thank you all right as is seven o'clock we're gonna go ahead and call the meeting to order and start the school board work session tonight um up first is our administrative team presenting the budget documents all right thank you uh chair dealer members of the board and the public award who are engaging them as part of this process uh can people hear me okay so so does this help is that uh oh my God okay we'll uh try to use this as best we can um so obviously [Music] that's one two test test test there we go uh opposite purpose here tonight is to present to the board to the public and talk through uh what has taken a number of months and a lot of dollars we'll talk about some generalized comments here and then kind of get into the list itself I do know that earlier today there was uh some of this information that was kind of floating around the community there was I think a vulnerability within our website that people were able to find this information it's certainly disappointing because our goal was not to hide this this was to strategically and very deliberately roll out this information but I totally understand like this has been a super uh stressful and difficult time for the district and for the community and the waiting has been very difficult and I get that and it is I think hopefully somewhat relieving that while we're not here excited about information that we're presenting or even the process that we have to engage in we have an opportunity now as a community to come together and discuss this and to understand what is being proposed to understand why it's being proposed and talk about the potential impact and that's been a huge part of what our leadership team has done and again while this is not you know something that is a pleasant process and people don't want to be in this position I do appreciate that people have engaged highly throughout this process and again what we're presenting tonight is a culmination of several months of work and preparation by our district particularly by our leadership team and there's been a lot of voice throughout our community as part of this plan and I just want to make sure that independent of these reductions we acknowledge that we have a high quality team we have a high quality system we applied quality families and that that doesn't change um we have amazing people that live here we have amazing people that work here and I just want to call out there's so many positives um you know this this was a thorough process and a challenging process for the team as well and so it is you know pulling together this plan is something that I think we believe is manageable uh but certainly there's a lot of things in here that you have an impact and that's our goal is to try to help people understand what this plan is and some of the implications of it uh so what I'm going to do here is uh start to kind of run through the list of adjustments I will at times be asking members of our team to come up there are some items that we're going to pause and go into a little bit more detail as I'm fully aware that these require some additional explanation there are others at the first go through that I will just kind of touch on because I feel like maybe they seem a bit more self-explanatory and there are some that kind of become redundant because there's similar things across the various lists um that isn't because I want to minimize anything and certainly you know board members I'd encouraged to ask any questions throughout this process to make sure that there's a clear understanding of what speaker most um the last thing is I want to make sure people realize and that the board is aware of this that initially when we went through this process with six different teams to look at our different categories of our budget each group was given a target number to get those targets were based on if everything else was to be based on the percentage of our budget that we spend like an across-the-board reduction from each of those areas so when some areas appeared more than others that would mean it is a higher or less percentage of our total budget that we spend from a fun run perspective in that area I will say that not every item or every category ended up exactly as the total some end up above Target some ended up a low Target that's also the work of the team to look at the impact in its totality and to look at the big picture of what's in the best interest of our district and there are some areas again that were prioritized because as a system we say as Educators as community members as parents this is what we believe is in the best interest in the district as it comes putting together so again that's kind of some of the backdrop as you run into this so I will start on the first page and start running through some of these items and again basically there are six different categories we'll start with Administration and then you have a different line editors go through and the first item is human X vendor that is a program that we have been using as a district as part of our hiring practices so it's kind of a model or a method by which you would use to screen and hire an otherwise applicants We Believe those are some things that we can do within our human resources department to do without you'll see human X comes up another time later as part of one of the items this is the actual software program the other is some of the professional development timings of this tool um there's a number of things that you'll see that are clusters together in various uh budgets whether it's Supply budgets or Capital budgets or some of these other things this is a matter of saying trying to find some way to utilize some efficiency so we're using ad utilizing online content and Communications is part of the school board travel budget certainly there is sometimes less travel because we've discovered the ability to attend for example face training in an online format without necessitating some of the trial or the mileage of the numbers would have occurred as well as some of the other things that we've done you know between photos and work gifts some some trimming of business office travel and some of the other you know trainings similar kind of logic within that is that three four against what kinds of logic of trying to be efficient and reduce news memberships subscriptions and supplies uh item five is the first time you'll see a number of mentions about Community Education so to make sure people realize Community Education is a different fund than our general fund it is its own it needs to self-sustain to run its programming you're going to see a number of references to ensuring that the community education budget is utilized to cover the cost of things that otherwise be a part of Community Education Program and so again that would be in this case uh for usage of the director of Community Education I'm sorry uh Communications and then also the fees for mailchimed which is part of our Communications tool also utilized by Community Education item seven is a freelance Consulting person that was utilized uh this person was paid uh monthly in order to basically Monitor and manage the district's social media and that has now been taken over it will continue as taken over by the director of communication as opposed to hiring somebody outside to do that uh reallocation of District clerical Personnel so that's again a reallocation within nutrition services and Community Education you're also going to see a number of things for fun2 Community I'm sorry Food Services and again making sure that things that are an expense for the purpose of providing meals are properly coded and utilizing Food Services funds Food Services and Community Education with our districts have healthy fund balances and we have members of the team that can speak to questions that might be about uh communication and Food Services uh pre-appointed physicals I think that is fairly straightforward that that becomes a part of one of the imaginative positions that require those reducing District printing you'll see a number of talks about printing and utilization of printers I think in general the more we can move into digital and make a need to build Additionally the better you know I've noticed even just coming to our events we seem to have a culture that is okay with standing a QR code to program some of those paper kinds of things I just think more and more than we can do that just makes sense uh this next one is a generalized restructuring of our teaching and learning and Technology departments um I think there is some logical need to bring together Community I'm sorry uh technology should be really a part of how we instruct it should be incorporated as a part of uh the teaching and learning process so part of that is a philosophical alignment of those areas where you're bringing together some of those things it also is again an acknowledgment that the need to reduce some of the non-fashion positions course that we have potentially looking at ways we can reconfigure some of that in the future so what you'll notice I'm watching the school board meetings reconfigurations here I gotta go of the actual infrastructure network uh making sure that our you know those kinds of services are working Hardware stuff comparatively to education technology software there's the direction of a director of educational services for that vehicle and the next portion of clustering those positions together would be basically consolidating Tech integration instructional coaches and our current Deeds of students into extensively to fdes two teaching and learning Specialists that would basically replace that would be toes and positions once the elementary one for the secondary um it would also assume some of the integration support and essentially really bring that that current Department into a smaller group that is going to have to focus on prioritizing the work of the efforts of what has to get done within the scope of all the things that we currently do you'll see a couple of notes one is that it doesn't require a model for peer evaluation to be reviewed uh our director of human resources and shown wise can explain a little bit about the work that's being done because currently peer evaluations are done by those teaching and learning coaches that are part of this consolidation but they wouldn't be able to continue that forward because clustering in the different positions and then you'll also note that right now what we're suggesting is 1.0 this 2.0 be dispersed between existing Deans that's because of the way the grant was written for federal dollars for pandemic relief funds to put those Dean positions in for two years and actually reviewing that application it does make sense to see that through because of the revenues that come with it but it does mean these additional responsibilities will be clustered into those so we would obviously then have to revisit those positions after that two-year uh branch of those two-year funds are up and the last item at the administrative categories of moratorium I'm administrative performance payments that is direct compensation to administrators that is District administration not building Administration that is that part of their contract but I do have basically a discretion area up to three percent of salary as a part of their contractual ability that is that the discretion of superintendent and we are suggesting that every year those would not be paid out the next category is instructional people support the one thing I have two notes on this one I guess this one from a Target perspective looks relatively lean but then the administrative one was relatively heavy kind of thing you put these two together in a cluster them they do balance out because within the clustering of some of that teaching and learning plus the technology director there are some positions that will be within also the instruction supports you're also going to see other spaces where there are reference studies that would also be instructional support and one of the things when you see from our communal support perspective that is not on this list would be some of those people's support positions including counselors uh social workers and psychologists I think this was something that the team made clear that do not believe in the current environments and the needs of our students that that would be something that the team would recommend so those are again typical people support case positions that are not included as part of this plan but certainly were discussed in great detail as to justification is 2.0 uh So within the instructional people support we've got the reduced infrastructure and Hardware again you're talking about trying to find ways to be more efficient with the use of funds and the selection of those things um again we do have a team tonight that can help answer some of the questions about the specifics of some of these things uh reducing of General software and utilizing free tools uh and other kinds of you know budget reductions for the website and internet service providers uh travel expenses you'll see as a part of that as well delaying computer replacement notice that that would be part of the business education lab one of the implications that isn't listed in there but we have to make sure that we understand if you were going to delay the replacement of labs sometimes you have to expect that they may encourage some additional tech support necessary as equipment becomes obsolete typically you see more issues with it so that is a potential implication of that is that additional need for technological supports those machines start to you know lag or have issues reducing credential District Wise by taking a little bit of the printing as well as how much it costs to print copies on one printer versus kind of some of the other kinds of printers uh reduce 4.0 logistical IDs please you'll note that this is something you know difficult times to hire staff at and position the time we had positions that were unfilled for for quite a bit of our school year uh there was some ability to make sure that we aren't our students uh by basically finding efficiencies and scheduling another areas so it would be a matter of essentially saying we would continue some of that forward reducing instructional budget again tightening and fighting different ways is a theme when you talk about supplies for other things for like to to do without her being leader uh it does mean again a lot of these things there aren't budgets that are left behind to be able to purchase of these item so this reduction not elimination uh supplemental subscriptions and again reducing some of those some of the online programs uh kind of the next eight nine and ten as well as 13 we talked about some of the restructuring of our health services um Inspirations is here today should be able to explain some of those things as well when you talk about utilizing freestamp development reimbursement for health services for ECFE staining the manager Services overseas the parochial school as well as downtown 13 where you talk about uh reduce a health associate vacancy and restructure Sentinel Services provided uh back up then to number 11 reducing travel conferences staff development I will stand over you know through our survey a lot of people were asking about the ways we could do you know feedback from from staff information otherwise we can reduce some of those costs of attending conferences and professional developments you know in the coming year and then reducing some of the other consumables is item uh 12 as a part of instructional people support that again I'm not maybe getting into all the details of some of these but certainly if there are questions later we can take back together all right the next category is operations and maintenance uh you'll lose the first one there's a number of different lands that refer to reduction of Staff the first one is night cruise and again that's a matter of attrition not filling open positions as a part of what that would that would be like which is certainly why that's a part of the tier one uh reducing some of the summer support um again you'll see some of those shipped to Community Education if they're in Community Education specific programs someone necessitate some of that uh should the internal mirrors mail services that is something we have piloted this year uh where that is our transition students and program that have been doing our mail services that has worked out I think it's been a mutual benefit uh to until now our students to be doing some of that works uh prorating nutritionist in custodian I'm sorry uh School nutrition custodial expenses so this comes back to Food Services funds for the custodial services that are necessity necessary as a part of providing meals making sure that that is promoted to that particular fund uh Again The Next Step we'll talk about prorating again costs to Community Education uh building ground success expenses as well as you know fertilizer or specific buildings around expense within that increased operating efficiencies and reproaching contracts for services and again that is contracts for services not including agreements contracts that talks about the Nets something that the board's been a very well for a number of times we've talked about you know a new Builder's contract we could you know do some things that are still removal or otherwise this is about continuing to look at ways we can get um you know more efficiencies and renegotiate some of those contracts and services uh the next one pretty straightforward adjustment budget to match the actual usage of our Middle School generator uh reducing some of the supplies again this is another area where there still is a significant budget to purchase supplies this is about as it says in there adjusting priorities and also finding ways to see if they can do some water pricing uh through some potential specifics or examples if that is requested uh increase Energy Efficiency I may slow down on this one because this comes up quite a bit this came through a lot of questions about what this looks like can we adjust our temperatures or otherwise to to list some savings Ron do you want to just talk about what that process was like so for the last couple of months Tim and I um have reduced out to Prior visits and also have reached out to our vendors site logic I also reached out to kPa and I've come to the Frederick District um this saving could be implemented and fully realized the 45 000 a year based on the study um what's going to happen is you got to be very strict on it to make sure that it's going to be fully utilized meaning that if there's an empty room custodials have to do their tours probably two or three times to make sure that the lights are off uh we're going to implement programming controls Within our tab access in series there are ways we can be more efficient but keep in mind it's going to take a lot of teamwork in order to make it more efficient and realize that potential savings here but 45 000 is very conservative numbers because you would have your absence so again I think just some of the examples are if you're having any space over the course of the weekend making sure that it's programmed that the temperature turns down you're not heating empty spaces or empty buildings are utilized efficiently uh but again I just wanted to point out there was some analysis that went into that number with some of the team and some of the Consultants that we've been working with uh reduce Elementary custodial positions so those are 0.5 or 0.5 physicians at each of the elementaries um and then you're also talking about the district-wide custodial position you know kind of to be determined but continue to try to find efficiencies the next list is the Elementary uh again this is another piece of the cost to provide food services so chargeback is the way we would return that for people who are providing supervision during the lunchroom time that could be breakfast or lunch but if you have Supervision in there you know that can be a part of the food services that requirements to serve food uh reduce the structural and capital Supply budgets as well as the employee allocations student notice there are some reductions some needs to find efficiencies and they're also looking at potentially leaning into the generous support of ptos as we've had in the past if there are some specific needs you know that's not a guarantee that certainly is an Ask of finding other ways to do some of those things uh the next two items so item four would be eliminating Elementary Spanish and again I'm going to actually invite one of our elementary teachers at William principal Swanson is going to join us to talk this for a little bit both for the item four elimination of Spanish to talk through what that looks like about having a four day rotation to a three-day rotation as well as the specialist restructure so all right hello so I'm going to explain about the specialist schedules or like I do at Kindergarten roundup so I can paint a picture of what specials would look like for any student at the elementary building so we go to a three-day rotation right now we're at a four and the Spanish is the one that is being eliminated I'm gonna hold in my fingers number one that the first day one an elementary student could have PE and music it'd be 25 minutes each day because our block is 50 minutes so with music and PE we have skinnies so being one a student would have PV for 25 minutes and music for 25 minutes all three trimesters on day two you would have art or media for the full 50 minutes you would have art for one trimester and media and stem for two trimesters and then back on day three again you would have PE and music both back to 25 minutes for both slots so our PE music schedule doesn't change what is changing is not having Spanish and we did pay attention to surveys and input from families and then add in media into the rotation media used to be 30 minutes 20 times a year now that will actually be increased to part of the rotation some thoughts that we put into this um why more media than our to both media the scope of the job has just gotten so much more intense with our Innovation last and our Makerspace labs and Library checkout that it just seemed like a real need art we would offer the one trimester some of those standards are integrated into Fayette such as the movement and the dance and things like that we tried to put together a balanced program one thing to keep in mind is that we're going from four sections to three in some grades we'll have four sections in some ways we will have three in the sections for the grades that we have four sections they'd be divided into the three there has been history of doing that in the past in this District so it's a day one day two and day three PE music doesn't change the one that changes is the art and the media would rotate with the semesters and we have three schools and three trimesters so it lines up does that make sense all right thank you and that is it because I uh Dr Devon will come up and talk about the next several of items which is the um basically the two education system positions or line items in oppositions foreign so we're just going to talk a little bit about um ESB which is educational support professionals and we're talking about the general education nothing to do with special education at this point and we will be doing a reduction over there in the areas of clerical media assistance um and then um so what will happen in those situations is we will just have to accommodate at all our schools to ensure those things still occur they'll just be done differently hours will be reduced we will readjust the whole thing but somehow in there we know we can make that reduction and make most things work I think it'll like um raw said earlier it would just be a lot of good teamwork which I know that everyone will step up into do you have any questions about that thank you thank you both um so we're going to uh Elementary item Beach be getting the fast EST three times a year uh increasing grade five class sizes at bu in Southview you'll know what that tells for an average class size uh I will note that we did talk about uh Lake town is a part of this as well in fifth grade uh but that wasn't it and that was quickly kind of discounted when the team went to the Vitality of it because that would have raised class sizes to I think 38 in grade five and certainly that is a number that immediately the team had said we just we can't justify that we can't support that as a team a community as parents and otherwise uh item 10 increase classes in grade four across and again you'll see the you know projected um items on the class size changes I do want to point out real quick here for people who whose brains might lurk work like mine do or mine does if you just look at line item nine and line up ten you're seeing 2.0 FTE and line M9 and 3.0 ft Atlanta 10. and yet the line item two has a larger savings value assigned to it than line item uh 10. now what extra people realize as a team when we were first starting this process we used uh Target numbers for all of our various positions that if we're going to reduce FTE this is a number you would utilize and you don't take an average of a group because that's not how typically if you're going to let people go that it works because we know that it's usually the lower end salaries the last people that are hired are the ones that would exit systems you have to use a more conservative number that's more of an average of your lower quartile than it is about an average across the board but when we go through this process if we receive for example retirement resignations others that are departing or if there's a position that is very clear who that is we call it a true process where we could use the true value of some of those so when you look at line item nine we did have a couple of retirements we're able to use those actual salaries and benefits and what that would look like comparatively to some of the other ones that may have included a mix of known and unknown or some of those numbers and averages so I wanted to point out as you look through some of those things you see these numbers don't make sense some of them won't make sense because there's some delivery whereas others again when you look at for example teaching position we use a 58 200 total package all then salary benefits as a part of that that average and again that's a number that raw needed can certainly explain later as to how we came up with that as part of the analysis but I want to point that out because the numbers are kind of intuitive to the number of uh item 11 is something I'm going to ask uh let's talk a little bit about Advanced instruction um as they're approaching what I want to say is like the first iteration of this plan didn't talk about reducing fifth grade band altogether as an offer um as a part of the process of discussing this with the team I do know that our administrators met with the entire band Department to talk about some of these options and what you see here is I think is an evolution of this particular plan that stayed here as a part of the restructuring of Elementary band and again they can talk a little bit about what that looks like but kind of split out into tier one and tier three and they're going to explain what that would mean if you look at you know 27 6 uh 48 add those together and you're going to come fairly close to probably a more actualized number of what that position looks like the lower end of just south of the 582 that I mentioned earlier um just real briefly is is when uh we met together and worked this Administration to look at each other's reduction lists and fifth grade band was on there um we reached out to the van group to discuss ask for more info from them and share that out of the 4.5 and the 512 program so it's 4.5 total instrumental music ftes 512. um and I asked different scenarios if you had to reduce 0.5 you have to do this 1.0 where would you prioritize those reductions and we had really good conversations um they strongly believe the correspondent program the successor program is the starting to thread um but there was also a lot that students to be no longer Ultra band from core class from tier one instruction and uh so with the elimination the ability to pull students for lessons and band and fifth grade out of core content out of core classes there would be a restructuring position because the time that they'd be able to work with students would be limited to the three schools to a certain degree as of the day which would not further equate to a full-time position it would be horrible 0.5 position and so just sort of re kind of rethinking of the philosophy pop fifth grade band works at the elementary you're looking at a 0.5 structural philosophic reduction but then as far as the reduction for the elementary group and saying 1.0 is on our list as far as trying to reach our Target and it remains under invest but they would prefer that reduction to come from secondary um so looking at either the high school middle school program to reduce frequency lessons to increase size of lesson groups and work with larger class sizes I mean quoting them specifically as they said we will take large class sizes to maintain um and so they said they could run the program almost as it is wisdom increases in our decreases in frequency lessons and some increased lesson sizes at the secondary level and run the program almost very similar to what it is now with 1.5 I want more reduction would that just further decrease the amount of frequency in lessons and increase the size of classes so that's how that's explained keep together with that answer that uh okay so then item 12 uh elimination of a couple of the intervention esps uh you'll notice that's a total of 11 hours where the VSP time providing uh some of that support and item 13 is increasing class sizes for grade three The Bayview and Southview uh you'll notice kind of the corresponding options of what that would look like I will say just as a pause right here before we go on to the live next to this these are some areas where um I do believe and we were running some of our most recent runs of what we would as a district Town coming to us for compensatory money which is additional revenues that we get based on free reduced get a real healthy amount comparatively to other districts I've worked in but it's measurable money and I would say we're estimating around 200 000 so if we still want to hit our Target of about 4.75 million was our tier three Target you'll notice that the last page our total list right now is about 4.81 uh maybe almost 4.82 so you'll notice that gives about 62 000 worth of room already to say that if there's some things you want to pull off the list if you have that ability but I would also say if we aren't making significant changes in other areas I do believe that you know speaking for the team and some conversations I believe there's some agreement that it would be our priority to utilize about 150 000 of the 200 000 compensatory funds poll items 13 and most item 12 about 100 degrees so that would be about 27 000 of the intervention esps from this list still leaving again sixty two thousand dollars worth of room for other items that the board might want to debate her and again that's not limiting that's just too weak a Target you can decide you want to adjust the targets from a couple of places too uh and then I would also then recommend that of that 200 000 we maintain 50 000 of our compensatory Revenue as an ability to look to the fall because as we go through this whole process remember that that visual of we start with stakeholder Redwood and design teams to develop this plan that's what's been going on forever like it feels like forever it's been going there for several months then there's decision making time where we do have to make some decisions and again we yield that authority to the board then there's implementation and refinement when we go through and do the work so if the board takes action on March 27th regardless of the outcomes we have to start doing the work and we have to monitor the potential impacts and unintended consequences when we get into the fall if we have that additional compensatory Revenue we still also have that room to address needs or unintended consequences if it starts to impact our system in a way that we did anticipate if we we have a need for an additional section of a primary grade which will also notice was prioritized through this process as there are no idea of recommended reductions to K one or two even on the list because of that desire to prioritize we can continue to do that with some of that women utilize that particularly in the fall in a different way that's our recommendation certainly you may have other ideas on how you might want us to do that but I wanted to note that that is our priority is to see if we can remove items 12 and 13 from this particular list so um jumping to the secondary budget are the secondary adjustments uh the first two line items come back to again feed Services chargebacks fund to the cost of providing food services and the cost of supervising for those item three uh would we reduce the pre-act uh so that it's basically just one window 10 grade 10 instead of both nine and ten and also asking students you know there are a number of districts that do this or principal sparby could speak to this because you did some of the research of students who are taking it having them pay for the ACT it's no longer something that is required for graduation as it was some time ago so it is and it is an option that students could do that item four this was actually a fairly popular item when it came down to feedback what the internal we had from our survey was reinstituting parking fees uh for the high school parking lot and again we're probably one of few in the area uh princess party could talk through some of the comparables and the costs that that still is I believe uh from from his estimate a low number imperatively to similar neighbors you know how much they charge students for the the right uh or I should say the privilege to park on our on our property uh reducing instructional budgets again it's a 10 to 10 allocation of all structural budgets you'll see that also coming through the capital budgets reduction again those are kind of themes coming through finding ways to be more efficient for the coming year uh also item seven now the media centered books and postponing purchase of new books uh number eight reducing summer allocation for the high school counselors so again that means some of the you know prioritization of tasks and potentially reallocating some of the responsibilities of steps into the administration uh eliminating Media Center ESP position and oh what did I say oh thank you so item 9 does not say that it is the high school media center ESP position at the high school and reallocating those responsibilities to learning lab ESP middle school and high school security positions right now the Middle School position is vacant the high school position uh is not so that would be again a reduction of that particular individuals right side Staffing for the Learning Center there have been some things and I appreciate Dr schollwise for working with Tim and the team at the wlc we did have uh fewer students than was originally programmed for so they try to do some creative things to move staff to support in-house subs or transfer things over to the high school so again this is a matter of you know now in the future planning for that reduced uh that reduced enrollment uh Middle School ESP Media Center is a reduction of 0.5 uh eliminate work experience overloads and again that comes from our special education department that believes we can just fit that within existing staff and as opposed to some of the overloads that have been used as a part of that uh eliminating a part-time math support dsv at the middle school again another Middle School production as well as reduce the Technology support ESP uh at the middle school and again empowering through these but certainly Shane is going to join us here in just a minute actually right now let's talk about the Middle School restructure this is one of the more complicated items to try to describe and I think he is probably the best person to do that but certainly if he wants to offer any uh feedback of those other positions to show but not required all right I'll uh try to simplify a very complicated change here um when I get in this District 13 years ago there was a schedule that inherited as a leader that uh embraced the Middle School philosophy of teaming and collaborative planning time to build within a day and um that model provides core teachers with an additional time to work together during the day to team and collaborate on curriculum working with parents getting to know students working counselors It's All a relationship based directive kind of like a middle school model director um that was adopted by a lot of schools when I eventually came up um as I look at research right now and we've looked at 14 different schools and their schedules in the Australian area were the last along with lubric as far as that's offering that paid time during the day for additional collaborative planning um for the most part we set a daily practice and so some of the reason that I just it hasn't been able to continue is because it's not financially funded the cost to run that as you can see is uh four to five hundred thousand dollars additional in Staffing per year and so there's a really big investment in teachers having that opportunity to collaborate together and work together to provide the best program for kids but again it's hard to maintain that um when it's underfunded or not funded at the MD level to run that type of model and so moving away from them if you think about it all our core teachers which includes math language arts science and social studies they all have an additional 45 minutes in their day for collaborative planning and where we would be eliminating that in this new structure and so you would take those 45 minutes districts are in pain and you would start to then assign that instructional time series is the biggest change and so with that comes a whole restructuring of what the day looks like and you can see that the restructure right here results in a reduction of seven teaching positions um which is reallocation of some of those poor teachers into instructional periods and it's also reducing the number of exploratory offerings we have in our day our current model has full year math and full year language arts and it has a happier of Science and a happy research studies but we run extended periods which when I got here was like 75 minutes with the addition we have an advisory period has been whittled down to about 64s but longer than your standard 50s or 52s or 45s that most schools are running right now so that's how we were able to still be able to run happier science at your social but still there was a definite deficiency in the amount of science and social studies students were receiving throughout all three years the new model runs four cores it runs actually a sixth degree a day which is currently what we run right now with advisory um in our old model our current model right now the periods of a variable of like so core classes were roughly 64s and the exploratory Encore classes were 45s and so a core teacher would teach three course they would teach one on card and have a collaborative prep time individual prep time that advisory in the new model which more still working on exactly what I mean the schedule will be at six plus one which is a six periods plus advisory but where everything fits were still kind of working at um but in that a court teacher would teach five periods of the day out of six um and the class likes would be equal throughout they'd be all 52s and so there also be a common amount of instructional time between the Encore teachers and the car teachers where before there was a discrepancy between the two that they would be teaching the same amount of minutes um with the reduction in one exploratory class was going to fool your science full your social and then pull your math all your lifeguards you only have two periods left or before we had three and so with that there had to be some reduction of programming and um as you can see uh there was a the proposal to reduce World Language offerings in sixth and seventh grade reduce French overall throughout 678 but maintain a Spanish operating at Beef rate that still accomplishes a similar amount of time than our current Spanish offerings but it wouldn't discontinue that as an option and it does change some of our fiad offerings and it'll adjust some of our health operates as well some of this move this football schedule change that is impactful is returning to trimesters instead of most moving on quarters and so that we look more closely mimic the rest of the schools but especially the high school so that we can better and more efficiently potentially share teachers so having similar class periods similar length and then being on trimesters all those things more closely aligned with the ability to share teachers as needed because we know that often when we staff you have less than full-time ftes we don't keep them they turn over each year and the more you can share staff and have full-time positions the greater you can continue to invest in them when they say you know so this gives us greater opportunity to partner with high school and sharing staff um but I listed here kind of what the restructuring you know kind of a general overview of what would continue what would say um and then there's below that there's also the class size reduction um and so the restructure is one separate uh is you know listed as seven ftes and then a class size probably the class sizes is an additional five fdas for a total of 12. class size adjustments say increase it's okay so I know one of the questions is it's difficult to compare what it looks like for class size synapsees between elementary and middle school and high school elementary a lot of times it takes the number of first graders in divided by the number of teachers why and there's your class size whereas when there's registration elective offerings or other kinds of choice it's not quite as simple and so what you'll see here is a different way of presenting that which talks about a licensed teacher to student ratios and increases but I'm going to ask just again I know people are going to be asking so what does that practically mean as best we can knowing that there is some variance and what that looks like in the secondary how does that practically imply class sizes so I'll ask maybe Shane to address that question when it comes down to middle school and I'll ask Mrs Fargo to join us to talk about what that looks like for the next item when it comes up in high school so we're used to this year the target to be in the classroom students in the Middle School is 28. looking into next year the target is to move up to 30 in our sections some of them I mean some of them will come in our core sections and so for example number of students in just great right now is 313. in the past experience I was sat down at 11's core sections this coming year because I'll move that up closer to 30. it'll be in 10 and that'll be how it works in both six seven to eight so in like the incoming six Traders if they were to come in right now without any additions of leaves your average class size and sixth grade would be at 31.3 um your average class in seventh grade would be at 70.9 and your average class is 13.5 now that is mainly for your core classes and science and social studies because there are students that are pulled out typically for language arts instruction professional education needs for math and language arts instruction that averages usually about 14 to 20 students per pla or math so those numbers when you pull out those 14 20 your numbers for Math and the LA are actually all below 30 um they're all 29 to 30. and so your higher class sizes would potentially be in your science social which all students do take um the model the change model also allows right now our Encore teachers say you have a seven day three teacher that teaches three sections of seventh grade three sessions of eight in a day and so they are hired right now in a 12 section we have 12 sections seven they have twelve and eight this model allows us to reduce the 12 sections and better utilize that so they currently do have some classes that are at saying but they also have some classes at 20. just how some needs and classes align s um and so what this does is it allows us to not run those like have those ftes in 12 sections we can more efficiently use those ftes with more flexibility in the scheduling to have a common schedule throughout the day and be able to schedule them at different locations of times throughout trimesters allows a lot more flexibility efficiency so um that's the numbers there are some other numbers I think that people would like to be aware of too is they promise you in contact and in our current schedule a core teacher will have three core classes and you take the advisory out which our advisor is running from 18 to 22 students currently um a court teacher on average would see 112 students mostly for the year and our non-core teachers which is the 168 students per quarter um so they would end up seeing the whole grade level in seventh and eighth but they were instructionally connected to students during that core of 168 students in the new model or in the new proposed schedule core teachers would have 150 students mostly for a year which is an increase from 112 to 150 of student connections or student instructional points and the encourages would actually dropped to 1050. so got encrypted there would be a better balance between the number of instructional contact students but there would be an increase in record teachers as they'd be teaching five sections instead of currently four and those sections would be up to about 30 number so that's where you're getting that 150 contact points without the advisory and consideration any questions on that question um access on row 17 here um is this this group being is this a taken or leave it or is this configurable I'll just be very candid like a CD development of reducing instructional minutes and math that cringes um is it a case where you can somebody and say I don't like any of the others um right now the current schedule made a greater investments in bath and language arts at the expense of social studies and Science and so I would say you're eliminating you're eliminating direct math instruction but you're also potentially gaining some of that in in science classes you know so I wouldn't say it's fully there is a reduction there is a reduction in what is currently offered in language arts and social or language arts and math but that's at the expense of science and social studies so this is saying we're going to run a four core period a day with equal amounts and statistically across the 14 Schools we look at were unique in the fact that we offer the way that we offer it um with a half year offering of science and social so this I want to paraphrase what you said just because what she said this would bring it into balance between the different different ly yeah there have been equal amounts of math social math language arts social studies and science which right now it's very different I'm sorry just a quick follow-up after that 17 reduction that you're talking about is 64 minutes to 52 minutes so you're talking about you're taking about 12 minutes of not necessarily instruction time but 12 minutes in the classroom because this instruction time might not necessarily be an all right there would be 12 months reduction of seat time in a classroom it would not reduce the responsibility to reach the uh standards for each grade level explain the Practical implications class size impact that you would see for producing sure um so at the high school level this is kind of the process we go through every year um last year for some of you that were on the board last year recall I asked for some overloads to help offset some class sizes that we had and last year we were with our core courses we were in that 28 to 30. the request for the overloads was to keep it at 20 to 30 and under that 30 number um this right now is going to put us more in a 32 number um what's what's a little bit confusing or difficult is at the high school level um registration isn't an exact science so I can look at the course I can see how many students have registered for it I can tell you what the average is but my average is 32. I'm going to get some of those classes that just do a scheduling are going to be 27 and 28 and some are going to be 35. um and just the way the schedule works um so when we look at scheduling we really try to get a balance on what our core courses are going to be because being there at the core every student needs to take them so they're going to be built into their schedule somewhere also with that you can factor in what the course is that you're offering obviously during a ninth grade algebra course you would not want to run that number as high as you would if you were doing a date in calculus for obvious reasons we are dealing with Juniors and seniors in a advanced placement course versus uh ninth graders um so well there are cores we try to run those they're going to be right around that 32 number this year's what I'm looking at for all of our sectioning our elective offerings we can run those at higher sections and the reason being as a student registers like I said the cores are going to be in their schedule built in their electives they pick their electives but they also pick their alternates so as the schedule gets built out they might not get the elected that they signed up for just because of a conflict with a with a core course that they have to be in so I can typically run those a little bit higher numbers knowing that once we run the schedule and conflicts those numbers are going to come down and again you have to look at what the elect of course you're offering us uh that you're you're offering because if you're doing the foods course or a Ceramics course you're kind of limited on your numbers they're just base to speed based on space and abilities for for labs um I know some concerns have come up that we're going to run in classes over 40. we're not going to be running any classes over 40 that don't already run over 40 such as a bad player some of our bed classes get over 40. I don't see any of our core courses hitting that number um we're going to have some in that mid to 35 to 37 number um but I for a lot of our core courses you physically can't get 40 kids in the classroom so if that came to fruition we would have to make some adjustments um the other thing that we try to factor in that there's a variable that's not an exact science is um pseo students and you know we've looked at Trends over the years so um we know that you know this course the kids have to register for this course but then when they choose to go pseo what courses they typically come from so we can look at Trends and I can run those sections at higher numbers knowing that over the years that's typically where we've lost students about the tsco road and again back to it's not an exact sign so if those things don't come to fruition that's when we get into August we say we have to make some adjustments and how this works as we can you know I budgeted for this but it didn't turn out what I thought so now I set up 42 in section I can't do that so how do we make those adjustments thank you both um maybe I'll come back if there's additional questions that we kind of go through we have uh one more section to get through that as our Athletics and activities adjustments um the first couple are really more about the placement I think one of the things I would say is when you work with a team in these different uh groups different categoricals and you go through hundreds and hundreds of line items sometimes you just find things that just didn't really make sense for your place and that's part of the first couple edible classroom this budget clean up for you know some of the the yearbook and athletic Consulting fees budgets uh item three would be a shifting Middle School programming to Community Education uh that would be within uh Middle School track and field as well as the spring musical but you'll also notice a resulting reduction in the athletic I'm sorry activities and attendance Clerk and ESP at the middle school um there have been some past middle school programs that have been shifted and run and facilitated by Community Education and therefore to become self-sustaining underneath the community ed so again just a couple more programs that would be added to that portfolio as well if you will one of the popular things that came through again feedback from um the public was a matter of wanting to limit the number of Athletics and activities offerings for students but potentially increasing fees to participates help offset some of the costs within those so you're going to see a number of spaces here where we've gone through and done some things with recommending fee adjustments I would also say as you have questions or others I know that our activities director Joe Johnson has done a great job Gathering some data from comparable districts so you can see how some of these things do compare and still puts us very much in line with other districts and other schools I'm still seeing again established fees for uh Club participation in the Middle School uh fees for Middle School ensembles uh some Supply reduction the next couple of line items six and seven again that's part of that theme of trying to be more efficient with the utilization of some of our budgets uh again fee for participation across country uh fee for off-season strength and conditioning programs will be fifty dollars per off season as a part of that and again the team can talk a little bit about the math more questions no matter what does that mean for our student athletes a living state tournament housing and meals and trying to find other ways to offset that potentially the fundraising or boosters for those teams that make those and have those experiences eliminate science club and knowledgeable and point out you know that's a part of this list but part of this list because of lack of participation more so than budget and I do think there's certainly a willingness to look at some of these things that if we're suggesting participation isn't there and suddenly there's an increase in participation through paying fees for activities at offset that you know certainly this is more here we participation than it is about St Louis in a program the team worked really hard within this to not eliminate programs and opportunities for kids I'm not saying throughout the totality of this plan and there aren't some things uh that didn't come down but they're hopefully throughout this you see those opportunities in this section for our students to engage in areas of their you know passion and things that they really get excited about continue forward albeit sometimes in a more efficient model or with some additional fees to help set the cost of front of those programs um that's when there's a whole High School increase of participation for used to get that was a big theme and again I won't go through all of those but you'll notice what those shifts are and certainly Jill Jones is going to talk about some of the comparables with those as well uh item 13 increased price of the yearbook uh four dollars a book for middle school and 15 uh to help offset the cost of the advisor of those programs uh 14 would be delaying uniform purchases for a year so again utilizing what we have right now for the coming year and all of section 15 you'll notice a series of reduction of assistant coaching positions and you'll notice again some of that is based on uh the comparables and the fact that there are you know ratios comparatively to other districts as to how many coaches they have per participants or within programs and again the majority of these does keep us within line of some of those competitors and how many coaches they have for various programs [Music] um budget reduction and uh athletic team entry fees again those come down to find ways to be more efficient within those um the last page there does come up with the totals and again as I mentioned before you'll notice some areas come in uh above and below some of those stories you'll notice there was a real priority within some of our elementary programming those were a low Target by Design and continuing to say we would bring that um within the recommendation of the team even more so to be utilizing some of the competitive story money for those bottom lineups within the elementary if it kind of goes through that that path um you know I think before I turn it on the board just kind of some general closing comments here um I you know I I knew coming into the position that we had a process we need to do and we have that statutory debt since 2018 quite a while with when you look at it minimal progress comparatively to where we are right now and negative 5 million and where we believe we're on track to minus 6.2 puts us within about 200 000 of kind of a low budget that we've had and I you know I appreciate my conversations within the community within our staff have said people acknowledge we need to do something we need to interrupt this pattern and you know I I would say obviously this is not a real exciting plan to be a part of yes I knew there was going to be some do some budget things but certainly the gravity and the magnitude of this was was Far surpassed than what I expected probably what you expected and what the community expected but again we've put together a plan that while this is difficult and makes for a difficult spring it makes for a difficult process that we're going through right now I do believe our team sees this as manageable or we wouldn't be recommending this and again I think there's an understanding that we need to interrupt the path that we've been on and make some significant progress while tonight is difficult the future of our district is extremely run we have amazing families we have an amazing staff and team that will help us make sure that we continue to provide high quality educational experiences and on the other side of correctiveness is an incredible opportunity to make sure that we're investing in our highest priorities based on what we realize we need as a community an educational system versus necessarily what we have right now and I want to make sure we focus on that opportunity that comes with the difficult decisions that we have to make and I'm hoping that we can come together as a community to make it is an opportunity that we're going to have to have some discussions some debate and to talk about the merits of some of these ideas and I think that tells it but I also think there are things that we need to do system to make sure that we are responsible for the long term by doing some of these things that hopefully would be short-term that allow us to revisit priorities in the years to come I do um against it I'm not excited about this but I do want to thank our administrative team both who's here tonight uh as well as the people who've been a part of this process throughout uh it has been challenging we've had challenging conversations and I have pushed people sometimes directly to say we need to continue to do this work and to make some difficult decisions and they've they've stuck through it and I appreciate that commitment I appreciate the people who wait in and give us ideas and uh again I'm I'm really proud of our school district and I know that that we can weather through this together and make sure that we have a quality educational system for many years to come and I still hold firm we are going to be one of the best districts in the state of Minnesota for many years to come and I do believe this is something that long-term can't be beneficial knowing that this is not exciting and this is very meaningful to do right now um I will at this point turn it over to you chair Geller to determine kind of next steps and know what we really would like to front load is an opportunity to ask questions to make sure we front load our process with making sure we really understand uh ask questions about the different items and then I'll defer to you typical next steps of you know feedback or otherwise or what that kind of looks like thank you very much um I I also just want to reiterate on you know probably on behalf of the entire board um the amount of work that went into this plan that you know the superintendent and the finance director and the whole entire administrative team um put into bringing this tonight and again reiterate that we know that this is very difficult work and we know that it's not somewhere we really want to be what we also know necessity of the work the necessary situation that we're in in order to move forward in a really positive way so um I think for tonight for the board members what we really want to do is just get any questions out that would need further explanation as to what some of the line items are so if anything when we were going through um all of these adjustments is there anything in any of them that we would like more information on as far as what it impacts or any of those things so maybe we should start off with that first section the administrative the administration budget adjustments for 23-24 are there any questions that board members would like to ask at this point just points of clarification or points of anything um I guess maybe I'll ask one then we'll see right now um the number two there I know that that has to do with reducing the school board travel public relations postage can you maybe just go over what um what drove costs in that category like what what in the past year or two years or whatever um led to that amount to so when we went through this process you started analyzing your announcements we noticed there was some conferences that was attended we also noticed um items that was charged back to the actual program which is the school board so it was Islands such as what it is now to travel there were some gifts as well that was to charge there um if you want more detail I can actually get that for you but from a high level that's what got into that program that I haven't been reduced to zero or Yeah well yeah like I mean where was that an actual I guess was that a yes but it's there to that question this isn't when we go through the plan we try to really deliberate with these language so reduce would imply something's left over whether it's a position an FTE or a budget it means there is something there still to to do some of those things so it's not suggesting there would be no travel or professional developments versus the word eliminate would mean take it down to zero um so between them so yes there will be some reduction I think you could probably pull up with the total existing budgets are so all right um number 11 the I know the word um the recommendation there is to eliminate that 2.0 ft of the teaching and learning managers do you um have any knowledge of what kind of teacher support would be eliminated in that situation so teacher support as far as within those positions basically everything gets Consolidated into those other items I could certainly uh that's Dr Sean wise to explain a little bit about the peer evaluation model that needs to be a part of that because that's actually done quite a bit by our particular learning instructional coaches excuse me um within that basically everything does have to be Consolidated within the responsibilities of the director of Educational Services the toza position as well as the positions that are within the support of the Deans so it is about basically prioritizing what has to get done with the support look like so the current supports would be provided by the teaching and learning specialist for the elementary and then some of that within the role of the Deans that would continue for the next year so in effect it's a shift of you know the the actual support going to those programs just shifts the responsibility shifts to different positions um you know to their no assessors funds they're run out and 23 years before yes okay I also had a question on 11. um well I noticed that those were tier two items so just a little clarification on like why did we decide maybe those those weren't our tier ones like what what implications do you envision that happening according to this curious yeah I mean I mean the recommendation is going to be to do all three tiers comparatively to the others I think what you look at is the level of intrusion of those positions and the supports that they're currently offering kind of working backwards so because you know for example you're talking about a new peer evaluation model as part of that that is fairly intrusive and involved that is going to take some additional work so that I think differentiates that from some of the tier one items which don't quite have that same level of intrusion as well as just within the priorities of the system so I think that's where that is acknowledged as that's that's a high level change comparatively to some of the tier one which there's a sale that makes it sound like it's disrespectful that the item to tier one it isn't meant to be but that is a part of you know the process of trying to tear these things out to say if we were going to recommend to the board the things we would want to slow down and take a look at that would be a part of that is almost changing miles in all those pieces can I just have so we did get a question that kind of goes through a number of different questions and the first time it's kind of mentioned is on this one which is kind of the totality so I know that some people that noted that there's a lot of different miners that talk about shifting things to Community Education or shifting things to fund to Food Services and so Rod did kind of pull some data to answer I think that questionable the totality of the things that are coming into that umbrella and the ability to sustain that within it so maybe you have Ron if there's additional need for clarification I can ask Stephen Jensen who's our director for the education to join us as well so we took a robust look the last five years um when we first came on board we noticed there was underutilization for fun2 and fun for which is our community that had fun um for sending the physical year 2122 what we did is we fully utilized efficient chargebacks of around 200k to Food Service that helped alleviate the general fund this year during the budget process as we were viewing line items we noticed within our processes that we have not charged back services from fund one to fund four so in totality there's a hundred and eighteen thousand dollars that would be chargeback to fund for um in totality it's 15 20 of 761 000 fund balance can this be sustainable we strongly feel it will be sustainable given that from fiscal year 21-22 there was a pending fund balance and funds worth 395k it grew 355k to 751 000. um as far as fun too get extra home apprentices so it's um it's 237 thousand dollars for fun too um in totality frontoon Food Service fund has over three million dollars right now in fund balance so our chargeback targets are seven and a half percent in totality this will help alleviate in general fund as well for fun too can this be sustainable where we're also strategic and Forward Thinking knowing that if legislature has free meals for all it could be the next cross subsidy so we're well aware of that so we don't want to charge back too much so fun too and Stephen do you want to just talking some of the sustainability and the things that you're doing to come in and look for efficiency as well thank you um so when it comes to um you know I've been here five weeks and just started everything that's gone after but uh you know one thing I just did immediately was digging into the budget and knowing what's going on and also what were your what we're doing and how we're operating um there are some inefficiencies that are happening that we're going to be able to gain time back um and which we'll be able to implement some more things that are coming our way and like Ross said like you know my predecessor had did a great job with our budget and so sustainably I think that you know we can we can take on a couple more things here and there and also with the work of the team here um just making sure that we have teamwork going on and um still utilizing the same staff expect any other questions [Music] the that moratorium is that something that the board made for we need to be taking into consideration during contract negotiations I mean you certainly could if you wanted to look at that and say that that's something you'd want to negotiate or otherwise take away otherwise right now again that is just the discretion of superintendent as to it doesn't have to stop binary it's not three or zero it could be anything about two three percent so you could if you wanted to investing this is really that you're sure you're advocating one or the other just that thank you any other questions on the administration budget adjustments recommendations all right then let's look at the second category which was the instructional instructional people support budget adjustments um questions about clarification or impacts on adjustments from budget to actual costs support it's the infrastructure software uh we have a number yeah sure there's a number of infrastructure pieces that the number of infrastructure pieces that we're trying to reduce costs um and looking at different ways to do that and one makes the first example here is what we use to manage and So currently we use a software that is that we can reduce the difference maybe and try to be more efficient in fact and be able to still do the same things that we are currently doing with those devices um we're also required to have a web filter to filter all the internet traffic and we're looking to produce the cost of the current filter that we're using and also um replacing or getting rid of a particular resource that we have used which is called build learning when it's a classroom management tool that teachers have had available to them help manage devices when kids are in the classrooms and devices it also has a portion of that software gives parents an opportunity to monitor student traffic and things like that from their own mobile device um so we are we are looking to eliminate that but look at it and we will have those tools in different ways and sort of reducing the cost and for a web filter there's some opportunity a new web filter there are opportunities through some of those same effects and so trying to find ways to be able to become more efficient and try to utilize the same tools that we've had in the past but just that are too great and they're efficient so those are those are mainly what those infrastructure Things Are just a question about what that means so there was one of the items um and uh that when Rob mentioned that we were going through line item by line item there was a line item that was listed um it was for Internet service provider and it was on a month that um it's never been used here alignment and so we really removed that um 16500 this episode and so we removed that part actually any other questions um on number three it talks about a delay of the replacement of the wh as business education computer lab um but I noticed a pattern as we went through that there's a few different places where we have oh we're into a one-year delay or we're going to do a one-year deferment or like this one I was wondering if um first you can do it right now um if you could give us the number of how much is going to come back online next year because obviously most of these most of our Cuts here are going to happen again in the next cycle but the stuff that has to come back online you need to know that because we still have not paid off all the debt in the year so thank you Jesse um part of our strategy is reviewing our actual deferred maintenance long-term planning and also a construction costs in capital part of the reason why we're in the situation is because of what we're spent in capital so what we want to do is hold the line for one year with our deferred construction costs Capital cost I mean just deferred maintenance and then have a 10-year plan working with site logic a vendor that we or potentially going to bring in to develop that and look at the data within their system because psychology has a robust urp that I can go into to move into grinding go into and look at what is priority what it needs to be and then plan that out instead of being reactive you're going to be proactive and making sure that we're spending the dollars on the general fund for necessary projects that are going to be encompassing in the next few years so when it comes to technology facilities maintenance or anything we would certainly hold a year from now we have a lot of data that would help support building out that plan over the course of what are our priorities in those 10 years realizing you build into those plans enough flexibility so that life happens moments and something didn't get to its life expectancy but beforehand we start to adjust those projects simply by looking at the totality of them the way things knowledge is now it isn't really a threat though I don't know most data Works applications [Music] foreign [Music] Capital expenses and so on and so forth that we've we've pushed things off and we know that we're gonna have to catch up in the future and we've done that at a somewhat regular basis and so that from for that particular item not a big deal what Ron's talking about as far as going through and creating that uh it has to be done there are some really large ticket items that have to be taken care of in the infrastructure in the next few years and so without question that is um really really important all right other questions so I was wondering uh line to five where it talks about the ESP um district-wide unfilled positions I know that's noted like within the other sections as well can you talk a little bit about that if it's totally separate and then how many were left unfilled and then how does that relate to each of the buildings oh that's our director of uh special education company kind of address that for this one the one thing I would say I want to point out is uh these are sped in some of the other gay positions or ESP positions the one that Dr Devon talked about that are non-step but if you can talk specifically because this is where that comes up as I think a part of your question yeah so I think yeah those are two different groups we're talking about there with Dr Devon um the four positions that we had budgeted for we could have floated between three and four unfilled all year across the district um generally the last handful of esps and special ed um this is a little bit of Vacaville with this student is here and then the student loans and now we need one here so it is a little bit hard to say um this is the building impact and that's the reason it is in the district-wide instructional and you won't see these specialized paraprofessionals you know put in late Talent or South you for example because you may have an opening over here you know we might move somebody because of circumstances so it felt like it belonged in this category but that makes sense yes yes absolutely you know confident that um going through this year and then going forward knowing students who are with us now we're leaving the system switching buildings yes and we can meet the needs with our current model which which does not mean that if a new family or student moves in and they have an IEP that calls for they're a special support that we wouldn't have to you know we would put that back in place because we're going to need to meet at the IEP so in other words circumstances would certainly change if there's another but this is based on who we know we have right now and what we can plan for our best ability to say yes we can not hire those positions and meet the needs of all of our existing students okay thank you other questions in this category um wait uh let's move on to that third one in the operations and maintenance budget adjustments questions it seems like a lot of custodial attacks do they do they feel it's manageable so to music our director of buildings and grounds that they discuss to field that question yes we do two the two full-time positions right now have been open for quite some time for the whole school year and then the half reductions at the elementary schools we actually use we actually partnered with a company that they call it CPAP where they look at square footage and workloads to balance that and we will be running in the middle of what they recommend is also again with items like this I hear confidence that we can do this but we talk about implementation and refinement we need to take care of our buildings we need to make sure that they look at the way that we're all continue to be proud of if something haven't been that then you'd expect that we would be coming forward and saying we have some unintended consequences we need to look at this but again I hear confidence but I just use that as an opportunity to say a lot of things that we decide are things that we can certainly adjust as information comes forward that suggests there's only a consequences so the decisions other questions the operations and maintenance budget um mine item nine that's a pretty substantial number um does this say get down to where it always we want you to um analysis and look with behind you actually drill down to that Supply levels and actual contract pricing level as well um it's hard to say but we're pretty pretty confident that we can sustain this given that we have been underutilizing contract pricing with the actual columns uh the roofing projects for example could be deferred again we can have a major storm that can happen right if anything can happen but from the looks of it right now working with site logic and Tim for a pretty confident I think that's I think we will believe from this especially once we did the 10-year plan put in place and we start prioritizing that moving forward a similar line of thinking what Jesse was mentioning earlier it's getting that plan es other questions and meet and we'll come on to the elementary budget adjustments questions um my my question is related to um nine and ten uh increase class sizes grade five and four I was just curious as to um just it's not interior two or tier three um so I'm just I'm just wondering where as a some I think secondary Middle School we did put it in the higher tier um as far as something that should be really considered um what was the thought process behind there you know ratio account so part of it when I was talking about tearing those things out as you mentioned before there were um Elementary was underneath the original Target so there are more things that ended up in tier one the other thing I mentioned is when you look at the interior note of the middle school and the high school that was basically just gradually you know increasing the number of reductions if you even notice the majority of our tier three and even a lot of tier two those are positions so a lot of this is also trying to prioritize jobs that people have in positions are amongst our highest priorities so when you go backwards and look at one of those things at the bottom of most of those lists whether custodial maintenance or any of them it is positions and so I think part of this is just a matter of the resulting class sizes for those weren't more palatable than the resulting class sizes and some of the impact of the other items that were higher for this and then certainly the restructure of item 11 for the fifth grade Band came as a result of some of that discussion and meeting that actually split things out between two years one and three based on the image towards the secondary when you're looking at the elementary level you're talking about a four section or three section school so if you reduce a section without displacing numerous numbers of kids take a number and divide by four or divide by 3 and it changes a lot whereas when you're looking at the middle school high school 11 or 10 you're dividing by 11 or 12. you could reduce the section and it changes by two you know I think that's where you see 24 into 31.6 and 27 into 30.8 why they are higher it may result in some students needing to be adjusted so that the number of 31.6 is an average you know it might be 33 at one school where a few students are needing to be adjusted to be able to balance out and be closer other questions it's a similar question for both the elementary and the secondary budgets um in this case this line items two and three where we are already asking teachers to Delight the out-of-pocket expenses for their classrooms is this something that's going to increase that burden on them foreign I do know we have a variety of avenues but well there's lots of needs for a classroom uh Beyond instructional Chapel we also have uto grants and it's a variety of other methods um but if there are if there are situations where teachers are feeling they need to purchase out of pockets that would help their National Administration first of our budgets could take place because I haven't directed a teacher to take it out of the pocket um but I may be unaware if they're doing that I mean I think there's definitely things that are purchased um and I think it kind of comes down to talking about the needs versus wants right like what is an absolute need and what is something that we really nice for my classroom but I think I don't have a budget for that but I would Echo asking um there hasn't been a lot of things in my three years at Lake town that I meant to say no to um between our instructional budgets as well as the generous support of our PTL in ways that they can help out foreign [Music] is that might be a bunch of jobs out in about the numbers so that we're not missing because even in our source that one was already clustered I got it how do you do uh yeah so from a standpoint of like each Elementary School would be around 15 000 instructional would be the percentage or the total dollar amount and then it'd be between nine and ten thousand in capital those are done by student populations there's a little variation so just people understand like as I mentioned before we mentioned hundreds and hundreds and hundreds of lines of things so there is some clustering that does sometimes need to be dissected depending on which part of the process those have been close to workplace so if there are some things we just don't can't pull apart right now this evening we can certainly grab those initials future discussion or otherwise we could presumably but we could presumably come to you and say you know if we're fine with the capital budgets being reduced by myself so again as we go through this and present this to the board you can accept it in its totality you can reject it and say we have to completely come up with a new one or you can modify it which includes within lineups that is your authority of decision making to have us do that to Folsom disease so absolutely I want to make sure that it's clear while we've teared things out when we're presenting new things that are cluster together you have the ultimate ability to give us some direction as to which items uh light energy you want off the list where you want us to do additional things or to your point can you specifically get into the details of their diseases episode other questions I have a quick one and maybe it's just for the elementary principles I know um that uh when talking about the change the software about number five the three-day rotation versus four day rotation um just doing some quick math on that does that mean that we actually gain time inside the music for students so what that means is um find a music delivery would be the same it'd be 20 120 days but because their savings it's really an equivalent to 61 days art would be the one that would take the larger hit from 42 days and proposes to 20 days and those are at 50 minutes and then media stemmed there to actually be a game so the current is 20 days and that was a 30 minute spot pulled out of the rotation now it would be 40 days with 50 minutes so that one would increase and we would gain the instructional time also because we're putting it into the rotation versus now in in the rotation all right we will move on to the secondary budget and just for the result questions um my my question is um on line 10 and 11 just talking about the security positions Middle School looks small but High School a little bit a little bit more but it wasn't for myself and I was just wondering um as far as at the building level the layers of security that that exist um as far as this reduction what what does that mean within the building and then what did this introduce what still will remain in regards to security safety well we would we've been saying as we've been able to build a position for two years so um and just haven't had any applicants actually until very recently but uh we're not going to be hire those positions so I think Safety and Security is always the number one concerning priority but we haven't realized um for us at the high school uh the person that has currently in that position um hope I'm not carrying too much here but he only plans on holding that position for a part-time to start the school year because I'm retirement um so at one time it's meant to be reallocating some duties whether it be to myself the AP team of students um it's it's going to be a position that's missed but because of the person that currently holds that position it's not like you can just hired anybody to step in and replace that so there's also been the conversation tonight I don't know there's been conversations with Barbara County that that on the road do we look at bringing back nsrl and having that so now that that'll be replaced probably leaving to start the fall but that would be something that looking long term um how do you feel that need hopefully that might be a Direction we've been we've been very fortunate with the person that we have as a security monitor for the skill set he brings like I said that's not just a position you can post and fill in bring somebody in with that type of skill set other questions do we have any precise data I'm looking at line item 17 about how many students will be displaced if they're relinquishing and eliminating the Spanish and French or grades six and seven and then eighth grade these specific numbers uh right now and typically well in sixth grade World Language is a required course at Satellite of course and so with the course option with a course elective options going from two to three that's part of that reduction it's a reduction in half the time Triad against reduction World Language required instruction and so it'll displace the the whole grain which was previously receiving in the French um and in seventh grade it becomes an elective option for students and currently between Spanish and French we roughly have about 80 selecting it and that is a choice between morphine and or World Language um the choices are going to be more limited moving forward um and again reducing from three efforts to two and also reducing from four offerings one per quarter to three and so there's things that have to move um move out and then eighth grade um with reduction in a project we typically have eighty percent of our world language teachers do a job of maintaining kids and engaging them in the program to continue the program um one the other option is via the world language we have 80 choosing uh World Language uh we'll be able to maintain a Spanish offering that will look at mirroring the current Spanish 213 of the high school with discussions of that potentially being a credit based course as long as we're able to mimic the instruction that's at the high school level allowing those students that just started Smash 2 as they enter freshman year but it would be distancing our French Classes which usually is running in two to three sections per grade um so say two sections in eighth grade two or three sections and seven so it's a really big class right now but you're figuring 90 kids not made this twice going from seven to eight with no French um and then it's not similar percentage of what four sections and six but as you move from a required more kids as they did a whole bunch of things so does that give you some numbers okay the discussion tonight is based around data part numbers but I'm just curious with the reduction in support of staff and the restructuring schedules and how does that impact a teacher's average day I mean for personal time for prep time bio breaks with what's going to be the follow-up from that currently at the middle school individual Preparatory time is 45 minutes in the most model would actually be 52-55 so it'll be a seven to ten minute daily increase if you want to eliminate that collaborative plan in time which I know our core teachers have utilized you know really effectively uh to work together to work on common planning to work on and supporting millions of kids determining interventions so those types of conversations will have to be potentially relocated and definitely reconfigured for efficiency that'd be some things that just can't be done without that plan period um as far as like passing times those don't change as far as breaks during the day um the the biggest thing one takes to mention two is like our current mind of our teachers um are teaching 295 instructional minutes they'll be moving to 285. and so there's a little different of a shift in the amount of instruction whether it's to make it equally balanced across all the teachers in the middle schoolers currently there's an unequal amount of instructional time but uh it will change for them when they teach six classes right now or 45s we're going to teach you the five process of 52s and 55s and so their load changes a little bit and also going from four quarters to three trimesters will eliminate a grade period And I know there's also been some requests from our instructional staff to look at our creative practices right now and try and help reduce some of the burden of the amount of evaluation that we do with the amount of categories that will be continued discussion about ways to support the change because it's going to be taking on more instructional the core teachers uh and it's anything more than that probably everything you want to add it doesn't change what we're currently doing because we're not going through the whole model so the prep time and schedules that we have a nice board be the same as what they were this year things other questions on secondary yeah any other questions all right let's move on to questions I want to volunteer this information because I'm guessing this might be the one that you might get a phone call on and that's our parking passes um just so you know in comparison we're looking at 150 a year or we prorate it by the trimesters for that being the psuo student that schedule may change or the sophomore moved over 16 the third try the school year could buy just a tripaster pass you compare that the next closest um is New Prague it's 180 a year and there's they're they're going up that there's Jessica Chan or 240 a year you go to Orono it's 270 a year 275 it's Wilmington schools so in comparison um I just want you to have that those numbers in comparison statement any other questions all right let's move on to the final category sheet that we have which is in athletics and activities questions and those purpose um sorry my girls aren't in sports I don't know some of this is their art um so I'm just wondering um especially with 12 which is a big one do we have um current programs where kids who may not or they're like scholarships and things like that for for you know families that may not be able to afford business I'm sure some families are more than happy to do this but I'm just curious about about that thank you great question um currently yes we have a couple different options each year we apply to the State High School league foundation for bring to the application for those scholarships that we might be able to provide our student participants as well as the backyard wishes obviously has been a huge support in our community and then also discussions to indeed make sure that the soul comes forward to all activities um it was very good especially that we need to make sure that we're very deliberate about finding a very non-intrusive way for making sure that students who are participating in activities get to continue to do that independent of these fees that we are not pricing people out of it it is critical that kids participate in activities and they explore their passions outside of the classroom because we know kids are involved in athletics and activities are more successful in the classroom and so we have to make sure we build out that respectful communication process to ensure that people are not scared away by this if there's an inability or a need to be supported within that that the general population doesn't need to know about we just need to make sure that every kid wants to play basketball other questions let me open up for general questions um well I had two but let's just start with um what is with great so if we implement this whole thing through tier three what is our projected time to getting back to starting to add stuff back in like how many years are we out and then as a aside to that we Implement here too how many years our children operating that if we do tier one which I don't think it's an option but if we did tier one and how many years out are we or how close are we because like as we make decisions if we want to put things back in how many more years is that extending everything so thank you Jesse so throughout this process in our minds and in our hearts we want to get out of sod and we realize how painful it is to implement this process here you're not the only District that is undergoing context um Wayzata is going to be from this as well six million dollars population wise if it's 11 700 kids um my prior District Diner has also an improvement in this as well four million dollars there has been historically two percent increase is in state funding this year with all three layers of government being the same party and again but the chances are there for a foreign best situation if you ever get a four and two you can get out of this in year two that's good but keep in mind it's negotiation season and in our disappear all of the contracts are negotiated and settled [Music] depending on that is on interior three um the hybrid model to your one and two I have it here for us to get out and hear three but keep in mind we're gonna have to be not a large cut out of 4.75 million dollar but we're forecasting maybe a million dollars a million and a half to about because costs have been in business um and I'll also keep in mind that throughout the five years that we've been in that's what he just got compounding Factor as well throughout all of this so you want to get out as fast as possible it's here one we're not going to get out until the year four year five according to the other Model A long time ago um it's gonna be painful and it is hurting you know no doubt about that but throughout this teamwork process here we went line by line we teamed up and strategize I mean we were complimenting each other left and right we're meeting almost Around the Clock the email is phones in order to implement this process our hope is as fast as possible and our hope is to get period three so we get on this limitations for years so just one more add to that question there's obviously a whole lot of Depends and when we're here a year from now we may have to like you said about a process that hopefully isn't 4.75 but the more we're able to write things now the more we're going to be able to level off the plane and act a lot faster than we are at the present time and as he said we don't know necessarily what we're going to get from the state four and two is a projection that's out there where's some reduction across subsidies there's also potential additional mandates that are coming in that we may have to cover that would impact our budget in that the additional resources or to spend on additional things for things like uh unemployment benefits that have been talked about for summer for our uh you know non-year-round workers or you know and again like raw not talking about the political merits of it it's a reality that would be potentially something we have to pay for as a result of some additional money so I would say every year we can come back to the table and say was there unintended and unintended consequence and we want to put something back in it and absolutely but our financial situation and projections at that moment in time will determine if adding that item means we need to remove another item from our system in order to pay for that so that we continue to make cross progress towards Financial um you know appropriateness as Ross said we want to do this as fast as possible we certainly want to make sure that we're making good decisions that are not going to have long-term negative consequences and that's where again I think when we look at this plan farther which is absolute again I'm not getting myself so bad this is this is difficult but I do think it's manageable and that like I said it was you wouldn't be presenting that tonight so again that's why I just say if we say we do it all the way to 4.75 that's 2 million dollars revenues over expenditures as we're projecting this coming year without knowing what the state's going to come up with and again what that's going to look like necessarily a year from now because as you said we're going to wish you all of our conferences here that obviously has an impact on the bottom line now I'm suggesting what that should mean instead of saying that's around that's 80 of the cost is Sellers and benefits that is okay other general questions foreign I know that it's a lot to digest for all the board members here so we do have some time built into our calendar over the next two weeks in order to go through this ask other questions get your questions to the administration if you have other questions that come up and we are looking at holding a couple of additional meetings sorry second agenda item here is to finalize the agenda for our March 20th public comments section so um concluding the work session tonight my understanding is that all of this information that we are receiving as a board this evening will be put on the district websites correct and it's live right now so anybody could go right now and see the total list of um proposed budget adjustments and the budget adjustment fact sheet which is up there as well also my understanding is that this session is being recorded and will be um afterwards yes okay so um this session will also be out there so if anyone before the program would like to watch it afterwards that would be uh now uh moving on to that finalizing the agenda we have added a March 20th public comments session which will be next Monday evening um I believe it's at 6 PM the location with the uh Laconia Middle School and I'm going to turn it over to superintendent versus just kind of go over what that session will look like thank you so correct that you know what we're looking for is an opportunity for the public to land and share feedback on this planet like any other public it would really parallel like public comments that you would have at the beginning of business meeting but that would just be the entire agenda it would be for public comments so again the rules of public comment would be similar that people have an opportunity up to three minutes to speak and share their thoughts with the board that is a time for again the board to listen as opposed to engaging dialogue or others again following the typical rules of what you would look at for uh public public comments or the board meetings what we'll be looking to do is it would start at six o'clock we'd be asking for our board members and some other administrative teams trying to start showing up around 5 30 to greet people as they come in um we would have people available able to sign up in advance uh using a link on our website I believe again it's live right now to sign up to speak at that we would probably start with those when it comes down to calling people forward for public comments but people would also be able to have the ability that evening prior to the start to sign up to speak as well that there were once you will have cards uh that will have disbursed throughout you collect those people that opportunity to sign up that way to speak as well we would generally from an agenda perspective have a call to order Pledge of Allegiance uh some general introduction comments I think I talked with the award at a previous meeting about kind of some of the slides that we're trying to help groundness and again briefly talking about the history and how did we get to this point in this position what went into this process and a little bit about you know the the 101 of our budget School budgeting in general and then at that point is where um chair Galler would basically you know we'd have a couple of microphones to invite people to the microphone to share their thoughts they would have their three minutes of speech or if people brought forward written comments and either ran out of time or wanted to submit that you can certainly accept those things and we can make sure the board members they have copies of the totality of what people might have to share uh adjustments for us and helping us time things out so that Dana would be able to listen and then know based on her timing when someone's time has expired to try to be as you know as as orderly as we can in that regard and that's I think just the general you know Vibe of it again for anybody who comes that even just sign up or signs up in advance we'll be given an opportunity to speak there will be a kind of a cut off of that sign up period but after that you know the expectation would be would continue until the last few years have their opportunity to speak and then I would certainly expect some closing of ours from Dana and then we would conclude the evening so that's kind of the general plan for that uh public comment and certainly open if there are pieces people believe that we are missing you I didn't necessarily get into the whole setup of everything but um people watching as well just as an aside you know our principles uh our site leadership is also going to be prepared to have opportunities internally for people to come forward ask questions offer feedback in advance of that so that we're doing some of that within our own team we capitalize that people but I think have been very engaged in this process I've attended a number of these meetings and I appreciate that engagement we'll certainly continue to have those opportunities internally as well and you know as needed to share some of that feedback with the work yeah it's from a timing perspective that's going to be complicated but I'm what I am going to try to do is really purposely get into buildings and just do site visits more informally during the day and be around and I would encourage people if you've got feedback questions comments to approach me I just realized sometimes the timing if I go into a classroom and somebody has students in front of them they're not going to really have that ability but from a timing perspective you know this is something where we're gonna you know depend on some of our administrative team in our district leaders to be able to facilitate those simply because of the ability to get someone it is it's been a great experience and for appreciated being out there we appreciate all engaged people over the attend those meetings it's just very difficult you know to skip special those six meetings over the course of the period with all of the other pieces to this that are kind of coming into together over these next two weeks thank you all right any any additional comments anything all right all right well we um the board greatly appreciates all overtime efforts the Administration has put into this plan and um again reiterating to know that this is not an easy ask of the administration to do this so we really just appreciate all of that and we look forward to the um March 20th the public comment session to get feedback from the community on this and um following that we would have [Music] so and now I'm meeting for the school board members then to kind of come together and discuss any additional thoughts concerns issues that have arisen of the course of that we can have right just in that regard from the team's perspective it would be a matter of saying whatever feedback you end up with after this one has heard that would potentially that impacted our proposal that we would bring forward for final consideration on March 27th and then at that point we'll be looking for board action again except reject modify hopefully some form of moving us forward because on the 28th there are again a lot of those items where people have on answer questions what does it mean for the totality of 7.0 at the high school or the seven plus five of the middle school and who is that those can only start to be resolved when we really know where this lands and we start to do that Staffing process and so it is important for the system that we start moving forward with whatever the plan ends up being so we can start to answer some of those unanswered questions some of the things within the list are very clear we know what that is others are not because of the way seniority licensure developments thanks for thanks for the verification um [Music] right then we will adjourn for the evening thank you everyone for your time foreign