yeah my name is Sam Morris I'm the construction manager for the city of champlin I was one of the inspectors on the road project this year so I'm going to start out with this meeting um kind of just do a recap of the project kind of what we did um some trials and tribulations that happen through the project and kind of you know recap with what they need to finish up and I'll hand it over to Heather Nelson the city engineer to go through some of the assessment information oh thank you heather like I said I'm Sam Morris I'll go through the project and um things we did and the remaining work and show some pictures and then I'll hand over to Heather um so this is this year's road project um it's 3.6 miles of Road it was originally constructed in 1973 through 1978 and there's about 304 benefiting properties so this project was a full Reclamation Recon construction of the road so we reclaimed the entire Road um removed the gravel section that was there um sub cut sand and put in a 6-in gravel section with four and a half inch of bit um we did spot curb replacement um we realigned um the intersection at D and West River Road for better sight lines um we did ada8 Ada ped ramp improvements on the Trails um we did storm water improvements we added storm inlets and low areas to help take more capacity of water off the road um we did water remain improvements all um that was probably the biggest impact originally this road project was supposed to be bolt just bolt replacement on the gate valves in the road um last summer um we dug three up to do kind of an exploratory dig to figure out you know the shape and condition of the gate valve and what we're going to do with this project and when we dug those three up um they were in good condition um the bolts are a little degraded so we replaced them and backfilled it and then on this year we started getting into the six and 8 inch gate valves um they were so corroded that the holes for the bolts um we couldn't get new ones in and instead of trying to drill them out and possibly ruining the gate valve um we decided to replace all of them so which led to multiple water shutdowns as I'm sure most of you are aware of of that um we did some sanitary Ser improvements um we reigned some sanitary main um for better flow and some backup issues that we had and then we installed our um new street lights for street light policy and then site restoration um a couple other things that we had issues with um was the class five gradation um when we first started reclaiming the road it was a big machine that kind of grounded ground up the street and mixed in with the gravel um and when we got our first gradation back we weren't passing a class five gradation we were getting too much sand so there I don't think there was enough gravel section in there so we had to raise the reclaimer up to ensure that we at least had some gravel to reuse for under the road um after we got about a quarter of the way through phase one um that gravel section thickened up a bit so we could lower it down to our 9 in which what we needed to reclaim to get a good class five gradiation to put under the road um and then when we were sub cutting the sand we ran into some organic material in some areas it was kind of spotty um but we couldn't pass a roll test or compaction test so essentially we had to subcut that organic material and bring in good sand to ensure we had a good base so the reason for putting that 6inch gravel section in the four section a bit in there to ensure there's good solid Road that's going to last another 30 plus years and then all improvements we did with the storm sanitary and water is just to project that we you know all the infrastructure that we put in is going to last another 60 plus so and then the remaining work other than some restoration some minor punch list stuff um Exel has been notified to remove their existing lights on their poles um once we the new ones got turned on um we want toensure the new ones were working before we told Exel to remove their Pooles so that should be happening here in the next week or two depending on their workload and schedule so I think the next are just slides um some pictures some before and a after pictures what the road looked like before and after got working sorry all right like Sam said um my name is Heather Nelson I'm the city engineer um so I'll go through what um you guys are probably most curious to learn today or ask more questions about and that's the project cost and then how it relates to your project assessment um so this is a a a total of all of the costs that we did incur on this project um we separated it out based on the Improvement um because that helps us with our funding um which will be the next slide so total Street improvements is just over three million uh storm sewer improvements 565,000 sanitary sewer improvements just over 187,000 water main improvements 547 th000 and this one as Sam indicated that change that we had in the project where we were we shifted from just replacing the bolts on those existing gate valves to actually replacing the entire valve itself increased that cost a little bit um from what we had originally bid um and then electrical improvements that's your street light Improvement um 679 th000 so the total estimated project cost at this point because we do have a couple of items that we've kind of projected out um so I say estimated cost is just over $5 million how that rates to funding and what pays for a project like this um these are our different city funds as well as how the assessments fit into the Project funding source so total assessments collected from benefiting Property Owners on this project is about 1.7 million the capital Improvement fund is really that City fund that covers the portions that aren't covered by assessments or our other funding sources and that's 1.3 million our storm water Revenue fund covers the storm water cost that's 565,000 um sewer Revenue fund and water Revenue fund again those correlate to that sewer and water cost um and then the store the street light fund um is the five 679 th000 so how that relates to your assessment this slide it's kind of busy but I'll go through it so that upper portion that reclaim and pave cost so when you got your assessment letter you had maybe I should go to this next slide first um so your assessment letter showed a reclaim and pave per unit cost of 4600 4560 per unit so that is per individual single family unit there's 303 single family residential homes on this property or on this project um that were benefiting properties and that's in the map shown on the right um that per unit cost um is based on a a fee schedule that we set every year um that fee schedule is adjusted Year bye based on either previous project um costs or um inflation rates um construction inflation rates that sort of thing the street light per um fee was $1,120 per unit again every individual um single family residential property is charged the same amount so then I'll go back to the slide before and these are looking at our total actual project costs so how it relates to that reclaim and pave cost that $ 4560 um assessment amount the total cost for the reclaim and pave so essentially that's the total cost it that's the total amount it cost to rebuild the street that was just over $3 million and then the assessments that we're bringing in to help assist and pay for that portion that 4560 per unit multiplied by 303 units on the benefiting properties that's this $1.4 million so on this little pie chart to the right you can see um the city funds cover about 54% of the reclaim and pave cost where assessments cover about 46% of that reclaim and pave of cost our assessment policy um as it currently sits does allow us to assess for up to 50% of the cost street light pretty similar you can see the total cost of street lights is 67942 um the total amount brought in by assessments for that street light um fee that was on your assessment role um was 339,000 so this one's a pretty even split 5050 um City funds versus assessment costs other costs for the project is as you can see if you add up the 3 million and the 679 th000 that's not adding up to our $5 million cost so those other costs were that storm sewer that sanitary sewer and water cost improvements and that was just over 1.3 million those costs are funded through our um Street or our City utility funds which are supported by your monthly utility bills so a lot of information to go through on those slides there but really that helps explain the amount of the cost of the project and how the benefiting properties help share that cost um there additionally there was one commercial property on this project um commercial properties um are assessed differently than single family home single family residential home properties um a commercial property assessment rate is based on the the front footage of the actual cost um when we calculated out all the costs that was $143 per lineal foot um and that's how we estimated the cost or that's how we came up with a cost for the assessment for the commercial property 152 ft so it's far as your assessments go there are two options to pay your assessment option number one would allow you to pay either a partial amount or the full amount of the assessment um in cash or check um prior to November 15th any amount that isn't paid would be kind of moving to option two um and option two is that that assessment would be paid with your property taxes so the city of tampen would certify that assessment amount to the H to henpen County which would then be paid with your property taxes begin in 2025 with that there uh would be a 5% interest rate and a 5-year term for that um the first year and just to make it a little different that first Year's interest because um the um interest or because the assessments are um certified in November that first Year's interest would include the months of November and December of 2024 then another thing to note with the second option is if you don't pay that amount in full right away there isn't an option to pay partially in the future so if you were wanting to pay your assessment down in the future you would have to pay it off um fully in the future and we do um the note on the bottom which is a little hard to see with the zoom screen here but we do offer um senior citizen and disabled deferral Assessment program um if you think you qualify for this um please contact City Hall and talk to our finance director we also do have information for eligibility available and the application on our web page and then this just shows a sample this should have been mailed to everybody and this is a sample amateurz schedule or a payment schedule if you were to um kind of go with that option too and apply it to your property taxes this would show how much would be due each year with your property taxes over the next 5 years there is also an appeal process that um any Resident um would be eligible to take on if you so wish um the process does follow Minnesota State Statute um a notice of objection must be presented in writing and signed by the property owner prior to the assessment hearing which is held October 15th once that's um sent or submitted to uh the city clerk or Council um that notice must be then filed with the henpen county courts by the resident within 10 days um then after if that were the process if you were to go through with that um then you would also then need to serve notice following your notice to henin County to back to the mayor or city clerk within 30 days so next steps I know that this gets complicated we do have a a time set aside after this for questions and answers um but next steps there is the formal assessment hearing um that'll be at the council meeting on October 15th it is a Tuesday night just to note uh we typically meet on Monday nights um but that Monday is a Federal holiday so our council meeting has been shifted to Tuesday night um the other next steps is final after that that council meeting that's when the assessment will become finalized and payment can be made um so we will be sending out another mailing that will just be a re reiteration of the payment mailing that was already sent but it's just kind of another um another communication or reminder that the payment is either due or it would be um applied to your taxes and we will be accepting payments um at City Hall you can mail your payment to city hall or bring it to City Hall between October 16th and November 15th of this year and then once the after the assessment rule has been adopted and the payment amounts have been reconciled the final assessment amounts will be certified and filed um to hanpen County um by November 30th and then unpaid portions again will be paid with your property taxes starting in 2025 and with that that really kind of concludes our presentation um so there probably are a couple of people on Zoom I just want to check in with Stephanie really quick to see if we have any questions from people that are um on Zoom okay she's indicated there's no questions so we're going to stop the zoom recording and the zoom recording will be available on the we page um for those people that weren't able to attend today