it's it's 80 feet i mean that roundabouts once it's up there you're going to be right that's how it's going to look okay yeah no it uh so you guys are thinking more of a i i just wrote i prefer that okay okay yeah so yeah i'm not sure what the city paid for this time back in the past but we can definitely now that you know i don't want to have a contractor get a quote on it just to be like oh no you know so but no i'll we can uh definitely call because i the company that i'm working with actually uh put put this on in back in the day it might have been called something different but do we need electricity in there is it already out there there is no electricity there if we were to want to do that we'd have to like directionally bore and i'll do all kinds of stuff to get it there um if we want to put a light on it it would have to be solar oh we want to consider or christmas decorations that's it if yeah that would uh i may be not a good idea with this plow and slush in the middle of the roundabout i think we're gonna be all right because that's why we're only doing a 30-foot garden i mean it's 80 feet wide then we have a nice buffer around the edge kind of give it that nice frame when we get into the lights then mndot will weigh in i'm sure a lot more they'll have a lot more of an opinion on that that was uh that question um i guess we could get pricing on what that would cost yeah we'd have to directionally bore and i definitely think we should at least get a couple lights facing up i think you should look at solar lights those aren't very expensive they're not just in the winter the winter might get tricky with the snow covering them but um i think we start with solar lights i don't think we need to brew or anything if it's like expensive i would agree solar lights light up the sign but then christmas lights would have to be i don't know we'd have to ask midnight if they would even know all christmas lights yeah i could ask a little i could ask a few more questions you can't do anything off the light poles near it to light up the sign right because that would probably be blinding drivers coming around all right okay no yeah we can definitely get some more prey i mean it'll be you know significantly more money but i mean it is the face of the community when you come into town so it would be yeah definitely yep yeah this was again this goes back to quite a few years when this was installed the big big piece of this roundabout was to kind of have a nice entrance into town and really get that beautification it's just taken us longer to get there and and um start start um getting the finance the funds available for it so certainly that's been on the radar for years do you guys want to keep it almost exactly the same or would you want to change up anything with it to make it some you know similar but i have different or keep it the same okay yeah well i think for your your maintenance aspect whatever you whatever is easiest whatever you come in whack everything down and then yeah okay no yeah it uh that's that's a very helpful so i know we can go and get more pricing and hopefully have more for you at the next council meeting so that gives you enough direction for now then absolutely yep uh nick is there anything else you want to add nope thank you yep all right with that then i guess uh maggie let's i guess we'll go to council reports um uh chad do you have any any reports uh not at this time got a park board meeting tomorrow night hopefully we discuss some more signs you're doing your trail cleanup tomorrow too yep perfect that's good uh layering anything to report on no just we meet i believe next week with the watertown there community ed okay how about you nikki anything no i do not all right i have nothing at this time either so then we will move to eight other business council member voter resignation and declaring vacancy all right uh mayor and council in front of you tonight is a resolution it is number 4-12-21-17 that accepts council member eric boater's resignation from the mayor city council it also declares a vacancy on the mayor's city council and that in the process for appointment to that vacancy on the mayor city council so as you know as you're aware eric voter did submit a resignation by email from the city council on april 6th effective today the that resignation becomes effective upon approval by the city council and so once that is approved there will be a vacancy and so the city council will be required to fill that vacancy by appointment so the appointment process includes residents of the city and so what i'm recommending is that residents who wish to be considered for appointment uh to fill the vacancy to apply by submitting a letter stating their interest in the appointment um to me i will accept letters uh until friday april 30th at 4 30 pm and then the city council will act on filling the vacancy at its uh may 10 2021 regular meeting and with that we would encourage all applicants who have submitted a letter of interest to attend that meeting and then they would have the opportunity to provide a statement to the city council as to why they would be best to fill that vacancy with the resignation in addition uh there will be vacancies to the vice mayor position and council liaison appointments that's for carver county leaders on the planning commission so what i'm recommending is that the city council appoint a new vice mayor at this meeting and consider waiting for the council leads and appointments at a future meeting until we get a new person for those two so my recommendation is to approve that resolution accepting eric's resignation and then declaring the vacancy and establishing the timeline and then making a motion designating a new council member as vice mayor all right i'll look for a motion to approve resolution 4-12-21-17 that would accept council member boater's resignation uh effective april 12 2021 and declaring a vacancy on the city council effective immediately and establish a timeline and process for the appointments to fulfill the vacancy i'll make that motion we have a motion we have a second second we have a motion a second any further discussion so with that i'll just on behalf of all the residents council member boater was going to be here at the meeting today have every intention to because of the unrest and curfews going on related to his job he had to be at work today so he wasn't able to be there so i didn't want to thank him for uh i think he's in his his 11th year of city council um his his commitment to the community um he's it's it's been great having him as a council member and more so even than his commitment as council members he's been a volunteer firefighter for numerous years he uh was with the carver county sheriff's department for a lot of years so he's really served the community in many different ways not just mayor but the entire county so i do thank him for that um you know like said more than just his civic duties so um with that um unless there's any other discussion we'll take them out all in favor say hi i would just like to say thank you go ahead nikki i'm sorry no go ahead oh i just wanted to i just wanted to say thank you to eric as well for um serving with him uh for i think we're at like six years together on the council i really appreciate all his service perfect thank you all right all in favor say aye aye aye aye all the same sign motion carries four zero um with that i would i would like to make a motion to designate councilmember mcneely as vice mayor well second we have a motion a second any further discussion good choice thank you um all in favor say hi hi hi oppose same sign motion carries four zero all right with that i'll look for a motion to adjourn so move second we have motion a second all in favor say hi aye oh same sign motion carries four zero we are adjourned