foreign all right sorry mike i you can you can start now yeah we have six we have 6 30 so we'll call the meeting to order um if we could start with the pledge of allegiance please i pledge allegiance to the flag of the united states of america to the republic for which it stands for one nation under god indivisible with liberty and justice for all okay with that uh we'll look for are are there any additions to the agenda tonight hearing none i'll look for a motion to approve the agenda as presented i'll make that motion we have a motion from mcnealy do we have a second health doll we have a motion a second from help uh we'll roll call for a vote voter hi mcneely oh you're asking for the vote now okay sorry i correct uh help lender hi and dodges and i motion carries 5-0 that'll move us to public comments if there's anyone who would like to talk about any item that is not on the agenda now would be your time hearing and seeing none we will close public comments move to the consent agenda is there anything on the consent agenda that needs to be pulled for further discussion hearing none i'll look for a motion to approve the consent agenda as presented i'll make that motion mcneely we have a motion we have a second second milliner we have a motion a second uh roll vote boater hi mcneely hi help i blender and dodge is an eye motion carries 5-0 so that will take us to the public hearing for the 2021 street project so we will open the public hearing at 6 33 p.m okay now i'll do a brief introduction so uh mayor and council can you see the powerpoint right now well fill your agenda oh i apologize um okay should be up now all right so um as you know uh over the last few years we've been working on a 10-year street improvement project or a street improvement plan uh in 2020 we did our first mill and overlay project 2021 we're working on planning for the 2021 street project um this includes improvements to fifth street and third street uh which we will go over um so at this time we have done had our city engineer do a uh feasibility report which was approved by the city council that report is available in the packet for review at this time we are holding the public hearing for public comment on the project which will then go to a vote um to uh either approve or deny resolution 1.25.21.02 moving forward with the project or not with that i will turn it over to bolton and mink for their powerpoint presentation on the 2021 street reconstruction project thank you maggie mr mayor members of the council can everybody hear me okay sure can okay so as me said this is the improvement hearing for the 2021 street uh reconstruction project uh the next slide is the project area if you want to click to the next slide maggie yep sorry i'm kind of navigating a few things i'm going to put this up on okay so the project areas third street and fifth street the next slide outlines the proposed improvements the proposed improvements consist of reconstructing third street between highway 25 and blue jay avenue also the reconstruction of 5th street between highway 25 and blue jay and highway 25 in the east end of the road where the pavement currently ends including the improvements we would add concrete curb and gutter we would also replace the water main and services on fifth and the sanitary sewer services on fifth would also be replaced the main line was lined a few years ago so we don't need to replace that just the sanitary sewer services the next slide is just a graphic of the proposed water main improvements so it just shows the water main there on fifth and in the services to the individual lots next slide is the sanitary sewer services you'll notice the the last two services on fifth street to the east those were replaced a couple years ago so they don't need to be replaced as part of this project financing the total estimated project costs is approximately 1 million hundred eighty six thousand uh based on the city's assessment policy the city con contribution would be approximately eight hundred ninety one thousand uh with the accessible portion being 594 thousand this is a map of the accessible properties it's all the properties that are adjacent to the improvements so per the assessment policy we assess 30 percent of the street improvements to the adjacent properties so assess 30 percent the city picks up 70 percent uh 100 100 of the concrete curb and gutter would be assessed and then the water mean is assessed 30 with the city picking up 70 and then the services that water services and the sanitary sewer services are assessed 100 percent to the adjacent properties so with that with that policy in place uh this slide shows what the estimated assessments are so we have cents 96.65 front foot for the street 38 per front foot for the concrete curb and gutter water main is 5 298 per unit water services two thousand nine hundred sixty six dollars per unit and sanitary sewer services three thousand nine hundred seventy five dollars per unit so all the improvements are feasible cost effective and necessary to maintain the city's infrastructure if the city if the council decides to move forward with the project we would order the improvements tonight uh the plan would be to open bids on march 17th award a project on march 22nd and then the final assessment hearing would be in the fall of 2021 and those assessments then would be based on actual project costs and i could take any questions okay so from here i oh sorry meg no go ahead i believe you have the ability to like um to raise your hand virtually so i'm gonna um if you want to do that i will call on you if you have a question and yeah speak up too if i miss you because i can only see some of the screens at once but um does anyone have any questions right now or comments or comments i'm going to switch back to um yeah i don't i'm gonna switch back to the packet because it has some additional information as well in it about the project so looks like you're gonna need to you're gonna need to unmute people maggie as they need to speak okay and then if you can just for the record if everyone can uh state their name and address so we can document it can't hear you susie you can't hear me now we can oh no we okay okay um all right so we were kind of looking over the numbers like that uh assessment estimates that you had for poplar and schwartz and it's based on you know 100 feet frontage or 150 feet frontage so when we figure those numbers you know it's 26 33 000 um is that assessed over a 15-year period or what's the assessment period so at the assessment hearing after the project's over that's when the council sets the terms of the payback period and to be honest i don't know what we've done in the past i mean typically is it a 20-year payback on the ridge road project it was 10 years um i don't remember the interest rate um but it was just a special assessment um that was tacked on to my property taxes every year but if i mean like 10 years as an example that's you know we're going to see our taxes go up three thousand dollars a year for the ten years right well that's just what that was the one of the projects that we did i think we have that could be open for discussion but maggie could answer that question but as jeff was saying in the mcneely uh assessment hearing was when we can determine the length of time um the assessment but there's other things that just go in to that decision that would have to be discussed in that hearing yeah uh there will definitely be a more ongoing discussion and we will we yeah i think it's usually 10 15 or 20 years financing options that we can consider okay are there any other does that answer your question susie um it does but jeff schwartz he's uh you with us did you hear his question we can't hear again susie we can't hear it all okay we'll see if she can reconnect or or um check her microphone and we'll come back to her at the end is there anyone else who wants to you hear us now yeah now we can yeah go ahead okay yeah we have actually a series of questions all right anyone else who would like to speak uh it looks like we have uh troy and becky let me see if i can oh okay looks like it's unmuted yep can you hear us yep yeah brian becky puckett um out in hutchinson right now but moving to uh mayor here next year so we've got the in lot there on fifth street uh looking forward to moving that direction um question as far as how far that's going down uh it looks according to your your diagram that it's going to stop at the end of our property um will that be a curb and gutter kind of uh ending point or will that still be a dirt road so people i think there's a shed down there right for mayor lutheran yeah i believe so right i think it would end at the end um of mayor lutheran's property right jeff yeah so the plans right now are to end it where where the existing blacktop ends so we we would reconstruct the the blacktop portion of the road and the curb and gutter would just taper down to to nothing as you enter the gravel portion uh when we prepare final plans we can the city can review them and they can say hey extend this another 50 feet or we can make some adjustments but as of right now we were just planning on reconstructing the paved portion of the road well i think we talked about this yeah i think it's supposed to go further because we wanted to expand extend it because we knew that this property was going to get developed yeah so currently i currently i believe the blacktop stops at the end of 450 416. that would obviously be new uh asphalt to cover the 100 feet across of our property and again just curious how far it would go but it's all right if you don't know yet yeah so my understanding was that it would go up uh it would go further into your property so it would go up to the edge of your property to the east top if you could i don't know if you can see my arrow yep yep i feel like i think it would go at least up to here okay yeah we were just curious if it's gonna go all the way down and is there are there plans in the future to that you know of to do any kind of connecting down there to a different road or is that not um even being considered um jeff that's a private road right now so we would i think right now i would say you know nothing's ever not feasible we would probably have to work to get an easement up there if we ever determined that that was necessary but i don't think we have any um since it's private i don't think we have any ability at this time to extend it there's been no discussion and discussion and there's no plans at all to do that at this at this time thank you yup thank you anyone else would like to speak this is susie poplar can you hear me yep i can now okay great yeah we called into the phone number for this so um we have jeff schwartz here and i have a couple other questions but jeff has a question you wanted to ask so what's what's the real main reason for replacing the water main so the water main is cast cast iron right now with the uh we use either use ductile iron or we use pvc so just the age in the material of the water main i believe the water main was installed in the 70s so we're putting a new rope putting our new road down and and and the life of the water main isn't expected to last as long as the road so now is a good time to replace the water main i mean so i gotta tear it up most of mayor because i think most of you know that the original column is set up with all that well i believe uh i believe a good portion of it was reconstructed with the the other development with the westridge development so as we as we um make our way through the old part of town we will that's that's kind of in our project scope is to replace anything that need any old infrastructure that we feel like isn't going to or needs to be replaced at that time so this is pretty consistent with the other the other project that we did in 2007 i believe or 2008 2007. yeah but what was the price tag back then i mean 33 almost 33 000 dollars is kind of a that's a that's a good chunk of change um i this is nikki mcneely i i live on ridge road and so i was part of the assessment in 2020 or 2007 and it was the same thing we had water sewer curb and gutter uh i just in previous conversations uh there was just more homes to cover the assessment costs of the project but it was it's very comparable in terms of what the assessment percentage is that we paid so uh what what other plans are for the street down in the future here with the high school are you talking going east east and west yeah i mean you know fifth street in general i mean i mean they they put a whole new frontage road in over there and and their address still runs up fifth street and there's a lot of wear and tear on traffic traffic on this road because if you're going to charge me 33 grand i don't want all these big trucks and everything beating it up so we got to redo it again right so my understanding is that they they have worked with google to uh well and they have directed apparently staff they've sent out memos and um to staff and students and visitors that they need to come in on on the uh northern they're not working yeah it's not working at all no it is nothing they have two entrances on fifth street buses garbage trucks teachers and what's to stop the next time they do construction work up there all the construction traffic was coming up here and that this road is in the condition it is quicker than it could be and that's going to happen again because these entrances remain open there's no enforcement whatsoever well the marriage and i i mean i can just say that i mean they are entitled to use this road as well because they are on it they are also paying for it um we can work with but are we gonna pay more are they gonna pay more than us when they're all these big trucks and construction trucks why don't you go to the assessment slide yeah i can go to their the assessment breakdown that it's just that right now that shows kind of what they're going to potentially be responsible for um i mean there's always i think it okay so here's the page so they're at right now currently one yeah can you zoom it in please yep so there's always there's there's really not i mean the city can try and continue to work with the school the residents can try and continue to work with the school to figure out ways to reduce traffic but but the difficult thing is is that they have been in this community for a really long time as well and they that was their main entrance so it takes time in my opinion to shift you know behavior and um i we just got to keep trying to work with them to to push it down to the north but the problem is the problem is isn't the kids or anything it's just when they do construction they terrorize the wound can you point out the mayor lutheran high maggie assessment and yeah um mayor lewis and high has contacted the city and we're working with them we to try to change their address over to 62nd street and not fifth street as far as closing those off i don't know if we can from a public safety and an entrance for for uh uh fire fire trucks if needed and those sorts of things but uh we'll continue to work with them we'll continue to work with them to get some yeah they have their main entrance on 60 seconds so why do they need all these extra entrances here again we're going to be responsible for this down the road it's going to deteriorate the road that much quicker they're the ones putting the brunt of the traffic on this road and they're not enforcing it on a regular basis on these roads and jeff maybe you can help these roads are designed for 30 years with this kind of traffic with school buses with construction with a garbage truck so where we know some of that will happen like all roads but like i said we'll continue to work with mayor lutheran high uh school buses shouldn't be coming back there they should be going up front uh garbage trucks of course they they can certainly go on there it's a public road um that's a one once a week uh traffic but when they have uh events or sporting events everything should be coming up through 62nd street yeah and yeah yeah they're not important yeah and that was that was the intent when we built the roundabout yeah yeah exactly oh it's safer that way it's safer than coming on an acl yeah is is this a special tonnage road here different because of the traffic to blueprint high what's the road rated at or what will it be rated at well the road will be rated as a seven ton road and what that is is in the spring of the year that's when the road's vulnerable to to damage so in the spring of the year we'd have to post it as a seven ton road but the after load limits come off in the spring the road can handle handle uh ten tons it's it's just in the spring of the year where we have to keep the the heavy vehicles off of um this road sure is and is that the same is that the same for like 4th street are they also a 7-ton road for that 7 ton but handle 10 ton is 4th street just south of us the same yeah so um help me when was fourth um reconstructed how long ago 2007. yeah so fourth should be the same fourth should be a seven ton road in the spring and then it could be up to ten in the in the um the rest of the year okay all right that's how i'm gonna um yeah and i think uh the last question we have so if i'm looking at that map um the city of mayor has that property like across from agave where the creamery is and then i think the city do they also have the park up by snap [Music] is that is that city property yes okay so is are those parcels um subject to the assessment portion like that 600 000 that all the residents are will you guys be assessed based on that 600 yes yes so if maybe if you go back to the assessment role um parcel 22 is city of mayor so they they do have an estimated assessment off a third i wasn't aware of a second property owned by the city but we do have we do have the park area being assessed well i guess it just says the uh 513 on fifth street across from where agave is there's city of mayor is labeled there like where the creamery is oh yeah that's some additional right away so um that that's not an actual parcel that's right away whereas the park is yeah property number one yeah that's property number one so they are being assessed just like the residents are part of that 600 000. that property is yes what's that if you look uh um if i'm understanding correctly it's it's property one on this yeah right and they are being assessed as part of that 600 000 chunk of money yep that's what yep it is okay okay and then what happens when so so really we're not going to know our true assessment amount you're saying until the fall and the work has been done what happens when it comes in over budget do we just have no choice and we're just going to be assessed whatever is the over but you know whatever if it's over this estimate amount so this is the estimate what the next step will be is that we will put the specs this is the engineers estimate so what we'll do is we will put this out for bid for contractors to to bid on and at that time um hopefully we'll get a good number of people bidding on this project or contractors bidding on this project and if it does when we do review those bids we're gonna we're gonna look at that so we're hoping um our hope is that the the bids always come in lower than the estimated cost um so we will that will come to another council meeting and if we do approve um residents are then able to comment at that time as well and [Music] that's another deciding point as to if the project comes in at a cost it works for the city and residents then we'll move forward with the project so if it does come in too high it is possible that the city might not even move forward but that's okay so it all depends on what the bid's coming at is another another meeting and discussion that we'll have typically these typically these estimates these estimates come in on the high side typically and we've we've tried to take this assessment and make it the worst case on where you know doing everything for the entire project and the engineers estimate and i can tell you in my time as being on council since 07 i have never seen a project bid higher than what the estimate's been at but we'll reassess it at that time if it's higher okay right and me as a homeowner i'm the one that i'm 10 grand higher than everybody else yeah it's a it's a big number to take in so i mean definitely it's important yeah what i'm going to do is i'm going to i'm going to keep the updates on the city website so there's a section about the project there's going to be communication as to when these discussions come to city council meetings because we do want participation along the way um so we're we want to be transparent we want to make sure that residents get involved and are well informed i do have contact information up there that you can contact me or the city engineer at any time um right okay so so yeah it's something that we're gonna go through and figure out um city council staff and residents so we don't want there to be any any surprises so yeah okay certainly certainly reach out to myself or any of the council members also with any uh uh questions you may have all our contact information is on the website also sure okay we're all available yeah and i think we just want to you know understand the big picture but like i said i would really like to see this with lutheran high explored a little more because i know there's certain things that can and can't be done but it just seems like for them to you know be you know have that same accessible portion based on their frontage is fine but it's just the road goes through so much more because of the the traffic the amount of the bigger traffic and so we just want that to kind of stay on the radar with everything too yeah we can definitely um keep having that conversation and brainstorm at a future meeting with mayor lutheran um see what our options are okay all right well thank you thank you for answering all our on the questions line of my property uh maggie i did talk to you today but the property line goes 18 inches into the road and it's been that way for a long time i brought this up to tyen she knows about it luanne knew about it we can go back to roddy's that road is not in the center and it hasn't been for years if you put that you're gonna put that your proposals to put that like a foot or two away from my building um scott i we're i um yeah i know we spoke off the phone and i'm still doing the research right now in it so i don't unfortunately i don't have any answers for you tonight but it is something that we will keep looking into and um and we will work with you on it we just have to get more information the pin is there i can show you yeah yeah no yeah that's one of the things we might have to do we might have to set up a meeting to figure out where the pin is i'm also working with the engineer to get some see what history they have on file and then i'm also looking in your your property file too so i think we'll be able to figure this out i it's just um something that's going to take a little time but it will be i am certain that we'll figure out um figure it out before we do any of the do any of the projects so um i do yeah so i will keep reaching out to you when i have more information but unfortunately i don't have the information i think you're looking for this evening okay okay any other comments excuse me uh with scott iverson's uh comment too i know uh fifth street too is a little wider than it's supposed to be also because i had my place surveyed back in 2006 also and uh my pins are in the also industry and and just for the record can you can we get your name and address jeff schwartz 113 5th street okay yeah um yeah so we will well i will work with the engineer to do a deeper look into this and um i understand you know back in the day the road got a little wider you know just there wasn't really any official lines or pins or uh but just when i had it surveyed and you know i noticed that when the guy put pins in the road they don't wanna go what are you doing he goes oh that's your property line and going well that's interesting yeah yeah no we'll we'll double check it and we i think we can we'll just compare some data and and figure out kind of what's going on so so when you do it the water means if the water mains already i stay my water remains in the driveway so how does that work you're gonna tear up my car and then i gotta have that paid to be be fixed or is that part of the project um i'll let yeah yeah so so that will be part of the project any restoration involved with the service replacement will be included in the project so if services are in the driveway then that driveway will portion of that driveway will get replaced all right whatever we disturb yeah just this is mcnealy i was part of that ridge road reconstruction and my water main was actually in my yard and they moved it into my driveway and replaced my driveway to how it was prior to the project so i was um i had no issues with that all right nikki i have another question for you since you seem knowledgeable having to deal with this not too long ago and maybe someone else can answer but as far as because we were assessed back for our side street you know several years back um and i've heard bearing and conflicting information but does that have to be paid by the seller um you know if they sell their property during you know say you're being assessed for 15 or 20 years is that amount going to be taken off you know the sale price to pay that off or how does that typically is there a rule on that i'm not a realtor but what i've understood about assessments as most realtors if they see an assessment they'll be it'll be part of the bid process but that doesn't necessarily mean that would be part of your sale but from what i understand is most times when you sell a home or buy a home um if you're really as good they would notice the assessment and ask for that to be paid prior to purchase but that's just mean from outside knowledge okay yeah because i thought when we were assessed for this side street i thought they said it was the seller's responsibility to pay it before they could you know close or sell the property yeah i don't think we needed for sure okay any other comments before we close up i'll jump in quick this is a logan pizic i live at 212 5th street um this is just to uh add on to what susie was talking about um when we're saying the school construction traffic um and the wear down of this road i mean we're not talking about school buses and the occasional dump truck or a garbage truck once a week and students and teachers um you know when they did their construction and added on the field house we had you know massive semis with precast walls coming down our street and then also when they uh added onto their parking lot for about two months straight from 7am until 10 pm some nights we had fully loaded dump trucks coming up fifth street um just filling in the hole from their parking lot and i mean there were probably you know hundreds of low dump truck loads to fill that in and that's when i really noticed the breakdown of fifth street or uh fifth street was i mean the alligator backing really happened then and it started in the spring um and like your engineer said that's when the wear and tear is the worst so i mean just i understand that the construction is done for now from the school but i mean we're not just talking about buses and um and uh garbage trucks here there's a lot more going on so just uh just a heads up and something to consider thank you perfect thank you i think one thing too that we can look at in the future when mayor lutheran has if they do a big project again i think we can work with them on a construction or a route a construction route um that they would have to follow i don't again can't change the past but i think that's something that we can maybe talk with them about next time if they have a big project as to what route they would have to follow so i have one question for jeff is there a slide that shows the uh concrete curb and gutter uh there is not a slide that shows the concrete curb and gutter it would be a i think we're proposing to put a b612 curb that's a six inch back with a 12 inch gutter um i can get you information on what we're proposing but there's not a slide that shows the curb is it is it all fifth street or just individual properties or oh uh yeah so the curb would be extended the entire length of both roads okay on both roads and then i should say that we do have some parking lots both on third and on a portion of fifth that are adjacent and so that one that would be a knock down curb going through those parking areas okay all right any other comments this has helped did we did we now get a price included for uh parking extended up by the basketball court on third street did did we get that figured into this as well or not yet that's up for discussion so we we do we did get a price dave got a price uh he did email it to me i can try to find my email but the the feasibility report includes a five percent contingency so additional parking on third is will fit into that contingency and how many spots are we talking that i don't know okay yeah i did talk to dave about it a little bit this today um yeah i can get that information on the project site and also out out to council as well i know they've been working on it i might have it here okay well slow internet i guess so did i lose you guys no okay i'll pipe in if i get it open we can continue all right any other comments hearing none uh maggie were there any emails or phone calls that we need to add for the record um there were not okay we'll just give one more chance here for other comments just to make sure people aren't having technical difficulties and want to say something i don't see anything in the comments section in the chat and i don't see any hands right or raised hands okay so on that curtain you're talking about going like up this street is it going to be a high curb then yes we're we're playing on a b a b style curve so it has a six inch back on it or a six inch face i should say much like fourth street then i'm assuming i apologize i'm not familiar with fourth but i would yeah i'm guessing you have the b style curb on fourth that's what we've talked about in the past that would match what was done on fourth and west or ridge road not west ridge road but it's it's not that kind of curve that you can just drive right over like that's on our side street correct no like that just pulls up okay and is that what you're putting up at the lutheran high school then too you're putting that v-style curving all the way along up there the b style curb will go anywhere that's adjacent to turf if it's adjacent to a parking lot it'll be a knock down drive over curb so then you're going to make it more accessible up there for high school yes so i'm assuming that anything that has you said turf along the street that would be the six inch curb it would only be because it would be only the entrances that they would have the well i think what they're saying is the end closest football field is just an open uh pavement there's no curbing so you actually can enter it at any point it's probably 50 feet wide so maybe that could be some discussion on how that is but i don't know how you put it curve out yeah because right now there's a little bit of curve up on that least there's like two openings so they really have three openings but there's two on that end and there's somewhat a curb in between but if they make that that knockdown or whatever you call it they're gonna be able to drive over that whole open that whole length of that second entrance up there okay i'll make a note of that and i'll i'll see i'll work with jeff and dave on on what what it they're actually proposing there to see see if that's yeah i'll we'll take that into consideration when we have a discussion just to make sure it's the curb that's like a straight back it's not um like the english right it's like a straight back i guess kind of like uh i don't know how to you know then the driveway is a flat like you you wouldn't bottom out your car those english style i think you have to like angle a lot of times into your driveway this would be like a flat to the pavement yeah that's correct so um let me just see where that entrance is if i could if we have it on here maybe we don't so are you saying if i'm assuming that anything that's not an entrance from mayor lutheran high school would be the six inch curve right are you talking is there a different area like beyond the entrance that you were talking about nikki that would have flat i mean i i walk that road often but i know that the back part like from avenue up to like where the yellow line ends i think there's two entrances in that section okay yes there's two there and then there's one down probably just west of that cedar avenue so there's actually three entrances there so you know maybe there's a discussion of reducing the amount of entrances into those parking lots i don't know i just want to see some like maybe i can pull it up really quick just so we can have a visual that's what they said they're not doing right that's what you got in the back here it would be like dry boys so it would be level with the street right nope sorry okay so sorry i just want to understand a little bit okay so you're saying okay so here's the parking lot okay so they have an entrance down here can you see it yep okay and then they have there's technically two in that one the pavement on heart and then there's kind of like two right there okay jeff do you have any idea like so i'm assuming this would all be along the track would be the six inch right yeah that would be all the b style curve and then for that parking lot for the for the school we could do some defined entrances i actually think there might be some concrete out there right now yeah there is in the middle kind of so there's two entrances in that one on the we're in like where that white line is and then one closer to the football field and then it's kind of some kind of curving yeah so that area yeah that area there we would work with the city on giving them a defined entrance to that parking lot well and why they need one when they have their 62nd i i guess that they maybe need some kind of emergency you know but what do they really need three entrances that's what they have right now is three entrances on fifth street maggie and that's something you're gonna have to go up with the engineer and work on so right now we're not there's no discussion of closing any of their entrances right now what people have for entrances they'll continue to have unless we can work with mayor lutheran and and see about closing some of those up so some of those you'll just have to go up there with the engineer and take a look at them okay that makes sense all right other comments on the project okay with that then we will close the public hearing at 721 thank you everyone for participating uh we appreciate the feedback and we'll like mega said continue to watch the website and we'll keep updated on this project thank you thank you all right with that uh council will look for a motion to approve resolution 1.25.21.02 mcnealy i'm i'll make that motion we have a motion to have a second hell tell a second we have a motion a second any further discussion hearing none we're voted by roll call boater i hi help i belinder hi and dodges and i motion carries 5-0 thank you megan that'll take us to 7a1 uh issuance and sale of bonds for the fire station okay uh mayor and council i'm going to do a quick introduction i do have todd hagan um our municipal advisor with ellers on the call as well to go through um kind of our current uh the current timeline that we're on um so as you know uh we did approve the uh in december 2020 we approved moving forward with the fire station project between different the base bid and some alternates the next step was to do the financing process um and so with that the the city council did approve um accepting the pre-sale report and then said it sending it out for sale so with that process and i'll let um todd go into it we did have to um we did have a previous uh bond reading of double a we did have to work uh go through the process of getting a new rating analysis so on that call was myself todd hagen and steve mcdonald from abdo um so i'll let and then the bids happen today so i'm gonna let i'm gonna give it over to todd to kind of go over the bond sales and then a little bit about that um that new rating analysis that we went through great thank you maggie um council members thanks for having me um can you hear me okay yep all right great day to sell bonds i just don't say that smoking good day to sell bonds i think ellers all week has every single bond on sale so we're happy we're happy you're on board with us there you go um so yeah maggie so so she did distribute the sale day report and before we get into the sale day report i just wanted to touch a little bit on on your on your bond rating so um you know you hadn't been rated in quite some time so uh we did have to um focus on you know your 2017 2018 2019 audits 2020 uh budget and 2021 um budget as well year to date and then your budget along with economic outlook um so the questions did talk a little bit about the pandemic as well um and that all went just fine i mean steve mcdonald from abdo was on there maggie like she said talked about um good group we we had the questions came to us ahead of time so we got to kind of do a warm-up amongst ourselves and um and the team did did a great job um you maintained like maybe you talked about your double-a stable outlook bond rating i do have a copy of the bond rating report in that cell day report for your viewing enjoyment if you want to take a look at that after the after the discussion here or kind of on your own time it's got some good details in there just about the the city and kind of the outlook and all that good stuff um so you did again talk about the pandemic a little bit and it did say that you know you maintain a good level of reserves to help support any short-term loss in revenue so that's that's good we see that quite often there's not a lot of minnesota cities that have too much stress at this point of the pandemic so most minnesota cities hold some pretty good reserves you guys have a very strong in that in that methodology area for s p so nothing to worry about there they also noted the analysts also noted that upgrades during this time of uncertainty are rare um but they did hint to that your financials are very strong and what's holding you back from a double a plus which would be the next jump up is your economy still a little bit below other double a plus comparable cities so again they did hint that an upgrade might be possible in the next year or two so it's good to kind of keep maintaining the financial management plan and doing what you're doing and um it sounds like things will fall into place if you don't raid the piggy bank too much um you know you've got really strong um presence out there in the market to bond too and i suspect we'll maybe be bonding for that uh new money uh street utility project as well this year so we did talk a little bit about that too so that's kind of already in the mix so we're not you know we wouldn't be looking at any surprises or anything in the next bond rating if you so choose to move forward with that with that project so everything else looked real stable and you know pretty much status quo as far as the ratings concerned so congratulations on that so keep keep up the good work um then to kind of cut to the chase on you know what what happened today as far as bidding the project is concerned so we did bid the project up till 11 30 this morning and again um ellers was just competing with themselves no i got everybody out and happy about about bidding and you know you did receive six bids today um as we look at the on sale report and you know the best bid was from northland securities and they went in with united bankers bank and they're out of bloomington in the corner of 494 and uh 35 and um here in this metro and then d.a davidson too so you know the winning bidder there were three of them kind of going in at the same time on that and that was at a 1.23 uh percent and we're looking at 20-year bonds pretty much here and it's at 1.23 percent so that was 48 basis points or 0.48 less than our pre-sale estimate so you know you're going to see that in less interest cost to pay you know the other um some pretty tight bidding on the first three bids you know the next one is from baird out of milwaukee at 1.27 piper sandler out of minneapolis at 1.27 at four you know so those two were really tight fhn financial out of memphis tennessee so you do reach out farther with that double a credit rating rather than sort of the state area here at 1.28 and then it kind of popped up a little bit from raymond james out of memphis at 1.44 and then bach out of financial securities out of milwaukee at one point uh 504 so the difference between six bids as far as the interest cost is concerns about 127 000 and some so it pays to throw this out to the wolves and see what what happens because you know nobody knows you know who's sort of hungry for this but i'll tell you uh northland's been doing a pretty good job this today they look like they were hungry wanted to fill their portfolio for their customers so they bought a lot of our bonds today so we're happy to happy to see that as well so they did they did bid with a premium i suspect all of them pretty much did so they gave us more money than what we needed and nothing's free right so where they get that premium from is their customers in the form of cash for us so it's kind of odd that you know we got to lower the bonds by 115 000 but we end up with the same amount for you know to spend on the project so we did lower the bonds down to 3.37 million and that didn't take anything away from your from your project if we kept some of that it would you know just pay interest cost on it as well um so we did reduce the bonds by that much the fee that the underwriter took and and the bid kind of helped us reduce that reduce that down so um so just to be clear just to be clear so we're reducing we're reducing the bond to uh make up for the lower interest rate than we expected correct we're reducing the bond because the bitter northland securities um they're giving us more money than what we need and where they're getting it from is their customers you know on the secondary market the folks that they sell to then that's in exchange for a little bit of a higher interest rate stamped on their bond and the difference between that and the yield they're going to gets called a premium so what they're what they're saying is and what's been what i've seen for a number of years now is that you know they think rates are gonna customers think that rates are gonna go up sometime in the future we're all waiting for that to happen but it hasn't happened yet and then when it does that they're able to have a bond that's a little bit more marketable you know a two percent bond and a point three percent bond so that difference is cash it's kind of odd but they're making their bond more marketable for themselves that way yep and so we get you get that money and we're able to lower that that bond down and then so what that does lowering the bond down burns the yield down to the re-offering yield you see on the first page of the bid tab the 0.2 to the one point five five okay you can flip that that's right there we'll go back up a little bit next page next page the bid tip there you go yep so the rate there the two percent on downline that's going to be stamped on your bond the re-offering yields what the customer actually gets in interest cost right their interest investment interest so the difference between those two is premium yep so by lowering that down you you got that rate down to 1.23 percent oh because we lowered okay yep okay yeah and it's kind of it's kind of magic but then it but then and then it's not the only reason the only reason i'm asking is at our work session after this we're talking about a generator uh that we still need for that fire station i wonder if there's any way to roll in that 50 000 projected for generator into this um you know to kind of try to balance it that way yeah so by about noon we had to let the underwriter know what to do with that premium so we you know got on the phone and you know with maggie and kind of talked about it and so the discussion was to lower lower it down by the 115. so so that train has gone down the track already uh that way so open me up general fund reserves or something right yeah i think your fund balances are pretty high so so that would be kind of a contribution you know i know i know you paid for the land with cash and i guess this would be like what another 50 or something for the generator or so yeah somewhere around there yeah yeah okay thank you so yep so we're we're good there and there's a i'm up for questions too but there's a resolution that's prepared by your bond attorney would be the consideration for tonight if you like what you see you can consider adopting that but i'm here for other questions as well and it worked out it worked out great appreciate the business thank you yes absolutely any questions for todd okay hearing none i'll look for approver of resolution 1.25.21.0303 providing the issuance and sale of bonds to northland security incorporated minneapolis group including united bankers and d.a davidson go move millinder we have a motion to have a second second we have a motion second any further discussion hearing none will vote by roll call boater hi mcneely hi help hi melander hi and dodge is an eye motion carries 5-0 todd thank you very much i appreciate all your work on this um obviously great interest rate that that came in on this project um certainly benefits the city and i appreciate everything you've done thank you very much yep it came in um just perfect um you know lots of planning went on um you know we had good discussions again with the rating agency about how much you know the city council here and mayor um you know puts puts a lot of effort into kind of you know whittling things down just so they're right you know on the fire hall and that goes for all your other projects so so that that was all the good discussion and um you're a very active council i appreciate working with you guys until we meet again thanks thanks a lot for uh using ellers yep great thank you todd you bet take care have a nice meeting yep thanks okay megan thank you that'll take us to seven a two in floor heating uh accepting a donation from the mayor fire fire relief association all right mayor and council as you know at the last city council meeting we did have a discussion on accepting our moving head moving ahead with the process of accepting a donation from the mayor fire relief association um for the in-floor heating portion of the man or the new fire station so that amount is 67 638 we did receive that check and then uh city um statute states that the city does have to accept that donation per resolution which is included in your pocket and resolution 1.2 5.2 1.2 4.04 and that also directs the money to be used for the in-floor heating of the fire station um so with that we are looking for a motion to accept that donation per resolution and to move forward with the change order for the in-floor heating of the fire station all right with that with that i'll look for a motion to approve resolution 1.25.21.04 accepting a donation of 67 638 from the mayor fire relief association and move forward with the change order to add the in-floor heating i'm sorry who is that millinder millender we have a motion from military do we have a second help second we have a motion a second any further discussion hearing none will vote by roll boater hi mcneely hi help aye melender hi dodge is an eye motion carries five 5-0 uh chief method uh if you could relay to the entire relief association we appreciate the donation um you know from the entire council from the entire residence so thank you very much is okay perfect thank you all right with that maggie we'll go to seven a three uh grant applications for uh from fema all right mayor and council i'll go over a little bit a little bit of a review of the fire teeth is also on the um on the meeting to answer any questions well the mayor fire department is looking to submit an application to fema um particularly for pagers and radios um the i do go over a little bit about the grant in the past cost chair for this would be um based on the number of residents that we have and um since we are a smaller community it would be a match of five percent application deadline is february 12 2021 um the award amount um can go up to a million dollars um and the reason the main reason why the fire department is is looking at this application is because um we do have a timeline in which we have to replace all of our pagers for the for the department carver county um they currently function off of a system or three three different systems for their page emergency paging um and one of them they have decided that they're not going to upgrade it due to the cost so they're going to go down to the system and with that our department has to go to to purchase dual pagers that will um connect into that system um and then a dual page this uh dual pagers will be essentially allow are available to tie into that system but then the the other um backup backup system is the tornado siren system that that's why it would be dual um so here's a breakdown of what they would be purchasing they'd be purchasing some radio with speakers uh radio portable radios truck radios and 28 pagers um so with that the mayor fire department is requesting approval from the city council to move forward with the grant application for the equipment mentioned above and i did provide some application information as well if you have any additional questions on that um [Music] with that i will turn it over for any questions um on the grant or what the fire department is applying for so just so i understand the total is 118.98 if we get uh approval for the grant then the city mayor would be putting in approximately six thousand 118 000 right yeah uh chief is there uh the old stuff now if we replace with all this is it worth anything or is it just all obsolete it'll all be it's not worth anything to anyone or can we get some revenue from that i don't believe it's going to be worth anything uh i know the the portable radios that we have on there the ones that we're looking at replacing are about 20 years old they no longer make them can no longer get parts for them so in the event that they uh something does go bad on there they cannot be replaced um so that is kind of the reasoning why we've got those on there the pagers you know whether there's um you know areas that would still have be using that old system um you know outside of here there's a possibility um but i would have to you know do some checking on that okay and on the 28 pagers is i assume that's how many uh firefighters we have today is there is there any reason we maybe shouldn't try to get in two more and get up to our 30 which has kind of always been our maximum just to have them in case we do now that we're applying or were you trying to stay under a certain amount of money or so um i it's my understanding that one of the townships i believe camden township is going to be giving us i'm not exactly sure but it's uh four to six pagers maybe that they have purchased um i haven't received them yet they've just kind of said that they've got some that they are that they purchase that they are be giving to the different departments that they that serve their area um so we have or we'll be having some soon so that is uh kind of why we stuck down to just a 28. oh perfect that's great okay and who will uh who will be writing this grant um rod has been doing uh of some of the most of the leg work on it okay all right any other questions for the chief if not i'll look for a motion to approve the submission of a grant application to fema in the amount of 118 thousand ninety eight dollars for the items uh listed in our packet health i'll make that motion we have a motion do we have a second no understanding a promotion in a second from millinder any further discussion when would they hear back if they receive the grant maggie does it stand there when opening is i think it's right there it says it closes that february 12th is that it that's when they got it yeah um from previous from what i can recall it's usually a couple months later is when they start to start issuing some meg you can follow up with an email on that if that's all right larry that's fine all right um your gut telling you on this andy um you know are are we behind the eight ball on this are we i'm i'm making the assumption um well i i guess if this has been since 2017 other carver county cities have maybe upgraded already are we going against other cities are we getting in in time are we where are we sitting with this do you have a handle on that um so in speaking with um some people that are um kind of in the in the know on the grants and stuff like that um they felt the the radios and this uh and and being that uh you know the county is changing systems that gives us our is a um you know a very good more or less good points to to you know the reasons for getting it and stuff like that um you know so i think you know in in that thing i believe we you know have a good you know a good chance possibly um most of uh a good majority of carver county has already switched pagers um or has purchased new ones um i think there is just uh ourselves new germany um i think um and there's a few other ones i i know have purchased some but not all of them yet but we have kind of had it in our budget here to be replacing them this year knowing knowing we would need to um but we figured um you know a better chance there with us let's put it on a grant see if we can uh you know get some funding for it right absolutely okay that was gonna be my next question if we don't if we don't get the grant we obviously we obviously need to upgrade so you said we budgeted for this thing we budgeted kind of for the page replacing all the pagers um you know some of the other stuff uh at that point then i think you know we might either you know wait you know and so when a radio dies and doesn't work replace them at that time or we have to have other discussion on you know on how to do that um but yes we did um you know it has been known that we needed to replace those pagers this year okay so maggie have we been have we been planning for this if this has been since 24 years now um knowing this is coming we're down to two years have we have we've been planning for this and budgeting for it appropriately um this is probably something that the fire chief has more uh information on because i um recently have gotten emails yes that's stating that we this is something that's been in the works since 2017. i haven't necessarily been aware that the paid that the carver company system was switching over until recently um so i would have to work with this chief to figure out andy was this a general fund budget or is this your capital yes there was being money put into the capital uh improvement for radio that we had been adding to each year um for that okay oh okay all right we'll have to look at that and and if we don't get the grant we have to push it you know into 2022 from a budgeting standpoint we just may have to do that um is there anything that we can get from carver county that would help us with this grant uh some kind of memo letter attachment anything that may um assist and maybe getting awarded this yeah i think having that you know that this we do have that that the you know the um county is you know changing their our dropping um you know their paging system that we currently use with our pagers and they're moving to the 800 megahertz paging uh system so we do have that in our grant application yeah and i can see if uh they can draft a letter as well just explaining it and signing off on it it never hurts to have you know them sign off on it as well so we can look into that and then will that application make it will that go through you then to vet first before it gets sent or is it just gonna get sent um well it just gets sent yeah i've already looked at submitted i've already looked at um most of it i haven't looked at the um it's the uh um more of the explanation yet but i have looked over all the data that they're gonna be putting in like budget and um so i have been working with them on some of the numbers um and we'll yeah i'll touch base with rod about the kind of the paragraph sections of the application and see if he needs any help there perfect thank you okay any other questions or discussion so we have a motion a second so we will vote by roll call motor dodge is an eye motion carries 5-0 thank you thank you andy this is awesome um yeah let's let's hope for the best on this and and get in it for about six grand and get everything replaced yes that would be nice yeah thank you all right we'll move to council reports uh um eric anything report on i have nothing uh nikki no chad nope okay and larry any uh meetings to report on well not yet the first one uh will be february 8th maggie has got me set up with uh watertown mayor community ed so looking forward to that wonderful and i have nothing to report on uh myself so with that i'll look for motion to adjourn i'll make that motion mcneely we have a motion to have a second health a second motion a second uh roll vote voter hi mcneely hi help i melander hi and dodges and i motion carries 5-0 we are adjourned so with that we'll move right into the workshop we'll open up the workshop at 7 53 p.m and we can make it you want to start with anything yeah so um oh yeah so just a little reminder um to new council members workshops are really the opportunity to take items that need to have more discussion or um ideas uh kind of a way to uh share ideas and to have deeper discussion on some items before they go back to the regular council meeting for approval um so we don't vote on any of these items it's more just a discussion and kind of a kind of a suggestion on how to move forward with certain items for staff so um just wanted to bring that up um yeah thank you thank you and one other thing so like mega said we don't take action and if i'm correct me if i'm wrong maybe we cannot uh we can't add things to the agenda also correct once it's been posted okay thank you all right let's jump unless there's any questions we'll jump into number two okay so um i do have madeline with carver county uh water management on the call this evening um so at the last meeting we we went into um kind of a preliminary discussion on the smart water program so um we're just carver county has um in the past done a pilot program with chaska and so uh at the last meeting the city council did ask for more information on that program kind of how it worked uh how was it successful and um so and uh so i did provide that in the packet um in addition uh to the chaska and maryland can correct me if i'm wrong but um that casket program was a collaboration between the city of chaska carver county and i believe in that council and then um with the success of that program they decided to create a new program and offer it to other cities in carver county um so it would be so they're trying to kind of finalize participation for 2021 um and with that it would be carver county water management the cities and uh the cup the um company you know so we would kind of be working all together to um to put this program together and offer it to to the community if if we feel like it would be beneficial um so i i think we reviewed kind of the program um at the last meeting um and so i so i don't have i don't think i'll go into it in too much detail essentially we would by participating residents would get the initial discount rate i believe it's on page through four but then if the city wanted to subsidize it or offer a discount even further we could put money into the program as well and just um um decrease and promote uh you know uh contr residents participating in this program even further so um that's kind of up to the city to decide um brachio would essentially take on um the they would log in and that's where the data would be they would manage the website the purchases the invoicing and data reporting um [Music] and then yeah so residents would be able to log into the program and they'd be but once they're uh once they've installed it they'd be able to keep track of their water usage and uh monitor if it's if it's uh working for them um so this is something that some that residents have uh asked i i think they were aware that the chaska program was going on wondering if the city would ever consider doing a program like this um we did look uh at our uh right now mayor does not like not all the properties are on irrigation right now uh we did have a change in code uh to we require um new properties to have um irrigation meters now and i believe we're at like 444 houses on irrigation out of about 850. so about i would say about a little over half of the properties in town are on irrigation we have irrigation meters um so with that i'm open to any question marilyn um can go over more in more detail as well about the program um i guess the direction i'm looking for tonight is um yeah just answering any questions for you and then discussing if this is something that um that we want to to move forward with and how we would like to i guess how we would like to move forward okay thank you well so first madeline thank you for joining us i appreciate it um is there anything you want to add right away madeline madeline to this oh well thank you for having me um man i could start at the beginning and take up so much of your time but i won't do that um because it sounds like you talked about it but we are sort of expanding this up county wide to try to be mindful of water conservation our pilot program is really successful with this particular controller it's really user friendly and it pretty much goes with any irrigation system even if your irrigation system is like 20 years old they have great customer service very very fast response time and when people have participated in chaska in 2019 and 2020 we've gotten um just really good feedback this year we had i think 61 respondents in our survey but 90 90 participants and all 61 of them said they would recommend the program to others so really really good feedback on both the controller and the program and the model that we're trying to move to is is honestly it's just a time management thing um we partnered with the city of chaska it worked out really well because my office is in chaska and they they had um they have a lot of turf a lot of irrigated turf so it made sense um but as we thought about expanding this out to other cities we were trying to get over barriers of you know how do we get we part of the the chaska program we had residents driving to the government center to pick up a controller and sort of having a person-to-person experience there that was one of the steps we identified as sort of necessary to get people to buy into this program but we wanted to get away from that as we're moving to other cities and racio has done this type of partnership program in other areas of the country with a lot of success and so basically they would create a landing page for us and we would be the parent organization carver county would and so we're the ones that actually signed the contract with racio and we sort of again act as that parent organization we deal with them with the funds and um most well most of the contractual language and then cities can sort of agree to participate under this umbrella that we form and really the city's responsibility is to provide funding if they wish and do marketing so as a city participant you get access to all russia's marketing materials they have awesome photographs messaging and that's something i can help taylor too if you need like you know images or postcards or stuff for your websites newsletters social media whatever it happens to be but that's really the city's main role is to help with marketing and push that message out to their residents and um as maggie mentioned there you already get a discount just by participating so if you go onto the ratio website a controller market values 229 dollars you order it straight from the website um just by partnering under this umbrella that we're forming it's 169 for the residents so they already get a 60 discount and cities can further bump that down if they want to i know watertown is planning on adding some fun so i think they're going to bump it down that's an option and then i just talked to my supervisor paul moline and he said that we're going to be putting some funds towards this program as well because we're going to help pay to have the website set up but we should have additional funds we don't know what those will be yet but we should have some additional funds too that we can help cities kind of get started too so we may have some additional funds to throw at um the city of mayor as well too to further bump down the cost for residents oh that's great i think that's kind of it go ahead yeah you have you answered some of my questions uh some of my questions were wrapped around the marketing aspect of it but you had mentioned watertown sounds like they're joining on are there other cities in western uh what other cities out here western carver county are joining city well western um not yet carver was contemplating it i think they're actually leaning towards no i may try to reach out to them again and we did push out to city of waconia as well and i do not have a response from them yet chaska will be participating it's a little goofy with chaska because so after our 2019 pilot we applied for a grant from the met council that's where metropolitan council comes in it's a two-year grant so with chaska we have to finish out the year of 2021 with the grant program but then we're going to fold them into this umbrella program as well one of the nice things about this program is residents get to pick between an eight zone and a 16 zone and we didn't have that in the chaska program so we did have about eight or nine people last year that were like well i have nine zones don't you have anything for me oh and we had to be like sorry no um so if we get any of those people that have larger zones this year they're gonna they're gonna participate in chats in in the chaska umbrella program so they can get more zones but yes so i'm pursuing laconia i'm pursuing carver i have not reached out yet to norway young america they're on my uh they're on my list to see if they would be willing to participate um maybe with cologne soon so we'll bring it up with them too oh okay good it may be in here as i'm you know uh through what we got in our packet here but through the pilot program was there some kind of return on investment on this i mean there's something we can tell our residents hey spend this 170 now and within the first season you'll make this up two seasons do you have some of that data it's so variable i i don't have that data um it really depends on the resident's use how much they're watering and what setting their system is at because some people do every other day some people do it once weekly when i've had people respond to me i've had people say you know it saved me eighty dollars a month i've had people say it saved me twenty dollars a month i've had people give me more observational data like i'm watering less than my neighbor beca and then so you have the individual variability but then you also have the weather variability so in 2019 it was super wet it was a wettest year on record and you know irrigation systems if they had these controllers were hardly going at all and then in 2019 it was completely dry so um rashio sort of i'm trying to remember what their um their kind of tagline is and i think they say that the controller will save you roughly 50 of your water use um and that is something we we do have data on and we we took a look at uh about three individual residents in chaska where we actually looked at their specific data between 2018 and 2019 and we saw like significant decreases in in water use where they were using at least definitely half the water that they were previously using and so if you take that times like the water rates you could sort of come up with a calculation um [Music] but that might be something you could look at your own water data for figure out what you charge for it and then kind of estimate what would happen if you cut some of your biggest users in half residential users of course right okay well thank you okay any other question does anyone have any other questions for madeline yeah maybe i missed it but okay so in the pilot program or currently how many people do you have signed up with this program uh in 2018 we had wait yeah 2019 we had 75 participants and because that was a pilot we only bought 75 controllers and we were sold out within i think four to five weeks and we specifically targeted zone four in chasca so we didn't we didn't it wasn't city-wide it was 800 households i think within zone four um and then in 2020 we expanded it city-wide and we got we sold 100 or we sold 91 this year and i think it would have been much higher had we not you know had all the changes that we had this year um because i had a lot of in-person events like the river city days and tasty that we were planning on staffing and showcasing these controllers and they were all canceled so we kind of had to rely on social media and websites and i don't think we got as much attraction yeah i was going to say that's not very high considering the population of chess right i know i was kind of surprised um i did i not to totally throw them under the bus but i i did struggle a little bit to get help with um marketing there i felt like i really had to pull teeth to get like my messaging in their um newsletters and websites and social media and guaranteed i was competing with you know covid and elections and all this other stuff so there was a lot of um information that was clamoring for uh people's attention i think it'd be easier to be on board with like what mike said with that data you know so we can compare the apples to apples the true savings it would be i i mean i i love the sound of the program i just wish we had some more rock solid numbers you know to compare to well we probably won't get rock solid numbers for about three more years i've been working with matt hafner at the city of chaska he's a water utility guy over there and again kind of because of that variability in in weather right we he's really looking at at the five year mark so we're getting you know we're getting kind of good looks at what our data are but he's not going to put any um [Music] strong thoughts into it until about that five year mark when we sort of have five years worth of weather to look at and then we can really go back and we can track those residents and say you know what did you see um and what were the differences right but the city of woodbury has been doing this for eight years um they started in 2013. and they have water they have some pretty severe groundwater shortage issues so they've been really promoting this program hard and their data because they've done some pretty intense data over their range of years as they say that they see on average the controller saves 30 percent um per resident which is a little bit lower than um ratios sort of up to you know up to fifty percent of water savings would vary seen thirty percent on average for a residential water user i don't know how their soil compares to mares i don't really know what it's like out there i know we got clay soils i could see if we move forward getting some sort of you know in our advert in our advertising or marketing to it getting some sort of we've seen as much as this much savings or as you know to try to get some idea of it but obviously like say it's based on so many different variables was there residents that brought this up is that how we i wasn't part of the original meeting so i apologize if some of this was already discussed but i mean oh i'm sorry maybe um yeah so we had um a resident or a couple residents who must have been aware of the chaska program i don't know if it was like before they moved here or um or how they became aware of it but they had reached out to me asking if the city offered anything like the city of chaska and i said um you know i just said you know at this time we don't um but then i reached out to madeline and marilyn was like hey i think we're actually expanding our program um in 2021 and so i just thought this would be a good opportunity one since the resident did ask but i think it's also good to look at these programs too if they're being offered especially um we do use we do try and promote as well in the city efficient water usage and um you know as somebody that works in the office i i know it is a concern from time to time that especially in the summer months when residents do have really high water bills because of irrigation um i think it makes sense to to try and um try and nudge them i guess in a direction that would allow them to to be more aware of the water usage that they're using and i think a lot of i i think a lot of residents um i think it's just like a learning opportunity to understand more about irrigation systems but also maybe i don't know we're we're so smart phone app you know savvy now um it's it's kind of um i think it's really would be really educational because long story short when residents call into wondering why their water is why they're where they're using so much water one thing we try and do is educate residents that they they already do have the ability to self-audit with their meters but i think this takes that this takes it a step further where they can actually access that information on their phone and the data can actually be tracked for them where they don't have to try and remember to track it or remember to look it actually does it for them if if that makes sense this controller actually has a a leak um i forget the technical term um but it's like a leak awareness notification so built into the system which they do control on their smartphone is basically if there's a leak it detects it and it says hey you have a leak you need to go take care of this because you're losing water um which is not not something you you get with like a normal controller or something that's not a smart controller and so we've had we had residents that really sort of appreciated that um because it's such a i mean it's such a pain in the butt to go find a leak in an irrigation system so to at least have that notification right and we've had several situations the one where somebody accidentally left their hose on i think a child did and their like bill was very high and then we also had somebody who i think a comp like a company was working in the right-of-way and hit their irrigation system and they ended up losing a lot of water too so um yeah it's just kind of a a neat opportunity i think to um to consider and um so if we if we if we got on board with this and i mean is there flexibility in how we structure it i mean could we let let's say for example we wanted to uh give a discount to the first 50 people of twenty dollars and put a thousand does that and then at those fifty or can beyond fifty can they still buy it at the at the 169 dollars without the deal okay okay and you could you can choose to do whatever numbers you want if you wanted to start out with 20 controllers and you know see how it went and then say okay wow they went really fast i want to add more this year we can do that anytime throughout the year or if you wanted to start higher you could start higher um it's very it's very flexible well that's great i i i pers i personally think we should be we should join in this and you know even if we didn't offer a discount just from a water conservation it's the next step uh we we've implemented watering bans i think that's just the next logical step um as a community to do this for for numerous reasons um i would even be on board you know like i said even another twenty dollars for the first 50 who who do it you know for another thousand dollar investment it's it's gonna be that much less water we're gonna be treating so i don't know if maggie mentioned this but we are looking for buy-in from the cities to help set up the website too so if you're thinking about money money that you'll put for it um we are going to ask cities to sort of chip in to help with a website and paul's kind of pushing for 500 a city i'd like to see him lower it a little bit um for the smaller city so i'm kind of leaning more towards 300 um but be thinking about that too and that would be a one-time in and you're done and this program will run for five ten forever years until everybody has a smart controller yeah we do that's and that's about that's above and beyond the extra that we were talking about to join to join right so think about that yeah if you're thinking about funding um i just wanted to make sure that was on your radar and i'll confirm with him exactly what that would be yeah so i go ahead oh i was just going to say in the packet yeah just that there would be a one-time fee of 5 000 to set up the program that's what you're talking about and then that would be split between the cities yes yep okay so we'd cover some and then we'd pass some of that on to cities okay i'm confused now so it's the that five thousand someone get passed on us plus another three hundred for the website no um so for for uh for ratio to set up the website it's a one-time five thousand dollar fee and okay so carver county will take that and initially just pay that because we'll have it because we just need the website set up um but then we're gonna cover a part of that five thousand dollars and then as cities join into the program we are going to ask them to pitch in to sort of reimburse us for part of that cost and that's where the 300 is right that's what i'm i would like to see it be 300. i think paul's thinking 500 and i think he but again i think there should be sort of a difference between like the big cities and the smaller cities just budget-wise i i couldn't agree more but i don't know other others thought maybe from a budgeting standpoint would this kind of i mean would this come out of the out of the um water water plants budget yeah it would come out of the water budget which we do have um we do have the funds to be able to participate so yeah all right thoughts from other council members are these easy to install for any average joe or do you have to have somebody come and do it most people ninety percent of people install it themselves with no issues okay we always do have a few people that have issues with wi-fi or um mostly wi-fi issues actually the other nice thing about having this ratio take over is that i don't get people emailing me for tech advice which i am not qualified to give um they go straight to rashio and like i said their customer service is awesome so they have a great online community great youtube videos um yeah it's they usually solve it pretty quick there's one glitch with um new smartphones that they're working on like the brand new like ios 11 is it 11 to read 11 now um and rashio is aware of that and they are um tweaking that so it will not be an issue okay other thoughts no i i would be on board i think it's a great option and especially if we've had residents already discussing and have interest um i think that we should just we could talk about how much we could fund to provide a little bit more of a discount and do more of like hey the first 20 people that sign up oh you'll get an extra 20 and maybe that will allow but i think that will really help um some of the issues that maggie was talking about that we've seen and i really like the if there's a leak um that that would help make people feel comfortable and then if you're on vacation um you're not you know worried that you're watering when you don't need to be watering right yeah especially with the older systems yep and we could target some specific neighborhoods i mean i don't have an irrigation system and i don't think a lot of people in our development have irrigation systems so we could start there but offer it to everybody but you know maybe do a little bit more unique yeah i i'm guessing people who have them recently installed want to spend the money on it because they're i'm assuming they have a fairly smart uh controller at that point so i i think it would just by nature people with the older ones would sign up i i personally i i don't i wouldn't mind putting a couple grand into this i i don't mind you know the first 50 getting 20 bucks off i'd be on board with that i think that it's it's worth our time and would help greatly with our water usage especially in the summer i think kyle would greatly appreciate that right you know and 50 50 i'm at 20 off's a thousand dollars we're gonna have another you know three three to five hundred uh more investment i think it's worthwhile i think we'll save that and we'll see that just in what we have to generate at the plant um and and it's like i said natural progression for our next step from the watering ban that we've implemented yeah and you know we have the flexibility we can add we can add if this is really booming and we're it's great we can uh you know look at adding more in the future too okay so uh larry any thoughts eric yeah madeline i just wondered if uh the program some of the variables i was thinking about is like i keep my grass at three inches you keep yours at two and a half my soil makeup is i have horrible topsoil you've got nice four inch black top soil my sprinkler heads put out two gallons per minute yours is a gallon and a half so you have a controller i have a controller will be able to do the same thing yes when you set up the controller you actually put in most of that data okay um so this shouldn't be as much of an issue in mayor although you do have the crew river nearby but in chasco we did run into some issues because the top of chaska is clay the bottom of chaska is sand because it's bit river ba bottom and so being able to have residents have the information that they need to put in to their database so it might be useful for us to just kind of look up what you know mayor soil type on average is so they know what data to put in there if they if they don't know off the top of their head um but you basically plug all that stuff in okay well i think it would be something that we probably should at least offer the residents since they're the ones that have been asking for it at least a couple people but it's like what you said mike um i have a new controller and it it took me a while to dial it in but um it's dialed in now i'm not sure that the smart controller or this device would would benefit me but it takes an inch of water a week to keep my grass green that's about an eighty dollar bill a month now for irrigation and before it was like about 180 but it took some it took a lot of planning and it took it like an irrigation guy to help me out to figure it out um but for the new the new controllers like my house was 2 2017 um they're pretty smart now but i didn't know that i was putting out two gallons of water or two you got two gallons of water every time you know every minute on on my zones and i have seven zones so i was i was wasting a lot of water right yeah maybe the system would really help educate residents on on their irrigation systems because they probably don't know i have no idea i mean i don't have i think it does yeah i think so one of my favorite quotes from this year was um a gentleman who said um in his notes he goes my sump bump has been running significantly less so clearly i was over watering and was one of those connections that you know he just he made he's like oh wow i must have been watering a lot more than i needed to um so it they make their own observations and people we've seen people get really excited about it but also the ratio company sends out um you know reminders like it's time to winterize your system you know in in september and october reminders how to take care of it they send out um best practices for mowing and um different information about the different types of cycle and soap versus the other watering settings so they do a lot of irrigation with their with their community of people that um participate i like that i think that's really important yeah i do too so for me i have absolutely no problem getting in for uh fifteen hundred dollars doing twenty dollars for the first 50 and then uh 500 for our fee you know maximum 500 for the fee which comes to 1500 i have no problems with that at all and it doesn't even have to be that i mean we could do 10 at 100 or whatever but i have no problem with 1500. yeah and i think the nice thing about this is that um you know maybe this year is our kind of our pilot year where we see how it goes and how um stuff like that so i i think there's definitely options or steps along the way where we can assess how it's going and um maybe even um check in with residents and just see how it's going on their end as well and and keep reassessing as we go on so okay so are people kind of an agreement we want maybe to kind of pursue this and and start getting some things together for one of these next councilmember meetings yeah perfect all right meg is there anything else you need on this uh nope i think i'm good wonderful madeline i appreciate it thank you for um being at the meeting and walking us through it and we'll have maggie stay in touch with you thanks man you're welcome thanks for having me i'm going to sign off thank you perfect thank you have a good have a good night you too all right fire station generator all right so um yeah i just wanted to bring this up for discussion as we start moving forward with the fire station project so i know we had brought this up um at a previous meeting um the need for a new generator um at the fire station i just kind of provided i i know a lot of you are aware of what generators do but it's just backup um energy a backup energy source if for whatever their main reason the main energy source goes out so um as you know the fire station is an emergency building so we want to make sure that all the equipment inside and the ability for the ability for our firefighters to be able to access the building and still use it efficiently if an emergency is called when when when or if uh the electricity goes out um so what we're talking about tonight is just the need for the new for a new generator and to just determine um uh kind of the model um and the financing option so yeah i did talk um i did um i apologize that i didn't put two and two together today when our when our bids came in that we could have maybe rolled this price this financing into um our bond coming back as good as it did um so i apologize for that but i think um the way it's looking we did get a couple generator uh i just wanted to get an idea of what it would cost i did um send the information over to brunton um just because they i mean i know that these quotes are from uh from a uh very um ame electric but i i just wanted to confirm with bolton i think that this is the type of generator that would meet the needs of this this a building this size and they did agree that they were and that they recommended the larger size if we did consider it with bolton or brunton this was brown yeah yeah you said mike ah i'm so sorry my brain's not working um so yeah i'm just looking for more of a discussion how to move forward um i'm thinking again we're thinking based on these quotes um this is the generator and the switch and accessories and the labor keep in mind it does not include the pouring of the concrete we would want to fence around it so we would have to get more quote additional quotes on those items um but you don't you don't have an idea of any of that right now i don't i i i just rely in talking to brunton today i just realized cause i was trying to figure out the discrepancy of what they the reason why theirs was so their quote was so high in the beginning and why this was so low and i just realized that there it was because part of it was because of the fence and the concrete pad um so i didn't have above above and beyond this we would need a fence concrete slab and a gas connection exactly we don't we don't have we don't i would say offense would be our own personal you know whether we wanted to put a fence around it or not i mean your your generator that you have at the city uh does not have a fence around it um you know so i guess that is the thing that would be determined whether we felt it needed a fence or not where do we think this is going to go in the back of the building is on the south side of the building is where um it is uh that's where it's planned on location would be okay and that faces the parking lot correct uh yep correct yeah i think similar to city hall we would probably want to have posts at least so that a vehicle wouldn't run into it but right i mean i i i think from the discussion we've had earlier it sounds like everyone agrees this needs to get done i mean it sounds like the discussion was this should have been included in in the original bid now maybe that's changed um no why wasn't it on the original bid it seems like it's a pretty important thing to the building so the reason it got pulled off is when brunton gave us the the numbers for he kind of have it had a breakdown on every you know itemized lift on what everything was gonna you know estimated cost um his estimated cost on this generator was 130 000 dollars um we felt that we could definitely get that done for a lot less than that um you know so we knew that you know that was that was a big number to cut so if with this number you know fifty thousand dollars for a generator versus a hundred and thirty thousand dollars we can cut eighty thousand dollars from this um you know cost of this thing that is the reason it got pulled off of their spec with the plan to to do it outside of that why didn't that happen before now why didn't what i did bring it up to to have that done when we were voting on the station where was this ad on your priority list was this higher or lower than in floor heating or floor coatings i believe it was after the um in floor heating so you did bring it up and you wanted wanted that into the generator part of the part of the yes i did yep who made the decision to not put it on the bid the building committee what why what was the justification for that again i had said because the reasoning of the cost that they were given is for it we felt we could get that done a lot cheaper outside of their you know um like i said you know there was a there was an estimated car gave us and it was 130 000 for a generator we knew we could get it done a lot cheaper than that well because there was some talk about using a local person to do floor coatings and to go look that way why didn't that happen with the generator i guess what do you mean why didn't that happen that did happen we i mean we had we did have that cost uh for you guys when and we did bring it up you know to do that generator um but then it got tabled uh because i was pretty sure that i was had expressed the idea that we needed to talk about it more that night and it needed to be part of that project and maggie do you remember what happened or why why it didn't go any further that evening um i believe it did get tabled so it was moved by the council to table it until a future meeting for future discussion eric are you talking when we open when are you talking about after we had the bids and we're going through all the alternates yeah yeah because at that point we couldn't add anything more in because everyone had already been on it right i just don't understand why this wasn't looked at before i mean obviously they were they were thinking i had to say hey maybe we could do this cheaper a different route but didn't decide to follow up on it at all before the process started to me it seems like this whole process has been engineered to start out with a lower bid and then kind of add and tack things on afterwards and to me this is just kind of unacceptable to think that we would push a generator off and then wait until after the project gets approved and say oh hey by the way we need this because this is really important to us so somewhere during this process it was the decision was made that you know what we don't need a generator this bad that we could probably just go ahead and do in-floor heating or floor coatings as opposed to really putting a piece of very important equipment inside that building so my thoughts are on it is is obviously it wasn't important enough way back through the planning process when this should have been high um that you know what maybe you should find some money in your current budget or your capital plan to pay for that thank you and i i i mean i would as far as financing goes i i think that this will have to be something that's probably paid for out of the capital fund i don't know how andy feels about that but i mean obviously we're past the point where we can include it in the bond um so um as far as financing it i think that this is something that that everybody agrees that we need to move forward with i think the not that council has voted on it yet but the financing piece i i think we would probably consider um that it would have to come out if it's something that's done with the building it would probably put to come out of capital yeah and i and i kind of see you know it somehow eric's point i kind of agree with that i mean now it's what don has done but i'm yeah i'm just having a hard time from a transparency standpoint of what's the bottom number on this fire station you know what the additions and now this and that so it's just hard for me to wrap around that to explain the residents i mean i i don't know where our final number is because we're still adding things that we that we need but i feel this is needed i do think we need it um i personally think it's our number one priority um i think there is a little disconnect on that 130 000 from brunton um i think overall we're going to come close to spending some of that because right now in the bid and in the fire station they're preparing to add this in so they're adding some of that in internal stuff which is costing money plus the 45 for the generator plus i mean we're going to be close to that 130 by the time we're all said and done um but i think it's needed i think we have to find a way to get the money um and it seems to me you know from an urgency standpoint i would be fine if we needed to budget for this in 2022 uh if the fire station won't be com you know if we're looking at october november we're just looking another month or two you know till we can get into the next year and the next budgeting year um you know properly plan for it i i i'm certainly fine with that right am i right andy with that or maggie was it october november is what we're looking at for move in november november yeah november okay and i think we could probably get by you know it it's with anything i think we can get by for a month or two without it um andy unless you see different uh no i mean i would i would see i would think there would be a way that with our current portable generator that we have at the station now that the you know electrician could could make it that we can hook that up to at least open up the doors and that type of stuff you know for that time being um but um what would be would that be the the main concern is getting the doors open yeah but we have i mean we have we can do that manually too right you guys needed really you could do that manually um but yeah yeah you know just for them i'm assuming we're gonna have some emergency lights in there that automatically go on yeah i'm sure there is in there correct yeah okay okay i think we should properly budget for it if we're gonna but um that's just my my thoughts we could do that in a 2022 and then get it done right away you know in january but i do i do look at these quotes at 45 000 but i just don't want i don't want the misconception that that's all we're paying for that we are going to get close i i don't know what the costs are that brunson is part of the bid that they're wiring it all and getting it prepped right now and everything hooked up so that's that added some money in there too so um just so we don't forget about that this is there is there any way that um as they build the building out the contractor can pour the pad for the generator knowing that we're going to get a generator i would yeah i think the pad could be poured i mean that that um i don't know i think the size of the generator ten feet long four three or three feet wide i think so i mean a a little you know four by twelve slab of concrete it's not gonna all right much of anything reporting all that other concrete so it's just a floating slab isn't it yes correct yeah we would just have to do that they could do like a if they poured it for us or added that on it would just be a minor change yeah i mean it wouldn't be much contingency and running a gas line can't be i mean with that new construction that can't be all that much either yeah they'll and they're they're already running all that as my understanding they're gonna have everything ready just a quick hook up to it so pretty much actually that bit other than the concrete pad is gonna be pretty close right my understanding yeah i did talk with brenton today about it so he said he did confirm that the 130 um part of that has been already is essentially being financed in the base bid because they we approved them as part of the base bid to create a building that would uh support a a separate generator at a different time so um yeah so if that makes sense like the the part the internal part is already being done and paid for and financed it's the leftover generator and the pad that was not included in the basement but everything else was included what was that dollar amount that's already that's already in the bid and it's already getting paid for and done um he didn't give me an actual estimate but i what he was thinking it was probably about 50 55 to like that was okay that was about 55 45 we're at 100 yeah so i mean we're getting close but yeah the pad's only going to be a grand or so i you know it's not going to be a ton and a few posts but the hook up the what else gas connection but i i think it's needed um i do still you know we got to get this added in i i we still need to from a transparency transparency standpoint get this bottom number instead of continuing to add things into this project as it moves on just so we know where we're sitting but i i i agree i think it should have been done i would think this would be a top priority um you know we're to the point where we've on this fire station we've bid out certain things we've now added almost everything back everything back in i can um other other thoughts do we want do we want to look into 2021 do we want to do this now do people not want to do it at all some thoughts some direction for maggie where she can kind of move forward and andy has an idea and i can try and put together a full picture of kind of where we're at cost wise and send that out to you um i'm for a new generator i'd like to see three quote to get an idea is that aren't we required to get quotes anyway if we're going to move forward on yeah yeah we will this was just an initial one so we could have some discussion and have a an idea about where we're at um knowing if he if this if this was the lowest this would be it if it was the highest we know it's going to come in less so great yeah i think that um i know we're adding a lot of bad things again but we also got you know good bids in our interest rate on the sloan is low i know this wouldn't be part of that but um i think we wanted them to cut costs because they were at 4 million when we originally started getting quotes when we it first came through so i mean i'm okay with where we're at today and i'm open to doing the generator when we open or doing it in 2021 if we think the budget i'd like to see more budget numbers on it you know from the fire department's cip right if we can do it in twenty one any other comments thoughts chad larry eric all right well maggie why don't you start looking at some of the budget you know let's go start with the budgets and see where we're at see what impact that would have maybe get a little more idea what what the pad would cost what some posts would cost are there any andy are you aware of any um grants out there for this sort of thing it seems like it would be an emergency management or this this seems like an item that would be a good grant item for for first responder and for public safety do you know of any or is there any where we can look um you know besides besides the fema grant right now that is happening um you know that's kind of the biggest one out there for you know there's other types of grants but uh you know typically it's for you know a thousand dollars here a couple you know two thousand dollars here not nothing big to you know like the like the fema grant um but we cannot we can look we reached out to the county emergency manager to see if there's any money from hfcm that's available i i have not yeah that might that might be worth it yeah let's see what we can do from that aspect too why you guys do some research on that and we'll continue to have the discussion then do you need more right now maggie uh no i think i'm okay do you need anything else andy nope any other questions from anyone else before we adjourn all right then we are adjourned thank you everyone have a great night you too good night