[0:28] e [0:58] e [1:28] e [1:58] e e [2:45] good evening the regular meeting of the Independent School District 279 School [2:51] Board is called to order at 6 p.m. on July 23rd [2:57] 2024 this regular business meeting of the the oio school board is being conducted in the boardroom of the [3:02] Educational Service Center the meeting can be monitored electronically by streaming online from [3:08] the district website an archived recording of tonight's meeting will also be available on the district website I [3:15] apologize for the echo I think it went away thank you um seated in front of you this evening from my left to your right [3:22] is director Thomas Brooks uh director Heather Douglas is unable to be here tonight director T [3:28] Prince myself Jackie mosa Jones uh director Sarah Mitchell and director [3:35] Tama Grady superintendent Dr Kim H and the members of the superintendent's [3:40] cabinet are also present those of you who can please stand and join me for the [3:45] Pledge of Allegiance I pledge alance to the flag [3:51] of the United States of America and to the Republic for which it stands one [3:57] nation under God IND I with liy and justice for [4:05] all board members are there any additions to the agenda [4:11] tonight seeing none is there a motion to accept the agenda as written so moved [4:18] moved by Tanya Prince uh is there a second second second by Thomas Brooks um [4:24] is there any discussion all in favor say I I I'll say [4:29] nay motion passes 5 to zero we have two presentations this [4:36] evening the first being an architectural update on building a better future John morstead Executive Director of Finance [4:43] and operations will introduce the presenters John thank [4:50] youon break ours have two distinguished guests with [4:56] us our two different architectural firms that are going to process so I'm going [5:01] to get us kind of quickly kicked off and then I will introduce it and first all introduce to with Architects and then I [5:09] will introduce you to Nancy when we get to her Section so the outcomes of today's presentation board members are [5:15] going to understand the progress on the following projects and these are the W projects we're currently working on [5:22] Senior High the new Elementary School in Maple oio Senior High North Middle [5:28] School middle school and an update on the first round of furniture [5:34] installations just want to give you a quick visual on what ourin like our and [5:41] you can See's a lot going if you start with lighter color [5:47] the lighter color squares that's kind of our beginning of design as the colors get a little bit darker we get a little [5:52] farther into design the dark blue pieces is the construction timeline for each [5:58] project way through a combined total of 66 projects so here you have page one [6:04] and page two as we're working our way through all these projects so the next wave that we start on really starts this [6:09] fall um and leads into winter for a whole another wave with both organizations again so at this time I [6:15] will turn it over to Len to talk about our first projects thank you John um [6:20] we're gonna start things off with Maple Grove Senior High um chair MCA Jones members of the board superintendent H [6:26] thank you so much for having us here tonight on behalf of old Architects and Engineers really excited to share with [6:32] you all some updates as we are in design and doing some fun things um so we'll [6:37] start off with Maple Grove Senior High the last time um we presented to you we were in schematic design which is very [6:44] big picture um um idea generation uh we had the core Planning [6:49] Group if you recall um that were um was a group that represented members of the community that helped us really get the [6:56] design started um and I've got here just an overview again of the project to just kind of um reground ourselves in the [7:04] work that's happening at Maple Grove Senior High um again we are utilizing the existing Maple Grove Senior High [7:10] site uh we are in uh increasing the capacity from 20 [7:15] 2,85 students to 2730 so uh some major Renovations and [7:21] additions are happening at that site um you can see that uh we are affecting [7:26] approximately 65,000 square feet of building building additions that will happen um and then we also have about [7:33] 34,000 Square ft of building renovation so a lot of work happening there uh you can see that um the building a better [7:40] future referendum process um has dedicated around 56 million for that total project cost and there's a $32 [7:48] million um partnership with ltfm funding um which is a common funding process for [7:54] um the majority of the projects that um are happening um and again the the end [7:59] result is to have that TurnKey moving experience for your students and your staff at that [8:06] building uh this is an overview of the project schedule you can see that it's [8:11] it's a long construction schedule and um currently we're in uh contract documents [8:17] for this project so um what that means is um we have wrapped up all of our meetings with um your staff and um teams [8:25] at that site in your District administration um we are are currently working on construction documents plan [8:31] to bid the project December of 2024 and then hit the ground running in the new year um one thing to point out on this [8:39] project because of all of the scare footage um and the site being affected this will be phase construction um so [8:46] you can see here on this diagram that there are multiple Summers and construction that will be going on [8:52] through uh for the next couple of years here with the end goal of full occupancy in um fall of 2027 [9:00] um and then just to pause on the process a little bit again um we just wrapped up design development as you can see in the [9:06] diagram on this sheet that really uh represents the work that has been done with your teams at that site getting [9:13] down to a lot of levels of detail in regards to where are the light switches um where what kind of cabinets do you [9:20] need where do we need power where do we need water sources and sinks and so um [9:25] all of that information has been documented and is being implemented into the construction documents uh one thing that's really [9:31] exciting to share with all of you is that there was a lot of participation in this planning we had well over 19 user [9:38] groups um that we have been meeting with over the last four months um well over 150 staff and administrative um team [9:47] members participated in these meetings um and there was a total of a little over 50 meetings to get the information [9:54] right at the site um so we really enjoyed working with your community and your staff and [10:00] students um one thing I just wanted to share here too as well is the site plan [10:05] uh you can see here on this diagram that um the white area there is the building [10:11] a large site um you can see um in the dark shaded areas that um those are the areas where the additions are planning [10:19] to be uh happening here so you can see a lot of the additions are on the north side of the building and there is an [10:25] infill at the main entry which is a building addition as well um there's been a lot of coordination uh with the [10:32] city throughout the last couple of months um partnering with them and understanding the development that's [10:37] coming along firer Brook Lane and coordinating entrances onto the site and off of the site traffic studies um there [10:44] will be a new Bus Loop on this site um and an additional 114 parking stall so [10:50] that's just kind of a high level of some of the site um amenities that are [10:55] affected um this diagram we presented to you last time we were here as well just to share um really uh the diagram of the [11:03] building and the overview of this um diagram here um on the cafeteria level [11:08] of the building is showing the building addition in the darker more bold colors classrooms and labs and then just a [11:15] reminder that um there will be a new um some new locker rooms or renovated [11:20] locker rooms additional locker room space that there will be more kiddos at the site um and then some additional [11:26] work down into the um weight and Fitness area as well these are the upper level um second [11:34] and third floor of this building an overview of the work again is really a lot of renovation down in that music [11:40] Wing um as uh the building needs to take on some more capacity that was a big area of focus was renovating that so we [11:47] could gain some more music rooms down there um the large addition will be happening off of the cafeteria Commons [11:55] and there will be more celebrated events entry back there um for access for events uh and then again the um [12:02] multi-level uh classroom um addition off of the back there where you'll have classrooms and labs and the Career and [12:10] Technical education Edition as well and these are a few new photos and [12:15] images again I should call them images um so we're predicting what the construction will look like as we're um [12:21] we wrapped up Design This is the front entrance uh one of the priorities for this project was to have a safe and [12:26] secure front entrance and a more prominent identity for the building so you can see here that um there's a new [12:33] entrance planned this is the opposite side of the building and if you go left to right [12:40] you'll see um left of the the bus there there's um a one-story um Mass which is [12:46] the Career and Technical education the three story with the windows right behind the bus that's all classroom [12:52] Edition where those classrooms and Labs will be happening and then uh where you see a lot of the glass there that will [12:58] be circulation and that will be um informal meeting space for the scholars [13:03] at the site and then that cafeteria addition as well and the new Bus [13:09] Loop this is an image as if you were walking in into the front door uh [13:15] because of the addition um there's uh an opportunity to reorganize this space um [13:21] as a part of this project it's taking that part of that office and moving it to the front door uh and then you can [13:27] see here some new materials and finishes um as you enter that main uh main front [13:33] door of the building this is a view of the new cafeteria Commons so taking into account [13:41] um the existing structure and facility that's there and adding on and this is a sneak peek into the um [13:49] lab and classroom cluster Edition um again having those labs and classrooms [13:54] that um can open up for a lot of collaboration and synergies with your Career and Technical education plans and [14:02] um General um curriculum as well and then that Career and Technical education Wing that at this site it's [14:08] construction engineering and business we'll move on to the new [14:14] elementary school project um again just to kind of ground ourselves in the work [14:19] this is a new prek 5 Elementary School U built on a district owned site uh [14:25] capacity to be around 1,000 students Plus Early Childhood uh the building [14:31] size um part of the referendum project is 125,000 square fet plus a gymnasium [14:38] partnership with partnership with omgba um and then you can see the estimated construction cost there and [14:45] again a turn key move and experience with new furniture this schedule here you can see [14:51] in kind of the peach color there we're in August um we are just getting into contract documents so much like the high [14:57] school we're in the same phase uh where we wrapped up design development um we will be bidding this project again in [15:03] December of 24 and the project will be complete fall of [15:08] 2026 uh again just um a sneak peek into that design development um phase of the [15:14] project where all of that detail again meeting with your users and your staff um districtwide to help plan this new [15:21] elementary school as it hasn't been staffed yet so that was um a wonderful experience to get a lot of [15:27] perspectives and again 15 plus user groups uh 90 plus staff participated in [15:34] these meetings um and again well over 50 meetings to get the details [15:40] right uh the general concept for the new Elementary School uh being that it is in [15:45] Maple Grove um is to really um respect and um and blend in and be a part of the [15:54] um geography there uh the site here again is um we've [16:00] been working with the city and in coordination uh for the development of Arbor Ridge and [16:06] 101st uh that's where the site is located uh this site will have a [16:11] separate parent drop off and a separate Bus Loop for site safety uh there will [16:16] be an outdoor classroom included in this project much like all of your other elementary school projects um there will [16:22] be separate early childhood and K5 playgrounds and there will be paths on [16:28] this site that will be be uh lovely connections to all of the neighborhoods that surround that [16:33] area and this is a image of the front entrance so if you are pulling up into [16:40] the uh main parent drop off at the front of the building you can see the structure there the main entry kind of [16:46] in the middle um that has the white columns there um and then what you're seeing here is a a glance into the media [16:53] center and a glance into the classroom clusters [16:59] this is the backs side of the building so classroom clusters to the left you're starting to see the cafeteria on the [17:05] right and you can see how the bus um drop off here on the other side of the site relates to the [17:12] building and this is an example here of the outdoor resource area um one thing [17:17] that's unique to this site is that every classroom cluster will actually have an outdoor area um where the grade level [17:25] classrooms and um uh special services as well have access to outdoor play right [17:31] outside their classroom clusters this is a uh image as if you [17:37] were to continue from the front door um and enter a little bit further into the [17:42] building you can see the cafeteria Commons on your right a lot of natural light in this building and the view that [17:49] we're facing down is the view that would take you down to the gymnasium spaces in this [17:56] facility this is an image of the media center a two-story space where all of the classroom clusters connect a lot of [18:02] natural light open um flexible learning spaces here in the core of the [18:08] building this is a image of a Learning Studio which has all of the classrooms that are clustered around an open [18:14] resource area much like the Rice Lake Edition this is a view of the gymnasium [18:23] space there'll be bleachers and this is the image that we [18:29] shared with you last time we were here in regards the general organization of that Learning Studio where there are [18:34] multiple classrooms that open up to a resource area there will be small group areas um and rooms off of that cluster a [18:42] mud room for lockers um and toilets right in the um [18:48] General classroom cluster area and then uh so those are the two [18:54] projects that are going into contract documents and we're preparing to bid those um in December um AIO Senior High [19:02] we have just gotten rolling on on that project that project is in schematic design so um just to kind of ground you [19:09] in that beginning part of the process we're working with a task force there that's primarily uh building [19:15] Administration um and the facilities teams here in the district to better understand how to organize that building [19:21] and meet the um building of better future goals uh and that core Planning Group [19:26] has been meeting throughout the summer so it's been great that they've been available to do that during summer months uh the goals for this site again [19:33] are to utilize the existing site capacity stays the same however there will be um an addition on this building [19:40] for the autol lab as part of that Career and Technical education piece um and then there will be um about 995,000 [19:47] square feet of Renovations in this building to help organizing uh it around those current technical education spaces [19:55] as well as achieve some of the goals that include a a a media Center um remodel as [20:02] well uh here's the schedule for Osteo Senior High you can see that we're currently in design development this one [20:08] will bid a little bit later we're planning for February of 2025 and this project is set to be complete fall of [20:16] 2026 this is a site diagram uh showing if you can see the black area there that [20:22] is the actual building addition so on the back side of the building there will be that new Auto lab um access um off of [20:29] that pavement area there in the parking area um some other large goals here I create a a loading dock and then uh [20:36] there will be 55 additional parking stalls at this site as well this is a building diagram that [20:43] shows where all of the work will be that will be happening couple of the highlights again are the media center in [20:49] the core right um right where you uh see that main entrance there will be a new [20:55] secure entrance uh there will be some funing um tied to the auditorium Renovations [21:02] Career and Technical education is health care and auto and business at the [21:10] site and then we're going to roll into the two projects that are well under construction and phases are wrapping up [21:16] so if you've been over to Brooklyn Middle School um uh that project has been under construction um things are [21:24] wrapping up there and we're getting ready for um school to start and that is phase one so classroom Renovations [21:32] mechanical electrical work will be complete and then this building will be gearing up for another Summers of um [21:38] worth of construction to really uh take on that main level where a lot of those [21:43] lab spaces will be reinv visioned Locker Commons Etc so again um first phase uh is [21:51] complete this fall and then that second phase will be complete in 2025 uh this diagram here is just [21:58] showing all of the classrooms that have been affected on the second and third floor they've been remodeled um [22:04] replacing mechanical systems and lighting new ceilings and paint so really a a large Refresh on those upper [22:10] level upper levels of this building and then this is the main level this is the work to come again a lot of [22:18] the um labs to be that have been re-envisioned here planning is done this [22:23] this project um this phase has been bid and is ready to roll um for summer of 25 [22:29] again there's that uh secure entry work um remodeling science Art Project Lead [22:35] the Way um and then more new mechanical systems and Lighting on that first [22:42] floor then a couple of images that we've shared with you um reenvisioning that front [22:48] entrance uh this is the help desk Media Center which is under construction now so this will be opening shortly after [22:56] school starts and then Northview Middle School uh this project again um [23:04] currently in construction set to be complete here in the next couple of weeks and um there will be an additional [23:11] phase to a project um Coming In Summer of 2025 uh this diagram here shows the work [23:18] that's in bold color uh that's happening [23:23] now and um Again part of the remodel here is the New Media [23:30] Center the um Design Lab maker [23:36] space and then the last piece of the update is districtwide Furniture if you recall um uh an effort to put Furniture [23:45] in um all of your school facilities uh and this summer there were [23:51] uh five sites that received new furniture and that's Rice Lake and Garden City and here's a photo of some [23:56] of that new furniture at Rice Lake and then Brooklyn middle and North [24:03] U middle and Osteo Senior High um we followed construction or if there was no construction as their um the situation [24:09] is at AIO Senior High um they got new furniture in all of their classrooms at that site um so this was just a small [24:17] phase next summer you've got 10 sites that will be getting new furniture so um [24:23] there have been some um wonderful experiences and learnings and we continue to meet with the district um [24:30] and we'll be starting the next cycle up um shortly here to get going on planning for all of [24:37] those with that that's a lot of work and a lot of planning kind of the nickel tour of what we've been up to but are [24:43] there any questions or comments that I might address I actually have a couple [24:48] questions um again thank you for your work and the Beautiful designs and um as [24:54] a teacher in one of those flexible learning spaces game changer [25:00] um I know you're talking about all the focus groups for the um in the planning [25:05] process um and we had numbers for staff um how many students were involved in [25:12] was there a good number did we have any that's a great question um we had core [25:17] planning groups at the very beginning of the new elementary school and Maple Grove Senior High those were really large planning groups and they uh each [25:25] had I would say five to six students students that helped us plan and help [25:30] make um all of the large big picture decisions uh when we got into design [25:36] development down to the level of countertop Heights or cabinet storage we [25:42] really focused more on the expertise of your um teaching and learning team and [25:47] your staff to help us get those right but students were absolutely involved in the core Planning Group process of every [25:54] project do we have licensed and unlicensed staff on those like yes yes we yes [26:02] checking thank you uh I think oh one other question how many students does [26:08] Maple Grove Senior High have um have now I know what the capacity is but are we [26:14] over capacity yes yes we're they're about 2400 in change today um but we're [26:22] 2400 in change busting at the seams and having kids crammed pretty much everywhere oh I know one of one of the [26:28] differences and we we've had people ask the question why are you only going to 2730 we're going to 2730 with full [26:35] flexibility so it's it's first you fix the the capacity issues today so so we [26:41] have the flexible spaces we can use the media center as what intended we can use all those other Flex classrooms and so [26:46] forth and then you boost up the capacity so that that combination should should alleviate that but at the same time our [26:53] projections for the next 10 plus years show that's the number we're going to hit um and and trying to be cognizant of [27:00] taxpayer dollars we didn't want to ask for more than we should thank you so I had a similar question concern [27:08] about capacity um both at U Maple Ro senior and the new [27:13] Elementary um so given your last [27:19] statement does that mean that we will not right now we're not open for open [27:25] enrollment at M Ro senor number doesn't appear like it accommodates additional students being [27:31] able to open en roll um so I just wanted some sort of clarity on that to see if [27:37] this is a a site both sites that the entire district will be able to access or if it's limited to those that live [27:44] within whatever those boundaries will be at that time and we have an enrollment committee and and so far we've not had [27:51] that conversation yet but but as we get closer we'll have to have that conversation we regularly look at all of [27:57] our buildings to see um do we need to either slow or you know or try to [28:03] increase enrollment into certain buildings um sometimes we'll see enrollment come in and we'll actually um [28:10] do what we termed a soft close where we'll say hey it looks like you know third grade at this building is already [28:16] full so we're going to not allow any more transfers those who live within the district or within that boundary automatically get in no matter what but [28:23] if some wanted to transfer in we'd start slowing that down to for for the staff continuity and to kind of keep that [28:29] number in line um but we have to have that conversation as a committee as a [28:34] whole to see going forward but uh knowing that we have a few years before we get to be able to use full capacity [28:39] for a little bit of time I just set a question at the um the [28:45] auditorium at Maple Grove senior high is there a date that that should be complete the renovation on the [28:50] auditorium I don't have the date for that we're working through the phasing of the construction with our uh the [28:55] district's construction Partners ICS um so we will likely when we get ready [29:01] to go out to bid we'll be able to give you a very detailed schedule of the phasing to let you know which parts of [29:07] the building will be released at what time throughout that two and a half year [29:12] timeline thank you yeah thank you thank you there any other [29:22] questions thanks l so I'd like to introduce Nancy lire with ATS andr [29:28] Architects she's been uh working on the other half of our projects and she's [29:33] going to walk us through uh where we're at with [29:49] those just [29:55] control Sor about that [30:21] sorry about this we'll figure it out [30:48] we I don't know I must have bad luck all [Laughter] [30:55] right okay let's get this started again I'm I'm Nancy lire with atsr planners [31:00] Architects and Engineers uh superintendent H chair members of the board and and cabinet we're very excited [31:07] to be talking with you about atsr part of the work we've been working with your district for many years and we're very [31:14] excited to be a part of this referendum work as well oh let's see here it just [31:20] wants to do its own thing yep we'll move it over here there [31:28] we go getting my finger on the right spot okay so the first portion that we're going to be talking about is the year [31:35] one alterations for some of the elementary schools so we have the six of them six of them that we're doing first [31:41] Edinbrook Woodland Fernbrook Oak viiew Basswood and Rush Creek uh these schools [31:46] are sister schools so they're we say sister schools because they're they're not twins they're not exactly likee but [31:51] they're quite close in their plans as many of you know and and uh from a time frame standpoint we are in the middle of [31:58] design development with these projects and so they will go out to to bid this fall and most of them will construct [32:06] this coming summer we have two of them that are waiting a year because of the the switch over to the new elementary [32:13] and moving around of students it just helps them function better if uh Fernbrook and Edenbrook wait for [32:20] construction another year so that's kind of the time frame for those pieces and [32:25] um the other sorry about that and of course I I'm it must be my bad [32:32] technology day because I forgot to turn my phone down to D can find it there I'm sorry about that he's gonna there we go [32:40] sorry about that okay so um the scope of [32:45] these projects we have a media center remodel with the maker space we have an outdoor classroom two Flex classrooms uh [32:52] safety security updates and furniture replacement throughout is part of part of that work as you you're aware that we [32:58] kind of are queuing up for all of the elementary schools so we're going to focus tonight on kind of two pieces to [33:04] highlight for you the media center REM model and the Outdoor Classroom portions [33:09] so these are just a few shots of as we were going through schematic design we had a very collaborative process where [33:15] we went back and forth between uh the groupings of all six schools together their stakeholders meeting together and [33:23] then we also met with individual schools so we found it worked really well because they have the opportunity to [33:28] learn from each other and get input from each other and their different ways of working and doing things and then we [33:34] could go back to the individual schools and they still had their their own choice um within their specific building [33:41] we didn't force them to do what everyone one was doing so we found that that really worked um quite well and so we [33:49] through the schematic design process we had a consensus building portion where we uh worked to get down to a whoops to [33:56] a few different options and um of kind of layout pieces and you can see in [34:01] there that we have our multi-purpose maker space that kind of large group uh teaching meeting space a reading area [34:09] some of those small group rooms so that you can do breakout and and some of the collaborative pieces a TV studio uh SLC [34:17] conference space and then that circulation desk with that Tech help desk which functions a little bit [34:23] differently at the elementary level than it does at middle or high school but same idea and uh some staff work area [34:29] and then of course we want to get that flexible Furniture in as as part of the process and mobile stacks for again for [34:35] flexibility so you're seeing just a few of the options that the the group as they work together got themselves down [34:41] to and then we started looking at some of the furniture layout to really see [34:47] how how that kind of fine-tune and this is a slide that shows you actually all of the uh schools together so you can [34:54] kind of see how they ended up um coming coming together so for instance they [35:00] have a lot of similarities Fernbrook is a little different than I should not have moved my thing because now it wants [35:06] to do something silly okay uh Fernbrook is a little bit different it was the first school that was built so its [35:11] layout is actually mere image um from the other ones when it comes to where the the the uh desk the front desk and [35:19] where the there's a technology closet that buries in that's kind of buried back in there that limits it's the head [35:25] end for the school that so that drives where that chunk of the of that has to be so Fern Brooks is on the opposite [35:31] side as everybody else's so that's why you see that uh purple area on the opposite side at Fernbrook then you do [35:37] the rest they also made the decision to move there maker space kind of opposite up into that Wing the rest of the [35:45] schools we have the maker space in what was the art room back in the day uh and which worked really well because we have [35:51] a lot of those same type of um of activities and and um resources and [35:58] those kind of things that are used so it makes sense to use that larger space for the maker space and you can see there's [36:04] a there's several schools are kind of picked the same general layout we have [36:09] um Edinbrook and Basswood and Rush Creek are quite similar and then Oakview and [36:16] Woodland are quite similar Oakview is the only one of the six that chose to do a central circulation desk that was one [36:23] of the options that we tested out and and they really went for it which is little different model and they're [36:29] excited about it so so this kind of gives you the feel for how they all [36:34] compare to each other then we started getting into the design aspect of it for [36:39] the media centers there's a challenge in all the six of these buildings because this this front entry wall along the [36:46] media center and the classrooms is a firewall so what that means from a [36:52] flexibility standpoint is we don't get to put a lot of openings in it basically no windows unless we spend a whole lot [36:58] of money on on very expensive opening protection and those kind of things and [37:04] so we had to get creative in in different ways and and find some flexibility in other locations and so [37:10] this happens to be um Edinbrook Edinbrook and F and Fernbrook were the first two that were built um at those [37:17] two buildings there are I guess I would call them fake columns in the in the front kind of media center area so we're [37:24] going to take those out to kind of widen out that entry area get some uh TVs in [37:29] there some monitors so that you can have some even if we can't see into the spaces we can get some some uh action [37:37] and Alive feel for that from a technology standpoint and so we're able to do that there um what you're also [37:43] seeing here is at the start of one of the linear options so we have some linear options with sub options that the [37:50] schools could select from and we also have of a round kind of themed option [37:57] with some various so this happens to be Edenbrook um they're leaning into their red and so they they chose the the red [38:04] purple blue what you're seeing on the left side is and since we couldn't you [38:09] couldn't do a lot with the openings into the corridor uh because of the firewall [38:15] we did our openings between the media center and the maker space so we're doing our learning on display at that [38:21] location to be able to showcase the work that's going on in the maker space when you first enter the media [38:29] Center and that's the circulation desk and you're seeing some of the the uh [38:35] kind of stripe working its way around from ceiling down to the floor to to work with those two kind of Entry [38:40] throats and really make a statement at at the two entry throats as you're coming into those spaces and then [38:47] carrying that into here one of the other things that was really important for all these media centers is those of you have [38:53] who have been in those spaces the existing ceilings in that are those areas some of them are quite low they're [38:58] like 7 foot n um so you're for maybe for you're this tall is not so bad for the [39:05] rest of us feels a little bit low so one of the goals is really to get that ceiling up and have more of a openness [39:11] and and uh and a little more liveliness and light feel so that that was an [39:16] important aspect of this so we're really opening up the middle section and within this linear options there were several [39:22] ceiling options that the schools could select for that went with each linear [39:28] option so this is Eden Brooks and this is Basswood so these are one of the later ones for some reason when after [39:36] Fernbrook and Edinbrook they moved the columns so they're not fake columns anymore they're real columns so I [39:42] couldn't get rid of them uh and so we just enclosed them because they were just kind of odd spots anyway and um [39:48] cleaned them up a little bit and so this is this is Basswood they went more on the rainbow they wanted to get all the [39:54] colors going into theirs and again you see the um learning on display through the maker [40:00] space in there and chose a different ceiling layout that goes with that linear version this is Oak viiew and [40:08] Rush Creek and they are leaning into the into the blue green teal and uh U as you can [40:16] see beyond has a has a center desk so so they're really excited about their [40:22] Center desk and how that really is a statement when you first come into the room [40:28] uh and this is their Center ceiling area you can see behind in some of these uh [40:34] actually maybe I'll point it out in that one the um back in kind of [40:41] Beyond back there you're seeing some of the small group rooms that are all glass and we've got some accent walls on there [40:46] to really bring some color and interest to some of those small group rooms in those [40:53] spaces and this is the circular option for those those schools that decided [40:59] they wanted to go that way they're quite playful and and uh fun this is Fern Brooks uh Media or entry and again they [41:08] in that case we could get rid of those side columns so that we can do the monitors and this is woodlands where we [41:14] can't do that um we're playing here with forms in a in a really fun way creating [41:19] some little nooks that kids can can hang out in and have that that little tucked in feeling that we had some some of our [41:27] library media center people saying that kids like to tuck themselves into the bottom of the open bookshelves so we're [41:33] not going to let them do that but it's it's a much more fun way to be able to allow that Comfort Nook feeling so we [41:38] have other furniture that that can accommodate that as well and so this is woodlands so Fern Brooks again had their [41:45] maker space in the back so you don't see that when you first come in the main entry and Woodland you do so there's a [41:50] sorry so there's a little bit difference in how that is perceived and so they have their corner desk and we're doing [41:57] kind kind of more playing with more shapes and that is their more circular [42:02] ceiling version and again of course we have flexible furniture that will happen [42:07] throughout soft seating benches at the at the edges all the bookshelves and the [42:13] the uh browser bins are on Wheels so that everything can be moved around everything is flexible and the the [42:20] ceiling and the areas were designed so that basically if they chose to go back later and move their reading room to a [42:26] different spot or you know move those big kind of functions around within the open space you can do that without [42:33] having to rework a lot of things so but we do have kind of differentiation of space with some of those Heights in [42:40] there to be able to bring some visual interest and a lot more fun to the space a lot more lightness and [42:46] playfulness okay so oops this is the [42:51] example of some of the maker spaces which are alongside the media center so [42:56] uh again trying to have that learning on on display so you see the other side of that on the left there a lot of [43:03] different types of storage built into the space between drawers and doors and Tall cabinets and all sorts of different [43:10] things to store the different materials the back area on the kind of the back upper left portion of the photo is more [43:17] the resource portion of the room and so that has again more different types of [43:22] storage in including a flexible tote system that is a a clear tote of all [43:28] different sizes good sty polycarbonate stuff that um it also has a mobile uh [43:34] portion so each tote can be removed and put into its mobile portion and brought out to the desks or to the to the um [43:41] table areas or potentially even brought to other classrooms if that's desired so a lot of flexibility we worked with [43:48] District staff and curriculum to talk about what's needed what type of things we need to store and again allowing for [43:54] just a lot of flexibility um for to make anything they want right as we get and as that program really evolves once you [44:01] have this space it's going to be one of those things where they're going to figure out more and more ways to use it [44:07] and I think it's really going to be an exciting piece of the of the schools for you the other thing that you're seeing [44:13] here is the glass wall the it's called one manufacturer name is nano wall you might hear that between the media center [44:20] and the maker space and all of the schools chose to have at least some seating next to the maker space [44:27] some of them it's the entire large group area and in this particular case you're seeing a smaller seating group right [44:33] next to it so some of that maker space can flow out into the media center and really share those spaces together and [44:41] and meld that function the next piece we're going to talk about is the Outdoor Classroom this [44:46] is just a couple of examples of the Outdoor Classroom and what you're seeing here some of the various elements so in [44:53] all of them they wanted to get a full classroom space and how that appears really varies by um the school whether [45:00] they wanted a more rustic kind of bench or a more um uh streamlined type of version and we [45:08] gave them different options for what seating might be you can see on the right hand side there a version with [45:14] little individual kind of you've heard of sonat tubes the little um the round [45:19] concrete that's a little bit different heights called SIDS kids of different heights it's different sizes can sit on [45:25] different benches and and um there a little bit of flexibility there and you can get a little bit tighter together [45:30] for small group work there it goes again my mom is in the hospital and so I keep getting phone calls so I apologize I [45:37] should have I should have muted my phone anyway uh so the other piece of [45:44] this is we have various Pathways that work their way around through there um and we have a water feature not [45:50] necessarily water sitting there all the time mind you but more of a Dry Creek bread I should have just gone over and [45:57] shut it [46:04] off let just do that very we go all right um we have some again we're trying [46:10] to get different size of groups just like we're doing in the media center same thing out in the in the in the [46:16] Outdoor Classroom so some areas for very small groups to meet medium size and [46:22] large size and different scales and different again kind of trying to do the thing from the outside so possibly using [46:29] grasses or trellises and those kind of things to create that semi-enclosed space uh to be able to to have a little [46:36] bit of of that feeling outside even and yet still have supervision and um the so [46:42] the the way the creek bed or the Water Works is that it would only run when [46:47] they're out there doing activities it's not something that sits there all the time with running water so um that's the [46:54] intent for those for the for the schools that are interested in that and then of course also shading Elements which is [47:00] always important so trees as well as some natural sails um that some some [47:05] sale canopy features that we might be adding to that uh let's see and this is [47:11] another example at Rush Creek uh so this one they actually have a a Woods area [47:16] that they have in coordination with the park district or three reverse Park that they're using and so there's another [47:22] piece that's out in the wood so there's a little less in in this portion but they still have all the same elements [47:28] that they get to use okay the next thing is Crest View so [47:34] as you know that building is an entirely redeveloped and repurposed building we are in schematic design in that for this [47:42] project so just really starting to dig into it a little bit um timeline for this is we'll be going about out to bid [47:50] and about uh next June and um we'll be constructing through that the fall of [47:57] 20 uh 25 and into 26 and then they they get to occupy 26 so um just wanted to [48:05] talk a little bit about the existing building first there's a photo of the existing as you see there super low [48:12] building very 1960 trying to be energy efficient back in the day right what that means for us [48:19] is that we have very very low structure 9 foot to the bottom of the joist um and [48:26] so that and a kind of an odd structural system that bears in a different direction than typical so it's it's a [48:35] challenge from a design standpoint to figure out how to run the canical and how to do the things that we need to do [48:41] and kind of open things up and get that collaborative and open feel that we'd like to have so we're starting to work [48:47] through those pieces and work with our design team to figure out how to how to [48:52] manage that so and from the standpoint of the plan we're honing in on a plan at [48:59] this point this is where it's starting to settle down to and um so you're seeing up on the on the it's the south [49:07] side of the building but on your plan it's the right uh the right side of the building is the Early Childhood area so [49:14] your prek type classrooms that's going to be zoned separately from the rest of the building with with the security um [49:22] barrier there with doors so that you can can have some Access Control control there and then um we have the clinic out [49:29] front that the district has received a grant for that clinic we're working through how that's going to function um [49:35] the gym area is going to be converted into more of a professional development type space we're looking at potentially [49:41] infilling that recess gym floor so it's all at one level and we can have more openings into there and subdivide the [49:47] space with operable walls so it really becomes a great professional development space that can be used at um different [49:54] scales for different size of groups and as well as doing that in the former Media Center would also be a [49:59] professional development space and then the the wing up in the upper part of the plan will be Flex areas but also some [50:07] designated ECFE a couple of designated ECFE rooms for birth to five and ECFE [50:13] kind of flex rooms and then other Flex rooms that can be used for all sorts of things anything from uh after school [50:20] programs for kids whether they're doing robotics or other things maybe they're coming after school for some of those [50:26] kind of functions or Community renting out space all sorts of of functions um [50:32] the other thing that is important is an interesting portion of this is our of [50:37] course the cultural center the American Indian Cultural Center they have a great opportunity to expand their space a [50:43] little bit from where they are now at Northview and really grow their program and so we've got um opportunity there to [50:53] get them a little more right now they have a lot of things happening in a small space and we're able to spread them out a little give them out a little [51:00] bit give them more room to work so they have a maker space that they want to be able to do um indigenous crafting and [51:07] all of those kind of functions a classroom space uh in the middle and also a museum space and we're looking at [51:14] a lot of glass openings between to be able to show off everything that they have going on as part of their program [51:20] and they're located so that they can take advantage of all that professional development space um one other really important [51:27] important feature of this that we want to do is really in the middle of the building when you first come in create a [51:34] welcoming area that's really like you want to call it the living room of the building so an open welcoming [51:40] comfortable space that serves as a transition space you can meet someone you can hang out to while you're having [51:46] a if you're in the middle of you know there's seminars or whatever going on [51:52] meet someone before you're going to go to a program those kind of things just really an opport opportunity to open [51:58] that Central Area up and have change the feel of the building when you first come [52:03] into the building so that's a an exciting opportunity that we're really looking at how to enhance the entry of [52:08] the building we're also going to be doing new entries on the front of the building to do that same thing right now [52:14] you can kind of see it's smaller along the top there you can't really tell the main entry looks like it's down on the [52:20] end of the building where the sign is right and you can't it's kind of a long canopy and you can't really tell even so [52:26] much much where the main entry is so we're really going to highlight that main entry with a new canopy out there [52:31] get a separate entry for the clinic and also one on the other end for the Early Childhood area so to try to Define all [52:39] those separate functions um we're working through early sight planning right now still working with the city [52:45] kind of defining where we can be and where we can't be with access off of the side street and the back and some of [52:51] those kind of things so that isn't totally finalized yet and so we're we're we're getting [52:57] there but it's a process here with trying to to work through kind of all the pieces that we're juggling and the [53:04] structural challenges and the rest of those to be able to really to get to something that I think will be a very [53:11] exciting um building when we're done and and a real opportunity for the district to expand that usage as that welcoming [53:18] Community Center and early childhood location Allin one spot and [53:25] that is my piece so I'm happy to answer any questions that I can for you thank you any [53:33] questions so I oh go question on Crest View I thought we were still discussing [53:40] exactly what was going to go in there but we're in design already we are in schemat in the [53:45] schematic early kind of bubble diagram stage and so the the discussions that we've had with the core Planning Group [53:52] is that there's still some ongoing um there have been some surveys as as I understand with the community and [53:58] there's some other reaching out that is still happening that's why those Flex rooms have the capability to accommodate [54:05] all sorts of different programs and so we're still there's still plenty of time [54:11] if there's a little bit of tweaking that needs to happen to be able to accommodate different programs we're [54:17] still well within the stage that we can do that as needed depending upon what feedback is [54:23] gathered will there I guess this is more prod will there be a board action to [54:29] approve the final decisions on what is taking place at the repurpose [54:36] site I am not sure I think we will be sharing with the board do we need a board action General counsil [54:53] more but of course the board will have so right right now um it's it's [55:00] literally um outside of yes for sure we're going to have our prek and for sure we're going to have our um America [55:07] uh Native American and Indigenous group and B and um right now we are in just [55:14] exploratory stages of the actual Clinic yeah that that was the one the stat is [55:22] yeah yeah we'll talk we'll talk that that's just an exploratory stage right now so that space is just being there [55:28] right now but it's not definite now of course we will discuss that with the board okay thank you yeah you're [55:36] welcome and any other questions uh what was the idea behind [55:42] the production kitchen and Community Kitchen sure sorry thank you if I didn't didn't get into those can we have John [55:49] answer that sure okay John can you answer that please thank you [56:19] started [56:26] with this change K happens to be a large so we're going take of that number [56:42] one also theity we can use it to serve the Early Childhood classes that are [56:48] there and also to be able to cater and host events so so as an example if we were going to have an all district or a [56:54] district um learning lead leaders event where we would normally come in in the morning and have a light breakfast or [57:00] something along those lines where today we're renting that space we'd be able to handle that capability on our own and [57:05] then the other piece was a was a Community Kitchen that's being set up kind of like a fax lab in a school where [57:11] it's much more residential grade kitchen where we can have the opportunity with [57:16] either Community Ed enrichment to to do classes or American Indian Ed can teach [57:21] cultural Cuisine options for our indigenous Cuisines and how to do that so wanted to have a space that the [57:27] community can utilize because there's a lot of restrictions with a production kitchen where we can't just let the [57:32] general public in where so we wanted to have other option with a community kitchen and what I can do as well uh bo [57:40] I'll just add it on to our September 10 work session so we can go deeper inin questions so we'll add it on to our next [57:49] session any other questions I have a comment I think um the part of the presentation that laid [57:55] out the sister School sites I think is really helpful because I'm not sure if the entirety entire Community kind of [58:01] really understands that our front points are the same that our long-term planning ensures that we're having improvements [58:08] made consistently across the district and so having the illustrations um I thought was really helpful too so that's [58:14] something that we're working hard to really be clear on and drive more education about so that's really helpful [58:19] thanks for that and I just want to say thank you again for all this work and um [58:26] one thing that I imagine you're putting into that but with outdoor classrooms um [58:33] to think about um the environment and sustainability options to do some of [58:39] that um education absolutely and there have been some discussions about you [58:44] know what kind of plantings and whether they would be you know do each School want to look at more native plantings [58:50] potentially and we haven't really gotten to that stage yet that's really more of that design development piece for that [58:56] aspect of it so we kind of have the overall the layout generally but not the [59:02] specifics in regard to that so that's certainly something we'd be keeping in mind yeah I was thinking with the the [59:07] water running water at my school which is a sustainability school we have a rain Garden so that's where the water [59:14] ends up right and so just thinking about design and how MH the natural yeah it's [59:20] a little trickier when we have existing buildings because their their roof drainage is already piped you know what [59:26] I mean so we can't necessarily grab it and and connect the existing building in the same way without spending quite a [59:32] bit of money to redo those rainwater systems but certainly within the the [59:38] area of drainage that we have to work with there may be some potential to to try to do that well mine was a really [59:44] old school that doesn't have any money so there's ways to yeah and it wasn't like a system of filtration I mean it's [59:50] just for collecting right sure good good point [59:56] so the only other thing I had I wanted to go back to Tanya's or yeah Tanya's [1:00:01] comment H say director um Dr how you probably already have it on your list but uh for that [1:00:08] September meeting U maybe just an update on the uh communication and engagement [1:00:13] plan uh in the district um as it relates to um kind of Designing the um CR view [1:00:21] site um and then I think on the architectural side um I think just some [1:00:27] feedback I guess closing the loop on how we're incorporating that feedback from community in um the design and program [1:00:34] oflex spaces sure yeah I kind of gave a cheat in last board meeting of those [1:00:40] ideas and we'll bring definely a final comment I have is um [1:00:50] you know we've with the building the better future being two phases with many years on EAC looking at when do we um [1:00:57] make that investment when do we start construction with Co in there um I think it's just amazing to see it come [1:01:05] together and I think it's a real strength of this District to take that proactive approach to ensuring that our [1:01:12] facilities are keeping Pace with our students needs that we're not a district [1:01:17] that has let everything kind of come down and then have to go ask and then build it back up um I think that's [1:01:23] really um the strength of our size and to the support of our taxpayers who have [1:01:28] um been able to provide this funding for us and support us and participate in the process so it's just another opportunity [1:01:34] to say thank you to our community um for all of the things that you've shown tonight for making it possible and for [1:01:40] the staff for so many years of looking at this and preparing it's really fun to see the actual Renditions coming [1:01:47] together and plan thank you absolutely thank you thank [1:01:54] you our uh next presentation is a summer programming report shared by members of [1:02:00] the Community Education team Brian Severson Hall executive director of community engagement will tee up the [1:02:06] presentation and introduce the presenters you're on Brian I'm [1:02:24] ready for [1:03:08] all right well chair moscada Jones school board members and the members of the audience [1:03:14] good evening my name is Brian Severson Hall I'm the executive director of community engagement and I'm uh excited [1:03:20] to be able to present a recap of our summer 2024 programs don't let the size of our [1:03:27] presenting group scare you that this is going to be extra long but I wanted to make sure that you all had a chance to [1:03:32] see Andor meet and hear from uh the people who led this work this summer so [1:03:37] you're going to hear uh some brief comments from all the wonderful people on our our team um you know we believe [1:03:45] that summer programs are a vital part of our District's opportunities that we offer and when our team thinks about uh [1:03:52] what we call out of school time programming or non-school uh day programming which includes the summer we [1:03:58] really have kind of three goals and those goals are that when young young people are going to experience a positive place to be it's not always the [1:04:05] same school that they attend during the school year as you'll hear uh we want to make sure that when they attend these [1:04:12] positive places they're met by caring adults right who give them an awesome summer experience and then lastly uh [1:04:19] that they experience creative opportunities and I believe by the end of the con by the end of our presentation you're going to see that we [1:04:25] achiev that this summer right so we're going to talk about that and not only did we achieve those three things but [1:04:32] our program impact was we achieved those for over 5,000 Scholars this summer [1:04:38] right so we are thrilled that uh we serve that many people during the [1:04:43] non-school time and our out of school time in the summer um and with our we [1:04:48] wanted to talk to you kind of a little bit about the scope of the buildings that we utilize so you just heard all [1:04:54] sorts of wonderful plans on building build a better future needless to say that creates a puzzle piece for us in [1:04:59] the summer right because a lot of our buildings are under construction so uh [1:05:05] this summer uh and when I say we I mean Carrie she works really hard to partner [1:05:12] with uh Dale and John and and Jeff and the rest of that team to really figure out where we can get all 5,000 of these [1:05:19] kids to be in a great spot right so this summer we were able to utilize 14 uh [1:05:25] District buildings and other spaces to provide multiple program options to support our Scholars and their families [1:05:32] and just so you uh realize uh if you remember last year school ended on [1:05:37] Thursday June 9th we started serving these 5,000 kids on Wednesday June 13th [1:05:43] right and that means we literally set up these buildings and spaces because these programs aren't necessarily in those [1:05:50] spaces so kudos to our team who does that and we just wanted to give you an idea of where we were at this summer uh [1:05:57] we provide programming throughout the geographical area of our district and like I said we work closely with [1:06:02] buildings and grounds uh and the many construction projects and I think this summer we really um did a nice job of uh [1:06:12] having spaces all throughout the school district you can see the different buildings that we were at of course uh [1:06:18] that's our goal now whether or not we're able to 100% accomplish that throughout the entire build-a better future process [1:06:25] will be dependence on which buildings are closed in the Summers but I think this summer we uh were really able to to [1:06:31] do that and I'm going to turn it over to Carrie and each of our staff will introduce themselves as they come [1:06:40] up good evening everyone I get the joy of the puzzles that are coordinating summer programs but first um I could not [1:06:47] do that by myself as Brian say it's me doing it but it takes all of the Departments that are listed up there um [1:06:53] to make summer successful so first and foremost to say thank you to all of our district partners that I start bugging [1:06:59] honestly in November so school starts in September and I start pestering them in November where am I going to be able to [1:07:05] play summer programs um because registration starts for some of them in January so um it's really critical that [1:07:10] we touch almost every single Department um in our system to make summer a success so this is just a huge list that [1:07:17] we rely on daily during the summer um and then pretty heavy as we prepare for the summer as [1:07:23] well um some of the Summers that happen or some of the programs that happen this summer are listed up there as well some [1:07:29] of them are run from our department in Community Education some of them are run by individual sites um some of them use [1:07:35] um targeted services or ALC funding um to support um additional credits for high school students um so there's lots [1:07:41] of variety of programs multilingual has um Elementary and um a middle and high school um summer camp as well that runs [1:07:48] during the course of the summer so really trying to be um not inclusive of certain needs during the summer and then [1:07:55] they all happen at different times during the summer too some of them happen for the entirety of the summer [1:08:00] some of them happen for six weeks during the summer um some of them happen for a week if they want to come to a a camp at [1:08:06] one of our enrichment camps for instance as well so trying to give that um choice and voice to our Scholars and their [1:08:12] families as well to kind of meet all of those needs as well and then our Little Learners as well trying to get families [1:08:18] engaged early um into our programs too that we're going to highlight here a little bit [1:08:24] further um some of our celebrations are going to include the different programs um I'm going to quickly talk a little [1:08:29] bit um I get the privilege of helping with our Middle School targeted Services programs I love middle schoolers they're [1:08:36] unique and they're Punchy and they love to have fun during the summer um we do um two different programs you may have [1:08:42] heard of OMG or gayon they're an amazing program I've had strong staff with me the last few years so they really dive [1:08:49] in and get to know the students and try to change things up than their normal middle school experience um this summer [1:08:55] we were at at Park Center for one of them and oio middle for the other um the students get to work on multiple um [1:09:02] areas really academic in the morning and then we call them enrichments in the afternoon that the staff get to lead [1:09:07] something that they're passionate about so they're passionate about pickleball they're going out in the afternoon and doing pickle ball but when they're [1:09:12] graphing their pickle ball scores and they're doing the math around it and reading the rules around it so sneaking [1:09:18] in some of those different academic um components as well to do that and I also thought it was really cool I pulled our [1:09:24] credit recovery um staff that did that 732 credits were earned in Credit Recovery this summer which is amazing to [1:09:31] hear um through the course of the summer as well um targeted Services is in line with the alc and Credit Recovery as well [1:09:37] that's why we're allowed to do it so I wanted to make sure and get that in there um as well for you to [1:09:49] see uh Taj tabel with Early Childhood family education and this summer we had [1:09:54] to get creative because we couldn't use our physical building with all of the construction that's that's happening but [1:09:59] working with an amazing team we were able to support over 200 families the summer over a four-week program that [1:10:05] ranged from our early childhood family education classes at Willow Lane to being in the various Parks across the [1:10:12] community so Maple Grove oio and Brooklyn Park where families were able to come to our nature class during the [1:10:19] day and they absolutely loved it even though we weren't able to use our nature play area at our building uh we also [1:10:25] worked with Community Partners like Metro Transit uh Eastman Nature Center as well to learn more about our [1:10:32] community for our families that are just entering into our community which was amazing as well too we're looking forward to next summer and being able to [1:10:39] expand that um over the summer families were able to buy summer activity bags so [1:10:44] if they weren't in our programs this was a way that they could continue to enhance their learning over the course of the three months that we were not in [1:10:51] school and then we are also able to hire additional staff so that we can attend more events get out into the community a [1:10:57] little bit more um providing more Outreach opportunities as [1:11:04] well some fun pictures one of the things that I want to highlight is um the [1:11:10] native Spanish that our early childhood family Ed did to right so I know Brian got to [1:11:16] visit it I did not get to visit it but it sounds like it was an amazing experience for both the scholars and the [1:11:22] sorry I'm not by the microphone the scholars and the amilies that we engaging but also just the few staff that I've talked to about as well so [1:11:28] these are just some of the more pictures from that [1:11:38] too hello welcome I'm Christie Johnson I get to help coordinate the kidstop summer program um just excited to be [1:11:45] able to share a little bit about how our summer operations went we served our whole Community our whole Community [1:11:52] First Time in a really long time we haven't had a wait list so so that is like my big rah rah every time I get so [1:11:57] excited when I say it um but we served all of our community we were at Basswood opw and Woodland all while there was [1:12:03] still construction and things happening in the spaces as well uh we work really closely and collaborate with a lot of [1:12:08] the Departments that Carrie shared um we were open on June 13th and we went all the way till August 16th uh we also [1:12:16] really engaged with our students in the community we had over 70 field trips this summer um so we were always kind of [1:12:21] on the go and giving kids an opportunity to explore um a lot of different field trips from the children's theater to [1:12:28] Valley Fair to we look at it by age level um archery just some different dynamics that hopefully kids can [1:12:34] experience that they won't necessarily get or have an opportunity to um our staffing consisted over 165 um [1:12:40] educational support professionals um we had 26 instructors who help kind of plan [1:12:46] and Lead activities and capture uh youth voice it's their summer so we want to make sure we're hearing what the kids want to do and bringing that forward as [1:12:53] well we have 10 lead instr rors four nurses and four program managers and then new leadership that came on board [1:13:00] this summer was our site supervisors so this is a new level of support for our families our students and our staff so [1:13:07] very excited to be able to build a stronger connection develop some more relationships and be more present on [1:13:13] site thank [1:13:21] you hi everyone I'm Melissa Carstens and um I coordinate uh adult and youth [1:13:27] enrichment um we I'm so proud to be a part of every summer um I um think that [1:13:36] we had one of the best Summers that we have had since I've been in the district um I'll start out with our um youth mini [1:13:44] camps so those are the enrichment camps that um we touched on a little bit earlier um we ran 170 different camps [1:13:51] this summer 94% of those camps ran um the average around the Metro is 78 to [1:13:57] 80% of those so 94% is pretty pretty good that means that we uh didn't [1:14:03] disappoint that many families when we had to cancel the camp so uh we were located at element uh Elm Creek [1:14:10] Elementary um we had 2021 um total campers come between um [1:14:17] June 17th and August 8th I think that's a pretty impressive number um and we couldn't do it without the support of [1:14:23] the school so shout out to Beth NES I hope she sees this because her and her [1:14:29] staff are amazing um we've been there several Summers and couldn't do it without her um some of the favorite [1:14:35] camps for kids were Camp invention um Project Runway woodworking U prek camps um [1:14:44] private guitar lessons intro to sports and anything robotics um those were some [1:14:49] of the hot camps for the summer we also ran adult classes we don't typically because we're so busy bus with Summer um [1:14:56] Camp Rocks but we did run um 12 classes this summer 50% of them ran so that was [1:15:02] pretty good um most adults don't really want to be taking classes so much in the summer we figured um out but um two of [1:15:10] the most popular were acting for everyone and painting like Bob Ross [1:15:16] um so here's some pictures from Camp a lot of smiles a lot of learning um just [1:15:23] a little sipet of that and then um in addition to camps uh we also run Camp Rocks academic Adventures so that's um [1:15:31] for current kindergarten through fourth grade students um we are we were up this summer we had [1:15:38] um 882 students enrolled which was up from 731 and 23 so that was pretty good [1:15:46] um our goal is always to keep academic and social skills fresh for the upcoming [1:15:51] school year um a schedule looks a lot like school day with a little twist of [1:15:57] uh summer fun in there but they had breakfast and lunch they do reading math science art lessons fied media center [1:16:05] team building activities we have nurse support um we have a sports day um we [1:16:12] also this summer had a generous donation from in sports Foundation they were able [1:16:18] to give every single student um in our program free lacrosse and soccer kits um [1:16:25] um and then we also had an anonymous donation of 600 um student backpacks for [1:16:30] summer as well for the Crest View and Pho students um we had [1:16:37] 13279 teachers um and esps ensuring that we had a successful summer um of reading [1:16:45] math and science and we are continually thankful for their expertise we have the [1:16:51] most awesome teachers working in our program in the summer and we we literally couldn't pull it off without [1:16:57] them so we do have a cute little picture here too of um these were students um [1:17:03] the students come from all over the district to our three summer sites um [1:17:08] these um campers were at weer Lake and this was them getting their um lacrosse kits so thank [1:17:19] you yeah so well thank you to our team obviously right and I also wanted to [1:17:24] krie can you wave to everyone Ki Sawyer's our ECFE coordinator so she helps uh make all these happen and you [1:17:31] know it's hard you never want to say what your favorite thing is but my favorite thing this summer was visiting [1:17:37] the um ECFE class uh taught in Spanish [1:17:43] uh and when you when it's N9 o' in the morning and a little three-year-old screams buen DS to you in the [1:17:50] morning it's makes everything worth it to be quite honest so um it it was an amazing summer uh I hope you got a [1:17:57] flavor of the variety of programs we offer you know there's academic there's enrichment there's Family Support uh [1:18:04] there's Credit Recovery it's really um well it's impressive you know and [1:18:11] we're our team's proud of the work that we do uh and and we were as we shared in [1:18:16] the board meetings um these are the people who make this work when I tell you about our team that's working hard [1:18:22] and is trying to recruit staff so that we don't have weight list and that we provide opportunities the group that you [1:18:27] met tonight is the group that does it so I'm grateful for them and for all that we got to do and we're happy to take any [1:18:35] questions any questions just thank you yeah thanks [1:18:43] just one question kind of a non-serious question but still kind of serious of pickle [1:18:50] ball did we have any programming for pickle ball and and how do we have one for are you [1:19:00] asking yeah we do have some youth one to I I believe the municipalities are the primary providers of pickle ball [1:19:06] opportunities and kind of like in uh Community use of school facilities you [1:19:11] can never build enough gyms for basketball in the winter and I'm sure the cities would say you can never build [1:19:17] enough pickle ball courts too and when we talk to them but yeah that's that's a growing growing area yeah we and you [1:19:23] could see when Alissa was sharing a lot of times we offer samples to kids like one of the things we do is we want young [1:19:30] people to have a space that's safe and positive for them to just try things whether they succeed at it fail at it [1:19:36] like it say I'll never do that again that's fine by us but they have a positive experience when they try it out [1:19:42] with us so that's important but yeah thanks Tom thank it was a great presentation [1:19:48] thank you um I you know as a community ed person myself I know that community [1:19:55] isn't always understood by the community and how much you actually do um so I think this gave us a little taste of how [1:20:02] many people that that Community Ed serves and um the caliber of people that [1:20:07] work for a community ed so um I appreciate you all very much and um thank you for what you do for your [1:20:14] community good job thank you everyone have a good rest of the night all right Brian you have to stay [1:20:24] [Music] [1:20:31] the next standing agenda item is recognitions and there are no recognitions this evening but we will have several for our September [1:20:38] meeting um the next agenda item is audience opportunity to address the school board and I think the first time [1:20:44] since I've been chair we do have no one who is going to address I didn't get any [1:20:51] speaker cards so um now we're on to the next agenda item is the superintendent [1:20:57] report all right Dr H you're thank you good evening chair mosquito Jones and school board members I am thrilled to [1:21:04] officially welcome everyone to the 2024 25 school year so while many people look [1:21:09] forward to events like the state for Renaissance festival for me the excitement lies in the staff in the [1:21:15] start of a new school year so after all not every profession offers a chance to begin a new each year so as we embark on [1:21:23] our fresh start our to build a better future for our Scholars staff and stakeholders remain steadfast this [1:21:29] effort goes beyond construction projects that we have plan for the next four years where we'll be creating flexible [1:21:36] learning spaces and enhancing safety measures such as cyber security it also [1:21:41] includes A Renewed focus on ensuring our work is tightly aligned with our strategic priorities from the district [1:21:47] level down to the individual classrooms we will be laser focused on alignment action and measurement this approach [1:21:54] will help us ensure that our Scholars acquire the skills they need to to succeed in their educational Journeys by [1:22:02] committing to our highest priorities taking precise actions and measuring our outcomes we will achieve what I am now [1:22:09] calling Focus Fidelity our Scholars are top priority and we are dedicated to [1:22:14] helping them shine and achieve their dreams of course none of this would be possible without the dedication and [1:22:20] expertise of our talented and our caring staff we are deeply grateful for their [1:22:25] efforts so together with these goals we'll help o schools become the best [1:22:31] place to learn and a best place to work so next we have points of Pride [1:22:36] which is a regular part of the superintendent's report by sharing this points of priz we're taking time to [1:22:41] recognize and celebrate the scholars staff and community members who contribute to our accomplishment of our [1:22:47] mission which is to inspire prepare each and every scholar with the confidence courage and competence to achieve their [1:22:53] dreams contribute to the community and engage in a lifetime of learning so here [1:22:59] this evening I have members of our district cabinet to assist in sharing some examples from the last [1:23:05] month in the area of achieving dreams alisan an a 2019 graduate of Maple Grove [1:23:13] Senior High School spent the entirety of his school career as a student of oio [1:23:19] area schools however at the same time he was focusing on academics and at [1:23:24] Fernbrook ail middle and Maple Grove Senior High he was also a student of [1:23:29] Taekwondo at World Taekwondo Academy in Maple Grove an was the first competitor [1:23:36] to win two consecutive national titles he ultimately became a five time US [1:23:43] national champion and competed at the 2024 Summer Olympic Games this summer in [1:23:49] Paris learn more about an in the latest grad SP Spotlight on our district [1:23:57] website it has been an exciting week of welcoming many students back into buildings with fall activities and [1:24:04] Athletics kicking into gear at oio Area Schools senior high schools students [1:24:10] have filled the school's gymnasiums fields and swimming pools to start [1:24:16] prepping for the 2024 season this summer Our Community [1:24:23] Education youth enrichment program is offering an array of engaging and [1:24:29] educational summer camps for school a students to explore many interests from [1:24:35] the recent Junior MBA Basketball Camp to Woodworking and TGA golf Camp students [1:24:42] are enjoying opportunities to learn and practice skills have fun and build [1:24:48] friendships with other students CCX media [1:24:54] recently featured Maple Grove Senior High School recent graduate and girls golfer Amelia Morton Morton helped lead [1:25:03] the girls golf team to their second state championship and she will play college golf for the University of St [1:25:19] Thomas Park Center Senior High School student Natalie Moren recently received [1:25:25] news that she won second place in the national school bus safety poster contest Moren won a $100 prize and her [1:25:32] poster will be featured by the National Association for Pupil Transportation in [1:25:38] early [1:25:44] August in the area of contributing to community during the school year our nutrition services Team Works diligently [1:25:51] each day to provide healthy and delicious meals this work doesn't stop during summer [1:25:56] break with nutrition services continuing their work of keeping Scholars fed this summer [1:26:03] 33,900 breakfast and 5,959 lunches was sered Rachel hi one of [1:26:10] the summer nutrition service managers has worked to provide summer meals for n years Hitler said summers are a must [1:26:24] L cont [1:26:51] students as well as [1:26:58] coin [1:27:17] ex middle Steam School summer construction projects are moving forward quickly with only a few weeks [1:27:24] conp [1:28:11] CLS amican language cles and participants take ons and offs fi [1:28:24] a summer through commun educ [1:28:48] students students are [1:29:13] sciencey St [1:29:20] sched City students [1:29:48] during Vis par cior high school students were exploring interest developing SKS [1:29:54] work team [1:30:04] build had a bling Parks Recreations kids conc [1:30:25] introduced an exciting new class sum commits [1:30:30] fores design foror [1:31:03] and [1:31:17] employes sta students and commun the awards include Awards ofc [1:31:41] for we're so excited to welcome our students back next week for the 2020 2425 school year just a reminder for [1:31:49] everyone the first day of school will be Tuesday September 3rd uh please make sure sure to fill out educational [1:31:55] benefits and back to school forms prior to the start of school of the school year more information of course can be [1:32:02] found in district279.org backtoschool registration is now open [1:32:09] for the District 279 foundation's 14th annual reading is Fund 5K is hosted at [1:32:15] Elm Creek Park Reserve on Saturday September 21st this is a familyfriendly event would raise funds for media [1:32:22] centers in as are schools to purchase learning resources and you can run or [1:32:28] walk thank you that concludes tonight's superintendence update thank you Dr H um [1:32:35] next up is the school board members reports Thomas do you have any reports I [1:32:40] do not have any reports Tanya I do so um uh the Brooklyn Bridge Alliance For [1:32:46] Youth quarterly board meeting took place uh last week uh and the key updates uh [1:32:52] included progress on the Strategic priorities around reimagine black youth mental health the free college campaign [1:33:00] to help provide education on the new funding available for college um and [1:33:05] according to income levels and the after school Community Learning Grant as well as the youth to youth survey so the [1:33:11] youth to youth survey has been completed they're in the process of um compiling the results so I'm looking forward to [1:33:17] being able to receive that and see what that might mean for um our plans for the go uh for the uh kind of next priorities [1:33:25] and for um serving our students uh one project that I want to call out within [1:33:30] the remagine uh black uh youth mental health is a demonstration project and [1:33:36] I'm just going to read a short snippet from that um because I think it's pretty neat so this is a demonstration project [1:33:43] on positive use social media and technology so overview of the project the project will focus on education [1:33:49] policy and positive use regarding technology and social media we will teach youth about the dangers of social [1:33:55] media and ways to navigate the social media algorithm from there we will create focus groups with students School [1:34:02] administration and reimagine interns to review and discuss Minnesota's legislative cell phone use policy in [1:34:07] school which we know we've been participating in that um that work [1:34:13] finally youth will work to build a project aiming to demonstrate positive use habits in real time with an [1:34:18] overarching goal of creating safer more positive online environments for themselves and and their peers so [1:34:24] there's a lot of work going into that and um we were a partner so I imagine that we'll um see our students being [1:34:31] involved in that work that youth survey is always fascinating I love it yeah thank you very comprehensive it is uh [1:34:39] director mitell no not at this time uh D gr no um at this time I do have one um [1:34:46] board report uh went to the 287 meeting last Thursday um it was the [1:34:53] first one back from since June um we got presentations on the progress of the [1:35:00] six-month goals surrounding the Strategic plan that was developed last year um and then presentations on this [1:35:07] year's um goals just um something I thought was [1:35:13] um pretty thoughtful is there were three themes in the Strategic plan um [1:35:18] achieving academic success equity and inclusion and social emotional learning [1:35:24] and so when they were writing their goals um each uh the overall goal for the [1:35:31] district they um submitted a student goal a staff focused goal and a family [1:35:37] focused goal which I thought was a great way um to make sure that we're servicing [1:35:42] the entire family when um we're looking at those things and each one of those um [1:35:49] had input from student staff and families so I thought that was pretty [1:35:54] and that concludes our board reports uh the next agenda item is the consent agenda the consent agenda this [1:36:02] evening includes minutes of the regular meeting from July 23rd um Financial reports for the month [1:36:09] of July payment of items for the month of July the 2425 investment report [1:36:15] extended educational trips fundraisers Personnel items um a contract by and [1:36:21] between ISD 279 areas schools in St David center for the purpose of [1:36:26] providing School linked mental health in the following bu buildings Birch Grove [1:36:32] Crest View Elm Creek Fair Oaks parkbrook Rice Lake Weaver Lake Willow Lane [1:36:37] Woodland and Zanewood I just have to make a note um when I was working at um [1:36:43] in early childhood we had this um same thing and it was lifechanging so um it [1:36:51] it's I'm excited about that and then the fiscal year 25 Federal grant delegation [1:36:56] resolutions um board members are there any items you'd like to remove for separate [1:37:02] consideration all right hearing none is there a motion to approve the consent [1:37:07] agenda Britain I'm gonna give the motion to [1:37:15] director Mitchell and the second to director um Prince any discussion [1:37:23] all in favor say I I all oppos say nay motion passes five to [1:37:29] zero all right there are a few um action items on [1:37:35] the agenda this evening um the first is an action item the recommendation for approval of the [1:37:41] agreement on the terms and condition of employment between ISD 279 Schoolboard [1:37:47] and licensed coordinators information will be shared by Ivan schz Lind the [1:37:53] Executive Director of Human Resources Ivonne thank you chair mosquito [1:38:00] Jones and I'm actually going to summarize um so there were there were [1:38:06] four contracts um submitted to the board um so I'm going to just start with an overall summary of the common terms um [1:38:13] so the four contracts submitted to the school board for approval tonight um they are uh the licensed coordinator's [1:38:20] labor contract the director's labor contract amendments to the [1:38:25] superintendent contract and amendments to the general council's contract I do want to thank um the Labor Relations [1:38:32] director general counsel and the bargaining teams for the directors and licensed coordinators for their hard [1:38:37] work and bargaining in good faith to reach tenative agreements um so in your board packet uh tonight you all have [1:38:44] memoranda summarizing the terms and conditions of the contracts redlined [1:38:50] labor contracts and um contract amendments for the superintendent and [1:38:55] general councel a a summary of the common [1:39:00] changes to the terms and conditions of all four contracts follow and again [1:39:05] those the details are in the um the packet submitted so the common changes are a 5% increase to the base salary in [1:39:13] year one a 3% increase to base salaries in year [1:39:19] two a salary advancement was changed to pay for performance and will be paid as [1:39:25] a stien in lie of being added to base salaries for those contracts increases [1:39:32] to District contributions to the group health plan options with no additional contributions [1:39:39] to the high plan an increase in the district contribution to deferred [1:39:45] compensation and conversion from work days to uh or non-w work days excuse me [1:39:51] to vacation days so those were terms that are common to all contracts [1:39:56] submitted in addition to these changes modifications were made to a benefit plan and retirement incentive mou for [1:40:04] directors and three newus uh for in the director's contract related to terms and [1:40:10] conditions of employment um again those are those are laid out in the [1:40:15] memorandum the four contracts submitted or consistent with the financial parameters established by the school [1:40:21] board and it's the super attendant and my recommendation that the board approve the terms and conditions of employment [1:40:27] between the district and the licensed coordinators and and directors for July [1:40:33] 1st 2023 through June 30th [1:40:39] 2025 it's our recommendation the board approve the amendment to the general council's contract for July 1st [1:40:46] 2023 through June 30th 2025 and it is our recommendation that [1:40:52] board approve the amendment to the superintendent contract for July 1st 2023 through June 30th 2026 so the very [1:41:01] last one is a three-year term the other contracts are two-year [1:41:06] terms and with the ratification of the contract human resources and payroll would begin [1:41:14] implementation thank youan so I'll just go down the four different action items [1:41:20] um here and we won't go back to youan corre you don't need you don't need to [1:41:25] say anything on any of the other any of the action items just one correction so the for the um superintendent contract [1:41:33] the only amendments were to uh the salary changes the 5% in year one the 3% [1:41:40] in year two the other benefits are common to the other contracts so that clarification thank you thank [1:41:46] you all right so is there a motion to approve the agreement and terms and conditions of employment between the [1:41:52] Independent School District District 279 and the school board I mean that school board and the license um coordinators [1:41:59] July 1st 23 to June 30th 25 so moved moved by director Grady is there a [1:42:05] second second second by director Brooks is there any discussion all in favor say I I all [1:42:13] oppos say nay motion passes 5 to zero thank you again for um reaching that [1:42:19] agreement I appreciate the negotiators and Council and um the negotiations [1:42:25] teams um the next item is the recommendation for approval of the inre [1:42:31] agreement and terms of the condition of employment between ISD 279 school board [1:42:37] and um directors and confidential managers is there a motion to approve [1:42:43] this agreement on the terms and conditions of employment between the school board and the school board and the license coordinators July 1st 2023 [1:42:51] through June 30th 20 25 so moved I think I think it's a is there a typle [1:42:59] d directors [1:43:06] oh oh look at that I have a typo sorry uh we are actually asking for a motion [1:43:13] um to approve the terms and condition of employment between the Independent School District 279 school board and [1:43:20] directors and confidential managers July 1st 20 2023 to June 30th [1:43:26] 2025 have a motion some uh motion by uh director Grady is there a second second [1:43:32] second by director Prince um any discussion all in favor say I I I I'll [1:43:39] oppose say nay motion passes 5 to zero okay this next action item is a [1:43:45] resolution relating to approval of addendum to the superintendent contract by and between the ISD 279 School board [1:43:53] and Dr Kim Hile is there a motion to approve this resolution this amendment go ahead um [1:44:02] motion by director Prince is there a second second second by director Brooks [1:44:07] uh any discussion all in favor say I I I all oppose say nay motion passes five to [1:44:16] zero the next action item is a resolution relating to approval of an addendum to the general Council contract [1:44:22] by between ISD 279 school board and Amy Moore I would like to make a motion to [1:44:29] approve this resolation resolution relating to the addendum is there a second second second by director [1:44:37] Mitchell um original motion by director moscada Jones Is there any [1:44:43] discussion all in favor say i i alose n [1:44:48] motion passes 5 to zero our final action action item item this evening is gifts [1:44:54] to the district um is there a motion to approve the gifts to the district totaling [1:45:00] 58,183 [1:45:06] more cents uh is there a motion so moved um motion made by director Prince is [1:45:12] there a second second second by director Brooks uh any [1:45:17] discussion again thank you to all the people that um have donated to the district we PR we really appreciate it [1:45:23] along with your time um chair sorry okay all in favor say I I [1:45:31] I'll oppos say nay uh motion passes five to zero chair before you um prepare to [1:45:39] adjourn to the negotiation strategies I do want to go back to the action items on the contracts and just Express [1:45:45] additional appreciation we do have really strong leadership in this district and we have amazing um teach [1:45:53] and staff but we also have amazing leadership and just as you saw every time we have facilities updates [1:45:59] operational updates the awards that we win um by our different department leaders I just I didn't want to bypass [1:46:05] that moment to just Express that appreciation for our leadership as well so thank you absolutely [1:46:13] absolutely okay at this time again thank you all so much um at this time the [1:46:18] board will be taking a brief recess and then reconvene in the Forum room for a Clos session the session is closed [1:46:25] pursuant to Minnesota statute 13 d03 for labor negotiations with hourly technical [1:46:32] confidential support Specialists kid stop instructors RNs LPNs educational [1:46:39] support professionals administrative educational support professionals custodians School nutrition and the [1:46:46] Casual salary guide activities and coaches um all the clue that keeps our district [1:46:54] running right there um is there a motion to recess the regular meeting for 10 minutes and then reconvene in the [1:46:59] foreign room for a Clos section so moved uh motion by director Mitchell is there a second second second by director [1:47:07] Prince is there any discussion all in favor say I I all [1:47:12] oppose say nay the motion passes 5 to zero and the meeting is recessed at 7:44 [1:47:20] p.m. and the school board meeting will journ at the conclusion of the closed session thank you again um for [1:47:51] coming for