e e e all right the time is now 6:01 p.m. and I will call the um Hastings Schoolboard regular meeting to order today is June 26th 2024 could I please get clerk Milner to take attendance for us director Pine here director zuzek here Vice chair drle here chair Tate here director Bruns here director Milner here and director beer Meyer here thank you all right if I could get everyone to please stand and remove your headwear if you're able to for the Pledge of Allegiance I pledge aliance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all great thank you um with that we are moving on to approving the agenda um first I would I don't do this very often but I would like to make a motion to to send policy 503 Back to the policy committee for further discussion if I could get a second I'll second up thank you um the rationale is the policy committee thoroughly discussed uh policy 503 and during the last committee meeting we requested um Vice chair dressle to update the few policies that we have on for tonight with legislative changes Ty typically legislative changes are pretty minor and we're just going to fly through them the legislative changes um in that specific policy which is up for its third reading which would be adopted tonight if we moved forward with it um I feel that we need to add some clarifying language because it has to do with um absences student absences and in the legislative language says that um parents can or parents or Guardians can request um excused absences to board members I'm like whoa we don't want parents sending us emails so we need to add some extra language in here while it may be legal to do that we would prefer that parents not do that so um that is the reason for the request so with that um any other discussion okay uh all those in favor of sending policy 503 Back to the policy committee for discussion say I I I all right was passes unanimously to send 503 Back to the policy committee so that item will be removed from the agenda for tonight um now I'm looking for a motion on the remainder of the agenda zic uh makes a motion to approve the meeting the meeting as as modified thank you Milner second thank you any discussion all right all those in favor say I I motion passes unanimously um to approve the agenda as it has been modified uh next I'm looking on a for a motion on the minutes from May 22nd 2024 regular board meeting and the June 4th 20 24 special meeting I move to approve the minutes for both meetings thank you be mayor second right any discussion all right seeing none all those in favor say I I I motion passes unanimously to approve the minutes from both meetings mentioned all right um next I'd like to thank the visitors in the room and watching us online for taking the time to be involved in the Hastings school board and then we have the Raider Spotlight up next all right very good we have one group tonight that we're wanting to recognize and this um goes back to April when we had our staff appreciation and so really had a volunteer committee who stepped forward and really made it an incredibly special event so we wanted to make sure that we uh recognize those who were most instrumental in that and so we have a couple here with us tonight uh Jesse Noak Brandy wiler Brenda stno Sheri Fox Jan hertell and Lisa Haden we're all very instrumental so if you can just please come forward speak to that briefly and then we have a medallion for you me talk all right hi I'm Brandy uh yeah so um Jesse apologizes she's in Nashville tonight uh with her work um uh Jesse happened to be kind of the spearhead of this whole uh new formation of a staff appreciation committee um her reasoning behind that was that she took note that every Elementary School and our Middle School had a PTA and and we just didn't have one of those at the high school and she had done some Grassroots organizing for high school teacher appreciation in years past and um as well as appreciation type events for the high school including uh Supply Drive uh somewhere in the midst of the school year getting kleenexes and um highlighters and extra school supplies that teachers often purchase on their own so this was a kind of a community outreach moment but then um we wanted to do something bigger for all of the staff uh of the Hastings uh school district and so an appreciation event was organized and uh put together for very quickly uh I think it was over a matter of three months that we were really hurrying to get um some Community Support there were some uh businesses that were able to donate and discount a lot of the uh things that we needed for the event including awards for our teachers uh achievement awards and um and I know some of our board members happened to be present at that event and got to see uh teachers as they walked in to the event which uh uh there is no money can't buy what uh how good that felt seeing all the teachers walk in they were hearing music from our high school jazz band and our high school um Acappella singers as they were walking in the other really cool bonus was uh every little paper lunchbox had um words of encouragement that were written by uh Hastings students so actually um yeah putting those sandwiches together the night before we got to read all of them and it was pretty fun yeah any words to add no well at first I I had just a really nominal role in fact I was kind of surprised to hear my name um but I think the people that that jumped forward that you mentioned previously and just took this by the horns it's um been an area that's that I understand and appreciate is difficult for the school district to support because of um what we would like to do which is having a lunch and doing all those kinds of things are restricted on the spending so to see the community step forward and have such a successful run at it and gets really powerful and when I had the opportunity to tour Pine Crest with board members right before this it made me reflect on serving on a a PTA or pep group at that time and to see to have seen that gr over the last five years and have ptas at every Elementary and at the middle school and I feel like it's it's crusing over into seeing parent engagement at the high school and then and then this overarching umbrella is just really powerful and while those those names previously mentioned were really a big part and we had an opportunity to recognize the people that made the awards the years of service Awards this was a big Community lift right to get the funding to pull this off coordinate getting the boxes into Kids Campus so that they could be decorated prior to the event making sure that all of the food was at the high school in in place for it to be prepped um the accommodation by the Food Service staff to accommodate space and prep and um it it really was an example of it takes a village and um I'm hopeful that the energy carries over and and that other families learn from the experience and that this becomes as much of a um tradition as some of our other uh events that we host here in the district I would just add that I'm still hearing about that day like it was just to have all of us together and we haven't done uh so thank you and you're right the thank yous are far-reaching because it it didn't happen by accident and so a lot of participation that we're incredibly grateful for um it was fun when people are coming in at one point there were two different sandwich boxes and I saw people like going to the bottom and I'm thinking what are they doing the sign's up here they wanted this special decorating for the boxes so that was just fun to see and people loved that so thank you um like I said we have a small token for you and we are grateful for your volunteers very well done very much yeah thank you to all who pulled that off and I'm sorry I wasn't able to be there but I've heard phenomenal things about it all right um next is public comment and we have two speakers this evening um and they will be allotted three minutes of Time Each Miss lewig over here has a 30 second sign to alert you to the time remaining as well as a timer to Signal the end of your time we ask that speakers State their name for the record and refrain from using this time to criticize or complain about any specific employee by name Please be aware that the school board is interested in hearing comments from the public and will listen carefully but is not obligated to respond or debate in this setting we ask that speakers be respectful and comments made by any others will be ruled out of order and those not abiding by this could potentially be asked to leave with that I will go in order of submission um which means Miss hen is speaking first welcome my name is Lisa hien I'm a resident of Denmark Township and I'm a um substitute employee in the district I um just want to come talk about the overarching criteria or not criteria guidelines for a district uh School Board around governance and Community transparency or transparency towards the community um and I know this is a Common Thread of things that I speak of and I think it's because governance is tricky um it's really fun to be in the decision making the day-to-day decision making it's easy to comprehend um if you feels like an immediate impact but the governance level and setting the overarching goals is critical and I just want to continue to encourage everybody on the school board to stay at that level I've been able to attend uh the last couple policy committee meetings which is a little uncommon because they're hosted in the middle of a work day but um there are days that I wasn't responsible to work and there's been conversations that I think would be interesting for the whole board to hear we had at least an hour's worth of discussion around community excuse me chemical use and misuse and that policy and it wasn't really about the policy at the last meeting it was about the process and how that's handled the nuances of that work um the fact that much of that work in this district is funded by grants um and I would encourage those levels of conversation to be held at the board for learning because you have relatively young or less experienced board and then two it leads to that governance conversation about what's the budget allocation what's the real meaningful budget allocation do you want to be living with grants if that's the reality of current School Finance how are you going to go about doing that how do you allocate people the appropriate amount of time is there is there and I believe director Z has brought this up in the past maybe there's a place for a a grant writer if that fund if that position is overly funded can be can be funded it's just tricky work and it's not about you know the the second conversation in that meeting turned to um dress code and hooded sweatshirts and again it's sort of like we all have personal opinions about what kids should get to wear to school and not get to wear to school and what that means and what that doesn't mean but that's not governance a governance is saying we care about the academic success of our students and educational access and then we're going to leave the how to thank you we're going to leave the how to our um experienced administrators and it's it's hard but just I just encourage you to keep pulling yourselves back to that governance level and talk about how do you balance in this case chemical use and misuse academic Excellence mental health supports for students those are the things and then I'm a longstanding up opponent to even your elections I understand you're going to move forward with that um I would encourage you to do it in a way that unwinds over time and not um impact your personal terms I I do care about the partisanship so thank you thank you all right our second speaker this evening is Miss TR welcome okay I'm Teddy try and I'm resident of the of the city and graduate of the high school um and I also work as a par a substitute par and now I'm doing summmer school also also and I want to thank this this year's school board for bringing public comment back into the meeting where it should be and beond record the topic of changing to even school year Board elections was first on school board work session agendas back in 22 and 23 the main reason for this possible change is that since 2005 resulting from changes to Minnesota law the cost of the School Board elections was was um passed from the county to the school districts and um at that time 168 of the 331 districts in Minnesota still had OD odear elections including us of the 139 districts that have since moved to eveny year elections 90% made the change by adding one year to the terms of the current board members thus putting the next Board elections into even numbered years by last year only 29 districts still held a year elections including us this year seven of those 29 including us are considering the change to even numbered years for us that would be 2026 for the three seats elected in 2021 and 28 for the four seats elected in last year the other option for making the change to even number uh year elections would be to have another round of odear Elections um for the terms for the when the current terms end this would mean mean the district would have to pay for two more elections at a cost of about $30,000 for both of them and that doesn't include the administrative staff at the school district that's about 90% of a person's job for about two months up to the elections this is not good Financial Choice and would be a waste of taxpayer money to have these two extra elections money that could be better used for classrooms and if we were trying to save money why wouldn't we why would we want to spend that $30,000 unnecessarily if we are to change to even year elections I would strongly prefer adding one year to the current terms this choice is the most fiscally appropriate and I would expect our school board to make choices that are best for the district after all that is one of their duties to use District money as prudently as possible do we want to use waste money by having two more audio elections no I think not thank you for giving me this time thank you very much all right next up we have reports and discussions and first up is the superintendent report all right I have a couple of things the first is you are the very first to see a preview of our website which will be launched tomorrow and I just really want to give a shout out to hctv and uh so if you pull it up here's our new website looks completely different and that video is uh was was done by hctv so we're grateful for their partnership I'll let you just watch that for a second and then add to it is that good all right so that will be playing in the background of our um new website you can see we've got some um bullets kind of on the side of the things that are most commonly used um you see school supply list there after we start the year we'll change that out so it'll be responsive all of our uh sites have been cleared cleaned up and you see a new and different look to each of those and then I should also add that this video also has a narrative longer version that will be a promotional video also so we'll be sharing that soon but wanted you to see that first any comments or questions on that thanks all right a couple other things I just wanted to make you aware of uh we have a number of new staff starting on Monday so we are welcoming our new director of teaching and learning our new Middle School principal and our director of facility and safety um so they are joining us on Monday which we're really excited about and then um also just a acknowledgement of our director this uh week gets a little crazy with deadlines with reports and federal reports and all of that so a number of people in this room who have a lot of deadlines that they're working on so it's always a busy time and then I also just want to let you know that we had a a public hearing at Vermillion Township this past Thursday and that was um in regards to the donated land uh we were requesting or had requested a parking lot um so that our students can use that in the space for that parking lot was the ability to put one bus in there and be able to turn that around um and so there was not a lot of people there but there was a lot of public comment uh that now will be uh voted on by the Township board on July 11th um we're not real confident that that is going to be successful there was a a lot of um there was a lot of support for that so we're talking about next steps from there that wanted to make you aware any questions all right thank you uh next up superintendent Champa is going to be giving us a legislative summary I should say the intent of doing this this way is to make sure that all obviously all board members are up to speed on the leg on what happened with the legislature but also so that the public can see exactly what happened regarding education set the Hastings priorities these are the things you as a board said these are uh the areas that for Hastings are most important to us moving forward and then the reality of how things actually uh turned out are first off the supplemental education bill so with that 4 3 million um in additional one-time funding and then there was an allocation of 50 million that was set aside in 23 to expand voluntary pre kindergarten and just a note on that voluntary pre kindergarten is a qualifying um so districts need to um be eligible to qualify for that we are not eligible um so a lot of times we're hearing that and are we applying are we not um and in that regard we are not um and then how did that budget Bill break down 31 million is for Teacher compensation for the read act which we've been spending a lot of time talking about and then uh they reallocated 33 million that was originally intended for the approved curriculum can now also be used for curriculum but instead of supporting districts with approved curriculum there is a a universal formula across the board that all districts are getting for eligible expenses that are expanded Beyond curriculum $5 million for student teacher stien pilot and then 4.6 for an attendance pilot pilot project and if you have questions along the way um just interrupt me then the education policy Bill a lot of these things the policies are associated with the budget as well but the redact uh training timeline and this is largely due to letters and how long that training takes is extended to July of 26 the literacy incentive Aid eligible uses was expanded that I just mentioned and then the special ed pipeline grants were expanded to include other lure tiers and that is closed for the time being so we're looking at if that will open up again and then new flexibility to using uh Food Service funds for cafeteria furniture and then the establishment of a reserve for student support Personnel Aid to allow more time to utilize those funds uh continuing with that there's the extension of the hold harmless for Statewide compensatory funding so remember this is attached to educational benefits formerly known as free and uced meal applications and because now meals are universally at no charge um our compensatory funding would look very different if we didn't have the hold harmless you can expect this to be a topic in um our next session as well there are new Statewide Health standards for our courses um but even though those have been put in place the implementation is two to three years out special ed paperwork reduction um so this is specific to date and so students um who may have been eligible for date before were required to go through all of the entire battery for special ed testing this allows the assessment to be specific just for date there's a delay of the Civics graduation requirement uh to 2526 there's the establishment of school district cell phone policies which is March 15 but you will be reviewing that for this upcoming year uh clear guidelines and timelines for flexible learning year programs and then a task force for El programs continuing with that there are some employee Provisions so earn safe and sick time was new in the legislative session of 23 so this language uh this round really clarified a lot of that language looking at the base rate who's eligible the increment of time it did expand this use to include bereavement and then um was clarifying also options for recordkeeping and Reporting and I will just uh comment that our HR department um at one point there were what we would call two buckets there were there was sick leave and then there was esst and um in our district that was put into one there's now a requirement that it's into one so nice job on being forward thinking on that um we have Medical paid family medical leave which will be in play January 1st of 2026 so you can expect a lot of language and clarifications on this as we move forward and then paraprofessional training so last year there was a new requirement that par professionals receive eight hours of training prior to the first day of student contact that has been reduced to six however there's uh for this year only and then there is a clause that that training must be in consultation with their representatives so we are planning for that and then other Provisions outside of the funding or policy bills um a lot of of these are in regards to our school resource officer and the concerns that were following the 23 session pension changes moving that age from 66 to 65 and then for school boards um and this has been this has changed so many times but because of the cost of the elections um that a school board vacancy two years or less could be by appointment rather than a special election and then a requirement for cyber security reporting uh policy changes this one I know Jessica's very excited about or director jley um there are 50 policies that must be updated 5 z um some of those are quite simple uh one thing is world's best Workforce is no longer world's best Workforce instead it is striving for comprehensive achievement in Civic Readiness so eight of those policies are needing to change that title and then I just highlighted a number of things that um called out some of the policy changes uh student discipline uh corporal punishment that one also um connects back to that prone restraint with our SRO policy um student journalist bullying prohibition student medication includes teleah health and making space available for that uh you see the cell phone policy curriculum and instruction um making sure that the definitions from session of 23 are included in that uh Library materials there's new policy requirements there uh Health standards we talked about that in two to three years that will be in place and then uh credit for learning so these are in regards to PSO and making sure that PSO students the grading practices follow hours and then secondly to that um secondary institutions must now report if we have students who are not making sufficient progress in those courses so big things that did not pass that there was a lot of conversation um unemployment insurance for striking employees did not pass 15minute minimum for school lunch uh did not $25 minimum for hourly employees adding more requirements to world's best Workforce a student attendance reporting requirements cardiac emergency response plans drills and AED multiple uh locations graduation requirement to complete the the FAFSA U mental health screening for all students uh you might have heard a lot of uh comments about a ban on bird hatching in schools that did not pass and then there were uh there was some language for open meeting Law changes that also did not pass couple of federal law changes uh Title Nine there's some new language there this is being challenged in 11 states right now so we're in a bit of a wait and see pattern for that and then Fair labor standards act and just looking at who may be exempt and as our salaried employees and you can see that number is currently um well on Monday it'll move to 43888 and then in January to 58656 so quite a substantial change there and then the things that we're really expecting to be at the Forefront of uh the 25 session is the General Ed formula compensatory review we're talking about that a lot obviously continuing the conversation about open meeting law funding for the unemployment if you remember that that was also new last year we had uh dollars last year this year and we believe part of next year so looking to revisit that uh pension reform long-term facility maintenance and then the number of board members so districts with six members in some areas are having difficulty making um moving things forward so there's a desire to possibly petition to change that number from 6 to 7 and then just a reminder that districts should consider submitting a resolution um by September 30th with board approval um for the delegate assembly which is December 6th and 7th which we have two members great any questions all right thank you thank you very much for putting all that together yeah appreciate it right next we have um smart choices student wellness annual report we have Mary alen Fox joining us thank you welcome hi my name is marielen fox and I'm the health services coordinator for the Hastings school district and I'm just going to say that um I was one of the people that went to the um recognition event and it was spectacular um and I got my 20 year thing so that was pretty cool um sorry it's pretty cool um I've been uh chair of the student wellness committee for um since its Inception I can't remember how long ago that was but it's been a while and one of the things that came about since that time is the um an adjustment to the student wellness policy and one of the requirements is that we give an annual report to the school board so that's why I'm here today um student wellness is very important and one of the things we know about Wellness is that um there's a lot of things that determine what your your health is and your ability to to do the things you want to do in life and so as we look at our students we know that there's things that that impact their ability to be their best person and to succeed in school um and so really that's one of the purposes of this committee is to try to make make sure that we are doing our best to make sure our students are in their best state of being so so that they can learn um and there's a lot of things that impact that um including uh your ability to your a mdala is not in stress mode so that you're feeling safe and belonging and those are some of the criterias I think to make sure that a person is ready to learn so when we that is actually one of the questions that we do we have a we do a survey every year of the students and one of the questions is I feel safe so we did uh surveys uh we every year we've done this Elementary School students third and fourth graders middle school students and high school students and then we also surveyed the staff and parents um and so I don't I'm not going to get too far into the weeds in this but um there's a lot of links so I apologize but if you really want to you can go all sorts of links in to see all sorts of things um but so the elementary students um were surveyed and um some of the strengths that we saw are that um all the students were asked what activities do you do outside of school and almost all of them said they do at least one activity so that was it's open-ended and they can report on a lot of different things um and 80% of them say that they feel mostly are always safe so that's also a good thing and um that the 81% said they have a trusted adult that they can talk to um in the Middle School the next bit down there Tammy if you can go down a little bit further um we have uh we didn't have as many students um do the survey this year I'm not sure quite why that was but 174 students but this actually I've been doing this every year adding the next year so you can actually kind of see as time goes by what the responses are um so I think it it's kind of interesting that um and then 2020 was when the the kids were surveyed and they were at home because of covid so if you notice the very bottom one I feel safe at school 90% % said they felt safe at school in 2020 it's gone back to onto normal so um I I guess that was kind of a different kind of a set uh interesting perspective to see that um but overall actually the feeling of safety at the middle school is is up it's to 72% so that's that's better than the previous years so I think that's a good thing um and then that the high school uh as we go down a little bit more the students um are pretty they think they're pretty physically active or they have some good opportunities in the school district 58% feel they agree or strong strongly agree that they feel safe I'd like to see that number higher um but um and then social media I know you guys have a policy you're going to be looking at um coming up but there's a lot of cell phone use I think there's that something to really think about and when you're looking at policies um and you could if you really want to go into the weeds you can go down into each of these reports and see the the real nitty-gritty of what the analysis was and then also the student reports what they actually said there's a lot of open-ended questions and you can if you click on a link in the link um you can see those things too so um I want to thank Cassie podvin who's here from Dakota County who helped uh with our analysis of some of the the uh survey results um the student wellness committee meets four times a year and the list of people that are on it is on the on the report um any questions for me right now about anything in yeah it may not be the nature of the survey but I saw I think as an educator when you see the responses for those that have a trusted adult you immediately think about connecting with those that don't is that a capacity of this survey or is is that not a tool or function on the other side if if you kind of understand the spirit of the question can it be done or is that is not a tool for that we do have a spot where there's a we're able to ask the student if they want to share with us but we do not know who is it is totally Anonymous so if they choose to they can but it's not we don't have a that that's why it's it's synonymous so that yeah it's a little scary that way I appreciate that thank you any other questions um i' just like to ask when was the survey taken I'm just curious given all the changes at the middle school yeah um it was in March April I think April was when it was done yeah there actually it's listed if you go click on the link um yeah thank you so any other questions dror Brian just any thought on why so few students took it in 2024 at the middle school midd school I I'm not sure I think it really more has to do with when how it was put out and who did it and which grades and so I I I do not know exactly why that is all right anyone else all right thank you so much and I appreciate your service to our schools and our students thank you thank you very much you could thank you perfect all right next up we have a building construction fund project update with uh Miss subbert thank you so the building construction fund accounts for the money the district received from the voter approved bonds and it can be used for school Renovations and improvements so a few updates since last month um the first one is that the Kennedy deferred maintenance project is now complete so that's moved into the completed section um the reallocation from er2 project so at the last board meeting the board had approved the Middle School pod redesign project for $235,000 so that's been reflected there um our subtotal of available dollars at this point is 159,000 approximately and then the other update is that the middle oh in the um in design projects the Middle School pod redesign has been added there and overall in the um building construction fund there's about $2.8 million remaining that should be used in the 2014 25 school year and I can take any questions if there are any all right thank you very much next we have a data request update from Miss moan good evening we have um our legal bills this month do not include any expenses for data requests and since the last board meeting we've had one data request that came in this morning and has already been responded to thank you all right next on our agenda we have uh Schoolboard representatives and committee reports first up is istd 9917 with director zusik thank you um the the spring of the year at 9917 is really busy just because there's so many small schools that we operate that there's a lot of graduations and that was a fun season there's another thing I just wanted to mention just be for our citizens that is of Interest and that is that we have contracts 9917 uh serves nine different districts and in two of those districts they operate programs but they operate programs with staff that are provided by the district itself and in inverve Heights and in Farmington Farmington Public Schools continues to pay the employee and in inro Heights the uh IM Grove Heights School District continues to pay this the the the teacher and the PA professionals and these are really unique programs they are Early Childhood um very high needs programs for kiddos with very big feelings and very big behaviors even though they're really little kids and um the reason that 917 operates those programs is because of their expertise and I I just to mention that because I don't I can't think of one at the at in Hastings that we should necessarily be looking at that sort of model but it's just it it was an interesting thing and as we were reviewing that I thought that that's something I'd bring to the community and bring to the board um the other this is just a big deal uh longstanding um business director for 9917 Miss Nicole Rous is retiring and um with respect to miss R I'll just say that three of the hardest things to to manage in school funding are area Learning Centers and special ed programming and Career Technical Ed and that's the entire book of business for 917 not to mention all of these you know goofy uh relationships like I was just describing with Farmington and immigr Heights there's just a lot of move and parts and the timelines are always really strange because we have to do things so that member districts can do things on their timeline and and uh Nicole's resignation is significant there is a there is a lengthy uh overlap in time that the new person will be there while Nicole's there but uh but we will miss her deeply and um I I really appreciate her service and the last thing is uh I think it was Sunday there was an article in the in the Minneapolis Tri about sign language interpreters and how hard they are to find I think it was minap apis uh well I know it was Minneapolis trip I think it was Sunday but the the gist of that article was that for our de heart of hearing Community it is getting really super hard to find interpreters and so um it makes me think about as we consider all of the different Pathways that we have a pathway to uh interpreting sign language might be something that in a not entrepreneurial Spirit we might consider so with that thanks all right any questions thank you all right next up is the amsd update with director Bruns yeah I won't highlight um anything from their early June late May newsletter they put out and they wrapped up the legislative session really well because we just had that in visual form and I think that's a lot more appealing to folks and a lot more accessible I will highlight two fails um that they identified that were pieces of work they want to see accomplish that didn't make it and then also just budget projections and that might what that might do for our advocacy at the state level uh but there no increase in local optional Revenue that was a pathway they thought they could leverage to boost funding for schools and make up for some of the things that inflation has done to our budget uh but also there hasn't been any movement on any flexibility regarding instructional hour requirements and how that satisfies credit earning as schools look to Pivot to be more Innovative and be more Competency Based we're still stuck and tied to that that time that piece so there was no movement on that but they think that their work done this spring will be helpful um in January of 25 and when it comes to that lobbying if you're going to go ask for money it's good to know how much money your parents have um and the fiscal year 24 which is concluding on Sunday uh it's up 2.1% over projected revenues so it's likely that there will will be something to fight over and beg for um come January 2025 so get your um sympathetic faces on and get your data and facts and pitches together all right thank you any questions all right next is the community collaboration committee update from director Pine uh we have yet to meet again since the last event uh director beer Meer and director Bruns and I will schedule a meeting probably later summer to kind of start planning and then getting all the dates on the calendar for the future meetings so as far out as we can get into next spring so we're not in the middle of everything that's going on in May I would appreciate that as a parent I know so thank you all right uh next up is the facilities committee update from director Milner the facilities committee has not met since our last board meeting but we will meet again on August 9th from 8 8 to9 um in the conference room in the district office thank you all right and then we have a finance committee update from director zusik we had a a meet it was about an hour long which I appreciated the brevity of it um but the the goal of the meeting really was from about 30,000 ft to evaluate the District budget for 2425 and a few takeaways from that meeting and I I mentioned this not so much to my fellow board members but to the public there are many different funds that are operated by the district and each of those funds has a different set of rules and understanding that is critical because people think gosh why don't you just take this money maybe you might say you have all of this money over here that's um held in reserve for dental insurance why don't you use that dental insurance to buy books just those are all just rules about the way that that the budget necessarily has to work and being reminded of of the the different rules for different funds was really uh critical the district should know the community should know that the district's finances are well managed we are in a good financial position but moreover we are very well uh managed financially um it it also struck me that there is no downtime for the business and finance department it is constantly doing something major and it's by design that that happens because everything's scheduled out throughout the year and it's associated with timelines for the federal government for the state government and for our relationship with our W with our auditor so that everything is we we are ready to give the data to the right people at the right time and uh and then of course you know to give data and information to the school board so that we can make decisions as well and the last thing that struck me was how systematized and operationalized all of Finance operations is um it is it was compelling to me and and it it struck me that so much good planning has gone in place to make sure that mistakes aren't made and and um and the transparency is remarkable um for not just for Schoolboard members but but for the public as well so thank you to director subbert and to her team for the good work that you do our next meeting is December uh 15th then pardon me October 15th and then we have another one in December thanks thank you any questions all right next up is the Native American parent advisory committee update from director Bruns yeah it's not that they did not meet I was not in attendance at a family emergency come up so I don't have anything to report back on that but I want to extend my apologies I've reached out to Keenan as well just that presence is important especially when we think about having all members of the community present as a part of our work and be a part of their work so that apology is deep and it's it's been extended thank you do you have a date on the next meeting for them handy not in front of you but I'll pull it okay thank you um all right and then we have a student School Board committee update from Vice chair drle so the committee has not met yet again since our last meeting but we are going to get a um meeting on the books hopefully tonight so thank you um and just so there's some Awareness on the board uh I did send out a note assigning mentors um was that last night I don't know my week is crazy um so uh mentors for the student members have been assigned and again it's uh director zuzic Vice chair jesley and myself for this first year um having more senior board members we decided to go that direction our last meeting um next up I'm guessing is a very lengthy update from the policy committee from Vice CH drle so the policy committee met on May 30th um the committee reviewed seven policies one form and also revised two policies that were um detailed during our working session today does anybody have any followup on the do you want me to go through each okay so then I'm going to go ahead and just pause on that and these policies will be detailed in the readings that follow and then I'm going to skip over to our June 21st 2024 summary um the committee met on June 21st the committee reviewed 10 policies procedures and forms that will be detailed in the readings that follow please note that the following policies have been revised to reflect the 2024 legislative updates policy 503 policy 507 or sorry policy 506 policy 507 509 513 521 and 806 503 has been taken off the agenda so that one we won't discuss um the remaining 26 policies with leg legislative updates will come to the board in July I just want to say thank you for all the work that you've put into getting 50 policies updated in a very quick amount of time absolutely okay so we'll just roll right in here and we'll be back on to the May 30th summary policies for first reading 504 student dress and appearance um we replaced our current 504 with mba's model and we're recommending first read um we also looked at this in our June policy meeting and there was some language changes to section 2A we removed suitable or section 2 C5 we replace hoodie language with hoodies must not interfere with the educational process section 2dc removed to a protected minority group um section 2D D added costumes unless they correlate with the school sponsored eventor activity and we're recommending first reading tonight for this policy any questions or concerns about the student dress and appearance okay 506 student discipline policy 506 has not had a full review by the committee since 20202 um because of this there are a great deal of changes in this policy but the biggest one is that the Matrix Matrix was removed from the policy um we also looked at this policy during our June meeting and a majority of the changes reflect model policy there are a couple spots where it was unique to Hastings and so they stayed where they were being unique to Hastings we kept those um we did remove section seven or I'm sorry section 8822 because it was a duplicate the legislative updates have already been added to this policy any questions I just wanted to make a statement um The Matrix during the policy committee when we were discussing this the reason that we wanted to remove the Matrix is because there's a lot of um a lot of things in there that are not student discipline related um and they're actually covered in other places so you kind of you don't want much of that because when you touch one policy then you have to change the other and and that kind of thing so that was the discussion yeah if I may add to that it was also because the Matrix is set up really to be more procedural than policy and so it's just a we we felt it uh more appropriate to to be outside of the policy itself okay any further questions or comments on policy 506 509 enrollment of nonresident students um the committee discussed this and there were some formatting updates but all other changes reflect model policy and the 2024 legislative updates any questions on 509 509 .1 PR student enrollment procedures and 509.com we're recommending first reading for this tonight okay any questions 513 student promotion retention and program design the committee dis discussion um section 2B replaced r with may be and section 2D2 replaced May with will all other changes reflect model policy and we're recommending first reading tonight okay so and no questions I'm just going to keep rolling here as long as I don't see anybody's hand go up or get my attention if you want me to stop um 518 DNR dni orders all changes reflect model policy we're recommending first reading tonight 5 19 interview of a student by Outside Agency all changes reflect model policy we're recommending first reading tonight and then policy 521 student dis ility non-discrimination the form was removed from this policy and it's now a standalone form um other than that the only thing that was updated besides the model policy updates was to reflect the new coordinator information in section three and then 521.121 for first reading and 52 1.1 form for consent agenda next we have 722 public data requests section 3D added the data practice um contact is the director of Human Resources again we there was a language change from Madea will in section 5c all other changes reflect model policy and we're recommending first reading tonight policy 7 22 point or I'm sorry form for first readings is 806 crisis management policy the updates reflect model policy and the 2024 legislative updates and we're recommending first reading tonight okay so now I'll just go right into second readings second readings um policy 417 chemical use and abuse this one was on hold because we were getting feedback from um counselors on their lure and their um ethics their ethical codes so we got that feedback we received that feedback from them and we're moving forward with the policy with the changes that have been made um reflecting model policy and then the changes that we discussed at our last meeting when it was up for second or for first reading any questions okay 505 distribution of or temporary distribution of non-school sponsored materials on school premisis by a student and employee there were no additional changes to this except for changing the word temporarily in the policy name 507 corporal punishment and prone restraints the updates that you have seen to this policy are based on the legislative updates for 2024 policy 507.00 visualized education plans also had the legislative I believe that just double check I think that had legislative updates in it nope it does not so that one did not have any updates since our last reading of it either any questions on second readings third readings policy 423 employee student relationships no change of changes have been made policy 430 employee recognition compensation no changes have been made 501 School weapon policy no changes have been made 502 search of students Locker desk personal possessions and students person no changes have been made 503.com there is one more on here 429 if you could speak to that please I apologize there is 429 so 429 it we're recommending that it let me just get up here to that um in compliance with the Federal Regulation 2 CFR 200. 381 this policy should be adopted in a single meeting with the understanding that the committee will complete a full review to ensure the policy language exists elsewhere and this is um to be compliance with our audit policy 208 section 5c allows the board to adopt a new or modified policy by a majority vote of a quorum of the school board in a single meeting a statement regarding the emergency or the need for the immediate adoption of the policy shall be included in the minutes so I just want the minutes to reflect that and I get some history yep so 429 conflict of interest we Sunset it last month after two readings but based on some of the language in the conflict of interest policy that we need to have based on the Federal Regulation for the audit we're going to recommend that it gets put back in place while we figure out where the other pieces or where the pieces of the policy are located in other spots so any questions about 429 and it'll be on consent I'm saying this but I but as I said I'm I'm I'm asking to have it verif the reason for the urgency is the audit thank you because if we do it in one reading we need to have a reason to to you know push it forward and that's the reason yep absolutely with no further policies or no further questions good deal thank you for all of that all right um um next we are on to our action items and first up is our consent agenda so I'm looking for a motion on this I move or I motion to adopt the consent agenda can I get a second please beer May seconds right any discussion all right seeing none all of those in favor favor of approving the consent agenda say I I I motion passes unanimously to approve the consent agenda all right then we move on to our individual action items uh first up we have the Personnel report and I'd like to request a roll call vote on this one so if we could get a motion on this first please I'm motion to approve the Personnel report thank you I I would second the approval thank you any discussion all right and then clerk Milner if you could please take a roll call vote director Pine here yes director zuzek yes Vice chair drle yes chair Tate yes director Bruns yes director Milner yes and dor beer Meer yes all right thank you uh next up we have an amendment to the 2425 calendar uh there is a recommendation this was discussed in the work session to change November 1st from a student contact Day to a staff development day and this is in regards to the required number of hours for our literacy training um not only do we have the training for the phic um phonics component and the pheic awareness with core but also our new curriculum with wit and wisdom um really didn't allow for any additional time for our staff um for other training and we are also doing a lot of work with curriculum alignment and curriculum documents and so the request is to change that day to a staff development day um that does leave the district in full compliance with required hours with the state of Minnesota thank you all right any questions okay with that I'm looking for a motion on this item uh Bruns will make a motion to approve the 2425 calendar Amendment thank you Milner second all right any other discussion all right seeing none all those in favor appr of approving the 2425 calendar Amendment say I I I motion passes unanimously to pass the 2425 calendar Amendment thank you all right next up we have the TW uh 20 proposal for 2425 athletic fees okay you have some documents in front of you and this was presented by um Trent Hansen in regards to the request so you have a summary of what Athletics um our fees have been so in that table we look at in 2000 um the athletic fees started at $3 per athlete um and you can see how that has changed over time um most recently that was reviewed and updated into 2020 and 21 when at that time there was a tiered review of all Athletics and looking at the cost per participant per sport so they um were evaluated that way which you have some additional information there also um The Proposal is to increase those by $20 um making our fees 195 220 and 285 respectfully and then individual and family maximums at 660 and 880 and then uh looking at what we're anticipating for our athlete registrations you have a lot of background information um that looks at why this proposal is and really um expenses are outweighing uh right now what our revenue is and so we talked about a number of options to be able to address this but to provide the service and safety of our students and not eliminate Transportation some of those things um the recommendation is to increase the cost um and then you also have in front of you um the sports that are in the grade one which are 17 teams grade two nine and that grade three um the most expensive ones we have two that fall in that category being uh both hockey and then there um you also have comparisons of our neighboring districts and what uh how Hastings Compares questions you have all right um with that I'm looking for a motion on this item I motion to approve the 2024 2025 athletic fees as proposed Pine second all right any discussion okay seeing none all those in favor say I I I and with no opposition motion passes unanimously to pass the 2425 athletic fees as proposed all right next we have uh the budget for the 2425 school year I make a motion to approve the budget as presented uh the 2425 adopted budget particularly after taking the time to uh review it with Miss subbert and and our finance committee all right can I get a second please be mayor seconds all right any discussion all right all those in favor of approving the 2425 school year budget say I I I motion passes unanimously to approve the 2425 school year budget all right next we have um the ISD 200 long-term facilities maintenance um with Miss subbert I believe sharing some information all right Tammy could you please pull up the revenue spreadsheet it's a third attachment in there thank you and then if you so this first spreadsheet is the revenue projection for long-term facilities maintenance and this revenue is to support facilities maintenance needs for schools it is a Formula driven Revenue Source that's based on pupil units and building age and then in order to qualify for the revenue a district must submit a 10-year plan to the commissioner of education so there's this Revenue spreadsheet that we will submit and then next I'll look at um uh expenditure spreadsheet so the easiest place to look at this one is row 57 Tammy if you can just scroll down a little bit um that will show the total general fund revenue for ltfm for each one of the years and again it kind of varies year-to year based on enrollment and building age but we are um starting fiscal year 26 at about 1.6 million and then um as we get further out you know out by fiscal year 2034 we're at about [Music] 1.5625 information that we used to complete this report was um based on a facility study that the district had we had IC come in and do a facility study and they help us track what projects need to be done in the future so there's a few different categories on this report but the first category is this category one and that is going to be all of our um health and safety expenditures So within physical hazards that's going to be things like plag resurfacing and required inspections um other hazardous materials is the next category so that's going to be like lead and radon testing um infectious waste management and Disposal uh the next one is environmental health and safety management so the district contracts with uh ciso or Meridian to have a consultant on site that expense comes out of that category we also have um a health and safety online database place and then some of the related trainings and certifications for staff and a 3-year asbest inspection comes out of that category uh the next one is asbest removal and encapsulation so any projects that are identified and then the periodic inspections that go along with that um the next category is fire safety so that will include fire alarm equipment and inspections and then the last category within health and safety is the indoor air quality and that would be if there were any violations found within the district that we needed to rectify um the next category then is health and safety for $100,000 or more um per project per site per year and we do not have any projects planned um that are individually more than 100,000 so there's no expenses listed there category number three is voluntary prek which we do not qualify for and then the next category is the gender neutral single user restroom so you'll see in 2025 we have $425,000 budgeted there we have a grant for 75,000 um that we're working on right now to do a restroom remodel at Kennedy and then um category number four is the accessibility so that's just removing architectural barriers to meet needs of students and staff with a disability and we do have some kind of small expenses in those categories for 27 and 28 and then category number five is kind of the main category so that's our deferred Capital expenditures and maintenance projects So within that there's again multiple categories but the first one is building envelope um so that's really anything that restricts the transfer of air water heat light and Noise so some of those examples are like window replacements cocking talk pointing insulation any type of barriers related to that um building walls exterior doors things like that um the next category is building hardware and equipment so those are um Hardware or equipment that are usually attached to the building so like doors and door hardware lockers bleachers PA systems elevators um the next category is electrical so anything that's for the power supply and distribution and um some Lighting systems can be included within that category the next one is the interior surfaces so that will include flooring wall covering um painting ceilings countertops and then like installed cabry and attached surfaces um the next category is mechanical systems so that's going to include heating ventilation air conditioning or HVAC and control systems uh fire suppression and alarm systems and then electronic door controls and Control software Plumbing is the next category so that one's pretty self explanatory but fixtures piping water supply to the building so it will include like wash stands toilets showers sinks drains um any other plumbing components and then there is the professional services in salary so Professional Services in in-house salary for work performed on deferred capital and maintenance projects um to prevent further erosion of facilities so um right now we do have a consultant that we work with through laugher that oversees some of our ltfm projects we can code the cost of that um contract to here and then we also keep track of some of our internal staff their time and we'll Reco that into this category and then Roof Systems um so roof removal and replacement anything related to that and then the last category is the site project so it's really anything that hasn't fit summer else that is considered deferred maintenance so parking lots lighting tennis courts fencing um playground stadium bleachers and then field Turf replacement so in this one it's kind of important just to watch um let's see if you get down to the ending fiscal year fund balance I don't that one's really small up there but it's in board book um but you can see we're kind of starting at about 4.8 million and as we work through the 10 years that fund balance really runs out um the district was able to do a lot of deferred maintenance through the bonds um so we've been kind of building up some money in our LT FM account but we will need to be um very aware of the expenses that we have in the upcoming years related to ltfm and I can take any questions if there are any I guess I just like to make a comment um this is it's interesting timing we have to submit this because of requirements um with our new director starting on Monday um literally so submitting this right before he starts his job um I understand that this this obviously he'll have a new set of eyes and perspective um looking at this and and I guess the question is how how easy is this to um revamp or or correct or change update so it's submitted each year and really you know like mde is looking at the first couple of years so 25 those projects are already planned for and started but 26 can be changed again next year and all the out years can be updated as we go thank you all right any other questions yep fine so when you're projecting project spend on like flooring or Plumbing or electrical 3 four five years from now is there like an anticipated projection of what those materials and labor is going to cost factored into that yes as part of that IC report they include an inflationary adjustment on all the uh future Years thank you any other questions all right uh then I'm looking for a motion on this item please I move to approve the long-term facilities maintenance 10-year expenditures application second dressle all right thank you any discussion right seeing none all those in favor of approving the long-term facilities maintenance 10year expenditures application say I I all right motion passes unanimously to approve the 2026 long-term facilities maintenance 10year expenditures application all right uh next on the agenda we have the middle the fifth grade middle school science curriculum all right so at your work session you had twig was presented um and you had the materials so today the action is a request to approve the fifth grade twig science curriculum zusik makes the recommendation to approve it and then I've got more to say during discussion I second that motion dressle all right any discussion I just when do you think we'll see the recommend recommendation for other grades of Middle School uh curriculum yeah for science yeah the request was that they wanted to continue to study that fifth grade was more in a dire need and they were solid on The Twig curriculum and then if you also remember there's a lot fifth grade just Falls in an interesting area so there's a lot of Middle School curriculum that's not applicable to fifth grade um and so they want to continue to review that would say you'll see that next year thanks all right any other discussion um I just want to say I read all of it the all all that I got anyway um couple modules and I think it just looks really really cool like absolutely completely Hands-On and I'm excited for it's going to it's going in for this fall right for fifth graders so that's my son he's not excited about it as I am but so it um all right any further discussion all right all those in favor of approving twig as the fifth grade science curriculum say I I all right motion passes unanimously to approve twig as the fifth grade science curriculum thank you all right next up we have uh the recertification of the census all right so this is a little unique so you have a resolution in front of you um the one area category that is funded by District resident population is community aded so when a District's population increases by a threshold um a district has the ability to recertify that census and change the funding specifically for Community ad in this case um the population in Hastings has increased by 360 um since the time that it was uh last certified which will it's not a big dollar amount but that will increase Community ad's Revenue by about 2500 any questions I'll make a statement I think it's exciting that our um population has grown right that hasn't been the trend so with that we of course hope that kids come with it at least at some point um all right and with that I am looking for a motion on this uh we will be doing a roll call vote as it is a resolution um and I would recommend that the uh motion say something about waving the reading I moved to approve the certification of update District population estimates and wave the reading of the resolution USIC seconds all right any discussion all right with that uh clerk Milner if you could please take a roll call vote on this item director Pine yes director zuzek yes Vice chair drle yes chair Tate yes director Bruns yes director Milner yes and director beer Meer yes thank you all right next on our agenda is um moving to even year elections um on this one we have two resolutions attached because I truly don't know which direction we're going the board has discussed this topic twice at two different working sessions um there is additional information provided for this is information that was provided originally well the first the map um I threw together um for our first discussion and then the second one was de developed for a community collaboration event where they uh discussed this topic so that the public has access to this and we have this in front of us as well um so I would like to propose that rather than making a motion first and then having discussion we have discussion first instead so that we know which which resolution we're going to propose making a motion on um so with that I will open it up to discussion I I'll make an opening comment by saying um I I appreciate your wisdom in having the conversation before uh we have any proposals on the table I think that this is the perfect time the perfect uh topic to do that and I also want to comment um that a month ago when you said Jeepers you know I just am not comfortable um extending the terms of each of the elected officials on the board by one year going from four to five I thought you know that's interesting but I just don't think anybody cares and um we found out that people care uh and there was a lot of conversation about that and there was some conversation about you know let's do this uh economically um responsibly and let's do it in such a way that um you know going to the fiveyear term is you know the in in some ways the the quick way to get to it um and it saves money for the district and so there were some people that that talked about the the Prudence of that decision and I will comment as well that in all of the conversations that I saw I think that there was only one that talked about hoping to keep it on odear elections so I don't I don't think that having ode elections has any way behind it and so I'm happy to see that both of the resolutions presented here are are really toward the end of getting to evene elections and the the intention of that is to save the district money and um to uh save some of the effort on the part of our district uh support team so but boy you were right and I I want to give credit what credit's du thank you thank you all right who wants to go next I'm still in the same spot I was in the last time we talked about it I think it's uh good idea to move forward with moving to evene elections obviously because it's less administrative strain it's less money um more polling places are open so for all the same reasons that I said during our last meeting would be why I would still support this well I'll start we probably be talking a little bit yet um to say or to think that we got into some smoke filled room and uh wanted to have a power grab which has been some of the accusation out there um is a bit ridiculous um I'm sorry decisions weren't made before and I'm upset about that too I want to talk about curriculum I want to talk about students I'm tired of talking about this and we're going to make a decision and somebody's not going to be happy and somebody is not going to care um but um this wasn't done there's no intent here there's no uh takeover here um there's resolution here there's Solutions here we were brought in to make decisions and I apologize that decisions weren't made before that's before I think uh I'm ready to move forward with this we've getting we've we've been getting involved sometimes and talking things over and over and over and over and then we're not talking about students so um I'm ready to move forward with this immediately and I'll take the consequences as they may be and some of the stuff I've been told or or has been put out there in uh from the keyboard Warriors I'll I'll take it so let's make a decision let's move forward um I'm ready to bury this yep we have talented people here okay so I I'll go to war with any of you and I'll support any of you I don't care background I don't care agenda I don't care political view we have talented people here and I'll work with you well you're right we've been talking about this and talking about this which means I go home and think about it and think about it and one of the things when I was deciding to run that actually almost scared me away from running was all of the legislative changes that were passed down to school districts and all of them being unfunded I thought okay I don't want to be part of a board that has to make cuts that scares me so for me this decision has nothing to do with agendas politics whatever words we want to use this decision is a fiscal decision any place where we can save money and do it quickly because there's going to be a lot of things happening here in these next few years that we have to be creative with our funding um and so to me it is not at all about an agenda um no partisan decision in this other than let's be really smart and save money and tons of time when we talked about the administrative time that hits me even more than the money I mean that is a lot of hours to put in for for an ode election and that pulls away from their job their other full-time job in caring for the district and caring for the students and making sure everybody's you know doing what they need to do um so to me it's purely let's make this decision to to be smart fiscally I agree about the fiscal comment it's really hard when it seems like every work session or every meeting we've had in the six months time we're spending money or approving to spend money once in a while we get a little gift of money coming back some good grant writing and good grants approv but I'm I can assure you we've approved more going out than going in um I've asked other school districts I've asked other board members and they instantly just say just extended term just extended term like it's a no-brainer that's what you do this is how you fix this why would you even contemplate anything else and you know taking into a lot of public comment that we've been seeing you know you're trying to weigh out all the pros and the cons of both but there doesn't seem to be a lot of things especially after even the experts came in last month and all the dialogue it's seems like a no-brainer to move forward especially for administrative staff there's not even a dollar amount you can put towards the hours that they spend on it I know the day I turned in my application that was you know somebody skipping out of the room like this was their last time they had to do elections cuz it was so time consuming so you know anytime we can give them a lift I think that's important too yeah I will chime in for and much of what's already been said is true and be a lot in this decision so if you think about that fiscal um responsibility and that piece but I also think about the civic participation if you think about moving from a from a Tim stamp of collecting maybe 20% of your electoral group that population in your community that's tough but if you can raise that engagement to 75% of those that cast a ballot and increase the number of polling places that are available to people I think in the spirit of democracy we do that increase student or sorry Community participation and as we make the decision think about how we breathe that voice back in and make sure that they're a part of this as it moves forward all right and then I will give my two cents I guess um I have literally gone back and forth on which one of these two resolutions I am in favor of at least 50 times um we are part of our ethics code for the board is to vote our conscience and my conscience tells me I am not in favor of elected officials lengthening their own terms in general um however I will tell you the the concerns that I have one yes the money the time that um the other thing that I've mentioned that's in this little map thing is the um board continuity um and that is should um the three of us not be elected for another term for whatever reason um there's a potential there that uh the longest 10e board member would have been on for one year and and having been on the board now for 2 and a half years I I very strongly feel there are so many things that are cyclical or and annually cyclical it takes a good two years to get a really good grasp of being on the board and that Rhythm um the other thing that really resonated with me when we had the city and the county election folks come in was when we got to talking about them being experts in doing this and us having a non-expert doing this same work that they would take over if we on even-year elections and after that meeting I got to thinking about the potential um risk involved in that because one of the things that they mentioned was how the election laws change and their requirements change and having to stay on top of that and it is a legal requirement um is concerning for me so that conversation and that single thing is what kind of flipped me more into the extend the terms and be done with it Realm to stick finally so that's where my head is at and with that I move that we approve the resolution to extend terms and wave the reading can I get a second I second that all right any further discussion just and to my fellow board members I I I will be uh voting not supportive of that resolution I'm supportive of getting to even your elections for the financial reason based on the amount of feedback that we've gotten and the type of feedback that we've gotten I would have chosen to do it the other way having said that as soon as the vote's made I'm completely supportive of going where we're going and going there together so the delay makes no sense the Cycles make no sense to me I mean I and you have probably had dialogue with people who who aren't for it I've had a lot of dialogue of it's good that you're getting it done yeah so there is that dialogue out there um it just is isn't brought forward uh in in the manner that it is the other direction it's it's making decisions and coming to a solution and that's what our job is that's what we were elected for yeah and as I cast a vote this evening I'll just be considering that that the establishment and the fostering of public trust in the work that we do um even if if we know um what our values and what our integrity is outward perception and um and the the community piece of what we do is everything um to ensuring that we have the spirit of the community with us and and we are with them um so that'll that'll be guiding I vote today and I I respect that totally um but I'll guarantee you you're never going to get 100% in the public okay so so what are we looking at what are we really looking at here you know you're never going to get 100% of what you want um in any way shape or form we could make any decision somebody's not going to be happy with it so we make decisions and we deal with as we were told we'll deal with the consequences and I thought that was a pretty interesting statement when I read it via email but I don't know what those consequences are but we need to make a decision and I will say excuse me um the emails that the board received anyway were about I think they were split about 5050 regarding both directions right so it sounds like other PE you know we've had individual conversations and whatnot with different individuals um frankly I was surprised after we had the county and the city folks come and speak um about that and I know this was mentioned you know in in the radio interview that you had done and and I had mentioned it as well I was frankly surprised that we didn't hear from many many more people um and I was thinking well gee maybe people don't really care about this that much I mean and and and truthfully I mean it is one year it's a onetime thing um so you know it's over and done and and yes I I'm all for having these um seeing that we we spent I believe it was about $240,000 since this law changed um on elections when that could have shifted to the county um I just I'm very reluctant to spend any more money on elections when it could be going into the classrooms so anyway any other comments all right and with this again as it is a resolution uh we will be doing a roll call vote so clerk Milner if you could please take a roll call vote director Pine yes director zuuk nay Vice chair dressle yes chair Tate yes director Bruns nay director Milner yes and director beer Meer yes all right please note that the resolution has passed on a vote of 5 to two to extend the terms of the existing school board members thank you um next up we have another resolution it's the night of resolutions tonight um and this one is on the Minnesota State High School league member School participation or um yes participation um is there any discussion ahead of time I don't know director Pine I know you're at the the representative nothing to add okay all right with that I am looking for a motion on this item zuuk makes the motion to approve the resolution and I recommend waving the reading thank you can I get a second please I second that motion right any any discussion all right clerk Milner could you please take a roll call vote director Pine yes director Zu yes Vice chair drle yes chair Tate yes director Bruns yes director melner yes and director beer Meer yes all right thank you and then finally we have can we watch the quick video oh yeah yeah yeah so the Minnesota State High School league does ask all boards to annually review this very short video e e e e e e e e e e e all right thank you um last item on our agenda for Action tonight is the final District vision card all right this was also reviewed at the uh work session and so this is updated with the school perceptions survey questions that were applicable um the MCA has been added for Science and Math NWA has been replaced with fastbridge um because that's an approved screen and so the rationale for the student achievement why things are listed how they are the MCA reading is listed first followed by fastbridge uh screening data which is literacy um screening that will be done three times each year and then math science um I did include um MCA opt out uh just to let board members and the public know um what is our percent opting out um we could look at that and relook at what our percentages are but our proficiency data the official data is the official data but it is helpful to know what that percentage is that do opt out act these things um were on your uh previous vision card as well graduation rate passing rates and then looking at the achievement Gap and this looks like it may be the same but here we're looking at the median of our groups that we have on numbers that populate a cell which is required to be a minimum of 10 and then continuing to look at the secondary credit recovery our student enrollment in a variety of areas our PSO enrollment we've added uh chronic absences and then like I mentioned we have a section for the school perception survey for um our students and our families um mental health all of those um metrics are the same with one addition of a survey question our partici participation number in activities and Athletics our staff engagement which also includes those uh perception surveys and then our highly trained certified staff this is a continuation as well we just clarified what does that mean it's our staff with a master's degree or higher and then our family survey data our family engagement opportunities which are also specified and then we added operational efficiency with MD School Finance award um and so I'll populate those earlier uh years as well since we've received that since 2008 a building conditions note that was also on our survey and then a technology satisfaction survey and then we'll add two Community engagement metrics any questions just I want to thank you for including that opt out information especially since the state doesn't take away that data I think it's important for f know that when a student and family make the decision to opt out of that exam it counts as a as a zero against our data set so it does um skew that in a in a in a big way depending on the number of folks but either way then it it makes the data set that we're talking about less accurate because we're including those that didn't test and giving them a score and it counts against us right any other questions comments I will just say that this looks really great I'm really excited that this is what we're potentially moving forward with tonight so thank you superintendent Champa yeah I think this is really well done I think it's it encompasses all the all the touch points that I think we need to you know have a good good eye on um and appreciate all the work you put into it thank you right with that I'm looking for a motion on this item I moved that with we approved the 2024 um District vision card second Milner all right any discussion all right seeing none all those in favor say I I motion passes unanimously to approve the 20124 district vision card all right and next on our list here are future meetings um as a reminder the board does not have a work session in July so our next regular meeting will be um July 31st and if I can switch over to what we're talking about then um as uh Vice chair drle mentioned we will be doing a bunch of um policies that are coming through with legislative changes uh we also will need to appoint a new representative to the relicensure board um that has to be done before the paperwork is submitted to the state in September so I put that on the agenda for July our current representative is uh director music um and then that will be the new um annual Cadence on that one we will have our quarterly donations um we've got we will be doing a superintendent evaluation summary we're doing the performance evaluation meeting tonight after this meeting is done so I'll I will give a summary of that and then um the other thing I have on here is student handbook uh review so that's all I have for now for that um um and that's it for future meetings I think we've got we've got some policy meetings coming up for sure and then like I said tonight so yes go ahead I would just like to add that the Hastings naac will be meeting July 11th at 6m at the Pleasant Hill Library um I encourage folks to to be there it's pretty special thank you for that all right director Z just in the spirit of full disclosure the relicensure committee it takes a little at a time it's an hour hour and a half one day a month uh it it's at like 3:30 at the high school in a classroom and um you really don't do anything other than bring good snacks and and observe people doing good work I mean it's it's impressive how much work they do uh to to make sure that everybody's license is up to date and uh It ultimately it is the responsibility of each individual professional to maintain their own license and this committee goes far beyond what they would need to do and and it's impressive so thank you so um board members think about that if you would like to do that or director zus if you'd like to do that again or continue to do that I should say right um and with that I am looking for a motion to adjourn I motion that we adjourn tonight's meeting meeting can I get a second please second Milner all right any discussion all those in favor to adjourn say I I motion passes unanimously to adjourn at 7:53 p.m.