Good evening. I'd like to call this meeting of the policy review committee to order. The date is August 18th, the time is 5:00. Great to see the people in the audience and lots of black and black and gold and things. Good old blaze colors always great and a couple of our new directors that will be presenting policies this evening is terrific. Great to see you. So we'll dive right in with our policies with changes. And the first policy is number 402 disability non-discrimination policy and Stacy Sylvaine, executive director of admin services presenting. Hi Stacy. Thank you. >> Good morning, Chair Mickelson, members of the board committee. Uh first policy is 402. Uh MSBA is recommending uh changes that would include uh language to assure that we are entering into an interactive process when determining reasonable accommodations for ADA. And and we are making the change also to identify the person which to work with as Ariel Olson as the assistant director of human resources. It is my recommendation that the committee would approve this moving forward. >> Only thing I have is just something grammatical on here. Um is in uh letter D where there is the, you know, Ariel Olson of human resources assistant director. I'm just wondering if it, you know, maybe just cutting out the of, like human resources assistant director or the human resources assistant director or, you know. >> That would read much smoother. >> That's Yes, that's fine. >> Yeah, assistant director of human resources would actually be the better way of framing that. >> That I agree. Be it. Um >> Good catch. >> Yes, so um And I think overall we can do this on consent at the board meeting. There's not anything too substantive there. It's pretty straightforward. Thank you. And then uh next is our policy 423, employee-student relationships. Uh again, Stacy Sylvaine presenting. >> Yep. Uh again, uh MSBA is adding uh or making a recommendation that we would add uh, language around grooming, which was just recently passed in the last, uh, session from the state. Um, and then minor changes, wordsmithing around policy. Just to note that, uh, section, Minnesota statute section 609.352 has not been updated yet at the registrar, so I don't have a lot of the specific information to that. Uh, but that should be updated shortly, and the law conferences will be addressing that as well as to what that looks like. >> Sure. Yeah, um, kind of figured that there wasn't some detail about that section yet for a reason, but Yeah. >> So, it is my recommendation that we would adopt the changes recommended recommended by MSBA. >> Mhm. All right. I I was curious, I just found it interesting that we're removing the policy number. I was just, you know, in in the reporting and investigation, just that it's, uh, in accordance with the, uh, Burnsville Eagan Savage School District's complaint students such and such policy versus actually naming the policy number. If there was just any reason in particular behind it, or I just >> Again, a lot of this wordsmithing is coming from MSBA. They have a number of different districts. They're probably just saying, you know what, instead of this district has 103, but this district has >> Yeah. >> They're probably just saying district policy. >> Yeah. >> Makes it easier for them. >> Yeah. Sure thing. Yeah. I was just wondering if we had any particular reason behind it. Uh, yeah. That sounds good. And, um, I think that one, uh, can also go on consent. Um, you know, and then once we get more substantial language around the, uh, grooming section. >> I don't think MSBA is going to, uh, add language to it because it'll be identified in statute. >> Okay. >> But if you had follow-up questions on what that looks like, that's where I start bogging down cuz I don't have the specific language of statute yet in front of us. >> Do we know when that language might be >> right. >> available? >> November, I would guess. >> Okay. >> But again, we have a a number of major law firms that will be doing conferences here shortly and they will get into the meat and potatoes of that. But the statute isn't available yet. Hasn't been updated yet. >> No, got you. What do you guys think as far as if school board might want to ask that question? >> Yeah, I think it's probably good, yeah. >> Yeah, it's okay. Sorry, Stacy, we're going to have that on first read then at the school board. >> At the next meeting? >> Well, not necessarily at the next meeting, but just, yes, that we'll have it on on first read. >> Sounds like a plan. >> No, no problem. Thank you. And then our next policy um, up for review is number 521, student disability non-discrimination and is Isis Buchanan, executive director of admin services, as well. And great to see you, Isis. >> Hello. Hello, Chair Milkelson, Dr. Daniels, and members of the board. Um, so for this policy, um, it includes recommendations based on MSBA's recommendations. And so if you turn to item E, there's additional language, failure to engage in process to determine if a reasonable accommodation exists that would allow people with disabilities, as defined in Minnesota statute section 363A.03, subdivision 12, to participate fully in education may be an unfair discriminatory practice under the Minnesota Human Rights Act. Um and then we made changes to our coordinator because the 504 coordinator um is Dr. Brandon Low. And then there's also a legal reference that they added that helps line up with that change. >> Any No questions or comments? >> Um Yeah, just a very minor question. So, I think this is two policies in a row where we've had to call out by name a particular staff member in the policy. Is that a requirement from MSBA? I just want to I'm just thinking about like future proofing. You know, we don't want any of these people to leave anytime soon, obviously, but if they do, we'd have to go back and revise the policy only to just to change a name. >> Mhm. >> Is that a requirement >> It is. >> from MSBA to have by name? >> Tell us exactly what we should have in there. >> That's why I was asking. >> one is titled the office employment. >> Good. We will just continue to update it anytime there's a change in staff. >> Yeah. >> Thanks. >> We hope to be here a while. >> Hopefully it will be a long time, exactly. >> Yes, exactly, that we won't have to uh worry about this for a long time. >> Yes, thank you. >> Okay. And I think we can uh do that one also on consent. Nothing substantive. All right. Uh and then next uh we have policy number 709, student transportation safety policy. Uh Sta- Stacy Sobania is back >> to present. Thank you. >> I never left the building. Um MSBA is making the recommendation to uh add clarification on the language defining a bus for the purpose of cell phone use. That's really what it kind of comes down to at the end of the day. Also, adding language around first aid kit and what vehicles are required to have it, what date and which they have to be implemented, and the type of kit that would need to be implemented. With those changes, I would recommend the change uh um recommend that we adopt the changes recommended by MSBA. >> Any questions? Comments? >> Um this is another I don't know if it's a silly question, but it's it occurred to me as I was reading it last night. Um on the first aid kits the new policy says blah blah blah. First aid kit must be provided in vehicles model year 2027 and newer, and then later on in the same paragraph it says after January 1st, 2030, all type three vehicles must be equipped with a first aid kit meeting the requirements. So, we'll be updating this policy again in a year or two for '28 and '29 model year cars? Or >> 2027 and newer. >> Hm? Oh, and newer. Oh. Thank you. Never mind. I withdraw my question. >> THANK YOU VERY MUCH. >> I'M here to answer that. >> I'm here to keep you on YOUR TOES, DAVE. OR as I always say, it's a team effort. >> She's here to keep me on my toes, yeah. >> Yeah, um the only thing I have is also a formatting kind of thing in addition to up What's got Director Hume was talking about page 12 uh where it says kit must be contained in a container. It currently says in a containers. Just we'd want to strike the S after the container. >> Containers? >> We'll make that change. Sarah? >> I got it. Thank you. >> Thank you. >> Mhm. >> All right. Um and that one will have on uh first read at um for our school board meeting with the uh additions and definitions of a school bus and things. So, we'll All right. And then our next policy is number 722. Uh it is public data requests. Again, with Stacy Sopp. >> Okay. And MSP is uh making a recommendation to add language around the safe at home participant participants in data privacy and what that entails or looks like. Um I'm not familiar with this program, but if we did it get a data request that were pertain to this, I would probably be seeking our legal counsel on what that means to go through because this is not a common request. >> No. >> Therefore, it is my recommendation that we would adopt MSP changes. >> I got nothing on this one. >> Yeah. um I don't have any comments or anything either. Um just because of the language, I think we'll do it uh first read. Um with this being data request, and it is something that our public does do on occasion, so it would be good to at least have it on on a read. Uh and then we also have policy 634, internet and technology acceptable use and policy, uh and it's Chris Belmont, assistant superintendent, presenting. >> Good evening, Dr. Buck. >> Thank you, Committee Chair Mickelson, directors, Superintendent Daniels. Um policy 634 uh MSBA pushed out some suggested revisions. So, this policy does come up to the committee frequently um for how often the world of internet and technology acceptable use is shifting. Um most recently uh the most recent Minnesota statute changes have to do with notification of of minors, and um and some law changes that happened at the last legislative session. So, this is a response from the school lens to add to the policy. So, yeah, those are the the changes I recommend, as well as I think they added a one of the legal references, too. Data that. >> Any comments? >> No. >> Questions? >> Nope. >> Nope. >> Yeah, I don't have anything either. Uh definitely uh an important addition to, you know, technology with everything that's happening these days. Um so, we'll do that on first read, as well. >> So, with the importance of the subject matter. >> Mhm. >> All right. Uh next we have uh number 507.5 uh school resource officers uh again with Dr. Belmont presenting. >> Yeah, also um so thank you, Chair. The um these suggested revisions to our school resource officer policy, which has been coming up at recent legislative sessions as well, is in response to, I believe, some of the lot changes at the Minnesota state legislature around um especially in the aftermath of Operation Metro Surge um requirements to identify our for officers to have identification um standards as well as um for the school district to notify the community if there's any use of chemical irritants, smoke screen, or diversionary devices deployed within a building. I did check with um both school administration and Burnsville police and um none of the recommended changes shift or require us to change past practices. Um also, I couldn't find any evidence in the last quarter century of chemical irritants being used by law enforcement our schools. They couldn't find any either, so it's just firming up our policy in response to the the legal changes and um there seems to be no concerns with how to put that practically into application. >> Any comments or questions at all? >> You answered the question I was going to ask, so thank you. >> Yeah, I was just going to say thank you for saying that already. Um uh the only thing is, again, uh something that's formatting. I think substantively this is great with getting this language in here and um uh definitely clarifying some some things. Um would be at the top of uh page three um in uh letter D, that section is putting the word 60 in front of the number 60 in the parentheses, just flipping those. >> Switching that. >> So, cuz later on, it's also in that format and general, that's >> Yeah, that's it. >> That's it. Yeah. >> All right. >> Um, and that one will also be first read. >> Okay. >> With the subject matter. Thank you. >> All right. Next is policy 613, graduation requirement, and it is Megan Stetcher, director of secondary education, and Dr. Belmont, assistant superintendent, presenting. >> Thank you, Director Mickelson. So, um, Director Stetcher, due to her role, just came alongside me for this policy review. Graduation requirements is also something that seems to frequent the policy review committee. Changes included MSBA recommendations that are also responding to state statute involving our English language learners and some terminology there. Also, some of our high school diploma access for veterans and what veteran what some military agencies can access in the aftermath for those students who graduate and are military personnel or considering that. So, no major substance changes in my opinion. We did change some of the nomenclature on like added directors of elementary and secondary education instead of assessment data and research coordinator as our um leadership models changed. >> Mhm. All right. >> Yeah, oh, I'd only other thing I would add is the legal reference around the ethnic studies requirements. That was also updated just in this last session. So, we we're on target to meet those requirements. Thanks to our director here and the principals. >> Now, now so I believe we've discussed or it came up in some meeting. It sounds familiar as far as with the diplomas for veterans and and things that this is um been discussed before. Uh any comments or >> I do. Under the definitions in section three, so for striking out that second paragraph. >> In letter B? Yeah. >> Right. So, letter B is completely out. Does all the letters need to move down? >> Good catch, Director Anderson. >> So, C and D become E C and D? >> Thank you. >> I'm not as good of a proofreader as this one over here. >> Yeah. This is why you support our elementary students so well. >> I can read. >> So, thank you for noticing that. You got that, Sal? Yep. Okay. >> Um anything else? >> You may not be able to answer this, but for the diplomas for veterans, I noticed it only calls out veterans who served during the Korean conflict and the Vietnam War. The youngest of whom would probably be around 70 at this time. Is that the statute? It does They've never done anything to go back and add I don't Gulf War veterans or Afghanistan War veterans or surprised. >> You know what? That's a good question. We can research that and even if it's not >> Yeah, just I mean it doesn't change the policy moving forward, but it's just an interesting observation. >> Right. I didn't look specifically at that statute. 127A. >> Yeah, I'm not 100% sure as far as with um Yeah, as far as with the Vietnam War as far as with the draft and yeah. Um but versus some of the other conflicts, but it does have the Korean conflict in there that didn't have the draft in in place. So, yeah. >> And does the military require high school diploma now to to enroll? Am I >> Yes. Oh. >> So, that would be the answer then. All right. >> That makes sense. >> Two for two on answering my own questions tonight. >> Well, and I think too when I when I received the updates from MSBA, too, I think some of the language has to do with um Yeah. Vet- veterans who were denied the possibilities of graduating high school because they were serving overseas. So, maybe that's more relevant to those two. >> Wow. >> And like you said, they still have We still have the draft during those wars. >> Got it. >> So, they could have been drafted. >> Yeah. You have to have a diploma or GED. >> Yeah. >> The US military does require a high school diploma now. So, there we go. >> There you go. Everybody since the Vietnam War already has it. >> Yes. >> We may be answered the question. >> I think we did. So, don't do any more work on this. We got you covered. >> All right. Thank you, Director Huot. >> It's interesting. >> Okay. >> Well, we'll do that first read just in case there are questions like that at the board meeting or um also to just bring it up. >> Then you'll sound really really smart. >> Actually, Director Huot maybe >> Be ready for it. You'll be ready for it. >> All right. Thank you. >> Uh and then our next policy is number 621, literacy and the Read Act with Jamie Huot, Director of Elementary Education, and Dr. Belmont. >> Assistant Superintendent. >> Thank you, Director Same. We did the same process for with Director Huot, who's not new to her role. Um came alongside me for policy review. We looked at Minnesota School Board Association updates um the Read Act. There were some changes to terminology and um it it it did come up at the last legislative session. Um clarifications and updates um I think the board might be we're aware that we've added the cap d read basics over the last 2 years to help screen for dyslexia. So there's added language there um into the statute into the policy language um adding that sign language is included in oral language. Some updates to the definition. When I checked with Director Oftedahl and our other teaching and learning um team leadership after the last session, it there weren't major shifts with the read act, but just a lot of clarifications to help districts better manage it. >> Adding clarifications. >> Yeah. >> No, this one just had a lot of red. >> The red >> This one just had a lot of red. >> The other addition to that's kind of interesting is that they um for um teachers that um join a um a college after 20 June 2026, they will not be required because it will be part of their >> their curriculum >> their degree. >> Yeah. >> Which that was not there before. >> Which we've been waiting for that to be added. >> That is I would say that's a a running theme I hear from my colleagues in other districts. That's a point of like not maybe not concern, but awareness that um some of the funds from the Read Act are running out and so how are we going to maintain the training requirements and credential needs to meet the terms of the law in a self-sustaining way. So, I think that's some of what they're trying to do. >> Mhm. I think we'll be ready for that to be first read. >> Okay. Yeah. >> Thank you. Lots of information in it, but Um should be pretty straightforward. Thank you. >> Okay. Thank you. Thank you. >> All right. And our uh last policy with changes is actually a regulation. Uh it's our uh regulation 206R uh listening session guidelines and uh Dr. Daniel, superintendent, presenting. >> Good to see you. Thank you. >> Thank you. Thank you, Chairwoman Michelson, and to Directors Hume and Anderson. I am bringing to the board um further clarification around the third um I would say instruction that we have here. It's just further clarification around what we need from speakers. If speakers are speaking at the listening session, we would like them to arrive at 5:40 and that truly they forfeit their opportunity to speak if they are not checked in by 5:55. So, just clarifying that to again tighten up our efficiency as a as a board during listening sessions. So, I recommend this this change. >> Yeah. Mhm. >> Yeah. No. >> Those are his comments. >> I think it reflects what we talked about at the work session and it's a reasonable, you know, if you get stuck in traffic, you've still got a little bit of a cushion to get there and still be able to speak, but not going to hold you. We're not going to wait there indefinitely. So, I like it. >> Thank you, Director Hume. >> Yeah. Absolutely. Good stuff. Yeah. I think it's a small change, but we'll do that as uh first read just because it is something with our listening session and for the board the full board to see what we put in there. >> Sure. >> Thank you. >> All right. So, uh that concludes our policies with changes and so we are on to our consent agenda, which is policies with no changes. Um committee action is required, uh but it is generally unnecessary to hold discussion uh on these policies since no changes were recommended. Uh in the event that a committee member wishes to discuss a policy, that policy will be removed for separate consideration. Um any policies that you would wish to uh discuss separate from the consent agenda? >> No. I just have a qu- a question. >> Hm. >> I'm sure it's in the Yeah. The very last one, 206, in board bucket says public participation school board meetings, complaints about persons at school board meetings, and data privacy considerations. And then in parentheses, with revisions, but these are all things that don't have revisions, I thought. >> Right. >> only one that says with revisions in parentheses. >> The policy itself. >> Or that part of the name of the document is with revisions? >> Yes. >> Ah, that's not confusing at all. >> Yeah, yeah, yeah, exactly. It just It's the It's the file name says with revisions versus yeah, with the red lining. >> Someone saved it last time they revised it. >> Yeah. >> I'm good, then. >> All right, wonderful. >> Mhm. >> Okay. So, um with no uh requests for any additional uh consideration, I recommend that all these policies with no changes be brought forth on the consent agenda at the regular uh school board meeting. It should be uh good. Um those would be at uh the policies 412, expense reimbursement for travel, uh and 412R the regulation uh that corresponds with it, uh the regulation expense reimbursement for travel, uh 413 harassment and violence, 495 staff recognition, and the 206 public participation in school board uh meetings, complaints about persons at school board meetings, and data privacy considerations. That is our review of the various policies up for uh consideration this evening. Um Sarah, what do you have for a summary? >> Just to get clarification on 423, was that consent or first reading? 423 >> Uh let's see. >> You were talking about the statute changes. >> Um I think that was going to be I don't remember. That was going to be a first reading. First reading. Yes. >> First reading. >> Yes. That was going to be first reading. >> And then just to confirm that these will come forward on the August 27th meeting. >> Uh that would be fine. Mhm. Yep. >> All right. >> Okay. Uh if there are no other comments or issue issues to raise, I will call this a meeting of the policy review committee adjourned. It's uh 5:28. Thank you.