e e all right the time is 6 o' and we will now call the April 24th 2024 regular board meeting to order um first uh director Milner could you please take attendance director Pine here director zuzek here Vice chair drle here chair Tate here director Bruns here director Milner here and director beer Meer here right now I'd like to ask all those that are able please stand and remove your headwear to say the Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible withy and justice for all thank you right next I'd like a motion to approve the agenda director beer Meer motions to approve the agenda agenda second zusik any discussion director jley I would like to pull the bid out for the no I'm not going to know what land Landscaping thank you out of consent and just put it in an individual all right um any other discussion all right I would actually like to request that we pull the three uh policies to be sunsetted out of the consent agenda and have those as an individual action item as well all right anything else all right all those in favor of the revised agenda with a few items pulled out of consent please say I I all those opposed say nay all right motion uh passes unanimously to approve the updated agenda right next can I get a motion to approve the minutes from the March 27th a ail 22nd and 20 April 23rd meetings so move dressle right can I get a second Bruns will second all right any discussion all right seeing none all those in favor say I I all those opposed nay all right um motion passes unanimously to approve the meeting minutes from March 27th April 22nd and April 23rd 2024 meetings um next I'd like to take a moment to not uh recognize our visitors thank you for being here tonight in person and thank you for those online who are viewing appreciate your um dedication to isd2 200 all right next on our agenda we have announcements and recognition first up is Raider Spotlight with superintendent Champa all right everyone knows this my favorite part of a board meeting so with that I'm going to invite our um activities director Trent Hansen up and he's going to introduce our students all right good evening thank you for the opportunity to be here it's a privilege to bring students with you right it's a highlight for sure and so we're going to take this in two steps if you're cool with it so I'm going to start with these two gentlemen first um the Minnesota State High School league sponsors two premier individual Awards one specifically for juniors one for seniors so each member School of the league is able to nominate uh one male and one female Junior for What's called the Excel award talk about that one first and that stands for excellence specifically in educational leadership so the Baseline requirements are you have to be a junior make an adequate progress towards graduation involved in at least one State High School leag Sporter activity and then recognized specifically for your leadership and service to your school and your community so we are thrilled to recognize um two students every in doing that and Noah Quigley was our excuse me going this way Lucas Voss was our recipient of that Excel award this year and to be fair Noah won it last year so I'm not totally making it up as a junior but this year Lucas was our our male recipient and he's here because what happens is uh all those member schools submit those uh local winners there's hundreds of them that are been considered by a committee at the league I've sat on that committee for over a decade so I can speak to the you know the quality and the threshold of student profiles that you review and then there are 32 different students that are selected for a Statewide commodation and we're thrilled that Lucas was one of those 32 kids that received that recognition so um really proud of him uh I would like to just have him introduce a little bit about what sports you're in what activities you're in and what maybe leadership roles you hold as a captain or a little bit of service so I'm giving you the mic big guy um I'm Lucas Foss uh I'm a captain of the football team captain of the basketball team and then captain of the track team and I'm involved in peer helpers and yeah he's busy and he's an awesome kid so well done all right uh the other award is called the Triple A award there's three A's and it stands for academics Athletics and arts so this is specifically for seniors once again we recognize a male and female one are two total from the senior class uh Noah's our male winner this year to be considered uh you have to be again adequate SW graduation but you have to be uh outstanding in all three of those areas which makes it really unique right so you have to be outstanding in the Arts in the Athletics and also an academics so this award is selected by our uh administrative and counseling team we work through all the profiles of students that are there uh similar um there's hundreds of local winners that then go to region consideration 32 Statewide uh receive Commendation Noah got that accommodation as a AAA Award winner as well so pretty rad to have two kids from the same school in that really small group and so I'll I'll give no other mik to tell you a little bit about what he's involved in uh Hastings wide I'm a captain of three Sports I ski a lot in the winter I do Nordic skiing I'm in cross country and and uh track and field so uh distance Sports and uh I I show live stock over the school year I'm in 4 um it's about a summary of what I do NHS Lucas is in that too but it's all good I know yeah um next year um well coming into the summer June 11th I'll be going to basic training and then as soon as I graduate for that I'm pretty much moving right into the you pack in my bags and I'm going to be going there for four years for biochemistry is the current plan so and working with that one of the things that we've just added is recognizing our Raider Spotlight um with just a token acknowledgement for you so nice any other questions for these guys no what do you show I'm uh I I show in the summer I I show cattle uh family tradition with that and then uh Lambs as well so me and my sister kind of do a bunch of stuff with that over the course of the the year yeah get two kids up here right but just fantastic representatives of just a broader culture right and they both know this um but there's a pool right of really outstanding candidates that you have to be selected from locally first of all and then on a broad scale so we're proud of them well done yeah so I'll kick these guys out I'll bring up our next student conratulations take [Applause] that welcome aboard all right so also a thrill to Inu and recognized Skyler Little Soldier senior student athlete at the high school she's here for a couple different reasons but the first one is that come out of the winter season we like to bring in any of our state champions to the table and Skyler was the individual state champion at her weight class and girls wrestling this year which marks the third consecutive year that she's been not only the section individual champion at her weight class but the state champion at her weight class so she um ushered in the era of girls wrestling in the State High School league three years ago the first time it was a a sanctioned event and has won the title every year she's been in it um which is obviously unprecedented and uh Benchmark setting uh which is pretty rad so that's the the primary reason uh that she's here I'll also note that it's been a busy last week and a half or so maybe last 10 days umot it's banquet season for Skyler 2 she was our uh Athena winner as the outstanding individual female student athlete at the high school which there's a really cool event that we were able to attend with her family um in St Paul at the River Center and then the next day I know the next day yep she was in Hanley um the uh Minnesota American Indian uh Association also recognized her as one of two female high school athletes of the year so she's been on the circuit um shaking hands and signing autographs and uh yeah really proud of her so I'll give her the mic for questions tell you a little bit about maybe what you're doing next year talk about the state tournament any questions you have yeah well I'm scy Little Soldier the state tournament was outstanding this year the numbers were over a thousand for girl wrestlers in Minnesota in the High School league um next year I plan to attend Grand Valley State University to major in pre- Pharmacy and continue my wrestling career I just want to say congratulations that's amazing thank you yeah I don't have a question but this is the first time I'm honored to meet you I mean I have read about you I have never met you this is I'm impressed I've watched and followed you uh kind of aaru here so it's great to meet you thank you right on all right thank you for having me tonight thank you all right next up we have our spring employee of the semester winners and we had our um spring semester employee of the year um Awards went to Casey likes Christina cook Dirk wasn Michaela Burr Anthony lero and Emily Kendall so come on up please we'll have both of you up and then we'll have you stay yeah so have a seat tell us a little bit about uh how long you've been with the district and what you thank you um well I started in the district s eight years ago um started out in Food Service um subbing in different areas also working at Kennedy Elementary and the computer labs and secretarial stuff and then I came over to the dark side and started working at the district office and um I have been there ever since I started off in the copy center um in the district office and then I moved into finance and now I'm working for special services doing third party billing I don't know how I feel about the dark side but um Casey brings the sunshine each and every day so she just uh lights up the room and has a positive attitude that um is just contagious all the time so no surprise congrats thank you yes yes um okay this will date some of the people at the table I'm not going to name you Jenny but um if you're in school but I started teaching no uh 20 of my 26 years in public education here in Hastings started the fall of 98 as a teacher I started coaching actually two years before that but um so 13 years of coaching and 11 years of teaching uh all at the high school health and physical education uh launched all the at the time the brand new strength training classes that didn't exist uh in that era uh I spent six years years in South wash in my first administrative uh run as an ad and AP and was was blessed to come back in 2015 so I've been an administrative role since um a little bit of assistant principal work and mostly Athletics and activities work with a little Middle School principal sprinkled in um so yeah that's where we're at yeah excellent well congratulations to both of you and Trent was just named our employee of the year so congratulations to that all right thank you and next we have our uh public comment session so at this time we'll hear comments from the from the public uh I I will note this is the first time we've had public comment during the meeting and televised since August of 2021 so this is a new change uh we have one speaker tonight who will be recognized in allotted three minutes of time Miss lewig has a 30 second sign to alert you to the time remaining as well as a timer to Signal the end of your time uh we ask that speakers State their name for the record and refrain from using this time to criticize or complain about any specific employee by name uh Please be aware that the school board is interested in hearing com ments from the public and will listen carefully but is not obligated to respond or debate in this setting and we request that speakers be respectful comments by any others made uh will be ruled out of order and those not abiding by this may potentially be asked to leave so our public commenter please come forward welcome hello my name is Lisa hidin I'm a Denmark Township resident former School Board member and employee of the district I was going to come tonight and talk about legal fees that were um incurred as a result of board questions that are outside the role of governance I made a public request after public data request after not getting that information from an email request or a previous um ask at a business meeting so what I discovered though is when I came to get that data I asked for the first quarter I only want the summative number I don't want any of the the details that require redaction or additional legal fees is that to date we've only received Bills going into January so what that indicated to me is that previous reports by the board have either been um misunderstood or disingenuous as the there have been two data practices uh reports both in January and March indicating about $5,000 in legal fees associated with public data requests and then a number of requests has been reported I think what's not been clear is that the legal fees are not associated with the data requests that have been documented and numbered in the meeting and I think it's important for the board understand that and the public to understand that those legal fees are associated with requests that happened in 2023 quite some time ago so there's a there's a gap and I anticipate I'll come back when I receive that first quarter information that January through March information and um speak to that since it doesn't seem like it's going to get reported out in business meetings um so until then I'm just going to ask that the board's state of commitment to financial responsibility transparency and clear communication be turned into practice because I don't think that that's been the case quite honestly um and then on a a completely different note I just want to take this opportunity to thank the community for the support that was provided for the staff recognition event last week it was um couldn't have been done without just a wide range of both individual business and volunteer members and support it was a great event and I think it's important important that it be recognized so thank you very much thank you oh could you please turn off your mic thank you all right um next on our agenda we have reports and discussions starting with the superintendent report well our public comment was a perfect lead in I only have one topic for the superintendent report and it's just our staff appreciation um one of the things I said is if our staff ever doubt how much they're appreciated look around the event that was um held last Thursday was um only because of a large group of people who came together and either donated or worked or whatever their role was but it just really spoke to our staff and just a huge thank you to everyone and then just a reminder to our staff of how much they are supported and deeply valued in our school community and the at large so huge thank you did any board I I unfortunately was not able to be there um I know the rest of the board was and I appreciate you all being there and showing your support for our staff um did any board members want to add comments to the to how Thursday went it was just amazing two thumbs up all right I've heard good things but and I wish I wish I could have been there um all right next we have our Cadence review here's your monthly Cadence review just a reminder of the work that all of our leadership team members are doing in regards to those three anchor um areas with engaged Learners effect effective operations and communication and collaboration and you've heard from each of the individuals what that looks like behind the scenes and then this is what you see collectively any questions a quick question Dr Champa do you think it's likely that some of those same um expectations or attributes will be tracked next year or or when is the opportunity to have the team reset their goals for next year is that something that happens when yeah that will happen at the before next school year okay so sometimes they will continue so depending on what that is it may be a two-year I'm going to take it to the next level sometimes it's completed and we move on to something different but they all will continue to set goals in each of those three areas that are smart goals you right any other questions okay uh next on our agenda we have the building construction fund project update from Miss subbert thanks so the building construction fund accounts for the money the district received from the voter approved bonds for school Renovations in improvements we currently have approximately 293,000 unallocated um that can be used towards future projects related to Renovations and improvements and then the other updates the grounds insights improvements project has been moved to in design um the overall funds available left in this account right now are about $2.9 million and there was a $177,000 allocation out of the contingency into the high school shower valves project that was approved approved at the board meeting last month and I can take any questions if there are any all right thank you moving forward our next agenda item is the uh Native American parent advisory committee non-c concurrence response all right so earlier this year our Native American parent advisory committee U provided a vote of non-c concurrence for the work of the district and so if you remember came and spoke to that and talked about um how they've had a change in their committee and what that has looked like and so as a district we had 60 days to respond to that and so here is the response to the committee this was hand delivered to the committee because today marks day 61 from when um we received that so they did receive this in time and I will just uh quickly go over the items that were included in our response so one of the things that they had asked for was a liaison um that is a part of our plan and what we have put forth with the state and so my note here was immediately add that dedicated staff we did have interviews for that position on April 10th the second area that we addressed was curriculum and language implementation as required by indigenous education for all and so all areas of our curriculum are currently being reviewed and looking at where those uh standards fit and I will say and I shared this with our committee as well it is a time where our staff so we have a commit a curriculum overview document right now and our staff are asking for more resources so there have been um conversations with the American Indian Department in the state and uh really providing some of those resources and having them come and speak and um with our staff as well number three is 100% staff development attendance through tribal relations training through the office of American Indian education so providing that culturally responsive teaching we're doing that this year uh next year we'll have some specific staff development for uh tribal Relations number four districtwide endorsement and promotion of new standards and ongoing efforts and the note there is all areas of our curriculum are currently being reviewed to ensure that all standards are embedded as defined by the state of Minnesota and within the indigenous education for all language number five the Hastings napac that's how they refer to their committee um would like all student educational assessment data dis disaggregated by epid sorry about that and made available to them on a yearly basis um as it has been this year all Trend data will continue to be made available and then finally number six is full transparency with their um related expenditures and that too has been available to them NE this year and will continue to be um my final statement it is the unwavering goal of Hastings public schools to meet the needs of all of our students we look forward to continuing to strengthen our relationship with our Hastings Native American parent advisory committee and aspire to be a Minnesota model of an example of a strong partnership committed to the well-being and academic success of our students any questions all right all right thank you next up we have the reports out from our Schoolboard Representatives on various committees and um we will start with District 917 with ZK you've got the the summary report from the school board meeting but just in the background there's three things that I I wanted to bring up one is that I mentioned that because of the Staffing shortages throughout the state and through actually throughout the nation for high need special Edge Services we've hired five people from the Philippines they've all got housing they're all settled in um and that fills five of a high number of spots so they're there are some kids that now have a place to go because of that uh and you know I I will say that working both here and working at at 917 one of the biggest differences is that they are hiring year round all year they um it's just a there's not as much of a hiring season as there is in a typical School District the other thing that is of interest is just like we revised our budget um for a second time in a year which is a little bit atypical but remember that uh director subbert brought some information to us about special ed funding and some changes that could be made at 917 we re redid our budget or revised our budget for a second time in one year again a little bit atypical to do it uh twice in a year but this was because of uh Perkins funding and Perkins think of Perkins funding as Career Technical education funding and some of the money spent at 9917 a lot of it is spent at 9917 but they o do minig grants and so there's stuff for instance that is equipment at the Hastings High School in our um industrial technology classes that was purchased through those Perkins funds and the funding mechanisms changed and so that's why the budget was revised and then the third thing is that the because of the high needs of the students there's a many many par Professionals in fact most probably other than Intermediate School Districts all districts throughout the state their largest group of employees would be licensed teachers at the Intermediate School Districts the largest group of employees are the pr professionals and we just met on in closed session to talk about the parameters for negotiations with the pair professionals and and that in 9917 because it's the biggest employee group that starts the whole ball rolling for that District which is interesting compared to what we just did this G Monday so or Tuesday which whatever it was but anyhow that that's it thanks thank you any questions all right moving on to an update from amsd from director Bruns yeah amsd is tracking very closely how this legislative session is going to play out so they've been sending out frequent Updates this is as frequent as they have come so April 15th sorry it's the last one that has been sent out in response to a supplemental budget report when they got those budget figures in and then there's language to embedded in this report about the house education omnus Bill uh some things to note just to go back to your point about the scarcity of quality Educators or just finding those to fill open positions uh there's money set aside for a student teaching pilot program that would pay a stipend to student teachers um they are considering amendments to the earn earn sick and safe time law that was approved last session so be expansion of use of time that they've already earned so that will allow them some flexibility in that um in the house Omnibus Bill there's a lot of board work to be tracked in there um coming through so official proceedings for our board um well not for our board specifically but for boards that don't have a local newspaper they could post it to their website and that would suffice the announcement um for their public meeting providing written notice to coaches whose contract the school board declines to renew for the following year no more than 60 days um um sorry that we would have to um sorry I can't speak eloquently to that one but failure to perform I'm going to move on because I'm stumbling on that one a little bit uh but some other pieces students possession of cell phones in school policies adopted for that by 2025 in March um performance measures into our world's best Workforce plan and also our world's best Workforce plan will address those students that speak in languages other than English so addressing those specifically thank you any questions okay and next is an update on or from breit works from Vice chair dressle um as the Bri work Lea on I will we meet annually for the budget unfortunately the budget was not available so there will be another possible meeting in June bright but a couple things to note that they updated us on is bright works is increasing its budget with revenues from the react and Compass legislation ped last year as a result they are adding 30 new positions to their organization to better serve the metro area school districts that are members um Bri works as reorganizing to serve districts and MBE vision for student achievement across Minnesota the changing Focus will be Compass areas of literacy math multiple tiers multiple tier system of support and our um electoral district will not have a spot available to run for until for four years will be the first spot available so each electoral District gets two spots our two spots are one's four years out and one's six years out so just so situational awareness in case anybody was interested in that those'll Sho your ears all right thank you any questions okay moving ahead next we have an update from our Community collaboration committee um from director Pine um we met last week and debriefed on our first event and um it was a planning session for our upcoming meeting which will be May 15th um I believe here at the Hastings Media Center we're just waiting for confirmation but we are going to start with kind of introductory activity doing a district story wall activity just getting everybody involved showing where their you know date times stamp was and um you know kind of plotting out the history of where the district has been and where it's going and then we're going to do um breakout sessions and roundt so we are going to divide and conquer um we'll have someone on a react the Innovation team election years and legislation session and then we'll wrap up um the last 15 minutes with just you know kind of call to action and future topics and go from there thank you any questions for that committee all right um next facilities committee from director Milner we have not met since our last board meeting so I don't have anything new to report back to the board but we meet again on May 3rd at 800 a. thank you uh finance committee director zus same thing's true for finance we have not met in the interim and our next one is also actually it's it's the end of May I think I'd have to look for the date but it's in the May 20s I think thank you uh next up is the Native American parent advisory committee update from and before I start going I'm going to hand out to the community members here this is an invitation for an event that I'll speak to um board members you have a color copy that was handed up before the meeting all right so at the last meeting um there was um a final review of the applicant pool for the open liaison position uh we reviewed and revised some of the interview questions that would be presented in that interview process and then finalize some of those budget pieces that are coming in um there was intensive talk about the planning involved in the ceremony that I would encourage everyone to go to it's such a great event to recognize like how important identity is to folks and how we can make people feel like they have a space here and we recognize that as a part of their graduation and what it means in their culture to to move on to the next phase so be some really um integral pieces that that honor that process for these students so it's going to be a a really wonderful event um and it was nice to see the work our District staff are doing to properly identify students um that identifies indigenous or Native American um and to get those records right we really are being diligent um and purposeful in that work there's a push in the fall in the spring as well and that work will continue and be aided by the addition of a liaison thank you any questions on that and um for those online uh the there's a second attachment in board book that invites everyone to the ceremony that director Bruns referenced all right next we have the student School Board committee update from uh Vice CH jley the student Schoolboard committee met on April 3rd you guys all already know this because we've given this update during our working session but this is just for the Public's awareness we had 13 amazing applicants um 10 of or eight of them were in 10th Grade and five of them were in 11th grade the committee recommended interviewing all candidates who met the criteria that was set in our first meeting so the committee discussed the ne um the committee reviewed the questions from the previous meeting and feels that everything aligns with the application questions um for our interview questions interviews will be held on April 30th that's it all right and we will stick with Vice chair dressle for a policy committee update the policy committee met on April 12th um during our meeting we reviewed 14 policies procedures and forms our upcoming meetings are May 6th at 11:30 or yeah May 17th at 10:00 a.m. May 30th at 11:00 a.m. June 21st at 11:00 a.m. and July 26th at 11:00 a.m. and August 8 at 11:00 a.m. there may be additional meetings scheduled for the summer and now I'll roll into the first readings okay so for first readings we have policy 423 employee and student relations this is an msba model policy that the district didn't have but we are recommending adoption of it any questions policy 430 employee recognition there's no model policy for this um to be able to compare it against we removed compensation from the title and we are recommending this for first reading any questions no 501 School weapon policy the committee discussed changes or the committee discussed the changes that were necessary to be made to align with msba model policy in section three added D to Define dangerous weapons and in section 5A added the word willful and also added section 7 other than that they were all changes from msba 502 a search of student Locker desk personal POS um possessions and students person the committee discussed um adding the statute number to section two and that was it otherwise we're recommending for first reading 503 student attendance the committee all of these changes were made based on mba's model policy updates that have that had been done recently so section two may need to be rewarded depending on what administration comes back with if a procedure is added to this policy or attached to this policy um section 21 C2 added work missing because of absence must be made up within blank amount of days Administration will fill that in before the final reading of this policy and same with the next section as well we're recommending first reading for this for this month go ahead it is it accurate that 503 is already out there to the administrative team so they're looking at it I I don't remember if we task that we have it on an all admin meeting oh thank you good catch thank you so policy 5031 is a procedure it's student attendance procedure um this is an administrative procedure and it is under review with Administration we'll so we'll see that come back at a later date um 503 point2 early ADM mission to kindergarten is also a procedure and it was update it was update we updated the format to align with ISD 20 policies but other than that there were no other changes we're recommending first reading 529 staff notification of violent Behavior by students this is an msba model policy that isd2 200 previously did not have we are recommending it for first reading today any questions about first readings I would just like to add something um the the policies that are coming up as new policies were recommended by Administration to be created correct all of them were correct yes um we have some policies that are being sunsetted and it's policy you want we can talk about because they're going to be individual items were there're going to be individual items I think we can wait on those okay perfect thank you so policies and procedures that the committee discussed but are not in first second or third reading were um policy 2061 which is public participation at a Schoolboard meeting procedure and request form we'll be discussing that at our May working session policy 22.1 student Schoolboard committee procedures um the policy committee will be relooking at that policy after May so that we can get some feedback from the student School Board committee before we get that all into get that solidified um policy 417 chemical use and abuse this is under administrative review and we'll come back to the policy committee for second reading once that's completes um and policy 604 instructional curriculum that is going to be for a second reading tonight and there was added language to section 3 A2 we added the word linear tonight for second readings we have policy 20 220 Schoolboard student representative 604 instructional curriculum 616 School District system of accountability 618 assessments of student achievements 619 staff development for standards 802 disposition of obsolete equipment and materials any questions on any of the second reading policies all right thank you um moving forward we have I think so um well next we have our consent agenda our action items the first item for our action is our consent item consent agenda which does include policies 415 mandated reporting of Mal treatment of vulnerable adults 419 tobacc free environment and 4 21 gifts to employees and school board members so along with several other items so I am looking for uh motion on this on the consent agenda sus recommends the approval of the consent agenda with the aforementioned um things that were pulled out the M multi-site grounds Improvement project bid award and also the sunset uh policies for further discussion thank you I get a second second dressle all right any discussion on the consent agenda all right seeing none all those in favor of approving the consent agenda with the grounds Improvement and the three Sunset policies removed say I I all those opposed say nay all right motion passes unanimously next we have the items for individual action and we'll start with with the sunset policies um so the reason that I requested that these be pulled uh in previous board me meetings not in not um with this current board but in previous board meetings I had noted my concerns about policies very quickly coming to the table and being done in one night um where either they're up for one they're up typically our policies are reviewed every 3 years right and what the practice had been was if a policy is reviewed by the cons or by the policy committee and it comes to the table with no recommended changes it would be placed in consent I have a I have a concern with that because this doesn't give the public time to really read and absorb because it's all done in one meeting and that's your chance in one one every three years so I have the same feeling about the sunsetting policies um I know I'll ask Vice chair drle to explain exactly why we're recommending sunsetting these but my request is that not just have this done in one night um that we do give the public a chance to and possibly even board members right to really absorb what's going on here and make sure that we're we're good with it and not just having it done all at once so VI to jle if you could explain the rational for the sunsetting okay so policies um 428 ethical Behavior 429 conflict of interest and 432 employee social media are all policies that msba does not have a model policy for um they were created three I want to say three years ago um but it was the recommendation in in collaboration with Administration that these policies be sunsetted so any questions okay so with that I am going to make a motion that we um is it postpone that we postpone voting on these until next month so so no three read I I think with sun setting I think two two meetings is sufficient is that I mean we can have discussion so um I'll first I'll ask for a second Zac seconds the the delay in taking action postponing it one meeting okay all right any discussion then you're okay with oh I'm okay okay all right is everybody okay about the procedure up yes all right all those in favor of postponing the vote on sunsetting these three policies say I I I all right all those say nay all those opposed sorry uh motion passes unanimously we'll have this again on next month's meeting uh next item on our individual action items is the grounds Improvement project so I the reason I requested to pull that out of consent was to send it to the facilities committee for further further research information so that's what I'm requesting do I need a motion that uh if you're sure yes if if that's what you want your motion to be you can absolutely give a motion and then we can do we'll do discussion after the second right so I make a motion to send the grounds Improvement project bid award to the facilities committee hey can I get a second beer Meers seconds okay discussion just as a practical point we'll have to meet pretty soon because this this is a shovel ready project so we'll have to meet real soon could director sub talk about the timing yep director subbert would you like to talk about the timing well the project was planned to start this summer so it's a summer project so yes we would want to meet soon and provide whatever information additional information you're looking for should I so my my concern with it is it's it's a lot of lot of money for the outside of the school and since we have a facilities committee now that is um does that kind of stuff or looks at that kind of stuff and can bring it back to the board with information about the details to that um I believe we voted on this in June of 2022 July sorry of 202 so it's been quite a while since we we initially voted to allocate that that way so I just want to ensure that we're doing the right thing with $500,000 so um I do I I do agree with you um we we did vote on this I'm going to be totally transparent we voted on this in July of 2022 and at the time I voted against it um and my rationale back then and frankly my my reasoning now for being cautious is that we are at the tail end of a very large Bond um and I want to be very careful with how we choose to spend those dollars uh because once it's gone it's gone right it's it's onetime money um and frankly uh we did get a couple and I know that there's there's there's been rationale provided but we had a couple of um contractors who came in and questioned rubber mulch for example is one of the things in there and um they had questioned the use of rubber mulch we got we got a thorough explanation of of why that would be warranted great um but honestly I truly believe that I I personally would prefer spending the money on the inside of the buildings I think that our staff and our students devel deserve to have the best environment to work and to be in all day long and when I think about spending a half a million dollars on the outside of the building where it takes you two minutes to walk in and two minutes to walk out but yet we have probably projects on the inside of the building that could be done in place um I just I I I am very concerned about this another concern that I have is part of it is uh a sprinkler system and sad and um one having a sprinkler system you have to have a maintenance department who is able to either maintain that or we have to hire it out to be flushed out to be maintained and all that kind of thing also I don't know if folks know this but if you water your grass it grows and then it needs to be mowed more right so that's more maintenance fees um so in just in total I'm concerned about this project um and now that we do have the facilities committee um I would appreciate just a conversation there before I want to be realistic about what the facilities committee could do we can we can have a presentation clarify scope but we can't necessarily change scope because it's already been awarded the bid was awarded on Monday or Tuesday of this week but I thought but tonight was voting on the contract to actually get it out yep so we've received bids we have not awarded it yet that's what the board is doing so the board has to award any of the bids so it was brought forward tonight for an award but we can hold off on it bring it to the facilities committee but then we would either need to do a special board meeting um if we're looking to move forward with it or it would have to wait till the May board meeting to be awarded okay yeah I'm sure that we could get a a special meeting and to vote on something if we need to all right director be I uh uh understand the concern but I am also a Believer um what something looks like from the outside is shows what you have inside so I do think I'm not going to lie to you I was walking in today and I'm like this is not appealing to me um I'll be honest I was walking in the front and I saw the grass and everything I mean I know it's early in the season it's spring um but I I do think some work needs to be done and I am a firm believer what's outside is inside so I do think it is important to do any other comments director Bruns would we be be directing the work of the facilities committee to look and review the other bids that came in or even approve or deny this project taking place it sounds like that was a scope that you might have been walking them down my yeah my concern is scope I agree that some things need to be done um my question is is five is five because the bids came in right at like 498 I think was the lowest bid was $498,000 my question is um is is that the right number for what we want to have done given the fact that we know that there's very little of this Bond money done left right so I I believe initially if I know my history here when we first were awarded the bond um we had a facilities committee they spent hours and hours going through and developing a list of what projects they thought would be appropriate for all of that money so now we're at the tail end we haven't had a facilities committee for several years now um and so I know that obviously there's been conversations there's been review that's been happening but now that this committee is back on and now that we know where we're at at the end of this Bond I just want to make sure that there aren't any other projects that we might want to prioritize to use maybe some of this money or you know that would have been allocated towards us to something on the inside of the buildings or you know something else that is is needed a bit more um that's that's where my head is at um and that's why I'm just I'm not confident in in voting on this for this tonight so that's where I'm at any other comments I'm cautious about I'm I'm making this comment as a facilities committee we don't make any decisions we can get information and bring it back to the board and I I want to be sure that we're in our lane on this and that we're still doing governance and we're not doing management Dr F I guess my comment or question is if we delay the approval or delay this longer even whatever project goes forward is there even enough time right so if if the plan is the summer and they don't put us in the queue for the projects that they're doing will it get done at all are we going to be putting sprinklers in as the ground freezes I guess I don't totally know the answer to that I would expect that the longer we delay it the chances of us completing the work this summer are going to decrease if there was not prior a facilities committee and there was indeed a list with the projects that needed to be done where what happened to that list and and I mean can we know as an entire board right now where we're at on that or is that too much to ask at this point so there was a list at one point in time where projects were reevaluated and anything that the board was interested in has already moved forward it's already been added to Bond as a project so I don't currently have a list of projects that were brought forward to bond that are just sitting there that we you couldn't do now there's always like ltfm projects and capital projects so it's not that there's not work out there that could be done but we really um went and it went through the board we brought projects forward and at that point in time pretty much everything was able to be funded that the board had a desire to fund do you guys meet on the third for the fac was that what I heard any other questions comments considerations okay so the motion on the table right now is to have the facilities Committee of a discussion or am I how am I phrasing this bring back more information to bring back okay sending this to facilities Committee just to bring back more information was the motion on the table okay all right all those in favor say I I all right all those opposed say nay all right the motion fails and with that we will need a new motion the motion will have uh susic would make the motion to approve the the bonding project as uh currently described in the so in the scope that's already been um bid out thank you can I get a second Pine second all right all those in favor say I I all right all those opposed nay nay all right motion passes 4 to three to approve the grounds Improvement project as described and bided all right thank you next on our list is the bills payable um to note bills payable is currently in as an individual action item um because director Bruns has worked for 9917 and I can say worked in past tense at this point so the anticipation is that uh this is the last month that bills payable will reside outside of the consent agenda because we are paying bills from last month when he was still an employee at that District he's moved on to a different District so um just want to make that clear so I am looking for a motion on the bills payable so moved dressle second Pine all right any discussion all right seeing none all those in favor of approving the bills payable say I I I all those opposed say nay and all those abstaining all right motion passes uh 601 all right and next we have our quarterly donations on the agenda um so director Milner I would ask that you read the resolution to accept the donations I'm Melissa Milner roduce the following resolution and move for its adoption whereas Schoolboard policy 706 establishes guidelines for the acceptance of gifts and donations to the district whereas Minnesota statute section 465.16 the district 200 donations report from January 2024 to March 2024 have been generously donated all right can you get a second on the resolution so move dressle right Vice chair dressle duly seconded the motion for the adoption of the foregoing resolution so I will take a roll call vote to accept the donation so director Pine yes director zuzek heck yes Vice chair drle yes chair Tate yes director Bruns yes with a big thank you attached excellent director Milner yes and director beer Meer yes therefore be it resolved by the Hastings Public School District School Board to gratefully accept these gifts all right thank you uh we have in here a gifts totaling approximately $84,000 for the quarter so we thank you um community members public all of those donors out there greatly appreciate your support of the school district right next on the approval list here is a trip for Boston in October of 2020 and I believe this is open to all high school students is that correct this is an optional trip and so they will be going to Boston and New York City all right so I'm looking for a motion on this item so moveed dressle second Milner all right so the motion is to approve I assume yes sorry the motion to approve the Boston trip as stated okay thank you and then Milner you seconded yes okay any discussion all right seeing none all those in favor say I I all those oppos say nay all right motion passes unanimously to approve the Boston trip as stated all right and then the last item that we have to vote on Tonight is the last day of school for seniors being Friday May 31st who would like to make a motion on this this means that they aend one week early earlier than everyone else you don't want to be that guy Pine will second all right any discussion all right all those in favor say I I all those opposed n all right motion passes unanimously to have the last day of school for senior be Friday May 31st fantastic and the next item on our list or the final item on the agenda tonight actually I do want to make a comment on that item um I will say traditionally historically school board members have served the seniors their lunch on their last day of school um I will say I have never experienced the kind of stress like I experienced that afternoon when you're trying to open a bun on the right side in a about half a split second and not ruin the bun for the students so it's fast and furious I got to say um but it's fun so our next board meetings are scheduled for we have a work session scheduled for May 9th which is a Thursday night um and then we have our regular board meeting scheduled for May 22nd then going out for June we have our work session for June 4th and our regular session June 26th I want to make the comment that at this time we have no work sessions scheduled for July and so then we jump to our regular board meeting on July 31st uh looking at the calendar for our may work session items that I have noted currently and of course this is subject to change but at this moment this is what this looks like we are going to get our quarterly student Behavior report from our principles uh we will be getting the student School Board member recommendation from uh the committee the top four students um or their top four recommendations I should say um then we have a presentation I believe uh tentatively penciled in for appropriate expenditure guidelines from the finance department a discussion on evene elections um and then as director jesley mentioned earlier the public comments form so that is our may work session and then so far the only thing that we have for our May regular meeting at this time is welcoming our new student board members to the table so that's what the next month looks like for us all right committee meetings up yes and then we have our committee meetings and that is a second attachment here and I can't read that so um and I believe the the there is a document that's on the website um and so folks know also we have the committee meetings posted along with our regular board meetings posted in the district office on the bulletin board when you walk in um I think every board member summarized their committee meetings as we went through tonight so I don't know that I need to repeat those dates all right and with that I am looking for a motion to adjourn so move drle can I get a second second Milner all right any discussion all right seeing none all those in favor say I I motion to adjourn passes unanimously and the time is 7:04 p.m.