they're not violent creatures it'll move on please did you find it on the website no i just got my item so i think i sent one to the fire chief didn't i yeah scene see how your rate kyle i'll add you to my list i was on it last time i know you were but you know when you get to be i'm not into the swing of it all quite yet i'm getting there all right at 6 again we'll call the city of mayor regular city council meeting from monday june 27 2022 to order if we can start with the pledge of allegiance please all right do we have any additions to the agenda tonight hearing none i'll look for a motion to approve agenda as presented i'll make that motion second we have a motion a second all in favor say aye aye opposed same sign motion carries 4-0 we'll open up for public comments if there's anyone who would like to discuss anything that is not on the agenda please come forward seeing no one will close public comments move to consent agenda is there anything on the consent agenda that needs to be pulled for further discussion hearing none i'll look for motion to approve the consent agenda as presented i'll make that motion second we have a motion and a second all over here say aye aye aye opposed same sign motion carries four zero that will take us to 6a1 david drown associates city administrator search good evening council members mayor and staff thank you it's been a while since i was last here so the good news to report is that we had a good number of applicants for your city administrator position we had a total of 19 applicants for that which uh i thought we did very well um obviously some of those candidates you know were kind of stretching uh when they applied they didn't have uh the background that we were looking for but we did have a number of good applicants and so going through that process since we last talked what i did is i did take a look at those 19 candidates i reviewed them and i elected to move 13 forward so there were six candidates that i didn't believe would be qualified for what you're looking for in terms of a city administer some of these individuals did not have a background in government um and i felt that that was important for the position of of city administrators so 13 candidates were asked to go to the next step of being a semi-finalist those individuals went and did a video interview as well as a personality assessment and during that time we did have two individuals that did not complete the assigned homework uh by the due date and so those two dropped out and then we did have a third candidate who i was quite excited about who did withdraw his application for personal reasons i reached out to this individual and really i inquired and asked if there's anything we could do to keep them keep them in the applicant pool unfortunately this individual said it was personal reasons didn't disclose and did continue so we are now looking at a total of 10 applicants you have received information on those candidates the video interview the personality assessment their resume and a copy of their cover letter so what we we're going to do here tonight is going to talk about those individuals we're not going to use names because that's still confidential information um we'll refer to candidates by numbers and then at the conclusion of tonight's meeting the names of the individuals who you are inviting in for an interview will become public and so what our office will do is we'll put together a short bio of each of those finalists and then we'll provide that to luanne and then you as a council can direct how that gets shared with the local media and other uh requests that may come in so with that said the first thing that i would like us to do is is to start talking a little bit about the ten candidates and try and kind of weed that down to five to six candidates you may say why are we looking at five to six candidates and typically we've got a time gap between now and july 20th and a lot of these individuals may have applications out for other positions and for various reasons individuals may drop out so that's where you know i would hope that we could cover an interview on july 20th so what we have found works out very well is to simply go around the table and just if you would please indicate the uh top three or four candidates on your list i've got a little sheet here i'll be keeping track of what everybody's preferences are and then we can certainly identify those that are consistently rated at the top those individuals for sure we would like to invite in and then if there are any other individuals we can have discussion again using numbers and not names we can talk a little bit further about each candidate so anybody like to start us off perfect you want top three yes please i have two one eight okay i have one seven eight [Music] i'm sorry one seven eight eight okay thank you i have two one eight uh two one ten okay and peggy's were uh 2-1-9 okay just a minute we've got plenty of time larry it's a big decision i know three two six my god okay so basically what we're looking at is we had uh for candidate number one we had uh four votes for candidate number two we had four votes for candidate number three we had one vote we did not have any votes for candidates four or five for candidate six and seven we had one vote each for candidate eight we had three votes for candidates nine and ten we had one vote so i think there's probably agreement that we would invite candidates one two and eight for an interview is there an agreement from the council on that those were the candidates who received three or four votes from the group numbers again one two and eight i'm good with those three i am also are you looking for a couple more that are i'm good with those three for sure yes so that's kind of a starting point to say for sure these three and then i guess i would invite the council to have discussion about uh there were five candidates that received a single vote so we can have some discussion um i think it would be worthwhile to have more than three [Music] thinking five or candidates correct yes i know nine was on there uh once i had nine as my fourth do we just want to go around the table and do you want to tell me your uh fourth and your fifth candidate you may not i'm not sure if everybody has those numbers i know no i asked for just the top three [Laughter] so numbers are on the tops of those resumes no i know i only picked three minor six and nine i'd be open to bringing in nine [Music] i'm hearing some support for candidate number nine you got three of us so far okay okay so that brings us up to four the other candidates that received a vote are three six seven and ten i'm fine with ten also i would be good with ten that was my third choice very good with him all right let's try to get one more six so you saying number six no i'm just saying six candidates you're saying if the council does want you can go with five six um it's really up to you like i said some of these candidates have other applications out there and it's a period of time before we actually do the interviews i like six like number six i would be okay with six um there's a little struggle on the videos i thought but it might just struggle with a lot of the questions but it just might have been because of what it was so i'm okay i'm okay as a sixth to bring six what about seven i didn't i wasn't interested in seven i i wasn't either but i would be okay with it for the same reasons yep [Music] maybe should we just can we can we do both i think that's going to be a little much too much we don't want too many either it gets to be a long day because you basically and this is yet to be determined but typically what we do is uh the council spends an hour with each candidate and then at the end of that time period then you sit down and deliberate and have discussions about and make your choice um so it does kind of get to be a long day i mean i i like five but can you have like an alternate if one drops out in between now and then sure and that's exactly how i would explain it to them is that you know there's just a limited number you know as we get closer to that date because some for a lot of candidates um you know they've applied they've done the video interview the assessment uh some of them it doesn't really become real until they have to take time to come in for an interview and some people do you know further evaluate it and say you know what now is just not a good time um you know so within a few days of me calling and notifying them typically i do hear back from individuals if they're not going to proceed closer experience what we're looking for an educational background that's exactly where i stand on those two also just based on experience and education has no management experience oh did you give numbers i do did you yeah okay no i didn't put mine in i said two eight and one which were your top three i was just quiet i had ten questionable no and five questionable as maybes i'd be okay with six five i thought was yeah i wasn't sure about five i questioned that i'd be okay with six six as an alternate so would you do an alternative is that or is that what was that or not would you call them up and say hey if someone drops you're in save the date is that even yeah yeah is that typical common you know i i have done that before with some other ones you know i i've had some interesting recruitments recently where you know we've had six individuals and within a week of individuals being notified three of them dropped out so you know and what i stress to the candidates is that it doesn't really matter how you get in there and get an interview what matters is how you perform once you're on the job and you know it's i'm just looking at time constraints and just the amount of information to try to manage six candidates i was really comfortable at five that's just me personally the right number then maybe five is no in the first kind of struggling to get that sixth one isn't really because i mean we can always kind of go back to that pool if all of a sudden you only have three and two drop out right i mean it's not like you can't reach out to them again to say that we'd like to move you forward right yes true i mean you know and you're exactly right i could you know we've got six selected here i could just mention the sixth one you know you're very close we you know if anything changes i'll be in touch with you you know if possible and if you're willing please keep that july 20th date open uh and then obviously you know as we get closer i'll certainly the other thing is once he calls these five maybe one of these five are going to drop out and then number six will just he that'll be the last call he'll probably make and i would yeah and then then you've got your five candidates that's it just gives him flexibility to be able to to get five candidates in i would say number six would be the alternate number six okay and if you call the five and all five get then i would say where six is out six is in if one of the five say no i've withdrawing okay so you're saying you'd like to have a decision tonight or should i tell number six that you know if i reach out to all five of them they say wonderful i'm excited i'm interested and then i get a call and say a week from now when someone says you know i've been thinking more about it should i tell candidate number six that you're still a possibility um can you tell them nothing for two weeks well they know the schedule they're probably looking for yeah we want to know where we're at yeah if not watching tonight even i i guess i'll look to you to see what's ba if it's common and seems right to to let six know that as an alternate and if someone you know things change if you can wordsmith that good with that candidate um i'm okay with that i and give you and we'll and once we make the motion we'll make the motion give you that flexibility to add that one in if someone does drop out so you can just do it yeah no that sounds great that sounds great right does that seem fair i mean i i don't want to disrespect any of the candidates either right yeah no and no i i don't think you are by any means i think you're just saying that you know it's up to the candidates that we have and we selected these five however should one drop off we would be willing to sit down and talk with you and you you may be surprised i mean you know some candidates may uh in a video interview like you're saying be accustomed to talking into a computer and not having a person uh to communicate with and so they may not initially appear well but when you get them into an interview that may be a whole different side of them and their knowledge of local government just really comes out so um yeah i don't think you can you know all right offend it seems okay with that then i'll look for a motion how many do we have right now we have five one two eight nine and ten is that correct pat yes one two eight nine ten and six okay all right i'll look for a motion then to move forward with candidates one two eight nine and ten with number six as an alternate i'll make that motion we have a motion we have a second second second any further discussion i thought we had got some really nice candidates with a different background experience so i'm excited to bring them in a lot of different backgrounds yes so then the next step i'll i'll contact them tonight i'll contact that six candidate and let them know that we'd like them to you know be ready and prepared if that opportunity presents itself uh but one minute all in favor say aye aye all right i'll call the same sign caution carries 4-0 yes sorry so the next step then will be to uh reach out to the candidates uh and ask them to send me their references uh provide me with a release so that we can look into their background do a credit check um we'll also have them do kind of a mental aptitude which will look into their logic and their reasoning and then you know that additional information will be provided to you when they come in for their interviews on july 20th so that information will be provided a week ahead of time so that you can you can go through that information and that'll help fine-tune kind of where you're standing on ranks and then also they'll have the opportunity to talk with them and ask questions i will send out a list of questions that we typically use that you know the council can tweak and change revise and we'll go from there so the next item that i'd like to talk about is just what you have envisioned for that interview day you know there's a lot of different options uh some of those options include having staff sit down with the candidates typically the council does an hour interview typically with staff it's about a half an hour interview that they have with each candidate again questions can be crafted by the staff maybe specific to their areas of expertise and then what they do is they provide input to you as the council they'll just complete a form they'll give some insights make some comments about what they maybe liked or disliked about certain candidates and then that will be made available to you prior to your deliberations the one thing i will remind people is that the council will have more confidential information the staff will be provided with a copy of the resume and the cover letter so that they have the general background of the candidates but not the more detailed confidential information and it is ultimately the council that makes the decision they certainly can benefit from having some insight from the staff and that's kind of the intended purpose is to you know give staff some ownership in this decision it's a big decision for the for the city and maybe have some technical expertise asking questions of these candidates um okay so for the july 20th what i mean what time are we thinking these like council interviews would start just so that everybody can plan accordingly with their day job so typically it's a full day typically the staff will meet with the candidates in the morning and then simultaneously maybe around 11 o'clock 10 11 o'clock is when the council starts meeting with candidates so yeah is that going to pose a problem i can't shift that either i mean we could remember what we did are you going to have staff meet with us i think we did last time we're so small i think it's important that i think so these i guess five if if everyone wants to do it and partake i would say we have all staff the fire chief because see then and then when did we do i really like that little meet and greet thing when was that was that like not on this day you know i don't remember what we did i thought it was the same day everything was the same yeah i thought we had staff staff met and then we kind of met over lunch and kind of had a box launcher excuse me um box lunches and then they just went around and met with some members from the community i think it was a i think it worked well and then council and then council did in the afternoon yeah so council council university would start like at one o'clock what counts if we're going out hour you set so we're going six five hours yeah so i would we need three hours for the first for staff so there we got eight hours yeah so what we would do is we would probably run them concurrently with one another we'd have you know some individuals who come in and maybe their first meeting is with the council but then later in the day they meet with staff but the staff would start out earlier in the morning and then the council would kind of start a little bit later and would probably go into the evening with deliberations and discussions yeah i mean does it have to be an hour long i mean if you get what you need from the candidate i mean i don't know when the next one's prepared you know right is there but i'm almost thinking an hour might be on the long i think half hours too short for council an hour it was probably i'm guessing it's gonna be more in the 45 minute range but it gives you a little bit of time between each candidate too yeah to think about them to make your notes right to you know just to kind of digest with what they've said 45 minutes and then we have 15 minutes in between where we could write our notes because we decide that night don't we correct that's i am working with the city which is doing it on two separate nights and not starting until later in the evening um until four o'clock i mean whatever best suits you as the as the council and staff and works best so um well staff we can do in the morning for sure that's not a concern oh if that works for andy's schedule if he wants to partake in it um i think he has a little flexibility but um and do we want to do the community thing again do we want to reach out to community members or uh some of our stat you know uh our engineer or or our attorney if they wanted to be there or just for instance what happens like say i can't get off work we'll do years later in the day then oh my god okay that's a long day for this oh canada oh we can't yeah yeah we can't do yours later in the day i see what you're saying because the count's a full council interview correct and it's an open open meeting so maybe do you want to do it over two days to the 20th and the 21st and do a few candidates like start at 4 o'clock the only problem with that i think is you forget about the first ones you interviewed when you have that break like that that's why you kind of want to do them all in one day we could do time to chad what time do you get off well i have a lunch break and then i work till 4. so what about if we did invited the community to do a meet and greet after four and least chad would get to meet everybody with whoever we invite don't invite would like all of our committees that we have and whoever else shows up that would like to meet the potential candidates please chad would say if he does miss he would at least get to ask them questions we'll still be here i guess how i see the day playing out correct me if i'm wrong is it 10 o'clock in the morning the candidates would come and start meeting with staff and then do a lunch meet and greet like you did it like noon to one one o'clock would be the first interview for the city council until six pm would be your last interview because five hours so you'll be done by seven then at seven o'clock you can do your deliberations make your decision and you're done done it to keep it all in one day you want us if you want to split it i think one day's best yeah but if you want to split it up then you have to start at four o'clock for part and four for the next and you know you know that's what you're going to have to do but i guess i would that's how i would see it playing out if and i don't know pat you you've done it more than i have you know uh things have changed with the whole covid right there hasn't necessarily been the meet and greets happening as of recently but you know it's certainly an option i think some of the things that we've had other communities do is you know they'll have the candidates hop on a bus and they'll just you know drive around the community and point out different assets that the community has they'll make a presentation you know maybe you know water department talks about their beautiful shop and you know what's going on there the fire department talks about their new station you know something like that just to kind of give the candidates a sense of what they're getting into but um the meet and greet you certainly it's something that they can do i don't know if you were thinking that candidates or the residents that would come to the meet and greet would then fill out a form and share input with you on the candidates um you could always i know we talked we just had a discussion after i believe on it i can't remember we might not have time for the meet and greet based on based on this that staff's gonna need two and a half hours we're gonna need five yep um we should have some sort of a meal there if we're catching something you know give them a little break but i like the idea of drive going around the community for an hour well i don't think you need an hour no well if they go into some of them and kyle goes through some of the wastewater treatment oh and how detailed then you know we get it but by the time you get into in into the new fire station show them that and then get back on the button and get to the next probably so we'd have to run to bus no so how you could do it is you could just if staff meet with them i mean i'd like to be part of the council interview process where i'd like to be but i'd like to also be part of the staff so i'm going to have to make me too but if you have the staff do the meetings at ten o'clock until say one because you're doing a half an hour you have kyle and janelle driving around the community we'd figure out some or one of them because they'd be want to do an interview when that person is done with the interview then they get in with kyle in the city truck and kyle takes him around the community and explains things that's all he's got to do and then you're done or janelle or whoever you want to have do it right i don't know can you drive a diesel i don't know but you'll be doing interviews so as you're doing your interviews at one o'clock and the person that's done it by two then kyle would take them around the community one at a time i've done it one at a time before or do it they could do it before the interview too so they would like it 12 30 or whatever he could take them and then they'd do their interview at one o'clock he'd bring him back here for the interview or or we have scheduled you know from 12 30 1 30 kind of a lunch break type thing you know where they do everybody you know so you don't have basically staff time being taken up given a bunch of individuals there is a benefit to having the group that way they all hear the same thing yeah that's true would mayor luther and i have a van that they might let us use they might i mean one of the schools we should be able to get a small bus right can we just use the rescue fire truck or truck ride put the fire chief in charge well that we can figure that out if that's what we want to do we can figure out how and we can let the community members know [Laughter] [Music] yeah so you're thinking you want to do city staff will do interviews from like 10 to noon let's say 12 30 or 12 30 and then from 12 30 to 1 they can have lunch you want to give them lunch and then at one o'clock we'd give them a tour of the community before their interview because then if so from 1 to 1 30 they'd do the tour and then you'd start the official interviews at 1 30 with the candidates right is it better to start an hour earlier like nine o'clock earlier then do a tour have lunch and then start with us yeah it gets to be a long day and so i kind of hate to push it too far back just because yeah you've heard a lot of like myself by myself with them no it would be a group as a group it would be a group and how much time would you i'd mentioned a half hour it doesn't have to be a half an hour it could be longer it can be less okay a couple of questions okay yeah i feel like what staff would provide we could figure out with it so 20 20 minutes 20 minutes okay okay and i think i heard the council 45 minutes but then obviously there would be a 15-minute gap in there for in case somebody runs over one of the things that we will be doing is i'll be in the meeting with the council and i'll know the questions we'll have them pre-written we'll be sticking to the script so everybody gets the same opportunity to respond but then if they fall behind i'll say okay we've got 10 minutes left and we have you know eight questions remaining one of the important things is that we want to allow them time at the end to ask questions of you that shows how much research they might have done into the city of mayor and so 45 or an hour i'm guessing most candidates will stay here right so if we get done early we can always pull the next one in early right i'm assuming we're going to be on site most of them correct yeah i would assume that most of them will come in and if we could kind of set up a waiting area yeah i'll set up so make sure we have you know some snacks and refreshments yeah um if they're stained so that they can yeah wi-fi a little yeah we can do all that are we going to serve do lunch do you want to do lunch yes i think we should okay or something we'll have to figure out where where we want to get it from or cater it in from agave or something okay we kind of like agave just a local our local restaurant we'll use that we'll do that yep you do talk to the candidate we ask if there's any diet needs okay restrictions that we need to be aware of good idea so then that means staff will meet with them at 10 we'll be done by noon at 20 minutes each if we do that is that what you're thinking 20 minutes i was thinking we'd go earlier 9 to 11 then and then we'll be done and then we could do a tour a lunch and then we can start at one okay or council so starting start at nine o'clock with staff be done by 11 then do the tour at 11. is that what you're thinking and then lunch okay unless we want to do the tour right away and we get them here and do the tour right away and that's up to you i'm just trying to get some well maybe the tour right away because then if they have questions about the city they can ask them in the interview it's maybe a tour at nine okay that shouldn't take more than an hour right the one thing i will just mention is that some candidates may have a for the driving give me just a minute to look and see where all of our candidates are coming from um you know sometimes it is nice to not start out with the tour because a lot of individuals have to arrive at nine o'clock if i know of some individuals who have a longer commute i will push their interview back further so that they have time to get here and i'm just looking now just to our lunch yeah i mean i would recommend if we could do a lunch tour it just okay gives a little flexibility for i'm good with that okay so that would be at 11 o'clock is that when the tour would be that's what i was suggesting yeah okay and then at noon would be lunch okay let's start interviews at 12 30. that first candidate's only going to get a half an hour for lunch the rest of them can have you know an hour and a half that's going to be the difference true it's the first one your teeth and no food left yeah is that what you want to do i think that's a good schedule others thoughts on that that's fine and what i will do i'll put together a tentative schedule and share it with uh with the council uh as well as you lose any uh candidates or anything like that we can always tweak it and modify it but uh we'll stick kind of with that general schedule that you've outlined here so now that we've approved the candidates it's now public going forward correct correct yep speak about some specifics about some candidates uh just about the candidates who are being invited into the interview let me make sure and so i'm just going to go through here and just identify where those candidates are are coming from that's why i'm asking okay yes we're thinking along the same lines then there is is number nine one of our candidates yes so i think number nine's out of state correct is that do we do a webex or how does that how do we how does that handle do we zoom for that candidate or it's expectation you certainly can the one thing that i always tell councils is would you be comfortable hiring somebody that you don't see face to face you know you know if if you're willing to allow them to do a remote interview uh just i guess have to ask questions i would prefer face to face but i just didn't know how that worked the trap that's just on them to get here okay yep fair enough good and and in some cases uh cities do offer a reimbursement for expenses you know if people are flying they have lodging but that's entirely up to the council uh there's no right or wrong in that situation yet okay so we'll discuss that further at a some time it would be nice if we could maybe have that discussion now and make that determination because that will probably be a question from some candidates when i and it may impact their decision as to whether or not they want to interview okay yeah okay so we're good on the schedule right correct yep everyone is comfortable with the schedule as far as we know now so it's basically a morning staff will interview there will be a tour of some sort i don't know if we've nailed that down if it's going to be the fire hall in the water yeah well we'll nail down the route and the stat will work with the council staff will work with the council on what we think it should be okay and get your input on it too maybe next council meeting we can we'll we'll come up with something and we'll present you with what we think should be and then we'll go from there and you can tell us if a yay or nay session okay okay so that'll be from 11 to 12 then at 12 we'll have lunch a box lunch we'll get one and then at 12 30 the council will start their interviews and then there'll be a deliberation once those are completed the input from staff will be provided to the council in advance of that deliberation and a decision will be made that evening a decision will be made as to who the council would like to be the finalist and it'll be basically an authorization for myself to work with if there's a negotiating committee or with the mayor whoever the council decides to kind of set the parameters and then start negotiating with the selected finalists and if they have more than one finalists say there's two that they decide they like they can always call those two back in again for another interview right yeah yeah so if you have two that you end up or you know a couple of people that you think oh gosh i don't know which one you can call them back in for another interview if you choose to do that that's a choice you can do candidate number one who interviews at 12 30 will have to stick around to the very end no you did you'd probably do it on another day like a different day a different day yeah a different day yes yeah if we get to the point where we just can't or there's two that you really like and you want to just bring them back in because you got to try to decide yeah okay you can do that at another date so as council we would be doing like pack a lunch or a dinner because how about we it might be i don't want to get hangry yeah we'll get food at 6 30 okay yeah and then you can just and then you just need to make sure i eat you'll probably want to take a break you'll probably want to take a break after you do what yeah no but i'm saying i wanna no i just want to make sure because i would be very hungry if i hadn't eaten anything since 12 30. and i want to make good decisions not on an empty stomach we don't want you making decisions on an empty stomach we'll be sure that you have something i was like if i pack a dinner just as a scenario if i can't make all the interviews do i pick my like top two that i want to speak to why don't you wait and see if you can make it or can't make it try to make it a response there's two people you want to do a different date no not if it works for everybody else and they've set it aside i don't know i mean we've had the states well that's what i'm saying could i you know just do the top two make it the next day just do it the 21st or the 19th do it the same way they're gone the whole world we'll have to talk about that and figure out how we want to do that yeah i don't know yeah we've had that i mean you're gonna i could squeeze one in at 12 30 and then i could squeeze two more in after work but i'm not going to be able to interview two people can you join could you get off for two and a half hours and join staff i can join staff start well i could join staff at 11 11 o'clock no did he call in sick nope who's gonna who's gonna open there's already two people gone whoops that'll all be done by the time the interviews are yeah i suppose you're gonna have to couldn't they do a group interview just do them all at one time no no uh we haven't done a group interview i don't know how that would work with you when you ask them one question each but that wouldn't be very but that's not very fair because then no that's weird we try and be uniform and consistent with right all the imp so everybody has an equal opportunity uh to respond to questions and it maybe i could meet with individual council members as they come out of the interviews and get their ideas and work off of that you're gonna have to rely maybe on the city council well that's that's what i'm saying is if i speak to each one individually as they come out of the meetings with the individuals and maybe get a really good idea of their thoughts and feelings some people have done some communities have done it i know they have we'll just have to figure it out we'll talk about it yep as it gets closer i guess we'll figure out how we want to handle it but because i don't i mean unless i'd get an account council consensus or opinions i don't know that i'd feel comfortable voting on a candidate if i haven't done the interviews right right and then you might have to rely on other foreign it's it's it's a catch-22 it's it's and then out of town for some traveling yep so we've got uh you know one individual coming from wichita kansas um which is what eight hour drive so a little bit more than that yeah about okay 10 12 maybe 500 miles but we don't know if if this candidate would be flying or driving we don't know yeah i do not know and we don't know if he'd accept either except the phone call and you know accept the interview even yeah i think the person should be here i don't think they would have applied had they known they didn't have to be here i think if we asked if we went through it not and needed this candidate to come back then i can see the city picking ups but initially yeah i agree i agree i think they need two hotel two two hotels two nights i would be willing to maybe pick up a night of one of the hotels or maybe the hotel and they pay for the gap maybe the hotels i would say for the initial interview every candidate has to get there on their own expense and if we do what luann was talking about we can't decide between two and that then we would if they have to come back for a second interview we would consider reimbursing expenses that sounds fair see what they say if they come back something different let us know we'll discuss it okay yeah no that is that is that typical uh i'm kind of looking to you for a little of that guidance yeah you know uh some do reimburse uh you know they i'm thinking of some of the recent ones i mean they do specifically send them to certain you know lodging accommodations but this is for you know you've got yeah you've got an individual coming from marshall from fairfax from cocado burnsville and saint cloud and then just one individual from wichita so um you know most of them are within the state here and i'm really only concerned with the one from time yeah so so i i i think you're being reasonable i don't think there's any prescribed standard to what you should or should not do see what he says yeah let's see let's see what the candidate um [Music] okay anything more you need just if there are any questions or anything i can answer now as we kind of jump into the the next phase and working towards the july 20th interviews any questions that staff or anybody has for me in the process when i initially met with you like one of the requirements that was on top of my list where all the cat the candidates willing to relocate to mayor and that's designed in mayor that's not a question that we're allowed to we can't require unless for instance it was an emergency personnel who had a certain response time that was expected we're not allowed to require them to indicate residency i mean it's deemed to be unconstitutional you can't do it it's discrimination because if you the person can't afford to live here or they have how why you can't make people move to a community you can't make them do that it's just not it's it was it's in fact i think there's uh laws i think it's been taken to court and been found unconstitutional by communities because they used to do that and they don't do it anymore at all the one thing that the city could do i believe is a city can offer a moving allowance relocation allowance and then it could be if relocating to the city of mayor um you could do that but uh i almost think it's better they don't live in the city you know and i didn't ever live in the city but i had the community was was the top my top priority i mean so just because you don't live here doesn't mean that you don't have ethics and morals and and you do what's right for the community sometimes it's easier not to live in the community than to live in the community because i lived in a community i worked in and people would say how come you parked your cars like that your shades are up you're this you're that you were under a microscope that i really didn't care to be under so and it's small right yeah you can't ever get away from your job you know so you try to go have dinner and people are stopping and talking to you and yeah like wait go for a walk on the street in the park yeah right right different philosophy than what was mentioned but that's all right i'm assuming our one candidate would yeah if he would probably would have to relocate some place anything more for pat nope okay thanks so much for your time and uh yeah i'll be sure to keep in touch with you if we have any that uh withdraw or if i hear anything unexpected okay i'll turn my car out my natural disaster of a day to unstable you're looking kind of sick thank you thank you thank you everyone has them on email we just don't want to get out [Music] once i get once we get the okay from all right with that let's move to 682 approval approval of resolution 627 2022-19 mr mayor and council members planning commission met on june 14 2022 to review the current plans for the proposed picnic shelter and restrooms for old schoolhouse park planning commission is recommending approval of the site plan park and recreation commission met on june 21 2022 to review the current plans for the proposed picnic shelter and restrooms for old school up arc and the park and rec commission is also recommending approval of the site planned attaches the resolution 627-2022-19 approving the site plan for the new picnic shelter and restrooms in old school house park staff's asking for approval all right any questions for luanne on that that's exciting i look for a motion to approve the site plan for the new picnic shelter and restrooms for old school house park resolution 6-27-20-22-19 so moved second we have a motion further discussion hearing none all in favor say aye aye aye all the same side motion carries 4-0 mr mayor council members now with the approval of the site plan for the picnic shelter and park shelter and restrooms for old school house park staff is recommending that city council authorize bidding of the park shelter in restrooms with a due date and time of 2 pm tuesday july 19 2022 council would award bids at the city council meeting on monday july 25th and the proposed completion date of may 1st 2023 so staff is asking for authorization to bid all right any questions for luanne i'll look for a motion to authorize to advertise for bids for the park shelter and restrooms in old schoolhouse park i'll make that motion motion we have a second second we have a motion second any further discussion hearing that all in favor say aye aye aye aye opposed same sign motion carries 4-0 i'll take 6b1 approval to apply for rural fire grant project andy mr mayor council fire department is looking to apply for a grant through the dnr for purchase of some dual certified wildland gear it would be with dual certified it would be good for grass fires and stuff like that also we could use it on car accidents and other things like that where we would not be you know need to wear our structural gear so there's a lot lighter gear and stuff so in calls where it's it's hot out and stuff like that where we don't need our our structural gear we'd be able to use this and stuff so the amount we'd be looking for was is 28 sets um at five five hundred ninety nine dollars and eleven cents each totaling sixteen thousand seven hundred seventy five dollars and eight cents so we'd like to apply for a grant um through the dnr for that [Music] dnr great dnr grants statistically when we have gotten it depending on what we've applied you'll you'll usually get a few thousand dollars or something like that for with the dnr grants there's usually a city match city city match and that's 10 so the city's portion of this would be 1 67 if the grant is awarded to the city and and again like the fire chief said the city's been pretty successful in getting these grants also so we're looking for approval to be able to apply for it that's great any questions for the chief then i'll look for a motion to authorize the chief to file for the grant for sixteen thousand seven hundred seventy seven sixteen thousand seven hundred seventy five dollars so moved second motion and a second any further discussion so andy will all these do we have to start maybe looking at different and start looking um i believe with this i think it's still with what we've got we'll be feasible you don't think it'll be too crowded it'll be a little bit uh i think we maybe have to get a couple other just hangers for inside of our lockers okay okay start looking in there if you think we're gonna need to start expanding those let's try to get ahead of that and start planning for that if if we think that this grant will come through but thank you for for finding that and applying for it any other discussion i'm sorry oh just one little um if you could go back you're missing an r on one of the mayors one more page here yep right there oh it's not enough okay um all right all in favor say hi oppose same sign motion carries four zero spray there just pray really light on the copy and thank you andy and that'll take us to public works uh one approval replacement of air conditioner units yes mr mayor members of the council got a few items tonight first off is a motion improving the installation two rooftop units at the mayor community center they're the big two units up on top of the gymnasium over the past few weeks city staff is receiving quotes on the installation of two new rtus at the mayor community center over the past couple of years the units have become very unreliable resulting in increased service costs and downtime during community center events the units were installed in 2004 reached their projected life expectancies currently the units are blowing fuses and service techs are kind of stumped as to why this keeps happening things are just getting worn out tougher the turn that type of thing um staff is proposing that owens company incorporated replace the two rooftop units in the amount of fifty three thousand nine hundred dollars the uni units will be more efficient and also more reliable i believe there's actually a energy grant too that goes with that so as far as funding um we've spent a lot of our community center funds up to late because of the remodel and everything um we do have ten thousand dollars currently in capital alley and we also have money in the 435 fund that we could use to purchase these units then uh land can help me out on it um if we budget budget money for them this year to replenish that fund so these units won't fail on us during events and that sort of thing so let's go ahead and get it taken care of our recommendation right so back in march or april you did a transfer of funds and closed the community center at capital outlay fund and that was forty six thousand some odd dollars of that forty six thousand what's been spent now has been the asbestos removal the new floor and the carpeting it's going to probably take up most of that 46. i was thinking that we had 46 but we don't so the only thing that's left is really the 10 000 in the 2022 budget and then there is money in the um the 435 fund if you looked on the back of my which i can go back to on the back of my um staff report i've provided you with the fund balances so that you could see those fund balances from every month and there is uh 457 000 there's probably only four hundred and forty four hundred ten thousand in there 457 000 in there now 133 i was thinking of something else so you would have the money to pay for the units and then just budget for them for next year and put the money back into the 435 fund is what kyle and i had talked about i mean because they are heating units too they are heating and air conditioning so it's not like you know right and there has been uh past community center money in capital outlay that hasn't been spent we had fifteen thousand dollars right and i could probably do an audit there's probably more money in that 435 fund that came from the community center capital outlay that was transferred in or whatever too but yeah money that hasn't been spent can't have pipes freeze and who knows what well you can't have not have heat in the building if you have an event it is more cost effective or false units are the same edge and it's cost effective because they do got to run to crane get the units down put the unit and i agree with that i mean i think we have to do it because this is a community people are using it as community building right oh i i i think maybe in the future we could try to budget but for that i mean over the last couple years it's been unreliable so we know when this has been going on i think mainly started last summer originally a bunch of that started but so we thought we'd get a little further but then we need to do it i think we need to do it just because of the building so in five years you'll have 50 000 you'll have enough to do something right which i you know and you may want to consider then reopening that capital outlay center capital outlay fund so it doesn't get thrown into the 435 fund and nobody knows what the money's for i don't know you'll have to decide that'll have to be a decision that maybe you and your new new administrator has a better idea of how to keep track of it but it's you know then then you know exactly what what you have by the fund so yeah that was the 435 yes all right any questions for kyle to approve owens company bid in the amount of fifty three thousand nine hundred dollars to replace two any further discussion hearing not all in favor say aye aye aye paul same um go ahead on the request for city council it says meeting date of may 27th should that be june 22nd of course we're just seeing if you guys read your packets you'll see it if you read the books on both of them well of course thanks for calling me at least you didn't use the laser pointer like i just wanted to make sure the mini split system at the wastewater treatment facility all right mr mayor members of the council over the past few weeks daisy staff has received reports on the installation of a new mini split system for the office building at the mira wastewater treatment facility the electrical room currently has a single mini split two ton system and the office area is currently has a wall air conditioning unit the two-ton unit from uh the original unit from 2004 it's no longer operational they longer make the parts so it's completely obsolete and the unit is uh needed to keep vfds in the main control room cool from overheating the main control panel is also in that space as well updating the unit to a three ton system will do a better job at keeping the room cool in the hot summer months currently the two-ton system does struggle to keep up the office area like i said it currently has a just a through-the-wall air conditioner unit which the units are as of later just garbage they just don't seem to last we've had a lot of trouble with them so we're also proposing to put a mini split in the office as well they are very much more efficient than the window units um and more reliable have a longer life expectancy easier to maintain because you actually can maintain them and fix them and work on them um and more efficient overall as well so total cost to do all this work is twelve thousand seven hundred and it is in the capital budgeted for for this year because we knew it was gonna be needed and there's 70 000 in capital outlay for the wastewater treatment facility any questions for kyle if not i'll look for a motion to approve owen owens company's bid to for twelve thousand seven hundred dollars to upgrade the wastewater facility split installation unit oops we have a motion second from council member help any further discussion also say aye aye aye opposed sign motion carries 4-0 and the uh 7th street northeast road repairs all right over the past couple of years the road conditions along 7th street northeast have significantly deteriorated due to the poor base under the bituminous or the the last this past spring frost significantly worsened the road conditions resulting in much needed reconstruct in the um also the other two areas closer to the east of the uh closer to the roundabout um stasis was proposing to have three sections seventh street northeast excavated down about a foot filled in with eight inches of class five compacted class five followed by four inches of the two minus two and uh two separate lifts that'll make a nice strong road that'll hopefully last much longer than it did uh this will help correct the issue and give this honor the city longer life expectancy out of the roadway staff was proposing to have wm mueller and sons conduct the work the amount of sixty thousand five hundred and thirty dollars and we have money for this um in the roads capital outlay will get split between that and it'll also get split between the street improvement fund how much was there in rhodes capital outlay 36 000. so we're going to be short a little bit though remember you and i talked about that because there's only 244 left in the street improvement fund we thought it was true that's correct well 240 244 558 but the 2012 street um projects are 212 of that 244. right well even at 210 the difference that's 34. and then where's the others well we got we we have also 15 000 and roads are turned repairs for uh streets so that remainder can come from there pretty easily so that's that gets us to 49 kyle i thought we talked about this that we were short you and i when we talked then help me remember because that only gets us to 49 000 of the 60. so we're like 10 short there's 244 in street improvement right now right so 210 off of 244 is 34. right let's get two so 244 minus the 210 right that gives us the 34 right we got 36 000 in roads okay capital outlay oh okay so that gets us to the center yeah okay i did a little over the six i don't know if we didn't talk about the roads capital outlay i don't remember having that discussion but we probably i probably got my notes well no i believe you i'm i'm questioning me i'm not questioning you i just wanted to be sure that on top of that we still got a cushion in streets repairs yep okay okay i just i just thought we were short for somehow that i have that in my mind but i think we'll be all right yep i think so okay yep and this is going to be kind of like a change order because they're the ones doing the um mill and overlay in town so it's it's giving us a better deal than two because they're already here so we're it's it's actually less money now by having them do it when they're in the city than if we did it next year if we put it off for a year it's gonna be it's gonna be more just because they'll have to mobilize and come to town what happens in the areas in between where we're digging down putting in a new base of foot what's happening so currently the area is heart stone yeah i mean there's potential i mean currently those areas are still intact and are fine but it could and hopefully the worst areas have shown themselves and once we correct the worst the bad areas hopefully in a perfect world that's it i'll push something somewhere else right yeah and once they excavate down they'll get rid of because i mean this was a gravel road before right so it frost boils and everything come out of gravel roads so they got clay boils underneath and we just covered it up with bituminous when we put it down so now this they're gonna dig down a little bit pack in some decent gravel then lay blacktop on top of that should it should correct you you don't think there's a need just put a band-aid on it right now and then look at doing the entire road by digging i mean we think regrading the whole engineering standpoint have we looked at that long term yes that'd probably be the way to do it um yes if we just did and fix these issues and band-aid them i mean it'll be another five years as bad as they were if not sooner and we have been kind of band-aiding the area furthest west for a while now so it's kind of to the point i mean in the long run yeah it'd be better just to dig up the whole street and redo the whole street but doing doing all you know digging down a foot and redoing the whole base it seems like we should be looking at because yeah it'll just be you're just doing it all but it'll just be patches and patches and patches until it and eventually it'll get the whole road right that's what's i assume it's mainly water that's doing that frame freezing and thawing and freezing the thought right yep it's pushing up if we fix the one section does that mean that water that would have been there is now pushed to the sections we're not doing and that that's going to get worse now it will it change anything under there that we don't i guess we don't know if we don't know you don't know what you don't know exactly it'll correct the issue in that the current area but is there potential it could move to another sure but it's the base so right now it's showing that we've got a good base under a good amount of the road but these areas it doesn't have good base so unless we were to install a tile line in the blanket and the fabric and all that stuff like we did when we did reach street reconstruction which is probably what is needed and what you know i'm just struggling with doing this big of a this big of a and just in sections it just i'm worried about it and we could just remove the blacktop and then but it'll be like that again next year next year it could potentially be next year yep i think we just have to have a bigger discussion but i think this needs to be addressed now and if you've been in the area you can hold us off for five years and we've got another street project mate you know and if it's bad again maybe we can tie it in with that and you know just redo the whole street at that now and see what happens right the other thing is that the city engineers coming in we're gonna have a work session after the next council meeting because he can't be at the second one he has to be at the first one we've had requests again on 62nd street to annex one of the lots in they want to be hooked to our sewer and water so then you're going to be doing a street project on that little section of land that's not in the city anyway which abuts this do you do it all at once and do it next year you know that's the and i don't know how soon is william mueller and sons need an answer yeah so just put that on your radar too that that's been a request again that to hook up sewer to that empty lot and i don't know what i mean we can have them just you think we can give five years who knows i i mean i know it's on honest you can't honestly tell me we will keep the price lower if we just replace the black top right we dig up the black top just laid to the thickness side i'm not sure what the thickness is over there right now three inches three and a half but if we have a wet spring next year then it could just be the it could ruin the new new tar and you're right back in the same place and you're probably paying you probably pay thirty thousand dollars just to put tar down right i'm trying to redo that whole road we're talking like three four times this amount right at least we'll fix these three spots yeah it'll hold it off a few years and yeah even i mean this is just the bait and we're not laying you know like if we did the street we dug down like a foot two feet late fabric rock rock rock compact compact compact and then and i'm not saying we're wasting money but we've done a really really good job on all our roads maintaining them and we have one road that's kind of this mismatch of things that we might not be making the best a good majority something like most of our roads we are on top of and plan would be if once this if this is good and it arrives next spring this is to be on schedule it just gets chip sealed right away next year two which would hopefully help yeah but i think you bring up a good point with that other road if that game got annexed in we'd be doing that and then we'd have to do it all at once but we're still but i mean if you could wait to make if you could wait wait to make your decision after the 11th but i'm i'm not sure we can because mueller and sons are coming to town i didn't know they were coming that soon i'm just thinking then you could have had that you know have that discussion if that's what i'm not sure if they'll be starting there but that was part of the quote they wanted to do this work while they're in town right the thing is we're going to have other street projects how old is this current road true uh windows roundabout put in 2015. zero got married so 2015. but that road was done sooner than that part of that road was done with the fieldstone the end yes that was done when stones put in so that has made it so there might be actually a fairly decent base it may just be the blacktop you don't know we don't know until we dig it up right because we they graded it and they tired it that's all they did they didn't they didn't do any i remember when they did the roundabout they created it and target and i talked to the mueller's and but they said it was soft when they were targeted the fieldstone the fieldstone where they added that up i'm talking about they just there wasn't much dirt work done on that under that car before that tire was put down right but it stayed right long-term goal or hopeful goal is this solves the issue and then in a couple years or you know 10 years down the road when you do a 2-inch milling overlay you just mill this whole row down an inch two inches then you put a nice coat of on top yeah right now but all right any other questions for kyle i'll look for a motion to approve uh mueller and sons to uh fix rail for sixty thousand five hundred i'm sorry uh five hundred thirty dollars we'll make that motion second we have a motion a second any further discussion [Music] you're gonna all in favor say aye aye aye all the same sign all right motion carries three one [Music] so with that we'll go to council reports councilman over today that the meeting tonight about the planning commission and uh perfect council member help nothing to report on mcnealy no just have eda tomorrow get back together it's been a while yep and i have nothing to report on so with that i'll look for a motion to adjourn make the motion second emotional second all in favor say hi hi all right uh opposite side motion carries 4-0 we are adjourned if we will uh unless someone needs a break quick we will jump right into the work session um do you have would you want an agenda yeah yeah yeah i'll get you one i gotta do that thanks pat i like to make notes okay i'm sorry nikki are you hungry [Laughter] [Music] that was a discussion the developer was so nitpicky actually we wanted that road wider yeah he didn't want it no no no i figured that was one of our homes i forget the name of that guy he was a smooth talker but yeah yeah they didn't widen the ditches or slope the ditches nice i wish these ditches are slow better what's that oh yeah oh right with that we will call the workshop meeting to order and we can start with the mayor welland project mr mayor can i add one item to the agenda sure i would like to add um uh i've been it was uh approached by hollywood township to buy some of the sheriff's time i just would like to get some direction from you on that before i bring the contract to the council for approval before we do our 2023 budget all right we will have that after the public works expansion all right mayor wetland project what do you want up mark so yeah i don't know what mark what you're gonna want up there so we invited mark um to come talk to kind of give us an overview of the project uh for some of the newer council members and some of the older ones who have been here just kind of what happens now we're finished the project what does this mean the banking of credits and how do we do it and how do we so if you could just kind of give us a little overview of what's next um maybe a little history if you want to go through some of the bullet points yeah if you're interested in history i can blow through it pretty quickly brief so much you're most interested in is what do we have now what's that word mainly up right no it's been a long project we we've completed it it's certified with the state now what right right right um and i'm not sure what everyone's background on this project is we started it in 2012. uh wetland delineation was completed the project location is shown there uh it was an existing wetland and bolton bank did a delineation on it there's the wetlands that were there at the time we started the project this was part of a larger project that the city was looking at as a storm water plan and so you know we thought well is there a way to address the city stormwater needs and at the same time maybe gain some additional revenue through the wetland banking program and the wetland banking program is a a program through the state and federal government where wetlands are created or restored credit is generated and then if somebody fills a wetland somewhere else they can come in and purchase some of that credit from the city and um and that's what they use as their mitigation or their replacement so anyway that's the delineation if you want to just kind of keep scrolling through uh so here is the original kind of overview plan there was an existing wetland there's drain tile through there coming from the east coming from the southeast coming under uh those uh existing tile had to be incapacitated and uh outlet structure at the north end had to be installed the idea was that uh two ways to get this credit it was already a wetland but partially drained so the hydrology was going to be restored holding water in there and the vegetation was going to be upgraded to a native wetland plant community and that's how the the credit would be generated parts of the application there was a conservation easement that was required uh the project included some city land and then to the east it included a portion of it was owned by a private individual named joel finkemeyer and that land i think had to be an easement acquired from him and then he also became a participant in the project if you want to just keep scrolling um the way these credits are identified is that the wetland plant communities that are there and the deeper areas what we call a shallow marsh the browner fringe around it is a wet prairie and then there's the pinkish is uh an upland buffer and all of those generate different amounts of credits and so we have to identify them and monitor another part of the project is after the wetland is restored we have to monitor it for five years or maybe more uh this figure shows the uh the monitoring plan which the the blue or photo reference point so we can visually document what's happening the red squares show uh sample plots where we go in and do an intensive monitoring of the vegetation and then the green we had to install uh what are called data loggers or their shallow monitoring wells so we can document the depth of the water levels and whether or not the required water levels have been restored so that's the monitoring part of the monitoring plan five years from now or has that already begun five years from when the project restoration project starts so we're on year five okay yep okay uh here's the notice of decision approving at the city as the local governmental unit for the wetland conservation act made the decision that this project was worthy and qualified for a certain number of credits the council made the decision in this resolution the document before is called the notice of decision that's the formal approval for the project under the minnesota wetland conservation act um and then there's also a federal program that would also have to approve the project and the credits the army corps of engineers oversees that that's what this one is there's a document called the mitigation banking instrument and that has to be all signed off on an approved the table here shows total project area in the bottom 21.2 acres projected credits eight three three credits uh the ribbits is their monitoring credit monitoring and then 15 of the credits the reason they show that is to get the 15 you get the 15 credits right away with number one if you look underneath the table there's an approval of the as built plan showing it's been approved constructed according to approval there's vegetation has been established and the conservation has been recorded easement has been recorded this is where we are right now got about i think 1.4 credits in in the bank that have been approved and deposited um there's a little just so you can see kind of what our monitoring project looks like we do it again for five years you can scroll through these are a couple of the figures we include here's what it looks like after it's restored the hydrology is now more typical of a what we call a shallow marsh and then we document the um water levels and the extent of inundation bottom left kind of what it was in in 2020 and then these are again the plant communities that we monitor and we document the plant species that are there and the percent of natives and that's required to prove that the project is successful this is the um states dashboard i included that on your um and you'll get the handout it's the website is there if you're curious but uh if you go down to um [Music] we're in across the top bank service area seven major watershed south south fork crow carver county city's account 1763. my name is on there as the account manager uh the amount of credits that are currently in the bank are 0.5376 of shallow marsh 0.8724 of west prairie um so again you got any questions let me know i'm wetlands people tend to speak well in languages so right so the the 15 is what you get when it has been constructed according to plan and so on then with monitoring you uh achieve what are called performance standards and based on the achievement of those performance standards and additional credits get deposited in the bank and so that's eight up to 8.88 right um how long does that take how long of a process is that well we're in a little bit of a kind of an unusual situation in that in order to do the vegetation management we had to maintain it at a drier level than it will be in its permanent form and so the conversation um is we're having with the regulators is how much credit can we get now the permanent outlet structure was just implemented this year so are we going to have to monitor it another year or two to get more of those credits the vegetation the plant community has developed very successfully we're really happy with that but we've got to see what the water looks like now that we're you know using the permanent outlet structure now there's very specific uh performance standards that have to be achieved to get the credits and you have to document that they have been accomplished otherwise you know you may have to monitor more or um you know do some corrections but anyway that's this is the final potential 88 8.8 if you want to flip it i i don't want to totally bore you but just so you have some idea these are the uh the release of credits the bottom kind of tells you what you need to do to get those credits 15 with the as built another 20 after hydrology has been met for two or more consecutive growing seasons 20 additional credits for interim vegetation performance standards 15 additional credits for interim vegetation performance that has been met another 15 so anyway it just kind of goes there maybe it could all be achieved in one or two years if everything works well i think the vegetation is there we just have to get them to agree with the hydrology aspect of it i did email this to you mark did send this over to me i'd asked him for it last week and then he was out of the office so he couldn't get it to us before so he did send it off to me today so it has been emailed to you so you do have it thank you okay and so and so then um after the performance standards have been achieved then uh the next form um you have to apply to deposit the credits this is a transaction form to deposit the credits provide all the information submit it to the state and then if everything checks out then they put those credits in the bank and then people can buy them right and so these next forms and now i hear the city sitting on their credits and the way this works is the state maintains that website that i showed you before somebody that's looking for wetland credits can go to the website can see what's available say okay the city's got city mayor's got some credits that would work for our project let's check with them and see how much money they want for their credits it's all the city decides how much they want to ask we just set that price you set that price and you know it's kind of a little bit of a game you want to get as much as you can but you want to sell and so you know we we are very involved on the private side and doing lots of wetland projects so we kind of know about you know where the credits are being sold and how much they're being sold for um did we tap into you at that point then on i'd be happy i mean i'm on the i'm on the list right now as the uh you know contact person for the city i think that would be a that'd be valuable for you to have that um insight we do probably more wetland banking projects or wetland permitting projects in anybody so i think we really are on top of what they're selling for right now so then somebody comes in and they say okay city we want to buy your credits uh this is a sample of a purchase agreement that the state has provided and says i want to buy this many credits of this type there's some additional fees that go along with that that typically are paid by the buyer there's a easement stewardship fee there's a withdrawal fee kind of do all the math on that and then there's the grand total and then okay so then this is the the purchase agreement and then there is one more form after this is a credit withdrawal form and then somebody after they enter into the purchase agreements they get approval for a fill permit somewhere they come back to the city and they get the local governmental unit in the area that they're doing their permit to sign off on it and then they go if you go to the next form they come back to the city they give you your money uh and then the city signs and says city as the account holder signs it and says we've been paid and we have the credits and these credits are sold in fractions too yeah they're sold in square feet it is actually they're sold in uh 0.4 places after the decimal point four four three seven that's that's the way that they do that um typical prices that we're seeing now you know gonna be about three dollars a square foot or a hundred and forty thousand dollars uh per acre of credits so it's you know compared to what it was at the time this project started granted it was many years ago so that's part of what's happened but uh there's there's just more of a demand both the state and federal government have really pushed to go to uh bank credits as replacement as opposed to people constructing their own wetlands on their project site uh they just those that just didn't work as well so there's been a lot more demand and it's just a real struggle for the banking program to keep up with the demands so you know prices go up so yeah three three dollars the highest is that maybe three dollars and forty cents per square foot again pushing 150 000 an acre that would more likely be in hennepin county um you know there's kind of depends on where you are but still there's no reason i don't i don't think that the city shouldn't be able to get you know close to three dollars a square foot or a hundred and thirty thousand dollars per acre for their credits thirty thousand and how many acres it will it'll be about nine yeah so one reason why we did we did invest in this project because it cost us money to do the project and then we also pay i think of iron already for his portion correct right so um i remember when we approved this we knew that we would get money for these credits to make to give us that money back on what we've already spent i remember somebody had already approached us to like pre-buy them at a discount and we had said no at the time right i remember the county we wanted the county i think to give us 30 000 an acre for him at the time in the county didn't want to even give us 30 as we were constructing him just so that we had some cash up front to be able to pay for some of the costs well look what it's got what we're going to get now instead oh my goodness it was like i remember that i just do it i might be wrong but i i'm pretty sure my mum is pretty good i thought they approached us with this lower number thirty thousand an acre but they were actually worth more than that at that time too but they just kind of lowballed us on it and then because we approached them and said if we construct these hoping that we could sell them to get some cash so that we didn't have to upfront all the money for the project and we knew we weren't going to make any money on it but we were going to break even that's what that was our goal was our part of our storm water plan so so i think you're going to do more than break even on obviously yeah and just you know at the risk of stating obvious um you get nine credits you know you don't usually sell nine credits in one chunk right so you may sell a half an acre and then a third of an acre and then the economy slows down and then you sit on the credits for a while we did a we had a bank project we did in hollywood that um that was probably 20 credits and they sat for a long time and he started out i think he was getting 50 cents and we just wrapped up the end of his credits last year and i think he got like dollars and 80 cents so you know it just really went up the prices really went up so um but but i think you know i think you should do well we still have to get it worked out with the army corps of engineers there they have not signed off on it yet and credits are a lot more valuable when the state program and the federal program both have accepted uh approved the credits for deposit so if you you know the table that i showed earlier it says credits approved state yes but um but not the federal government so kyle who's monitoring and kind of handling this project for the company just met with the army corps of engineers i think last week on wednesday that table there let's go go down the one yeah i'm sorry yeah go back down stop so program approval uh that column so as some are safe fed and state approved under the mayor's bank it just says state approved we wanted to you know they wanted to hold off on the deposit until the federal government approved i said let's just get them there so we know and as people are looking and they'll check in with the city and see then maybe somebody just needs state approved credits they don't need the federal approval and so then you know you'll be able to sell them to those people but it just kind of gets you on the board so as people are looking around they know mayor the mayor bank is going forward that's what we're really pushing for right now is to get the corps to approve some portions so it'll say state and federal i think we'll at least get to 15 and um you know we'll have to work with them on the issue of the outlet structure and how much monitoring they're going to require before they'll give us more of the credit um but i don't know if there's a way luanne since you're here to like kind of put a little bit of a history together for our new city administrator just so that this is one of those projects that's been working for a long time and our goal was not just to make money but to at least recoup what we invested and we knew this was going to take time and solve our water problems so it was like kind of a unique situation but i think it might be okay this packet might be good for that person right they might have a lot of yeah like go back and like what did we play that project i don't know if we can i mean i'm pretty sure dig it up and you know like what we just paid vince meyer yeah it would just be nice for me even to see i don't remember i can yeah no it wasn't it wasn't a you know cheap project not just a matter of plugging the water and letting it you know getting your credits yeah yep i think it was something in the neighbor of a hundred thousand dollars for the vegetation management part of it right you know that company prairie restoration and they monitor they did it for five yeah we worked on it for five years and then you have mark and you have all the engineering and you have you know yeah you you probably are into it for f yeah yeah yeah i think it'll just show i mean we need to spend the money on the infrastructure so it's not like it was a waste but then now we can get some of that money back right by selling these credits but it would just be nice to see it in one kind of like picture let me see what i can do i mean you got better you got a better better uh return on your investment than you would have on a cd with your money that's for sure well i think the original plan was let's go to that wetland and just dig it down and and use that to gain the additional storage but that wouldn't that wouldn't yeah that wouldn't generate any wetland credits so the idea was well you're not going to have a deep hole you're going to spread it out over 20 acres but then you can get the wetland credits and that that was kind of a win i think a win-win well i think it looks like i mean it still is yeah yeah i do and we have annual monitoring reports that we have to submit and the vegetation has developed really well and we've been really happy with that because they had to spend a couple years to try to kill off all the nasty stuff that was in there um but um it just takes work to you know to get these things where you where they need to be to generate all the credits that you want to try to get out of them so any other any other questions so with that this is very helpful okay well thank you for myself who's been involved since the beginning i appreciate you coming in yeah that way at least have an understanding where we're going and what's next so when they all get deposited let's say in two years at most in there do we try to go out and try to market it at all or do we just let it sit there and people will come to that website and they'll contact us that's typically that's it we we've never had to go out and look for people to buy the credits every once in a while bowser the state will go out with a rfp and they'll want to buy a large amount of credits at one time but then you know they're not going to pay what you would be getting if you were selling them to private developers right you know coming from you can chanhassen or choose we have what we want yep yep yep right set your price yeah that's good and that'll be helpful nikki to what you're saying when we get an idea of where we're at financially and how tall we want what do we think we want to get for forum too well and i think yeah and i think that's a conversation maybe that you know the council ought to think about a little bit as to how to handle this because somebody comes in they want to buy some credits um it wouldn't work very well to have to wait to go to the council and say all right you know somebody wants to buy the credits how much money do you want for your credits you know i think there should be like some set price with some you know margin plus or minus that staff can make a decision on and we can provide you know input on what the credit prices are doing right now and um i think that would be a better way to handle it yeah i mean the credits are available right now if somebody came in and asked for them um so it'd probably be something to think about sooner rather than later just so that uh yeah and no there's no missed opportunities or maybe you do a wetlands committee of two council members that could meet and give them the power to make the decision make the decision about the um the offer or the price for the project because i don't know if you want as a staff person if you want to be making that decision i don't know maybe the next person would i don't know if i would want to do that yeah yep that's based on the amount too but you set a minimum and you set them in them this year and they don't sell for two years then have you updated the minimum yeah maybe it becomes something of the on the fee schedule but i like the idea of a committee yeah because for me it might change by how much they're buying too right oh yeah acre it might absolutely you know maybe yeah a little cheaper to get rid of that's that's very common um a bigger amount yeah i kind of like the idea i like city council being involved in the decision it's your project and i do and i get where you want to kind of be able to do it quicker but yet sometimes government just can't sure appreciate that we we do uh the city of blaine has a wetland bank and we buy you know credits from them but it is a frustration because they have an environmental committee that has to approve has to authorize the sale and the price and sometimes that takes a while so you know people that are out shopping for credits they want to get an answer they want to get a purchase agreement signed up and they want to submit their you know applications so i just think this project is something that would be kind of a top pass on to that the new administrator to make sure they understand it fully um for sure especially since we have a fairly new council too that they weren't part of the decision process and you know not that it can't change but there was logic to the money spent perfect okay i appreciate it it helps thank you good to see you again thank you nice to see you thank you for everything on the entire project yeah you're welcome all right thanks hi mark public works expansion so kyle and i were talking about we know the city council wants to do an expansion on the public works building we'd like to be able to start the dialogue with the architect or at least bring that back to city council and get your approval to be able to at least start looking at maybe drawing some plans and beginning that expansion and again then we can also be start budgeting for next year if it's something you're gonna do so we know so that's kind of what we're looking for is just is it okay if we put it on the council agenda i asked to hire an architect and we'll pr we'll work with eric yep shelter yep on the expansion so we'll have him put something together for a contract for next council meeting and fine with that start okay get that together we've gone over a lot of it we've been talking about this for a couple years now and i'm fine with moving forward we started budgeting already right yeah yeah two years two years now we have i don't know i i don't know if the top my head kyle might know yeah when and i were trying to find where that is so we for sure you can get a wallet [Laughter] no we have been budgeting in other words yeah but yeah this is the kind of the first step we wanted to kind of yeah i'm fine i want to know if we can bring a contract forward with eric and begin the process make sure we're set where and i think we are just based on what we've gone over in public works and looking through it i just don't want to have to revisit and reach it you know redo it so but i think we have a good idea what you need so i'm fine with that okay that'll be on the next council agenda then yep sounds good uh uh sheriff's contract yeah this i and again i have the sheriff's contract for 2023 and it's something that we do for budgeting where we put it within the budget but i was approached today by a member of the hollywood township called me and they're looking to buy just a couple hours a week or an hour a week or two or 14 hours a year from a local community they approach they approach the sheriff's department and evidently the sheriff's department doesn't want to totally encourage them to reach out to the communities around them and see if someone was willing to give up some of their hours so i would have to address that through the contract if that's something you want you think you want to do i need to put i'll put on the next council agenda for action if you don't even think you want to even share any hours then i won't even bring it up but i just want to know if it's something you want to discuss at a council meeting where where is the where is hollywood township it's adjacent twist here i'm perfectly fine i'm good with it an hour to a month or even an hour a week okay a small amount i would be okay with okay um you know find out if they're talking the remainder of this year or starting next year and all that stuff but i don't have a probably benefits us because if it's adjacent to us they're still around they're still around and yeah but they have instances where they need a sheriff's deputy to be called then i suppose they have to pay the higher rate so if they contract then they don't have to and they can get they can get some sheriff's department coverage because the sheriff's department can only do it if it's a felony or something yeah that's all they right i will try and get him to nail him down on the hours and what he wants and then i'll come back to you and get you to approve it yep and for what if it's for this year or next year and then yeah we'll go forward from there okay i'll bring it back to the next council meeting then all right perfect thank you yep all right with that we are adjourned