you all right at 6 30 we'll call the monday august 23rd 2021 regular city council meeting to order if we could start with the pledge of allegiance all right do we have any additions or changes to the agenda tonight i'm requesting to remove six b one the change order change order request the reels for the fire station okay promotion to approve the agenda with the removal of 6b1 change order requests for reels for the fire station we'll make that motion we have a motion to have a second second we have a motion a second all in favor say aye aye aye opposed same side motion carries 4-0 i'll take public comments if there's anyone who would like to discuss anything not on the agenda please come forward all right seeing none we'll close public comments move to consent agenda is there anything on the consent agenda that needs to be pulled for further discussion hearing none i'll look for a motion to approve the consent agenda as presented i'll make that motion we have a motion do we have a second second motion second all in favor say aye aye opposed same sign motion carries four zero that will take us say one please make it all right all right so mayor dodge and council in front of you this evening is some information about uh the low-income household water assistance program that's funded by the federal government uh and administrated through the minnesota commerce department so a little background in response to covid19 congress created an emergency water assistance program to assist those with lowest incomes who have a high proportion of their income go towards their water and sewer utilities so the total amount that they put into this program was 638 million dollars the state of minnesota received uh four million six hundred sixty six thousand nine hundred seventy dollars um so this program will be starting on october first for applications and will go through september thirtieth thirty of 2022 but it has been stressed that that these funds are very limited and are projected to be used before that september 2022 date so property owners would how it works is the property owners would apply for the program through the program site and when we market it we will make that site available and then payments will be made directly to the water supplier and that and in our case is the city of mayor so the program will and can pay for uh past due water or current water and store utility charges of up to one thousand two hundred dollars so i did include uh some prioritization that they've a list uh that they've put together um that will help them determine who will be the priority in this program so currently those who are disconnected uh those pending disconnection and those of the past do bill so how this city needs to participate in this program is that we have to complete some documentation that acknowledges our responsibilities in the program so we will if we do get a resident that applies we would then be contacted to provide that information about their utility them as a utility customer so that documentation would be completed if approved by the city council we would also actively market and let residents know on social media and in i would i would think our newsletter as well that goes with our utility bills um that this program is available uh so with that i'm recommending that the city of council approve resolution 8-23-21-29 that would approve the city of mayor to participate in the water assistant program and it would allow me to move forward with completing that documentation so that we can participate so with that i am available for any questions on the program any questions for the administrator so is it like 1200 per household it's per household yep okay anything else all right then with that i'll look for a motion to approve resolution 8-23-21-29 the low-income household water assistance program i'll make that motion second and a second any further discussion this isn't a ton of work right maggie i mean we're gonna fill out this form and then you may have to answer some questions you were janelle right right yep so essentially uh if we do get residents that apply they'll contact us have us verify the information and then um how we get paid is through our swift account and that's how we get all of our other state funds like local government aid so we would just use that account and it would get deposited in our account so very minimal administrative work okay are there plans to contact residents individually who we know who are behind in their bills now yeah i think that that approach would be best i've heard other communities that have put together more specific lists that they target that audience more directly so we'll probably get some letters to to let them know about this program okay any other discussion we have a motion a second all in favor say aye aye aye opposed samsung motion carries 4-0 all right city council reports because remember milan anything report on no the planning commission didn't meet this month we didn't have anything to discuss and i still haven't heard from the watertown mayor community ed but as soon as i do i will attend that meeting and i will be attending the september 7th planning commission meeting thank you councilmember um at the end of july i attend attended the ccl leaders meeting for the first time there's a lot of people there it's a little technical challenge but it was good they just went over some of the parks and they talked about uh some of the coved 19 spending of that money so thank you councilmember mcneil anything to report on nope nope um i do not either at this time we do have a personnel committee meeting tomorrow morning so i'll have more at the next council member or council meeting and without all the promotion to adjourn i'll make that motion we have a motion second all in favor say aye all right same sign we are adjourned all right maggie then we can uh we'll also jump right into the city council workshop meeting um we'll call the meeting to order and start with number two please all right mayor and council uh as you know um i've been providing some recommend or some updates on the compost site um to you uh lately we have been um we have been having some issues with illegal dumping on the site and so um just a little history as you know we've always had uh or for quite some time we had a person that would sit on site during the regular hours they did resign at the beginning of the summer and so with that we've been coordinating with carver county and public works to keep the site open on a regular basis we hadn't been having too many issues we just kind of wanted to monitor and see what would happen if we if we didn't have somebody there all the time we did have some oversight though from staff checking in on it from time to time so recently however we did have some illegal dumping happen we did notice on social media that if it continued to happen that we would consider different operation or review operations and maybe make some changes so recently staff has been talking to carver county about the future goals of the site we in the vision we do feel that this is a benefit to the community i've been out there on wednesday and saturday and i know people use it a lot and i think that with that i i think we need to keep it open and we need to find ways to to keep this um accessible to the public um so again those illegal those items that were illegally dumped those are those those are items that end up costing the city and the county money because they are on budgeted items that we have to then get rid of and so um after a lot of discussion between staff and the county we did decide that we would that cameras would be a benefit but we also um think that staffing having a regular staff person there as well would be beneficial to along with getting more detailed signs up so the goal of tonight is to have a discussion with the council on the future hours and and staffing needs and to discuss any other vision or goals for this site i know in the past we've talked about expanding hours we have talked to the county about that again with expanding hours we would need to consider additional staffing as well so right now one suggestion that the county is offering because we we want this to be a a coordinated effort we we know that if we we put this out for somebody to to work that it might not always be the ideal hours for somebody to sit out there especially on saturday mornings and so um i guess that's something we need to consider could we find somebody that would that would be willing to sit out there on on saturdays or do we need to come up with another solution i know one solution the county came up with was that they would consider or ask the council to move the opening during the week from wednesday to thursday wednesday right now is five to eight they would suggest or recommend going from two to six and then they would be able to staff it throughout the the summer months um but then that leaves the city with staffing it on the weekends throughout the entire year and so i'm i guess i'm open for ideas at a staff level we talked about posting for this position again um maybe with the hopes that a young person or a retired person would work it but we know that there are people who want their weekends as well and so whether it's a rotating position or or what that's something we would have to decide one discussion we had too is that we did put out we did post a position for the public works um for this summer we didn't get anybody applying so i know that that's something that a lot of cities are struggling with as well for these part-time positions so i guess my question to you is what have you been hearing what are your what would you like to see for this site [Music] and then with that i i would recommend bringing it to put the public works department slash personal for further discussion on on the staffing part of it but before i do that i'd like to get an idea of the current hours and schedule that it's open before we look at staffing it any thoughts and that was kind of me and maggie did talk about that we thought it really should we should have a co-meeting with public works in and personnel committee to kind of but we did want to get input you know people are very opposed to changing hours and we won't focus so much on that or do you want us to just kind of get a plan together and bring it but we want to make sure to try to capture anything if there was plus or minuses that you'd want to see or didn't want to see that you want us to take into account i would say moving the day probably is okay it would just take some getting used to the two to six i mean a lot of people work so closing at six might be a little tough for people that utilize it on the evenings but are gone on the weekends in the summer so but could you try to do the county does two to six and we still leave it open till eight six to eight and have somebody sitting out there for two hours and just change it to thursdays and then then it gives people more a longer opportunity thursday if they can start manning it at two that's not could be something i think you should post again i know that this summer was rough for a lot of places but i know a lot of uh things are ending so maybe people would be willing to look for that part-time work yeah i agree i agree with that that i think the intent of wednesdays was to have that evening hours for people who couldn't make saturdays so i agree that we should have it open but i wouldn't be opposed to changing the day and then just doing two to eight and then we have to find someone from six to eight right and on the days that maybe we it fell through we would just close at six and just say i'm sorry this week we are done at six if like for something somebody couldn't the person wasn't able to work that day that's my violence first thing i'd like to see it open a little later on on saturdays than noon too i just feel it's hard for people to get out there get their yard work done get everything collected and then get there by noon that seems a little early to me but are we i mean are we willing to like do more you know do more hours during the summer just knowing that and then pay somebody are we you know in the budget that extra i think we should i think we should what do people take out there in the winter recycling just the okay recycling gets used a lot a lot of people utilize it but that at a once a week on a saturday morning is pretty fine i think the hours for this for the winter are fine okay so and i'm fine with the camera if we feel cameras needed but i think we have it staffed we we didn't have many problems prior did we maggie when it was staffed for illegal dumping no well the staff member would be able to provide additional resource if someone was unable to understand what the signs were saying and what was allowed and what wasn't allowed yeah i know when i've been out there i've gotten out and people have actually come up and asked questions about if they were unsure if there was something that was recyclable or if we had the ability to recycle it and if someone's there you're less likely to leave something you're not supposed to okay other specific topics you want us to work on or address or try to find a solution for all right so it sounds like expanding our hours a little bit more during the summer months and then posting posting and see if we get anybody um we will bring that back to you for approval i think we should really look at the the the pay i mean ten dollars an hour to sit down at some real and i know you don't have to do much but ten dollars an hour is not really incentive for anybody even even a younger person so with the county staffing it from two to six then they're paying that person yeah so it would be their staff that would do it yeah so they'd pay that um ours is usually paid a little like half of out of our general fund and then half for grant so we the county is looking into whether they can get additional grant funding for 2022 but historically we've paid for it split between grant money and general fund yeah i think does that mean we're paying like twenty dollars an hour and our portion is 1008 and the no so uh we've been paying i'm sorry what i what i clarification is that we've funded that 10 the amount that 10 that 10 salary through those revenue sources we've levied a little bit but we've also applied for grant funds to cover it okay it was just the ten dollars an hour but the county um didn't have anybody staffing it we had the full-time staff person out there so if they staffed part of it and we increased the pay we're still even yeah it would mean it would probably balance out and if if for they for whatever reason they were able to find more grant money then we could look into what that means as well but right now that's not a guarantee and would we consider hiring more than one person to have a every other weekend and not have it yeah i think it's something we need to consider um as a backup person because i know that weekends are a busy time for people and i know people are gonna need that time off so um that's a discussion we can have at the personnel level and public works level yeah i would say especially in the summer all right should we move to the sheriff's contract all right um mere dodging council uh in front of you is a 2022 police contract so i'm bringing this to you this evening as we start to work on our contracts for the 2022 budget so we were given the numbers for the 2022 contract uh at a previous council meeting we did discuss the hours for the rest of this year we decided we would keep the summer hours for the remainder of this year and then for 2022 we would continue on with the four 10 hour rotating hours so that will come to you at a future council meeting for approval i will likely bring it with this contract once where we have looked through it this contract is very similar to other contracts not much has changed right now the contract is written as us having one fte or full-time employee with the city of new germany so we have .88 of that contract new germany has .12 um so that is what we've historically budgeted for if we stay with the 0.88 coverage we will see a drop just based on their their numbers that they provided of three thousand four hundred thirty nine dollars um so uh we also within our contract receive 130 hours of community service officer hours we also budget for the southwest metro drug task force for 2100 and so with that um i did highlight kind of the historical numbers that we've had this contract would go down for 2022. um so i am open for any questions as far as um the contract i wanted i my goal for this evening it was to provide the budget numbers as we start to [Music] finalize some of those numbers uh we do have to pass our preliminary budget at the end of september um and so i'm just trying to get um some pro some more preliminary numbers for that budget so this this contract again i did provide the preliminary contract and resolution that would approve that contract for your review and i am available for any questions on either of those we changed it to 0.88 was it last year or is it in 2020 2020 2020. we had a big discussion the last just you know do we do a full-time person or not and i've been very happy with the 0.88 and especially with the decrease too and then i've been really happy with the hours in our previous discussion that we had so when we were at 0.67 did new germany have the rest of that as and then they just gave up okay sorry you can answer that question oh no yeah they had they always had and i think it went to them first to see if they were okay with the decrease um correct me if i'm wrong maybe we do get reimbursed for the cso hours that are not used we do yep oh i'm i'm good i i like the decrease i'm very happy with the hours and the 0.88 i i'm fine with it so that's still patrolling until 10 o'clock at night yep yep so we for 2022 uh we will be doing the two to ten the four two to ten shifts that rotate one week from tuesday to friday and then the other week wednesday what's noon to ten oh i'm sorry newton's it's four ten hour days i apologize yeah and our uh deputy came in and discussed last meeting and just said that he felt that that was a good rotation it gave him enough hours in the day to get his normal business work done and also be out in the community and he felt that a lot of times um there was not a lot of activity after 10 p.m that's what i read like he said something about the town shuts down and said like he thought maybe 10 was too long or something or i think he was okay he liked the four tens and that was and then that we we always got to set like two saturdays a month but it allowed him more time during the day the ten hours when it was an eight hour shift it was just more rush to try to get a lot of that paperwork and from what i this is how i interpreted the conversation but we're okay to have three days with no one here yeah we always have on-call and we have yeah area cars and we still have coverage we don't have someone in town that's worked out it seems to have worked out great this summer and based on the numbers and and from their reports on what happens earlier in the week on sundays i a lot of times see up a deputy driving hard abroad on a sunday that's not our officer so even if we went to full-time we would still not have coverage every day right we'd have to add another deputy which would be quite substantial but at this time this was this is working i'm good with it any other questions discussions thoughts on it if there's anything that comes up i know we're having a kind of a um a session with the sheriff's department on the contract so they're asking for any comments um anything comes up just let me know but and the deputy will change is that accurate and then with that rotation to the you know he's pretty flexible and again not that deputy hendricks will be our deputy next year we're not sure that yet but they've been real flexible and then it's nice on those weekends if we do have big events going on on saturday they'll they'll be they'll fluctu change their schedules they're here okay you know if it's city celebration national night out or or if one of the local establishments having a big event or things then they'll they'll adjust and be there for that so it works out well we could get a different deputy then huh we may we don't we don't know yet who our deputy is correct that seems to change every two years every year every two years all right anything else on that then we will maybe should we go to see right now or do you want to yeah i'll go to the i'll skip to the 2022 budget review because i'm not waiting for our it person to uh come present so let's talk about see then the 2022 budget update um so mayor and council i just wanted to provide you with additional information as we continue to work on the 2022 budget um so what's the july 26 city council workshop we did discuss our vision and goals for 2022 since that meeting staff's been working on the budget numbers and i will go through my powerpoint since then and i won't go through all of this in detail because as you know we've reviewed this already [Music] how we get our general fund so we do i'll do a quick overview so we do most of our general fund is funded through state aid fees fines and permits and then property taxes and then we also have our enterprise fund and we will be working through the those funds in the next month right now we need to get [Music] the preliminary budget set because we need to pass that and adopt it by the end of september and certified to the county for new council members the preliminary levy once it's passed it can it can be lowered but it cannot be raised and so when we're going through this process we generally shoot a little higher than what our final will be so we have our preliminary numbers and then we kind of go through those in more detail and lower those as in the between september and december but yeah once you set that levy you cannot increase it so we do have the opportunity based on the preliminary property tax numbers that we pass we have a truth and taxation meeting and that will be on december 13th so that allows property owners to have the opportunity to comment on the preliminary numbers and provide their feedback to the council and then this year our final budget adoption will likely be december 13th or 20th depending on if we need any changes after the truth and taxation public hearing so historically are these have been our uh rates for the past decade or so last year our final was 49.09 right now my preliminary is at 49.3 that was one of our goals was to keep it very close to the last few years so this gives you a compare a little bit of a comparison for this year where we were compared to other cities for 2021. i'm just going to expand this a little bit so right now and i did include the breakdown of how i got these numbers in your packet so if you have any questions let me know but right now our general operating expenditures for for this year is a little lower than last year's so it's about one million uh sixty seven thousand two hundred eighty six dollars and nineteen cents it's about uh about nine thousand dollar difference what was the column on the right that's the percentage uh that of each category how much of the budgeted percentage it makes up so general government is for 2022 is about currently what i'm proposing at 44.4 percent of um that's where the budget breakdown is so most of our uh budget is within general government and then if you go down 26.9 is in public safety is that just police and fire uh yeah so that's police fire i can look yeah so that yeah pretty much just police and fire and um i think there's some smaller categories like animal control and but yeah mostly police and fire um so with that i did provide the budget change from last year the dollar amount and i didn't include a little a little explanation um of why you will see those changes so general government we did have three percent wage increases and slight benefit increases for staff public safety there was a slight decrease in the police contract cost and then small cost increases for the fire department again those are things that we're discussing at a personnel level right now is fire department wages so based on those decisions the budget will will change um [Music] so those are just things that we're working on before the final budget public works the three percent wage increase and then slight benefit increases but um we're also bringing snow operations in-house so that's where you'll see the significant decrease um in in that number because we don't have the high uh the contract cost for this year uh and then park and rec again wages and benefits last year we had a the one-time roundabout project costs that we don't have for this year and we don't have any specific special projects in 2022 that that we have planned for uh and then compost we are planning for additional hours so we did reduce a little bit but we um again we need to work through that and if we do move forward with more hours we're looking for grand money for that to cover that we budget more in expenses for payroll with the snow removal being in-house yeah so we um we budget for overtime and so i specifically budget for um i go on the high end but i do the highest public work salary and i times that by a hundred overtime hours for the entire public works department so i usually go again i do the higher one because we don't know you know which which person will be working overtime but i tend to since we are taking it in-house yes we will we'll be budgeting for more overtime but based on staff discussions we feel that it will be pretty consistent with other years because public works through those discussions used to come in at the same time as a contractor anyways so we don't think that it'll be a large budget increase from previous years okay we do have some money still for as needed just in case but it it that number did go down significantly since we will not be using a contractor as far as debt service you'll see that ours actually went down so again these are this is our debt schedule we don't have our full street project um this is this uh next year will be the first year that we start paying on our street project and that's interest only our fire station is the same we did narrow that one down um but again that one is interest only because we planned our that project around debt falling off in the future and then so then in 2024 we will take on the full amount um some revenue overview so we were anticipating again 20 to 25 houses in 2022. historically we have had between 30 and 35 i did lower it a little bit to date we've only we've had 10 houses so that's for 2021 that's lower than we expected partly because a development that we expected to to be active right now is has not uh gotten through the gotten to that point yet and so we have not seen that development build any houses but we do expect it to be active in 2022 um and then local government aid we did see an increase about of about seven thousand six hundred forty five dollars so as you can tell our c we run a balanced budget so anything that we any expenditure amount that we have for our operating we have to match it with our revenues so this is the preliminary revenue schedule so we our property taxes are well this is the breakdown between property taxes what we think fees licenses and permits will come in our aids and grants fire contracts and other um so that's that's that's how it's breaking down right now and stop me if you have any questions throughout this process i'm happy to answer any questions and then again i know last year we started off high in our capital levy our preliminary capital levy and i'm starting off high again this is the area where we can actually decrease the most but right last year we did levy 215 000 for capital projects these are projects or these are funds for either projects or capital items such as equipment that we are planning to purchase in the future it aligns with our long-term plan and so um really it's about building up those funds so that we we can pay for those projects in the long term plan that are on that schedule or um we can um or i lost my train of thought yeah so it's it's building up those funds for those large expenditure items and then we don't have to levy those large amounts in the general operating fund so just wanted to provide you with some information we that we got from the county last week sorry it's kind of hard to see but last this is our breakdown of what our assessment market value came in at so we are we saw a growth of 7 percent in the city last year so we saw 7.46 in residential we actually saw a decrease in commercial but our net is 7.01 so we did see a significant growth which is good for the city we are growing continuing to grow um and then this i just showed kind of how we've increased in in dollar amounts so that seven percent is equates to about 14 million 941 in market value for the city and then as a tax for tax capacity that's about 155 000. um and the net tax capacity is that that's the number that we're able to tax against for property um and then this just breaks down our again our preliminary general fund where that we are um what we would levy for for property taxes so that's that 459 000 and then the capital currently sits at 350 000 and then our levy for debt and so the one this number is not completely accurate because first for some reason there's a delay from the state in our fiscal disparity numbers and so they've asked us to use our our last year's numbers just for education or just to uh because they they said it should be pretty close to those numbers but just to give us an idea of what our tax rate would come in at but those numbers should be out into the cities in a couple weeks but based on last year's numbers were i'm sitting at 49.3 percent um for our preliminary tax rate um again this kind of gives you the numbers of how i got that that percentage um and then just a little bit more information last year we had our net growth was 2.29 and again this year 7.01 so you can see that it did grow significantly um and then um and then our tax levy percentage change so i am [Music] right around that the final range of last year which was 49.09 so that is kind of where we're at with the budget i wanted to provide and then in your packet is there is a more detailed breakout of each line item and how i got those numbers so i'm open to any any questions or feedback i think i'm pretty confident in those numbers again for preliminary reasons i'm going to it's always going to be a little bit higher and but as we work on some final planning for 2022 we will that will definitely go down i think this is great work so far up to now meg you've done a great job it looks like it's coming in right where we're going to want it to my only question on the street funds hadn't we talked about using a hundred thousand dollars annually for that yeah so i know last year um because of uh some of the growth or we didn't see the growth coming where we wanted to i think the discussion we had was to to narrow it back or to reduce it the one reason i put it at 75 000 is we're expecting potential [Music] the transportation bill at the state level is starting to fund um small city streets again and so as i i did provide an update recently that there were there was money that came in and so um i did put just taking that into consideration that we would be around that 40 potentially again and that's where that money would go um i did based on other projects that we're looking at within these other departments i did lower that knowing that we would be getting that money in anything else oh i think it looks good thank you yeah and again any if anything comes up just contact me okay thank you then we'll go back to three uh be the security cameras indoor access all right mayor and council so uh tonight we're going to be discussing a pla the planning for a campus city campus citywide cam security camera and door access system so right now we do have for eat what we're thinking i've been working with it and staff on developing a concept for increased security and that again that would include cameras and door x's so that would be the scan scan cards and um and then the software that goes with it that would track uh any movement into public buildings um so right now we do have a at city hall we do have a door access system however the system and software is already outdated and we would need to put money into it to bring it current and then many buildings are lacking camera security as well so with that um i do have jimmy brand he's our i.t consultant i'm here to help me talk about the concepts that we are thinking of um again this kind of came about as we started discussing um you know we have this new fire station going up that's that has the potential of having more public meetings there with the space that they have they're going to have available city hall as well we do have events here currently and we just don't have any way to monitor i mean we have little ability to monitor um on the weekends the the in and outs of of the public using the facility so we just want to make sure um that we're moving towards a more secure system overall and knowing who's in our buildings at all times in case something comes up um so i do have the pictures i don't know if you wanted to go over those jimmy um again very concept based right now and we're we're thinking that this project will come around come in around 35 to 40 000. um yeah i have kind of where we think based on like where the access points are on on our buildings where we think cameras and door access uh scan cards would would be the most beneficial yeah all right mr mayor fellow council members my awesome city staff yes as was introduced jimmy brand with brand networking i have one with me tom burns owner of security and sound tom and i go way back a lot of my vendors use tom for cabling and internet services he does the lumber for andy and he's uh he's walked the streets of watertown for many years haven't you born born and raised here so and with maggie basically we put together some some rough estimates but i think today's discussion would be pretty impromptu and just discuss hey we're the merits of door access where's the merits of a security system right so yes we have a couple of quotes ranging anywhere from 35 000 to 90 000. so depending on how you slice it this can be very expensive or or affordable so and the reason the last time i spoke in front of you guys remember we talked about having a network right so we got new workstations we got new servers we put in our fiber ring that was the real key to driving the whole door access security cameras so rather than having independent systems that public works wastewater fire so we have one firewall now one server one fiber ring network so when carver county came in and put this in for us we now have this ring network which makes my whole campus my whole city on one local network that's the beauty of this whole thing so if we put door access systems in camera systems in we can house a lot of the equipment here and it can be shared so rather than having multiple systems and i talked with andy about this we sat him at the fire meetings about their door access system we want one vendor you know one vendor support all the stuff the cameras door access otherwise if you have the vendor from wisconsin for this one or somebody for the fire station and an independent one at public works it gets expensive and it's hard to monitor so we're trying to get a system that's cohesive and like you say campus-based so the whole driving force of this was that fiber-ring network has been in for kind of close to a year right and it's been operational servers workstations everything's been working fabulous so from a door access systems maggie had said right now we have a system out of wisconsin which is upgradable right now it's not operational yes your keys work but don't ask us to make another key we can't do it right so there is a cost to the upgrade so we said rather than paying for the upgrade cost getting that one up and running and bringing all these fees in from wisconsin we want to see if we can get a local vendor have a cohesive public works fire station city door access system so let's talk door access system first may you can probably bring up the city office right now we have two access systems here one is around by carver county and they have their codes and those are the swipers outside the door and the swipers inside your keypads are all from the other uh the other system we want to do is pull pull them both out just put in one and give car cover county access both with key cards and or codes so there's a lot of ways you can swipe this right time you could have fobs you can have key cards there's a lot of ways to do this i think the beauty of the store access system is one from a city council standpoint from city city staff from police fire that they can come in and access this building at any one time either with a fob or with a code not everybody's going to be able to say on a fire call they're going to be able to go and get their card so it's nice to have a code and that code will work here it'll work at public works it'll work at fire stations that's the beauty of this whole thing we can have a nice cohesive unit with a code system or for instance you have a vendor vendor needs to use the fire station or city hall you can give a code that's good for eight hours it expires and the beauty of this i think is when you rent your building out a lot you can just give a code say your code it goes from 10 in the morning till 10 a night and after that you can't get in no more of this chasing around in a blizzard to try to give them the key you know we're trying to get rid of the physical key aspect of this so there's a lot of merits to door access systems and then back to the camera systems right now we do not have a camera system anywhere in the city and we know we're proposing the stuff at the fire station so the thing is to try to get a cohesive system where we can have one nvr recorder at city hall and use our network to transfer all the video images and stuff so every camera is on ip so the cameras have public works waste water anywhere you could be at the parks you've got the baseball fields if you wanted to fire station we can access them anywhere on our network and you can access them on your portable smart smartphones tablets so the fire chief can look at his tablet or his phone he can see his cameras city hall people can so an event of something you say i need you i need some help and you could say like i got the camera here or if i need to change a code here at home it's a blizzard you can change the code for somebody to get them in and access so there's a lot of nice cities to camera and door access systems but in this day and age with security i think it's it's kind of it's our time to to get security cameras in i think so especially at fire especially at city hall when you rent the buildings out and everything they're affordable i know we've got quotes as high as 90 000 i don't think we need to spend even half that okay there's a lot of different options and tom can explain what he's kind of proposing so without going into big budgets we're kind of looking at the the ballpark big picture of do we need a door access system upgrade do we need a camera system upgrade so whether it's in this year's budgets next year's budgets i think it merits discussion just to know that we need some security in the system so we put fire firewalls in we put servers in workstations so we we're there to protect your city's assets right and as you grow you need to always protect those assets and right now i think the security camera system is the number one thing in this day and age that it should be almost mandatory for every public building to have some sort of physical camera system in so with that in mind i'm going to bring tom up and he can discuss a little bit about the merits of the system good evening um the the cameras i guess we could talk about first that would be a all the cameras i bid are 4g 8 megapixel cameras with night vision so they'll work very good outside as well as inside too so i'm trying to keep all the cameras they're turret style cameras they're not they're not really big they're probably baseball sized a lot of technology in a small camera nowadays so um and what jim had said too we can you can review any way you want we typically you know i do the city of orono i do uh some work for mound i do a lot of different cities they they recommend at least 30 days of video storage so i think i had 35 days on on this approximately um so if anything ever happens you can you can look back up to 35 days so um but camera's pretty self-ex you know it's explanatory we just we we wire everything i don't believe in wireless because two things hacking and they're just not as reliable especially in minnesota outside so so all my cameras will be wired along with the access control the access control also will have an audit trail on there so if there is question about who came into what building at what time you can look at the log on that and that that goes back to 90 days on that so uh both systems are very you know we're we're local my office is in st bonnie i grew up in watertown um but uh we're affordable we're practical i feel as a company when it comes to servicing um our warranties are are great there's five year warranty on on the camera system and three you're on the access control so um you know i put some numbers together i think we're in between the 35 and 40 000 range for for everything labor parts and in training and networking so um any questions at all on on the equipment or how it functions not for me and it's easy to add cameras in and yes oh and that's yeah yeah the beauty of is the way the network is set up even with the access controls what we do is we put we we put what's called a poe switch and ethernet switch and we snap the camera into that then we find it back here put it on the recorder so let me explain that with time too is that when we did this fiber ring by when we put when we put this fibering network in we actually put uh physical switches and poe switches at each location so the wastewater had fire at the city hall so we have all the switches in play all we gotta do is plug a camera in that's easy so we've already have all the infrastructure set up we've got the network we've got the speed we've got everything we need to do we just have to plug in equipment so we pretty much set this up for success already it's just a matter of just pulling the string on a budget number that's kind of where it's at like i say the other quotes we got that the other vendor had done work for me at the city of maple plain and they've ran their fire department and some of their door access systems but their quote came in at about 89 grand so i'm not saying they're identical products um but when it comes to the same number of cameras with six cameras here three at the fire two here one here we gave them the same specs same number same everything it just depends upon like you say labor and types of equipment and we're close you know we tried a bid to win and a job this close to me is important to get because it's you know all my employees are in this area too so do you recommend like i know you guys said the key fobs or cards what if you just did code i mean is it is it the same price to have all of all of those just because you can do they actually have a uh reader keypad that you could use a fob or a code uh they're a little bit more they weren't quoted they're a little bit more money the the theory on keypads why not to use them is somebody looking over somebody's shoulder and then they've got the code so or they're easy to give out versus a fob now again there's an audit trail but it's the only thing that i'm against when it comes to the keypads is those codes get out they seem to you know someone give somebody a code or got a bunch of kids that are looking over someone's shoulder so we i tend to do more fobs and cards what we do i would say make sure the fire department would have codes because that's exactly what i was coming up to say when andy and i talked we looked at all the budgets and stuff we looked at the multiple readers because we want cards for people who can carry cards or fobs but for for volunteer firemen who come racing into stuff i i can't have my card at home or i forgot anything the seed whatever you need a code and these things are accessed consistently so we need mult the readers that do codes and cards we have those all the other fire stations too it's the same way and for vendors like myself will come in we have codes and attracts you and stuff but i agree that codes unless they're maintained and monitored they can get out of hand sometimes but for these small cities it really hasn't been really a problem city hall you know the card would be the same as the keys tracking down a card that you gave to somebody so yeah i'm in agreement i think the key code especially for the rentals makes so much sense to me you say geez i'm at home like maggie somewhere and she can't be somewhere i can dial into my server remotely which they all have access to and they can say i'll give you a code to get in or or if that code didn't work i'll give you new calls those codes would be like 48 hours countless hotel you can set them for whatever you want for a certain time one hour eight hours two days exactly right you just go i agree i think the codes are important especially for city hall and the rentals and fire stations except for that then i would always like to say i like the physical card though for staff if they can maintain a physical card but i like the key cards that have both yeah those are just my like thoughts on them yeah i'll adjust that then i and quote the show you the difference of cost versus basically it's a reader keypad that's what it is so tom can we use the existing path right here did we talk about when we did the walkthroughs can we use these pads i don't think so i don't think so no no i like the idea i think this is the way to go sure no i haven't been through the pack and we didn't we had a little technical difficulty so we didn't get until late today so i don't know where we're talking all the cameras i just some hesitation i would have is putting cameras ever i don't see a need for some of that i do see a need at city hall here um you know it's a public place um some safety up for the front desk you know shining up or or looking onto the the front window but as far as at the wastewater treatment plant or we don't have problems i don't see a need for some of that at this time at the fire station i don't see a need for them i you know knowing who's coming in and out of the building to me is more important no i agree mr mayor on that but you know i looked at we looked at the cost of the cameras because a lot of the investment is at the nbr level and at city hall and the cameras themselves the plug-in aren't that much and if you're doing a low voltage wiring now especially with a fire station being built it's easy to have the cables right now and the real thing on securities we just want to make sure we have the points of entrance like uh the wastewater we want the gate you know if somebody comes in the gate not to say somebody's going to jump in the pond right but at fire we just had the three corners we're not doing any inside it's mostly an outside sequence um and if you look at is it for break-ins or is it for um vandalism most mostly just security and people and i think they're great uh so it's yeah you know it's it's not really what you know we don't know what you know in what case it's gonna be but it's typically vandalism it's they're not gonna probably nothing they're gonna steal it's gonna what what do they do and then it'd be nice to have a shot a good shot at somebody knowing if there's troublemakers out there so we talked about just buildings maggie or do you have wells on there lift station not yet we don't have those but they have the fiber yet but we didn't put those on our fiber ring yet so there's a connection fee and stuff like that so if we want to do the wells or the lift station or the ballpark or whatever but i think as tom said the deterrence if people know there's cameras there's a lot of times things don't happen if people know that there's physical cameras but this day and age with vandalism and all that stuff you just need to be able to say i've got a camera system and these things are going to sit there run 247 for years they just don't go out i mean they pretty much last a long long time so it's again it's just the cost of your infrastructure for the safety and security of the city assets that's it yeah there's just there's a couple like two cameras at the wastewater uh three at maintenance uh what's this this water plant are the one across the street over here there's one camera yeah so it wasn't a lot of cameras okay i propose a 16-channel recorder to start with you can always add to that you can just put another one right on top of it in the future which would sit over here so i think total cameras between fire station and here was 16 i had so well i mean look at the compost site we had some issues that not being manned so then we did invest in some cameras just to start and that hopefully is a deterrent i know cameras can be a deterrent i know that watertown had a break-in to their one of their plants this summer but you know so do you wait for something to happen and then go i really wish i had a camera if you're already doing it you know if we already want to do the keypads and you know change that style and we already did the infrastructure it might not make it makes sense and i think adding a couple cameras isn't really that's that's not the expensive part it's the infrastructure of the actual like the box that holds the 16 cameras right are there um grants out there for doing these kinds of things uh because of our wastewater treatment i mean does homeland security have grants we can tap into i i would assume they do i could look into that yeah i know they do because arnold was a grant i don't know what grant it was but i know there is some money out there for that so okay yeah we can if we can look into that i think that would help i'm gonna make one more comment too is the reason why we're proposing this now and you know when i brought this up last year said be prepared we're going to probably look at camera systems next year once the fiber ring gets in we can all can implement door access camera systems a lot easier but we have a fire station being built they're going to be putting in a door access system they have doors already made for it they're putting in camera systems they have something on the budget i talked to andy about it we don't know how much of this comes out of their budget amount for for the building fund so we have to discuss those merits as far as how much already is in there for door accessing cameras but if we put independent systems there an independent system here then we're kind of defeating purposes of having a campus-wide system right so the real start is city hall because that's where all the stuff's going to get housed so the nvrs the door access systems therefore we'd have to almost start here and then just bring those guys in so that's the reason why we we'd want to get started at city hall before because we know we have to do with the fire department it's it's going to be mandatory for their keypads and everything it'd be nice to have one vendor one system one campus so i don't know if you're on budgets for this year or not if we can pull some of that off it's great if we can't then we'll have to figure out something and at least from a low voltage standpoint we can have everything ready at the fire station and implement it after the first year on a budget year whatever works but the real key is for the cable guys to get in to make sure all the runs go into the door jambs make sure the cameras get located before they start running you know ceiling tiles and sheet rock and stuff like that so that's the real real key so the low voltage thing is more important at the fire the camera system installs here the cables isn't that difficult in these buildings especially public works and wastewater if you have to run a conduit or something in the ceiling somewhere it's not a big deal in those buildings so we don't see it as you know really having to really expend a lot of money and cabling at this point so and like i say all the switches and stuff already installed it's just plug and play yeah i like the idea i like pursuing this getting in final numbers looking at our budget um definitely looking at grants yeah and just remember too there's there's delays in installation there's lasing procuring equipment getting installed getting on schedule so i mean could we have had this discussion back in february probably i'm not saying we're late i'm just saying that we should at least discuss the merits of it at least get the fire station up and running on all their low voltage cabling so when we plug it in we can just plug them in so the real key for the fire station for me is getting all the cabling run i need to put in something because you have to to open it and then be like well we're going to just retrofit it or change it later yeah and we've already discussed with the vendors and the cabling vendors and low voltage guys that fire and all their vendors in the meetings that we already know we need to do over there and a lot of that stuff is already included in with their multimedia and everything so we already know what to do i think that's already in their budgets the cabling it's just a matter of who hooks up the cameras and who hooks up the door access system so we already know where they're going okay yeah so keep keep looking into it yeah and they know how to get ahold of so they need more quotes or more accurate but the reason why we drew the pictures is we thought on our walk-throughs we walked through with the fire chief we walked through the city people walked through and said what would you do walk through with public works where would you want it public works doesn't need a big system i just want one access on the door and just cameras on the gates and the outside and it's really more of an outside physical security it's not inside and snooping on people it's just a physical outside security and what do i you know for accidents or whatever i mean somebody could run the gate over you know but like you said if we don't have cameras i mean right now carver county is just getting body cams in right so they're just implementing that in fact i have to get some cables hooked up for for your guy here tonight so but they're finally implementing body cams for them too so but in this day and age cameras i think are are paramount so perfect we're good thank you thanks everybody thanks for coming thanks jimmy all right anything more on that mega that you want to share any wanna have any other comments from maggie on that no so i'll look into the grants and uh sounds like it i know they're out there from homeland security perfect all right with that then we'll adjourn