2021 regular city council meeting to order if we could start with the pledge of allegiance please all right is there anything on the agenda or any additions to the agenda hearing none i'll look for a motion to approve the agenda as presented i'll make that motion we have a motion do we have a second second motion a second all in favor say aye aye aye aye opposed same sign motion carries four 4-0 that will take us to public comments if there's anybody who would like to discuss anything that is not on the agenda please come forward and we'll start with the last person in no i'm kidding okay with that with uh no public comment we'll close public comments and we'll move to the consent agenda is there anything on the consent agenda that needs to be pulled for further discussion hearing now i'll look for a motion to approve the consent agenda as presented i'll make that motion we have a motion we have a second second we have a motion a second i'll look here say aye aye aye opposed same sign motion carries four zero uh maybe that'll take us to six a one please summer hours extension okay all right mayor diligent council in front of you this evening is a recommendation to consider an extension of summer hours summer hours are generally effective between memorial day and labor day in the past the city council has considered an improved at times extension of summer hours with the regular or summer hours we post that appointments can be made as requested or needed throughout the summer we have not had any appointment requests and we have also not received any concerns or complaints about the current summer hours some some of the benefits of extending the hours is we do have a lot of building permit activities still going on this this summer um that usually tends to go through about september october we do have residents that come in between the seven to eight o'clock before they go to work to pick up those permits or or we again we do offer that appointment as scheduled but nobody has taken that up yet so at this time there has been building permit review delays just because there is such a high amount of them getting processed so we do feel that that would be a benefit also water meters if again scheduling to get a maintenance check we do very often schedule those in the morning as well before people head to work so again we have looked at this in the past i i did have an error in the packet i apologize for that we did recommend last year extending to october 30th 2021 however uh the council at the time did approve september the end of september of 2020 they did not approve until the end of october 2020 or 2020. um but with that i'm i'm still going to recommend uh i think in my packet i said um november 7th but i would i would recommend summer hours until october 30th 2021 so with that i'm that's my recommendation and i'm open for any questions but with that that is what the council is being asked to discuss and consider this evening what's what's what's driving this maggie is it a benefit to the employee to staff or yeah there is there is benefit you want to be on the resident were the residents asking for this extension um there was we did not have residents asking um again it's just uh it is a benefit to staff but just recognizing uh just with discussion with staff that there are some things that tend to wrap up uh in the next couple months including building permits and in that water meet those water maintenance permits so um just again recognizing that that this could be a benefit to to residents who are still completing those projects so i would say yes it's more staff did we compile any data from over the summer from seven to eight to show that yeah i mean it was a benefit that residents were coming in and utilizing that uh we didn't we don't have any specific data that shows that we i can only give you kind of my word that that the thought happened so quite often yeah as long as there is no complaints i guess i don't see an issue with it well someone like to make a motion we can and then we'll have discussion okay unless there's any other questions or clarification from maggie what what is the end date because you have on here 11-6 i did i i originally was changing that my rationale was to go up to daylight savings um but i i going off of what my recommendation was last year i'm just going to be consistent and recommend october 30th again for um again going off that that was not what was approved by the city council in 2020 that was just my recommendation okay so you're gonna keep okay all right well i'll make the motion to extend summer hours until october 30th 2021. a second a second any further discussion did public works have any comment on do they like just because it's um yeah i did talk with all of staff about it and there was consensus that they agreed that um that to recommend extending it to october 30th okay i think for me it's a nice bonus it's nice for the staff to be able to do that during the summer they can get out early on fridays go to their cabin start their weekend it does give residents time during the early hours during the week to get in here and take care of some business if they're going to be gone and for that but going much past labor day i don't i would like to stay more consistent with um last year's and maybe go to the end of september i don't see a need to go much further than that really i don't see need to go much for the labor day but i can get on board with last year's i do have concerns as we get into these late you know what at six a.m it's still dark public works is now working in the dark and that just doesn't seem to make sense to me so i'm concerned with that a little bit um i mean by then the sunrise what would be 7 7 30 i suppose so for me i'm gonna be voting no only for the fact of i think it's a month too long i could get on board with the end of september any other comments or discussion how would that like if it did go to october 30th with the snow removal it does snow in october i mean it could i don't think generally it's more november that we start seeing snowfall but i i it's happened in october critical work so they'd have to come in and take care of that either way either way i mean it's just you say last year we went to end of september yep september 30th yeah last year the recommendation was the same to go to the end of october and it was decided we'll go one extra month to the end of september um i would be open to trying it to the october 30th but take notes or of what actually like people coming in was it a benefit to the residents just so that we can get an idea if we feel that this is something that would benefit the residents and then maybe even make a note for next summer when we do actual summer hours again to um i don't know if you just have to go i know it's hard to keep track of one more thing but just kind of make some notes of how many people a week come in and and utilize those hours and based on that too i think next year if we if you come with a recommendation for summer out we might as well just make it why do an extension as we pick your time i still don't think past labor day is needed uh for what the intent of it is for staff as a benefit and for our residents as a benefit but what do people do around the community yes we usually have them pick up thursday or because some people rent on friday anyways and so uh people come in either thursday or they yep they come in between 7 and 10 or 7 and 11 on friday we have a lock box now with a code correct where we can just send them a code at any time so they can access that on their own they don't need to come in and get a key all right any further discussion so we have a motion and a second to extend summer hours to the end of october 2021. all in favor say aye aye aye all the same sign i uh for the audience the nays were dodge and blender any other discussion on that i'd like to make a motion to extend summer hours to the end of september 2021. do we have a second i'll second that one we have a motion a second any further discussion hearing none all in favor say aye aye aye aye oh same sign motion carries 4-0 to extend summer hours through september 2021 that then maggie will move to 682 please mayor dodge and council in front of you is a recommendation from the personnel committee to adjust compensation within the fire department starting in the year 2022 so as you know by through the personnel committee minutes the personnel committee has been reviewing city personnel within different departments as to how and what meetings they get compensated for we felt that this was important to do from time to time to reassess and determine if any needs or needs are deeded so the memo within the packet goes over the review process that the personnel committee did take and after thorough review the committee believed that the meeting pay for city council commissions and full-time staff remained appropriate the personnel committee did feel that the fire some of the additional meetings that the fire department personnel that they aren't currently getting paid for should be paid for so the personnel or the fire department personnel currently do not get paid for their monthly fire department meeting which is once once a month also the fire chief in chief 2 and sometimes other officers when they're asked to attend additional meetings outside of the fire department including city council meetings and staff meetings they are not currently paid for that and so the personnel committee is recommending to the city council that the city council commission pay and personnel staff stay the same bought that in 2022 all fire department personnel will get paid for the attendance of the monthly fire department meeting at a rate of fifteen dollars per meeting and that the other fire chief or and that the fire chief and other fire department department personnel will get paid when asked for the following it would be thirty dollars when asked to attend a city council meeting and fifteen dollars when asked to attend staff meetings or other business meetings the budget impact would be an increase of up to what i would budget for and have budgeted for in the preliminary budget is up to 6500 for the 2022 budget so with that i am recommending that the city council consider approval of resolution 9-13-21-31 that approves additional payment for sp the specific meetings of the fire department personnel that i listed just for clarification on the 15 per meeting um one requested to us 10 staff meetings and other business meetings what can you clarify other business meetings um so if there's any other business meetings that i ask that those personnel to attend that staff is requesting right right thank you we talked quite a bit about this at the personnel committee meeting maggie nicki and myself and you know we're trying to keep fairness in and again there's a lot of time spent we know officers do get a salary similar to what we get but some of those extra meetings when they're taken away from their family and we we thought this was the fair thing to do and and wanted to at least start getting up you know start acknowledging some of that so a lot of discussion wrapped around that you know there are certain meetings that is just part of the salary um you know chiefs meetings um similar to we have mayor meetings periodically that's part of my so some of that we feel is part of that we're trying to balance it is a a volunteer position also but we still want to be fair on some of the you know on this and and we felt that was a gap on some of that so our recommendation from the personnel committee is what you see in front of you so if there's any other clarification or other questions from maggie then i'll look for a motion to approve resolution 9-13-21-31 i'll make that motion second we have a motion a second any further discussion um i'll be abstaining from the vote since nate my husband is a firefighter okay all right any further discussion so with that uh all in fair say aye aye oh same sign motion carries 3-0 with mcnealy abstaining and then with that maybe we'll go to 6a3 compost and recycling site mayor dodge council in front of you is information relating to the posting of at least two part-time staffing positions for the compost site in addition there's information that pertains to the recommendation to consider approving minor changes to summer compost hours so just a little summary as you know the city of mayor in collaboration with carver county environmental services manages a compost site recycling center off of county road 30 and mayor the compost site is available to city of mayor residents and new german city of new germany residents the recycling center is available to all carver county residents the current hours are wednesday from five the summer hours are wednesday from five to eight and saturday eight to twelve winter hours are eight ten to twelve pm uh the city of mayor had a residence staff the site from for a while or for a few years however we did accept their resignation in early 2021 and the site has not been staffed since that time the site has been open and closed by the public works department and by carver county uh but again there is no no staff on site but however within the last few months the city and carver county have rediscussed staffing the site because we've had increased cases of illegal dumping that included appliances and electronics and these are items that are not budgeted for we do not budget to get rid of items like this and it does cost money to to find a place to discard them at the september first joint personnel and public works committee meeting there was a consensus to recommend to the city council hiring at least two part-time compost site staff at a starting wage of 15 dollars per hour the committees are also recommending keeping winter hours the same but changing summer hours to keep wednesday from five to eight but then increasing the hours on saturday from eight to two pm eight a.m to two p.m so historically the city of mayor has budgeted about five thousand five hundred dollars for staffing the site that has been paid for with a collaboration of a carver county grant city of mayor funds and the city of new germany funds the total financial cost for two staffing up to two employees again it would we're saying we're recommending two employees so that they can rotate we don't expect somebody to necessarily want to work every wednesday or saturday we're hoping but again we're looking for two people to split those shifts and the total budget for that is an increase of 2500 for a total of 8 000 dollars we don't expect to see any budget changes for the city of mayor so it would remain two thousand five hundred we we are working with carver county to increase the grant amount and we expect that to be three thousand and then city of german new germany would remain at two thousand five hundred as well so that's a total of eight thousand dollars to um fund those positions so with that i'm recommending approval of of the recommendation from the personnel in public works committees that would change the hours during the summer to extend the saturday hours and to post for at least two part-time positions that would rotate and share the site hours i did include that information in your packet that's that includes the job posting and application information and then the job description and for clarification maybe it was the intent is to change the summer hours till 2 p.m starting in 2022 correct not yes i apologize 2022 all right any clarification or questions from aggie if not i'll look for a motion to approve the recommendation of the personnel in public works committee to keep the winter hours open saturdays from 8 a.m to 12 p.m and starting in 2022 change the summer hours or keep the summer hours wednesdays 5 to 8 p.m and change saturdays from 8 00 a.m to 2 p.m and then post and hire staff two people at 15 an hour do we have a motion i'll make that motion we have a motion do we have a second second emotional second any further discussion so we talked quite a bit about this also um a couple saturdays ago i was out working a compost site and i tried to catch everyone who came in to for the yard waste to ask them what they thought of the hours and almost probably 90 percent i get it was a small sampling but i would say 90 percent of them all said they would love to see it open a little bit later a couple hours so i think this is a good way to go our intent will be to work with public works throughout the winter and figure out what we want to what do we want to do when people come through we start do we want to start tallying what hours they're cut you know from eight to nine nine to ten and so we can start getting an idea how many people are coming when to see if we do need to adjust it maybe we dial it back an hour maybe we add an hour you know the following year so we'll start collecting some of that data and we um did talk about we do have to update the uh the little shack that's out there for the person to work and you know it should be heated and air conditioned for that person so they don't have to sit in there they should have to sit in their car for four to six hours while they're working so and probably move it up towards the gate as they come in and we'll decide if we want to check licenses and all that stuff but all that's to come so it's a big benefit a lot of people use the recycling on the compost site is there ever going to be a time it's going to be open during city hours like every day we we if there's a need i think we should look at it and some of this data will tell us what we need to do from some of that so i just think of other communities i know there's a few that they are open all day every day while the yeah so we'd have to staff it so we do have to staff it unless we if you're talking just the compost just the yard waste stuff or the recycling center mostly the yard yeah we've talked about maybe trying to fence that off separate where we could maybe leave the yard waste open but especially now that we have cameras but some of those other pla cities and communities and at my mayor's meetings we've talked about they get uh people dumping stuff in there too that they shouldn't be in it you know that one one percent ruins it for 99 but um it's certainly a possibility um we now once we get the the loader we'll start turning piles and we'll start composting and have black dirt available so that'll be a benefit and if that happens and there's a lot and so we'll certainly look at look at all those options and if you hear of anyone who you know would residents who want that bring it bring it to the let us know okay um any further discussion so under the minimum qualifications so we're looking for somebody that's already out of high school or that's 18. i mean that's something that i put in there based on i looked at the carver county just to be consistent with what they require but again we can change it if that's something that the city council wants to change i had the same concern i don't know if i i think we're gonna have a hard time getting someone yeah teenage job yeah um yeah we can look at changing that or unless the county says that there has to be a minimum but um yeah again i i i did think about that the only reason that it's there is because of consistency reasons but i think that we we can change it if we feel that there's a concern about getting applications so you can yeah you can make a motion to or within your motion to change that wording okay should we do research do we have to research before we go ahead does the county require a certain age for the recycling center like that would be the question what that's what i based this off of so they did require a high school diploma um i i'm not really sure the rationale behind that but i was just again trying to be consistent with them because they also staffed the site at time but um who made the motion who made the motion for this chanel i don't think we're there yet yeah i thought we had a motion and a second to change to go to these hours and yeah i think larry's second one i think it was nikki did i i see okay and larry look at a great memory so we can either move forward and vote on this as is or nikki if you want to i'll amend it to and if larry agrees with it then we'll move forward okay i'll amend it the minimum qualifications uh but just lower the age limit i don't know how else to yeah i would say 16. okay okay and do you want to make that unless the county says we cannot yes okay do you have that did you get that chanel oh gosh i can't remember i did that all right so we have a motion uh to extend the hours the summer hours on saturdays for 2022 keep the wednesday hours the same uh posts for two positions starting wage at 15 an hour and change the minimum requirement to 16 with the assumption that the county is in agreement with that for the recycling center portion of it okay any further discussion no hearing none all in favor say aye all right same sign motion carries 4-0 um so if anyone out there is looking for a job and wants to work the compost site there'll be a posting and it's a great opportunity we look forward to seeing your applications so with that maggie will move to 6b1 please uh the change order request for combo reels all right dodge and council in front of you is a change request for the addition of combo reels and i will actually bring up a picture of what they look like for the fire station the new fire station project so the combo reels are a combination of air and electrical power wheels that are used to maintain power to the trucks by keeping the battery of the vehicles at full charge the air portion allows the trucks to have a constant air pressure in the brakes the current station does have air hoses and electric cords however the buildings are different have different ceiling heights and so the old reels would not be compatible with the new facility so the final quote that you saw in your packet it does include 10 electrical cords and four airdrops this did come to the city council at the august 23rd meeting but at that time city council did table it to request more information i did provide additional information in the packet this included information relating to the need to obtain the quotes and why they were not included in the original bid so this item upon further investigation is generally included in the ffne section of these types of projects and it was through miscommunication that it was unintentionally left out so when the the contractor the architect and staff started to review the need for these which it is needed we cannot go without them the original quote was for 10 air hoses and 10 electric cords that quote came in at around 16 000 so the original thought was to have a real incl with both at all 10 bays so after we discussed it further we um we did feel that we could reduce the number to four air hoses and ten electric cords to lower the cost and that's where you see the current quote at ten thousand six hundred sixty nine dollars um so i did include information about that minor changes so the project do happen from time to time this included this is included so i did include which i will go to kind of where we're at with contingencies we also have seen some credits in this project in the in about and that's about eight thousand dollars based on using different products and materials or removing items that again through the planning process we decided that we no longer needed so again some of these changes have come out of contingency some of them have been paid for through their fire relief association and again i included information about how some that how these items do come to staff and we do talk about them in in uh really consider if these are needed to to keep the project moving forward and so sometimes you will see items that do come to you for consideration but sometimes in the staff meetings we just decide not to move forward with some of these items at all but as this is a need to keep the fire department operating efficiently and effectively this is coming to you this evening um and my recommendation is is that it that it's paid for out of the contingency fund that is something that the city council will have to discuss if that's the appropriate fund that i can be paid out of but that is my recommendation there are other options but again that's my recommendation if approved it would bring the contingency down to about twenty five thousand nine hundred and one dollars um so with that i am open to any more discussion and i can answer any questions the fire chief is also here this evening to answer questions as well do we have a picture yeah i i'm sorry no well we don't have a picture of the ones we're using today in the fire in the current not the current fire station um all right chief metzele do you mind coming to the podium thank you could you just give me a little overview on why we can't use the ones we have i understand the ceiling heights i get that but so currently we don't have reels right now it's just a cord hanging from the ceiling ceiling height down there is 14 feet where now we're you know well over 20 feet so that cord is going to be way up in the air so we can't use those cords for it we don't have reels in those locations now so what are you doing now when you pull out you just done so they just from the other side they kind of hang to the side or whatever correct okay that's a piece i was missing that we didn't have i'd asked to get pictures of the ones we had down there but okay that helps i mean it just seems even with the ceiling height yeah we should be able to drop something down or attach them a cord and an air hose hanging from that doesn't seem to make sense to have those of a trip hazard and all that so i i'm i'm in i i know we need to do this i don't have a concern with that and i appreciate that we've you've looked at it and gotten them where you need them where are you going i assume not everything has air air brakes on it correct rescue 11 or yeah the original the original smurf when we talked to him about it and we discussed uh you know the location for the forum and stuff like that when we were going over the building there we talked about the location of needing these reels and stuff like that so we were under the assumption that they were included they they just put in the you know the plumbing and everything to have it at that location they assumed we were providing them so that's where the miscommunication was the original the reels that they were suggesting was a a dual reel with both air and electric on them which were expensive so we as we looked at it's like well let's not do these dual reels we don't need air at every truck let's do single reels we're less expensive just bring the air drops to the trucks we need to lessen the cost on it all good good i appreciate that any other questions for treatment i'm assuming the system will be expandable if necessary so yes each location of the trucks there is airline and power there so in the event that down the road we have a truck that you know in a certain spot that needs air we can add a reel in that location all the plumbing is there for it perfect so i do i like i said i i think we need them i think we have to ha i mean i think i know we need to have them i am really concerned on the miscommunication and there's been more than one occasions now where things that we thought was in there paintings one example where it wasn't and now these and it's really frustrating from a transparency standpoint not again not anything you've done by any means i'm just making a comment um it was very frustrating for me it was it was frustrating for myself to know they weren't including yeah yeah now and if you've seen the spec book on the station that's about this thick and i understood and read through it line to line and understand it all is yeah that's why we hire people to do something some of that stuff for us obviously um now this maggie you had mentioned this typically would have been captured in ffe and where are we at with the ffe i know we approve council approved 154 thousand dollars if i remember right for ffe have did we max that uh we have spent i would say most of it we still have some minor items so everything within that um including stuff we still need to purchase is pretty much called for so then technically if this would have been ffv something would have thousand been hundred dollars either had to have a higher f e budget or something or take something out yeah is there anything in there that we have not purchased that could be taken out now yeah i think i mean the only things i mean i think it's stuff that we have on order just haven't received yet that we haven't paid for what it is okay how will these be auto release um so the trucks themselves have an auto eject if that's what you're asking um yeah so that the reel itself is not an auto release where it plugs into the truck isn't auto release what that means is when the truck starts up it kicks the cord out so you're not driving out with the new reel okay i don't know what to say about that okay probably happens any other questions for chief metzeler all right thank you so with that i'll look for a motion to purchase the air and electric ten electrical cords and four air hoses uh reels for ten thousand six hundred and sixty nine dollars i'll move that mr from the contingency fund excuse me a second we have a second any further discussion so i don't think it'll be a surprise from anyone again the contingency fund in my mind this is absolutely not the place to be taking this this isn't again i don't feel what the contingency fund's for i didn't think it was the right thing for any of those added items and i certainly don't think it's the right thing for something that was a miscommunication for poor planning that that i i just can't get on board with it i know we need them um me personally i think and i talked to maggie a little early i think we should look at a different fund to take those out of maybe equipment fund for 2021 and maybe we have to push something to 2022 but this contingency fund i believe is not it and i'm i'm concerned with these added items that have been added by the city administrator that some of these we weren't even made aware of until i read them in the packet where they weren't in in uh weekly updates we weren't aware of some of these other editions that um the transparency is just there just as none on this and it's embarrassing it's i i don't know what to say about it it's just embarrassing how this is some of this is rolling and again i i know we need them and i'm going to be voting no only for the fact that i think it should come from a different fund not that we don't need them or or have to get them i understand they miscommunicate i i do get that i we can't go through every line item but some of these items they're standard so wherever that happened if it was from the architect standpoint it you know it is what it is so any other discussion all right hearing none all in favor say aye aye aye opposed same sign i motion carries three to one uh with dodge being an a perfect thank you uh thanks andy for coming in and with that we'll move to city council reports uh council member melinda anything reported yeah the watertown mayor community ed we will try to get a meeting scheduled for next week and then they've set their calendar for meetings in november march and may and the planning commission meeting was once again cancelled for lack of items so we're trying to get going all right thank you council member mcneil anything to report on nope just attended the personnel meetings and those minutes are in the packet perfect council never helped not really park for tomorrow night perfect and i also attended the personnel committee and public works joint meeting and everything that was on our agenda that we discussed was here before us tonight to discuss so everyone's up to speed on that that's all i had so with that i'll look for a motion to adjourn i'll make that motion we have a motion we have a second emotional second all in favor say aye aye aye paul same sign we are adjourned thank you thank you oh you don't want to stick around for a budget delay thanks guys did everyone get their agenda signed up thank you all right i don't think we need him for the solar panels on the solar concept yeah yeah go ahead thanks hi andy thanks andy initial discussion you're aware of that we're looking at it right yep okay yeah okay go to the other me yep thanks andy all right with that we will call the uh city council workshop meeting to order for monday september 13th and we can start with the preliminary budget review please uh so mayor and council i did want to give you one last chance to go over the draft preliminary budget it is due to be passed at the september 27th meeting so i did include a little more information in this packet that you might have seen otherwise there's not too many changes from the last meeting that we discussed this if you want to highlight some of the some of the changes maggie and you captured uh the stuff we talked about tonight right with the increase to compost and the increase for fire are yeah we're all in here correct yep everything's in here perfect um so again we're only talking about the general fund budget um we will be talking about enterprise in the next coming months so i did include again the timeline so we're currently at uh right before we have to pass the preliminary tax levy and budget that'll be at the september 27th meeting and then we have to have that certified to the county by september 30th and then again we will continue to once you pass the preliminary budget you you cannot increase that budget you can only decrease it so we will can continue to review it in the next coming months so then in december when we hold truth and taxation the community will be able to comment on the budget that we've put together and then we will also consider the adoption at the december 13th or 20th the final budget so again just we're i'm same as the last meeting i'm maintaining the preliminary to be at 49.3 um compared to 2021 it's a slight increase in the tax rate uh i did provide you with the 2021 final rate information so that just shows you how we compare to other cities and then i think since the last meeting this is kind of new or maybe not too new um i think it just breaks down the numbers a little bit just showing the growth that we had uh last year we had about two percent this year we're at about 7.4 and then i did again include that data in numbers or dollar amounts since the last meeting we did receive our fiscal disparities money the final amount it was higher than we thought it would be so we were originally estimated to be around 245 000 um we will be receiving about 271 instead and i just included some information about how fiscal disparities work and how we receive that number um again this is the same information as the last meeting as far as i'm sorry that's cut off as far as what we think what i think the preliminary operating expenditures will come in at this is a slight decrease of last year and i did explain that decrease so we do have some slight increases to wages but we also have some slight decreases in the public contract costs i mean the police contract cost we also are taking snow plowing in-house and then we're also not planning on doing any huge significant projects within the departments except street possibly but again that's under discussion and i have taken that into consideration already but um again we will not be my plan is not to bon well again i'm not going to go into that too much but we still have to discuss that and that will be pretty much the only project a significant project next year um i did include again the debt tax levy so this is our debt schedule for 2022 the draft that one did go down as well because we had projected some of that to be a little bit higher the fire station was lower than we projected that will increase in the future but again we've planned it strategically so that our tax rate is not impacted impacted significantly we do have debt falling off and then we will have debt coming back that will be the debt that will increase next year uh again local government aid a slight increase our housing numbers are slightly lower than you last year i think part of the reason for this is because we did not we weren't able to get the cold water crossing eighth edition um finalized until this fall but i do think that that that number will bounce back next year which i think will leave us sitting just fine um so this just gives you a little bit more information about the breakdown of of where our revenues will i'm projecting revenues to come in at as you know the the larger revenue funds come from property taxes and local government need i did since the last meeting i did increase the preliminary levy for capital just again we are planning that street the street project for 2022 2023 i just really feel like i want to get that figured out and sorted out and i would rather again stay higher since we were able to get that fiscal disparities number that's why i was able to increase it to still maintain the 90 or the 49.3 but again that once we start finalizing those numbers or that discussion i do think that number will go down but again you cannot decrease i mean increase after you pass the preliminary so i just we have some discussions that we still need to figure out um so that's why that went up 50 000. can i make a quick comment before before i forget um it's for me and i don't know how others feel on it when we go through these you know work session to work session or we're going to see them again it'd be helpful for me if you could somewhere do a track change so we would know what's changed since the last time we've seen it is that is that possible to do it yeah no that's possible i mean it's obviously a big packet i've gone through it and now i'm going through it again and i'm trying to figure out well what chain you know as i'm seeing it that and i assume we're going to see it again it's just something to think about i don't know if that would help be helpful for others but certainly for me yeah i would i'd like to see some track changes or something okay yep so the the only significant changes we're adding so far adding the fiscal disparity information okay and then i apologize so i did increase it okay but yes um so i did change some capital numbers but otherwise everything else has remained perfect yeah i didn't mean to interrupt right but i didn't want to forget about that yeah nope that's fine um yeah i can track that uh and quicker for you to go through it versus because we've all been through it and then you can just kind of hit the hit the highlights on things and i think it could but go ahead keep going okay uh yeah so this is again just the breakdown of how we get to the 49.3 percent um again general levy debt levy capital levy and our total levy um again additional review of where we were kind of our growth of this year versus last year same similar information as last time this time i did include some estimated city property taxes so uh the last our current average house value is currently at two hundred fifty six thousand seven hundred dollars so i didn't include um kind of a difference between 2021 in 2020 and the estimate for 2022 if we did use the 49.3 so that would be a difference of currently of 86 dollars and 10 cents um and then i did offer some levy option scenarios so right now we have an increased levy dollar amount of 8.5 percent if we want to get lower that's i just included information if we want to get to those lower tax rates that's what our dollar change would need to be if that does that make sense so um on the the levy option is the percentage change of for in dollars and then it's also um that shows how the tax rate changes to by cutting that amount of money so i just wanted to give that information to you as well that when we move forward with your with additional goals on the budget how much we would have to decrease to get to low alone our right hand column is what the increase so at 49.3 like i said it would be an annual increase of 86.10 on average yep four yeah for the average it doesn't make sense is that factoring in home values going up so if you're using that number 256.7 right that's just the average why at four why at 48 being less than this year would it be an increase because you have to take into consideration that um okay so this for 2021 that's the current estimated house value so last year we had i don't know if i'm going to be able to explain this right now um but each year you get added tax value or added tax value to the city so we do have growth that increases the amount of market value within our city so then when we when we're when we're increasing again our our tax levy we have more money it's spread out amongst more houses i i i might have to sit down with you on this one just because it it's it's all based on changes in market value the total market value on the city and then the increase in the dollar amount within our budget and how all the numbers are calculated that's fine so yeah it does look a little strange but that is kind of how it works that's where i was kind of asking if you had factored everything into all that and that's why the one above it at 48 if we're at 48 it's still an increase it just hit first blush scenes yeah it's still down from 40. right yeah even though your home went up yeah so even though yes so even though the tax rate uh the percentage can go down it doesn't necessarily it's all based on market val total market value and how all the numbers come together from 2020 to 2021 we only had a two percent value increase right but now this year from 2021 to 2022 it's 7.4 percent value increase because the the market value always lags behind the actual market value of your home right right okay that makes sense thank you so yeah this just kind of gives you an idea of really learning again uh yep again how much we could adjust to to get where i don't know where our goal is with the final budget oh and then i again based on um where our preliminary is that 99.63 per month increase or yeah the increase no i'm sorry um based on that our preliminary um for that the estimated house value of 256 thousand seven hundred dollars there with the preliminary the estimate is about one thousand one hundred ninety five dollars and fifty three cents for the year or ninety nine dollars and sixty three cents per month and so i did kind of provide a a bill sort of that breaks down were that 99.63 what that like that that's really clear that'll be good for truth and taxation so that is i i mean i just want any ques uh i'm open to any questions or comments it's kind of again we didn't have the fiscal disparity numbers um this is what i will be proposing again it will it's not what my final what i want the final to be and i want to get more feedback on what percentage that we're looking at and um what are the you know where are where's that final number that we want to go that that'll be more of the discussion moving forward again this is my recommendation for preliminary but i do think we still have a lot of work to do to to bring that down i think we can get it down more but again i think based on feedback that we receive from residents last year they wanted to see it coming in more at the same same level consistent um instead of jumping too high and then jumping way low so i try to do more of a um an amount that i'm comfortable with that we can still reduce from so that can become a double that's double edged sword sometimes when we go too high and people freak out when they get their initial right so i appreciate that any comments questions for maggie maggie is a street project the simcore westridge road you were talking about in capital yeah um so that's still under discussion um right now this and i don't have any final answers for 2022 but what i'm proposing probably is to do a more scale what i will be proposing is doing a more scale back version for more maintenance because we in our long term plan we were not considering doing a bond for 2022 we were planning on doing a larger bond in 2023 and so if if we can get it to work i want to do more of a scaled back version that we can pay cash with um and then in 2023 do the larger bond and either break that project into one or two two or three years or do one full large project but that is planned for um already i just the the preliminary discussion at the public works committee was to do a large project next year and i just don't think that that's right or a good plan okay we'll do it in phases so i i'm pleased where the preliminary numbers coming in maggie i think that's good um i want to make sure we're not too conservative and going too low but it sounds like you we've gone through the numbers more than once we're comfortable with it i'm i'll be quite honest with you i'd be fine with that as a final yeah at that number now obviously if we can tighten up things a little bit uh that's only better but i'm pleased with what what you've done yeah i mean i think we're i think we've been pretty consistent the last couple years really kind of getting in alignment i think that was one of the main goals of the the city council was just that's why we're doing those you know money every year for the street projects so that we can pay cash for some of it and not bond everything right and putting money aside for some of those big ticket items that are going to come up in a couple years so i think the council previous and now are really working hard to try to be consistent and not have those big jumps highs and lows um because nobody knows what the housing market's gonna do next year and the market value right and i think again last year was kind of a a more difficult year um just with the with we didn't see as much of a growth but i think this is a year with where the numbers are coming in at uh it's a good opportunity to take advantage of that and be able to save up again in the capital for those future projects or future needs because that's not always going to be the case and we do want to be able to keep our love we don't want to get to a point where we have we want to be proactive we don't want to be reactive we're in the future something something big comes up and we have to jump our levy uh significantly to pay for that whereas if we have if we build up those capital funds slowly and we do have something unexpected happen we can just pay cash out of those capital funds to fix it in that moment so it's just about being strategic and having that cash available again maintaining the streets and infrastructure that we have and just um being mindful of what we're doing and we're not doing something where it's like well 10 years from now we'll use that money it's it's more one or two three-year i think kind of yeah and it is captured in our um captured pretty well in our long-term plan um you know replacement of equipment ongoing maintenance um well that's the benefit of all the tools we've invested into in the last three years on getting those long-term plans and the cips and and the money we've spent to get a lot of that stuff done now we're seeing the benefit of it like that street project and we're getting money so i i'm i'm comfortable with this um i think it looks good yep okay any other comments do you need any other feedback anything else you want um no i i think that's that's good um i again that's what i'm going to be presenting if there's any concerns or questions that come up before then or clarification needed just let me know perfect all right let's go to the sheriff's department the police contract for 2021 and 2022. okay um so the item in front of you for discussion is is related to the 20 the remainder of the 2021 hours for the police contract with carver county and then also could affect the 2022 hours of the first quarter um so as you know we at past meetings we were discussing what we were going to do with the remainder of the hours for 2021 and what we wanted to do for 2022. so the recommendation that we had talked about was keeping the hours as the same as this current summer hours which was the four 10 hour rotating shifts so that was tuesday through friday uh from noon to 10 and then wednesday through saturday from noon to 10. however since that meeting the sheriff's department has contacted us and other contracted cities due to imminent staff shortages so they are experiencing some again issues with current staff shortages and what they expect to be continued staff shortages this is due to resignations retirements and shifting of personnel within the department so as you know the loss of personnel typically happens within two weeks resignation and it takes the sheriff's department up to about six months to train in new people so they can again you can plan for retirements but resignations can happen quite quickly so to navigate through this the sheriff's department is asking all contracted cities to consider temporary hour changes for the remainder of 2021 and for at least the first quarter of 2022. so this would be 12-hour shifts uh i think all i think what they're doing is they're changing all personnel to 12-hour shifts so any contracted cities that have eight and ten hour current shifts would be affected um so the 12 hour shift would be three days a week from 6 a.m to 6 p.m week one would be i think i have it listed it would be three days off so sunday through tuesday four days on wednesday through saturday week two would be four days off which is sunday through wednesday three days on thursday through saturday so we would have essentially three days coverage 12 hour shifts um again they're trying what they're trying to do is they're trying to temporarily consolidate the county and city personnel to cover larger districts so they would actually be responding to again larger regions so whenever they're they would try to be in our city during that time but they would be required to respond to neighboring jurisdictions as well they would keep track of the hours that they're in the city so that we would only pay for what um what city hours that are being used but again this is just their their way of of dealing with the current situation um so what that means is that the city american accept this recommendation or not if the city does not accept it the new hours temp the temporary hours the city would not get the hours of coverage and would thus get reimbursed for the remainder of the year um the the quarter um hours that we in our that were allocated in our contract uh the same would be for the first quarter of 2022. um and so we would continue to maintain our current deputy until the end of 2021 i do think there will be a change over i am not 100 sure on that yet but again the sheriff's department is trying to adapt as quickly as possible and they do have new deputies going through the training process and they're also looking for other options as well to to kind of get back to normal they want to be able to get every city back on track the second quarter of 2022. um germany's thought on this i did reach out i did not get in i wasn't able to connect but um i know that we have .88 they have .12 i did ask the sheriff's department what that would mean if we did not contract what that that would mean for new germany they said that they would um if new germany wanted to still keep their hours they would figure out how to work those hours in about your your conversation with commander william is there any flexibility in this um there is some flexibility however um like again if if we if we do stay with the 12-hour shifts um he said they would like to know if it would be the if we were sticking with the 12-hour shifts but again um if for whatever reason they they were called off-site then again the flexibility would be that we would only get charged for i understand right um so my thoughts yeah i did initial thoughts are i don't think we need a deputy here for 12 hours from 6 a.m to 6 p.m so would we if they started if if our deputy starts at 6am can he just go do whatever go help the county do whatever for the first six hours and then from noon to six come to the city and we only pay half that's what i'm looking for that flex did you have those conversations i did i'm trying to think sorry there was a lot of information those are the things i just don't think we need someone sitting here for 12 hours on three weeks i know that four hours four days a week or five days a week right what about their normal like they're not just sitting here so like what are their you know their normal things that they have to do you know one reason why we're moving the deputy to the fire station is so that if he has to do follow-ups on on issues that have come up and he's meeting or having discussions with people so i know they're not just sitting here patrolling i don't mean just sitting i mean he's working yeah right i think yeah that was right there's flexa there's flexibility that in the sense that on those three days i believe that they could leave and go somewhere else i don't think there's flexibility that they could come they would still have to maintain that three-day schedule so if they were here on those three days they could leave for a few hours but they wouldn't they wouldn't assign a 12-hour person five days a week just for those six hours it would have to still be within but if they're keeping track of their hours my guess is they're short on the county car as well and so that person is going to be leaving the during that 12 hours so most likely they won't even wouldn't be here that time and then we would be credited back those hours yeah so one night they don't there's a chance we need police coverage and we i want to be flexible with them i mean they're running into some major issues and if we're going to be nitty picky i mean i understand because 12 hours but we already budgeted for this amount and for me i just feel like we just need to be flexible as well and not try to like make things more complicated and i know we're paying them for that service but i think that service is still important and we need to maintain that level of service until like you know and this is for two quarters yeah and i mike sorry to to answer your question yes i believe what he said is that um within those 12 hours whatever they don't use we would get reimbursed and they wouldn't have to stay here the whole time but it would still be within those three days that they're alligating we couldn't flex that so it would and that's fine that's totally fine you can disagree taxpayers money just because it's budgeted for it doesn't and now if this was if we're talking a ten thousand dollar budget but it's a hundred and sixty thousand dollar budget item where it's a lot of money and i don't think we need twelve hours coverage i would prefer if we could do half i still think we need someone here absolutely i could i don't disagree with that at all but this question the hours it's 121. six a.m to six p.m 121 000. people are at work and stuff the community is fairly empty from the hours of 6 a.m to 6 p.m that's why we did the later hours right i mean that's why we did i'm just saying this is a temporarily i want to be flexible too and i think so i don't have a problem with that but is could we work it out and just have a deputy here from noon to sex just half the time and then credit and then the other half they can go do what the sheriff's department can use them for i want to help help too and be flexible but to me now that really opens it up and gives another deputies six hours a day to be working somewhere else and doing something else and then at noon they come here and again at two o'clock if they get called out fine they get called out reimburses for that hour whatever you know i'm fine with that but i just don't think we need some of your 12 hours but does that six hours a day because you're i don't do that deputy's job is that enough three days a week and four days a week to actually get even just their normal work done i'm assuming brad would say yes but we could that's that would be brad yeah that's that's my only concern i i i don't yeah nitpick i don't want to get it down to the minute or the hour but i just i just don't think we need that much coverage i i'd rather have the deputy off doing something else under your recommendation the temporary hours what what is that i'm recommending what they're proposing just because i do feel again as a partner uh i want to work i i want to work with them to to navigate through this i i know it's difficult for them i know they're i i would hope that they would work with us if there was something that we needed but um again this is just a discussion like this was just to present the information today this is can we have them come to a meeting yeah they just wanted the the goal of tonight was to bring this information to you um they have reached the last two weeks have been a lot of them reaching out to cities and just letting them know that this is something that they're going to be asking and to consider um it's not something we need to make a decision on tonight it was more this is the information i need maybe a little bit got more guidance from the council to to get more get questions back to them and i agree with mike but like is are these hours the 6 am to 6 pm is that set in stock that's the hour that that deputy would work otherwise it would be 6 p.m to 6 a.m and i don't no but i mean like could like mike was saying right i don't see the 12 hours being necessary can we do 6 p.m to midnight or 6 p.m to 2 you know when any or most of the incidents would occur something yeah i that's those are the questions i i'd like yeah i know that that was yeah i again i will go back to them and ask them that um i know that when i asked him it asked him it it was more maybe i didn't ask the right question so i think this is a good opportunity for me to go back and ask for clarification even invite them back to the meeting and and i think we're all in agreement we want to be flexible and work with them yeah i think everyone agree but yeah let's find out what possibility we have if it comes down to nope 6 a.m to 6 p.m this is it 12 hours then we'll have more discussion and decide and yep i do think we need police contra i think we need police here right okay besides flexibility are there any other questions you want me to ask i would just make sure like how much minimum time does the deputy need in town to be able to accomplish all his business his normal business tasks outside of monitoring you know investigating you know all those kind of things that he does outside of just sitting and watching that's a good keyboard yeah cause then i would be on board with making you know saying we don't need as much time as that 12 hours i just still think it's important that we have that presence and that they're in the community and and still being here for them absolutely and i think for two quarters we can be flexible on those days i really liked the hours and days we had over the summer so i think that would be the goal is that what we want to get back to are as close as we can get for now yeah but if we have to be i would be okay with being flexible for the two months and then hope that new deputy is coming on board we can get back to what we really worked on trying to get to well this would be six months wouldn't it well two quarters yeah so six months dicey three two quarters yeah like any other time yep they're always around that's how that works for me if you get more information on that flexibility of those hours yeah no that sounds good it sounds like we want to work with them we just need a little bit more clear that might even help them i think it would yeah maybe it would you know 6 p.m to 10 p.m six hours and give them eight hours back to the county i i think that benefits them i just don't see a need at six a.m in the morning it could help them i just don't know again how their budgets have been yeah by the buses because we you know people going through we've had problems with that in the past but okay any other thing you need on that maggie no um let's go to solar then okay so uh in front of you is a discussion on the uh a concept of putting a solar array on the roof of the new fire station building uh so i've been doing some preliminary research on the concept of this um so i just reached out to the structural engineer asking if this was feasible can it be supported by the roof uh the current roof and it sounds like it can be um i'm estimating just based on some reaching out to some organizations uh the project would be between 90 and 110 000. because of the cost we would have to solicit bids not through a closed bidding process but we would have to put together a bid sheet and reach out to at least two or three organizations to provide us with comparable bidding um [Music] so again looking into this um just because i know other cities who have built new buildings have um their goals have always been to be more sustainable and conscientious of of the energy that they're using and so um just wanted the to look into this being an option to consider there may be some grant opportunities available they're not significant amounts of money but they again there's still opportunities to look into it would not qualify for arpa money and then i also talked to other cities about what went well and what could have gone better in the process and how and and again how they approach their projects so uh one thing i did figure out by talking to other cities is that uh that these the construction um of these require strict guidance of state law as far as how far how large you can build them they need to be based exactly on the consumption of that building they cannot go over 120 percent of that consumption and so the issue uh again i don't want to go too much further in this unless the city council wants me to so the issue i'm running into is we don't have the accurate data on the new building because it's a new building so we would either have to wait a full year to get that data or we would have to do a professional energy audit to get that number which would then determine the size of solar garden that we could put on there um we are also part of a an off-site community solar garden um subscription so i'd also have to confirm that there's no conflict there as well i don't think there would be because the current building is not on that subscription the old building is but i still would have to research that and so i'm just looking for guidance on is this something you want me to continue to look into i do think that these are that it was worth looking into and i and i would be happy to continue to look into it i think a lot of cities are continuing to find benefit in these uh in powering their large buildings with these and then you can also over it's it's kind of uh you pay for it ahead of time and then through the credit process you're able to pay for it over time reimburse yourself over time and then also get i think it's ten year usually nine or ten years you start seeing those credits come back in the amount of cash um so then you kind of go above your investment and make money off of it so with that i'm looking for direction as far as if this is something we want to continue to look into over the last year and a half i noticed the solar panels now on mayor lumber and bob's repair so and i know we have a solar company in hidden creek so i asked maggie to look into it and see if it's worth doing it for the fire station and put them on top that's where it started where it came from and if it's as simple as we have a subscription somewhere and it's a conflict and the answer is no then it's no we should know that we should already know that by now and then we don't even have to pursue anything any further but i just want to see what it would cost you know have that company come out bid it out see oh yeah that's what it's going to cost and is it worth doing or not but i think if in my opinion if we need um i would like to see 12 months of data first to see what our return on investment would be and then get you know is that 90 to 110 accurate i mean is that as accurate as we think it is or is that from a solar company and then go from there but i think we should go a year and get data we're going to be more efficient in that building we're going to have leds it's going to be different we just can't compare to our old buildings so but i think it's something to look into it's a brand new building and if we can put panels in and the roi is 10 years and and just make sure they don't interfere with any of the trainings that they that they want to do near the roof right we'd have to work with andy on that so there's so i don't think we should put much more money into this but i think i think it's good to have it just top of mind but to know to file it and wait for a year and have this discussion a year from now i think so too yeah and then how does that affect you know our current you know like we could be getting enough benefit already from our solar you know our outside solar garden that putting in other buildings right there and connecting that building in through that one too so find out maybe just find out from them on that what the com you know what we have to do or can do or can't do per the contract maybe in the contract it said all future buildings also must connect onto i don't know but would a fire department would the new building have to have like battery storage or something i'm not sure how how it works and i don't know would that would the new fire building that the fire hall have to have like battery storage with the solar panels and i don't know if it connects directly into excel's system so it's it's based on a meter okay so and then you just get a credit [Music] but yeah it feeds into their system because that energy will be used somewhere if it's not yeah it might it's not gonna be used to actually power the fire station it comes it goes back into the grid and how much energy is yeah just like wind like a windmill like people have personal windmills so it goes into the grid and then they'll get a credit for how much wind power they actually get and then they pay the difference or or they get a credit yeah at this much money i think we wait a year yeah all right okay yeah i think i would agree okay anything else on that and we are adjourned