go ahead and call the meeting order I call roll call M here lanterman here bot bar here Nichols also here pleas to stand and join me the pledge allegiance I pledge toag of the United States of America and to the repu for which it stands one nation under God indivisible with liberty andice for all on to agenda approval I know we have a couple uh modifications SL moving around a couple items uh yes mayor first I want to acknowledge that I do believe that this is the safest piece of real estate in corkran right now uh so uh we have a couple things first item 4C is combined with item 6y and we want to move that to 71 item 6kk uh has been added item 7D has been revised and item 9A is moved to item 72 moved up on the agenda and finally item 12 has been removed those are all the changes from staff okay um and did that cover the one I briefly discussed with you yes I just got lost on the new one uh the new copy here so so so to recap for B combined with 4 y becomes 61 6kk has been added 7D is revised 9A is moved to 72 and 12 is removed yep perfect did I hear something on 6 y yes it it's been moved so that it's combined with the presentation okay and uh it's going to be delivered following consent agenda okay I'll make a motion to approve the agenda as amended second okay uh and let's call them out for minutes s so we got Nicholls and baron camp Camp y uh all those in favor say hi perfect then we have some presentations Jay's gonna help us get started here so if I could please invite uh mark up for Mark gr King has worked for public works as a crew leader and and we are celebrating his fiveyear anniversary with the city of corkran he's been a wonderful addition to the team his quiet leadership style has made him an excellent crew leader his attention to detail and exceptional care that he brings to each project make him an asset to the St of corkrin he's a hard worker easygoing demeanor and always brings a smile to his colleague's face no you got to come all the way up sir and as this tradition I did f up some fun facts for five years which isn't as crazy as some that done but in 2019 with the final season of Game of Thrones that aired vendor endgame was released in theaters on way on its way to becoming the highest grossing movie of all time with $2.79 billion the Jonas Brothers I'm sure something that you're really care about return to music Queen Elizabeth II became the first British monarch to post on Instagram there was the celebrity College admission Scandal and I can't read my own oh the first picture of a black hole was taken in face there go so next up mayor we invite Joe zerwas up to the podium Joe zerwas Jr started his police career in 1994 working for the Dayton and oio police departments as Rogers Police Department transitioned to 24hour coverage in 2000 Joe was the second full-time officer hired in their Department in 2004 corkrum police transitioned to 24-Hour C coverage and needed part-time officers to help fill in Chief shudy knew who to call to help the police department cover 24 hours a day Joe zerwas was the first corkran part-time officer hired in 20 20 uh 2004 he has worked just over 7,000 hours for corkrin in 20 years many of these hours are in addition to working his full-time job at the Rogers Police Department until his retirement there in 2015 he comes from a law enforcement family his father is a retired chief of police a brother is a retired state trooper another brother is a retired Woodburry detective his sister is a retired Lakes area police officer Joe's son is a Sergeant with Washington County Sheriff's Office as you can see service runs in Joe's family Joe's always been willing to step up and help work extra hours come in on his off time his passion was traffic enforcement we will miss Joe's buckle up notes on the white boards around the office in October Joe will be retiring to spend time with his wife and grandkids at his Lake place in Wisconsin and he'll be wintering in Arizona we want to thank his wife Annie and family for allowing Jo to work here in corkran for the last 20 years and Joe thanks for your smile it's contagious your laughter your dedicated surface to this community for over 20 years congratulations on your well-deserved final retirement we would be remiss if we didn't acknowledge Annie Annie could you please wave your hand yeah so understanding how hard it is sometimes to communicate I just want to share something that Annie wrote to my dear husband Joe we're so proud of you and all of your dedication helping others for the past 30 three years youve worked so hard so that we could retire young and enjoy life together we raised three beautiful children Joey Johnny and jod who now have beautiful families of the of their own you sacrificed countless birthdays holidays family gatherings and special events to do a job you were always meant to do that is what of all all your brothers and your sister behind the badge do to all of the new officer spouses please be patient with your loved ones as they'll have to miss a lot of ings that you may find that you'll be attending by yourself I remember countless times trying to wait patiently for Joe to come home but the job had other plans I remember our kids being upset because their dad had to miss their birthdays or another special event this comes with the demanding job that our police officers do every day I would have to stop and reflect that I would rather be home waiting than be the person who just experienced the worst tragedy of their life I'd rather be home waiting while Joe took an intoxicated driver off the roads before or they hurt themselves or someone else you see not only do officers sacrifice but families behind the officers do too Joe 45 years of marriage and over 33 years of dedicated service to the badge in the communities you've served I wouldn't change a thing thank you our family's so proud of you and God bless all of your brothers and sisters behind the badge love in I will do just two or three of my fun facts it's hard it's hard to beat how how well how well said that was um but in 2004 just to put everyone in the right frame of mind for when he started um Facebook and Gmail both launched for the first time the series finale of Frasier aired Shrek was the highest grossing film of the year and a gallon of gas was a buck 85 been a while Joe remember fire the wheel well [Laughter] done thank thank you much yeah Joe just real quick too if we had a building the size of Target Center the number of people that want to be here tonight wanted to be here tonight would have been here um were restricted I hope you know the number of people you you affected in our in our city and around all the driveby drive-throughs and everything you you did it very well good job we get to uh it's it's fun for us on Council we get packets delivered to us uh once every two weeks is ending that's why I'm not running for Council again um but Joe and I spent a a i I really love when people stop by and deliver the packets and it was always cool when you got back from Arizona because I got to reconnect with you and I will missed that so thank you for that don't visit don't stay down there all the time gets hot have to come back and visit you know where we live good all right thank you guys next we will we give a minute yeah thanks everybody this next part is just as cool longer three people turn their head back got a couple of them to think about it no they didn't think about it no they just kept going oh I forgot the other one I was gonna say Britney Spear is married her best friend and then got divorced 55 hours later yeah nice 2004 yes they're actually pretty quiet oh they won't be quiet back there no well hopefully the doors I just meant in general usually moving out pretty loud um okay so we'll move on to open Forum J we have any cards uh ladies and gentlemen if you have anything you'd like to come and talk about that is not on this evening's agenda not on this evening's agenda please uh come forward to the microphone state your name and your address and then talk to the Das speak to the council about whatever it is that you'd like to talk about that is not on the agenda uh I have received no cards no emails no phone calls like any takers that's okay and we will move on to a behemoth of a consent agenda um um which consists of items a through uh Double K mayor could I say something about that really quick just for for the community to understand uh and so we we had some technical challenges last year with the video system here that made it difficult to translate minutes and consequently staff got significantly behind in minutes and uh since uh nelisha Williams and Deb Johnson have joined uh we also got uh help help from jeie we are caught up with minutes and that's why this agenda is so huge so I just want to give a shout out to them job great job nice job um so yeah it's uh a through KK does anyone want to pull anything I would like to pull item X okay see how good I can remember all Jeremy's pulling item X anyone else no think did I have do okay if that is it I will entertain a motion to approve consent agenda items a through w y and Y through KK didn't we pull y off and move it we did thank you somehow so Z through KK in addition to a through W I will make that motion second Aon Kim all those in favor say I I okay uh Jeremy Sixx So for anybody without a program uh 6X is a final plat approval for the last pH phase of the T development and I had a couple questions for staff that have been answered just wanted to memorialize that uh I had asked questions about whether we were able to decline to approve because of outstanding deliverables on other developments by that same developer and was informed that we cannot uh I also asked about weed control barriers to prevent trails that are part of the development from deteriorating over time sounds like those improvements can be added as part of negotiations with the developer going forward but I I wanted to take the opportunity to query staff about progress on trail repairs from this developer that have been ongoing for the last two years and have not been completed before I approve okay yeah they still up to your point haven't been completed they're been told again multiple times this week they need to be completed um they're Paving the 15 addition with w i their stated position is that they would do Thea the what on the schedule they' confirmed they're going to do it they're saying they're doing it this year so like I said they theyve made a significant progress the trails was really the one exception um we on them on the trails I think this is staff's opinion that it's you know their last chance before we have to pursue more aggressive solutions to get complete their words maybe an update in a month or you'll be probably the one to know I'll be the first to see it yeah there all the time okay thank you if I could I think council member Nicholls raises a good point could can I ask what was the reason you were given for not being able to hold a developer accountable or non- deliverables uh on on different projects like what it would seem to me as though if they're not delivering on one you withhold approval on others until they come into compliance I think they conferred with City attorney I don't know Jay or Natalie if you're able to convey the reasoning yes so I spoke with the city attorney on it and trying to find the exact language I sent you councelor Nicholls but essentially my conversations with John fames was that we don't have anything in our current quote or develop contract that allows us to withhold approval of a final plat that complies with the preliminary plat um we would have to put something in code my understanding is this was something that was discussed previously several years ago and what you run into is if you put something in that says you can't approve phase two until phase one is done we're never gonna the stock piles alone would create an issue with that because a lot of times there's actually work that's happening that's overlap ging between phases so it would create other second and third order effects that and we could certainly dive into what that means if that vired I don't have all of that fleshed out tonight but that was my understanding as to why in the past we decided not to put that kind of language in the code or a development contract at this point if we wanted to do that which I'm not necessarily recommending if we wanted to do that we could put it in the development contract theoretically going forward for future phases but we can't deny this phase because T Vera first isn't done yet it's because there's nothing in the development contract for T Vera first that says we can do that I think does it have to be in the contract if they are I guess why does the city have to perform under the contract if the developer is not performing under the contract so there's other ways to the development contract has other mechanisms to hold veler accountable as Kevin was just talking about if this doesn't happen as was told we have other mechanisms but witholding approval of a plat that complies with the preliminary plat that runs into several problems so that would be something that we would need to look at legality and Logistics too but as far as holding the developer accountable we have significant Securities on file that would that gives us that PO as a city we haven't really wanted to use those because because we would prefer to try to keep a collaborative working environment and try to work through with the developer rather than using that hammer but we do have that ability it's just not through the approval of the final PL yeah I I just think that it's an important part and I will I would urge staff to continue looking into ways to hold developers uh responsible uh you know why why why reward them if they're not in compliance so that's all thank you jerem I think counc lman makes a good point about accountability and we did talk last year about taking steps to ensure that they would complete their punch list items by the spring they haven't completed all the pess items and I know that there was a lot of back and forth I think we can improve in our ability to hold them accountable within the policy tools we've made available to ourselves and I think as we're continuing to the development of the city we need to get on top of ensuring that our policies are being followed I think one of the challenges that we've had is simply a capacity issue and I'm happy to report uh that we've been able to make an offer finally to a development superintendant which is going to increase our capacity particularly in this area that we're talking about and so we we have uh presuming that we that we secure that person uh we we are going to have a person dedicated to maintaining these types of relationships and paying attention to these types of issues excellent and I would say Kevin if you could keep us posted on on progress hopefully it is like you said that they said uh that it'll be done this coming year um if not then I think we want to start together yeah I would say before the end of the year if it's not done then we will engage you and start the process I I would like to remove X from the consent agenda and put it to a vote well it is removed so we'll we will have a vote on it um because Jeremy P it so I will just there any other discussion on the item on item seven seven uh seven fin if we're pulling it it's already been P yeah no I know since we're pulling it we'll have a discussion about it that's what I'm asking or you want to know well we just what are we gonna vote on what's the vote then the vote would be to approve uh trying to find the actual resolution number here I might not have it on this leave I must have I think you missed a little bit I think you're suffering from not having a no I I just don't I I do remember voting on The consent um do you have the resolution numbers J I'm bring up right now perfect 2024 106 and 2024 107 106 and7 so yeah Beyond passing those I just want to make sure of what I'm voted for totally fair um so if there's no further discussion or questions then I will entertain a motion to approve resolutions 2024 106 and 2024 107 and what do those say i' assume one is approving final plat 2024 106 is approval of the final Feud plan 2024 107 is approving the final plat and development contract what if we don't what if we do vote no you would need to provide a reason first of all um if it was a sufficient reason and then that outcome passed I think we'd be fine if it wasn't I would assume it' be challenged and so if okay I would like to make a motion to deny 6X and the reason is the developer is out of compliance in other developments okay so we do have a motion do we have a second I'll second motion by lanterman seconded by Bama uh any discussion on that what happens if this passes not good it if we need a reason why it doesn't comply with the preliminary approv and there's nothing in our code or development contract that allows for it to say this but because was this Authority I've already discussed this with things in detail what about the lack of weed barrier to prevent the trails from deteriorating you're going to negotiate that with them and get them to agree to it and put it in the contract I think can that be a condition um so we recently updated our standard detail plate for trails along Wetlands to include language some of three rivs so that is now part of our standard detail requirements that are absorbed through this contract so I personally don't think that's what you're the condition you're looking for so it's already advice that's what I'm hearing y what's the enforcement mechanism if we deny their application and they're already starting work on dead addition they don't they haven't started this addition yet this and you know I heard I think Natalie said it would be bad I think it would be worse for them and I think that the reward is getting we'll approve it once they're in compliance I don't disagree with I think that substance of what you're trying to get at I think procedurally I don't know if I agree with that this is the right method to do that um I think personally my a a more uh secure method for the city I think would be using if it gets to that point the money that we have um to just take that action itself and and they have a they have money in an account right specifically for us to pave if they don't pave and that and that happens when so let me so let me just clarify so it's a letter of credit shity yeah pledged against the project and it significantly covers the amount of the trails which is the I mean they have other things smaller things finalizing a builts reconciling escrow so it's not the only thing but significant heartburn that that I'm aware of is the trails uh there's sufficient Securities that are pledged against completing that work that our attorney is confident that we can stand behind that and and that's the mechanism to to to do that so a contractor or a developer will tell you their insurance company will tell you they don't want any sureties being pulled against them that hurts them significantly so I think that's the route to go what date is the earliest we could do that uh you can direct me to do to work and bring something back uh at the for the next meeting if you want um we try as a practice we try to give them an a reasonable opportunity but I want at your discretion I think it's going to get done but it hasn't gotten done so I can't guarantee you that can I can I make a friendly amendment to or no I guess he's voting for denial yes what I would do is say I would say let's see what the outcome is of this then potentially okay if it doesn't pass to deny then take motion after I think yeah we have a motion and we have a second on the table and so uh discussion once concluded we need to vote on that and then we'd have to entertain another motion yep can can we before we vote can we table this to the next meeting instead of approving or denying it I don't know what the timeline is really up I'll just talk about what I would since we're in pause here I would like to pass it and at the same time start the shy bond process of constructing the trail that they've neglected to constru we've given them enough time as yeah I I think yeah I think not wait for them to execute start the process I I would agree with that maybe go one step farther and table to the next meeting and consider them both at the same time so if they yeah because we completed it by the next meeting yeah so because we can because we can't because Kevin will have to come to us with a shy Bond something in the packet right so I okay so and just to be clear so it would start with I would work with the attorney we draft a letter youd proove the letter and it would be in accordance with the contract so there would be some it would just start that formal process is what yeah May mayor and Council if if I could could could we address this is tangental to the motion that was made can we make a vote on the motion that's been made and then have further discussion that right now if there's other Alternatives uh all those in favor say I well you should probably restate it voting affirmative on negative correct uh the motion was to deny res resolution 2024 106 and resolution 2024 107 uh all those in favor say I I I all those opposed n it's three two yeah I just want to be clear yep that my motion to deny is concurrent with it I can vote to deny if my intent is to vote to um the V to uh Jeremy's vote of pausing for two weeks tbling um yeah because we still have to have an acent on this different motion no I know I know but that would be the intent would be vote to deny with the intent to table gotcha no instead of doing two steps in one motion we're doing one step and then another right so the motion failed three Y correct so I'd like to make a motion to table thatting okay we have the motion do we have a second I'll second that with the intent of I guess I'm gonna add with the intent of Kevin working with our attorney to start the process of um getting money from the shy bond to complete what they should have already done okay and Jeremy do you secondly okay um Natalie you I'm sorry if you already said it you have the date it's November 5th I'll just note that October 12th tendra's gone so I'm just cons I'm concerned about just the the Planner on record not being present for that meeting but do you think it's something Kevin Shay will be able to take them or do we need to poster I honly think it'll be more something that we need to be worked through with I agree the ability first October maybe so that'd be October 10th is that your motion then to T that okay we have Motion in a second any discussion on that Clarity one more time motion is to table these resolutions start the process of and and start the process speaking with fames draft letter to bring council at a subsequent meeting do you understand okay so to be clear we're not approving it we're tbling tbling it correct and giving staff guidance okay I'm good with okay all those in favor say I post I will uh and then Jay help me a bit with the 9 reshuffling 9 okay perfect so so the northan Pioneer societ and we'll have a public com comment opportunity for what is technically new business if anyone wants to come up on up now you can you can come up separately because you're the separate oh yeah but well I don't know is there anyone else that wants to speak on it no we'll go right into it so go right ahead let me do it okay um you have your staff report in front of you that was given out and I received one too so hope what you're looking at as well I'm Bonnie Maui with the north Society I've met about all of you and and of course I came again to you because we're in need of some help to complete the work on the school um as we're speaking tomorrow morning the bell tower gets put back up on the school and that is completed look great on the trailer right now yeah I may say that tomorrow um we still have a couple things that need to be taken care of that we just need help uh we can contribute some we even been receiving donations we have over 75 uh members and uh this year we made 4,000 our Summerfest and so we have been also we've got about 8,000 that we can add to any kind of work that we have going on so we're not just depending everything on you but a big hunk of we need because there's just no way we can come up with $44,000 to do a rough but and of course when we did the roof in 1996 it was only $88,000 so big change in construction materials and stuff um the only thing I was thinking uh how can we do this so that we're not trying to do it all at one time and asking for so much at once but really we need to start with the chimney first because why walking on the new uh roof do the chimney wouldn't work either so um tomorrow when we have the men up there looking I'm going to have them check the roof on the inside too to make sure we have no leaking or any other issues going on if we can postpone that until 2026 I'm not sure yet but we definitely need to get moving and get these things finished so that it's secure and airtight and we don't have water damage um so if which means then I'm looking at 22,000 for chimney work I've only had two quotes so I'm going to keep looking for even better quotes um and I'm sure that there's other ways that we can get it completed without having spent quite that much money uh my husband thinks we're insane which I think so too it's a lot of money um and uh and then then we'll need to pursue with the roof next after that so I don't know how we can do this that doesn't look so huge the first year or we can break it up um but we're just kind of laying it at your feet and see if there's anybody who can help us with the gamings Mr Mayor yeah May thank you honnie and everybody that does this I'm a huge supporter I think I asked the question why don't we just cap the chimney needs to stay there for historical preservation and such I think is what she told me the sh Les need to be Cedar Shakes it can't be metal it can't be anything else it needs to be that way for everything that happens So for anybody else if you're wondering that's why this has to be this way so um and my feeling is I would rather get it all done at once they're up there they're done um I've had conversations with the thrashing group up in uh somebody from that group up now then where they do actually cut cedar shakes and such and sell them one or give them one at a time out is is whatever I'm trying to help see if we could get them all cut and trimmed but I haven't talked to you about that but that's a whole another thing but I would rather in my mind take care of this all at once let's go work in concert with that group and take care of that and I'm even so generous that I would rather just the amount of money they've raised so far for being something else General operation those kind of things since this is coming out of our Jal gambling and such in the amount that's there I'd rather take care of this because I think it's something that we haven't done a good job at over the last many years of histor historical preservation in our community and I think this is a good step for us in that that's that's my thoughts on what would that amount be do either you know Bonnie or um I think didn't you told her 70 70 something yeah 72,000 72,000 yeah something so so it depends on what the final Quotes come in at and if I can get it any cheaper you know I get my husband out there working too so so important to note uh the the current balance is a little over 258,000 in charitable gambling uh we currently don't have refined policy in terms of how we're approaching that some of the things that have been proposed uh don't meet statuto requirements I included that in the packet so that that so that we're aware of what we allowed to do uh and there aren't a lot of opportunities right now in the community that have been coming to us and asking in fact uh this is one of the few organizations there's been a couple other examples of things uh um we don't have anyone pressuring us to spend the money uh that's that's important to note as well um and so the timing of this uh has everything to do with does it make sense to to do the chimney and then wait and come back and do the roof the following year that might be a phasing thing I'm not an engineer I'm not a construction person so I don't have the means to make a good recommendation on that but it does make sense that you wouldn't want everyone going across the new shingled roof with W shingles to put on the that that that's counterintuitive uh so the timing becomes important uh so my recommend recomendation at this point would be probably the most pressing issue is the chimmy and then to come back uh after we've had a discussion what does the council want to do with the charitable gambling funds and then discuss the roof when we've got better bids is that fair enough that would be my recommendation can I ask the question yeah so um I just want to be clear that this fun this money does not come from the general fund of for GR so uh I know the answer to that that I want it out there in the public sphere um is this so that makes it a little easier when you have to spend it on certain projects but um is that school insured yes what is it insured for um it is actually the tell you Toth that's insured for if if it burns down yeah no I know no I don't mean the dollar amount how much is that school worth probably would change on the work you know we do not have property taxes on the school because it's yeah it's a school so we don't have that um we pay 2,700 a year for insurance and I don't have the exact figure on the top of my head but it's basically to if it burns down it's to take care of and clean up because if the school burns down we are not rebuilding an old school I get it so it's if it's gone it's gone we've lost the history of the school we've lost whatever is in the school which is we are also saving the history of corkran um with photos and with stories and the rest of it so it's corin's history is there and so how can you replace that by saying we'll webuild and it's not going to happen I'm just I'm just for my own personal edification um it's hard to it it's it's it's expensive it's very expensive uh we have not done really any major work on it um for the especially the roof since 1996 uh it's due because the Shing only or the shakes only last so long and they start to curl um so we have not really come to ask for any money until 19 I think it was 2016 when we were going to work at take care of the wood on the outside of us then we started asking can we have some help before that from 19968 until or 19 yeah 1968 until 19 N 2016 was the first time really the school has come to the city 1968 to 2016 I'm gonna make a motion I'm gonna make a motion we Grant your project funding to the full amount just to ver uh to clarify set the 72,000 yeah over two years or over one year um makes sense I mean I haven't looked at it I gotta take take the word for it and it's coming out of a charitable fund that has to be spent and so I'm less inclined to necessarily care about filtering it through two years they probably can get a better deal we doing it all at the same time I'm just making a motion it's not not a builder or you know we're gonna be here till 3 in the morning if we fair enough um we did have a motion in a second any further discussion all those in favor say hi nice job I'm glad you work so hard at that all right we're excited to see how it turns out get those kids in there abely great job um kind of on the side there I would my thinking on uh maybe creating some policy going forward on that would be to J maybe meet you and I over the next couple weeks discuss a couple possibilities that I've kind of looked into myself and then maybe you and I could bring something back to council at a future meeting in terms whether it's publicin there not a r we probably ATT one of our regular meeting sounds good other perfect I I can look to see if there's any precedence from other communities too that sounds good just starting point perfect okay on to my agenda is it 72 is our financial management plan okay and Tammy Al Tammy's gonna bring up the presentation here and he has it up good evening Tammy umal with Norland Security suring Financial Advisor to the city and I'm going to give an overview in about a dozen slides of what is about a 70 page report of the long-term financial management plan and for the council knows this but for everyone this is a plan that the city has reviewed and updated annually since 2013 Tammy can I ask you a question before you start do you do um Financial advising on the asset side of a city's balance sheet so um Northland is not if you're referring to the accounting of the asset side your auditor is part of the reporting not not accounting the actual Financial advising on what to do with it are you referring to the the city's investment prr yeah the city has we have to we have like a a we get big check once a year and we got to D it out over the year and then we also have we have to carry some reserves but you don't M you don't offer advice and count and Counsel on what to do with those reserves so um the city does hold account with Norland Securities I believe staff would have to speak to it that you hold accounts with multiple terms with respect we do and under under guidance from PMA and PM is how we navigate that currently that is correct so yes that you do re receive advice from PMA you hold accounts with Norland with respect to those Investments but Norland is not advising the city or managing its cash flow does that answer your question yeah basically so I have about a dozen slides to go through what is about a 7 page report and I want to start with the purpose of this study so it is to provide a guide for the ongoing financial management it is not your budget your budget is where you make decisions it is not your financial statements financial statements is where your account your um CPA firm gives you um a review historical review this is very forward looking and is based upon certain assumption those assumptions will change they have changed over the years as the city has maintained this plan because corpin is a growing and a developing Community a large focus of the assumptions is on the timing of the development when that will occur what the value of that development will be that impacts both your taxes your tax rate as well as in your Enterprise funds your utility funds what those fees and charges are the report includes recommendations based upon certain assumptions and it includes results meaning what those potential results to a gral tax rateing over to the next slide study approach who do look at historical data and current plans working closely with staff we make assumptions for expense and revenue that's what they are is their assump assumptions this is not your budget your budget where you actually make those decisions and vote on it there are assumptions for Capital Improvements you spend time with staff working on your Capital Improvement plan the long-term Finance plan includes that information it is a snapshot in time it's possible even since this report was printed or finalized that things have changed in your CIP that happens all the time this is meant to be very forward looking in Ma and the last one the impact of growth staff works and provides those assumptions given development plan of growth in the city if you go to the next f j so I'll um start with where I'm going to end to on conclusions and recommendations then um maintaining those strong fund balance bounces across the funds the city has a long history of managing your funds and ensuring that you have contingencies and flexibility as you continue to grow sometimes maintaining those fund bals becomes more challenging because in some growing communities you may actually have to Levy in order to maintain those City Corporate has not had to do that in the past that will depend on how tight those actual budget budget to actual are from year to year as well as other factors identify strategy to fund Capital the plan includes strategies to fund Capital um some payo but also bonding and that bonding has to do with especially the potential facility improvements happening in advance of the full development of the city and the resources to pay for that on a payo basis you simply do not have the cash for the ability or willingness I would say there would very large tax increases and rate increases that move entirely to Pago it is just not financially feasible for the city in the near chair planning for tax levi levies and utility fees planning for the financial impact of the G Believe last year when we went through this we spent more time talking about in Kevin in the room and the idea this includes certain assumptions for capital projects if the um economy slows down and the Assumption on housing units development slows down some of those plans would shift too so it's not a matter of putting that burden on existing you're count excuse me counting on the timing of that development and when those Capital Improvements will actually occur and the last one a very important one consider the impact of the Ever Changing conditions to need economy on the plan so certainly as the economy may or may not change impacting or will change I should say may or may not it will change but depending on how it changes what those impacts on your um development assumptions would be J if you go to the next one um the assumptions in the plan currently assumes that approximately 87 acres are platted per year on average between 24 and 2033 that won't be exactly what happens could be less could be more 330 residential equivalent units added per year on average during that same time period and that's on average could go faster could go slower all of that impacts the financial assumptions you go to the next one so here's a slide that looks at anual spending on Capital and the types of projects and it's projected to vary from year to year that 2027 that very um Spike there I grab my word Spike that includes an estimate a placeholder for a new Municipal facility included in the plan at an estimated $50 million to be financed through issuance of C Improvement bonds whether that happens in 27 or moves out will depend on many factors but to for planning purposes it's assumed to occur in 2027 with some land purchase occurring in 20 26 that somewhat distorts the other projects because as you look at Water improvements in 20 this is the current year 24 and those you issued bonds for and are implementing and have implemented those projects then you have some planned Park improvements as well as water and equip improvements the large one driving what you're seeing there is the municipal facilities assumption J if you go to the next one here you can see source of funds estimated for the cap plan with the largest piece being Bond proceeds related to the estimated ping for a new Municipal facility there is also some assumption from cash from your existing fund and unspent bond proceeds being spent down in 2024 is what you're seeing there from bonds issued in 23 as well as Bond proceeds for some of those other projects is noted if you go to the next one J this is switching from looking at total project spending source and use to annual estimated Debt Service by source of funds to pay back that debt the largest source of Revenue projected over this planning period from 2024 to 2033 is coming from tax levy and that is driven by the largest project is the municipal facility project funded not entirely by tax levy there is some that would be allocated to the water and sewer funds because they do benefit from that facility but the majority of it um coming from tax L utility revenue is the next largest portion and a lot of that relates to debt that has already been issued and is being paid back if you go to the next slide this is looking specifically at tax levy to pay debt service and when I say Debt Service I mean principal and interest on bonds outstanding the yellow bar represent existing debt bonds that are already issued and you are paying back and you can see that's pretty flat because you structure your repayment of your bonds with relatively level annual payments the green bar represents new debt and the timing of that in 2028 that increase relates to bonds that are included and anticipated to be issued in the plan in 2027 there's a one-year leg between when you issue the bonds and your first year payment the total Peaks at just around $8 million by year 2031 it will not look exactly like this order of magnitude for a potential $53 million project in the other that order of magnitude the actual timing of it will vary depending on the city's actual needs for the timing of the facility if you go to the next slide this is graphically showing you so this is looking at city tax level ly and tax rate tax rate is simply what you as a council approve once a year the fight for tax levy spread over the value in the community the tax base the dark line top one as it starts out is an annual percent change in the property tax levy a couple years of three years of history and then actual the Orange Line represents the change in the tax rate that is projected before adjustment might say what does that mean Tammy as part of the plan for the last few years um consistent with prior direction from the council I'm going to show you um a chart or table in a moment the council asked to look at what would it take to maintain a constant tax rate so you only Levy at an amount equivalent to what the new increase in value is providing that results in a constant tax rate J if you can go to the next slide here um now again a bunch of numbers and I don't want to focus each to the numbers but to show you of order of magnitude so this is projecting out what the city's tax levy would need to be in the general fund as well as The Debt Service funds to provide Revenue in order to have balanced budgets reflecting the assumptions in the plan based upon the assumptions for the 330 new housing units and other gr if you were to say we want to maintain a constant tax rate over the long term that shaded area gives you an estimate of the change that would be needed in your plans in order to achieve that and the big jump happens in 2028 related to the debt on the potential new Municipal facilities building what this is showing you is that as you um have needs for Capital and specifically facility Improv m ments in advance of full development of the Cities it is very challenging to have a budget that would have a constant tax rate and be able to pay for those inment so that difference is you would have to adjust for example in year 2028 Plans by about 4.5 million that's a a very significant number and again what is driving that you might say I don't understand that's a big number what what's driving that is the de service on the planned new Municipal facility there's other factors but the largest is that Jay if you can go to the next slide please this looks at total city tax Lev so we were talking about death St now we're just switching to Total city tax Lev the green bar is the general fund tax L the general fund plays Administration planning um Police Department Etc so the largest portion for all cities in Minnesota the green bar is The Debt Service tax flooding and this is based upon the plan so this includes the existing debt and the new debt factored in there is an orange bar equipment fund tax levy that is not presently included in the plan it assumes that it would be on um that there would be debt certificates issued every other year in order to help minimize the impact of those Levy increases Dave can you go to the next slide please I want to touch I've been talking about the general funding tax levies the long-term planet again it's about 70 pages also includes planning utility study with respect to water and sewer and how the rates in the plan are achieved the objective is to ensure that the city not just in the near term but in the long term has cash sufficient to meet those objectives outline there which includes some contingency for operating C cash sufficient to cover your following year Debt Service payments any planned Pago capital and there is planned P capital and utility funds and reserves for future Capital plans the approximate um increase in the utility funds averag is about 3% so very modest the city um at the very beginning of the establishment of Municipal Utilities in corant the city was doing long-term financial planning I would say the those long-term Financial plans have benefited the city in your ability to manage that increase in the utility fees things could change plans could change but at least based upon current assumptions a very modest change you go to the next slide please one more this looks at Cash bounces and um little bit of a wild slide but let me explain the bottom line is the general fund you would expect that to stay constant and um maintain at that level and that is what it's projected the dash line represents the um the Enterprise funds and you can see that relates to the timing of when you have major Capital Improvements and spend down funds and then the Blue Line represents the total government funds um council member you had asked me about investment of um of cash that the city has the city does invest cash to the extent that those dollars are not needed for current expenditures and you can see that projected growth in that total governmental funds and in cash in the plan J you go to the next side please so in summary where we start and I'll end maintaining that focus on the long-term financial planning this is not your budget I am not I've said this maybe five times I'm not giving you a budget presentation I'm giving you a snapshot giv current assumptions what the city's tax levy tax rate and utility Fe fees would be over the next decade managing those fund balances in compliance with the city's policy the city does have policies with respect to your fund balance continue to review and update those assumptions in the financial plan for growth which change almost daily probably um growth impacts both future city tax levy rate and revenue for the utility funds and continuing to understand that um direct impact on where those um the growth impacts the levy and those rates in the funds mayor city council again 70 page report I just wanted to give you an overview I'm happy to answer questions or if you do have specific questions on the report we can also discuss that I have a question and I don't need to see it but maybe for next time we we've had you run reports where like we don't add a single house to cor um like different scenarios and and it might seem unusual but happened you know uh We've solded down a little bit on houses and it cratered in o08 it cratered in you know a one so running hypotheticals that kind of give us the worst case scenario would be is always help to me at least when I do my own Financial projections we can do that I seej making no anything else thank you Cam sure I have a few um in reading the report I know you didn't present on this part of it but the report only identified a 1% interest income on City fund balances is that our actual performance over recent history or what are we actually experiencing with our current guidance around treasury it would be more beneficial for me I can get that information and and give you historical data rather than speculate right now and so I can follow up with that and give you a report that that communicates what we've been earning uh but it hasn't been much just based on what's actually happening in the economy um reality so so it's hard to find good interest rates and the way that you get higher interest rates is to accept higher risk and that's not what we want to do with taxpayer dollars well the Turell gambling fund was getting four and a half percent I would expect that to be a floor in the current environment it should be five today with with with uh the approve approved Municipal uh funds but I would say again uh Tammy's made this point that this is a projection it it wasn't five recently you know just within a couple years ago it was yeah so so when she uses a 1% number that's that's based on an average for a long range that not too recently was bad much worse than 5% I wouldn't want to bank on getting 5% to make the long term financial position of the city work but I think we should be achieving it when it's available to us uh on page 16 of the plan there was a discussion about the potential of Paving gravel roads and I'll reiterate a question that I've asked for a long time I'd really like to understand the life cycle cost of gravel especially with the potential exhaustion of local gravel sources and how that compares to Pavement especially pavement with the discovery of the effectiveness of reite so long term is it cheaper to have gravel or is it cheaper to have pavement so we can determine what is the cost benefit to making that kind of a decision just staff for your edification they're probably six folders back there with that very study so don't replicate the efforts in totality just put new data in yeah that would be good if it repopulated uh there was a reference to a cold storage facility and later a dry storage facility I'm assuming that's for salts but I wanted to confirm what that project was expected to include I'll let Kevin expounded I think there's plans so storage is a is an a need for the for the team for City staff and operation so I believe there's some plans that we threw in there for any kind of expansion we have some ideas such as an additional facility out at Public Works um we have some facilities around and maybe some swapping of expans so basically it's a general expansion of storage facilities okay I can dig into the exact details but that's the need there is a need for that so let again a placeholder it hasn't been presented on a like a onee CIP to the counil yet but it's it's right off the screen so it will be coming in the next round of V plan so to Echo what Kevin was saying I want to emphasize two things one we' we we don't have adequate storage for our equipment as a as a result we're losing out on uh increased life cycle of our equipment when it's outside it's exposed to the elements to a different degree as opposed to being able to store equipment inside uh that's less than desirable so that's part of that long-term planning projection and then the other thing I just want to emphasize again the great stewardship that happens here in corkran uh while I was I I was recently at the icma National Conference and while I was there I sent out to staff what's going on and Kevin sent me a picture of uh we we needed a water truck and a water truck cost between $200 and $250,000 which would have been projected in the CIP uh instead our creative staff uh found the materials uh used there and and internally created a water truck that we can drop in the back of a dump truck for $155,000 so I just want to when you talk the stewardship issue $115,000 versus a $250,000 water truck these are the type of things that Tammy's talking about like we make a projection but we wouldn't have assumed that we could create a water truck for 15 grand and just elaborating that it's not just public works you know what like elections has storage needs with all the sophistication that we're we're struggling with uh and police has more equipment now you know that needs you know warm storage so it's it's a broad need across yeah absolutely thank can I add one thing um when you do that CIP uh when they PR when they this doesn't involve you Tammy but just think about this um the when they built the uh Public Works building they added up all the pole barns and sheds like there was a bunch of stuff over there on trail Haven there were two of my neighbors had a bunch of City stuff in their barns there was there's just like they were renting out storage at people's houses and then they add added all that up and that's what determined the size of Public Works and so it was only to house what existed in private uh Barns and stuff and um that all happened like the year two years before I got elected and it didn't go over that well but so that's why they had to make that facility kind of small it was merely adquate at the time and I'm not at you guys will have to sip through that but the historical context of how they determined the size out there was just based on the square footage of rented space for the stuff City already had that's a good context on the facility piece of it I I don't remember the facility investment being as large in the last plan I was an advocate of trying to acquire land for future municipal buildings but I I don't see the practicality of making a $50 million building investment I could see acquiring land for it and then build it down the road when there's a greater tax capacity but I was rather alarmed to see the financial projections that at that term so actually that that number has been in there for some time I got a little bit of a history lesson on it it was moved up and and it was intended to do exactly how you responded to pay attention to the fact that something needs to happen that might not be the number to Tammy's point and there's lots of discussions that we do needs assessments and stuff the land acquisition is projected in 2026 there was actually a placeholder there $3 million uh whether that will be the appropriate number will be seen as markets will really determine that and the site will determine that and then we'll have discussions on what the council wants to do but that's a placeholder and that placeholder was actually in the the long-term financial plan last year uh but it had increased from what when Brad was here was a $30 million placeholder um so it it has been a large number but if you look at markets um Chanhassen is building a brand new all different context different needs in fact smaller than what we would need for combining the police department and other things and it's a pretty hefty ticket and they already own the land yeah I'd be part of many many discussions many to meetings and work sessions it's not just going to pop up I'm confident that's true it is I agree it is a giant number uh I noticed fee income is dropping about 70% versus 2022 why is that and does it need to do that I wasn't expecting that question so I'm gonna have to come back to you and get you a further detail on the Fe question I apologize okay so I I've made this point before I'll just make it again since we have a rather large audience uh I I don't want to see us in a position where due to growth taxes have to go up my position has been consistent with the city's long-term philosophy that as the city grows development should fund whatever increase in Services exist and if we aren't seeing any kind of economies of scale as the city has grown and we start to see a need for tax rates up to meet expectations to me that calls into question the development model that we have and I I I wouldn't want to see us continue to add housing at 300 units per year if housing is what's getting us into this position and I I really think we need to distill down an understanding of what are our unit economics for a mile of road what is the cost that we incur for a new Resident what do we incur and how does that compare to the revenue that those things generate so that we can align the comp plan and align the zoning code to ensure that as we grow we're growing more sustainable financially and not less and so I would propose that we consider to give staff the opportunity to process that and come back to us with that information we need to relieve them of some of their burden I would propose that we consider a development moratorium and residential property throughout the city they give staff a year or so to study the unit economics of development for corkrin in our context so that we can realign our development model to avoid financial problems down the road gotcha is that are you making a motion right now I wouldn't recommend it I'm not making a motion because I think we need to come together with the city attorney on what that would look like I hear you but I want to have that conversation in the context of man with the council could I speak to a couple points regarding that uh one um having worked in other cities um and having just been a taxpayer the reality is is that Services last year cost more than services this year and and so to expect that taxes you're going to be able to maintain a a flat tax rate when materials labor equipment are constantly increasing um that it's very difficult uh so you're either going to have to decrease your service expectations uh because the cost of delivering those Services is going up if you don't increase them and then when we incrementally increase them it's going incrementally grow in cost just for the Baseline services and and just in the short time that I've been here it isn't just the Baseline services that are being asked to be delivered there's there's an expectation of increase services in particular related to uh recreational spaces uh so the maintenance of trails increases the Baseline service costs I I was just a Parks and Recreation director and that was a a big discussion in the community that I just came from uh how do you um deal with the realities of the impact when you're adding all of these requirements that require more material more personnel and more equipment uh that are above and beyond your Baseline Services of your utilities and and and Public Safety and and so um it's an important conversation and I look forward to that because I I agree the model that we have uh doesn't take into consideration the rate of inflation that we've endured as well as the realities of increased service expectations and so we need to clarify service expectations and deal with the reality of inflation but generally you got that point all good okay anyone else we're good thank you thank you any Associated motion to accept the plan or anything uh yeah we do need a motion to accept the financial plan as it was uh in motion second any discussion all those in favor say I perfect perfect um thank you Cam no so did we just vote to we just voted generally for the accepting of the presentation not the Contex not it it was it was the plan as it was presented which as she stated this is like a concept nothing will happen in that plan until we come forward with specific they can so you could never be somebody saying you approved this this doesn't approve a $15 million building project in 2028 want to be clear on that this this approves that we have put a place marker in there that at someday we're going to have a discussion about what council would like to do regarding these long-term plans and then it comes forward in terms of detailed plans like Kevin was stating the CIP uh in terms of investment uh bonding if we do do that this is proposed saying that in order to achieve these proposed initiatives we're going to have to bond but that's going to come forward in detail ter of what we Bond how we Bond what we're bonding for okay can I just clarify did was there consensus to to bring back a plan for like life cycle analysis or is that a separate conversation oh that was okay yeah okay Mr Mayor yeah is there any way we can do a public hearing for seven ab and C at the same time I don't think so wor the shot worth the shot um I have we can I think I'm just I'm gonna ask for a vote without the presentation we after Public public heing so typically we do a real quick presentation so that people understand what they're commenting on if they choose to participate in the public hearing okay let's do the quick presentation then we'll do public hearing then we'll vote all right so for the first item 7 a it's the SL v eement vation um so applicants Gideon slob location is 9925 eert road which is the smaller parcel right now it is going to be expanded so that basically that West lot line for 9925 is going to move all the way to the existing lot line for 9945 eert road that was a final plat that was approved in the consent agenda tonight and there are previously established drainage utility easements that followed the perimeters previously established established with the um addition plat and so now that we have Saba addition final plat we just need to remove basically a DN easement that would go straight down the middle of what is now going to be 9925 eer Road um so there are new easements in place and the council should open the public hearing take testimony and staff recommends approval of resolution 2024 104 approving the vitation perfect I will go ahead and open the public hearing going once going twice I move to close public hearings seconding all those in favor say I I move to pass the easement vacation second Nichol any discussion all those in favor say I okay perfect second item is the Heather Meadows easement vacation um or no is it this one's Heather Meadows sorry I wrote it down wrong in mind we got hope Meadows next you you are on top of um Heather meows again is a final plat Third Edition as a final plat that was reviewed on the consent item uh we're talking about an existing perimeter drainage and utility easement that is uh surrounding outlot B of Heather Meadow's second edition so that is the uh bottom parcel highlighted um and that is going to be re there's new D andu easements in the Third Edition final plat that'll be based on the new perimeter lot line uh so again this is the area where we will be vacating an easement and the plat for the Third Edition has new easements established so we should open the public hearing and staff recommends approval of resolution 20 24100 approving the vacation okay I will go ahead and open the public hearing for our item 7B motion to close second Nichols all those uh in favor say I MO to exceptation Second bottom and Niel bottom and nickels and just clarification that's to uh approve resolution 2024 100 yes okay uh motion and second any further discussion all those in favor say I okay 7 C all right last indication this is for the Hope metal spinal plat that was approved on September 12 this is a right of way vacation it's a little different than the drainage and utility ements um please don't pay attention to that picture um Hope Ministries is located not here it's actually at the northwest corner of um northwest corner of 116 County Road 30 and we will be I'll go ahead and go to this page that we are talking about uh existing roadway for Oswald Farm Road and Hunter Ridge that will be vacated because the new plat for Hope Meadows is going to do an improved intersection in this area that will allow for a 90° intersection um and that right of way will be dedicated as part of the final plat for Hope Meadows in the meantime a new roadway easement will be established over the existing road so that no access is lost while this Improvement is happening um and then we'll be able to later vacate that road easement once the intersection improvements are done um so this is the exhibit and then we should open the public hearing and take testimony staff recommends approval of resolution 2024 105 which approves the vacation and then just as a note a Four f majority vote is required since this is a road vacation um and it's initiated by cities thank you I'll go ahead and open the public hearing motion to close second he all those in favor say I I motion to approve uh 20241 and5 second Nichols a Les uh any further discussion all those in favor say I well that went well three then give us a second for the next present you are done you are all good to go I'll follow up with you go get it B Natalie um 7D he's just getting his the Ben got no rush just wanted to make sure that we were on the right Council was on the right spot as St go ahead and try again did you did you theen again it's that blue that's part of the problem you wait turn GRE did it save in the file it over me the Ving it's the youngest if he can't do it I think we're in trouble so oie and Sven were ice fishing oh no in the planning file or down and uh they had everything thought they had everything they needed they got out there in the ice he got the augur they got the jig they got the bucket and uh so Oly sits down on the bucket Spen sits down on his bucket and they're jigging and they hear a voice from up above that says uh there are no fish under this ice but Olie looks up and he says uh is is that you God no this is the hockey rank manager apologize for the delay um but the next item on tonight's agenda is item 7D which is a site plan conditional use permit and various requests for dominoes um an overview a quick over overview of the request uh the applicant is requesting approval of the site plan in the cup to develop and operate a takeout only Domino's Pizza Restaurant uh and due to several site constraints the applicant is also requesting approval uh of a variance for the minimum building and parking setbacks uh the drive-thru Lane locations the sign standards and uh minimum parking Dimensions so just uh background on the site itself it's uh the properties of 20115 and 201121 County Road 10 which is the former location of the 1050 club and the corporate Meat Locker um part of the application is a lock consolidation um but under City code that's can to be approved administratively and was uh done so earlier this uh earlier this summer The zoning of the property itself is neighborhood commercial or C1 um and the zoning of the surrounding Parcels is also uh C1 to the north east and south while the property to the West is uh zoned public institutional which is the city park uh natural characteristics of the site um the 2040 comprehensive plan doesn't identify any significant uh natural Char or natural features um but there is a portion of the site that is located within the Shoreland overlay District um and that's on the western parcel and portions of the East parcel so the site itself um the site plan does comply with most of the um area requirements for the C1 District the the one area where it does not comply is with the minimum uh front front setback and that's along County Road 10 and County Road 50 um that is where it's required 100 foot set setback and they are requesting a 30 foot and a 50 foot setback the site plan itself uh due to the um operation of this type of uh Domino's Pizza there is no customer access since it is a takeout only restaurant um building materials that are being proposed include coal colored Stone pre-finished sighting metal accents black fiber sighting and vinyl sighting around the walk-in cooler uh all these materials do comply with the standards within the city code um and I will just note that during the Planning Commission meeting uh it was discussed um what what might be alternative to the vinyl sighting around the walk-in cooler and the applicant had noted that in previous uh projects of theirs they've um worked with communities to make a community themed wrap around that vinyl sight um and so they've provided a example rendering of what it might look like in Corrin with the corkran city logo there um going into the parking and drive aisle um the minimum number of parking stalls for a restaurant is eight plus one stall for um each 200 square feet of dining space but since this is a takeout only restaurant that only requires eight parking stalls um the is uh proposing 13 parking stalls U these parking stalls are angled at 60° which have a specific set of dimensional requirements um which these plans do not comply with but the applicant has uh included that as part of their various request which I'll explain in further detail later in this report uh access would be Consolidated uh onto County Road 50 in current access there are two access points on both County Roads as well as on on street parking along uh County roow 10 this site plan would consolidate all those access points into a single access point off of 50 and then move all parking onto off street parking uh the maximum lighting blare for all lighting fixtures for the uh for the property is one foot candle as measured from the property line the applicant has submitted revised a revised photometric plan since the Planning Commission meeting and these plants do comply with this standard um and the uh maximum maximum height of a freestanding sign is uh 20 feet or the uh height of the roof line whichever is less um the height of the roof line in this site plan is 20 feet so they are proposing freestanding sign or freestanding light fixtures of 18 feet so that would comply with this standard as well going into Landscaping uh the Landscaping plan was also revised since the Planning Commission meeting to address some of the screening concerns uh particularly on the North corner of the property facing out towards the Rush Creek Reserve development uh so the applicant has submitted revised plans that would add um I think it was four additional trees and um a number of shrubs around the property itself so um code requires that there are 15 overstory trees uh the African is proposing 22 uh and these comply with these standards that no more than 33% can be of the same species uh and as far as the shrubs go uh there are this site plan would require 25 shrubs but they are proposing 35 uh and 31 of those 35 shrubs would meet the minimum height requirements the applicant has submitted two sign plan options option one and option two uh the first one would be a a plan that would aim to comply with the standards of the city code in chapter 84 um which allows for a single wall sign that um doesn't exceed 10% of the primary building phas as well as one free standing sign with a maximum height of 16 feet and a maximum copy area of 64 feet um the request from the applicant is to um have a variance from those standards and um and in in Li of a freeing sign allow for additional wall signage on the south and east faes of the property um so that's sign plan number two uh and within that plan the actual size of the wall signs is reduced um so I believe it was 4% of the wall pH so just recapping the analysis of the site plan and the conditional use permit finds that the conditions uh mentioned within the report along with the um variances if those were to be granted would comply with the uh standards in the code and staff recommends approval of the site plan uh and the conditional use permit standards for uh a drive-through business which are detailed further in the staff report staff finds that uh the request does comply with those and recommends approval of the conditional use permit as well um and then going into some of variance requests uh because there are a couple uh the first variance request is uh a variance from the minimum setbacks from County Road 50 and County Road 10 um staff finds that the hardship has been met with these as the widest point of property is 198 feet um and the setback from both of those County Roads is 100 feet so you get a bit of an overlap between these setback areas and you can't really meet that um minimum setback uh the second variance requested is for the drive-through Lane location uh city code does not allow for drive-through Lanes to be placed within uh placed between a building and a County Road um but due to the shape of the site there's only a single interior lot line so um that limits the actual ability to uh place that drive-thru um away from a public road and then that creates different um different nonconformities as uh the headlights from the um cars in the stacking queue would be um shining out into a public right away as that's where the access location is um so staff finds that that variance um hardship has been met as well um the next variance requested is for the wall signage um to allow for additional wall signage on multiple faces of the building in Le of the free standing sign uh and staff finds that due to the unique shape of the site and the proxim proximity to two County Roads it would be difficult to um place a freestanding sign outside of the uh site visibility triangle without it impacting uh other portions of the site design and staff finds that these variant standards have been met and recommend um that if that variance were approved that no free standing signs may be allowed on the site in the future so just quick uh as drafted that would be option two of the sign options correct yeah thank you um and then the last variance request is for a variance from the minimum parking Dimensions um as stated earlier the um parking Dimensions is 60 UH 60 degrees but the um constraints of the site require the width of the Stalls to be 9 feet uh the length of the Stalls be 21 feet and the drive a to be 13 feet so um the coat itself has addition uh larger requirements the width is 10 and A3 feet uh 22t length of the stall and a 16 foot dry VI um and due to the unique shape of the site and trying to um squeeze in sufficient parking stat finds that um these standards have been met um how many slots do they lose by having the wi be nine instead of or nine instead of 10 or 10 instead of nine I guess is my question um I don't know the exact number if they were to re in theory they could reduce a parking stall on each of the bays and and comply with that standard but uh looking at some of the similar uh requirements in surrounding communities for 60 degree Ark installs a lot of them are 9 ft or less um so we found that that was a reasonable request but if if Council um would prefer that they reduce the number of parking stalls since they are exceeding the minimum uh but by five extra stalls they could remove those and revise their site plan but even with that they would still need a variance for the length and the drive by I a clarifying question on on a previous slide it read no customer access I thought that this was both a drive-thru and a takeout yeah sorry I I can clarify in that that the customers don't actually access into the building there's a walk up window okay thank you but there's no actual only employees are understood thank you oh sorry just ignoring I have a similar question but I asked sta over parking lot I'm sorry parking space width my concern is I've often struggled to fit a pizza box into my car because neighboring cars are too close uh I would recommend that we have the normal width requirement and just remove one from each of the Bays to enable people to access more easily without door digs or contortions spilling their pizzas onto the ground roof rack roof rack maybe a good alternative why you make it it comes cold have them delivered or you can get it maybe we I don't know I'd be curious as to the applicant but um I it's just a personal Pet People mind because it's hard to it's hard to park my truck in a regular size we got a lot of other people with truck big trucks that's why you use the drive-thru why you bring your track or your side by side CH yeah that's true I guess I'm just quit trying to park your semi in the normal parking spot I get the same problem in my truck are you done yet nope going to keep giving your heart okay keep going I just I'd be curious about your you're the applicant aren't you yes okay I I wanted to ask just a real quick question related to that 13 parking SP stalls how many employees in the building at that time manufacturing and then how many delivery drivers are you expecting and then how many true parking spots are planned to be customers stopping walking up and grabbing you you had some great information at the Planning Commission and wanted to ask those questions so uh if you can recap your question sorry yep um go number of employees so how many vehicles there how many drivers and then how many parking spots are intended for walk up and take out of the window you you went through the the uh Point um with the Planning Commission you talked about staging cars everything is ordered online nothing is ordered in Q nothing if they come in there early you park them and you take them out usually three or four cars Max would be at the window I mean you you just go through your thing You' had a lot of great things a lot of great expectations it's been engineered very very well as far as uh inore employees there'll probably be three to four on the on the inside delivery drivers um during peak hours we're looking at you know four to six but we're not looking at all those vehicles at the location at the same time they're they're basically on the road and that's what our drivers are supposed to be on the road um so maybe at a maximum two drivers at of once back at the building um so then we now we're looking at six seven team members on um which you know that that flexes one way or another depending upon business we'll just say um so out of that 13 parking stalls now we're you know left to five to six or customers right now um if we want to reduce that down I I would be very apprehensive on doing that just because we've all been to restaurants where you pull in the parking lot's packed and it kind of defers customers from from coming in there um I would rather have one too many parking Cs and make it inviting instead of make it look like someone doesn't want to go there um and when I design all of our sites traffic is always the number one key thing in my brain is traffic FL traffic congestion Traffic Safety um we uh the lack of better words we want to make it safe for all of our customers when it comes to actually customer is coming up to our our property here or our business they for the most part are my feeling is they're going to go through the pickup window they're not necessarily going to park and walk up to the walk up window um for the most part because you have to order your food ahead of time it's I mean don't get me wrong you can park and you can walk up to the walk up window and order something but you're going to have to wait for 10 minutes so most people are going to realize that hey if I order ahead of time I go right to the pickup window and I'm in and out out of that property within three months and then if you do get that occasional one that does come ahead of time that's why we do have those additional parking cells of if they pull up to that window and U their order isn't quite ready our team members are trained to say okay please pull around to these parking cells and then we will bring it out together thank you I'm sold I'm also stay up here because this is a very long piece so any other questions for up just wanted to remind everybody the vinyl sighting around the outside cooler you had talked about a vinyl wrap um yes you you put up our logo it could be just about anything yes I threw the logo up there just as a place marker basically basically showing you that we can put anything in everything you guys want on there if uh you guys want to design or um have a a little Committee of you know two or three people that we report to um at the end of the day you guys will approve what we're putting on that cooler and we will go back and forth with our design team and the city um you know that group of people that two or three people with the city and and come down to our final design um and whatever you want we print and we put right on the building um we've done close to around here St Club State we have an outdoor pool area St Club state it is wrapped with St CL State husky stuff I mean there's there's a subtle uh impact of Down's logos on it but for the most part it is St Cloud State Huskies another one we did in downtown St Paul this wasn't outside but it was inside we have a 25 foot long wall that is dedicated to downtown St Paul it's basically a big road map or a big map of the downtown of St Paul and it should picks up specific spots around downtown and has historic data or historic events that happened you like tornado or whatever our our design team can do whatever you guys want and Mr Mayor the one thing that I thought of after listening to their presentation at the Planning Commission is We Do coloring contests for night to night those kind of things we can turn this into some type of um Community involvement 100% we would have to figure out whose the judges are in those kind of things but uh something that could be up there for a year or two um associate it close to the park make it a Park theme make it a a rural egg theme those kind of things with everything we're doing for our possible Heritage part that's the stuff that I was thinking about picture are you on no you don't want me up there it's just that we want good business not yeah I mean being that close to the baseball diamonds we could do a baseball team or a a kid theme I mean for lack of better words yes it is a vinyl WRA it does fade deteriorate I mean we all know that they can last a two years so what we found in best practices on our other sites is basically every three years we're going to have to figure out on rewrapping this thing so if you guys want to have like you said a coloring contest and we have you know the top 10 winners on that thing every three years whatever know hey you can do whatever you want that's all I can say it drafted or as drafted it would be we could determine that later Point how we did that possibly I'd like to ask a couple more things we don't have no no I think I'll take a look at the resolution once I can get my once you can finish this presentation and I'll get off here um I think we could just add it as a condition of approval for one of the variances that um they'll do a vinyl wrapping um at the discretion of the city to be replaced occasionally and maybe we can figure out the details from there okay sounds good thank you one question as far as fire suppression and those kind of things I think our uh safety group talked about something specific to the oven Dwight you know what I'm talking about the the the the comment were no sprinkler system but something related to is that something we want to give into or should we be just saying sprinkler system throughout go from there um I'm gonna try and pull up the public safety meetings that was um quite a while ago but I would I would defer to them they they know more about um virus fresh than I do but see if I can find it here again the access the access to the building is 10 and 50 obviously they're not going to be able to turn around or put fire trucks in there but again I'm I'm one that I think a lot of our new buildings and those kind of things were asking for sprinkler systems those kind of things and while I think the explanation was this building was smaller those kind of things there was something but it was not sprinkler system it was they recommended audio visual alarm Y and I can add to that by by building quot and mechanical quote we are required to have enhanced system on our owns so that there is fire protection on then I don't need to ask okay um lighting um I think you guys have done a good job 18 foot standards um and you've adjusted those it would be nice if all of the lighting could obviously face your um property and not blow out into 10 or 50 or out across the park those kind of things and that was required by the metric we are less than one one foot candle at the property line yep no that was a that was a concern from one of the neighbors over in m& homes so yeah and I think it was the lady to the Northwest I believe and that's why we added those additional trees and shrubs on the northwest corner to block any headlights or anything going towards those uh those hous that planning Planning Commission did a great job talking about this Stu Ken actually I know you're not officially here as a Planning Commission rep but does the changes post Planning Commission seem to address any issues that came up it sounds great yeah he has been very willing to make adjustment as they've been reason great appreciate your input um anything else there's one more there's two more slides of the presentation I think there's one item that got added to the that we real quick yep yeah um so the revised version of the packet includes um there's an item that came up in between the Planning Commission and tonight's meeting which was uh discovery of error in the title which uh would indicate that the city owns a portion of the parcel but um the city does not actually own the parcel has no interest in the parcel um and as such the applicant has request that we enter into a quick clean deed uh and then convey the land back over to the uh the current owner so um that last resolution 24 202 24-11 would authorize uh the city administrator to sign the quick clean Deed on behalf of the city and this was actually at the recommendation of our attorney as he went through uh the the title and found this error um it it was when they were trying to go through the property that that it was brought to our attention by the county and uh so Mr themes dug into it and his proposal was was in the best interest of the city as the quick clim de gotcha um and then so final recommendations uh the Planning Commission and staff recommend approval of the following uh resolution 2024 108 for the site plan and conditional use permit uh 202 24-19 which approves the variance request as presented and 2024 d110 which um would authorize uh City administrator Tobin to sign the quit claim deed um and I just want to note that if there is a a motion to deny the uh variance for the stall width we would need to have findings of fact for that so we'd have to table that uh resolution and bring it back at the next council meeting I'll make a motion to approve resolutions 2024 108 109 and 1110 one second you probably want to do a quick adjustment to 109 I need to pull it out to figure out where it needs to go okay because of the vinyl wrapping but I appreciate your your efficiency draw that one short for a second I would second that very hold on that's the opposite of what I want to be doing we can do a friendly Amendment after he friendly amends I'm all for whatever J says on this at least oh come on okay so we're talking about resolution 20 24109 [Music] I believe it makes most sense to put it under the building setbacks we want to add paragraph abcdf to the effect that um as a mitigation to the um lack of appropriate setbacks we will require periodic replacement of a vinyl W in collaboration with the city to be replaced on a 3 to 5e interval perfect yes so do you want to make motion to make that Amendment first and then we can goe for the rest of them do you want to do it in two steps or in one step I think we can do it in one step let's do that one step then okay Camp is everyone clear on what we're voting on that that change that was just highlighted and then as drafted three resolutions okay all those in favor say I I post thank you very much thank you everyone good keep going through want a five minute break fine take a five minute recess whatever five minutes y good perfect we'll pick back up up where we left off on of course it actually doesn't say um 7e was it yep the concept plan uh the rezoning concept plan