we're done you [Music] peggy you can put yourself on mute if you want to for a little bit and it's up to you we can just hear a little bit of background noise yeah i just did i'm trying to fill my water bottle sounds good time um [Music] you all right at 6 30 we will call the october 11th 2021 regular city council meeting to order and just real quick for the record we do have council member wagner who is joined via zoom tonight so with that we'll start with the pledge of allegiance of the please states of america and to the republic for which it stands one nation thanks for god with that we have any additions to the agenda tonight hearing none i'll look for a motion to approve the agenda as presented i'll make that motion a second we have a motion second all in favor say aye aye aye opposed same sign motion carries 5-0 that will open up for public comments if there's anything that anyone would like to discuss that is not on the agenda please come forward seeing none we'll close public comments and move to the consent agenda is there anything on the consent agenda that needs to be pulled for further discussion hearing now i'll look for a motion to approve the consent agenda as presented i'll make that motion do we have a second again a second all in favor say aye opposed same sign motion carries five zero without maybe it will take us to six the uh proclamation for pregnancy and infant loss day mayor dodging council in front of you this evening is a request to consider recognition recognition of a proclamation the proclamation would recognize october 15 2021 as pregnant pregnancy and infant loss remembrance day the request was submitted by infants remembered in silence incorporated they are an organization that works with thousands of people across minnesota in the united states who have experienced the death of a child during pregnancy or through early childhood on october 15 2021 and other previous years bereave parents remember these children annually with a 7 pm candle lighting others choose to remember in their homes or in small gatherings so with that i'm looking for [Music] a discussion on the proclamation that is presented and a decision on how to move forward all right i'll look for a motion to approve the proclamation declaring october 15th 2021 as pregnancy and infant loss remembrance day in the city of mayor i'll make the motion we have a motion from wagner do we have a second a second and we have a second any further discussion all in favor say aye aye aye opposed same sign motion carries 5-0 so in october 1988 president ronald reagan proclaimed october as national pregnancy and infant loss awareness month and october 15th is a day of remembrance for pregnancy loss and infant death which includes but not limited to miscarriage stillbirth sids and the death of a newborn too many families grieve in silence sometimes never coming to terms with their loss the significance of this day is to recognize and raise awareness of the prominence of pregnancy loss and infant death with an aim to support families who experience death of their children and to increase awareness remembrance support program and services for families who experience bereavement three parents around the world remember their children annually on october 15th with a candle lighting at 7 pm some will remember their child or children in their homes while others will remember them in small gatherings around the state across the nation and around the world and would unify these parents in tribute to their children and in honor of these children that die each year the city of mayor declares that october 15 2021 be recognized as pregnancy and infant loss remembrance day therefore be resolved that the city council of the city of mayor on october 15 2021 will be recognized as pregnancy loss pregnancy and infant loss remembrance day thank you for that i think if we could go to 781 the veterans memorial update please okay mayor dodge and council in attendance this evening is stan health with the carver county's veteran memorial with the request to address the council and provide an update on the site located in the city of mayor on the southwest corner of ash avenue also known as state highway 25 and first street otherwise known as county road 30. they have an up he has an update on the site and future plans that they are considering perfect welcome stan thank you thank you for having me have you got a the insert in your package sir on it okay so i'll just i'll just go over it real real quickly you can it's pretty understandable uh the site the memorial is there it's been well received a lot of a lot of visitors to the memorial itself one of the things that we have done on the memorial there is the panels with the saluting soldiers and we have just put voice to those panels so there's a uh we have an image in one of the windows that you can take your phone and take a picture of it and it'll bring up the the site and you can then say army or you can pick army and on that panel there's images that go all the way around the soldier those images all mean something they come from some segment of our of war world war ii world war one korean war vietnam uh and each one comes from some place some some are from an actual battles some are training sessions but this narration will now tell you what each one of these images are so uh we've got three of them done the other three whole fleet area is going to be done here shortly so so that should be a neat and a big improvement for anyone that wants to get over there and take a look at it the museum case itself which is in the center is uh is changing we've had it pretty much the same with a pow display in it right now but we have in the works to where we're going to have a uh soldier of the month and this would be a a deceased soldier we would fly that there would be a ceremony where we would take their coffin flag from the family that would be put up it would be that would be flowing and their bio would go into the museum case and then the uh the end of that month that flag would come down then the next families would be there there'd be a ceremony that would go with it so and then we'd uh take one down put the other flag back up so we're in the works trying to get all the fine points of that done and then that will be put in place the first people that would have their flags lawn would probably be those that would be in the paver gardens right now there's uh there's about 400 soldiers that we have in the paver gardens we have to consider ourselves pretty special here in mayor because we have soldiers from california colorado i know i got one from texas pennsylvania illinois of course all over minnesota and of course a lot of carver county and the surrounding area uh pavers are every week there's always a number of pavers that are coming in where we've completed two gardens and we've got two more ready to go and we'll be probably putting an order in from some for some pavers again here now within the next within the next couple weeks again so we figured out a way to where we don't have to go with a whole garden that we can we can do uh 16 at a time that would uh that way we don't have such a long wait for these soldiers that have purchased pavers until they actually get in so and then the unique thing with it if you're not familiar is that each paver each soldier that has a paper in there can then submit their story into the registry which you can anybody can pick up to go to the computer the magic box and and type in uh veterans memorial and they can put in a soldier's name they can and and and get it directly that way or they can uh put an army and find all those that are in the army uh in the with pavers there we have soldiers from the civil war that are that are in there all the way up to pretty much just about uh not a lot of afghanistan right now yet but we got some iraqi ones so so every segment is represented already so and they're here and mayor so it's it's pretty pretty special i feel pretty pretty good about it okay the reason i'm here uh is to we have gone to the county and we've requested in the county uh that we wish to put in equipment have we don't know for sure if this is the equipment that we can pick up we've got a helicopter we've got a tank we have a house or we have a jeep we have since moved his jeep we don't like we don't like this jeep he's uh he's in the vision of the memorial and from the from here so uh we don't want anything interfering with the vision of the memorial from the parking lot so we're gonna he's he's gonna move if we get a jeep and we've identified a spot right over here for him so these pads maybe are bigger than they need to be so once we have secured a a vehicle a tank we're going after a tank probably first off or whatever whatever we can pick up then we'll bring it in of course at that time we'll get measured and then we'll place it that we won't build a pad until we have the equipment so that we know where we want that equipment to go now with also in doing that you can see we have got a sidewalk going here this goes up to the trail we have we have seen that there is activity walking down through that little shallow area and we want to we want to avoid that because they if it is wet and then it it muds up the cement area here so that we said let's put it in there in the parking lot uh is right there the parking there is a little closer to memorial than back over here right now we're seeing that both parking lots are used for the bicyclers for the trail there's probably as many in here apart as there are over in the trail parking lot and i've seen it the other way to where people looking at the memorial will park over here walk down to there to look at the memorial so so we we asked if that would be an okay thing and they're okay with it the commissioners have approved the plan like we have it here now the one other thing when highway 25 was redone they put an indentation in here that's a bus unloading area we had requested that and and uh mndot uh listened so we were surprised when it came although i believe what helped is when i spoke with the person with miguel i said right now we're driving to buses in and we're backing them out on highway 25. oh oh well you can't do that so our bus parking came in right here of course right now when you unload there there's no sidewalk there and it's that isn't uh that isn't the safe way for really unloading onto the grass so we asked if we could put the sidewalk into here this would mean cutting is curving up so that it could be handicapped right away also here's where you guys come in we'd like to see a sidewalk all the way around here we as a committee can help out some we don't want to foot the whole bill on it and i think i did not check with the county but i think the county where the parks board could possibly be on board with something like that too we'd have to go and see once what their thoughts might be but uh this area right here that sidewalk right here is is pretty doable it wouldn't take a whole lot of dave would be able to tell us about that um andrew has looked at it but we're meeting with andrew tomorrow over here this sidewalk here if you were to do that is a little bit more of a challenge what i have seen uh happening is people are walking across from from downtown mayor coming by the park area probably right over here and they're walking down our drainage that's over to the lumberyard i have seen that a number of times as i've been there so this would be you know the the ideal the safe way the for for doing it so uh the other thing that we need to do if we're going to be putting these pads in here we're going to put sidewalks in that's what that are going to uh connect it uh our drainage right now from this point around is surface drainage if we start putting a sidewalk in here and one over there we're going to block our drainage so we have requested that we'd be going with a drain tile of some sort that's going to be going around in back of the monument and this is where andrew is bolton and mink are coming in because andrew did this drawing for us we talked about andrew buddy andrew was the one that helped us design the area uh laid it out at the get-go so so we're looking to put a drain tile in there that can tie in because we've got tiling underneath the garden area here so this area is all drained drained well as far as the uh the gardens are concerned so that's that's pretty much uh what the print would be showing uh is what we're looking at at doing uh uh oh i i don't know if you're drawing can you bring the groin down a little bit okay we we're looking at a storage set back here right right back here is where we've got our electrical we have our meters and electrical hookup this is the electric that we have on the flags back here and the electric on our parking lot light poles so and then also we have the electrical uh it goes to our slot the reasoning for a storage area is uh if we implement the uh soldier amount with the flag flying thing we would have families that would be there for the ceremony which would probably need someplace up to about 20 chairs uh every every occasion a bit of a podium and we're looking at a speaker system too so and so the storage shed is what houses some of that stuff we also are accumulating stuff there's times we've got to go out there and sweep the sidewalks and we'd whip a bit the county does pretty well with keeping the grass cut that's the contract we have uh the county takes care of the grass cutting there but we still have a little touch of stuff to do and it'd be nice to keep a few pieces of equipment we've been struggling with how to handle that and we've accumulated some other stuff as far as the uh museum case and the center is concerned and it'd be nice to be able to have that in a central area so what size shed are you looking at what size uh shed probably an eight by ten maybe maybe a ten by ten we we were in that error someplace good good any any thoughts or questions i think it looks great i think a great play on a great idea um and certainly whatever you we find out on the sidewalks as you work with bolton mink on those front ones keep us posted on some of that or maggie if you can work with them and see what the costs would be on those um so at least we have an idea of what we're up against okay um it's wonderful is there any way to to track how many people visit it annually or you really can't can you it's that's tough unless you physically sit there and you know if you could sit there for a week and then you know and say this is you know multiply it by 52 then and go that could possibly be a way i just know there's there's there's activity yeah because there's somebody down there yeah i drive by there and uh and activity from from the trail because often you'll see the bicycles uh up up there by the uh so it worked we on the 17th of september we had a history day down here we bought we brought in world war ii reenactors from an engineer combat group and uh so we set up displays in fact we we also brought in a 1980 uh wrecker tank retriever record that we had for display and the reenactors were in uniform and they had all kinds of stuff they had their collections rifles canteens mess kits we had about about 200 people that came for that day from from we had it from about one to six and uh we were trying it out just to see how how it would go and we had a bunch of school kids come down and it it went over pretty good so it was sort of sort of neat so that's great i think this would be a great addition i like i like the new uh phase that you're moving into and the additions to it looks great okay i like it i like driving by it and seeing it the uh the night vision is oh it's so pretty at night isn't it yeah keep us posted as things go on as the sidewalk stuff we can start getting some initial numbers on maybe what it would be to look at sidewalks going across the front yep yep it'd be worth looking into and okay um if there's ever anything you want need any support uh when you go to the county or anything certainly let us know i'd be willing to to go down there during the meetings if you need it um keep us posted been very workable yeah yeah yeah i haven't doesn't surprise me yeah since we've got it up we haven't had any really had any issues that's good our working relationship's been very very good with them so just a couple of announcements uh the legion post which i'm also a part of up in new germany is having her birthday october 20th and there's a speaker and a dinner so something you can keep in mind and then also november 11th we'll be having a uh the uh veterans memorial service or not a memorial service say veterans day up at lutheran high school it's a it's a morning event with a speaker and then all vets and their uh their spouses uh get a free lunch afterwards so it's uh uh we usually have oh four or five hundred people that usually attend to that so it's always something well mike you've been there over the years so yeah right yep uh if you if you have some interest and want to stop by and yeah that's welcome can you just make sure maggie gets all the details i'll do so i'm aware yeah okay okay any any other thoughts or questions comments good so thank you and thank the entire committee for us if you could i appreciate it we'll do thank you thanks dan okay you're welcome all right maggie let's move to 782 uh recognition plaque for the fire station all right mayor dodge and council this evening you are being asked to discuss the recognition plaque for the 2021 fire station project the reconnaissance a recognition plaque is typically a metal plaque with names listed on it recognizing generally the city council commission staff volunteers et cetera that have put significant time into the planning and approving of the project so i did originally put together the recognition plaque and i asked the architect and contractor if they would donate it to the project and they agreed i did seek input from many different people for the plaque i did order it it was a lengthy process with a lot of discussion so ultimately i did choose the fire chief the chief two fire station committee city staff the architect the contractor and the 2020 city council i chose the 2020 city council based on 18 plus meetings that they had worked on the project from at least may 2018 to december 2020 i know there were way more meetings than that those were official city council meetings there were other open houses and i know council attended some of the committee sessions as well but i know that this project goes back further than may 2018 so with that i did choose not to include the 2021 city council because of the project and financial approvals did happen in 2020 i'm not saying that the 2021 council did not was not involved in this project they did approve the selling of the final bonds at the second meeting in january however the decision to sell the bonds for the project were made in by the 2020 council in december so based on that that's why i put the a plaque together the way i did which is up here um so again the plaque was ordered a little over two weeks ago since then i did have a council member reach out and state that they disapproved with this decision not to include 21k 21 council we did discuss kind of the hit the rationale behind my decision however there was no agreement on how to move forward so i am bringing this to city council to discuss and if we want to change this plaque we can i'm just looking for guidance on how to move forward looks good could you scroll to see the bottom and you said this was donated shared between architects and engineers and bci construction yes maggie i can't see whatever you're showing oh um it is uh let me email it to you it's it's it's a basic plaque that just has the names of the city council from 2020 the fire chief chief two fire station planning committee city staff and the architect and contractor it also thanks the mayor fire relief association for project donations i will send it to you right now hold on is that the brain that quit or is that the one that works you he works for us now but he was hired after right so you're recognizing 20 20 people or brian was hired in 2020 in fall of 2020. so again i'm not like there's a lot of people that worked on this project and i'm i know we cannot recognize any of everybody i just want to know like i i'm trying to involve my rationale was to uh put the people that had spent years on this i don't i i put a lot of thought in it that was my rationale but i just i'm looking for direction on how to move forward um did you email it to peggy i'm working all right take a second do that so she can really see it i don't know it looks good to me looks very nice all right peggy it's coming okay so i i'm really looking for discussion because i i really need to know how to move forward because there's a change if you decide on a change tonight what will that mean with this one then how are we from a donation standpoint then will the city just cover the costs of this the city would would cover the cost of this one and then we would have brenton and bci cover the new one what was the cost of this it's a little under a thousand dollars hold up maggie would you please so it's not going to have the dedication date no the dedication is no we're just doing the plaque is simply just recognition in this case i looked at other plaques and i again every city recognizes people differently so it's really up to us how we want to do it if the recognition or the dedication event is important enough that we think it should be on there then we can we can do that as well yeah the ones i looked at that had the dedicated date and then the council that served or sold the financing and then they also recognized the current fire department staff it does recognize the fire chief and chief it just said it said something to the effect of all the fire past and prison just a little small sentence are you looking for like a vote on this one or a change or are you looking i'm looking for um i guess i'm looking for if any changes need to be made or if this one is fine the way it is do we physically have this one that's been made it's been ordered i haven't gotten confirmation that it's been made yet we ordered it about three weeks like two and a half weeks ago we were hoping to have it made for the dedication event which when this was made and approved by several you know the i've sent it to the contractor the architect the fire chief um uh we didn't know the dedication date at the time so well i think it was a great thing i think you put a lot of time and effort i agree um that the count the 2020 council spent years doing this project we spent countless hours going through and combing through all the details i understand that the 2021 council has done change orders and the bonding but if we had never approved the building we would have never had to actually approve the bond payment so i feel that it's not worth additional city money to redo the plaque i feel that the right people are mentioned correctly on the plaque so i'd like to make a motion to approve the plaque that was as presented all right we have a motion to approve the plaque and hang on the new fire station as presented do we have a second second we have a motion a second any further discussion yeah i just want to say that it's a shame that there's two people on there that don't even live in the community anymore there's also two people on there that voted one voted no on every single item and they're being recognized and the other one voted no when it came to how much to spend on it but and they're being recognized so i i just want to make an uh like a say something to that so city councils as you know work together whether they vote you know this project is based on a quorum vote so whether or not they approved of this project in some capacity or another they were still part of the council at that time okay i'm just saying like and also understand that if if there wasn't you guys wouldn't have had so many meetings if there wasn't so much bickering and picking the thing apart i mean i read all the minutes of 2020 and it was work session after work session because of the discrepancies that they came up with i mean even even during the lame duck session when there was a special counsel meeting called on december 28th to approve the bid and the pre-sale of the bonds i think that should have been something that could have carried over like basically the street reconstruction but that's all i have to say okay all right any further discussion all right we have a motion and a second to use the recognition plaque as presented all in favor say aye aye aye opposed same sign nay motion carries four one uh with melender being a nay with that then mega let's go to 7b one uh street projects 718. all right mayor dodge and council in front of you this evening is a short update on the 2021 street project as well as the steps that are needed that need to be taken as we approach closing out the project so in your packet you'll see the final final numbers per bid and the feasibility study that was done last year let me zoom in quick just to go over those numbers in 2020 when we were doing a feasibility for this project we it came in at an estimated 1 million 486 000 and then uh per the bid that we put out it came in at about one million two hundred thirty six thousand um so this evening you're being asked uh oh sorry as so as the project comes to an end the assessment portion of the project does need to follow a process and residents need to be informed of their potential assessment based on that final bid number and they do need to have the ability to prop to provide feedback and comment in a public hearing so this evening you are being asked to approve two resolutions the first resolution is resolution 10-11-21-36 that would order the compilation of the assessment rule for 2021 uh for the 2021 project that is in your packet the preliminary assessment that is this so with that the city administrator and city engineer recommending approval of this resolution that would declare the cost to be assessed for the project and that would direct staff to prepare and finalize that role for the project per the city's current policy the second resolution is resolution 10-11-21-37 and that would approve setting the public hearing date for november 8 2021. that resolution directs staff to send invites to the impacted residents for the 2021 street project and invite them to the public hearing it also provides their assessment numbers based on city policy so the city administrator and city engineer are recommending approval to set the public hearing to november 8 2021. with that we are available for any questions dave if you want to add any additional information otherwise of additional information was provided in your packet uh yeah i guess that what i would just uh say in addition to that is um this is to a certain extent like said in your preliminary levy right so this is setting the proposed assessment this is the notifications going to go out you have a proposed assessment role in your packet final assessments won't be set until the assessment hearing after you've had a chance to hear and get input from the public that's the point at which you'll make the determination of the final amount to be assessed so i just wanted to point out that generally speaking this is once you set this you can't go higher but you still have the ability to take input into consideration if you wanted to make adjustments the other thing i would just point out with the resolution stating the cost that it also uh sets the payback period at 15 years and uh interest rate of 3.45 so which are terms for you um to set uh again i would say once once you make this notification let people know that that is what your intent is it would be difficult to lower the payback period or increase the interest rate but again based on input you receive you would still have the opportunity to make adjustments to those numbers if you so is there normally an interest rate yes usually it's uh based on what the city borrows the money for or the interest rate that you borrow the money plus a percent percent and a half to cover your administration cost of basically providing the financing for the project so say that again on the number of years you said we can't go if we approve it at 15 we can't go down to 10 or can we well i i would say you can you would be setting the expectation that they're that the property owners are going to have 15 years to pay it off i would say that if you're unsure about the 15 i would start i'd recommend you make a 10 years your input and make an adjustment to prolong that period versus shorten it i think just the expectation would i think you'd be setting an expectation at 15 years if if you intend to consider something less that you probably should start there okay i don't recall ours was 10 years i do recall interest rate i don't remember what it was but i don't i think we had 15 years though oh mine was 10. no maybe not i don't know all right any other i celebrated when i paid your losses needed on this so if it was passed like what what what would they be paid back what would it the total cost be on that twenty two thousand six hundred fifteen twenty seven what would that owner be paying or does that include interest are you saying on an annual basis well just the overall uh or annual i'm sorry what what property were you on nick yep so the total assessment 22 615.27 to be paid at the time it's assessed or over a period for you to set with interest 15 years at 3.45 yep again as it's proposed in here maggie do you recall what the city borrowed at what percent uh i don't know what right off hand um but yeah this was the this was the 15 and then this payback interest rate was part of when we it was in the packet and the financial advisor did provide that at the time when we borrowed the money so we're just going based on the information that when we bonded this is the information that we used um at that time or what we were planning for again not that that can't change um so this does not include the interest if the homeowner decided to it does not the interest gets added every year and those numbers are straight from our policy correct yep this is actual cost and then applying the policy if you recall you've been given some various options to look at if you wanted to consider making adjustments the intent would be that we would have between now and that assessment hearing we would have a workshop to kind of just talk through the numbers in a little bit more detail and and i guess revisit those options just so that you're at least prepared going into the assessment hearing again based on the input you hear based on decisions or projects of the past how how this may apply or not apply what if any adjustments you want to make this is what we would propose uh sending out for notifications and then yes we will be we did plan on having october 25th as a providing different scenario information so that you could take that into consideration when you get feedback november 8th any other questions that then i'll look for a motion to approve resolution 10-11-21 10-11-21-36 declaring cost to be assessed and ordering preparation and proposed assessments for the 2020 one street project i'll make that motion we have a motion do we have a second a second we have a motion and mcnealy has a second any further discussion and are we leaving it at the 15 if it was that 15 years then i'm assuming correct it it was when we did the initial all right the only other thing i would ask meg before the work session could you add a column on to the end and let us know what the initial number was that we first projected that we sent to the homeowners and what we thought they were versus now that we know the numbers yes yeah preliminary whatever it was a year ago or or close to that just to see how that fluctuated since we've now uh have the project completed and yeah and everything yeah i was gonna say it's it's five six thousand dollars yeah a property i mean just kind of you can see by you know the the feasibility study uh had uh estimated assessing 594 thousand nine hundred five hundred ninety five thousand about and versus four hundred seventy five thousand actually i think if you go fifteen years instead of ten since this project was a little bit more it might make it a little bit easier for people yearly to make and i agree with that i just don't want to lock in the resident if the residents decide hey we want to do 10. and is there a penalty to pay it early no no actually you do you do have the ability to pay it off before the project is assessed and then each year you have the ability to pay it off before before a certain date before interest hits again and i think that's a good point that anyone could pay it off in 10 years thank you for bringing that up all right uh any other discussion hearing none all in favor say aye aye all right i'll pull the same sign motion carries five zero then if we could um i'll look for a motion unless there's any other questions on the next resolution i'll look for a motion to approve resolution 10-11-21-37 approving november 8th as the date for the public hearing on the proposed assessments i'll make that motion we have a motion do we have a second a second we have a second any further discussion hearing none all in fair say aye aye aye aye all same sign motion carries five zero uh then meg if we go to seven b two uh the restoration of the wetlands all right mayor dodge and council this evening i will be providing a short summary of the wetland project that has been in progress since 2013. if you're not aware of where it is it is to the east of the veterans memorial off of highway 25. uh so the wetland project has been a joint effort between the neighboring property owner joel binkemeyer and the city of mayor it was initially started as a way to alleviate stormwater issues within the city the project was approved as well with the understanding that someday the project would create wetland credits that could be sold to fund the project costs over time so over the year the project over the years the project was initiated and now it is nearing completion it's been about eight eight-ish years so as far as uh the wetland credits go um since it is nearing completion we're working with the minnesota board of water and soil this is the entity that that regulates the wetlands and when an entity creates wetland you need to certify it and then that area can be designated wetland if if it meets all the qualifications and then can be sold to other entities in the state of minnesota to help mitigate authorized wetland impacts um so again uh pursuant to the original agreement an amended agreement with finkelmeyer or between vince meyer and the city of mayor most of the completed work is is done as far as the restoration of wetlands with the end of it completing we can start the process of selling the credits and generally wetland credits are sold over time and therefore funds for the entire wetland will be received in state on a staggered timeline once they are sold over time and this could be a few years um dave might know a little bit more about that than me but it's it's a year or it's a few years long process so with that partnership however vince meyer did request a lump sum he expressed interest in receiving compensation for the wetland credits that he's entitled to pursuant to the agreement the lump sum would be a total of about two hundred seven thousand nine hundred twenty nine dollars and seventy eight cents this is actually a twenty percent discount on the current value of his credits the benefit to the city of mayor agreeing to the lump sum is that it would reduce administrative time and costs associated with selling and splitting the credits as a partner over time there's a lot of administration that goes and that this is involved and if you can make it one entity which would be the city of mayor it would just make the process easier instead of negotiating or figuring that out over time um otherwise that is the process that we would take if we didn't do the lump sum we would every time we sold credits we would go through that process of splitting them according to the contract so final steps um right now to be considered moving forward as we finalize this project vince meyer we need him to execute and record a conf conservation easement on the on a form that's required by the minnesota board of water and so soil resources vince mayer and the city of mayor will grant one another perpetual drainage and utility easements related to the restoration of the wetlands also identified in the original agreement and the city of mayor needs to determine if it will agree to pay the lump sum to vince meyer in that amount and take on this uh moving forward be the sole entity of this project uh so financial with with the review uh with the city's financial advisor we don't currently have enough money in our stormwater fund to pay that lump sum however the city can choose to borrow money from other funds to then pay those funds back over time so when we sell those credits we will get that money back and we can replenish that fund over time the funds that we do borrow from we would set up a payment schedule with the financial advisor and we would pay that fund back with interest so at this time i am recommending approving and in your agreement um or in your packet there is the second amended agreement for the restoration of wetlands this connects to the original agreement and the amended agreement between the city of mayor and joel binkemeyer um this highlights the steps that i just mentioned that need to take place and it's an agreement that vinkemer will certify and sign the documents that he needs to sign and then the city also needs to decide how we will if we will move forward with the lump sum payment if we do we do have language in there that says subject to the condition press subject to the condition precedent of certification so we do need to verify that the wetlands get certified after he signs the agreement then we shall pay no later than december 31st 2021. so there's a it's kind of a balancing act we need him to do his part it takes time to certify the wetlands and then when we have confirmation that it's certified we can then make that payment for some reason the certification doesn't go through then the payment doesn't go through obviously right we don't have any reason to believe that the certification won't go through we just need to initiate the process and confirm it before any payment is made so we'd be saving like forty thousand dollars if we do the lump sum um we would be yeah so he's giving us a 20 discount again his intentions are to he wants to separate from the project right now as well just because he knows we both know that this selling wetland credits will take time dave i don't know it's like you can only sell so much each year there's regulations and so it could be um could be years and he took several years for us to sell to sell them completely how many credits do we have so the city has over six acres for that that we have to sell uh on the pinkameter property it's a little over two acres so the idea would be is if we make this lump sum payment we we basically take control over the whole bank the whole what is it uh nine plus acres that then we would sell and reimburse ourselves one for the cost of that we're paying for the credits on vince meyer property but then really this has been a project that has stretched years and years and years and years that has uh you know construction costs associated with the wetland restoration but also also storm sewer infrastructure and so right now at the 2.25 cents a credit which sounds like it that may be on the low end of what they're going for right now but our credits would be probably worth around six hundred thousand dollars just for the city share right because i remember when we went through this whole process this was the end goal i know that the county had come in and asked to purchase the credits or wanted rights to the credits before they were certified at a lower rate we i remember the council vote said no we're going to wait to the project certified and sell on our own so we could make sure we got back our full investment into the project right now you know this has taken a long time but yeah that you know compared to i i think just in 2019 our cost estimate uh we're estimating those credits to go about 1.75 a square foot so they're they've gone up 50 cents a square foot uh since you know just over the last couple years now it's all subject to the market and the supply and the demand so you know at some point they could go down if the needs not out there right now with development going as it is there's a there's a demand for these kind of credits and that like you had said that was always the end goal is this was a way to finance storm water improvements that we were in need of yeah we had to make these improvements and this was a way to be able to pay for it in the future and once it gets certified then we're good to start selling credits correct okay 2.4 acres equals the 207 000 yes uh no no this is where it gets a little complicated the 2.4 acres was the minimum he was guaranteed because it's based on the amount of vegetation and the quality of the wetland restoration his actual credits i believe are 2.8 is what the um is what the calculation is based on even though the agreement contract says 2.4 i believe the agreement says a minimum of 2.4 at least 2.4 wetland credits at least all right any further questions for either the city or maggie so he can sell them individually though we don't have to sell them for him right no we oh no you go no our agreement with him was that the city would be the administer of the bank and we would sell the credits and we would have to reimburse him i believe is the way that was originally set up that it wasn't two separate banks that it would be one bank and then right and then we would whenever they're sold we would split it based on the algorithm that was approved show me where that's at i don't remember reading that one and we're gonna where are we getting the money to pay this off at would you say maggie so i have been working with the financial advisor and so we are going to put together a payment schedule that will pull from our other enterprise funds the water either all of the water all the sewer or both and then we will reimburse it over time when we get the credit money back so we will have a record that shows what we borrowed and what we'll pay back to those accounts with interest is there something else you want to see in there larry did you ask so that the what the agreement says is that finkelbar will receive at least 2.4 acres so on so forth and the city will be responsible and do all things reasonably necessary for obtaining the wetland credits for vince meyer including but not limited to application we got a heck of a deal he paid 580 for the property in 2011. yeah so i can go into the longer history if you would like that but there there is no credit there are no question that the property owner is getting a heck of a deal the question for the city has always been it how is what is our deal and our deal was that we couldn't do this project without his cooperation and it made more sense at the time where we were negotiating versus trying to figure out and one he was not going to sell us an easement and the whole time what he wanted was his value those credits and for us the financing and the kind of the dollars and cents made sense because it was a way to pay for improvements that we needed so there's no question he's getting a great deal but the city is getting improvements that you would otherwise had to figure out a different way to pay for fully funded by this deal so you think the credits will will stay like they won't decrease too much uh no indication that that's going to happen right now i'm just looking at here is it bank is it agriculture or is it the normal one with what our bank is in i couldn't tell you just looking here because uh maggie i think we uh we we have a potential buyer out there and i was looking for mark kellogg's yeah we do have interests already um but again we can't really pursue that until we have all of this sorted out first i i think that i mean i'm just from being with the project from beginning it you know it was it benefited the city to do it the way we did it because there was a lot of things that we weren't be able to do that we had to take action on with the storm water coming out of hidden creek yeah yeah so yeah we had severe flooding issues on the south part of town that ultimately this was kind of a link in the system that needed to be addressed to to alleviate that that flooding and again this this case gave us a way to to pay for it again 100 percent acknowledge this is a really good deal for the person that's giving us this easement but it wasn't a bad deal for us no it wasn't that's one thing that's one reason why we're waiting to sell the credits till now because they did go up in value from one the conversation was years ago any other questions if not i'll look for a motion to approve the second amendment agreement to pay cash to joe vince meyer of 200 and 7 929.78 i'll make that motion we have a motion do we have a second oh second we have a motion a second any further discussion all right all in favor say aye aye opposed same sign motion carries 5-0 all right city council reports no the planning commission was canceled again all right nikki uh we actually had an eda meeting chad we both attended it um it was a good conversation we talked about some american rescue plan act funds that could be coming for the city and just kind of talking through some of that the other thing was to we started discussion on the old fire station property and we kind of came to the conclusion that we would like to maybe go out for an rfp but i think that's going to come to council at a later date because that would allow us to possibly sell the property but have a little bit more control over what actually goes into that space do you have anything else janet nope you pretty much covered it anything else report on chatter no park board tomorrow night so all right council member wagner anything to report on no all right thank you so with that i will look for a motion to adjourn i'll make that motion motion second i'll ever say hi hi we are adjourned maybe just stick around for the work session i don't think so maggie no i don't think so dave okay thank you thank you thank you dave thanks dave lucky just kidding all right maggie are you ready is there anything you need to uh no i'm good all right then we will call the uh workshop meeting to order start with the 2022 enterprise budget all right so um both of these items on the workshop kind of go together my first discussion and this is part of our budget schedule is to review my preliminary enterprise fund budgets for operation budgets for next year so as you know in 2018 we did a utility rate study based on future projects that would needed to be covered with storm or for water sewer and storm water systems as you know most of our operations for our enterprise accounts or our enterprise yeah our enterprise accounts come from utility rates and billing so for usage of those who are connected into the system so to pay for future projects and maintain the cost of day-to-day operations we have been over the since 2019 we have been approving rate increases of three percent based on that study so for the years 2019 2020 and 21 we did approve three percent increases the year 2022 is still under discussion we'll talk about that next and so what i wanted to do is get in front of you the numbers that i've put together as far as operations for next year that includes debt payments and then have any discussion if anything stands out to you or any questions you have i will be available to answer them um i won't go into too much detail all of it's included in your packet um but again this is preliminary i'll go into more detail at a later meeting i just this meeting is essentially just to cover um kind of any preliminary questions as we work through this as you can see the water fund debt has gone up that is because we did the projects in 2020 2021 and those payments are starting to come due in 2022 [Music] and then a lot of the data as far as utilities is based on history or the last three years and then also