perfect I'll go ahead and call the meeting to order we'll start with a roll call uh mck here Schultz Bama is on in route somewhere potentially or or potentially excuse one of the two uh varant here how think Nichols here perfect like to stand and join in the Pledge of Allegiance I pledge ALG to the flag of the United States of America and to the Republic for which it stand one nation under God indivisible with libery and justice for all okay thank you on to agenda approval uh staff I know there's quite a few tweaks uh yes mayor so we have uh an addition of item 6C uh accepting uh a partnership plaque that we received from Rockford area schools item 7D has been updated and uh ALS oo in talking with um our lawyer uh would ask with approval that we still have a couple minor little language tweaks uh so when you pass that we've got a few little things happy to Glad changes on that uh you us to pull it and and authorize that or U is that necessary John no no okay uh item s i uh we have an update uh for that one item 7 U we had an update update and then we added items 7 y 7 Z 7 a and 7B uh we had an update to 9B uh items 14a 1 2 and 3 have been removed item 14 B1 was removed and item 14 B2 was added and I just got updated uh items 7 a and 7B were updated as well sounds good um anything from Council uh one thing that I came up I think I'd like to uh move 9A and table it to the May 9th council meeting by second 10 okay um so with Jay's updates and that is there anything else are we going to do anything beyond moving it uh like promote again for additional we can have that conversation okay do you want to have that today under 9A or uh sta staff still has it live and so we can extend that understanding that uh the intention is to discuss it on the 9th okay does that work yeah okay um so I will entertain a motion to approve the agenda as amended so moved second all those in favor favor say hi hi hi okay commission Representatives we have commissioner lanterman here from uh planning and uh Michelle here from staff and parks and trails um moving on to open Forum if anyone would like to speak on items not on today's agenda Jay can walk us through that yeah I would just like to invite you uh when you come to the microphone please state your name your address uh of something not the agenda and ask that you address uh the Das address the Council on whatever it is you'd like to say open it up if anybody would like to speak on anything not on the [Applause] agenda all good we receive no cards and no emails May sounds good then we will go on to item six uh presentations we have a few and we will start with uh recognizing counselor Schultz who unfortunately uh I'm sure as many of you know is leaving us after this meeting um and so I'm going to read a resolution we have honoring councelor Schultz and this is a very it's it seems long compared to a lot of resolutions but it's a very paired down uh list of highlights of accomplishments that he's had well in your what 10 years or so here on on Council and commissions so um resolution honoring outgoing Council member Alan Schultz whereas Alan Schultz was appointed on March 27th 2014 to a vacant seat on the Planning Commission from 2014 to 2016 and whereas alen Schultz was reappointed on February 28th 2016 to the Planning Commission and served as Vice chair through September 6th 2018 and whereas Alan Schultz was elected as a council member at the November 6 2018 general election and served on the city council for a 4E term expiring December 31st 2022 and whereas alen Schultz was reelected as a city council member at the November 8th 2022 general election for a second four-year term to the city council and whereas over the 10 years of service as a planning commissioner and council member the city achieved many worthwhile and Lasting accomplishments including updating corpor Mission uh adopting core strategies short-term goals and action steps Community Development block grant for the construction of Hope Center and Maple Hill Estates the purchase of 60 Acres of new Parkland for the city and the creation of a master plan for City Park the construction of Wildflower Park the city's first new park in several decades uh and planning for the Diamond Lake proposed Diamond Lake Regional Trail completion of a fire Serv fire service comprehensive gr growth plan and corkran fire subcommittee recommendations guiding a crime drug and Safety Committee which resulted in the beginning of the K9 program and enhanced investigations and Commercial Vehicle Enforcement received recogn recognition as a safe City from multiple organiz organizations approving the remodel of City Hall accommodating the growing staff uh necessary for the city uh significant public infrastructure projects including the first Public Water Tower and Water Treatment Plant facil excuse me water treatment facility I94 Dayton Parkway interchange the downtown utility and Street Improvement project and many other projects in coordination with development drafting of the 2030 and 2040 comprehensive plans which has guided decision-making in the city for decades Drafting and updating design guidelines for the city and key districts to ensure thoughtful development takes place and additional emphasis was given to guide the southeast District which includes plans for a new town center surrounding a Town Square Park um providing guidance for the city for numerous and significant land use applications increasing communication with an uh an enhanced newsletter social media presence updated website and emergency warning technology updating the City's Information Technology systems and processes Staffing improvements including a public works director planner planning technician administrative Services director city clerk Recreation supervisor Construction Services Supervisor permit technician finance manager accounting clerk Public Works superintendent Public Works operations supervisor Public Works Administrative Assistant deputy director uh of Public Safety detective two sergeants Public Works safety administrative manager Police Department administrative assistant and Community Service Officer positions developing and enhancing the community program such as the annual cleanup day firearm safety program truck safety seminar Shop with a cop to uh toy and food drive and night to unite appointing numerous residents to commissions to ensure resident input on important topics for the city the creation of the first mission uh vision and values for the city continued annually annually refining the goals and objectives of the city to meet its needs and to look to the Future City budgets was City budgets which have enhanced Services while protecting the residents from significant tax increases an example of this was the 2021 tax rate which was the lowest tax rate since 2012 and continued efforts to maintain a flat tax rate reviewing and supporting many proposed developments to help shape the city of corkran updating several zoning and subdivision ordinances continued water supply planning and conducted business through a pandemic um Municipal operations during a pandemic review the reviewed the use of cares act funds and ensured the city operations continue uh to support the need of its residents at that time uh implementation of a new city logo for the city of corkran that represents corran's Heritage as a community and whereas after 10 years of appointed and elected Public Service the city of corkran wishes to recognize the time energy dedication and Leadership provided by Alan Schultz to the city of corkrin now therefore be it resolved that council member Alan Schultz is hereby honored for the outstanding and distinguished service to the city of Corrin and its residents to get it there almost this is almost going to extend five minutes what makes it sound like I did a lot but really I'm less than one5 of all these things on here you know takes the whole counsel and obviously a staff that does a heavy lift of it all so I appreciate everyone that made these things happen you put a lot of work in we vote I have I have an observation not yet that's not consent yeah so Ellen my my calculation you have read 72,000 pages of packet consuming 144 reams of paper and in the accomplishments we didn't name officer Zeke or your participation in two reain out parades yeah yeah when Allan and I froze in the back of theor that was rough crappy I just want to say to that the very first person that I voted for when I moved here was you and I went to the town hall and I'm like now one's the guy for me so I'm really sad that you're leaving if we had a vote to actually approve this I'd vote no I don't want you to go you tried last last week I know you're you're a friend of mine a friend of corkin your heart and soul is in everything you do you've cried in you've cried a couple times thanks and it doesn't make you bad it makes you good and I hate when good people leave our town it breaks my heart I told my wife alen's leaving and I just we can't replace you your a name will be there but we can't replace you and I I will miss you I love you I know you love the city of corkin and uh it's really hard we leave a good person here also appreciate yeah also there's a lot of good people in this town somebody Step Up take it but you will be missing I hope you come back and visit us I'll drive on this open invitation every other week and come Heckle us okay um we will move on to item 6B which is a proclamation for National Public Service week I have a much shorter resolution to read this time um whereas the city of corkin finds it important to recognize the work of city of the city staff and whereas National Public Service week is May 5th through 11th 2024 and whereas as part of national public service week efforts are recognized within the city's administrative staff including areas of administration clerk Finance Parks and Recreation and planning and whereas the city recognizes the efforts made enacting the city's vision and goals while providing excellent customer service to the residents and customers of the city of corkrin and whereas the city of corkin recognizes the time energy and dedication provided by the city's administrative staff now therefore be it resolved by the city of corkran the city council hereby honors the administrative staff and recognizes National Public Service week and we will also vote on that on consent agenda believe it's item uh x x there's that and then last item presentation don't really have too much uh to to say but something to show um if anyone was here or online I don't know if it was online because it was their meeting but um uh Rockford School District had reached out their the the chair of their uh school board and their superintendent and wanted to try to host a meeting in corkrin and maybe make it an annual thing and so we finally got that set up and did that uh April 17th I believe um and it it went great um I think for the the the uh direction of the schools headed in a great place and they kind of surprised me Midway through meeting with plaque for the city um just kind of recognizing our partnership and um I think building a strong relationship going forward which I think we're on the right track for so just wanted to show this to you all and we'll find a good spot for it in City Hall thank you all right and then on to potentially the largest consent agenda we've ever had in the city of corkin um does anyone want to pull anything me pull K okay anything else go once I'll pull D okay just to talk about the updates okay going once going twice so second okay uh need to make a motion want to make that motion yeah motion are approve so uh the motion is to approve consent agenda items a b c e through J L through BB second yeah motion botus second very count uh all those in favor say I I okay uh we'll start alphabetically so D Jeremy so I Cor responded with City administrator Tobin a bit over the course of the week on the financial management plan documents I had a little bit of concern around tax increment financing policy and the tax statement policy just because they did not in the original draft fully convey our historic and philosophical reluctance to using those tools to attract development both because philosophically we we don't want to pay for developers to develop in corkran um and secondly one of the benefits that comes from development is an increase in the tax Bas and they give some of that away with these tools so I provided an edit I feel like we should just be aware of the edit if we're going to approve so in the tax abatement policy under policy background there's an ad you have a page Item B this is Page 61 it's in red if you want to look at it I'll just read it out it's only a paragraph So so the city Eda has a strategy of Market driven development using tax abatement sparingly and only when a project aligns with strategic Community goals without unduly sacrificing future tax revenues tax abatement shall be considered in cases where proposed development delivers significant public benefits such as significant environmental preservation long-term economic sustainability for the city and integration with existing neighborhoods just as a way to further limit the scope of when we would entertain that tool and then on page 64 the tax in financing policy has a similar actually I think identical paragraph except we swwa uh tax increment financing in instead of tax abatement okay so so I had included that in the staff report but I thought it was appropo for us to actually include it in the policy and so as we were talking about it I thought that was an oversight that we were able to correct makes sense any thoughts on that the rest of council John I know that's a important issue that you've had some discussion on I no disagreement with jerem okay um then if there's nothing else in it's a it's a hefty document but I'm sure we all dug through it in last week uh the only thing other thing I'd ask mayor is uh as our lawyer and I spoke there were a couple things under Contracting that he corrected me on that are minor changes and so I would ask in your motion that you give us me the discreption to work with our lawyer to correct those minor things rather than bring this back and again again very good we should probably make clear for the public to the reason why this document is here is because there's sort of a laded progression of how cities move up the financial food chain for ratings and this is one of the missing pieces that corporate had so the ultimate objective of this is to lower interest rates we would pay in future by having more of these sophisticated policies in place so thank you administrator Tobin for putting this you know I want to re to J his point we don't have to partake in those they just are what we would do if we had to right right yeah that's exactly it we're explaining for the for the public we're explaining the mechanics but it doesn't necessarily mean that's our strategy even if I would vote against it if it was a policy or if if if it is a policy that I would vote against if we actually implemented the policy right but you're saying but yeah because it's not that it's the stuff it's a fan it's a backdrop there you go that's one I to look at and and before any of these things within the policy all of the policies talk about how it will always come to council and so uh before anything would happen there would be an applicant if there ever was an applicant and Council would have multiple opportunities to make clear their position it's a discrep discretionary decision this res sets the parameters for what we would consider as part of the decision so with that I will make a motion to approve 7D as edited with the flexibility to modify Contracting as directed by the City attorney a second second okay all those in favor say I hi okay carries then on to the only other remaining consent item uh 7K Allan so I just wanted to call out a thank you to staff this is considerable savings thinking outside the box and you've done this other times in the past with other pieces of equipment where we've gone after used equipment versus buying new and saved us consider amounts of money over the years so thank you very much for doing this Al said when we were considering hiring Kevin like how many six years ago we wanted we always wanted to keep keep track of the money you saved and this is like a 100 Grand in this purchase alone never mind actually it will save more than that retro later in the term it's we we saved on the purchase because of the Shrew purchase we save yeah we're a small town that 125 always like looks for an edge here so like we're buying a used piece of equipment that some other Town grew out of and Kevin brought it to us and is like hey I think we we ought to consider this so um I think it's really important that the taxpayers of Corran realize like we're not AO we don't just pay whatever the sticker price is and we have a lot of good people we buy used fire trucks and turn them into trucks that put water on our gravel roads like it's crazy the things we do so it's it's really important that you know that we as elected officials think that way but our town people the people that work here are thinking as if they're taxpayers Kevin doesn't work here but he thinks as or doesn't Hees works pretty hard here John he doesn't live here if he didn't work here that' be better actually I would say sometimes he does live here I got to get him out of the office mejust a telepromter he doesn't live here but he thinks so much like a taxpayer and so does and and Natalie and all the people like it's incredible Our Town people how they think so like you got to respect that and it's crazy I love it so do we have we don't have to prove that do we I'll make a motion to approve 7 second second second all those in favor say I I I thank you for the kind words it was really more than me it was our Collective team engineering staff finance department so it was everyone it was great work you lead it good yes okay on to 8A um which is kind of a the next step of several uh in the discussion for rural and rural commercial and Industrial discussion Natalie I think you're taking a Le on that yeah pull the power so I I do a brief presentation which just summarizes the staff reports so Council you can choose to wave that if you'd like um yeah let's trying to think do you have any preference on public comment opportunity before presentation or after presentation on this one i' love to hear the presentation first okay and then public let's do that and then we'll have a public comment opportunity and then we'll have discussion after that the next slide sorry it's recording just a second I don't know what's going on here there we go perfect so tonight city council has asked to provide Direction on moving forward with updates to the commercial industrial district zoning standards update uh per the work plan tonight we're expecting specific directions on regarding changes to our rural commercial and transition rural commercial districts uh for a draft to be reviewed by the Planning Commission at our joint work session on May 23rd additionally if ready council could also provide Direction on our self storage uses depending on the scope of the changes proposed tonight um I potentially include any changes regarding that use in the draft ordinance Amendment for the joint work session as well next slide so for the staff report there's several components um that included the feedback from the Planning Commission from two meetings both in December of 2023 as well as our last meeting in April and then this it also summarized findings and this is a an attached report for the business Community survey and which was completed in January 2024 and then Additionally the arest report is uh staff research and recommendation on options for proceeding with the development RS are a minimum lot size in the commercial Rural and transition commercial rural districts and some options are also laid out for the storage uses and uh the brief discussion on task three since that one's theer this out and the Planning Commission requested more time to consider some items on that as well well as a question regarding additional Community engagement next slide so for task one which again is the CR and TCR update uh the staff report outlines six options uh option one is to continue to apply development rates to these districts Planning Commission and staff made the same recommend recommendation for this option to remain we believe it provides the most flexibility in terms of allowing for some smaller lot sizes down to 2.5 acres while still balancing that out overall with some larger Lots as well and it also provide consistency overall to the development in the rural area rather than having a different program for the residential area option two would be to set a commercial density of one unit in 10 or it could be one unit and five this would still allow a minimum lot size of 2.5 acres but a subdivision would have density calculated um overall to be hitting these averages uh the a behind this is we wouldn't really be looking at any historical use of development rats it' be looking at the overall acreage of a project option three would be to move to a minimum lot size of 10 acres this would um allow for a similar style similar style of minimum lot size compared to what the development rights program was trying to obtain was to have an average lot size of about 10 acres overall um so we could just move to minimum lot size that's set at 10 acres this is probably the least flexible of the approaches or it is the least flexible of the approaches I did confirm in researching some other cities that have commercial rural areas and it is not unusual to have a minimum lot size of 10 acres uh because the reality is you're trying to plan for the additional services that are needed when you're not on U uh Municipal Utilities as well as protect your natural resources and have larger lots are easier to accommodate you either want really small Lots are really large Lots if infrastructure does come in later and then option four would be kind of a half Road approach minimum lot size of five five acres also something that other communities with the rural commercial areas do uh a minimum lot size of 2 and a half acres was proposed as option five this would be uh a significant dens intensity increase for our commercial District in the rural area and then option six as a minimum lot size of 2 and2 acres for permitted uses but then identifying a minimum lot size for conditional uses such as contractors's operations that regular regularly require a larger lot size um for that use particularly staff would recommend around 10 acres next slide for the Self Storage uses there are four options outlined for city council uh the option one is to remove as a conditioning use in all applicable districts so it's in our rural commercial and and our light industrial districts so just completely taking it out as a allowable use going forward this was the Planning Commission recommendation overall option two is to remove as a conditional use in some districts maybe we're okay with that still happening in the roal commercial um maybe not so much in the light industrial or vice versa uh option three is to consider additional standards to add in the review of the use examples include uh not locating these uh these storage units on a main throughway through the city so the idea being that the main throughway is more of a employment area can I make a motion no um because I think we we're doing public coming fair enough but if do you have a comment you want to make on it can make a motion before public comment um I think you can I would advise that we don't why would you advise we don't because then we're not giving people the public comment opportunity that we said we and published that we would give them can we have public comment right now if you don't want to so you don't want to see the rest of the presentation I want make a motion on option one oh you're talking on just Self Storage we got a bunch of stuff we're going to go through I want to make a motion that we accept option one for Self Storage specifically do we have to go through the all okay I I don't even know if we need a motion for that I think we could do that by consensus potentially yeah it's Direction so I can we can certainly discuss further but I can definitely note that that's the that that might be an opinion but yeah however you'd like to handle it I don't need to continue with the presentation well let's just hold on for a second um so you're saying option one for task yeah we don't need to go through the huge explanation of all the options where's the rest of Council on that I was going to suggest that too or only allowing indoor and not outdoor would be my fall back okay can I make a motion on number that we accept number one we don't need a motion but we can direct Natalie if we're all on the same page that that's what we want to do for a test to so we're accepting planning commission's recommendation that's sort of the polling for consensus to Planning Commission Allan [Applause] thoughts option one with your conditional uses are you saying one of the uses would not be indoor not no drive up units so I'm saying I'm saying that so existing storage facilities would remain as a non-conforming legal non-conforming unuse and they can remain in perpetuity until they cease operations but going forward no new storage facility would be approved okay no no no new at all are you thinking maybe more along the lines of certain zones well there's definitely is a use I can tell I can tell you I'm actually using one in town right now with my move right um and I think as the city grows you're going to have a need in the future for more so unless the future council is willing to take it up i' be hard pressed to just remove it completely we we may have a need but they can store their stuff other places I'm I'm okay with the Planning Commission recommendation the one thing that I wanted to talk or ask about is we've past councils mayors whatever we want to say and ourselves we've approved a lot of small driveways those kind of things um I was leaning more towards what Jeremy said inside storage only but the thing that I'm thinking about is RVs all of those kinds of things if it's one of those things we want to tell somebody you live here but you got to take your RV someplace else the storm because they can't sit in their driveway is that kind of something that we've done that cause that or or I shouldn't even worry or think about it I think the challenge is that the balance between the different commercial and Industrial uses that we have we're we're very limited on the amount of that kind of Zone in corkrin and if we continue to allow a lot more of this type of development we won't get anything else and so if we're looking for diversification I feel like where we're at right now is it would be important to put a barrier in place against further use of scarce commercial property for storage in the future as we look at you know the 2050 plan maybe there's additional commercial at that time there could be changes at as we move the Musa in the future if we move the Musa in the future where we would want to change what's allowed but I think for the next 5 to 10 years it would make sense to try to focus on other kinds of commercial and Industrial besides storage and this is just a correct me if I'm wrong this is to get us to a draft that then will come back to at leas Planning Commission for public hearing and then we're just recommending we're not voting on this right true but if we recommend something and then they draw it up right essentially we're saying hey you draw this up we're going to vote on it right yep it's it would certainly be the direction that we're leading I'm just saying it's not locked in stone yet if we it's kind of locked in soft Stone yeah amendable Stone St yeah um I'd go down the same road then finding commission recommendation okay Alan are you okay with that you're not even going to vote on it are you probably this is your last meeting isn't it yeah that's true but still appreciate you I mean future Council can change it so I mean you4 are the future Council beond today so I think maybe that's the direction we'll we'll head for now uh I know mentioned in the packet at one point if we weren't fully sure on a a direction at this point what would we need to do so I would be interested if it's possible to get this data um on number of facilities storage facilities we have in town uh rough estimate on the number of units we have town now I mean to include built under construction or approved but not yet built so what we will have um and then if we have any comparables that we can show uh kind of compare to like a does Madina have a similar amount does Rogers probably has more um Mr Mayor what are we trying to do just to see if we're way out of back with what how many storage facilities we have yeah so we could just say this isn't the town where you store your stuff yeah I don't care how many storage facilities Madina has or Plymouth or Rockford or Buffalo or whatever fair enough I think the majority of the council either way is leaning towards option one um if we're able to get some of that data as well I think that would be helpful for me in my my decision would with option one uh ctail let's say a farmer who's getting out of Agriculture and wants to use their store their buildings for storage something commercial as long as they're not renting out storage commcial they shouldn't be renting out their a farmer who has agricultural structures those structures are not meant to be used as a like a right if I mean if he retires from farming he has the structures he's not just going to leave them vacant right correct but he the at the if they are approved as agricultural structures they should not be used for anything other than Agriculture and typically with um a lot of our cups that where someone has a larger than Vite footprint they have a clause in there that they can't be using it as a commercial use such as renting it out to others um so I would say that that's already something that we don't allow in the rural residential area so this is specifically how we're currently hand addressing how we currently handle it and the commercial and Industrial districts not rural residential okay and Mr meor just to clarify so U to while I try to obtain this data um would it be sufficient to just look at Madina and Rogers to do a comparison or is there any other cities you wanted be to take a look at uh Greenfield if you could as well just okay get kind of all sides um and I'll do some digging in other cities as well and see if anything I think note pops up but um but I think General consensus of council is to to lean towards that first option okay in the draft um so now do we want to move on to task three yep task three so uh I would just refer to the Planning Commission feedback in the staff report to date uh they at the last meeting uh we were on a bit of a time crunch and the use table became very overwhelming so we decided we going to break it up into chunks and we'll do do one page of the use table at a time to kind of review where there might be areas to simplify um or where there might be some inconsistencies and why do we allow it in this District but not another and so we're going to take a few meetings to do that since this is the task that has the most time allowed and then uh but it would be helpful if there is any feedback at this time you would like me to bring back to the Planning Commission meeting in May please feel free to share that um otherwise if we have additional time at the Joint work session in may we could also there can also be discussion at that point as well next slide and then the other uh point of clarity staff has is regarding additional community outreach the business Community survey determined a number of participants were interested in additional opportunities the examples of options in provided in survey included an open house with Council and staff to discuss the updates one a one time panel discussion with Council or a temporary task force that would meet um more than once at least twice uh and then so if the council is interested in adding one or more of these options I would need Clarity on what exactly opt what which option you would prefer or if you want to do multiple options uh this will likely add uh time to our anticipated timeline so it will be for task three huh for task three for task three uh as long as yeah if there's additional feedback you want regarding task one or task two then um just keep that in mind but if we're making it specific to as an engagement for task three then I'm less concerned about the impact of the timeline uh but and we have time still for task one and task two but I know task one we've been really trying to keep to a strict timeline what what on the agenda is this what do you mean what part of the agenda is this 8 8 okay and then next slide we've asked for uh I just want to we've asked for engagement from the community for like eight all eight years I've been on the council so um Community engagement commercially is really strong at the beginning and then goes away and so I'm totally okay with all the the community engagement and um we go neck deep in that and then it stops so whatever happens we need to if Community engagement is something we want to do do it but I've been down this road six times now and if they're not committed then that's fine we need to stop Community engagement and just proceed so that would seem to lend itself toward that second bullet maybe a one-time panel discussion to get that engagement one time instead of ongoing activity we can't go neck deep in this because we tried it six times and it has not succeeded and we could potentially if if there's nothing wrong with the concept yeah if that blew our expectations away and people said they wanted to continue we could always add from there if yeah or we could encourage them to apply for Planning Commission vacancies all that if they're if they're a resident there's only one business owner in the survey that was also a resident whatever the case may may be we have a dead Eda with no people and nobody's scratching to get there well we're technically on the Eda I know yeah the Eda and the council are the same people I get it yeah so like ever everyone in the town complains about like how unfriendly we are to business and then we have an open business forum and people are excited to show up and then after six months they don't show up anymore and so um I just think if we have this momentum of people who are going to show up let's do it and then if people don't then we're done or just do it in a forum where you're pulling the ideas out of them quickly because they might not want to continue to push it yeah not not all comments might come from business owners though too may come from residents that are affected by proximity commercial industrial because that's where we had a lot of the contentions in these meetings or developments going in next to residential areas and then that's a good point I think staff report touched on that yes that's the next slide so and I just want to clarify so part when we we originally adopted the work plan um one of the questions was do we want to do some Community engagement component with the business Community was how we kind of defined it um and at that time we decided to do the survey that was going to be the option and as far as having one of these other options that was going to we decided to handle it as a survey question to see if there was interest so this is just reporting back that there was some interest for all of these um technically we've already done the community engagement that you committed to uh so this is just a question of are you interested in adding more so as a council you can decide that we don't need to do any of these we could do one um I'm just looking for direction as to how we want to possibly incorporate more and then additionally last uh Planning Commission meeting next slide uh there was a desire expressed by the Planning Commission for additional Community input from residents on the proposed updates including the changes possible changes to development rights application in the commercial rural um and so if this was also something the council was interested in trying to get gaug on uh the staff question is should a survey be sent out to the larger Community or like and or maybe a more localized survey to rural residential residents within so many feet of the birchville district um and this would add time to the anticipated timeline for task one but again I would I would be strongly in favor of if we're going to consider any changes to the to to that degree I think we need to have significant public input um I think the survey to rural residential residents uh makes sense whether we do that to all rural residential or we limit it to certain like Natalie was saying within certain number of feet within the CR or TCR zoned or guided properties um I'd be open to either but I think it's such a big item that without doing it without doing any sort of change without resident feedback on that I'd be hesitant so does that mean any option besides option one should be preceded by Resident feedback is that what you mean because option one I think is the C the the further clarification of the existing policy mhm so I I well I would say I would be in support of adding a a larger survey to R rural residential residents for item one for item for task three I'd be in favor of like John was kind of talking about um maybe doing the John and you the the single event with businesses as opposed to some long longer commitments um and then I think we've kind of given Direction on where we are for pass to for now so so one clarification mayor uh as Natalie pointed out this will change the timeline and so in terms of expectations because staff has been working very hard to deliver on a condensed timeline uh what what would be uh an expectation for the The increased timeline so um so if I start working on this now we could potentially have a survey available in some kind of I would need to understand exactly the scope SC are we doing it to all the rural residential because that'll take several days to get mailers out and that's going to increase cost I have no problem doing that that's it's all your decision so I'm not trying to EXA I'm not trying to make it s exaggerated but I want to make sure you understand the implications of it the only reason I I'm thinking that we should do that is if we limit it to a certain number of feet from commercial or uh CR or TCR and one of the concerns we that brought up before is that we could see rezonings kind of cascade y then it could be people that are affected that probably should have gotten the input from that right now they wouldn't qualify as that a middle of the road approach I I think that's valid and I do think it makes sense to uh survey anyone who has development rates essentially um so one a middle of the road approach would be to maybe mail a mail or to um the people within the a radius of bville and then uh but make it open to anyone that's make it pretty much open to anyone so any Resident in the city could potentially like share the link yeah and we can ask them like like I did with the business Community survey where I asked them to kind of confirm where their address is so we can kind of get an idea of how valuable the feedback was we can ask them what part of the city they live in so we can kind of separate the data from people who live in rural residential versus within the Musa so that so we could publish it make it make it available in terms of communication trying to put the word out there but as far as a mailed invitation it would go to the radius I think that's a good middle now would we want a 500 foot radius or a th000 foot radius big pares I would do a th I mean is the Birch area the only area that this is really comes into play at this time yes the the uh zoning map has the commercial Rural and TCR yeah disc districts it's Consolidated off the 1930 area yep a little further south than that 1930 is um where the TCR is uh so it's kind of an an area where we identified as potentially transitioning to commercial rural so that that is the main area at this time where the development rights apply to commercial uh the other commercial areas and industrial areas we have are within the Musa yeah so I guess if I was to give you an opinion my opinion would be would be just to limit in scope in that area and not expand to the whole city because it's really this council's discretion to rezone other areas in the city so you can apply what you learn there before you even consider resoning true how do you feel about the middle ground that Natalie said of making it for them picking up 500 or th000 square foot radius and then having line and take open common anyone can come in and get comment yeah but to go on a whole big survey it seems like I don't think we'd be sending it out to people outside of that radius okay right correct so the a mail notice would go within a radius everything else would just be through our Communications like our website essentially is what I'm thinking at this point maybe some we can talk about a communication plan but it would be i' say let's do 500 ft and get it online and people can get word out and Council can help spread it amongst neighbors and and you know that way people 600 feet can hear from people 500 feet and so so then this could potentially push it back by about two months because we'd want to give a coup at least a couple weeks I think where it's available um and I think it's going to probably take a couple weeks as well to get it uh to have the questions developed and have it mailed out so I think we're looking at potentially two months before I have feedback that I can summarize for you okay thoughts on that it's a large time frame yeah I think I I can't promise that this would be done by May 23rd understand I feel like maybe we should if you're done with your presentation yeah say public comment yeah and then review that as part of the discussion after public comment okay let's do that uh if anyone would like to come up for public comment uh feel free to do so yeah come on up just state your name and uh address for the record and the floor is yours I think the mic is on sorry you David I live across the street at 8115 County 116 and um there's three areas I'll briefly try to talk about um I did come to F commission three weeks ago um I did not know there was no public comment there and I apologize I was loud in saying I was frustrated there wasn't any public comment but I did read the about that and I found how important it is for some people to have a restaurant with a hatchery next door on and on and on but ignore all the business that I Rel in my relationship to this city and Mr Mayor May i' I'd rather not rehash that and waste your time tell you I read the report I'd I'd rather hear your opinion instead of taking shots at are Planning Commission I have no idea who wrote that but I'm going to tell you that um I've got some facts and they're they're from these these this is right off of a commercial website any commercial really could have this right so I gave a prior report of this I think I gave a copy UD and went to Tom but there are 92 Commercial properties within 10 miles of what we just talked about con 30 and cond 19 which is we've c one of the rural sites 92 properties of those properties I got the facts 28% are in the mid three acres or less that's a strong percentage if you said well what about the ones that are say four to 6 Acres that's 11 more or about another 11% if you said how about 6 to 10 acres okay 6 to 10 acres is about 9.71% basically half of all the properties for sale are sold recently within 10 miles which includes obviously other cities of that section are in fact 10 acres or less certainly there are some that are 10 acres or more to be subdivided into smaller portion think of commercial real estate as a lot like people in this room I don't know how many people here are in their first home I'm in my seventh but I'm a real estate broker so that would make sense but most people in here are not in their first home it's the same thing with businesses as the incubator probably in their garage and theire somewhere they have an idea they eventually rent space somewhere they want to grow own their space just like you want to own your home and by making a 10 acre minimum you make it not affordable 100 Grand an acre right now if it's a million dollars just for the dirt you hav't have one application for one Improvement it's not affordable and you're you're you're making plans for businesses that are in fact if the incubation the time we want they create jobs they may not be able to afford it most can I want to go back to we've done surveys with people that are already here and only one of them actually lives in this town I read the report I read about other things in the report are they satisfied with different Services here so if I don't get to talk about perine what that report said I'm okay with that but the report itself is from people that are already doing business here a survey of if you really want to know the truth and you really want to what the industry and the Market's doing invite Brokers developers business owners some that are here some that aren't uh homeowners that are land owners out here within 500 ft that might there are some Farmers that own land that are 1,200 ft away that have a state in the game so that's about the commercial SES I also want to talk about building rates I believe and I was understanding that building rights were something that probably wouldn't be on the table this year a lot going on and yet I read the notes I read this and that um motion to extend how building rates how building rates are all all those in favor say I go ahead extending your time that was just procedural for the five thanks John didn't know I I can talk faster so this report I can have copies made but what's interesting is half of all these properties are 10 acres or less a significant share and that ought to bode well for who would we want to move in here to create jobs create a local business and I want to address the storage thing a second that's the next thing and that is we're creating a huge amount of non acreage housing in the city I like it brother I'm not against it 640 some uh dwelling units up at the whole area thousands of potential people living in sewer and water qu AC l and for us to say they should store whatever they have that they don't because there are a lot of tow houses build homes apartments they should put their things somewhere else I I don't own storage I don't have any storage I don't own a storage facility I don't no a to grind I'm talking about looking forward to the thousands of people that are going to live here that aren't going toble to store the things nearby um I will I know am of time here I wanted to talk about the issue of of maybe a combination of building rates and and Commercial I think it's absolutely unfair to tell people that are large land owners particularly Farmers that they cannot develop their land in a proper way because there's no seing water in my lifetime and possibly lifetime of most of the people in this room and they're and but they want to farm and they have building rights and what are those building rights worth I personally bought building RS in the early 90s from Kevin C about $118,000 each for two building rates because at that time we allowed us to buy one from adjacent property today that's not even allowed nobody in this room can sell their neighbor a building rate it's not allow it was allowed there so what value do these people have that are these building RS are rotting there they're not using them in the meantime we claim we want open space if you let them sell their building rates and they sell the ability to develop you will have open space and cost the city nothing and it will enhance the city because instead of having 10 acre home sites that people can't take care do the equipment you'll have a lot higher density with acreage Lots on acreage properties outside of the usine and it's it's more orderly and it creates long-term open spaces and a lot of other reasons I think I'm out of time on that but I thought there was going to be maybe something coming in the fall this winter with this we discussed I didn't realize it was on the agenda now or it would have come earlier thank you and I think uh like previous discussions we've had a bigger conversation on that can be had at at that time just not right now with all we have going on this is kind of a somewhat related issue to building rights but that broader conversation that he wanted to have on building rights we can at some point get get that on an agenda last thing was asked tonight to say something about a taxpayer that's lived here for her husband family for generations and she said I could use her name Rachel Tes she said if you guys know Rachel it's a very detailed long conversation um her point was that you cannot leave the history of this city behind and want and take pieces like we like look at land like look at oldy old schools what about people that are third and fourth generation FS that can't afford the farm anymore and yet you're not going to see cities through water for a long time or maybe somebody rents to land and they want to live on that and sell their building she has a point and for somebody to own that much land and live check to check is a problem and she'll tell you that she's she would have been here tonight had she the issue might come up thank you for your time thank you thank you David thank you David Mr Mayor I wanted to ask Natalie a question I I think I I remember examples of projects where building rights were being sold from one neighbor to another immediate neighbor correct so if we can plat it so the issue with I my understanding is when development rights were being sold basically from the Northwest rural residential to someone who's nowhere nearby the city wasn't involved in those transactions and so we had no way to track it um and so it ended up with a lot of confusion um and made it very some to be able to figure out okay well who sold development rights into who and so as we've tried to perfect the program and to make it workable and trackable the requirement now is we can look at that as part of a plat and so you have to have an adjacent property line a shared property line so that we can plat the properties together and then once we do that you can pull the development rights and then reassign them and so there's still a private sale that happens in that instance uh because the city isn't a part of the sale but as far as tracking it and then having it a part of the official record we handle that through the plat okay so there's very limited uh applications but it is something that's uh possible for people who are adjacent to someone with additional development rates okay thank you anyone else that's not you guys got to you guys got to talk in follow our rules please a cig sure that isn't the way she described it wrong because if you got if you want to plot both properties yeah now you go through the planning process but just to transfer building rights she's not the city is not going to let you do that maybe when you plot both pieces yeah and end up with a Remnant but who wants to do that farmer isn't going to want to Plat their land they don't but they're well sold development memory Serv me right we had a development on the west side of 19 where it was two Parcels they were platted simultaneously and replatted and the one parcel's property didn't change the development rights moved to the other parel would then subdivided you're talking about the Dy subdivision and you're correct so it was a the he had a farmer to the east of him who had 12 development rates and he was looking to subdivide his property into two when he only had one development rate or I'm sorry he had one house existing so he needed an additional development rate to be able to subdivide and so we were able to plant the farm together with his uh platted lot already and there was a um we it did is the same thing so basically we reassigned it so now the farm has 11 development rights and then the zi subdivision was able to take place so it seems to me it seems to me it happened down in southwestern part of the city too with that one development that came in there supposed to be 10 acre lots and I can't remember who the developer was that thought but an lot that had no development rights is that the one we're talking about and then lot with one development right and his family had 40 acres to the east had several and he merged and split didn't change the size of the property and moved three more development rights over correct yeah so it happens yes it does Happ we got several cases of it happening it's very there's a very specific reason why you know to understand or to Advocate advocate for change you have to understand why the policy is there in the first place if you don't understand why the policy is there in the first place you can't be an advocate for Change and so people are always advocates for change in our policies in corkran and the original the whole original rights for development was based on that we don't want to have overdevelopment in corkrin so if you look at why they're there in the whole first place place is that we don't want over development in corkin that's where we start why are we there so people come to me all the time with why we shouldn't jump why we shouldn't be able to sell them I got a lot of development rights why shouldn't I be able to De sell them well the reason why they're there in the first place is to limit development rights that's why we did it in the first place so you might as well not even have them if if you don't want to subscribe to the whole purpose in the beginning of living development rights we we are a unique suburb in the in Minnesota I don't know of another one I think there's one that has development rights per acre we've had them forever m in 1980 or whatever these are why they were in in the first place so to come in now and say hey this is garbage we should be able to sell them or jump them or whatever you have to look at why they were there in the first place why is Corin the way it is why are we less developed than other cities the whole reason is we have these development rights 99% of the people appreciate that not true is true we're 30 years into it if it wasn't true people would have lost elections and changed it you can't come in here 40 years after it started and say that most people are against it otherwise 40 Years of Elections would have decided it so if you wanted to change it you should have changed it in 1985 95 2005 2015 for 40 years into it so to come here now and say that that policy is garbage and it shouldn't have been the case and whatever you want to say you had 40 years to disprove it okay respond can I respond no this is my time you can't respond that okay no you can't win an election and change the policy that's how it goes you've had 40 years to win an election here on building rights okay you have right I don't need a lecture John if I can't talk why way listen well that's how it goes here David you talked okay you talked that's how it goes if you don't want it support someone else for the election these building rights have been around forever and it's why you drive past 30 after Mama G's there are no lights because of building rights and you can't get rid of them if you don't like it you bought them then you got to change it we're not changing building rights in this town unless you got four guys here who agree with you and I'm fine with it if you if you got if you win four elections or three that's fine enough of the building rights conversation it's been going going on since the80s and I'm fine with if you want to win elections and take them away we have I have calls every week on these building rights a lover town part of why our town is unique is we've got we're Rural and we have building rights and it's Unique and you don't like them people don't like them if they didn't like them so much we wouldn't have them for 40 years okay and I I understand I thank you for not U responding I appreciate not having the back and forth I definitely David's like the one of the best guys in this whole Community absolutely um and David I'm happy to you know chat sever from the meeting and and you know you know how to reach me would it be on ballot November yes or no kind of thing uh like a um the referendum I don't think it technically could this year um but under the charter next year you could mount a petition you could put it on the ballot yeah there there potentially be a route for a a referendum in the future election um that we could chat about number of signatures on a petition it's a process it's a Define process can it's easy to change it nobody's asking for more density we're asking for fairness for the farmers that's all that's I'm a farmer I have a ton of Rights I can't sell them and I accept that yeah but don't talk density because that doesn't work because you're not you're just transferring density you're not adding density I'm aware of all of it okay we've had how many meetings have I had about density and farming and rights and all of it we're a different town with different set of rules it makes our tongue good sometimes it sucks if you want to change it you got to you got to win elections and change it that way and we've had 40 Years of councils that have been against some of the things you're asking for and I I'm on the losing end of it too I can't sell my building rights I I have Farmers that I go talk to and they I don't want to sell my building rights and they're second third fourth generation Farmers they don't want to sell them I haven't had anybody other than the name used this evening of somebody needs to sell them no one I don't know anybody that has come here that has asked about it and I think it's probably fair to say there's not a blanket different people are going to have different opinions and it's it's a big deal yeah and that's why I I would continue to Advocate if we were to make any changes in that regard that we have some pretty robust public feedback process because I I just think it's too big of an issue to change anything without that yep so so on this item um mayor and Council Natalie do you need any more feedback on three options discuss okay um so I think we need to back up so as far for task one what is council's Direction and how we'd like to proceed in terms of the draft to prepare for the joint work session on the 23rd what changes are we looking to make outside of the not talking survey aspect of t one you're talking correct well and I think this would help determine the survey aspect so I think to counselor Nicholls Point option one is not suggesting any changes at this time it would just be providing language in the C that affirms our P past practices it would be the other options that would uh probably lead to that Community survey for how changes to how development rates are handled specifically in the commercial rural districts yeah I think the direction wasn't correct me if I'm wrong as option one for for where we're headed initially on the draft but on a survey we probably want that in comparison to would you prefer a system instead of the building rights that would be one of those you mean for building rights in a commercial area yes in in those zones are there any of those options that you don't want on the survey I think six would be an option to add on the survey I don't know if people are going to understand the question seems like it might be a little complicated for a written survey to make sure people comprehend what the implication of the different choices would be well maybe we have to Wordsmith it a bit or or make it graphical yeah you probably have to make a graphical to show how it would change right from a building rights thing that's five Parcels or 10 Parcels on 40 acres or whatever it is to about two and a half Lots could potentially be you know I hesitate to to sign my wife up for this but she's pretty good with creating some of those Graphics we could give it a shot and see if it's something that we could include on the survey if that works I mean do you think there's is there a way to include a graphic oh absolutely absolutely um so I so to clarify I apologize for the joint work session the draft you'd like me to prepare is for option one but we as far as the TW Monon process for the sorry for the survey that we plan to proceed with um it would be to looking getting feedback on all of the options is that what I'm hearing us unless Council feels like there's one in particular or two that we want to eliminate just for simplification if we don't want to include I like the fact what what council member Schultz said number six and let's let's Stage IT number six and number four is 2 and 1/2 here's an example of 2 and 1/2 acre per lot here's an example of 5 acre lots and then currently we're at a minimum size of 10 acres eliminate obviously option five which is almost the same as six I just I'd like to know what the neighbors would think I would say five is very different than six because five years is going to be four times the density potential than what we currently allow overall in this area in terms of commercial properties so six would be based on the use so we're saying okay there's this area of 2 and a half acre lots then we know right off the gate this list of uses can't go there so because these are two and a half acre Parcels so this would prevent so basically um this would prevent a use from going into lots are 2 and a half acres so it's it would be a way to kind of say contract operations need to be on a lot I don't know exactly how I'd show that graphically or with a graphic but we work through that it' probably be easier just to go with five then instead of six yeah because you're putting a lot of hus on the city to decide what a business owner can do on two and a half acres versus five acres right I mean I think we'll get a general idea of of what people are leaning towards if we just include options one through five that's goe that with option one the smallest commercial lot was one acre no option one the smallest commercial lot is still two and a half acres you're just balancing it out so if you have a 40 acre po parcel you can have a 2 and a half acre lot then the other three lots are going to be larger to balance it out so it's basically one and 10 or many development rates are assigned right okay so regardless of one two or five all of them would give smaller businesses the same opportunity at a relatively small to and half acre lot as their first step correct we do allow for 2 and a half acre lots now under our current system is just it's balanced out in terms of subdividing developments yeah I think we can come up with the way I'll I'll do most of the work so pleas on the on the graphic side of it um so don't I don't want you to stress out about that I know you've got a ton on your plate so I think maybe with a phone call or two I can get you some usable graphics and then we can come up with the survey okay so survey will be we'll have ask for feedback on options one through five but still The Joint I don't think I've gotten consensus on what draft is going to the Joint work session would for now draft it as as one I think is what the consensus has been we we need significant feedback to uh to refute what we currently have to make any changes and then do so while I completely understand that option six might be very confusing for um survey purposes are we saying the opt s is just not something we're interested in pursuing at all should I just remove it off the table or that's just something that we're not including in the survey I'd say for now not including in the survey okay um we can potentially dig into it more if it if there's interest in option four and five or whatever dig into that further or really interest in options other than one okay so this is so I have what I need for task one task two is for a draft that removes Self Storage from the applicable districts going forward at this time um and then task three was there any additional feedback the council had or do we just want to try to earmark time at the Joint work session to go over any the Planning Commission feedback received so far anything specific or do we just want to work on the work session I think it'll work better in the work session um and then we have a full Planning Commission right we just had three there that night we had currently y we have currently we have five members um I would say at this time um so then uh as far as additional Community engagement for test three we set a single event with businesses um I didn't quite understand if we were saying we wanted to do the open house with businesses or if we wanted to do a panel with business owners I think John said the panel was more preferable but what do you have any well if we get in we need to get input it's really hard it's been seven years of trying to get input and there's really good interaction at the beginning and then it goes away right so both of those are one time events um I think I'd be open to either so maybe staff come back with something come back with you know if majority say they want to do an open house over a a onetime session we'll do an open house if I want to do a panel instead of open house I think the the majority was for an open house I think there was just enough people that said they were interested for the panel that we might actually have a panel then let's let's um I think lean towards the open house okay the open house would probably tend more more public input too I'd imagine yeah and maybe we should reach out to um hope hope and see if we could use the space for that okay okay anything else on that item that you need natal I think that's all I need thank you very much thank you okay was there anybody I'm sorry was were we done with public we had two people talk we were but if anyone else wanted to speak I think we're good thank um one moment to find thank you I got it um on to unfinished business uh 9A was tabled so 9B um is the request request approval of updated organization chart okay mayor and Council uh what you have before you is the organization chart uh that we validated in February ask a question why did we pull 9A uh there was kind of a multitude of reasons um one of which being I I kind of wanted to today's meeting to be about Allen's last meeting and with there with our agenda coming up we don't particularly have a need for a full Council on the 9th we do on the 23rd um was inv on pulling back 98 uh 40 40 okay for the record that was per wasn't it it was well sorry it was part of agenda AG that wasn't here okay fair enough sorry about that that's fine I wasn't here it's my my penalty um it will be coming up for sure and it has to happen up the nth given cuz the 23rd is going to be a uh Hefty agenda not my you wouldn't have a printed copy of this did you oh you should have one in your packet uh it's item 9B it's a pretty should have been right on the top SE rise 9 it's okay thank you uh so mayor and Council this is the organization chart uh as I said um as we identified the spaces and faces that existed in February uh since that time uh I've been here now just shy of five months had an opportunity to look at uh what we need operationally talk with staff about what we need speak with you in that time we've also had three different significant assessments one was a cultural assessment uh the other one was a human resources assessment as well as a financial assessment which is still we still have some phases of that in terms of our processes uh so the the recommendations here are based upon uh all of those feedbacks and uh with a longterm outlook uh it's also important to note that as of right now there's no expectation that this should be for the most part a net zero uh in the near- term uh there's a potential increase which which are kind of identified so uh first and foremost uh under under under Public Works uh it's important to note we have four black boxes what that means is Public Works needs action figures uh the black boxes are the um the engineering development superintendent which we initially went out for at the beginning of the year uh we did not find any uh appropriate applicants and we'll be going out for that again soon uh next those other two black boxes fall under the utility uh while it would be desirable to have them filled right now uh we have a little bit of time uh because we don't have that uh water system running completely yet but the sooner that we can get them it's advantageous uh and then down there the the maintenance worker uh we did have some good applicants when we recently did this and we'd asked at that point if you recall if we could hire to because we knew CDE was retiring we had a vacancy and Clyde was retiring uh unfortunately through negotiations uh we secured only one of those uh and he started on Monday it's going to be a great fit uh but in looking at what we need for our requirements we've decided to delay when the market will look better at the end of the summer going into fall and uh we're going to be able to meet our needs in the near term with part-time employees what you see on there is uh those black boxes or proposed changes one uh the Public Works director also uh has consistently operated as our engineer now we contract for engineer Services he's a professional engineer he has the certifications as an engineer if you've ever sat in the DRC meetings uh they look to him to serve as our city engineer and so one of my proposals is that uh we correct that and we change the title to include the scope of responsibilities for engineer uh I think it's appropriate because that's the way that we function uh the other change is under the administrative assistance for Public Works in uh speaking with her and uh talking with the public works director as we grow that utility having the function of utility billing operate within that group rather than in another group creates an efficiency that helps us be more effective and so I propose that uh that Administrative Assistant take on the role of utility billing and we believe that she has the capacity and their responsibilities and order to do that so before I switch any questions about Public Works comments okay next I believe the city's overdue in having a Community Development Department uh we operate this way uh but but we need to get some efficiency and Effectiveness uh our planner has been operating at the senior plus planner role doing a lot of community development director roles for quite a while and uh one of the proposals you see on the left is the black boxes would be to move Construction Services Supervisor and the perit technician in Building Inspections under Community Development uh there's a couple reasons for this this gives us people who are boots on the ground feedback to the planners on what's happening out there so that gives us efficiencies uh it also helps that in most cities permitting happens under Community Development that yes okay uh and uh one one of the things you see there the number two thing is I propose that we hire a community development director position uh in Q2 and Q2 uh and until then I propose that we appoint the planner uh to the position as interim community development director um the last uh two changes under there you see in the black boxes uh and I've discussed this uh with the employee uh having the recreation supervisor title and scope of responsibility change to become community engagement supervisor now still retaining the parks and planning and the recreation roles but also expanding the scope uh we don't have a volunteer management uh program we have the opportunity we have volunteers that are helping us with things we're not really tracking it we're missing it and as a result we're not retaining volunteers we do a we waste a lot of time recruiting people if we develop a volunteer program uh and we have some communities that are growing here with a lot of great skills that we can tap into uh that can help us do things and it's a missed opportunity so we want to grow our volunteer capacity that's one way another one uh it's just capturing the realities that that employee is already doing uh a lead role in most of our CommunityWide events uh she becomes the face of the city with a lot of our partners and so this is just acknowledging the reality that exists and then finally uh she has been providing oversight to the park planning contract but this just makes that formal that as we continue with our Park planning initiatives uh the community engagement supervisor would be responsible for that so any feedback or questions or comments on this anything okay uh and then the final one today there there's no proposed changes for the police department at this time the final one falls under Administration uh as as you know uh we don't have an administrative Services director my proposal is that uh we actually would benefit more from an assistant City administrator and this role would look different in the regard it's not just a matter of semantics it's a matter of operations uh the all the roles on the left side here become uh they they address concerns that were identified during the cultural assessment in terms of how we provide internal customer service and so the roles that you see there uh while they have external customer service responsibilities they have significant internal customer service responsibilities and so um probably the the biggest um hardest move straight out is uh suggesting that finance manager report directly to me uh and part of the reason for that is the the scope of responsibility that the finance manager has and working with all the other department heads and candidly I have a background in it and so uh it it Mr Mayor May hey guys sidebars if you could go out there please apprciate we're talking business thank you uh so L with that um and changing the utility billing to fall under the utilities section uh we believe that the accounting clerk position is no longer necessary and that role we would take that position then and relocate it uh to become a human resources generalist that we do need we need someone that is uh identifying benefits questions resolving uh onboarding issues that's doing this full-time we have had several people that have been doing this as parttime jobs and the consequence of that we heard during the cultural assessment is that employees aren't feeling like they're getting the attention that they need and certainly that they deserve to quickly resolve some of their HR related issues uh so having a full-time HR generalist will help us take care of our people people better would this be a transfer uh it would not oh it would be a new hire it would be a new replacement okay and then so is the county clerk job eliminated or they reassign it is eliminated okay and that's that's the next topic of conversation after we've gone through this is to talk about how to deal with that uh so an IT manager uh would oversee the IT contract um all all it contracts I say it contract currently we have CIT but we're also going to have skus systems we have other it systems in which we're working with contractors all the time having a onboard person who's working that for us rather than someone who's here on Wednesdays and then you never know who you're going to get when you call the help desk is really critical for us to especially in this environment uh with cyber security ches concerns and then the demands of the technology that we have to maintain we need somebody on the ground fulltime they be in charge of Hardware acquisition and and troubleshooting correct okay uh and then the communications assistant is projected to come full-time in the fourth quarter and uh this currently falls under the city clerk and part of the reason for moving it under the assistant City administrator is we're expanding you know the scope of responsibilities and to be able to give that the city clerk position is a very hard position especially in an election year like this uh and so to have that Communications person reporting to someone that uh is able to focus on their Communications roles um Michelle's been a fantastic job and right now it's a part-time position as it becomes a full-time position managing those responsibilities even more difficult election years are tough for you there me it's a lot of a lot that you have to do and you do a great job of it and they get harder every time uh and um the last thing that I'll point out is there's a black box under the administrative assistant uh as we're a growing city uh it would be very helpful but also an important step for us to have a deputy Clerk working for the city clerk there's a couple reasons for that one uh during the election year having someone who can provide that oversight of the precincts our our assistant or our administrative assistant already operates like a deputy clerk often and so in some ways it's acknowledging the reality of their responsibilities but it also then opens up the scope to ensure that that person gets the training that they needed the certifications required in order for us to provide the Professional Services is that Community demands any questions about this there's enough work in an off election year for the deputy clerk uh so uh the deputy clerk doesn't just focus on election things uh she handles the front desk responses she uh in the public works Administrative Assistant are the first point of contact they're the face of the city to a lot of people that come in uh and responding to a lot of needs so the deputy clerk title uh allows us to equip her to help with things that like right now she's already doing some of it but but there's more training there's some certifications that would provide better confidence in her ability to do some of those things any questions about this so uh with the accounting clerk position uh I I've talked uh with several people about this trying to make the best H how do we how do we handle this in a way that's appropriate my request of you is uh that I would like to offer a severance to this employee um and so uh the city does not owe them a severance because this is part of what's happening with our business and in looking at other cities uh as I've talked with my peers two weeks seems to be a standard I would like to do better than that um I I would really like us to offer him a month of severance uh so that is one of the decisions that I need from you now an understanding is that a severance would have to come and talking with our lawyer uh in order to offer a severance it comes with a a waiver that you'd have to agree to sign correct me if I'm wrong in the tongue that is correct yes so uh presuming that he'd be willing to sign the waiver uh I'm requesting that we offer that employee a month of severance how many years of service does that employee have 18 months not quite two years is that correct September 22 so it would be basically two weeks per year of service seems a little conservative but I'd be open to more uh I I want to take care of the employee but I also didn't want to overstep is he uh do he allowed the option to apply for any of these other positions yes so he's not being terminated uh his position has been eliminated in the legal world that's how it differentiates I I can't speak to the legal implications of the difference yeah mayor and members of council we would just usually refer to it as just a separation from employment due to the reorder yeah just the position no longer exists it's not a a commentary on any of performance issues or anything like that it's purely um a function of the position no longer being part of the organization did you have something else in mind I would suggest 3 weeks per year of service if we're trying to [Music] be it's a balancing act for us right and it's taxpayer [Applause] funds but it's customary in the private sector you know two weeks is pretty standard for a situation like this I feel like because of the way that it's happening in terms of um the situation in the organization prior to this I feel like 3 weeks is not inappropriate for somebody who's stuck with us through some challenging times so that 3 weeks and put it at I have to it's hard to do math when everybody's watching you that can't be right hold on uh roughly $3,800 it sets a tone for the remainder of the employees to the cultural impact when you're when you're generous not to a fault but prudently uh can help avoid bad feeling for others who might feel like someone isn't being dealt with the way that they would want them to be dealt with yeah I don't disagree um I would suppose the counter concern to that would be in a future hypothetical situation that's not in the same scenario that you're setting a precedent that's potentially higher than than is standard but I think we have to just weigh those we have no policy now for sance uh not in this situation do we have any idea I don't remember if eliminating a position since I've been here but it certainly may have happened do we know the last position was eliminated uh having just done the equity report I'm not aware that a position has been eliminated like this when positions have gone away it's usually been because of an incretion of Duties and then the roles have been redefined and then we done an internal H correct me if I'm wrong I think the last one that I recall would have been uh 2 around 2013 I'm sorry um 2014 15 and I guess I wouldn't be as concerned about a president I'd be more concerned about loss of Goodwill with with other employees I'd probably she'd be in favor of though I'd be I'd be in favor of the month to be honest with you of the well I I had suggested three weeks pre year that would be three weeks per year and you were saying one month oh I I misunderstood you I thought you were say only three weeks oh sorry three per year that's that's different let me recalculate should be twice as much right yeah yeah so unless you want 7,600 I one week per year of service this seems like what our company does and then rounding up to a full month seems fair in my mind but yeah you got a bigger heart than me your initial suggestion was uh I'm asking for a month and if you want to be more than generous I think under the circumstances uh I'm I'm not happy with the way that we've had to do this and I've talked with a lot of folks John will tell you that I I've expressed my this isn't the way that I operate I feel like crap about it uh and so if we can take better better care of him I feel better about that so that's why I was asking for a month because I thought that would be as good as I could get but and Jeremy yours was six weeks essentially split it in five weeks I'm good with that is that a consensus trying to figure out uh we can vote on that um if you want to make a motion I'm make a motion I'll I'll make a motion to offer five weeks of severance and benefits through that period second any further discussion is that motion in line with is good yeah um all those in favor say I I I opposed n okay po one and then on the chart itself you need a motion on uh if there's I can take guidance but a motion would probably be helpful if you don't have any changes accepted as it is didn't seem like there was any uh strong feelings of or issues with the proposed changes going forward with my reading it right yeah I'll make a motion to accept this presented second um any forur the discussion something I expected when we had Yep this change in leadership and such in our in our uh Community I want to thank Jay for coming on and spending the amount of time spent and doing everything done and with a conscience so I appreciate that very much have a motion in a second if there's nothing else all those in favor say I I I opposed and then the last thing I have mayor and councel is uh as part of this I'm requesting commission to go forward to hire those two first positions uh they have been written they were in the packet the job descriptions are in there uh which is an assistant City administrator and an HR generalist um they have been reviewed um Mr kamach scored them uh and part of the reason we went in that direction because we're on the cusp of a compant class uh but we didn't want to change present practice for two employees um and so uh we we went with the historic practice for these two positions SC I'll make that motion second any further discussion all those in favor say I I I thank you very much uh we do not have any new business um staff reports we have our typical planning project update in the packet uh for kind of what's coming up as well as the city council schedule uh Council reports is there any anyone would like to mention I don't think so um and with that city council is going into Clos session pursuant to Minnesota statute 13 d05 subdivision 3B to discuss employment related claims filed against the city a in close session