there's one over here um all right we have 6 30 so we will call the monday november 8th city council meeting to order if we could start with the pledge of allegiance please i pledge allegiance all right with that do we have any additions to the agenda tonight hearing none we'll look for a motion to approve the agenda as presented that motion second we have a motion a second all in favor say aye aye aye same sign motion carries 5-0 that will take us to public comments if there's anyone who would like to discuss anything that is not on the agenda please come forward seeing none will close public comments and move to consent is there anything on the cons consent agenda that needs to be pulled for further discussion or clarifications and hearing none i'll look for a motion to approve the consent agenda as presented i'll make that motion we have a motion to have a second second motion a second all in favor say aye aye aye opposed sam stein motion carries 5-0 so with that on the consent agenda i would like to publicly thank the mayor baseball club for their donations uh bci construction and brenton associates and architects for their donations and along with um a special thanks to rod and lois metzel for their their donation to the fire uh station um as if any of you guys are out there there there's a nice statue in a plaque that was donated by the metals which is very much appreciated really nice statue so thank you to them with that then we will move to the public hearing and with that uh do we open it right away meggie are you going to present you're going to present first then we'll open yup i'm going to see okay all right mayor dodge and council in front of you this evening is the public hearing on the 2021 street project assessments so as you remember or recall at the october 11 2021 city council meeting the city council set the public hearing date for this evening letters were sent to property owners whose properties were within the project area and information in that letter included the public hearing date and assessment amount based on the city's policy so with that this evening the council is being asked to conduct a public hearing which will begin with a presentation from the city engineer and then we will open for public comment so with that i will have the city engineer do their presentation so what i'll do just kind of uh you know kind of summarizing the improvements that we see now many times and then the east side of the highway uh between highway 25 and the end of the road which goes approximately 200 feet past road of western grove farthest east east road there we have a new curry gutter in the project area new water main and services new sanitary sewer services that have all been constructed just a figure here showing the project area this is the portion of the project that received water main and water services that were just the fifth street portion of the project sanitary sewer the sanitary sewer on the project area has actually been lined in the past so we didn't do any or make any improvements to the sanitary sewer main but we did replace all sewer services along fifth street and then this is just a figure showing the properties that are aboving the project area and uh so for project communications just wanted to kind of just recap kind of where we started with this process and where we are here tonight so back in september of last year is when the city council authorized the preparation of a feasibility report for the project bolton and worked on that project and it was november 23rd when a draft study was brought to the council to review kind of how the study was shaping up we discussed some of the projects scope get a little direction on what the project was going to be based on questions that came up during our preparation of the study at that time we went back finalized the report and brought it back to the council on december 28th at that time the council accepted the report and then authorized the improvement here once we got into 2021 then in january we started by we had a virtual open house if you recall we were still at that time we weren't having any in-person meetings but we had a virtual open house on the 19th and then on the 25th is when we had the improvement hearing the purpose of those two meetings the first one was intended to be a little bit more of an informal information gathering presenting uh essentially the the information was gonna be presented at the improvement hearing but again in a little bit more of a a casual setting uh hopefully giving people a chance to ask questions and give us some input before the improvement hearing on the 25th improvement hearing then is when residents that were in the project area proposed to be assessed have the opportunity after the improvement hearing that the council ordered the project to continue and the plans and specifications were prepared and went out for competitive bidding and it was march 22nd then when the council reviewed the bids and awarded the project to multur excavating and then once we got to spring is when construction started throughout the project we've tried to continually provide information on the status of the project and provide the weekly newsletters other notifications as needed i've been providing information on the city website in an effort to keep people informed hopefully people understood throughout the project who their contacts were if they had questions concerns during construction structure now is completed and we're here on november 8th which is the assessment hearing as maggie no mentioned notifications have been given out and proposed assessments and so the intent tonight is to get input and feedback from the public on those proposed assessments the assessment policy that has been used on this and past projects in the city of mayor is that streets are assessed 30 by adjusted front footage hermann gutter is 100 assessed water main is 30 assessed on a per lot basis per unit basis water services are 100 percent assessed sanitary sewer services 100 assessed again on a per unit per lot basis and then corner properties a few corner properties on this project where the short side is assessed the actual front footage of the property alongside of a corner lot he has assessed one half of that footage of the long side of the project from an assessment standpoint of the apportionment of the cost for the project i just have kind of side by side here at the time of the feasibility study when the estimates for the project were put together uh the accessible portion of the problem was estimated to be a little over 594 000 city costs for the project we're estimated at 891 000 uh based on actual cost applying the assessment policy again uh actual uh proposed assessment is 475 303.16 and the city costs the project is seven hundred sixty thousand eight hundred eighty five dollars and one cent so how that breaks down then with the different components of the project again it's the fine assessment where we started from an estimate standpoint feasibility study compared to actual cost a street storm sewer portion of the project is estimated or uh it's proposed at 255 46.34 that equates to 85.99 per front foot uh compared to 96 at the time of feasibility study uh the curb uh 80 thousand five hundred forty dollars uh proposed bss that equates to twenty seven dollars and fifteen cents per foot water main 71 035.92 or 39 300 3946.44 cents per unit water services 27 60 90 for eighteen hundred forty four dollars and six cents per unit and then the sanitary sewer services forty one thousand twenty dollars uh which equates two thousand nine hundred thirty dollars per unit the term of the assessment assessments would be payable in equal annual installments standing over a 15-year period which has been set by the council first installment would be uh first monday in january of 2022 and then the balance would bear interest at a rate of 3.3 3.45 percent grant so that's just kind of a quick overview of the cost and and the process that we've gone through to get to this point uh and with that i'd be happy to answer any questions you have at this time otherwise you can open the public hearing any questions for the city engineer hearing none then at 6 41 we will open the public hearing to discuss the assessments so if anyone would like to come forward they certainly can please come to the podium state your name and address for the record please hey good evening everybody i'm joel lance craner i'm the executive director at mary lutheran high school on the assessment it actually says we're carver county lutheran high school but we do business as mayor lutheran high school um i thank you thank you for the chance we have i have to speak tonight and for the opportunity to be here thank you for the partnership we've had for 60 years of city of mayor mayor elliston high school we appreciate that as well um 2008 law was passed in regards to special assessments for projects like this and essentially the assessment cannot exceed the special benefit to the property as measured by increased value to the land due to the improvement um we have a concern that the assessment for mary lutheran high school is beyond that of the carver county property tax department we have an assessment from 2020 and excuse me i'll take my glasses off for this tiny print uh of nine million eight hundred and eighty thousand dollars that was in two thousand twenty in two thousand twenty one it had declined to nine million seven hundred twenty four thousand eight hundred dollars for 2022 and i got this from the assessor today mark is his name uh over at carver county uh property tax department uh it has declined once again to nine million five hundred seventy two thousand nine hundred dollars uh so clearly our property according to the property tax statement our assessed value estimated value uh has declined every year it has not increased um so in addition to that the so the net benefit uh you know cannot be increased according to the law if the value of the property declines we have no reason to assume that our property value will increase we're not building that is no longer a major entrance to our school even though i know neighbors have their own concerns about that but it's still promoted not as our major entrance of the school that's not really any strong curb appeal for us as a result of the project we're not selling our property [Music] we the utilities already existed at the property we already had water and sewer as you pointed out i think if i heard that right dave that the um sanitary sewer was actually not upgraded at all correct service was replaced the the service to the property correct but the but the actual road itself was not um we we know according to law that the assessment cannot exceed the special benefit and our special benefit based upon our property value based upon the assessment from the uh county assessor is declined it will have declined the last three years uh to appeal so anyway uh nothing has changed in regards to mary lutheran high school we had water and sewer before we still have water and sewer today we had the frontage of the road before we still had the same front edge of the road today um and uh as you know you came and take a look by the way great project road looks great everything's nice but as far as fulfilling the mandates of the law with the again the cess property value declining we would respectfully ask that the assessment made to carver county lutheran high school mayor lutheran high school that we would uh respectfully challenge that as uh not in accordance with state law any there's public comment about any questions that i could answer that you might have questions for joel i guess not at this time then thank you all right thank you anyone else like to come up feel free hi i'm susie poplar my husband mike we're on 5th street just up by lutheran high so that was actually going to be one of the questions i was going to ask is if there was a contestant like this as an example is i guess if there's reductions somewhere along the way how does that affect you know whether the the people in the assessment area but also just taxpayers in general how is that offset so i think my concern with that was just validated and i think too mr landscreener talked about that not being their normal entrance there's obviously concerns we've been talking about that for years and the usage of the road hasn't changed so a property owner like us a 20 000 assessment over 15 years we'll pay 30 000 that's a lot of money and there's a lot of extra usage being brought in there by the school um so if they turn around and contest and then here we're left to pay the difference or suffer for that somehow i'd like to know how that gets addressed you know as far as the contestant and the difference there but maybe you know i know this is something we've been talking about for probably four years and i don't know when the right time is with those entrances up you know nothing's changed the usage hasn't changed and it's impacting us i think when we see the amount of wear and tear and usage on the road being used not just for residents you know that's it's a hard number to take so there's definitely concerns there and i'd kind of like to know if there's still consideration to you know and those entrances are there people are going to use them so what can change with that and especially in light of kind of the heavy price tag we're we're being hit with it's a lot it's certainly a lot any i mean i i don't have a i mean we can talk offline too i know well and we've done that we've done that and we've looked we've worked with the school we've talked about it we switched the address again it's a public street we can't stop people from using it and we've talked with the high school about closing the street i mean the access points and they're we can't force them to there's um i think they would like they've stated that they want to keep those open we have done some reduction improvements with the entrances but again it's a public street we've changed the address we've tried to educate we're trying to work with the school for them to educate people too but we honestly as a city it's a we can't do much i mean unless well considering that it's a public street we understand that i mean you're going to get it gets used very very heavily right i mean i know you ain't going to change how people have been using the road forever like you said 60 years they've been using fifth tree and the entrances have stayed the exact same way i mean there's one at the very end that's no longer there that's not doing anything so a couple of things one for the public hearing we need to stick to the assessment i mean that's what we're here to talk about yeah public health so we're going with this as far as as far as the roads and who's using the roads and it's a public road we can certainly have that discussion any council meeting we want we can have that discussion we can get on the agenda and talk about it for sure but we kind of we i want to try to stay to to the assessment policy then any whether lutheran hires someone else how is that how does that affect matters and that's what we're and exactly we're discussing so how it'll be it won't be a case by ca we have our our uh assessment policy that we're following if that changed and council decided it'll be across the board it won't be individual properties are going to be my guess would be if it's redu it would be everyone and it would then my guess would be the city would pick up that if that's what happened but it won't be a case by case that uh one person contested okay so theirs gets lowered yeah and now the rest of the property owners pick up that piece that that i don't see that happening um so i hope that answers that question so dave do you have any clarification on that because yeah i mean i think you're right i mean so tonight what the council is going to be asked to do is consider an assessment role and um my advice would be that whatever you whatever if you were to make adjustments that you're you're right that you would you would make it to the accessible portion of the project it won't be a pri property by property adjustment if after the fact if somebody contests their assessment ultimately was able to show that the benefit wasn't meant for what whatever the case may be that that is somebody else told you that that you had to lower that assessment at that point it would be a city cost it wouldn't it wouldn't be that amount won't be spread over the other properties it would be a cost that the city would have to include in their portion of the project right does that answer your question it does yeah i do have one other question can you please come up to them yeah thank you um just the assessment in general whatever the number is arrived at so it'll go start in our property taxes in 2022 our property tax statement but is there no option other than if you pay it ahead of time you have to pay the full amount ahead of time then you have no interest but um there's otherwise no option for partial payments like up up front or like over a couple years something like that so at any time you could pay it off okay that's okay there would be a date and you you you i don't if you don't have that information yeah but i wanted it clear so if you missed that date the the interest for that year will get put on the property taxes at any time you could determine you want to pay that off like on year four yeah you could pay it off and uh you know pay attention to that date so hopefully you would do that before that okay that uh interest gets put on the balance that year okay all right thank you anyone else now that i'm helping all my neighbors please come on up joel one other piece i'd like to point out as well we did uh and just for the record we did a submit to the city an objection to the proposed assessment and we have that document uh received by uh janelle thank you very much signed and also we did put a request for market value analysis for the assessment as well so that we would be able to uh to get to the bottom of this uh and just one thought uh and again most of us are amateurs at this obviously right i'm an educator but the the one thing that i would concern be concerned about is if we were to challenge this then in the district court the cost to the city for legal fees for property evaluations appraisals and so forth as well as to each of our property owners including mary lutheran high school uh you know i i would recommend that we would consider that as a city and i'm a resident of maryland of minnesota as well that we would consider those costs that could possibly occur and a challenge in the district court as we seek to adjust these assessments to a more reasonable level at the level according to the law so thank you guys anyone else please come forward good evening troy puckett not quite a resident yet 426 at the very end this is pretty minor but to be moving in and get hit right away took a little bit out of the you know little steam out of the excitement of moving in but it is what it is i would just ask and i talked to maggie today if possible to see in writing the cost of the reconstruction of the sod and of the driveways i just want to see in writing that i did not get included in that since i didn't i don't have grass yet and i don't have a driveway yet so i just want to make sure that it just wasn't divided by 25 if that's the number i know it's not a big deal but at this point if it was part of it i'd either like to get that taken off my assessment or next year have the grass in the driveway put in as everyone else did that's all thanks just to that point is so the the way this was done is no it is the project cost and it's divided by the front footage on there every property was restored based on the condition of the property when we got there so yeah you're correct your your property doesn't have sod i'm presuming there's some restoration that needs to happen on that property in general and then driveway work as well as i think there's probably a little gravel you know once we backfilled there but basically the way it works is work that we didn't pay for that side uh we didn't pay the contract for that saw we didn't pay to the contractor for that driveway work so it it is then though the total cost of the project spread over the front footage including mine including yours yes you got charged your portion of the project costs yes the well i would i would say that your property was restored to the condition that it was in at the same rate no because that if we would if we were to put sod at your property if we would have paved the driveway at your property the proper the cost of the project would have gone up and and would have again been spread yeah no that's fine i can follow up with you on that but yeah the the other thing i'll just note on your property too and we we did we had several conversations you know when you were looking at that property but that's the the lot at the end of fifth street that didn't have a street in front of it we've always struggled with what to do with that because we've had several times or somebody's come inquired about building a house at the end of the street and the requirement was always going to be that if you did that you needed to build a street in front of your your the property at your cost well obviously 100 of that street is a pretty big expense and that ultimately is why that lot sat there for a long time so it may be a surprise or we weren't clear but that is it actually the way it worked out the cost of getting a paved road there to the property is less than what it was proposed when it was a standalone project and you'll follow up and get the information then yeah we can follow up okay perfect thank you anyone else my question is this is a it's going to be a 4 000 increase a year pretty much on my taxes for 15 years our houses are all old up there and now we're getting hit you know if we carry this for 15 years it's almost another coming up to like 183 dollars more a month which is a lot and um that's an older older property that we live on i'm sorry what was your address through 25th street okay thank you so i got hit on this yeah yep so yeah basically i'm just saying it's a lot of money four thousand dollars because it's going to come up to a year to live there which if you go i could live and mound for that or minnetonka for that price you know so it's actually costing us a lot of money in a lot of my people that live in that neighborhood that are old that don't have that so they have to come up with that somewhere that's my question so i'm like i said i got hit on the side street myself now i'm getting in the front side of the road so for me it's kind of a double whammy because i have a corner a lot that's my concern that's all i have to say okay thank you hi my name is josh cindellier i live at 121 3rd street i apologize i don't have my uh form in front of me but i do know that my lot was the on the lower side as far as the general taxes and this assessment um dave you were saying that it was brought up to the condition that it was when it started yes that was the restoration that was the intent right across the street from me is the park yes now that was not that is not in the condition that it was when the project right before the project was started yep the parking was put in yes my question is that parking also added into that factor because out of the four properties that are on that on third street that were affected by the construction it seems like it was just an even divide by four so i'm wondering if that parking was added into that the parking was a separate cost of the city one okay thank you but you're i'm just sorry you are correct in that the cost the cost of the improvements were spread on a per front foot basis including the city's frontage there sorry it's not like clear but it's let me zoom in good and and i would like to say i would like the opportunity just to check to make sure that that is the way the calculations are because that is correct if if that if our math doesn't include taking the parking piece of that out that needs to be adjusted on the final assessment rule so we should just make a note of that one whatever you do to make sure that i double check that to make sure that's correct we confirm the numbers on third well no it would be the project as a whole street street costs are all all together whether you're on third or fifth um but we need to make sure that that that parking portion isn't included in that number so i would like the opportunity to just check to make sure that's correct just one other deal here is there a chance we go back to that first slide that shows the percentages of what the city covered and what the residents covered it was a very maybe it was on dave's slide maybe his date was it was uh you know it looks like that the city was was accepting of paying 820 some thousand dollars um to this project at the beginning and one more slide up where it shows percentages um i see some of the percentages we're at 100 percent for us 30 percent for us up again there you go there you go um yeah is there anything from the standpoint of us that live here to contest some of this stuff is there is there a way we can uh negotiate with the city to say you know how about you guys do 80 20 on some like you know could the curving gutter be 80 20. is there anything like that that we can do as as residents to to help out you know there's some great points here on on how much people are paying i know i'm a brand new uh resident here but i'm getting hit just like everybody and i'm not you know i haven't been around here so i don't know how this got established but if the city of mayor is willing to pay 820 000 or 890 000 on the estimated maybe there's some good gesture here that we can adjust some of these percentages and even save people you know maybe some money per year 500 if if that's a possibility i don't know how we'd go about that or i don't know if we all signed tonight i'm just kidding but is there a possibility that some of this could be looked at and not pay a hundred percent and i'll i'll talk a little bit about the um the feasibility study that showed the 891. so that number is what i don't know um that was the high cost we knew it would come in lower what the city actually bonded for was based on the the bid amount and so based on that we have bond payments that will be payable over 15 years so that bond amount the 760 we pay that back we pay that per year for 15 years based on a tax levy that's taxed to the entire city so you guys are doing the same thing we're going to be doing we're paying every year on ours what i'm saying is how do we go back to that point where we're not paying 100 if on some items we're paying 30. why can't we talk about paying 20 percent as individuals right and the information provided tonight is just based on policy that we've historically used and so um it is something that the city council can listen to historically we've used this policy again going back to 2004 so i did include some information on past projects how we've done assessments in the past i'm just saying what happened 20 years ago is different than what happens today would you mind coming up just because there may be people virtually listening i'm just asking the council to city council just to consider it because you know what happened 20 years ago is a lot different than what's going on today i mean what happened a year goes different than today we're paying a lot more for gas we're paying a lot more for groceries everything's different so i'm just asking you know if if there's a way to at least look at some of that stuff and say you know we are willing to to work with the residents you know when i when i looked at building here the the cost for a permit is is almost double than a lot of other counties um and to be quite honest i'm excited to move to mayor but we don't have a ton of stuff here mayor i mean there's no grocery store there's other things that aren't here um so we're paying a lot of money just for permits and and other things i just wanted to say if there's a way to look at some of this to drop some of our payments down a little bit for the next 15 years i think it'd be awesome but if you can't do it you can't do it i'm just asking for you guys to look into it thank you so does anybody have the date the last time the street was done and i don't have the the exact history on that i wasn't here um the utilities i believe were constructed in probably the early 70s and believe so the road would have probably been new at that time when they put in the utilities and uh our best understanding of it is at some point the road was resurfaced between utilities this is the second time the street's been done since i've lived there you know when you got what 12 houses on the street right yep yeah yeah really i think we ruined it i mean for 24 grand that's what it's costing yeah would you mind coming to the podium also jeff thank you my name is jeff 1135th street been a resident since 1964 in town or 1961. so i bought place and i said the place the street was redone this goes all the way back down quran like i said the road was tore out underlayments like i said there's 12 13 houses on this street and all i'm getting assessed for over 24 000 and i'm trying to understand that if that street was done that well back then with 12 13 places on this street and it's being done again you know i feel kind of i struggle with you know eleven twelve thousand dollars for the street paying that kind of money that i hardly used except for 50 50 some feet up the street and i'm in my driveway and i'm paying over 100 almost 100 bucks a foot so that's my concern is the tar road i'm all happy with curb and gutter infrastructure but i just got a hard time swallowing that that big chunk for the street so that's where i'm at with that so thank you my name's nathane i also live at 121 3rd street and i just had two questions so we are a corner lot and the work was done only on third street which is our address um are we assessed on as a corner even though the other road is not was not worked on does that make sense blue jay does that make sense because you were assessed as a corner so your your long side was assessed half of the length okay so 75 feet versus 150. so it was only half of the long side not both the short side and right so now if someday blue jay gets done and there's assessment support or associated with that project full side or your your short side would potentially be subject to assessment as part of that project if and when that ever happens perfect and then my only other statement i guess would be is a concern that the parking that you put in is great for all residents and i understand that it adds value to the park which it's a very nice park with the basketball court but we are we have we're the only residential house on that street we get a lot of traffic going through there for the gym and now the park is added to that and we are very miniscule for the use of that road in comparison to what i feel like we're going to continually pay over the life of our stay at that house because of the state of where it's at i guess and that's just my concern that just because of the placement of our house in a little bit busier area we're going to pay a lot more over the life of our property there especially with the added parking that you guys just put in which i know is to better the whole city but it is a negative to our property okay okay thank you my name's steve i was just wondering how the partial payment plan worked and people with disabilities that they can't pay on this what would they lose their home or what happened but i'm wondering no there's a and i would i can get you more information there is a an application process that would defer it the payment so you i don't have all the information in front of me but there's an option to defer the assessment uh depending on i think it's age and disability should i come in and get those papers yeah yep you would have yeah well thank you appreciate it anyone else and maggie um other than mayor lutheran's mayor lutheran high's letter that was in our packet are there any other emails or phone calls that we want to put on the record no so we did not receive any other besides that letter and then we have documented everybody's statements this evening for official record anyone else any more last comments before we close the public hearing i just would like to know if uh will we get uh word back from you guys on some of our questions tonight before january where things are or how will we be notified on some of the things that we talked about today yes any of the specific items that we're going to follow up on we'll follow up on and as far as are we going to change some our policy tonight and do those you know and and some of the different cost sharing that you you should know today i mean here in the meeting but otherwise all the questions that we said would follow up on they'll get you the information needed yep anyone else one one more time i want to make sure everyone's heard all right with that then um janelle at 7 12 we will close the public hearing for the 2021 street project with that then um any discussion with council any questions needed before we make any decisions any clarification needed anything from the city engineer anything from the administrator your honor uh the the one thing a couple comments uh about the assessment policy i say this not to say it's it's right wrong or otherwise but the the way that it's broken out just kind of the methodology of it the streets are 30 and it kind of goes to the the comment of the streets have a benefit to the property by providing the access the the and uh access to the property access to the greater transportation system so on and so forth and they clearly have a public benefit because they're public street so the 30 percent tries to recognize a benefit to the property and a benefit to the to the um the community as a whole curb and gutter the thought process there is the kermit gutter in the front of the street directly facilitates the drainage at the property that's that's why it's a hundred percent uh water main again there's a benefit to the to the community as a whole from a water system that's in place there's also a benefit to the property so again kind of understanding the that public benefit and and a property benefit the 30 percent the water service that directly serves the house benefit to the property at 100 percent sanitary sewer provides that connection to the house again 100 percent so just wanted to try to point out the fact that the assessment policy does try to at least account for the fact that there are benefits to the the community as a whole as part of this project which is why the city has a portion of the cost that it takes on as part of this project again you you can have a discussion as to whether or not those percentages are correct or not i just wanted to kind of point out that that generally afford an assessment policy that's kind of the methodology behind it this is the policy that the city has been using for a while that it was used before i was city engineer here in the early 2000s i'm not that old but a while back and um and we've had uh the highway 25 uh project use this assessment policy the east side reconstruction policy uh project same same policy just just wanted to try to put a little context to kind of why why some of those percentages are different i think those are good points mr mayor i've got a question uh so dave what would you normally say that the this assessment or the the whole reconstruction is there is there would there be a dollar value to each of the residents property if they want to sell their house with the improvements what i would say to the point that was brought up early is what you are assessing is equal to or less than the benefit that has been added to the property and then to address the road in a perfect world how long should this road the new roads last 30 plus years with uh maintenance and and uh you know take care of it um to the point of of the road having been done before one of the challenges that we have with fifth street again going back to the utilities being constructed in the early 70s is we start getting towards the end of the life of those utilities that were first put in the ground and so um you get in a situation where you want your project you want to make sure the surface of your road that the utilities under the road have a life at least as long as the surface that you're going to construct over them uh so in this case where the utilities need to be part of this project uh because of their age and ensuring you know reliable service going forward you can't replace those those utilities i'm sure people uh it's all too vivid in their minds the mess and the hole that the holes that were dug over the course of the summer you can't replace those utilities without taking the road out to do it so they they whether you like it or not they end up getting tied together for a project like this okay now the intent going forward with proper maintenance and uh pavement management the next time this road is is uh in need of improvement it would be some sort of a resurfacing project similar to what we're doing uh with our mill and overlay program that we've just started now in the the developments in town that would be what i would anticipate steel coating of the road to prolong its life and then at some point to mill an overlay to put a new surface on it to again to continue to extend the life of the road that would be the normal life cycle what's happening and that could be i think we we still quoted it once that i could remember but i mean overlay okay thank you and and again to that point is regardless of the condition of the road the utilities underneath it still would have dictated digging up the road they won't be doing that anymore right uh did that if it's done you'll be talking to a different engineer at that point i would i would think like david yes that that that it to to the school's point that is the the legal test that the improvement that what you're being assessed has to be equal to or less than the the special value or special benefit that it's added to the project well i guess i'm not i'm not an assessor i i will i i'll leave that somebody else to determine what what i will say is again is you know obviously there's real cost to this project it's a 1.2 million dollar project and and um you know the purpose of the night is to give everybody a chance to comment on their their accessible portion of this project but um it's it's a 1.2 million dollar project that i absolutely believe adds benefit to those those properties and your assessment role is uh has been developed to um apportion those costs in a manner that doesn't exceed the legal test right and like you said this this policy has been in place for quite some time you can see these projects that you know use that policy assessment policy on all those past projects um interest rate obviously is much better than some of those past projects that we're seeing you know we did kind of go in the middle of the 10 to 20 year we thought 15 years would be about the right uh amount of time for the assessment so that's where the 15 years came from and what i would say too is just to to be clear that that's not to say that these numbers aren't significant or to do not to not understand that the impact uh that these numbers have on on the individual property owners um you know again i think the city's used the consistent process in the past the assessment rule tries to account for the comments that you've given but that's that's not to try to diminish the the the impact that these assessments have on people no it's locked in so we this was done through our finance financing process that the bond the bond that the city took out for the our the city's 15-year schedule this is the rate back in february that was approved by our financial advisor or when we sold the bond so those are the rates that the point 5.7 and six is what those pr projects paid where did those projects come in as far as dollar figures is this 1.2 like the highest or are some of those in the same range i mean i can comment ours was done in 07 where corner lot which one are you the second one here yeah that's when you're talking okay um it was i believe 11 500 for the front edge and another 1500 for the side street the total project was up in the million-dollar range oh yeah okay yeah that pro those projects were much much bigger projects yep and at that time we felt fifth street was still in good enough condition back then so fifth street wasn't including that for that only for that reason maggie i got a question back on the interest rate so we sold the bonds or borrowed the money at basically it was 1.14491 basically 1.5 but we have to charge we can't change our interest rates to the residents that 3.5 we can't lower that i can look into it i think i don't think that the city i don't think that's a city's like our determination i think that's something that's like a legal uh written and legal statute but i i can look into it but when i confirmed that with the financial advisor that's the number that typically the city would take what you borrow the money for then you would have a percent and a half two percent on top of that because you are carrying that money but we're only going to carry it for 10 years it's your your call like after that no yeah you borrowed it for 15. we did okay so the city essentially pays for the project entirely and then we get reimbursed over time so that's it's it's kind of the interest that this built in for the project that we're financing the like the city pays for it all and then over time the assessments kind of come back the hearing is over right i don't know it sure is i didn't want to know how do we address the city council our declining property value because it is declining so how's the city council going to approach that how does dave explain to me we don't we we have we have made improvements adjacent to your property that we we say increase the value of your property by the amount that you're being assessed and what the tax what the tax the county does with it we don't we don't consider that we spent 1.2 million dollars improving the utilities in the streets and we believe we've assessed of an appropriate amount to the benefiting properties and that that benefit doesn't exceed the value says your property has declined in value not increased in value i guess i don't i don't see why there wouldn't be a change or a decrease if the value of your house went down that you put on a new roof the roof still costs 30 thousand dollars doesn't matter what the price the value of your your what you're saying the value of your property is calculated well what i would say joel we're we're not that that is not considered and what we're doing here tonight and and you'll have the opportunity you'll have the opportunity to make that case yeah any other questions comments clarification needed before we um discuss emotion do you mind come do you mind coming to the podium well it's for people it's for people it's for people that are listening online people online yeah thank you terry carpenter live right over here 420 blue jay um if we were to sell before the this loan is paid off i mean it's not coming through on our property tax it is it is and that'll just roll over to the new no no usually i'm pretty sure when you if you go to sell a realtor will pull an assessment uh contact us or the county to pull an assessment schedule on your property at that time usually when you sell that gets taken care of with the selling process all right thanks thank you megan can you go to the slide that shows what the different from what our feasibility yeah i think it's a negotiation all right so if we have no other questions for the engineer or the administrator then i'll look for a motion to approve resolution 11-08-21-48 or the 2021 street project assessments i will make that motion okay we have a motion to approve resolution 11-8-21-48 we have a second i'll second it we have a motion a second any further discussion the only point of clarification i want to make is just the the point about the parking lot i would like to just make sure that that that has been properly accounted for and uh adjusted the the numbers adjusted accordingly if that that if it happens and would that be part of the motion in the second hero yeah both okay with that okay perfect thanks steve numbers we haven't voted perhaps i'd like i'd like to see if we couldn't lower the interest rate i can't we can look at it i doubt it i've already asked this ask the financial advisor how that number was determined and i know it's well if you use our assessment policy you just use the two percent like it's like it states but right and change that i i can again i can look but based on um how we finance the project this is the percentage that was determined back in jan back in february um based on what we sold ours at at that interest rate i you can put that in your i don't know i i just don't have an answer for you at this moment on that but maggie the policy is two percent above whatever we sold it for so but the interest rate is following the policy exactly along with the thirty percent on the certain items and the hundred percent on the other that is all it is following policy policy that's been in place since early two 2000s yeah right so that is the percentage that we based our bond issuance on based on our policy okay and that's kind of where i s where i'm at and maybe you can go back to the one slide where they reduced uh from from our actual numbers to the or from the feasibility to the actual numbers because this policy has been in place for so long we've used it for so many projects so many residents have been impacted with it i i struggle with changing it i think the interest rate is half of what some of them have been in the past i was concerned with our first numbers that came out and i thought they were too high and i wanted to find a way to get those kind of closer more in line what we've seen with other projects and now with the difference that's happened um from the actual numbers that have been taken off i i feel we're in line with what we've done in the past that's kind of where i'm at but that was that's where i was at the beginning of the project i thought they were up a little too high i want to try to get those what we could do but i i think that's happened now just off the bidding and now with the competitive interest rate so i personally out of fairness for all the other projects and all the other residents who who have been impacted by this policy i think is fair do you think we should maybe consider though the fact that there isn't very many properties included with this considering some of the other projects had quite a few to spread the cost i i thought about some of that myself too um but then it's cost projects too this is a 1.2 million versus uh you know those bigger projects that might have been up near three million uh so i i think the policies of policy and and the square footage is the square footage and i i from that aspect i think it's fair in my opinion um i live on ridge road so i was assessed in 2007 um for that project and we had the same conversations was it was a smaller project there was less homes your your project's even less homes than that project was the same concern but i struggle i the consistency of the policy is where we're where i'm sitting is i mean i i've been in your shoes i sat there the project was ten years earlier so you know my assessment part maybe the dollar amount was a little bit less than that and i don't have a corner lot but it also was 10 years ago and the cost of projects have increased as well but i've i've been there and i've i paid up for 10 years on my property taxes yeah right yeah you're part of that one too yeah all right any other discussion is there anything else to consider to lower it at all well the only thing that you can do is go against your own policy so everything presented tonight is based on policy and so the city council would have to consider breaking its policy to to change this at all and then basically the rest of the city would have to have their taxes increased or come up with money to pay the difference yes it would either one come out of the somehow come under come out of the general fund or the enterprise funds which is water and sewer and yes water and sewer yeah because i i did a lot of thinking about that to chat and what you know i get i get this a lot of money i i get that but for our policy and fairness to residents and fairness to everyone who's paid on this policy i i struggle with that i'm sorry they don't have all the traffic that we have well i mean but i'm guessing our frontage is probably similar so since 2007 right pretty close if we're just paying back the city okay the city will not be paying their portion because we're all paying interest is that is that a correct statement is that assumption correct can you say that one more time so if i'm assessed 11 000 and i take 15 years to pay it off i think someone did some math they're gonna i'm going to be paying 17 or 18 000 well that money is going to the city of mayor i'm not paying the bank is that correct i'm paying back the city of mayor so you okay because you guys said that you guys borrowed the money at a certain city is the bank right so when we take 15 years to pay that back we're going to be paying a lot more than the 470 some thousand dollars we're going to be paying financing accounts for the fact that this is going to be paid off over 15 years and that the money is going to come in over that time so all the financing is based on on those assumptions understood but we're paying more than we're paying more as a as a community we're paying more than our 473 000 if that's and so is the city that's what i'm that's what i wanted to clarify is okay so we are also paying part of if you borrowed the money at one point whatever and we're paying three something then it again i'm not a yeah and and i can't answer the question because i'm not the financial advisor but but it accounts for the idea that it gets paid off over time some people might pay it off some people might not accounts for all that to come up with those numbers okay i like i said it just appears that if we're paying more interest than what the loan was taken out for then we will be paying it's all rebirths in the city for their costs associated with with the the project and the funding of it don't quite understand it dave but i got to believe this yep it's not a money-making operation for the city i guess what i'm saying i'm not saying you're trying to make money then maybe there's a way to reduce that one other thing to think about maybe is does agave use blue jay or fifth street more than we do i mean it it you said footage is based on footage and stuff and value right value yep they park right up to our corner just about every day of the week so agaves every day parking on our side of fifth i mean it's it's a public i mean he's paying 70 percent of 12 000 and it's 12 000 something yep it's just we're we're paying the same as the and the said he's paying the majority of it so he said he's paying the majority but plus the most of the front or half the frontage on the other side of the street yeah because that's a city lot so so it's not really based on how much a street is used or who's using it no okay okay all right any other discussion we do have a motion and a second to approve resolution 11-08-1 with uh the caveat that the city engineer will re-look at some just confirm those numbers any other discussion hearing none then we'll vote all in favor say aye aye aye opposed same sign nay motion carries four one thank you thank you all for coming in thank you for participating please stay if you'd like by all means i appreciate the feedback thank you guys yeah thank you thank you all right would that make can we move to 781 compost site recycling center mayor dodge and council in front of you this evening is a recommendation from the personnel committee to hire a compost recycling site attendant as you know the city has been looking for a part-time employee who can manage the site during the designated open hours so the hours would be saturday starting mid-november of this year we'll go back to saturdays only from 8 to 12 p.m that goes during the winter months and then we will do in mid-spring we open it back up on wednesdays from 5 to 8. and then we are looking to extend the hours on saturdays from 8 to 2 pm i mean 8 a.m to 2 p.m so the city administrator and public works employee we did hold an interview with an applicant his name is rick becker we did recommend to the personnel committee hiring him at 15 per hour we did feel that he would be a good fit for the position he talked about interacting with residents getting out and educating and we felt that that would be something that we're looking for we did bring it to the personnel committee and the personnel committee agreed to recommend a council to hire rick becker at 15 per hour city staff is in the process of updating a current shed on site we're going to add heat and air conditioning and also a window and a door that would provide some additional communication with a sliding window so with that there is a recommendation from staff in the personnel committee to hire rick becker at 15 per hour for the site attendant position all right i'll look for a motion to hire rick becker for the compost side of 10 or 15 per hour contingent on a successful background check i'll make that motion we have a motion we have a second second second any further discussion are we only hiring one right now right now we're only hiring one so we did get this is the one application that we did receive we are continuing to to look for other people uh to as far as balancing the workload we did ask rick about concerns about working every saturday and every wednesday but he said that he was confident that he could work these hours and that he wouldn't have an issue if something did come up as far as him having to call in sick or something happening we would have him notify us as soon as possible ahead of time so we could figure something out otherwise if it is short notice we do have a camera on site that we would continue to even with him on the site we would continue to have that monitoring the site but we will continue to look for another position or filled this position with a second person just so that we have a backup okay so we discussed at a personnel committee and right now kind of what we decided if last minute he calls in sick or something like that on a saturday he'll call the on-call number by 7 30 a.m let the on-call person know they'll come in open it up and and close it at the end of the day so we'll at least have it open and again like meg said we have cameras and they're now monitoring it so we feel that'll be uh that that'll work and i would make sure if we decide to offer it to another person that rick might be these are his hours and these are his days that he works just to make sure that yeah and that's one way from it would be more of a backup right and we did we did say that we would communicate that because um i think right now it's going to be let's see how it's how it goes if we have any issues um because i also want to be mindful that saturdays are kind of a busy time for a lot of people and so want to again want to be mindful of having a work-life balance so but um again at this time i think we're we're confident that these hours will be covered and will communicate with rick if there's any concerns and if we need to get a second person in with the camera though is there any possibility of doing wednesday through saturday or anything like that at least during city business hours uh we have uh we have discussed with the county um opening the site without an employee um they are since it's a is there any work could at least separate the dumping stuff you know you have maybe a a separate gate to come through to utilize the dumpsters but at least you could use the brush pile separate compost right at least at least for the residents of mayor having it open during city hours monday through friday would be i would think beneficial and i don't think you'd have a ton of traffic but i think it would be beneficial i think we can certainly look into that i some of the uh the plan now going forward is to start getting some of this information when people are coming in do they they'll start asking them you know would other days be helpful so far we haven't had a lot of complaints or a lot of residents saying hey i wish your compost is open every day but yeah i think that's the plan to get there and start getting some information from the residents and really get it to what is best for them okay yeah and i know we have talked in the past about considering gating it off that's where we extended saturdays to 2pm uh in the summer now instead of noon to help with some of that but uh we're going to gather that information and react appropriately i think sounds good and did we find that the illegal dumping is happening in the dumpsters yeah there is you get a combination of people dumping outside the dumpsters so we had that we had a tv we had some other electronics but it's very uh very often people will and this was well that's stuff in it it was staffed um yeah it happens sometimes on its staff too but the yes how do you i mean if your tv without nobody noticing unless it's like yeah if you don't have somebody going out and interacting people can sneak things in but um it's it's of the request of the county to have it staffed at all times and so it's a partnership that we've had with the county for a long time um we unless we section off our part and have separate hours for each one we really need it's it's about working with the county at this time and and having it staffed so okay all right any further discussion all of here say hi all the same sign motion carries five zero all right maggie 7b uh one 2000 anchor generator replacement i must have i apologize i think i have these opposite um so on our on our agenda we have this first in the packet it's opposite so i apologize for that so mayor dodge and council the fire department purchased a spartan tanker truck in 2000 as part of the rescue apparatus fleet so within the last month or so the generator on the apparatus has gone down and needs to be replaced so the um the company that built the apparatus and supplied the current generator is no longer in business and there is no company that is able to fix the current generator so a little background generators i'm just going to leave this first again generators are used to provide a reliable power source for scene lighting and the powering of small tools and devices that are used on a scene so it does need to be replaced so staff received two quotes for two types of generators one was a one is a smart power generator it's 15 kilowatts that cost is 25 or 23 177 dollars the other is a harrison also 15 kilowatts at 19 681. so the fire chief and i did talk about it the replacement of the current generator um both of these would work the smart power does cost a little bit more um but would also end would also need to be retrofitted and installed on top of the truck because it will not fit in the current spot that the current generator is so the alternations and the retrofitting are part of that cost increase the harrison would fit in the spot of the current generator and does not have to have any modifications i believe another difference is a in automatic shut-off and andy might know a little bit more than that um but we felt that that wasn't a something that justified the cost increase so with that we are recommending that the harrison generator would be the better decision at this time as it does not need to be retrofitted and it costs less it's our recommending moving forward with that generator to be paid for out of the fire capital fund in the amount of nineteen thousand six hundred eighty one dollars perfect thank you i'll look for a motion to approve the harrison generator for the 2000 tanker at the cost of 19 681. so moved second motion a second any further discussion i was wondering why the tanker had a generator on it but any further discussion in favor say aye aye opposed same sign motion carries 5-0 that will take us to the american rescue plan act uh fire department-based radio and radios all right so in front of you this evening we you're being asked to consider approval of the purchase of a fire department based radio in antenna that supports the base radio and seven radios with the american rescue plan act funds so at the october 25th meeting we did review that the city did receive 239 1781.38 cents in arpa funds from the federal government to aid in navigating through the pandemic the city council did discuss priorities and ask the city administrator to work with staff to put together a timeline i did include that in your packet what i'm proposing thus far i am i will uh i'm open to any feedback as well so as far as projects for 2021 i am recommending the purchase of the base radio for the fire station along with the supporting antenna in the amount of fifteen thousand eight hundred fifty seven dollars and three cents uh i believe that that makes sense at this time because as we're shifting things to the new fire station this is an upgrade that's needed and it will take time to with supply chain issues it may take longer to get it in then then in the past what we've been used to also in addition the fire chief has expressed interest and has discussed with me purchasing at least seven radios at this time to bring the number of radios to the point where each firefighter would have a radio in the future we would replace 11 of the existing radios in 2022 because andy you said there at 20 years between 20 and 18 to 20 years old and then so that the seven radios would at least bring us up to everyone having a radio and then additionally premium pay is something that i'm continuing to look at and that's just a guess number right now for frontline employees so though so with that i'm open for any questions and andy is but we are recommending those items for the fire department at this time to be used with arpa money in the amount of hundred 38 dollars and seventy three cents all right any questions for either chief one or maggie going down then i'll look for a motion to approve a base radio at fourteen thousand two hundred and thirteen dollars uh the antenna for the base radio at one thousand six hundred forty four dollars and three cents and then seven individual radios for 22 and 75 856.75 utilizing the american rescue plan act funds i'll make that motion we have a motion we have a second second emotion a second any further discussion so andy the radios that are like 18 20 years old they will work with this new base but we just need to consider updating okay and the updated radios will they be repairable yes okay any further discussion yeah maggie if you could just remember that we're we're still looking at nine nine more radios maybe and plan maybe we can if we uh can plan on that maybe still reuse the remaining money in the second allotment something earmark from the plan it's or it's under that blue thing yeah it's like the late summer fall the additional 11 radios how many different colors for me further discussion all in favor say aye aye aye all right i'll pull the same sign motion carries 5-0 thank you andy um so with that then um city council reports council member lender anything report on no i should have a community ad meeting next week i missed the uh planning commission meeting i was uh having a procedure okay elsewhere wagner or anything report on um i did the carver county leaders meeting um they talked a lot about um you know they had people from all over the communities the area chamber of commerce talked about jobs and and stuff like that i know larry you had mentioned about how they were spending some of their money um i was not able to ask any questions my microphone didn't work so um but i thought it was a good meeting very interesting you know carver county across the board is experiencing the same thing so [Music] you talked about yep that was the same personnel committee meeting we talked about the compost site we did have a public works meeting also to start talking about our next projects for over in cold water crossing in hidden creek on the mill and overlays on what we're going to start combining some of the years now we need to bond so we're going to try to get some of the bigger bigger project to bond for it so that'll be coming to council maybe a work session early next year just to kind of give an overview kind of ideas of what we're thinking so um that's all i had so with that i'll look for a motion to adjourn i'll make that motion a second emotional second all in favor say aye aye aye hold the same sign we are adjourned thank you