I'd like to call this central school board meeting to order on July 22nd 2024 with all school board members present please join me in standing for the pledge of con to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liy and justice for all right we'll move on to a four approval of the agenda is there any changes questions comments from board members move to approve the agenda as presented I'll second motion by lury second by ericon any other raise your time all right all those in favor signify by saying I all opposed agenda is approved we'll move on to A5 the consent agenda U Mr shakman has there anything you want to highlight in here um we have a lot of uh new um Personnel on the consent agenda all of these were uh in direct correlation to a um a resignation there are several site supervisors that you're seeing on here and those are people from the Feld cols that part of the addition for super any questions from board members I'll move to approve the consent agenda as presented second motion by a second by lury any other conversations questions right all those in favor signify by saying I I all those opposed consent agenda is approved move on to A6 acceptance of gifts um the board wants to thank Laura Force for her generous donation of her grand piano to the elementary school is there anything else all right we do approve yes motion made by Smith second by CRS any other conversations questions all right all those in favor signify by saying I I all those oppose yes mov moving on to the public forum is there anyone that want to address the board all right we'll move on to the informational items superintendent sh do you want to take if there is any student councel report or student rep want there um I'm gonna briefly say as you can all see in the little demo that we had before the meeting that we are starting to stream I I should record our board meetings with the use of an owl this will be the next day or later that weekend depending on how long it takes to Google to to compress it and and send it back to me um this will get uploaded to our YouTube channel their directions on our on our web page underneath the school board section where any um any members can go back and watch video and and have it um I want to move on to uh update of construction as you can see there's a lot of things happening there's still things happening tonight so I just want I'll kind of go in order so uh phase one and phase two which was the elementary school and high school um we are still in the punchless phase so they are still things end up from phase one and phase two phase three which is the Fieldhouse we opened up the Fieldhouse about three weeks ago to um few patrons the city put all the newslet put out something in the newsletter last week we followed up this Facebook post and website post kind of a soft opening to make sure um that things are are running okay it's not done yet there's some room pieces that be painted and and and the floor in the locker room area it's going to get um ground down so like any excess pain for sheet rock materials and things like that it's just a small concrete surface in the basement um just a reminder to everyone that on August 12th at 4:00 we're going to have a grand opening with City CC moving on to phase four which is the Middle School um that is coming along I was just down there today paint is going on the walls and if you can think about um when pain was going up walls last fall like July 22nd it's great so the I'm welcome to to have anyone walk down with me and take a quick take a quick look through um we did have a couple of uh we did there was a couple of snap ruls which is what we have here support there was some things on the roof that um were unforeseen when we take some things off know after 40 years there's there's material there's extra material that's not needed and some that's you know where it should be there isn't so we had we had a call for that U with the building inspector on the exterior wall we wanted us to take on some vation and for our value so we did that and the forign people um if you go down there you'll see the entire hallway down to the middle school has a has like a a skin coat like a like a self-leveling concrete um because there was a lot of fancy word undulation on the on the floor um so that that way the the newpet will will nice so but like I said paint is one on the wall all the sheet rock is up doors the doors are installed the garage doors put up um the ceiling grids in the common space is done they're starting to work on the classrooms now we are coming along to be done on time for high scho so very thank you what is the schedule before Workshop week correct y so so uh we will be done uh before Workshop but our our furniture delivery is set to happen during Workshop so that is the um we have a lot of furniture coming in and it's teachers are going to be getting the rules ready and the the moving company five star out of out of Wednesday it's going to be bringing bringing things in so um I do actually um they haven't given us the information yet but AER who company that supplied all the um the furniture Steelcase which is one of the vendors that we used donated a significant amount of furniture for the Fieldhouse um I'm not going give but it's in the tens of thousands oh yeah yeah so so we ordered that furniture for um like marchish uh is one we ordered the classroom furniture and and here's the deal it's there are all the schools across Across the Nation are getting are trying to get furniture delivery so um sometimes it might be the week prior sometimes it's the week up last year um last year it was early because we w't up so it it's it's first week the what we did last year anything else for superintend sh any questions from board members all right hearing none we can move into board reports anybody have anything uh we officially have any Superintendent at 288 so Jeff Horton is our new superintendent um met early one morning and approved his contract at 7 o'cl in the morning and um he's he's really excited um about the position uh he's been in it now for like three and a half weeks um been doing a lot of talking with the staff and just trying to work on like morale because since that really was damaged kind of towards the end of the last um superintendent term and um he's been sending out um weekly um updates on kind of just what's going on what he's learned and encouraging feedback so so far it just seems to be a really refreshing change yeah any questions family okay any other board reports Kyle you want to the finance about the finance report uh that's attached um as it is every month so this is the last month for FY 24 um so there's a couple things I want to highlight uh overall Revenue wise about 96% of what we expected in the budget um even though the year is behind us there's still going to be some uh transactions or some acrs that we'll still make and we are expecting um a a favorable uh Financial uh adjustment uh to be made when we a occurs um in addition to also receiving some funds from state of Minnesota I believe so we're able to once we know those dollar amounts we're able to kind of um kind of retro those back into this fiscal year so we should be pretty close uh to the to the budgeted number on the expense side they're still trickling in for the year uh Transportation utilities uh some summer school um expenses up until June 30th all had not come in yet but uh we're not expecting uh very large dollars so that 95% of the budget um you know may may swing and may go up maybe 1% or so but that's probably going to be the most that we will receive um so we should be under budget from an expense standpoint for the fiscal year um so audit report goes to I should say the financials go to the Auditors um next month I believe is when they kick that off so will find those results back gra those results back in October November time frame um the other thing I want to highlight is our promise to the voters um you'll see on those on the chart there that the P graphs that all of the uh promises the living Promises to the voters um have met the spend and what I want to uh mention is that this is much different than what it looked like last month as Amy and finance did a lot of year end adjustments to kind of get everything in the right in the right buckets um there was some expenses from an operational standpoint which we apply against the levy versus some construction expenses that took a little bit of time for them to differentiates um and then we had some carryover uh funds from the prior year so we've um overall I think we did a pretty decent job U with the budget this year and should have at least uh you know in line with expectation any questions for the finance commit anything else from the board than hearing then we'll move into D discussion items M D1 school board 20242 meeting outline okay so if you recall last year we held a work study session to talked about organizational um structure year long just kind of Outlook uh of the board and um I have attached that here um for your review so basically I roll so I roll some things board and obviously this is this is like a 10,000 foot you many of the things that are on here we are required by law um to either discuss or take action on obviously anything can come to the board as needed you know that isn't necessarily on here but just from a big organizational standpoint I don't want to I don't want to um I don't want to talk at you but I'm just I'm just going to go through January um through through December and if there's something else that may be on your mind like Hey where's this or hey we haven't talked about this let's add this in um the board can discuss that and then I I have the master do so January uh is our first organizational meeting this year uh we would be swearing in new board members um even if you're an assistant board member and get reelected you still do the swearing in uh that at that time and that's also the time where we can reset some of the things we're actually doing tonight so some of the the fees uh what a board member makes like law are the legal firm like there there's there's just a m of things that have to be done um in the organization typically in January that's where we start budgeting and there is a a resolution that is done every year for the possible reduction of license positions doesn't me when it is that it will happen but it's it's a formality that happens in January um in February we would have actually you know what I'm going to take this back I'm GNA go from September down because that's to me that's like the beginning of the school year okay with that okay so um so September starting the school year we would approve the liary Levy for the following for for the following school year um that is required by law and then the Joe and Andre col said would come and kind of give the the curriculum and activities update as things are taking off this school year in October uh we would be getting at that time we would have our results from um the MCAS and our local assessments and we would go over our vision card and standards that were set by by the school board and it's kind of like our how did we do academically and um this is the recent Revenue our open enrollment trends like all of that stuff I think there's nine there's nine indicators on our vision card um and then I would have the uh principles and department leaders come and give uh their preliminary goals to the board working in the Departments for the year November that's like Kyle just said that is when we would have our auditor come typically and we would get a first draft of the of this in in our kence right now we would look at a first draft of 2026 2027 calendar and then set like the conference dates and everything for next year's calendar or yeah for for the probably so um and on an election year which this year is we have to Canvas the results I think Within um seven days we're going to the lch judge training on next Tuesday so I will let you know when exactly has to we'll have the canvas certain amount of time after the election this year um and back would probably give some highlights for student services December this meeting is different it's not the fourth Monday third Monday TR taxation meeting that's required by law um and then we will finalize the levy so the preliminary one that's due in sept we finalize that Levy in December and then we would have a final draft of the 2627 calendar um so that way that's done so a newn doesn't have to tackle that and then Elementary School would highlights then going to January we' have our organizational meeting reduction license positions resolution February highlights from Community head that's involed when we would try to hit our revised budget and we would set some budget parameters um and talk about that as as a board for for upcoming school year as we're as we're looking at Staffing and everything for the following school year March is a little bit lighter there be highlights for secondary April legislative updates depending on well actually this will be a big year because it's funding year so typically I I give legislative updates we would look at the parent survey if we want to add um uh you know revise any any anything on that survey highlights from activities May uh discussion about the next so this is typically when you see the first draft of the of the fiscal year 20 uh 26 budget um this is where you do the Iowa resolution that's that's putting me in charge that gives me access to the MD reports umate High School resolution that they have to do every year uh Andre would come back and give highlights of curriculum know here's what we're planning on doing here's what we've done um there's census certification if you remember doing that and then um I talked to my team and I think by the end of May we would have results on their goals and so the team would come back and bra Rich Becca and Sue would come back and give the results from their goals in June we are required by lot to pass this budget by June period and then um I would also give the results ofed survey because we kindy to send that out right as school was ending um but that like right either right before school gets done and as sending I would compile that data for you in July which is the meeting we're in we' have second organizational meeting set lunch prices all that good stuff that we're going to do tonight set superintendent andal and then by law we have to we have to have an LPFM plan to that's kind of the outline of SC here um y oh thank you um and then August Go full circle um two years ago two years ago um we tried to stay off of Workshop week for the board meetings and we move Workshop week or excuse me the board second week in August um I think last year is the first year we did it um and and so I just have that set here um but then we would uh that would be handbooks um or just each School activity student activ the hand for the school uping like yeah so my principl are working on right now I have drafts and again and you know things that come up policies always come up like if if there's like this year we looked at the facilities rental agreement I mean there there's always things that come up but those aren't necessarily they're more periodic they're not not required in the July one as a holder do you want to put something about the notice of election for new board members it'll be every other year you might want to just have that as a place folder remember to do that anything that people want to change or alter in here or said a lot of it is dependent on what needs to be done when it needs to be done but I like having keep with this not having that previous years it was nice to have and um filtering in the different leaders like rich and Ron and having them speak at different times I think is nice to so they get more it was too much when they were all jumbled together and the same the same direction I'm giving them is this isn't uh this isn't like Facebook stuff this is something more obscure that that is happening in the building not something that we just read about last week come here see a lot of head shaking there good if anything comes up talk about it put on this has been nice and we've worked on the agenda creation yeah so I added what I said notice I notice of election notice it be to hold it as a placeholder C D2 superintendent and School Board goal development and superintendent evaluation so um if you look at the super the superintendent resource guide I actually back up if you look at the first document the sorry I lost myself here um the evaluation um we looked at budget development and maintenance facilities management and construction uh Human Resources management and teaching and learning staff development so those are the four goals um for this for this current school year in that same document uh or in that same area there is the msba superintendent uh uh evaluation resource guide it is very long but you may be asking yourself where did we get those look Force where do we get that language if you go into the meat of this there are there are literally 150 potential goals that you could um offer to a superintendent and I think the I think my work is your work and vice versa so I think um I don't know I don't know if anyone's thought about what um what focus should be for this coming school year um that should that should end up being my focus but we have a month to to kind of look at it so um you know it maybe be something that you want to review Shelby um is going to take a lead I'm gonna I I will send out the evaluation notices and then we'll send them back to Shelby and then she'll compile them and set a meeting with myself Josh and Sarah is but then at that when we talk about that you would set the goal either she you could give her feedback and or Shelby feedback and then that team would say okay we're going to look at these areas for goals for you for next year or as we talk about it in next month's meeting because after the evaluation is done it to come to a meeting for approval or excuse me for consideration of approval like can we accept this evaluation from superintendent and then you could set the following years's goals right that's had the process do you recall on that I'm trying to remember what was all on that um evaluation sheet was there a place that we could go through the evaluation and then put independently suggested goals in there to consider for the upcoming school year I don't think there has been in the past but we could include it there's no reason we can't we did we had quite the discussion about it at the meeting l so we could use that as a starting place to kind of gather some of that I have access I have access to this so literally I I could make a third page before I share that out with you that just says potential goal ideas and then you can just write them in scan them have a conversation would that stream you know kind of help get all our thoughts together and then kind of address it when we review the evaluation and talk about these are some common things that we saw as suggested goals and let's look through those areas and find which ones we want to pick and we have all that conversation so I thank you and um I think the what Sarah was saying about like in there there's something that says Human Resources management so if if it's like one of the larger buckets and then we could pick something more specific afterward you know afterwards because I think I they get pretty detailed yeah very technical and we could link that that the mfpa evaluation tool with all of them in there people could kind of pull from and we'd have the conversation as a big group looking at the goals it's two weeks too quick of a timeline to turn that around I well the work is starting I mean you know I was kind of as I was doing the finance report we're shifting over to 25 or 2425 so um I think sooner but we can send that out in the next couple days the board can work on it and then we can bring it back in August yeah does that work I see a lot of head shaking again nobody wants to talk because we have this new owl just I think for me anyway it's about setting a date like a goal right and then done like the longer out we set it the longer it's going to take me to complete so like we turn and burn on that you want it in your inbox yeah yeah and then Shelby um let's connect and look at a time that you think would be enough time to review the results okay to put it together so we you give us all a deadline like I need your evaluations back by this state yeah with some goal ideas and then we could have enough time for you to turn them around too I say that I would like them back by the E okay perfect that gives that gives you a couple days to get it and then it giv people a week yeah it's just typically you have four weeks because it's a yeah that's not like a plan okay all right moving on to operational items e operational item E1 consideration of annual long-term facilities maintenance plan okay so this is really technical it's uh and and I want to be I to beely honest with you this is required by law and it can completely change next month if we if something if something comes up so we so the strategy that we have is some of our ltfm is bonding so we don't get our full lot I think the amount that we get is like1 140 some, for the next six years and then we'll get some more as some of those bonds are paid off that we you know that we put more money start project um a lot of our a lot of our ltfm is going by air quality requirements so like making sure air filters are done the the preventative maintenance on our chillers and our and our air handlers and our furnaces and things like that that that is just um done and hopefully uh we have a lot of new things around here that are under warranty that um that was kind of the the thought process behind bonding some of that um so when you look at this I don't want you to think we are set in stone in these in these specific areas um if we had a major um a major catastrophe happen tomorrow we can borrow ahead on our ltfm we can change the categories that they're in they just need a plan of what you thinking about and then I have to turn into so um I don't want to say it's a formality but it is kind of a formality um you know but but because we have all r or nearly all R we're not going2 next y so y so it's so this is by fiscal okay yeah so we are so like right now we are using some CFM for some of the working project that is happening as we speak which is now because it's after July all any questions Mo to approve ltfm plan second by Ericson second by Smith any other conversations or questions right did you say yeah SL on all those in favor signify by saying I I all those opposed ltfm plan approved you to 2024 25 board organizational meeting July of 2024 okay uh so what you see in front of you are um a whole bunch of items the way uh we have organized this is anything in yellow has been a change so for example right on the very first page December 16th is the new third Monday of December the sun Patriot because the news and times is is now the F Southern Patriot has been added in in the last since last year as our wish speak we have to have one the me confer dates that I put in there are are the new updated dates that with CA anything in green needs to have a decision made or not get or state so for example right now it's an opportunity to change uh board pay per meeting we can change our sub pay um what you see here is what we are recommending um but any anything well let's just let's just start there so on the first page the you know these are our banks um I we aren't recommending changing any of our banks um we recommending changing or am as the depositors or anything like that we are recommending keeping it at um I am recommending keeping the bo pant 65 the subp 125 that's what we have budgeting for um if you go to the second page where it has lunch crisis um this you can make it more than this if You' like to but this is what is this is the minimum set by the uh USDA and there another update May came up may come out that we are required to to raise the prices again and again you may be like why are you setting why are we setting meal prices well if if somebody get a second meal or an adults meal there has to be a set price um so this is what the minimum amounts are by S by and so that's what we're recommending if we get to um the fee schedule so here here's where I think some discussion may want to happen um so we've moveed to the right County conference and I have data I'm ready with data if people have questions so um we are recommending um going to seven and five for adult and and um kid ticket prices um that is every single every single right count Conference team is the same minus Hutchinson uh they are six and four but every other team is is seven and five we were we were at 64 okay um so we we are recommending going Aline aligning with with essentially the entire right home conference um we last year we said that students agre through 12 get in free we're still recommending that preschool students free with an adult Golden Age passes free person since age 65 or um where we saw a little bit of um we think we are out of line with our um activity passes remember we just bringing you back to last year I think there there was weing cologne we had this huge discussion and we did some sort of math problem that's said hey here's how many events people can go to if they go to 70% of them this is what it cost and we kind of did it in a map way um we we have looked at the data from righton conference and we are about $40 more than the next Clos in terms of next test um our recommendation is to um drop the single adult activities pass down to because because the way it was it was whether you were three or 300 you paid $120 we are recommending differentiating out between an adult activity pass or a Student Activity and a Student Activity pass and if you wanted to go to a family activity pass I looked at it and I I can tell you what most of the right actually a lot of people don't have family passes but if they do they're in the 220 to 250 range for a family which if you wanted to go to that direction that that's what I would recommend that you go around there um I'm going to stop there and I can I have I Joel put together so I I have I have results from last year's activities like um like what our Revenue expenses were did it when we increased them did it did you see a big change in I mean the goal was to kind of meet up with expenses y so I thank you Conor for asking that question so last year our total expenditures um were 564 th000 this year our expenditures were 561,000 so we decreased expenditures by 3,000 bucks our revenues came in at 1057 four from last year and our revenues this year we're at 130 let's just I'm going to round up a little bit 138 1378 800 so here's the number that I think is the most important last year our revenues accounted for 18.63% of costs and this year they accounted for uh 24.53% covered by our Revenue by by 7% let's say um specifically some other items the family Max 18 families hit the family Max because remember we also put in a $700 family Max um that uh I don't this is a weird way of word it and I don't know that cost us you know Ian so it cost us because we're not collecting the revenue from the from the for the registration fee $ 6325 do you have the information of how many what was the family Max prior to that increase of or 400 and do you know how many families that impacted I don't have that data okay I can I can probably get that that was just one thing but no problem um I have participants by sport um the so actually what's interesting is our revenues went up by 32,000 bucks yes we increased our fees but we also let in all of our history our revenues went up and the we weren't collecting for many of our kids are our high school kids are you combining right now like um what a kid pays to be in a sport and get Admissions and passes is this fees so I that is all long together so but I have a differentiate so our fees uh went up 21,000 bucks our fees went from so I'm just comparing the last two years our fees went from 50,000 to 71,000 our admissions stayed the same so it was 462 and 459 so we had flat admissions but yet we let all these other people in all the kids in fre and um there's this donations other so I want to look at that in a threeyear span so last year our donations were 8,600 this year they were 21,000 so there's a significant increase but the previous year they were 20 26,000 so like if it seems to me like last year was the anomaly of of donations going down is I can't tell you when it like four years ago and these are donations from like boosters and stuff like that boosters citizens other it could be it could be Lion's Club it could be any could be anything do you have this number of sales of students year over-year the what's that the yeah the ones that had to pay five activity passes or $4 I don't but I can find I can I know I can get that for you I don't I don't have it um I just have the to I just have the total number she didn't she didn't differentiate it for me because I think one thought was maybe depending on how this went yeah expanding that age range for student IDs yeah it's lowering it I guess I I I will tell you this we sold only 30 only 39 activity passes that was a significant um that because we went from this family past and student like you could get all levels of passes two years ago and we just said a pass is a pass is a pass it's 12 bucks I I I'm sh from the hi here a little bit we we had over up activity has to sold between all of them the previous year um part of our part of our rationale we're recommending to you of lowering the activity pass um amount for recommending a 225 250 for family pass is to help alleviate some of the lines at the door too like if you have the activity pass you're just walking in like it could it could help with just if more people if more people are buying it we lower the price and more people are buying it our gates maybe go down a little bit but just the whole operation feels better at so the single activity the propos is dropping the K through a $70 year over-year yeah yep and dropping the single adult 40 bucks year over year and they'll be aead after attending 10 games yeah that's our recommendation we may sell more passes too sell more passes easier flow through the door yep that's that's what we're hoping for 17 20 seven bucks of 17 over 17 games 10 make it work while I would like to see a family pass on there too there's enough families that have multiple I agree so let me let me bear with me for just a second here um the question single activity pass to really that's like you look at the single yeah we would get R so our recommendation would be get rid of that green and do the and do the 0 and 50 so here I can I can tell you by scho um Family individual hold on second um this so I'm going to go bu School annendale $60 for a single $100 for a couple no family oh excuse actually and $25 for a student 60 for a single 100 for a couple no family dael I'm going to be honest with you I do not know how they're making this work $30 for the students $50 for adult activity no family um New London Spicer 50 student 70 adult 150 family GSL 45 student 80 adults no family Rockford 33 students 85 adults 242 family Watertown 60 for student 90 for adult 250 for family uh 50 and 70 no adult or no family um Howard Lake 50 for students 70 for adult 200 for family Nya 120 for uh person uh um M does not do passes Delo 45 75 200 and they limit that a family pass can only be two adults and two students only family no passes Hut 2575 no family Jordan 459 225 pass do you know if many of these and these are old these are old I was just going to ask you how many people are sitting on the table having these conversations all of them all of them this month I this is the data that I have is is the most I know that this was a topic of discussion last year and I just now that we've seen it um so I I will also say the the revenues that we receive from Gates that is straight like we did not pay anything else for counting or very little for counting cap like that is that is actual revenue or close to actual R so what was the average family like 220 uh 150 242 250 200 um 225 220 the anomally is is New London Spicer at 150 like that is so when I so when we were recommending 225 to 250 the numbers we were looking at 242 250 200 225 245 was kind of the numbers we're looking at to be in line um with others that have I think I think we should this is my just real quick thought here after the is if you go lower like let's say you do 200 for a family then I think you have to set a cap on it like two adults two kids but if you go higher then there's no cap which feels better I don't know I'm just thinking about some of our families that have high school kids that are going to get into an event for free and then maybe they've got two or three elementary kids and two parents that's like $310 if you divide it all up so even if you do 2 50 and you have it unlimited that's going to catch most of them the different we are the only ones that let our kids I don't want to change that yeah I love that because yes awesome I think yeah something to do the the the decision we made last year I think it it kind of hindered younger families I think so I think something with a family pass in some way shape or form will help that um 230 240 No Cap I I don't know and then maybe I mean I don't know how the um principles and and everyone feels about that have to be here during the games monitoring children but adding seventh and eighth graders or middle schoolers or something onto that I would agree I mean we talked about Middle School on up to me if you're in middle school you should be able to handle it here and we do have not like they're running wild if they are we have somebody here that's getting paid to take care of that you know can I can I offer recommendation if we're going to go down I would say the Minnesota State High School league eligible students are seven grade and so I would say if if to me that makes sense Minnesota State High School eligible students are free then I guess I would say No Cap then on the family path because if your seventh through 12th graders are already getting in free have four kids in elementary F whatever are we thinking do all three single adult K8 student or k k6 students six students $50 and then family pass [Music] to0 we anybody do the two singles had two 10 if you had one kid and two ad well doing all of them allows you it's kind of like a a it allows you to pick the best I'm just saying if you have you have to have at least three in your family that would that would K through six the two adults 210 already yeah to make up to make yeah so so that was part of the issue before is our family pass was cheaper than two adult passes so I would say if if you're at 210 already like you were just saying then it maybe should be in the 240 this is all done on that online like right so once somebody would purchase whatever past they're purchasing we don't do anything with it right they select what they want and they pay so it's no more or less work for any I mean we could have like seven different things and you choose which is best for you it's not creating any more work for us right I you see I know what you're say I believe I believe how you're describing that so yeah do a single adult do a k through six do a whatever family do a couple pass for I mean I if it's no if it's just a matter of listing it on the website and then they click which one they want so let's say people options two parents with two k through six that's $260 so the 250 would be because the other we're masching it up with these other schools that are also looking at theirs right now they're probably raising them so if we just keep catching up every year we're never going to be so so keep single adult keep K change k6 student um and then add family for 250 and let them call what what their family best um because I I will say like the $80 for a single adult if you ever get in basketball like that's a deal that's a deal y do you that the Golden Age pass I think we talked about this last year was that in the community only um in the community only yes so do we want to have a 65 plus pass for all like like a like a grandparent pass for all the for all other yeah want can senior past senior past that doesn't live in the district yeah I mean I I or we can or we can just set a ticket price adults seven students five seniors let's just play the reality of the okay are we asking seniors to show us their driver's license when they come to the door if they have a senior pass if they have a golden age pass where like we are not questioning that if a grandparent wants one and they don't live in the district and they ask the one we would provide it for them we would not ask them for like so are we potentially creating a problem here that we wouldn't necessarily don't live in the district are they going to know what a golden AG house is so like Grandma and Grandpa from Shak yeah that come to like how are they gonna know about the Golden Age pass I know from from their I know I know for a fact my mom got online to to research it and called and was like I want to buy that and nobody questioned on it and I and I said to her that's what we supposed to be true and she's like well nobody said anything and I was like well that's kind of good really again we want our is so we don't have need to have a residence approv just 65 and older kid or what do we want to have so we're playing Howard Lake and seniors come do all the Howard Lake they have their apparel on they're coming to watch kids yeah right right students seniors a lot of greats yeah I like that yeah I think so okay adult seven we could be here next year at this time was just thinking that like if you had a pass you know because we've talked a lot about like okay having cash at the door because like some of the seniors don't like doing this online thing like if we could if we could get the grand parents to just buy a pass once sit here you're good for the year might alleviate some of that like I don't know how to do this here can you just take my cash that's where my head was going or would there just be some much to check out and they could just when they come just hand them yeah I don't know but they still gotta go every game they gotta to go on and get that game cor no there's a we've changed that so there's a yeah but have a path sself go and get that family pass go into that game give you ticket I don't know I think I think you thought you still had to go in so you buy the single adult oh go into van and like pay no you just got to go in there and your that I thought the pass was the same for everything I thought it was just like I think it's a I don't want to say I don't know I should know it I think all season pass people were always just on there they your name or something no everybody had to scan their Q code or something they had a paper ticket with that code or it was it was loaded on their phone okay and they had to show that and then the ticket taker at their iPad to stand right get through doors show something right but if you had a season pass it's the same QR code but you still had to get scanned every time to get in in theory you could print out that QR code yes just keep we're I'm probably overthinking it here's what I have so far family 250 k6 um k6 student 50 single adult 80 adult ticket seven senior students V get rid of the single activi um one thing yeah so when we talked about this last year expenses were they kept climbing um Revenue now we're trying to this is a multi-year plan to try to you know close that g so how expenses looking like in the budget for 2425 so if you recall last year one of the goals of the board was to unhook coaches salaries from during negotiations I can say that now um we were successful in that so we did negotiate a 2% brickus on that salary schedule when we when we did the um when we did the settlement but it's 2% on like the lowest the lowest number so we are we are anticipating our expenses to go up by about 2% but I part of that settlement also was a working group with uh CA so uh our first meeting is been in October and so we're going to be looking at um where our salaries line up compared to the rest of the right calling conference and that you setting new cous salaries everyone that's currently here will be grandfathered in to their current rate but anyone new coming in will be at a new low rate I I suspect that we are going to have significant change in our Middle School culture sellers we are very high there with our house so I see our I see so to directly answer your question I see expenses holding steady and then as coaches retire resign move on our expenses actually going down as we bring because our because the the market the market will set with our last that answer your question were we fine with the $700 family Max that okay so we haven't gotten there yet but that is the other so that when when we were um where is that okay so hold that thought oh I so so hold that for a second so um we also are going to give um we're also saying that and this isn't a change that um you buy an activity pass you still have to pay to get in prom and homecoming and some of those those events the the U plays and things like that that an activity pass doesn't get you in those um some uh Community ad will give out some free activity passes so we have a a longterm volunteer sometimes we'll give out a single adult activity pass as as part payment through Community Ed that's not a change um so now here are the actual fees so if you remember we raised fees from2 to 175 last year and our Revenue increased significantly um we are recommending um that we stay at 175 um for for this coming school year and um and clarifying that for these five sports boy soccer girls soccer wrestling Golf and gymnastics if you are in that sport you are paying the varsity amount because there only is Varsity we are also recommending that we add girls hockey we have one student that is co-oping with lonia right now and we eventually are going to get a bill fromia and we have no mechanism right now charge that student any activity fees and girls hockey would align with this with the on that5 BR so can you tell me just a little bit about that so gymnastics and girls hockey will be Co-op at different there some other things that are co-oped here what if their prices are significantly lower in their home District or significantly higher doesn't doesn't District we would have them follow ours and that's we pay the difference that's part of our cost and that's the way it's always been okay um and sometimes they're getting deal and sometimes they're not wouldn't that be fair to put it per District that way the get okay so the bill we get from the co-op district is always going to be more than what we are collecting fees because we will pay a portion of it not only do we pay the participant fee we pay a portion of the coach we pay a portion of the rest we pay a portion of the of there's a there's no way if the goal was to break even I suspect that for the two kids that go to gymnastics the one kid that goes to hockey we would have to charge them $600 $700 this is this is part of the whole like we are never we it is very unlikely we're going to get to break e in activities there's going to be some cost I would argue that this is just one of some of those costs unless it's by could you say per participation registration fee of host is good um we can do whatever we want I our experience of one can be a little more spendy then they can I think we are saying that are Central students and you going to get central PR because we're not we're not operating that sport we're not operating that sport if we don't like it's I want to be clear the co-op poost is doing us a favor big time and we are the co-op for girl soccer we are doing may Luan Les as hug favored by being coop for girl I my recommendation is it's just that's fine I would ask but I I just I want to be clear there could be some grumbling about why is my seventh grader paying a varsity price there is no JV they want to play Varsity there is no JV soccer they're on the varsity team they're on and to me that is they could win all state and they will pay what they are planning to right correct yourself no middle school mle middle school thank thank you I apologize there's no middle school wrestling there's no middle school go Middle School soccer middle school and eventually if there is then we would charge in the Middle School right and and here's like here's the not the not the rub but like I will tell you last year for sure oops I don't to do that uh get rid of that I'm I'm I don't know I don't know there's that arrow on the top left back oh right right yeah there specific incidents in Cross Country last year student starts off Middle School becomes one of the best Runners halfway through the year is like a top person we're not doing that and collecting fees for this whatever they like but if this but if that same student is the number one cross country Runner and is starting the year oners they will whatever they registered somebody gets moved up you join thank you love you're participating okay middle school fees for recommending staying the same other activities were recommending staying the same this none of this is a change from last year now con to your point family ma this is this could be we have we set the family Max at this um the data is that 18 families met the family Max it cost us $6,300 I have that to um if we were going to move the family Max I wouldn't the family I would probably ra it to 20 30 I'm guessing that cost decreased if it was $400 since there's L families at the net gain was yes I yes yes or leave it our recommendation is leave it the same I guess I don't know that's I haven't heard we talked about keeping it at or Varsity Sports last year so the individual Varsity Sport raises then we should raise the family we're recommending keeping it all um these are just all of our auxilary pay items there really isn't this this is what we're recommending this is the sink this is not a raise this is our sport Keepers our announcers all of our everything um there is one change though you need a labero tracker 50 volb am I say that right I have one in my house you I do have a question though can NHS kids do these things for for free and get their hours I don't see not I mean be careful of the event personally well I would want high school kids running you know the scoreboard for so we just got to be careful like what kind of job we're asking like you saying where it says student worker wrestling A and B games down there some of those maybe like we have some student workers that do like our Middle School basketball games that run the scoreboard uh even our JV games um like when there's one not JV B squad or C Squad games when there's one one in the auxiliary gym like there in the auxiliary gym there's generally students I would agree with Kyle in the I would I wouldn't recommend if it was their dream to be the and they were trained I like yeah it was just I mean you add all that up the um adult so I mean this you can look at this is in your it's in year for packet but um the one thing so officials I just I do need to put a caveat and it says out there it says and um umpires and referees negotiable like sometimes even though we set a price sometimes the service set the price for us like we don't have a like the right say referees from this place and they may charge $65 it doesn't matter say ticket is that per ticket taker that's per ticket tier we cannot get ticket takers appropriate job I did scoreboard for middle school when I was in high school i' never ever used it for NHS hours but I like the idea of it um so yeah whatever rules we need to say contingent only on non r games or something like that but then you just need Joe clay or whatever principal their signature I would say as long as the NHS person the advisor said Yep this this applies and Jo signed off like I so that would be a an NHS thing that that they would be at to be okay with them using these hours okay have that's one per Booth per station other than this year we've had generally we had we so we for sure we'll have to at most events so our expenses may go up a little bit from that all right so I just wanted everything staying the same except for family pass at 250 k6 pass at 50 single adult at 80 adult $7 admission student seniors appro I have one thing um I like the progress we've made compared to last year um one thing I want to bring up is to the top of the page um just reflecting on the amount of cuts we've had to do due to declining enrollment and the impact it's made through K through 12 on students and the teachers we've had to let go I think um that should also be reflected at a board level um I am proposing to eliminate board member compensation I think by law you have to be paid I don't know if that's the case as you we had to make it cuts throughout the whole school at least there should be some reflection also at the board level it's my op our Cuts were not made due to declining enrollment though our Cuts were made right right okay well wasn't it declining at ran from 2019 post to now both of you are correct I guess I kind of view the position differently I guess but when was the last time that we made a change to it2 okay do you remember what it was okay I feel that there should probably be some kind of compensation especially when we're looking at opening up for potential new board members because we have an election year coming so I don't know if now would but I'm trying to say I don't know if now would be the right time would this be something that that new because four of us potentially could change so is this something that we want to bring back in January when we have a new election complet I think that would be a good um good time that way they could decide and to be honest when I applied for it and found out you know at read like we I paid to do this it's not about no does it for the money for the next incom that's a good idea T right like we would bring it back in Janu January which might be a nice time like I said it sounds like most of us didn't know that we're going to get paid so it shouldn't be much of an impact if we got rid of it too so that's um this is not legal I'm literally just go and so what I'm finding mostly there's a tap on what you can so I know it us $8,000 was the maximum board member can make and now it's 20,000 and I want to be clear I know that was raised because there were board members that were subing because of because of Sub Sub in some district and so they couldn't they could only sub Texon days before they get that because they School so that's the intent that not school member makes um you know no board member or School District shall receive compensation or benefits based on incentives like there's here's what I would recommend would it be better to hold it so we can do some digging do some talk to msba about it maybe find out what I would want to say if what I heard somebody say is you have to take some compensation I would like to find and I bring back as soon as next or we can wait January when I your I think you should find out what you are required before you just that next month more time Deary de Well yeah if you can let's say if you could do it and consider it a non-paid volunteer growing in free activity T like we have listed in here just a different version of it but could I mean that that could be an option that could be the conversation let me let me email Terry Marl let me see what see what he says and then I will bring this back to you next yeah okay that sound good um so what so next month you're gonna see whatever this thing is called organ 2425 board organizational meeting on the agenda in August again same thing um we can take uh we can um my recommendation is that we move forward the changes that I had already outlined and then you can do it again next month so we should approve it tonight at as we discussed with changes but then we can do it again if we want to make I have people buying like between now and then or to start you know all that all that stuff so that way and then your compensation other than one for one mon you either way requ to do in January have to you tell me what you want me to do in terms of when I but we approve it's gonna be brought up at next meeting that's we approve it tonight and then I can have it again tomorrow and then then you can just make a like H if you want to make a motion and say I want to I want to amend you pay let's say you can do it pay from 6 a meeting to zero then you would need to gather a second and then there would be oh this would be via email not on the agenda put on the agenda so then there would so then we would just do the same s and dance again but just for that one item so you're just gonna make the revisions for what we discuss but then we'll make a final approval next meeting yeah yes but this allows me to like load in the Student Activity the fees and everything between now and well will you have the fees more than likely from what I'm hearing won't change like soon you have kids register for fall activities Now open up we can we just open up this one item yeah could the rate P you know what I'm talking about so you're not call I would call organization organization it okay but we would just okay it is I just didn't want to you know hold off and not have anything no that's why say I would very much like you to approve the changes that like the whole hit and the changes that we discussed tonight so that way I can move forward and then I will bring back the rate of SCH members next month with is there any other information you would like us to gather for that do you want to know what other districts are doing for board compensation around us do we would that be beneficial information did we talk about that at one point yeah I think we've talked about it and I we are considerably lower yeah than those of us we can gather some of that data too if we want I don't know see if anyone else to change to have it we end up waiting January I would well isn't we got two organizational that well we have got a January 1 and a July organizational meeting so you gota you make decisions at each of them but yeah no yeah joh I think that's a good idea so bring it back next month or wait till bring it back next month yeah that so then in an effort to keep this thing rolling I am going to make a motion to approve 2425 board organizational meeting with the changes we discussed to the passive and second Mo ly second by Smith did you get all that Tim okay any other conversations all right hearing on all those in favor signify by saying I I all those opposed motion passes E3 E3 notice of election for school board members right um we have four seats up so here's the notice for election this has already been put in the paper um so the filing period for any persons that are interested in rning for school board is July 30th through August 13 and um we do not have a primary um um so I am literally going to election judge training next next month but there's a I believe there's a form that you fill out I think it's two bucks sign it as I did it I scan it and I send it to car count day are the ones running our elections um and these are four um four your cor your term so I believe it's Sarah Kyle Sarah and Shelby are the four that are up and just for transparency I added this is this is the ad proof that went in to the paper so that that is what was in the the news and or excuse me the sunat so I guess what we're looking for is approval or consideration of approval that you're going to hold elction move to approve notice of election for school board members motion May by second by CRS any other conversation questions all right all those in favor signify by saying I I I all those opposed motion passes our next school board meeting will be August 12 remember there's a ribbon cutting with the city at 4 the Raider field house and then our meeting will take place here at 6 anything else from board members here none all move to adjourn second second by aish second by lury last chance right all those in favor signify by saying I I all those oppos we are adjourned thank you everyone I'm getting better at this I like sitting over here though and record