we are recording okay go ahead and call Mee start with a roll call Council first parks and trails here Schultz is excused B is excused here nichs here uh Christenson here fried here nio here BB here Anderson here Schmidt here and trailer here perfect move on to item two which is part standard going go over that yes so the parks and commission has seen the park standards it's the same as what we had in the um parks and trails packet but for the council's reference I suppose council member Nichols has also seen it twice over now as well um but just for reference we've included um the park standards in here if there's anything that needs to be added I'll probably do one more rendition and then bring it forward to the parks Anda for a final approval and then to the council so if there are any additions please let me know we have it kind of faced out of Citywide Park system as well as more specific to the types of parks so neighborhood parks open space Parks uh community playfields and then linear parks and trails if there's any additions please speak now I don't want to go through it over and over because I know the the parks and trails has seen it twice so going through it for a third time might be a little redundant yeah as long as as parks and trails generally good with what's there there were a couple of smaller updates that I was going to do but I haven't had a chance to turn them out for this meeting unfortunately sorry glad to see The Pedestrian crossw policy in there um new developments into a neighborhood park it would be good to try to tack that part of the development process so we don't have to do the one like we Didia and weather they turned out very well they did and actually were not all that expensive but I was wondering if Le's going to get a second layer of payment that'll require looks like it's below curve level at the park is the bump right there there's a bump farther down as well so I was I'm try to remember the pump right pedestrian crossing the big one's down almost on the back side of the Hill there crossing itself might be up enough where it doesn't need to but if so we'll spray it expensive no spray pretty cheap sign that one was particularly cheap and I made a big difference just making people so again this is something that everything that's going to be in this packet is something that the parts and trails commission has already seen either during the last meeting or during the March meeting um as part of the March meeting the funding sources and uses and then Park dedication projections were included so you'll find in your packet the funding sources uses spreadsheet the park dedication fund spreadsheet and then Park dedication projections uh we're trying to get the park dedication fund spreadsheet updated as frequently as we can but we are still down to finance manager but hopefully I think that's on tonight's on tonight's agenda so that might change in the foreseeable future very exciting stuff but for the time being this would be the same information that was reflected in the March meeting um included in the sources and funding is a very high level overview of approximate costs for projects and then potential funding opportunities and where they would come from just to give a better gauge on where that money is coming from how are we actually paying for it do we have enough money those are the questions right so you'll notice as part of the city park uh funding there is the Northwest area JC's listed the corkin athletic association the ham Athletic Association so a few donations as well as that facility Grant which would be a reimbursement for five or for 300,000 um and then you'll also notice the federal funds are on there we have not gotten those yet we still have to get more information from the group that is providing it but it's coming it's coming we got approved so that's start that go higher too it's 500 yep that we asked for three and a half million everyone if you look at last year's process for Appropriations versus this year's almost everyone's got way cut Dayton I think asked for 4 million for a trail we got it back to back years we got almost our full amount last time um for the water uh infrastructure and then did it again and got something so so as far as expectations flash to bang I'm just completing the process with HUD right now uh we we haven't seen funding yet but I've spent the last four months working to get into the system and get it updated and connecting with the right people for the fund and the water that came out so that just just in terms of expectation management the process is cumbersome there's a lot of checks and balances and and then with the HUD I've I've only been here you know four and a half months and I I've changed who I've worked with three times so hey we're working we're making progress are you there are you there they don't work here anymore oh hi make city government look fast yeah I got a question on the gambling funds you know the city gets money from the different organizations just as a percentage or whatever does that just go into a general fund I me what's because I know there's regulations on what it can be used for it goes into a very specific special use fund track separately and uh it's scrutinized heavily so that's one of the the funds that get scrutinized during our audit and making sure that we align both with statutory requirements and then we actually have a policy that explains how we will use those funds and so what have we been using them was uh to help the um one School House issue that they had but I think it was like 15 grand or something like that um prior to that we Haven used it a ton um something else I is that I believe it comes in annually as as they're closing out you can it comes in every month okay yeah so I'm only tracking it when I see the accumulated funds annually uh because we ar using it routinely as an expenditure so not low of activ and they Chang some of how that all works and what it can be used towards recently at the legisl they kind of overh it much to the uh dismay of a lot of the GRS that are collecting money there part of a concession of off track oh so they're trying to figure out how to get that to work they Chang the legislation surround the charitable G um and um a lot of Veteran organizations r on charitable gambling so so it was pretty heavy I'm big in the veteran community so it was pretty heavy discussion of the impact that it would have on you know your local bws and regions and then also they back into the community and so yeah so did the legislation pass I'm not sure I I turn channel two on yeah so so the last I had seen it had made it all the way through then in committees but I haven't been paying attention since since the middle yeah something else this year so they ring in so that they can have more of a different kind of gambling that isn't charitable well they're talking about legalizing uh Sports gambling more broadly kind of then they're pulling it back and the drives are upset about certain aspects of it so you're ask the veteran Community they say it's a money grab so it's generating a lot of money it makes the state a lot of money and they want more of it that that's how vetan commun would characterize that so do we have much in that fund and can it be put towards any of the park we do have a decent amount of believe in the fund I don't know well maybe we don't I don't know why you look so shocked because you both looked at me I don't know terms us there may be some sort of specific usage we could do like for a certain aspect of the park to dig in 19 just thinking out loud the reasoning was you use it for historic sites which is how we were able to do it for virtual Schoolhouse and if we're trying to potentially incorporate some historic aspect to the park maybe there's a way we can there was a whole page several of them I think fit with ap par remember one thing I suggested at the time was you could use it to pay for wi Trail main to keep Trails as well that needs to be part of our I take revisit it yeah uh because when we when when I got here and looked at what the projected budget was for the park uh it's important to note that that was encapsulating pretty much all of Park development funds and we have some other commitments in the community that aren't really in terms of phasing this we're not going to be able to put on our eggs in that basket immediately uh other deliverables that we have here so finding other funding streams and then making sure that we're thinking through all the second and third order effects of some of those funding streams so like uh it's disappointing that we only got it sounds like funny but but 500,000 uh because the Hoops that we have to jump through to get that 500,000 from the long-term implications related to that funding uh is significant and so I want to make sure that as as we are signing up for things an example that I'll give you is uh when I came from Shaka we had signed up for DNR trees in the 1970s those trees have reached the end of their useful life and we wanted to do something different and because of the way that that Grant was written we had to replace those trees in those spots or get specific approval to do something different this shouldn't have anything right be an example of how you want to think through longterm what are potential implications of Al funding streams is is sometimes they have some uh un unanticipated consequences one I would like to see us continue to take advantage of over time is and had good success with that the H County uh use Sports grant grant and had commissioner Anderson County um several times encourage us to keep decline so I would think that means we have good application I think we've gotten every single one we put in so i' said keep going in my here Yeahs away quickly there my only hesitation I would have to look and see if we could do more than one for the same project for a facility grant that would be the only stipulation check on that I feel like I tried to explain that to him and his response was apply but maybe he didn't fully understand or it was It was kind of quick in between other conversations so you could work toward using the grant for other parks to free up funding for City Park like if there was this cour facilities element of the park think TOA like basketball Parks or something like that should you get that funded by the county than money that we would have spent developing that amenity could go to City it is specifically a city par the money that we got approved for the 300,000 that they approved us for has to be used at city park but I think you're saying for future Grant application private that's what I was going to ask yeah I know better work yes so we met with the Wacker ESAT family they were the ones with the three-year-old child um and we met with them we don't have the private donation yet they got they set up a it's like to GoFundMe but it's a private donation site and so they're going to try and raise money that way and then we're in discussions on how to navigate that route so I think there'll be something com there which is super kind them really nice way for them to try to U you know make a positive Legacy out of a just a devastating situation their expressed intent was to take whatever whatever is decided Baseline and use those funds to take it to W if that makes sense you know so like uh we we established funding for a playground that's where they'd like to see those F in the play area and then have that additional funding uh allow things to happen that otherwise won't happen because of um then in terms of I guess I I had one question in terms of where we numbers and maybe there's like just a general practice like for uh neighborhood weather we estimated $450,000 uh for nebor Park we estimated 350,000 open space park at 500,000 we just kind of guessing I'm freeballing it because we haven't even started the actual planning process on them so it's hard for me to put a true number on that once we get further into the planning process though I would be updating those numbers and having them reflected in the Jay with your experience with parts does that seem to be it has it's so broad so it has everything to do with the amenities that you want an example that'll give is a a playground that starts out you're in the $250 to $300,000 range and then you decide that you want it to be an inclusive playground and you're going to put in a a particular surface like that and now it's on the open space Park front in particular I would think we could you know have some baseline of many of these site Furnishings whatever um and you know kind of see how that works and over time what we needed to add more benches or more shaded areas we don't have to necessarily do that all at once but to get it at least a functional open space park for residents up there for everyone um and then at a future date we wanted to look at expanding of these because we realize there's not enough benches or not enough shade areas or whatever and we kind of take that and copy paste throughout the park and a growth area that we've talked about is you know that's a great example of how uh potentially in the community we can establish a a memorial program in which people donate benches how we're pretty successful that Chu so you have a standard bench somebody knows they get to donate it to a Lov that becomes part of their you know life Rhythm they're walking this Trail and they see the bench and and it's the bench is there we choose the right on for a long time it also helps us deay our costs so it's even it's three there get something memorable and meaningful uh you get community involvement and lower our cost the um open space Park sa at Rin I mean there's nothing it's a big hill it's a wooded area the 500,000 we're talking here probably be just cutting in a path right I mean it's a lot of work that's the one noreast Corp is what you're [Music] thinking so we walked it years ago and she no I apologize and um we years ago and stuff and to me it's just I mean it's a big wooded area it's great but I think there's going to be a lot of work just to get a bath in there yeah equipment or whatever I don't know because I don't know those numbers is 100 on the open space part cutting accurate the recent adding that one we just T last week no like I mean it might be accurate but I don't have an actual number yet we're still working with and the boardwalk and we still have to go through site amenities and has asked there's TVD still on our Park dedication if the recent conversations makes it sound like it's going to be more than we thought or less for for the go into that the boardwalk discussion and so uh We've finally managed to we're just about ready to deliver the requirements uh and so part of the requirements is has to do with materials and with that particular area there's a lot of Bounce you and I were talking about that today uh what I mean by that for those of you who don't know what I mean we don't want to build something within the water line that's going to be within the 100e flood area within 100e flood PL um and they are also using that for all the storm water to go to and they're irrigating from that pond as well and so you could have significant if you have a rain event because that's the storm water collection you could of 3T from one event and then they decide to irrigate because it's dry and now it's dropped six feet I mean the bounce in that area is pretty significant and so we were proposing two different ideas I went looked at a whole bunch of different altern we had one chop I went to 9 Mile Lake which sorry 9 Mile Creek which goes through a d if you want to see someone have about three miles a boardwalk uh and it's pretty high you been in that it's it's about 10 ft off the deck so my wife even when we walked it a couple weekends ago she's like this is really cool I might have be down there and so uh that's something that we are going to have to decide when we get the numbers back once we said uh what sort of experience do you want because if you want it to be down there if you got that much bounce it's going to flood some sometimes I think when we went our on our walk over there and they were saying that you know it'll fill up and then they'll use it for irrigation and then it it's too low they're going to use groundw to refill it is this right I don't know about that that's us last he said use ground water why don't we use groundw just for the irrigation and leave it alone unless you have the L you know what I mean I didn't we didn't get it any us when we were kind of talking it's like I don't think it's the city that's do think it's ho that would in charge of that I agree with you I want you just to use it for Iration any I I don't that's the first time that I heard that about it we did talk about the irrigation and I've used that as a solution before it's a good solution if you're not going through your Dr hopefully this off little bit more rain last couple years who knows but I think going back to the over uh P loock thing we there's progress being made on in terms of working with py and getting agreement number on there will be very excited uh can we touch on bonding how we could make that work for potential um and then how how the city would raise the funds and then how it would get to the park and then who pays the interest on that I'm assuming it would be a park dedication expense so how would that process work that's a really complex question there's a lot of things to it first first we'd have to get down to our actual cost for Department figure out what we're bonding which we're not there yet uh and then once we finally nail down the numbers then we have to see what available funding streams in order to identify then once we get to the shortfall then we have to determine is this the time for it or do we phase it so we've got a shortfall in the funding so we do a decremented list and we say okay we're going to do this first because it's the least expensive we can get more bank for a buck in terms of delivery uh now onto the bonding question uh it'd be in the city's best interest to to marry up this requirement if we determin it's time to bond with other requirements like equipment certificates and other things uh so that typically once per year so I haven't been here more than five months so I can't speak what historically been there but but I can tell you that we were projected to bond this year and when I got here and I saw what we had for liquidity and our requirements uh we did not and part of the reason that we did not is because I wanted us to get in a better financial position with some of the things that happened so that when we get our bond rating we actually get a better rate which then that addresses your longterm like what are our fees going to be long term uh another thing that can happen it depends on the philosophy of the city is you can uh instead of having the levy play those sometimes there's some communities that uh use portions of your Enterprise funds in order to contribute to the community in this case help paying Bond off your B so I was in which they used electric fees franchise fees from the electric and it went straight into Parks so there's a lot of different creative ways we haven't had conversations yet about that but to address your your question uh for this particular project we have to scope what we're going to do get the budget figure out the shortfall and then figure out the I mean if there were going to be a project that we would use B board it would be this one I imagine Park project yeah or or we have an often Park dedication and kind of what J was saying there so we we use all of our Park dedication on this park and then we bond for multiple other parks that allow us to to do it sooner so there there's a lot of different strategies you could do so like we say we want to get city park done and then we'll bond in order to get three other Park Stu at the same time yeah rather than doing a little bike here and a little bike there and here B there yeah what comes in final FL and what that account's looking like given the next because we're talking about phase one right which is fairly small in the total part size so I'm assuming when we get this pric out we're probably going to get some sort of estimate for the other phases not the north part because we don't have but at that point we would have a f shortall because we only have $4 million we're projecting 8 million but all that 6 million may not is coming in a number of years so I get that you're saying yeah we have to see how it plays out but what what would we actually do to get that to happen this year this year yeah because we would be going to bond right not NE no we're not I just said we'd be bonding this year no no we I said we were projected to bond this year and we did not be more likely to start potentially start the project with the funds we have and phas it in the way that then we could potentially look at bonding and knowing more what we would need to bond for in 25 or or also what we need to bond for so an example that I'll give you is uh the I talked about the cultural Trail in shopi lots of different players funding was kind of stall and so we started the conversation five years ago expected hes to break ground within 12 months 5 years later it's not happening because of the cash flow but what has happened is uh $35 million in federal funding similar to like what we got with our half million dollar another $25 million last year for uh a water project and then an 11 million so that's that's a significant uh flow and and then you start to piece it together uh because as you start to receive these other funds funds and you just talked about that $300,000 grant that we've got the clock starts yeah and so we may not be able to do here's the big screen all here's our Dream for phase one we don't have the money to do it but we do have the money to do this portion of phase one and so even within phase one you you phase it based upon the availability and your liquidity um what's happening in the market is it a good time to bond I mean all those are variables you're trying to make decisions financially um yeah no I get that there's more than just hey we want part let's go get some B I guess I don't have the full picture and I probably never will because I'm not involved in what you're doing but when we are doing that I guess I would just say hey keep this project in mind this project particular particularly because of the scope Pro I don't think we'll see something like this again in our city for quite some time so I think it'll be it'll Cly any you have especially with everything you guys like I'm just seeing like like expenses that come out of the park education fund and I'm just wondering like if we're trying to get an idea of like what we're going to be able to put toward the city park how are we tracking like how much we're actually paying each year in expenses for the different Park project like I'm afraid our expenses could get like too far beyond what we expect for what we want to put towards the city park project like like say you want to put 4 million the city park project but then we have other expenses coming in it just ships away at that balance Lake mother Park project right right so do we start separating out or can't we so that's where the sources the sources and uses page that's where that comes into play uses the 6.4 you have it lab as a for on there line down under propos where's that tie up to I see the on this next spreadsheet we have 58 in Reed and estimated when you say next spreadsheet are you talking the projected yeah just out so so in a helpful phrase using there with with tie out actually until we get a project it's all projected oh yeah I know and and so when we're saying 6 and a half here until we actually get projected expenses here's our real what we're committing to it uh the sources and uses page is here's how we think we'll do it yeah yeah that makes sense is fluid based upon both the requirements and the availability of resources which I get that with the first like the first propos but that doesn't have like like for example renia Ria here so we're proposing 500,000 but like are the costs that we're pulling out of that account being included in that expense we haven't done anything in Ria yet so there any cost coming out of park dedication so the the cost from the park dedication spreadsheet are reflected in the spreadsheet though um if you go back so like if you start on the first page of it yeah um you'll see like Milo electric $3,885 the parentheses are saying it got pulled out of there and so it reflects it on the spreadsheet so like when uh Wildflower Park went in that would also be an expense that's on here so that be kind of an example of what I'm trying to on that Park from my electric we started with we were said it was going to be $100,000 and now because we have these expens against it we only have this amount of money left for this partk for cost that's what I'm trying to say are we are we are we keeping our cost in line with what we're expecting the revenue on that so that is called project accounting and we are moving towards that isn't the way that we've been tracking it okay uh but that's exactly how I think about it okay and so when we do the sources and uses you put it in there and then you find out oh this unexpected thing like I was talking to you about pulling the trunk sewer you don't all your money on that and not figure that out until it hits your expense sheet now you don't have any money for anything cool right that's what I was trying to say like how do how do we make sure that us as a commission are knowing that this is what so it becomes clearer under project accounting like okay as she's doing sources and uses when you actually generate a report instead of just being a park Development Fund right you have each of the projects and you're dedicating those so becomes a subledger lger we haven't had we haven't done one thing I just noticed and I should have noticed it the other two times we looked at this me too under wild park we don't have aade structure there's a big with b and that's not that's a specification [Applause] and maybe this isn't obvious I should not this this total need the 7 million for city park is that just phase one pro I do want to say it's 6:15 and uh in terms of the time I just want to check in to make sure that there isn't anything else that you want to any other questions on numers thatv they'll get better good work so all of that work with JC she's been working really hard on that and and also creating it from scratch and so uh I want to point out we talk with HGI so they they showed us some different models and and within the scope of the contract that we wanted them to do we wanted to focus more on design and so uh I've asked jcd to do something that she hasn't done before and she's done a great job stepping up and creating it from scratch so she didn't inherit something and just plug in the numbers no but I like the feedback because I am trying to learn how it would work best too so if there are better ways to use it I need to know that and the other thing if it doesn't have utility you know if it doesn't make sense let stop doing it because it does take a lot of time and enery so if it's not providing you the information that you want then don't do that we we can do it other ways dumball charts but it seems like generally speaking as another top two priority projects are more likely City Park obviously and the Open Space by all what's had the most movement the last year we we have some things that we have to clean up as you talked about you know so working with P in order to get that we need to close that project pushing Kevin really hard on that uh we spent a lot of time talking about that Ard walk um for just practical reasons right we need to move on uh and and then other parks that people are contacting DP about regularly asking your questions uh you know so we're going to have to start showing some sort of progress on those but as far as priority of effort um definitely cityart those establish we look at a scenario like you were talking about bonding for several smaller Parks together because we know what we spent on city park and open Park up bya whatever we're going to call that probably right now I think we're leaning towards Northeast open space par for me oak there something with an owl mine's owl and start something that I think is also helpful for for all of you to to think about is you know some of the communities are complaining well where this isn't happening with Park the the developers gave us land in L of dollar and so we we literally can say well you have a part like you have lay to do something with and that's what the developers gave us yeah I think there's been some confusion I I guilty of this as anyone when you move into a development and they have that mapped out just to show conceptually that a part can fit there a lot of people see that and say oh that's the part plan and I don't know how we communicate that better or how we get developers to better but I think that yes the point that I was trying to bring up is is it's kind of presumptuous for a new neighborhood to think okay well we gave you land now take money from that neighborhood and put a playground in my neighborhood that's that was the point that I was trying to like like the other other developments have given us dollars and that's our kitty and now we' got land well that doesn't mean that that becomes the priority because the people who out gave us land and dollars we problem as stewards I will say it's been frustrating for me my entire time in office that we continue to build up funds and park dedication without doing major projects so I think residents have a point I don't know which residents are speaking of but when they want to see the park plan come to fruition I think we're starting to do that now that's why we have our gracious assistance from HGI to help us get that stuff off of the ground and we're working as hard as I think is reasonable on that but the goal is to build a park not to tell people why we can't build a park and the funding just hasn't been there yet well I I don't know if that's true for City Park yes because that's a very expensive prior we prior other I mean as soon as the board walks in the pressure to finish par up and go whe the neighborhood park is just going to grow and then it should because then people can walk to it from all parts devel and then it really is time for us to kind of talk about okay do something with the dog park room or do something with the you know do it's a 55 plus do we want to have Garden spots do we want to have the kids CL area what what do we want to do and we can start that process seriousness that's a nice site there's not a lot of Earth To Move It I think we can get nice parking for the the park development of w that was an $80,000 project plus plus it's probably twice that now but but but you know it's um we can do something I think pretty quickly as soon as but when people couldn't get to it which was the way that it was of course the development been through several phases so people live around it so it's which is its own problem which is its own problem yes yes it is isn't it but you know and we don't the open space the open space mark there right now it's it's got a trail we don't need we don't need to do much more it is a very functional system just pretty much just as is some benches some signage but we don't need you know we don't need to do a bunch more right now that neighbor going need some some hot action very soon General policy or guidance on the use of paration funds or is it goes in the P we all meet and talk about what we want for Parks go to you guys and then so what I'm saying is we have this money right we got this money from other projects might have some parks that they want to get built too but I think at least we have so far as a committee prioritized Central Park right or whatever we want to call the parment are we okay are we justified in doing that or should we should we prioritize some other parts because they came per is there any policy or guidance on that in terms of how we should be thinking about the use of these funds there isn't necessarily a policy on it um I think you know it's a policy discussion we had Council a few times and I know I've had countless times this J um on at least for now the the priority that I've had was getting something done at city park and then like I said maybe the part of or the open space up in the Northeast and then you know what we can do with some of the neighborhood par from there um I think my personal reason for reasoning for city park is that it's good location to centralize it hits some new development our not too far away from our town center area and where the Lake Trail going to go through it some existing resal HS a lot of and and it's a big enough partk that people will travel a bit for it uh I think compared to your like occasionally some will travel to a neighborhood park but I don't think on the scale that we'll see here more people in the community wellig the only thing that I'd say is um if you're going to you know focus on how to do things my challenge would be to have an abundant rather than a scarcity mentality so if if we're only looking at the what's happening in park dedication funds then we're limiting ourselves there whereas if we do a master plan and we say what do we want to happen what do we need what's going to most benefit the community and we develop a plan like here's our vision and then you start to develop solutions to meet that Vision rather than make your vision meet your your cost because then you start getting creative and Innovative like okay well we want to do that we don't have money to do that uh and then all of a sudden you have an example that I'll give we wanted to do a mountain bike park and Excel Energy donated 90 Acres they donated no CS didn't didn't see but if we said we don't have money for mountain bike park and we done we would have missed that opportunity so if instead we're focusing on what what do we want to accomplish for the community as we're saying what amenities do you want dream big you know and then and then reality settles and you're like okay well we we can't have an eight sheet ice that's not going to work uh but we can have a really kick ass outdoor ring can we have a trail that goes like a ice around the whole city park you could put that in the vision I would say if you go to Maple Grove if you look at their ice plant super expensive high maintenance uh and where they're at it makes perfect sense you have a lot of commercial a lot of traffic a lot of people are coming there to use it um if that's what you want then you you build it for what you want it to happen uh if you're wanting to be I want the families at the cor to gather I want to have great opportunities experiencing the outdoor I mean that's that's the USP philosophy right you know so your outdoor Parks how do I engage with nature how do I get away from the chaos in my life uh as you create those spaces they don't have a lot of those spaces that gr and they certainly don't have them in Minneapolis the other pieces is that we we spend our Park dedication to build something we can't use Park dedication to maintain it right then it falls to the burden of the city as oh and it is possible to overbuild your Park so that you then can no longer afford all those ni things that you buil so we have to be real serious another exle that that we'll see real soon is we don't have any trail that City maintain currently we're about to get a bunch of Trail oh it's turned over and suddenly that's going to have to be maintained and that's going to be a big expense not not out of the spreadsheet same right Y and Gabby can tell you about communities in which they dream big and they built lots of stuff and now it's reaching the end of its life cycle and they're trying to figure out how to cash flow dozens and dozens of parks so it was really cool when we hadel but not so much for redevelopment yeah and then now now we can't afford to keep it and that's a different kind of problem you've created an expectation Community uh and then even the community think speaking of Gabby do you guys mind if I hand it off to her considering we have about 30 minutes before the next meeting and we need at least five to 10 to turn the room back over all you do you mind taking the lead sure just because then you can get the answers that you're really looking for yeah so um I'm here tonight my agenda my goals for this meeting tonight are to confirm the program so the there's a site program and then building program the building we haven't talked a lot about um have they all seen the site analysis packet think that was a while ago maybe I don't know if that got included in a packet okay so um just stepping back a little bit we've gone through this process of site analysis in the design process there's predesign when you look at the existing conditions the site analysis City staff and my office went we walked the site we looked at what are the best views what are the existing conditions in terms of Bas dat that we have Wetlands natural features what are the existing facilities and amenities how are they working now access and uh flow throughout the site so all of those elements background research went into developing the three concepts that were presented to the Parks Commission in March uh we got Fe back on those worked with staff a little bit to go back and forth and develop this preferred concept which you see in front of you today um we're looking at a a high level budgeting there's uh the budget that goes in line with the program so the program on the long-term plan includes the ball fields the new parking lot pickle ball courts tennis courts new playground spash pad uh Regional Trail and Trail Head Park pavilion and then the house building uh looking at working with an approximate $7 million budget that's our working budget we identified the phase one area so that's on the other diagram you can see highlighted the Regional Trail Head Regional Trail are not highlighted on this um still yet to determine what 3 Park District will pay for in terms of those facilities so those could potentially be separate but right now stage of determining what is the overall program what are the priorities for phase one and then once we get the preferred program we can move forward into schematic design which is uh developing the the location the size the scale uh more closely the amenities what will be in that phase one project so all the conversation I just heard hour was very good it is very important to think about long-term care and maintenance Park dedication has that unfortunate reality of only being able to be used for new facilities so we've worked with a lot of communities to develop Asset Management plans and Jay and I talked about that in terms of how you manage all of the city assets but parks in particular uh in the 90s there are many Suburban communities that built many many playgrounds and now they cannot afford they're all 20 to 30 years old and they can't afford to replace them all so it's important to about the vision what you want to deliver as services to your community right now using the money that you have because it's less expensive to do it now than it is 5 years from now but also thinking longterm making sure you're putting money away each year to replace those facilities when they need replacement at the end of their life so so this diagram right here that shows the phase one outline includes the the new parking The Pavilion it is shown as a 7500 foot building which is a pretty big park building the building that is shown in the packet is about 3,000 square ft which is half open a half enclosed that was a little under a million for that building uh this one we're looking at 7500 ft could be 2 to 3 million depending on the level of fit and finish the level of amenities that are included in that we would have an architect on our team to go through through the building programming process as a parallel to the the site programming process so um that would be something that we bring into our team in the next month or two if we're looking at building this in 2025 so I'm going to stop there and open it up to questions or comments the me I what's going in our mil building that's part of the conversation so oh well here we go or is that just the four walls that PR no no no so the that's scaring me okay so the um building that's in the package the Rogers the original plan was to include um the splash yeah okay so this building is an example of an existing building in Rogers yeah oh with an event room y this building was built a few years ago at a cost of a little under a million okay this is only 3,000 so the 7500 when we were going back and forth the staff and showing the building uh the request was to make it bigger than this thinking of more indoor programming space and rentable you rentable Poss Poss so so one of the things that came up as a meeting I was talking with folks is where can you have a family yeah uh so so where can you have a space like that where your family can gather or Boy Scouts Girl Scouts uh the Lions uh other other service organizations just want to get together and rent it because my my son's 15th birthday there's not really a space in this community to do that um and then also having a mul space to be able to do programming year round so right now we're really restricted to only being able to offer certain types of programs when the weather cooperates so we don't have a place where we can bring people indoors uh and then there's some functions from the city that would be helpful like to have a town hall meeting where more people could meet than the people can see here uh as people wanted to engage and ask questions uh and so looking at about accommodating up to about 100 people between somewhere between 60 and 100 people depending on how you can figure the space uh you need bathrooms yeah uh and if you're having a splash pad there it makes sense to either have large bathrooms where you can change or having another area where where people can change that's just a reality of having a spash pad is people want to get sweat suit put out when a car to go home mechanical would be exactly so mechanical building and and one of the ideas that I thrown out is there's this really cool place in in Colorado in which they it looks like a half barn and and that would also extend the useful life of the playground y so so now in in our weather it's raining who cares we can go and we can play under there and you got some sort of shelter or it's a crazy burning hot sunny day we got some sh and we're not building a dozen shade structures all over the place uh it's snowing uh well now kids if it's not snowing too bad they're in there and they're playing in January so so you will you you can activate the space more uh and so trying to co-use that and then doing it with a character that meets the Royal character of the community just awesome yes so that when I when I threw that at JCB that was my as I've talked with people I think being able to do and it and it would be that space you know I've shown her some other variants it it would be distinctly Corr but having a space that that one doesn't include where you could gather indoors so that's what gab is talking about is like okay why does it require that much space to have some overhead cover on an activated space and then have some other space that you can rent or activate or change your clothes go to the bathroom would we want the buildings to be similar in style it be kind of close proximity in part of city park even that Park if you look on their site they have a covered area that's like the thing or or you might be able to design it in which it's actually one structure you know so when you talk building class you only have one roof that might be a possibility um so that that would those are architecture questions I'm not an architect when the parts commiss about it we talked about the potential for maybe realigning some of this like maybe moving tennis courts over to create more playground space Maybe flipping the building with a splash pad so if we're going to have a continuous playground under some kind of cover maybe the splash pad goes on the south side instead of the north side so you have a dry side on a left side so this might be a little fluid depending on how that concept develops and in an effort to save money I did request that Gabby don't update them because she would have been updating them this week it made it in your packet and I didn't think it was fiscally responsible to spend that money for the minor tweets I figured we could walk through them verbally she did talk to me about that so one of the things that I want to throw out that is an interesting concept so jcd and I were playing with some numbers this past week and uh you could actually fit uh two tennis courts and a basketball court in an ice arena I love that idea uh so so so you can flood it uh you can Post in so it's activated during the summer and then you pull the posts out you can flood the whole thing in the winter uh so and your kids balls don't go over the fence however I will add a caveat that in speaking with Gabby we were talking about that and the big concern would be where the poles go if we freeze and then Tha and then freeze and then thought it's going to it's dangerous expand with the ice yeah so we would want to look into that further before we go forward with necessarily tennis but basketball for sure with the baskets outside of the boards would the basketball from theiling have to worry would just go up and down no no outdoor ice and so you have posts that come out so so I did have one site like this in which you're outside and they hang over yeah sorry talking about ened building you don't want to have an ice arena so in terms of the phase one pro program we are not including the hockey rank or basketball courts so if that is a priority then that's what we need to talk about tonight what are the priorities before we can move forward with design it's really deciding what are the elements in that phase one zero Happ well we but it is something that I kind of have had in my head that's not that I couldn't get over it probably but having the new rings as part of this phas one has been kind of my understanding so far so I probably have to do some thinking on that so so the danger one of the things gab can say it's going to drive that we need another building so you're you're talking about building another building in phase one in order to have some place to store the zambon uh and in order to have some place we already have that I think the the the one that's there and where the zamb stor right now I'd rather just keepu if structure uh not the structure structure but the rank structure in concrete for basketball we're able to use that and then when we came back to the hockey rink then we got the building and then so the ranks are projected on what's the smaller field in the corner and if you do that we can't get the zambon over there without driving on 50 and 10 so how you to do it we'll have a building where the zambon will exist with it in the future long that's the longm there wouldn't need to bring the zambon over there now so if you built the r here now the zambon start in this building right okay Baseline stuff so we at least use it for basketball and then when we go to that to the structure and all the free skate and and the ring set it up that structure so don't put boards up yet at least give us some utility out of that site put Bo up in other in the long what I heard say was establish the base will become the hockey R but only use it for basketball summer sports for right now and then we come back we have the slab with the painted basketball stuff on it then when we are ready to do that phase that includes all of St preate and New Rink and building and everything and we just add on to thatr we already have so this this field um me field the most recently invested in I mean we we need that field before baseball doome we have enough fields and the plans show it getting removed anyway so my my assumption would be we just kind of phase it out um um for this season it wouldn't be an issue we'd be looking at next season and what all that entails if we're going to have programming how that looks part of that is going to be dependent on this because if there aren't the fields then I can't program I would submit that operationally by narrowing our Focus to a particular area of the park shutting down that allows us to continue the rest of the park to operate rather than uh shutting down a lot of the I can get over is parking left I m so you we can just graphic the cricket pitch yes I requested that Gabby add a cricket pitch on top that was the one change I did say okay wait I do want this um I know it was a big topic of discussion during the last parks and trails meeting uh which was genuinely a week ago um but so I I wanted her to show that there is the space for it um normally it takes place just north of that a little bit on the existing Ballfield so field three um but just for side size reference that's 60 M correct yeah so what I based on the uh cricet pitch plan Cricket field planning we've done we've heard that the outside boundaries are pretty flexible it's mainly that um the pitch the rectangular area in the middle that's the concerning part FL area north and south so if you would put it on the Northfield where you said they use it today they would even have a more boundary this is the largest I think that they would be fine baseball uses the field sometimes and they're striped in the outfield for soccer so I think there's some flexibility in that uh keep in mind they're also coming in and there aren't any boundaries set so I'm I'm assuming that they put cones or something else for this mean if we do that we' be moving pickle ball or might just the tennis court around yeah and I think like you were saying moving things around we can definitely move things around within this footprint to make it fit better we don't have a survey yet so once we get a survey that would affect you know we'd want to do the least amount of soil moving possible so where we lay out the particular elements within this box could be moved and that design process uh would take months so there would be more opportunities for from the first commission to affect the design so that pck could potentially move to the South or the West do you want to touch on playground yeah so the okay so this playground is shown on the concept to is roughly the same size as your current playground which is pretty big so I would highly recommend taking a visit out there because I think from a distance it looks a lot smaller than it is but once you get there I would recommend going there and then maybe to a neighboring Park and I think you'll see that huge size so in terms of playground equipment filling up this site we're budgeting 750 to million just yeah equipment cost maybe someone rememb at the time I think we should reach out to representa Danny he distri used to professionally something yeah he sold and installed like high quality playround Equipment so he might know places that we to a great guy he can help us be more than happy meet bid requirements that' be my only concern is like if we have to go out for bid well he doesn't still work okay I don't think might I wanted to ask like the building that was included on attachment how like of that building have menion like in comparison to like this I actually was just looking at that on I saw that Park $6 million I think the cost of living in Colorado is a little higher though so maybe that helps if there are any final thoughts I'd recommend getting them in now because I think we should probably wrap up in about a minute or two so that we can flip the room and get some people in from any any thoughts on the we are going to have one just down the road my concerns with the availability is as far as that goes because it's not a city [Music] amenity have whatever use it concerts in the park movies in the park I'm not overselling you guys on anything i' love stuff like that keep it as part of the GH plat then that's what I'm calling this whole thing buat other than one deal you have have a that get expensive if you're showing it on a large scale uh before everyone packs up their things though we do still have to I all those in favor say ibody my office and have a cup of coffee talk about these ideas I love love dreaming likewise my [Music] tractors for the uh part