Lead Service Line Replacement Funding Application (Resolution 26-16)

Moved by Mayor David Freeze [During Item Discussion] · Seconded by Vernon [During Item Discussion]

The council discussed applying for state funding to replace 52 lead and galvanized service lines. The project is anticipated to be fully grant-funded, with the city initially covering engineering costs to be reimbursed later. Plans are currently under review by the Department of Health, with certification expected by the end of June, and project execution planned for this year or next.

Logic of English Development Agreement

Moved by Mayor David Freeze [During Item Discussion] · Seconded by Vernon [During Item Discussion]

A development agreement was presented for Logic of English, a new business relocating from Rochester to Pine Island. The agreement covers stormwater infrastructure and includes a request for a waiver of water, stormwater, and sewer access fees to provide upfront financial relief. The business plans to purchase a single parcel for in-house printing, with employee parking off Third Street and loading docks off Third Avenue. Concerns about potential road maintenance needs due to increased truck traffic were briefly discussed.

Pine Prairie Development Agreement

Moved by Mayor David Freeze [During Item Discussion] · Seconded by David [During Item Discussion]

The council considered a development agreement for Pine Prairie Third, an addition to an existing housing development. This agreement follows the approval of a final plat and outlines provisions for public street improvements, utilities, and associated fees. A notable addition to the agreement is a deadline for the construction of a pedestrian path along New Haven Road, connecting to the Douglas Trail, with a clause allowing the city to complete the path and bill the developer if the deadline is missed.

Pine Island Cheese Festival Fireworks Display Permit

Moved by Mayor David Freeze [During Item Discussion] · Seconded by David [During Item Discussion]

Terry Lynn, representing the Cheese Festival committee, provided an update on the upcoming 90th Cheese Festival. A permit was requested for the fireworks display, which is planned for the ball fields. The mayor highlighted the safety measures in place, including coordination with the fire department and insurance.

Pine Island Cheese Festival Road Closure for Tractor Pull

Moved by Mayor David Freeze [During Item Discussion] · Seconded by David [During Item Discussion]

A request for road closure for the garden tractor pull during the Cheese Festival was discussed. The closure is planned for Third Street near the school. The council approved the closure for an estimated hour before and after the event, noting the fire department's standby and that the closure would not interfere with festival parking.

Temporary Liquor License for South by Southeast (Cheese Fest)

Moved by Mayor David Freeze [During Item Discussion] · Seconded by David [During Item Discussion]

The council considered a request for a temporary liquor license for South by Southeast to operate a beer garden on Sunday afternoon (and possibly Saturday) during the Pine Island Cheese Festival. This item was part of the general approvals for the festival, acknowledging South by Southeast's participation.

Temporary Liquor License for South by Southeast (Pine Island Car Show)

Moved by Mayor David Freeze [During Item Discussion] · Seconded by David [During Item Discussion]

A one-day temporary liquor license was requested and approved for South by Southeast for the Pine Island Car Show, scheduled for July 26th. The car show, held on Main Street between the hardware store and city hall, had a successful turnout the previous year, and the request was presented as a straightforward approval.

Pine Island Business Park Preliminary and Final Plat (Resolution 26-17)

Moved by Mayor David Freeze [During Item Discussion] · Seconded by David [During Item Discussion]

The council reviewed an application from G Cubed for a preliminary and final plat for the Pine Island Business Park, a 33-acre site off Bioscience Drive. The plat proposes five lots and two outlots, with the property zoned heavy industrial. It was noted that a previous plat in 2022 had been approved but lapsed. Existing public infrastructure is in place, but new sanitary and water services will be extended to lots as they are sold. The Planning Commission had previously recommended approval.

Crescent Subdivision Final Plat (Resolution 26-18)

Moved by Mayor David Freeze [During Item Discussion] · Seconded by David [During Item Discussion]

An application from Rick Runner for a preliminary and final plat for the Crescent subdivision, located at 8th Street and County 13, was presented. The 4-acre property would create three residential lots. Similar to the Business Park plat, a previous approval in 2022 had lapsed. Neighbors on 7th Street voiced concerns about runoff, but staff explained that the drainage design directs the majority of water away from 7th Street. The discussion also touched upon potential future reconstruction of 8th Street.

2026 Street Improvement Project Bid (Resolution 26-19)

Dissent: Brandy (Council Member) voted 'Regretfully, aye,' indicating reservations about waiving bid irregularities, despite the vote being in favor of approval.

Moved by Mayor David Freeze [During Item Discussion] · Seconded by Vernon [During Item Discussion]

The council discussed awarding the bid for the 2026 Street Improvement Project. Elcon Excavating submitted the lowest bid at $2.1 million but failed to include a required subcontractor list. Elcon's attorney argued that the bid was responsive, threatening litigation if the contract was not awarded to them, citing the city's ability to waive minor informalities and the significant cost savings ($49,000) over the next lowest bidder. Council member Brandy expressed concerns about setting a precedent by waiving a bid requirement, while others weighed the savings against procedural adherence.

Competitive Negotiated Sale of GO Improvement Bonds Series 2626A (Resolution 26-20)

Moved by Mayor David Freeze [During Item Discussion] · Seconded by David [During Item Discussion]

The municipal financial advisor presented recommendations for structuring the debt for the street improvement project. Key points included an underwriter's discount allowance of 1.25%, using city cash to offset capitalized interest for efficiency, obtaining a Standard & Poor's credit rating (currently AA-) to reduce interest costs, and sizing the bonds at $2.77 million with a 15-year term. The bonds meet the special assessment authority test, avoiding statutory debt limits and protest petitions. A call option for 2034 was recommended to make the bonds attractive to investors. The final locking-in of terms would occur at a future meeting after bids are opened.

Purchase of GPS and Data Collector Tablets for GIS

Moved by Mayor David Freeze [During Item Discussion] · Seconded by David [During Item Discussion]

Public Works requested approval to purchase a Leica Xeno LFX100 GPS and data collector tablet, along with monthly software subscriptions, for in-house GIS mapping. The goal is to catch up on mapping curb boxes, manholes, and elevations, which would be more cost-effective than hiring external survey crews for the same amount of work. The purchase, costing approximately $9,300 plus a monthly fee, will be funded from the utility fund, and Public Works staff will be trained to manage the system.

Catch Basin Repair and Maintenance

Moved by Mayor David Freeze [During Item Discussion] · Seconded by David [During Item Discussion]

Public Works presented quotes for catch basin repair and maintenance in the southeast area (five blocks) and Fish Street northeast, in preparation for upcoming street milling and overlay or total reclaim projects. Schumacher submitted the lowest bid at $47,000. The repairs are deemed necessary to ensure longevity of new street surfaces, aligning with the city's goal to proactively address street infrastructure.

Hillcrest Water Tower Rehabilitation Project (Resolution 26-21)

Moved by Mayor David Freeze [During Item Discussion] · Seconded by David [During Item Discussion]

The council discussed authorizing bids for the Hillcrest water tower rehabilitation project. This project is critical as the tower's coating system has reached the end of its useful life, requiring repainting, minor structural improvements, and welding. Plans and specifications will be sent for bids, with responses expected by May 14th and brought back to the council on May 19th. The rehabilitation includes block lettering 'Pine Island' on two sides, using light gray with maroon lettering.