the time is now 6: p.m. I call meeting to order today is the uh July 31st and this is the regular meeting of the school board um uh first well I should make one note um folks will notice that director zuzic is joining via um I don't know what this is zoom Google meets um and with that we are required per statute to do roll call votes across the board for everything we vote on this evening so just a heads up for a little change um all right uh clerk Milner will you please take attendance director Pine here director zuzek director zuzek we're doing attendance he's M he we can't hear you I am I am present okay fantastic it works thank you director beer Meyer here Vice chair drle here chair Tate here director Bruns here director Milner here all right uh if I may ask everyone who's able please stand and remove your headwear for the Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which stands one nation under God indivisible with liberty and justice for all thank you all right now I am looking for a motion on the uh to approve the agenda director beer Meer motions to approve the agenda can I get a second Pine Second Great any discussion direct jle so I request that we remove policy 507 from the consent agenda for a brief discussion so move it to an individual action item all right done any other discussion all right with that clerk mner could you please take a roll call vote to approve the agenda with the modification director Bruns affirmative director beer Meer yes Vice chair drle yes chair Tate yes director Pine yes director zuzek I and director Milner yes all right thank you next I'm looking for a motion on the minutes I move to approve the minutes from June 26 2024 and the closed meeting from June 26th 2024 can I get a second please bear mayor seconds all right any discussion all right seeing none clerk Milner could you please take a roll call vote director be Meer I director Milner I um chair Tate I director Bruns I Vice chair drle I director zuzek I director Pine I all right thank you and now I'd like to take a moment to recognize the visitors in the room and those who are joining us online thank you very much for um joining us this evening or watching in the future uh we appreciate your engagement in ISD 200 all right and next on our list we have the Raider Spotlight we'll get back in the routine of having our official Raider Spotlight um however there should probably be a lot of them so all of the people are working feverishly behind the scenes to make sure that we are ready to go and things are looking great for the new year um it's a frenzy behind the scenes so a shout out and thank you to the work that's happening thank you all right and next up we have public comment um so we have one speaker tonight who will be recognized in allotted 3 minutes of time uh Miss lwig has a 30 second sign to alert you to the time remaining as well as a timer to Signal the end of your time uh we do ask that all speakers State their name for the record and refrain from using this time to criticize or compl e e it's not about necessarily traditional academic success for a student but that's about developing core competencies as a young person that will serve you well when you enter the workforce so I want you to keep those things in mind I'd like to again see a conversation about the budget for 2425 what decisions got in there in a public setting because that didn't happen um and and maybe consider adopting a core competency approach to discussions around um College and Career Readiness thank you thank you right next up we have our reports and discussions uh and first up is the superintendent report all right just a couple of things to uh note so you have before you um seriously hot off the press uh the draft of our back to school um Workshop agenda and we have a theme this year and our theme is uh rockars and um we are excited about that I was saying earlier today um I had a staff getting a little crazy about titling things after songs and uh so we made some adjustments there but we were super excited about this year's back to school um event we're hoping to get this out by the end of the week and really establishing a workshop schedule at a glance and then the 27th 28th are our um professional development days that first day is for all staff so you've all been invited to the welcome back kickoff from 8: to 10: um and then we have our safety training following that so one of the things in listening sessions that has been discussed repeatedly is really wanting inperson in depth safety training and we're also moving to love you guys from our Alice um training in the past and so we're excited to bring this in person and then you can see we um there's not a minute to spare in this uh calendar or um schedule as we come back and then we have our safe schools mandatory training in there as well and then day two um another number of things included there too so this should say draft across the top of it um so please put that in there we'll likely have a couple of additions and changes before it goes out at the end of the week so we're excited about that um other things that we have a Cadence so typically you review the Cadence of accountability and our um team will be doing that next week we have our all admin Retreat and they'll be setting their new goals then and so you'll see that structure coming back to you um the other thing just a couple of notes for you the pest that we had been talking about um just really continuing to look at that just know that when a recommendation comes to you it will be a solid recommendation so they're just wanting a little more time for that um also the solar will be coming back to you as well as the SRO and crossing guard plans all right with that any questions all right thank you um so I was just made aware that we have some we had some technical issues with the live stream and everything so but it seems like it's working now uh so apologize for any gaps in thank and then we got Mark over there all right um so uh next on our agenda tonight we have all things athletic pres presentation so welcome Mr hansome just gonna do a quick Tech check oh we're good awesome uh thank you appreciate Dr champa's willingness to tag this in and uh everyone else is willingness to create space for this so the Genesis of this conversation really started with Dr champ and I you know almost a year ago when she transitioned and came on board right there's an infinite number of things to try to process and wrap your head around in terms of a system of our size atics is one spoke on that wheel that has many and um this has been a common practice over the years with our board sometimes at a at a public meeting and sometimes at a board session where it's the intent is really to um be proactive and informational in the approach right to um enhance your understanding of this very unique sliver of the system um Athletics are really the front porch um of a school district they aren't necessarily the most important thing that our district does but they are thing that many families and many kids uh care the most about and they really are the most visible and accessible part of the system right the the one that most people can see and touch uh easily we have many families that we struggle to connect with at parent teacher conferences but they will not miss you know their child's four o00 ball game um and so they're the kind of activities too that that generate great pride um and engagement both within our schools but also across the broader School Community Alumni network local businesses and and otherwise so behind and and underneath all that is publicly consumed in that regard is a lot of philosophical um intentionality and a framework that I really want to walk you through uh tonight so I appreciate again the time to be here I did bring a couple guests I'll take the majority of it I'll invite them up here in just a minute but this is a brief look at um where I want to walk you through in in the next few minutes I'll I'll tag Marissa and Dan in at at number four and uh I'll cover the rest uh I think it's imperative to start here uh which is why we exist um co-curricular activities in this case um Athletics in particular uh they're what I would call the heartbeat of a school um they're incredible Laboratories for teaching and learning they are uniquely competitive and communal in their environment um they're engaging they're emotional and also very personal you know um there's lessons and experiences that kids get to be a part of in this environment that just are different than a traditional classroom right they supplement and and engage kids in different ways but really at the end of the day um we believe they exist because they develop character skills you know the whole student um we leverage the sport to create community and a sense of belonging with kids to make memories and establish relationships that are going to Foster that growth both within the sport at the time which is like the picture on the left and when there's seven eight nine 10 years postgraduation which is a picture on the right um you know these activities also directly um support the academic mission of the school on a broad scale right while proactively impacting all those other elements the social and emotional mental health of it um it's an unparalleled value right you're talking about on an average about 1.7 or 1.8% of a District's budget to offer every program uh that we do and so it's a in terms of a bang for the buck I think there's a tremendous opportunity there to to leverage it so I also like to initiate um some common language you know it's really imperative I think within um this network to make sure that we're all using the same vocabulary and so I like to describe it as you know our programs are are goal oriented but we're purpose-- driven okay so goals are important they're typically um outcome based numeric they have a beginning and an end and I'll say it very competitively right we plan and prepare to win so when we head out to the track or the field that's why we're showing up and we're going to do the best we can in a team environment to do that and those are our goals so often times our goals are centered around participation or retention targets performance-based Improvement based things like that they're necessary they're Noble right they direct our activities and and they're an important part of how we approach things purpose however is really why these programs exist in schools purpose is an all thetime thing that never goes away and we anchor our Collective Purpose with this uh image that you'll see next and it's simply stated that we provide diverse Sports opportunities that develop character and community and we do that by leveraging the six core values that they see kind of around the wheel of of the Raider there things like integrity and sportsmanship work ethic having fun and uh we're very proud of this we stand for it it was collaboratively developed with coaches and kids um over the course of a number of years and you'll see that image a lot of different places throughout game programs and locker rooms and uh gym floors and things like that so while we again incorporate both purpose is most important right it's it's it's most important that we achieve uh the ends on that end so as an extension our definition of success has a couple different components and you'll see that those are reflected based off of the goals and purpose statements that we have we're successful when we do any one but hopefully all three of those things that we develop life relationships and those r skills for all kids that we do make growth towards the performance goals and objectives that we have and that on a small and Broad scale that we contribute positive to to the Hastings Community that's the measurements that we use what's unique about sports and an education based system is what you see on the screen right we like to call this leading from the middle out at the ad and Coach level recognizing that we're part of an align system and what you see there is what differentiates education based or purpose based Athletics from you sports club sports you know other sport models it's not a contest it's not about what's better or worse it's just recognizing that this is often times how we are different and every element um on the screen has an important part to play in terms of understanding the Synergy uh between all of them I bring that up too because the education Athletics component you know in today's era is increasingly squeezed by those systems that you see on either side right the commercialization and the monetization of the youth and Club Space is pretty intense we're talking about a $50 billion with a B industry that was $5 million with an M 15 years ago right private training Sports tourism um specialization all of it on the other end college and professional sports have traditionally always been about entertainment at the heaviest levels but with the evolution of things like name image and likeness and the elimination of conferences and and all those type of things what kids see on their phones and what we kind of consume on our TVs or computers often does not look anything like what you'll see at a high school event on a Tuesday or Thursday night right it's very different and so it's important that I think that we're clear on what the educational athletic space is for right how it kind of fits within those other two spots and that often what our kids and families experience you know from grades well ages I should say you know 3 four five up until they enter our high school system at grades N9 or 10 they are wildly different experiences for our families but we also like to comment that you know when they make it to the high school right that it really ceases to become about me season right when you're 8 or 10 or 14 you're making decisions that are almost exclusively in the best interest of your own child and yet we are promoting a collective approach right where it's about we season once we get into the school system which is is different but the reality is that and I've been through every part of it as a coach and a director and a parent and a fan you don't see pictures like this at a club sports game I mean these are neighbors and friends and classmates from all different grades and all different sports and all different neighborhoods and we get to experience this you know on the the ice in the field and in the gyms and the mats uh throughout the whole course of the year which is fantastic so with that as a foundation I want to walk you through very briefly a profile of the athletic programs that we have and fortunately you have a copy of this right you can come back to it uh anytime you want it's it's a little heavy on numbers but we offer uh when we talk about offering diverse programs I'm I'm very proud of the breadth and depth of the programs that we do offer 32 different Minnesota State High School league sports almost all of them are independent Hastings programs we do have a couple different Cooperative uh Sports in Dakota County for our adapted athletes with our enrollment hovering just over 1400 that makes us the 59th biggest school in the Minnesota State High School league so we're in the 11th percentile there's over 500 member schools it's what I like to describe uh we're we're a big small school or we're a small big school however you want to frame it with the exception of football the biggest competitive class in every sport has 64 teams in it so when you go 1 through 64 by size we're traditionally in the same class as y Zetta and manona as well as the schools that are more closer to us geographically so it's a pretty unique spot from a competitive standpoint when it comes to size just because you have more student athletes doesn't necessarily mean you're going to be competitively better but larger class means larger opportunities to choose from kids greater depth threate more resources it's just a different dynamic in a given year we average over 650 unduplicated students that pick at least one sport so almost 700 different kids do at least one thing and just over 400 of them do more than one thing some of them are two sport or three sport athletes and that doesn't even account for those that are also in the marching band or jumping into play and other things that we have going on interestingly our female male split at the high school has been almost 50% on the nose for the last two years it's incredible how close it is uh but with our females at 50% of our student body 47% of our athletes are females you can see the male split 5053 so it puts us within a 3% range which is right within the healthier range for Title 9 compliance meetting that first prong which is uh gender proportionality winning percentage what that represents is on a three-year average we win just over 56% of our games within the conference when you take every sport that we have and we're just over 50% when you include all of our games conference and non-conference playoffs and regular season a lot of Shand in the bottom one but what that's telling you is in a typical year if you just kind of grab an average year we send three teams to State we have three Conference champions about eight kids make a commitment to play at some level of college we have eight Allstate athletes and three header assistant coaches our name coach of the year in the league or at the section so there's your flyby I'll give you the test here in about five minutes to see what we retained uh from a measurement perspective I think it's critical also to describe for you um how we measure those things I described earlier so what you see on the screen is a sports specific program scorecard it's was internally developed five or six years ago uh it's been tweaked and adjusted every single one of our head coaches reviews and annual scorecard with me that has the elements that you see on the screen and I won't dive deep into the data it's just the intent here is to show you that we've got uh what's in just like the dashboard on your car right you can sit in front of it in 5 seconds you can tell pretty quick if your battery's charged and how much gas you have does your oil need to change it's kind of the same idea here right we've got some numerics that are there's a lot of depth to it but we've got those core areas of participation targets and like included in that one is you know every sport head coach and I collaborate to develop a target number of participants for the whole program like what's an IDE or a healthy number how many nth grade participants do we have because I want to be able to attract kids to these things when they enter the building retention is arguably the most important one in there because once they start we want them to stay and then we also measure our multi-port rate those are the kind of things you see in the upper left we do survey every athlete and every sport every year I'll talk about that more detail in a minute but that's what you see in the upper right we do track our cumulative GPA average team GPA per Sport and then we have a competitive SL performance quadrant in the lower left that measures a whole host of things the growth factor win percentage a variety and so any one sport gets this dashboard and it really generates healthy unbiased dialogue between the head coach and myself right there are plenty of observations that I'll make and I've got a trained eye and experience to do that and the coach is there every single day you know more than I'm not and yet these are great data points to supplement and complement that ongoing qualitative process that we're all a part of and what it results in is some awesome numbers like these so this is the three-year average when you take into into account every single sport that we offer our three-year average um for hitting our participation targets we're hitting them at a 96% clip which is very healthy in a sense that most of those numbers are slightly aspirational right they're not you want to kind of shoot for something um so that's a really healthy number the second one is probably the most impressive number on the sheet our average retention rate and this is every sport male and female every level and it measures the actual student athlete right so if Jenny played nth grade volleyball did Jenny also play as a 10th grader we're not just looking at the numerics we're pulling apart the actual student name to see if they returned we Benchmark off of 80% um you know kids have a lot going on between 9th and 12th grade and and staying in a sport for four years is not an easy thing to do so it's unrealistic and unfair to Benchmark off of 100% kind of like it's unrealistic to Benchmark off of a 4.0 GPA in my opinion but 80% uh and we've sustained that for the last three years it's been kind of a slow uptick but a really a really healthy number the next one also probably equally impressive if you take the average team GPA of all of our Sports is a 3.35 which is massive and you could argue we've got some great inflation at the high school um historically but it still puts us about a 04 to a 045 deviation above the average GPA of the the broader student body little chicken in the egg there right are your better students choosing sports or are sports having a positive impact on their academics but the point is um there's a strong connection there and then I do want to dive a little deeper into the athlete survey rate as I hit on we survey every athlete and every sport within the last two weeks of their season we've been doing that for seven years and you can see the trend line which is almost stunning in the fact that it's gone straight up in those seven years since we hit 90% uh you know how hard it is to get there and then sustain it you're also not going to realize a tremendous amount of gain uh once you're at a rate that that's high that is that high there are many things that have attributed to that number I'll hit on a couple of them in a few future slides but what I love about this is I mean if we're running a business the student athletes are our clients and if we're asking our clients what their experience is like this is what they're telling us very specifically these are some of the kind of statements that they respond to and it's a scientific lyer scale they have a spectrum of which they can select a number and over 90% of all of our kids um are responding yes as a at least at a three or four on that lier scale which is the highest number to all the things you see on the screen and so if I'm a parent trying to self- select an activity for my kids to be in or I'm the director of Athletics trying to evaluate the effectiveness of our program I mean it's a hard stop for me you know when I show this slide with with our coaches development sessions we really almost don't even need to talk about anything else other than giving them a big round of applause and digging into exactly how we continue to get there because it's one thing to arrive there and now it's another thing to sustain it and make sure that all of our student athletes continue to experience it and so I just want to dig into that a little bit so how we lead um is also really really important and we talked about purpose earlier we we lead directly from that purpose every one of our coaches at every level has a transformational purpose statement you see an example of mine on the board this has been a multi-year partnership project with the started with the roots of the Inside Out initiative a national movement to kind of reclaim the origins of of Education based sports but it really tries to get under for our leaders like why do you show up you know they all have a coaching story they all have a reason for being there and yes they are competitive but it's usually not rooted in hanging a banner right or actually winning a game and so you can see the character skills that I've self selected like integrity and grit and service um everyone of our coaches has these it's the kind of thing that they talk about and present at their parent meetings that their kids know about and then the challenge between AD and Coach is that I can uh hold them accountable to it and hear the awesome stories that they bring back about how they're living those things out on a on a day-by-day basis we like to describe our coaching opportunities as get to roles and largely coaching is becoming and always has been but more than ever it's a calling and not a job um if you look at the schedule C rate and and try to do the math on what the hourly return is it's embarrassing um so it's not for the money and it's not for the accolades of which they are few um but they get the opportunity to emba kids and this uh will'll paint that picture even a little bit more vividly um the average high school coach spends about 30 hours a year in game coaching so being a coach is like less than 1% of actually coaching in the game and then it's 99% everything else which most new coaches don't quite appreciate until they actually take a step across the across the line and so we're proud that for about 120 coaching roles that we have it's a 100 different people of course we have a number of folks that coach more than one sport what you see in yellow there on the top is the distribution by years of experience in any high school specific coaching role meaning about 17% are in their years one two or three right about a third are in years 4 through n and then about a fourth are in either 10 through 19 or 20 plus and I think that's a fantastic distribution I mean it's not exactly balanced but again when you think organizationally we love the fresh ideas and the fever of our newest and youngest folks and we need the institutional history and all the Reps and practice that our most veteran people have had and I think the cool part about that is when someone comes on board they can see themselves in someone else in the room right and so I think that's really healthy as a as a group and you can see the composite um basically bio at the bottom which is pretty wild right I mean 83% multisport athlet in high school almost two3 played at least one college sport over half are Educators by license and over 40% have been coach of the year at least once which is pretty cool last year we uh R surveyed all the coaches and this was a fun talking point as we went through some of our PD but the top three reasons they choose to coach in Hastings are what you see on the screen that just concept of like giving back right they had a positive experience something they want to kind of pay it forward to the to the next generation an awesome sense of community and and a really healthy culture that you get to be a part of what's the greatest strength without question the two most common answers that popped up were a sense of community and Leadership provided and so these are the kind of things that our coaches are challenged to embrace right that it's kind of an all the time thing to get better at it's not just about right the ex as an NOS and the strategy it's everything else that you see on the screen uh the development and mentorship and what comes with it too is there's a ton of planning in organization but conflict resolution and community relations right staff development for our head coaches in particular it's a it's a heavy job um and these are the kind of things that we work hard at in terms of alignment and development and our coaches experience these things in different ways based on their role I won't talk about all of them but you know the Minnesota State High School league gr as our governing body has ongoing continuing education requirements and certification requirements for our head coaches in particular we have 24 people that currently hold a head coaching position at least one we've got I think three coaches that hold more than one and during the school year we meet at 6:00 a.m. uh every other month and get about 95 % attendance um we rotate between Community businesses there aren't a lot that are open that have both coffee and food at 6: a.m. and room for 25 but uh we make it work and it's fantastic right it's a little bit of logistics and it's a lot of professional development connections and um you know they don't get paid the ask is that you just show up to get better and they're just fantastic about it annually we bring all of our coaches in for one inperson PD session but we also continue to look outside the house as well we've had a variety of expert Partners over the years for example we we spent multiple years working working with Minnesota state man and Dr Cinder Camp off on mental training and Sport psychology for athletes and coaches um our Sports Medicine Partners Twin Cities Orthopedics which provides not only just athletic trainers at games but a whole bunch of supplementary education for our kids and parents um we're bringing Beth and Ivon steenbergs in to work with our coaches in particular about strengths I know you've all been engaged with that which are just op awesome connections for us to grow and then 15 optional book studies since 2016 we typically do one or two a year we usually get 8 to 10 people at each one we we split the book in Half meet twice for again coffee 6:00 a.m. there's a lot of early morning meetings but uh great to just watch people grow um in their professional practice and so the last couple slides here are really about consistent student athlete experiences s intent as whether you're playing tennis or football nth grade or Varsity fall or spring your team is going to engage in the things that you see on the screen some level of community service you have a partner team they come and cheer you on for one game you go cheer them on for one game it's awesome to see our swimmers and divers go out to the Cross Country course and try to identify what they're watching and then watch the cross country kids go into the pool and try to figure out how kids don't sink it's really fascinating um or watch our tennis players go to a volleyball match where you can scream and yell and just they're all over the place and then the volleyball kids go to the tennis court and there's a different kind of decorum you have to be quiet when they serve it's really fascinating but it's cool for them to see what their friends and classmates are doing uh teaching character is a is a focus of ours and then every team has what we call a culminating activity it's not a traditional banquet it doesn't involve families but it's after the last season game and after the locks are turned in what are the things you're going to do to kind of celebrate the year with your kids and coaches which is which is fun so we just put a premium on these two things that our coaches coach the person and then they coach the sport that they coach the process and then the outcome is a byproduct of that and so when we stay anchored in that the experience is usually pretty rich and and developmental so I have got a couple final slides and like two minutes to wrap up but I thought it would be even better to invite a couple coaches in here just to give you a snapshot um I can give you lots of slides and figures um and I look at it from 10,000 ft but they're there um every day so I'm going to duck out of the way I'm going to invite Marissa Welch and Dana strain up Marissa is a multiport coach for us she's our head girls tennis coach and is our assistant boys tennis coach uh Dana St currently our head football coach um two fantastic leaders and I've just asked them to just share with you in brief okay after listening to all of that from their perspective like what is it like to coach here that's the I've given them and I'm curious to hear what they have to say it's all scripted I know right like what's written for us welcome thank you thank you all right um as Trent said I'm Marissa Welch and I get to coach um the girls tennis team as the head coach and assist the boys tennis team in the spring and um it's awesome to coach here and it is just an honor um to coach here and as well as um be a coach under trans leadership and um I feel as a high school multisport athlete and then a college athlete um I feel like it's just natural to go into coaching then after um and so I I do love coaching hands down but I don't think upon like reflecting about like what it's like to coach or um specifically here I would not have grown as much as I have in my coaching um with without trans Direction without um the inside out coaching without the just pointed intentionality so um yeah it's absolutely awesome it's like we get to be teammates again on Trent's team or Jackie's team um depending on who's going to be the head coach that day but like it just yes to be on a team with other coaches um is just a really a dream come true for me to be able to collaborate and to work towards common language so that when I see a football player or when I my husband coaches too when when we talk about athletes like that we're we're able to say the same things to different athletes and communicate on um the ice or the tennis court or the basketball court or the football field and um I have no right being in some of those venues with my coaching but um so it's just it's awesome to have that uh drive to have the common language and um the common themes um and so I I'm just I'm so thankful um for Trent leg work and um hard work on pushing Us in that and then to to have my purpose um each and every day and even just kind of going through the inside out coaching um prior to this season it's just uh gives Direction but it's just huge on the student athlete experience um and and it's it's not about me um but it certainly is how I can bring it to them so um I appreciate that guidance and I love working through that to make sure that these girls and these boys are getting just a really great on Court and offc court experience and a developing of the whole person my name is Dana strain I'm the head football coach here and um I will start by saying this coaching is a blessing I can't imagine anybody else um I say this often I don't know what other people do to get the joy uh that I get in my life through coaching uh and I've been around different places and I know that coaching is fun everywhere that you do it but there are some things that are that are uh not common that are that are quite uncommon that we do experience here and one of those is that common Vision uh that speaks again to trans leadership you saw it earlier the the vision statement that we have is not something that is on a website somewhere and and or in a manual and and lost and nobody sees it it you know we really live it and that's because Trent drives it and he promotes it and you talk about the quarterly uh breakfast meetings and the collaboration that goes on there that common vision is critical uh it's not common in other places and it provides great clarity as a coach to know exactly what matters and what the purpose is of high school sports and how exactly I as a coach am going to be evaluated that's critical in making it a very unique experience here the collaboration that we experience across all coaches uh all sports is incredible and and it really is like Marissa said like like almost being on a team in and of itself with coaches um I routinely have Marissa um you know we've worked a lot through the years but I know that I can talk to Marissa who does not coach on my specific Sports staff but I could talk to her at any time and say hey I know you've worked with this student before I know you've got this student in class and it isn't just Marissa but all of our coaches uh we really do have great buyin we really do have great people and we've got great collaboration and the last thing I would say is community um this is a great place to coach it really is um it's Unique our our fans and our community support us they are passionate about their kids they are passionate about their sports that's how we want it uh I heard all the stories about parents through the years and how crazy that they can be and I can tell you that here um we really got it very very good and it is a great Community to coach in and it is a great place to coach uh in in Hastings High School that's all I got awesome thank you thank you great presentation and a lot of fantastic information thank you very much two quick ones I'll get out of your way yeah I think it's two I told those guys I was going to buy them burger and then they started saying a whole bunch of nice stuff I wonder how hungry they really are might be a a Big Bill when we get out here um last couple things I'll share um we're also super intentional about frontloading education for primar for our families and parents right because this is an experience that's FR with all the things we've already described emotions finances a variety of things so I won't I'm not going to give samples of these um you can I you we can link to these a lot of different ways but we have a static parent handbook we ask folks to read it we ask them to sign that they've read it whether they actually read it or not I can't legislate their integrity but it's there for them right it's full of contact information data resources try to help them be the best sports parent they can we have an annual Sports parent video uh that is shown at every preseason Sports parent meeting that again tries to exemplify everything you've kind of heard tonight also a few years ago started offering a a fall Town Hall we've got this coming in two weeks it's targeted really at parents of incoming nth graders that haven't played a sport in high school before right it's their kind of first time going through this whole thing and what is it like and then any families that are new to Hastings and so some years I have eight parents show up and some years 50 but if one shows it's important to them I it's a good way to kind of supplement everything else they get on a screen of course have a variety of you know screen based tools website you know social media that will'll broadcast things at least three sometimes four times a year we'll do a seasonal newsletter you've been copied on those throughout the year some visuals some season stats to kind of celebrate what's happening we have an ongoing multi-year refresh of our recognition S at the high school which is really fun to watch come together um we recognize you know individual All State College all-americans um state championship individuals and teams uh we have a wall of Honor for all the in between people that take stats and tickets and work at the table and coach and then the last piece I'm working on right now is archiving our section and Conference Championship teams uh throughout the course of school history which is left me kind of blurry eyed I'm I'm up to 290 and I think I'm almost done um which is incredible so it's it's fun to watch those things come together and then the last two years we also took on a new extended initiative we've in May we've we've launched the an imperson Raider sports awards it's packed High School auditorium to just recognize all the awesome stuff that that happened so different ways that people can engage and and be a part of what we we have going on so kind of timely topics things to maybe kind of leave you with that that continue to pop and and can present themselves uh enrollment and classification is an ongoing discussion not only across the the league but but of course within our independent conference as I described when you're 59th out of 64 you're in a unique bubble you're kind of just above in one class and almost in the other and that has a huge impact on you know who you might play and and who you're matched up against and some of those type of things so I would I've also described that the size of our system is just about perfect I mean we can offer basically everything um kids have a chance to be a part of multiple things and we can feel multiple teams you get you know 3 400 kits smaller it's pretty tough to offer as many programs as we do to make some tough choices right uh you get 6 7 800 kids in one grade yikes I don't even know if I can be on the team you know so I think we're in a really sweet spot um it's not perfect right but we've got our opportuni so programs offered as I said we're very flush um but things do evolve you know um you know we've got some programs that have about 30 to 40% of what they traditionally had 25 and 30 years ago because times are different right and so that sport was popular when their parents were kids and it's not so popular for them anymore uh new programs continue to emerge right boys volleyball is the newest emerging sport within the State High School leag it'll be the first kind of emerging year this spring for some schools to see how that goes um it's just something we're always watching and and taking the temperature uh of our kids in our community the third one I've hit on a little bit already but that commercialization of sport is a huge one um the amount of finances and emotion that come into the sport experience particularly when kids are younger and before they reach the high school really can have an impact on their mindset coming in uh and then Personnel turnover nationally it's 25% of High School coaches and EDS turn over every single year which is nuts here we're at about 12 or 133% I've tracked so we're about half which I think is a testament to the staying power of what we have going on at the same token 17 of our 24 head coaches are different than when I started in this role eight years ago you know that's uh about 75% the vast majority retirements you know and resonations because of a move or a family choice right and if you have stepped because the role is it's not easy right the pressure and the intensity is very real and um that's a challenge to keep in mind but but when you think about that 25% number again if we're running an organization and every four years 100% of the people are new or you know your longest tenur person that's been there four years that's tough right so we're we are not in that spot in Hastings I hope we don't ever quite get to that but um we're there and then finances where can you go and not have finances be a pressure point right in your backyard in your business and our school same thing Athletics are no different I appreciate the regular communication that I get to have with our finance office with with Jen Dr champ all the all the folks that are a part of that the reality is our finances are up 15 to 20% from what they were 5 years ago in every aspect right whether it's what it cost to pay for the official what it cost to buy a new uniform what it cost to buy a soccer net I mean it's all incredible uh we're doing the best we can to continue to provide a consistent experience be fiscally responsible and yet you know there's some things you just can't give on if you want kids to actually be able to play the sport right so we continue to work to be creative with that and facilities are the kind of thing that we remain really proud of I talked about that accessibility piece and you look at what happens with the tennis court Todd field the scoreboards at baseball and softball the the gym floor the bleachers um my experience here in almost 25 years is that we are pretty wise about how we maintain right we're never like too quick but we're rarely too far behind you know I think there is kind of a sweet spot there where you want to kind of stay refreshed and uh we want our kids and families to be proud of the places that they play and we get the benefit most of the time at the high school too when people come in and either haven't been for a while or have never been there everyone assumes the school is less than 10 years old nobody thinks that Todd Field's been there for 90 years it's amazing so it's pretty cool um how we're able to do it so thank you for the opportunity to kind of walk you through very quickly um a profile of kind of where we're at and uh I appreciate it questions if you got them otherwise I'll get out of the way yeah I'll just speak to the culture that you've created among your coaching staff and even with the student athletes it does permeate and grow the adults in that culture I've had the pleasure of working with colleagues that have come from that coaching culture and what I see and how it impacts their teaching and how they think about education as a system that we we Center the student around their need and then we we go for progress and we're always um cognizant of that and then they're also open and vulnerable about improving their craft because it really is like I control me to influence that and I've enjoyed seeing that Ripple through different Educational Systems both in colleagues and leaders and I think it's a great way to guide even our work at the table here like student first and then how do we help them make progress together yeah right on thank you appreciate it thank you so much all right next on our agenda we have uh a performance review summary um so in at our last meeting we had a closed session to speak through the performance review of superintendent Champa and the outcome you can see in the attachment and board book um all of I won't read through all of her goals and everything but the the goals are there along with the uh compiled score from the board as a whole um overall Dr Champa got a 3.9 out of four uh four is exceeded expectations and I'll just read the overall summary here the board is amazed at all of the positive changes Dr Champa has made in her short time in our district she's a fantastic leader and change agent specific words and phrases used by board members to describe her include Rockstar transparent honest ethical holds others accountable to high expectations clearly communicates Problem Solver approachable meticulous attention to details high level of professionalism and support for staff school pride ferocious calmness that keeps things controlled old always learning and seeking Solutions wants all to be involved great self-awareness and transformational leader so we appreciate everything that you do for us and look forward to next year here thank you let's move on I thank you I appreciate it and 'll strive to thank you I appreciate and we'll strive to make uh 24 25 the best it can be so thank you absolutely thank you all right and next up we have a building construction fund project update from Miss subbert thank you so the building construction fund accounts for the money the district received from the voter approved bonds and the money can be used for school Renovations and improvements so the update since last month um the current unallocated balance is about 171,000 um we do know we owe some money in Arbitrage so we're kind of leaving this unallocated there to account for that um the current remaining balance is 2,669 th000 um as far as updates from the last month there's not a lot within the categories but just know that those projects that are in process there is a lot of work happening right now um so we'll start seeing some of those projects close out in the next few months and I can take any questions if there are any all right thank you um next up we have a data request update from Miss Mo good evening um this month um the the legal bills that have come in there were no expenses related to data requests as far as legal costs we do currently since July 1 we have seven data requests that are pending six of those data requests have come in the last week um we have one the work we've been work doing some work to begin on one in particular and at this point we're anticipating that the one data request that came in is going to probably be 100,000 Pages or more by the time we get done so and that's one of the ones that have come in so we're working Fast and Furious on data requests right now okay so I have a question 100,000 pages of documentation does that all need to through legal for redaction before it's so legal has to riew 100,000 Pages for one data request correct do we have any idea what kind of a cost that is going to be to the district and the taxpayers I do not do we have any historical data if it was a lesser volume of pages to review what they've cost historically I can probably pull so the the difficulty is is that you start and you gather all the data and get it to them they then go through review all the data D duplicate requests and go through the data to make sure all the data is responsive and then they take that information and they start reviewing and redacting so you can start out with a large number and it can come out as a much smaller number in this case the reason I believe it's going to be the number that we're looking at is because just in the emails we've pulled alone there's 115,000 emails that are going to be reviewed to see if they're responsive and that's emails not the attachments and the pages of the emails that's just a number of emails and again keep in mind we pull that what we believe is responsible and then it gets whittel down to what is actually responsive and reviewed but so it just depends on how there's really not a set time for every 10 pages it's half an hour or anything so should we start tracking The District staff hours in addition to Legal expenses associated with these one question second question historically when data requests come in all the data is gathered legal reviews it we pay the bills what is the outcome are they picking up this information do we depends on the request some people have chosen to do inspection and so if we have a document that or information that comes back from legal at say we've had some that are 3 4,000 Pages we we set them up on a computer and they can go through and look at all the documents and tell us which ones they want and then they pay for each copy that they take um if they don't take any copies they just look at the data there's no there's no cost to recoup the costs are we eat the cost if they take copies it's 25 cents per page for 100 or less and then we do actually track the amount of time and the cost of the lowest level person that can do the work and then for if it's over 100 uh pages that I requested it's a calculation of how many hours and the cost it costed to it how many pages are per in there you divide the total cost of the paper and the labor by the number of documents and the request to get the per page count any other questions um I guess to my knowledge on this on the one data requests that I'm aware of um no one has reached out and asked questions about what they're looking for or what they're looking to get um the public absolutely has a right to all of this information but now hearing the astronomical expense that this is going to be um I would urge the public to reach out to the board with their questions first uh before taking this route if there's anything that we can get clarified before before going this route because um that's concerning to me as a fiduciary for this district and to taxpayers uh thank you for the information um all right next up we have I'm sorry what's going on um next up we have our Schoolboard representatives and committees uh to report out and the first one we have director zuzic with the isd917 um report e do things like find housing and you know help them to get furniture and all kinds of different things the work that dror favor and his team are doing at 9917 is is incredible and it's being modeled throughout the state or replicated throughout the state thank you any questions for director Zu absolutely uh director zuus I we had the pleasure to be at the same 917 Retreat under different capacities and different hats and I thought it was unique to note that with the culture that they've developed they are likely going to be fully staffed when the school year starts September 3rd and I find that incredible in the world of education so again a hat tip to them for what they've cultivated in that in that space yeah all right any other questions all right moving on thank you uh next up we have an amsd update from director Bruns yeah the focus this month has just been keeping uh members of boards up to date on new laws that are in effect this month um so we talked about that at length last month in our regular board session but I also want to just keep you uh a breast of the financial situation of the state net receipts are up 4% over the fiscal year so the state is making more money some months higher than others uh with like a growth rate of like 2% um over specific months but when we go to Advocate on our our own behalf um in January through May of 2025 um it's reasonable to make requests to to fund mandates and make other requests cover the crow subsidy those things would be reasonable asks um if the books Trend in the way that they are uh for folks at this table uh November 14th amsd and Bri works are hosting their conference so I would look into that and register two high quality organizations that's high quality PD and for anyone in education get your boses that's where they are all right thank you any questions for director Bruns all right um next up we have the community collaboration committee update with uh Direct Pine uh we have not met since our last event and since school's coming back in session we're going to put on the next work session for us to establish the times and dates for the rest of the year thank you uh next up is the facilities committee director Milner we also have not met but we have a meeting coming up August 9th at uh 8 o' in the morning in conference room a all right thank you uh next is the finance committee update director zusik we have not we have not uh had a meeting since our our most recent one and the next one is uh is on the books and coming up all right thank you uh next up we have the napac committee update from director Bruns yeah uh my family was was out of town so the the pleasure of attending this meeting fell on Vice CH Jus so I want to thank you for attending and filling out this not sheet for me um but I will relay that messaging along that the Native American leis and position was offered to the top candidate was it that's a w so there's a meeting tomorrow at 6 at Pleasant Hill Library so we'll be talking about that I'm sure um they'll also be electing their Vice chair at that meeting they've they were hoping to get an informational booth for the event on Friday were they able to secure one maybe no one at the St can speak to that 28 ah okay 28 awesome Yep and then the the some talk about indigenous people's day October 14th and how they want to lay out um programming for that day programming in the classroom um possibly tribal flags at each school for permanent display land acknowledgements and then napac hosting another family fall event but again meeting is tomorrow I would encourage you to intend it's a great Community to be a part of thank you any questions right uh next up we have our student School Board committee update from Vice chair dle we just met before this meeting so you can expect to see a summary at the next meeting in August sounds good all right thank you um and then finally we have our lengthy policy committee updates it's not lengthy there only legislative revisions so the committee reviewed 32 policies with legislative provisions on July 1st of these 25 of the policies are listed under legislative revisions and they are only included for transparency purposes these revisions quote directly from the Minnesota from Minnesota law and involve clerical updates that do not affect the substance of the policy the school board May adopt these revisions in a single meeting pursuant to isd2 200's policy 208 if any board member wishes to discuss or address a spefic specific policy they can remove it from the consent agenda the remaining seven policies were already under review as part of our three-year policy review cycle and will continue through their standard three reading process I will detail one policy for first reading um once I'm done reading the next summary I do want to mention policy 504 internet technology and cell phone acceptable use and safety policy is not on the agenda tonight because the committee did not get a chance to um get to that policy in our last policy committee meeting it will be a topic of discussion on a week from today during our working session and the following day at our um policy committee meeting we met again on July 29th in collaboration with building principles and District administrators the committee discussed the 2024 legislative revisions policy 506 d student discipline updates will be detailed following the summary and policy 613 graduation standards there are no additional updates just the revisions that were made um due to the legislative session the committee had a lengthy conversation with administrators regarding policy the 606 set of policies which are textbook and instructional materials these conversations will continue and the board can expect to see these um back in the coming months our next meeting is August 88th at 11:00 a.m. start read okay so our for first reading tonight we have policy 615 basic standard testing accommodations modifications and ex and exemptions for IEP Section 504 accommodations and LEP students the committee um had discussed this policy there were a lot of Chang es based on the fact that it hadn't had a full review since 2006 um so section 2 added A and B section two added or replac c section three replaced language and section four replace language of course there were legal and cross references reference updates as well and that's all we have for first readings anybody have any questions uh Vice chair drle as I read through it um and with the special education lens the the M Tas the Minnesota test of academic skills as as an a is is it feels just in the flow of how the policy is presented it's getting like that lead dog treatment and I wonder if it would be better to begin with the MCA and and that process for accommodations and and then and then move into mtas with its specific eligibility and appropriateness measures as as a member of the IEP team and move that down so I was thinking as I read through that a would become outlining the comprehensive assessment and those processes and then move into the M task and then eligibility for that as well would you mind sending me that sending that to me in email form absolutely perfect because we'll bring it back to committee next week then when we talk about it again okay perfect thank you any other questions okay so then we'll move on to second second reading um changes that we had so policy 506 student discipline the committee discussed um section 11g it is now updated to include the language from section or section 11m um and then 11m was removed the committee is recommending FASTT tracking this policy for adoption tonight because of the student handbook even though it's a first reading second reading sorry and then also policy 504 which is on our agenda for second reading is student dress and appearance and that is also being recommended to be fast-tracked and there are no additional revisions or changes to that do you want me to go through all the ones that so we're looking for a motion to move those two items to an action item correct tonight yes okay so we're looking for a motion I move to go ahead I move to um put policy 504 and 506 as an action item for this evening's meeting could I get a second please zic would second thank you any discussion all right oh go ahead uh chair Tate as I read through it there's there's a mention uh of the use of Saturday school as a form of discipline and I wasn't sure if building still use that model and then having run programs like that using School the place we want folks to go to as a manner of discipline always felt um like cognitive dissonance in my brain like that that was always a hard cell um if folks are using it or aren't using it is probably relevant to the conversation because if they're not using it then we can just strike that out of the list and that's just not a thing that we do anymore as a form of discipline I would I would say it depends okay um I know that for some it's been very effective for students and for staff um but it depends on availability and all sorts of things but it it has worked um in a positive way and I will just make the statement that that PO policy 506 is mostly driven by msba model policy except for the revisions that I talked about adding G&M together and then also we shifted a lot of or a lot of language that was encouraged to to will or we either will or we will not instead of encouraged to as the language and the policy all right any further discussion all right with that uh we need to do a roll call vote on the motion at hand is to move policies 504 506 individual action items this evening Vice chair drle I chair Tate I director Bruns I director zuzek I director Pine hi director re Meyer I director Milner I all right thank you so those should be the first items that we address as individual items and back to Second reading the remaining policies for second readings there were no changes to other than legislative revisions um we have policy 509 enrollment of non-resident students policy 511 student fundraising policy 513 student promotion retention and program design policy 518 DNR and dni orders policy 519 interviewing of students by outside agencies 521 student disability non-discrimination 722 public data requests and 806 crisis management policy any questions on the second readings for tonight okay thank you and then um we'll come back to the third readings and the after we go through it looks like we've got an item on the agend the consent agenda sorry consent agenda is next um and if you want to speak to uh specifics on the policies within that that'd be [Music] great yeah so all the um so next item next item on the agenda is the consent agenda so if you'd like to make a comment about anything in there so we did pull 507 out of the consent agenda for individual action the reason that that was pulled out is because I would like to offer an amendment to the policy before we approve it um the reason for that is we got some feedback from the police um from the Hastings police department and so I want to acknowledge that and remove section 4 C or otherwise an agent of the school district before we adopt that tonight but since it is in third reading and this was a legislative revision I didn't think it was we just didn't have time to get to it in our policy committee meeting so we're talking about it as a committee of the whole okay thank you so that'll be okay so that will be so we have 504 and 506 now in the consent agenda correct and 507 will be moved to the first individual action item okay we set anything else policy related no we are all set to go all right um I just would like to take a second to uh thank Vice chair dressle she has put in an amazing amount of work and time in getting all the legislative updates into these policies uh how many policies were updated with legislative updates3 30 33 policies that she had to go through and make all these changes so thank you so much for your time very much appreciated Marcus thumbs up clapping the whole deal sorry director Suk um all right so next on our agenda then we are uh I'm looking for a motion on the consent agenda please don't we have to do the first action item no you're right no we're good consent is first yeah I motion to approve the consent agenda Mar seconds all right any discussion um one second let me scroll real quick it's a lot of policies so want to make sure I'm not missing anything so hold on one second where does the consent agenda end holy cow okay so I would like to do you want to actually can you make a comment about policy 429 please that is in the consent agenda that's the one to recommend for sunsetting absolutely so policy 429 is conflict of interest we had originally Sunset that policy but then we thought we needed it for auditing um so we brought it back with the intention we talked about it at the board that as soon as we found it in other policies that we would Sunset it again um the language that we needed to make sure was covered is available in policy 704 I think 7 I'm going to have to look it's in the 700 series do you know off the top no I don't but we did get the guidance on that to ensure that it was covered so the intention is to Sunset it again without having two meetings to do so since it was the intention to Sunset it as soon as we found that other information in another policy where it covered it any questions all right thank you for that all right with that any further discussion on the consent agenda all right uh with that director or clerk Milner could you please take a roll call vote director Pine I Vice chair drle I chair Tate I director zuzek I director Bruns I director Milner I and director beerer I all right thank you um and then sorry I got to refresh and it's going to get all messed up 721 is the policy thank you than you all right so the first item up for individual action is now policy 507 so oh go ahead just a comment about 507 I know you're about to vote on that one um since it wasn't we weren't able to get to it in the policy committee I would recommend that you wait on this policy just because the recommendation there's been so much contention on this policy I want to make sure that we get it right and there's not additional changes coming forward so I would appreciate that one waiting so then I motion to move policy 507 back to committee be Mary seconds all right any discussion all right seeing none uh roll call vote to move the this move policy 507 back to committee please director zek I Vice chair drle I chair Tate I director Bruns I director beer Meer I director Pine I director Milner I all right thank you uh next on our agenda is voting on The Personnel report I'm looking for a motion on this item looking for a motion on the Personnel report I motion to approve the Personnel report second dressle all right any discussion all right seeing none please uh take a roll call vote chair Tate I director Bruns I director zuzek I director Pine I director beer I director Milner I and vice chair drle I all right thank you and next up we have uh donation acceptance resolution so clerk Milner could you please read the resolution I clerk mil Milner introduced the following resolution and move for its adoption whereas Schoolboard policy 706 establishes guidelines for the acceptance of gifts and donations to the district whereas Minnesota statutes section 465.16 approved by 2/3 of its members and whereas the reference donations in the district 200 donations report from January 2024 to March 2024 have been generously donated so we need the motion you well you made the motion so we need a second second address Le all right thank you any discussion all right um I just want to say that this is absolutely tremendous mend us uh donations total just under $214,000 in this quarter that is astronomical and thank you to our community for your support of Hastings Public Schools all right now uh we can do a roll call vote Vice chair drle I director zuzic I director Milner I director beer Meer I director Bruns I chair Tate I director Pine I I have to say I feel like you're um trying to keep us all awake tonight with being a different order every time just waiting with the trigger well so I have one more sentence to read now so therefore be it resolved by the Hastings Public School District School Board to gratefully accept these gifts yes thank you all right um moving on we have a district vision card adjustment superintendent Champa sure so um if you take a look at our district vision card this has been before you earlier um so one change that I wanted to point out to you of course as soon as we get this done we are notified by the state of Minnesota that at the very bottom our operational efficiency we had a clause there with school Finance award based on mde criteria MD is no longer offering that starting this year so um however what we are adjusting it to in this was in collaboration with director subbert is that we will still annually meet those established criteria um so just wanted you to be aware that we will not get that award from the state but we'll use that same criteria any questions all right seeing none uh I'm looking for a motion on this item I move to approve the revised District vision card for 2024 thank you Pine second all right any discussion all right with that please take a roll call vote to approve the modified District vision card for 2024 director zuzek I Vice chair drle I director Bruns I director Milner I director Pine I chair Tate I director beer Meer I all right thank you and next uh we need to appoint a representative a Schoolboard representative to The Relic your board uh this is actually something that we did in the organizational meeting and after that meeting it was realized that there is paperwork actually that is submitted to the state every September uh that requires that we name the the folks on that committee um so we are doing this a little bit early but with the intent that this person would be appointed starting uh September 1st um So currently we have director zuzic is on this committee and if you wouldn't mind sorry to put you on the spot would you just say a few words about what is entailed in being a member of this committee please affirming on behalf of the district that each person that renews their license has met all of the criteria there is a group of people they are teachers throughout the district representing different levels different buildings and different programs that meet after school one day a month this past year the meetings were at the high school they are very efficient they're very good at what they do I would say that it's typical that once meeting they'll bring something forward and say let's talk about this one topic because there might be a a theme or a trend line to the way that um something is being managed or something is you know being questioned or or how can we speed up the process to make it quicker for our staff to get the feedback that their lenser renewal credits have been approved it's not a heavy lift it's it is a heavy time commitment once once a month for about an hour and a half all right thank you all right with that I need to ask if any board members or which I will say which board members are interested in being on this committee I will step up yes yes all right are is anyone else interested in being on this committee all right thank you director Meer uh with that I am looking for a motion on that then zic recommends director beerer for the relicensure committee Pine second all right any discussion all right with that a roll call vote please director Pine I director zuzi I Vice chair drle I chair Tate I director Bruns I director Milner I director beer Meer I I thought you were gonna say nay for a second there all right thank you for doing that uh and next on our agenda is wit and wisdom modifications all right I have the pleasure of introducing our new teaching and learning director uh Andrew H Hodges is here and so he will give you the modifications so welcome and I'm not sure that all of you have met him so we're happy to have him with our district welcome thank you I come from a much smaller district and we didn't have these fancy microphones so this is I feel very special up here uh I'm I'm pleased to present to you about our Wht and wisdom program review uh I first want to give my gratitude to Andy Larson the 21 teachers and the three uh principles who spent time this summer reading the uh various books meeting on July 18th engaging in conversations about the books and really going through what recommendations they have there's recommendations here um we have for any changes or modifications but there's also discussions they had about what approaches they would have to the text when they go to teach them that might be you know there's what w wisdom has how they would approach teaching the text but they started getting into even more discussions about how they would teach it what ideas they had so they started even getting more juices flowing about the excitement about the curriculum and the books and things like that so uh it was it was really great uh for them to take the time and I really appreciate them doing that uh over the summer and getting started with that uh during this process that they were doing this review they went through and looked at kind of three big buckets does the material present any inaccurate content uh meaning false or misleading information stereotypes of different racial cultural or religious groups uh two is the material appropriate for the age level that you teach is it content that could be too scary for students does it contain inappropriate language or subject matter that would not be understood and three are there any other concerns you have about the literary content so that helped focus in the discussions that the teachers had when they came together on the 18th based upon the work that the review team did they then submitted the recommend commendations to me I then went through those recommendations um I if I had questions about them I would ask further questions um to Andy Larson or anybody else if I had them uh and then that came through to these uh really out of the three main recommendations um that you see here there are two previous recommendations that are included on this list and so I'll walk through them kind of in order here I do want to point out and I thought I caught this before I sent it and I did send it to miss l lewick lwig when I was sitting here Woods Runner is actually a fourth grade text I have it listed here as a fifth grade text so I did send the update uh as I was sitting here um but the first one is the book My Five Senses which is a kindergarten book um in this book there's an image of a child in a bathtub with their body exposed now you can't see anything inappropriate but when the discussion with the teachers uh the image itself isn't really an appropriate image it doesn't lend itself to any kind of academic learning it doesn't benefit anything really it's something that they saw that would be distracting to the learning that was really meant to be going on and the recommendation of the teachers was either to cover up the image either with a different image um that they could put on that it's a book that the teachers you know they hold it and they read it like this um or if they're with a they're with the students in a small group um that they'd be able to cover that up uh and so we would be able to do that uh and be able to cover that image up and take care of that uh without uh you know having to incur any additional cost uh to The District in that manner uh the next one when then we skipped through there were no concerns from first second or third grade that came through with in terms of either modifying text or changing any texts um the differences came when we got to fourth and fifth grade now previously there was the recommended change and that was already made which is replacing walk to moons with The Invention of Hugo Cabra and so that's already taken place we already have those texts um the next one is George versus George um which is uh a book where the teacher the students have this book in their hands um and a section of the book where the students do not read and is not covered in the curriculum so it's not actually a curricular change that we're recommending here um it's it's a portion of the book that if a kid wanted to read ahead they could access it it does mention a portion of sexual violence um in the text and so the word that is mentioned is um in the text if I skip through to the page and it talks about the British soldiers going through looting seizing people's houses and raping and murdering innocent civilians and so the recommendation was that we would collect the books and that we would censor the word rape in the text so that if students did go ahead that they would not have access and they wouldn't see that portion of the the text in there it doesn't that taking out that word you know it doesn't do anything to understanding the text um or changing really anything in there um and it's something we could again do with incurring no cost to the school district um or changing any of the curriculum again to the students it's not something that's in the curriculum it's not something that they cover um at all uh the next one is a previously recommended change thunder rolling in the mountains already we have adopted uh the birch bark house so that one is already taking place and the last one is Woods Runner the first three chapters of this book uh do contain quite a bit of violent imagery um I was not familiar with this book uh at first and I thought I was familiar with a lot of Gary pson uh so I had to go back through and reread this or read this for the first time I self as well uh and it does have quite a bit uh and quite I started to tab it out and then I kind of stopped tapping it out because it was quite a bit of violent imagery in there and so uh the recommendation was is there an alternative text that wit and wisdom has that we could look at um and so they do have one it's toer secret um I have not read this text yet luckily this book is not covered until module 3 which is towards the end of the school year year it's likely that in our first year of wit and wisdom there are four modules um we would only get through the first three modules that's completely normal uh the first year or two of going through wit and wisdom that schools go through uh the first three modules not all four you still cover all of the standards when you do that um and so this would be towards the end of the year so we would have time to review tolliver's secret uh the question though is are we able to return the text uh woodsrunner to um uh to wit and wisdom are we then able to purchase tolliver's secret and what is the cost that we would incur so that is the question that is out there is there going to be a cost that we incur with that change um but it was pretty um pretty much everybody in that group did agree that the first three chapters it was quite violent and the teachers felt that it would not be um they didn't not feel as comfortable teaching that text uh in addition to these changes you know as Educators we do know that any text that we teach um there's going to be pre-teaching we have to do there's going to be you know um stuff that we send home to families to let them know we're covering this book there's going to be topics that might come up things you might be hearing that uh about what we're reading and so we know that there's going to be those that uh we need to be doing as well in talking to our contact at Wht Wiz they do have those um Family newsletters that we can send out that cover what we uh what's going to be coming up in the modules and that of course we can add to those if we would like to as well if we see things uh from our review that we would like to add into those family newsletters about what's going on uh in that what's going to be covered in these modules um we know that in historical fiction and non-fiction that there terms that are not appropriate anymore that we need to review with students uh I'll give you an example in a text that students read uh there is a word that is used that is no longer acceptable that is used in the book once uh and the word is and we would not use that any longer but the word is used and it's kind of just glossed over in the text and it's not covered in the curriculum to go over what that word but the teachers brought up that they know that we should point out that that word is inappropriate we don't use that you should not use that and that they would have a mini lesson where they review that word and why it's not appropriate any longer uh and so words like that are going to come up those are teaching moments that we have with students and those are times when we really should embrace those teaching moments that we have with students because they're opportunities where we can really uh they might hear that language somewhere else and so it's opportunities where we can have in the classroom where we can talk about that um and so I I welcome questions about uh these recommend changes or any other questions you might have about other texts that we might have uh in wit and wisdom or any other questions about the curriculum and if I can just add what Andrew just mentioned as far as the earlier decisions with walk to moons and thunder rolling in the mountains those were in collaboration with the Minnesota Department of indigenous education thank you um are there any questions comments board members yes for outside of those two that you've highlighted what was the the driving force for the other three um issues that were identified to and for censorship or changes the do you mean like the My Five Senses George versus George and W Runner what was the impetus um how did that become known and and then to drive work in that area uh so the the teachers coming together to have the discussion uh so when they were reading the books they each individually would identify you know is the materially material appropriate so in my five senses when they're reading through the book um and I can thought I had the page marked on here uh when they're reading through the book and they come to the they would come to the page and it says water you know they see the image and they said I don't know that that image is appropriate for the classroom um and so then they brought it to the discussion and they said you know I look at the question it says um you know is the material appropriate and they said I don't know that this is an appropriate image that I would bring into the classroom would I bring this image to the classroom if it wasn't in the text I would not bring that image to the classroom if it wasn't in the text on my own and so that kind of brings that kind of discussion to up um George versus George similarly um the book itself other than that you know they got to that point because they reviewed the entire text um had we asked them just review the curricular text they would not have even gotten to that point of the text but we asked them to to review the entire text um which I think is is the right thing to do uh because students are I would have if I was in fourth grade I would I would loved the Revolutionary War at that age I would have read the whole thing um and so uh I think it's it's good to do that um and really get that whole context um same thing with W with woodsrunner that actually is part of the curriculum reading those first three chapters uh one of the options that a teacher uh said was you know we could just do a read aloud before we hand out woodsrunner and read the first three chapters to students just the teacher reading it um and giving that context and having discussions with students about that imagery and about like what does it mean and all of that and having those discussions um but that also adds a decent amount of time to then have that have those discussions when if we're wanting to cover you know the learning content and standards um that adds a lot of time that you're then doing to cover a text versus covering the learning standards appreciate that thank you um I'd also like to thank you and the staff uh who took the time to go through this and and really come through it and everything um as we had discussed when we when we initially approved uh the curriculum with modifications the goal is right this is literacy curriculum the goal is to make sure that no parent would feel the need to opt their child out of learning how to read right so we want to make sure that we don't have anything um that uh that would potentially cause that um and I appreciate the the updates that have made I do have a question about one book um is the book separate is never equal going to be part of the curriculum is that the plan yes so separate but never equal would be in second grade module 3 I believe okay so and and that's what I found online too was second grade um so with one of the questions being uh is this sorry I'm going to flip back here is the um content it is the content or does the content stereotype different racial racial cultural or religious groups um there's a cou there's two pages that I'm concerned about in here um and it is um it's so the the book is about racial segregation in California um and kind of how that flows and it's it's a court room uh uh scene kind of a thing um and so the I believe it's the principle is being asked for what other reasons do you send children to the Mexican School asked Mr Marcus Sylvia and her family braced themselves to hear what Mr Kent would say next for their social Behavior they need to learn cleanliness of Mind Manner and dress they are not learning that at home they have problems with lice impo and tuberculosis they have generally dirty hands face neck and ears um and then it goes on a bit and I I've listened to this book twice I listened to it last night and my concern is that this doesn't seem in my mind anyway this isn't really resolved as being hey no that was completely wrong he doesn't admit that this was wrong and so I'm concerned about the stereotyping for those specific Pages yeah and I know when when I looked at this book um in these Pages pages 26 and 27 um and looked at it under that question um 1B in particular the the lens I looked at it through was is is it presenting a stere is the book presenting The Stereotype or is the book dismantling The Stereotype and the book's intent is dis is to dismantle The Stereotype not present The Stereotype uh which is why we didn't see that it fit uh 1B in our opinion uh which is why we didn't put it under recommendation for uh a modification thank you are there other questions concerns comments all right um with that uh I'm looking for I guess okay so my other opinion on this book I don't feel like the book is age appropriate uh with the courtroom drama and and all of that um that's my opinion um so all right looking for a motion on this item to approve the wit and wisdom uh modifications zuzic would make the the motion to accept the Wht wisdom curriculum modifications and uh with that I would just comment that I'm grateful for the effort of the staff that did the work okay um we we let's take a second looking for a second Bruns will second all right thank you I'm Sor and then that's okay any discussion director be Meer yeah I would just like to thank uh everybody for the hard work that's been done too and the transparency of it I think that's important and uh job well done by everybody thank you with that we'll take a roll call vote director Pine I director Bruns I chair Tate I director Milner I director be Meer I Vice chair drle I director zuzic I all right thank you and thank you Mr Hodes for being here this evening thank you appreciate it thank you right I have way too many tabs open okay next up uh are two International trips um one of them is actually a grease pre-trip the Greece trip itself was approved by the board last summer um and the second one is a new trip um superintendent Champa did you want to make comments about this yes uh so for both of these we did just update this form and so the updated form was just added earlier today so I want to give some context to this and then if you want to wait on this this um first trip isn't it until October and so one of the things that we have found that was some of the organizations that our um groups work with there may be some other opportunities so one of the things that we added to the form is is there a pre-trip opportunity what does that look like all of that so the first one that you have is a pre-trip form or pre-trip approval so last year we had a couple of people go on a pre-trip for this Greece trip and so what they do is they look at the venues they look at the safety they look at all of that um ahead of time and there's no expense to the district and and we can talk about that in lots of different ways I'm sure um but that's how that's presented and they're afforded the ability to go on that so we just wanted to make sure in full transparency that the board is aware of that and approves that now last year when the trip went in the fall um Miss Chandler was not able to go at that time so they are offering her the pre-trip this fall instead and so um again she didn't go last fall because of a number of reasons and now has the ability to go this year so what you would be approving is the pre-trip for Miss Chandler for the gree trip that has already been approved as a student trip the second one is and again um I'm consider that you might want to consider pausing on both of these because the form was just updated this afternoon um the correct form was not on here the second one is the France trip and this is through Mr Lal um and in this case there is not a pre-trip so this one is just for the approval of the trip itself all right uh so um I'm going to start I honestly the updates of the forms brought more questions to my head than than answers um and I would appreciate having some additional time I think this was like 3:00 this afternoon 4:00 this afternoon that this got updated I I would appreciate some additional time to think through this and um ask questions um one of the things I'm wondering is why do we why do we feel the need to have pre-trip on some and not other trips um I'd also like to understand how how these pre-trip are paid for um ultimately um and uh understand you know just just I I I have more questions I'll just say that so I would like to actually move that we um postpone the vote on this until a future meeting and maybe that is um something that we tack onto our work session we're going to I believe we're going to have some contracts we have to approve anyway in that special section session next week um or possibly the end of the month anyway I would like to move that we postpone the vote until a few another meeting in August I second that motion uh any discussion so I will just say that I it brought a lot of questions knowing that teachers go on a pre-trip before the students go on the trip and if it just raised a lot of questions for me is it who puts the bill for that because somebody's voting the bill for that it might not be the district but is it the parents so those are the kinds of things that I'd like to see come forward um in the information that we receive go ahead having just attended the Washington DC trip with eighth graders I mean they have chaperon and I mean everything's in place so my question on a trip like this is do they not have those people is that why they're going over to determine safety and all of those things is it a completely different style of trip there are others better suited to answer your questions so we'll make sure we have them so yeah so the objective is as you know with this new information formulate your questions send them to superintendent Champa so she can get the feedback and we can have a full discussion um at a future meeting so all right any other discussion all right with that uh looking for a roll call vote on the motion to postpone the vote on the Greece and France trips until a a meeting in August so roll call vote director beer Meer I director mil I chair Tate hi director Bruns I director zuzek I Vice chair drle I director Pine I all right thank you um next we are looking at our future meetings um and we have this great new format that was developed very colorful um so our next meeting is our work session which is next Wednesday night at 6: p.m. right here the day after we have our policy meeting and then we have our student school board meeting uh committee meeting on the 8th and then on the 9th we have the facilities committee meeting go ahead the student School Board committee meeting may be moved to the day prior isn't confirmed but I just wanted to put that out there so it's being transparent about it thank you for that um and then at this time we have our building tour of tillen uh planned for 5:00 p.m. on the 28th and we have uh our regular board meeting is scheduled for 6:00 p.m. on the 28th um however our Hastings High School uh open house is scheduled for the night of the 28th and we have two board members here with brand new uh freshman and I would certainly appreciate if we could accommodate so that I could be there and uh go to the open house for my my daughter um this is my first high schooler so all new experience here um so anyway I'm wondering one option would be that we push our start time that like I said the open house is from 5:00 to 7: I'm wondering if we could would consider pushing our start time of the regular board meeting to 7 PM instead of 6 PM is that does everybody can they accommodate that all right thank you very much um Everybody yes all right and then um I don't know what you want to do with the building tour I would skip that because I'll be at the open house uh if we want to keep that at 5:00 or if we want to look at moving that to a different time as well um I don't know yeah what would you like to do with that because I know um director Gore will be staying specifically for that so I just don't want her to stay and then we have a slim crowd I will not be attending that one I have a I have a high school or two I'll be there and then we have an open IST 194 has an open house that night so I wouldn't be in attendance at that tour I have a work function that's going till 5:00 p.m I won't be there would you prefer changing that may we could move it to six because that would still give us an hour ah of time that just keeps her an extra hour then to let's look at September if you're okay with that sounds good good okay thank you and appreciate the modification there um then looking ahead to our agendas here um so next week um so this is one thing board members be ready to discuss uh resol possible resolutions to send to msba um the deadline for submitting those is in September uh msba is the Minnesota School Board Association and they are asking for uh districts to submit resolutions to them they no longer accept resolutions written by individual board members it is it has to come to them from the from the board instead so this is a change in their process um then we will also be discussing superintendent champa's uh goals for the next school year we will be having a conversation on uh a new cell phone policy so for folks who are not aware uh the state legislature this year has dictated that we have to have a standalone cell phone policy and it has to be in place by March 15th so we currently have a cell phone policy and unfortunately this is going to mean our policy may change mid school year but it is what it is um so we'll have our first discussion as a board about that and then that the intent of that is to set the direction for the policy committee to create that policy um we'll also be discussing the hockey arena roof and uh the city administrator is going to be attending we will also be um discussing the hand books for uh student handbooks staff handbooks um and then we will be uh previewing a proposed discipline and student Behavior report card um uh new format by the principles so that's our work session next week um to no okay um all right so then uh and I mentioned a little bit earlier we will probably have some contracts that need to be approved next week as well so will'll probably tack on a special session um to get those approved and then um the only couple things that I have at the August regular session so far is to approve the superintendent goals and then the uh a decision on the hockey arena roof so those are our topics coming for the next month all right any questions all right so I yes are you saying that we're going to um have a special session before the working session next week yes okay thank you it work okay we'll just adjust okay um all right and then if I if there's nothing else regarding scheduling we're good to go all right then I'm looking for a motion to adjourn Milner moves to adour Second drle all right any discussion all right with that please take a roll call vote One Last Time director Pine hi director zuzek I director beer Meer I Vice chair drle I chair Tate I director Bruns I director melner I all right thank you have a good evening