go ahead and call a meeting to order start with a roll call mcke here uh lanterman here uh councelor Bama is not here tonight uh Varon Camp here and Nichols here like to stand and join me in the pledge I plge to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all okay agenda approval uh looks like there's a couple maybe one added item and one revised item 6m and 8 C yes mayor uh 6m was actually uh brought back from a previous council meeting we had language wrong uh in the finance portion okay and specifically it said that there would be no impact on the budget and since it was tracked as a receivable and if you you recall these were receivables that we didn't think were collectible but will no longer be tracked and so then that's tracked as an expense because will no longer have that revenue and then last item 8C uh added the right in tallies which you should have at the dis so that was revised Chang any other changes from Council I'll entertain a motion to approve the agenda as modified so moved nich second baren Camp all those in favor say I I perfect uh then we will go on we have two presentations and the first one is the oath of office for councelor Mark lanterman I think de so we can get the new Corp sign in the back oh yeah we need security guards Color Guard comes with a waer [Applause] if you could raise your right hand and repeat after me I Mark lanterman I Mark lanterman do solemnly swear do solemnly swear to support the Constitution of the United States to support the Constitution of the United States the Constitution of the state of Minnesota the constitution of the state of Minnesota and to discharge faithfully justly justly and imp partially well that's a lot say that again and to discharge faithfully justly and impartially and to discharge faithfully justly and impartially the duties of the office of council member for the city of corkin Minnesota the duties of the office of count council member for the city of corpin Minnesota and to do so with my best judgment and ability and to do so with my best judgment and ability so help me God so help me God congratulations [Applause] now you have to say it backwards old I can't remember that I did the same thing with my wedding vows and it was not it was not good guy talk too fast do we want do we want to wait for them to leave or do you want to make them stay here yeah congratulations good job man see you guys take care you make sure to send us the pict the pictures in the video I'm going a newsletter all righty uh and for 4B we have um I'll read a resolution that we have on our consent agenda that we'll uh shortly approve uh 6C um but just honoring Veterans as Veterans Day has just recently uh passed us by on past this past Monday so whereas the residents of the city of corkran have great respect admiration and the utmost gratitude for the men and women who have selflessly served our country in the armed forces at home and abroad in times in peace and in times of conflict and whereas the contributions and sacrifices of of those who have served in the armed forces have been vital in maintaining the freedoms and way of life enjoyed by our citizens and whereas veterans have often faced challenges transitioning to civilian life including a lack of adequate support from their community and recognition for their service whereas the city of corkran seeks to honor all individual uals who have served in the armed forces making countless sa sacrifices for Freedom by placing themselves second for the good of all and whereas armus day was initially celebrated in the United States on November 1st excuse me November 11th 1919 as a day dedicated to the co uh to the cause of World Peace at the end of World War I and made a legal holiday by Congress on May 13th 1938 and whereas armus day was renamed Veterans Day on June 1st 1954 in honor of all who have served in the United States armed forces and whereas the city of corkrin appreciates the sacrifices of all our United States military personnel and recognizes that Veterans Day which was celebrated on November 11th 2024 is an opportunity for our Grateful Nation to pause and honor the contributions and service of those who have served uh now therefore be it resolved by the city of corkran that the city council hereby encourages all citizens in patriotic tradition to honor and support those who have chose chosen to make the immeasurable sacrifices necessary to preserve our freedoms here here thank you than you very much everyone yeah everyone who served all righty can I say something about please do you so so it's been I've only been in the city for 11 months but I uh as I travel around and I meet folks uh like one of our residents Denny Ste who who have quietly served not only in the military most folks don't know but then continued to quietly serve in our community in Civic organizations in church communities uh that Spirit of service continues to resonate and I've been surprised how many folks are veterans and and don't make a big deal out of it uh they just continue to quietly serve and so the reason I I wanted to ask you to bring this forward is because I I think we need to continue to recognize that that even though we're a small town uh there's a lot of big hearts who've done a lot of big service for our nation and in our community including yourself you've served how many years did you serve just Shia 29 long time in the Marines and army so thank you thank you all righty with that we will move on to open Forum Mr Mayor we've received one card okay uh so Joshua Adams and his brother Nathan Adams uh 2120 21020 County Road 10 here and corkran uh they want to uh make some comments and talk about a business opportunity that they are exploring okay sounds good come if you would please walk up and uh again state your name I I did but uh and uh speak to the dice go into this thing or will I catch me you're okay where you I I think you're good good evening city council members start by congratul all on your election and re-election Wis my name is Joshua Adams and as he said I live at 21020 County Road 10 it's located in a bank of houses just past game road on the right uh when you're traveling west on 10 I'm here representing myself and my brother and business partner Nathan Adams in hopes of starting a discussion on a business that we would like to start here in corpin uh I've lived in corkin for the past 10 years now and there's been a lot of change in that time uh many developments a water tower fiber internet and now even um it is during this time that something else has also changed the state passed legislation that legalized recreational cannabis for those age 21 M my brother and I would like to bring Corr to the Forefront of one of these markets agricultural canvas we are hoping with the council's support to cultivate highquality cannabis flower plant crop that will be in turn sold to dispensaries cannabis delivery companies uh pre packaging facilities and kit and canus andus Cuisine meds we have met with your city administrator uh about zoning requirements for our small business because the first phase of our business um requires us to grow our crop indoors in our own residential basement space of about 650 squ ft when the time comes our business intends to apply to the state for a Canabis micro license for micro business license I'm sorry this license will allow us to grow a maximum of 5,000 fet of vegetative crop however as stated before we do not intend to start at such scale during our first base due to the extreme proximity of the city of Coran to Minneapolis St Paul the largest canas market in the state we feel our business would have a strategic advantage to succeed and flourish for all involved we would love for the city of corkin to be involved it is our belief that by having your support when applying for a license it would greatly inrease the of our application being approved if any of you have questions please feel free to see me out after this meeting and I would be happy to answer them in private thank you for your time thank youate okay anyone we have no other cards or emails sounds anyone online oh we're not doing that AR we out of curiosity anyone online watching a couple is it Jeremy not this time oh okay sounds good then we will go on to consent agenda which consists of items 6A through 6m which was added um does anyone want to pull anything going once going twice okay I will entertain a motion to approve consent agenda items 6 a through 6m so moved Nichols second very C all those in favor say I I de yes sorry sorry no worries all righty uh no one finished business tonight let me catch up on my sheet here uh and we are on to unfinished business so 8A uh which is the community devel uh Community Development Department brief and 2025 budget I think Natalie's going to be yes perect thank you Mr Mayor the next slide perfect so I would like to start with the 2024 organizational chart Community Development as you know is a new Department these were existing business units housed under previously housed under Administration and public works and uh for efficiency we are now operating under Community Development with this change a new position was added for community development director the previous planner was appointed to that role myself and then the previous planning technician which which is a role highlighted in blue is now our planner and the planning technician position has been vacant since July other than that there haven't been any other structure changes next slide going into 2025 uh the biggest change is the Community Development assistant role so the planning technician role would be eliminated and repurposed to Community Development assistant to provide necessary administrative assistance to all three divisions um and then and other than that that we aren't proposing any structure or changes next slide so as part of the budget tonight uh planning is requesting for 2025 a budget of 418,000 and that also includes the code enforcement budget we're in an attempt to simplify our business units the code enforcement business unit is being eliminated so that's why it is showing a budget of zero but that is now being um um absorb by planning because our planner is our code enforcement officer as well uh so code enforcement request is zero um kind of and then Construction Services requesting a budget of 796 th000 in 20125 and Recreation requests a budget of 275,000 and in change so a total request of 1,489 832 compared to what these business units were operating in 2024 that's a budget increase of about 264,000 about 20% and I'll go over those but material increases next so for the planning budget the biggest material increase that we're seeing is in the Personnel cost the 2024 budget did not include a community development director position and so that in itself is one of the bigger increases to the budget so the 2025 budget now includes a 70 70% of the community development director role as well as 60% of the requested Community Development assistant role and that includes Personnel costs Beyond wages it also includes the benefits training and professional memberships that come along with those roles additionally um the Personnel costs that were previously housed under code enforcement for the planner or planning technician are now entirely housed under planning which is another reason why you're seeing an increase about 66,000 of that is increase from the codee enforcement budget and then um also there are some budget items that are out of our control that are causing an increase such as the worker Compensation Insurance has increased and then the cost of benefits as well so then we go to code enforcement oh sorry so yeah just reiterating that 66,000 is being taken out of a code enforcement business unit uh due to the change so that's now part of why planning has gone up next slide Construction Services Professional Services uh is the biggest material increase for that division that is our um building official and building inspectors with Metro West we're budgeting about 50,000 more compared to 2024 and this is because of increased building permit review and building inspections are anticipated based on all the projects that were approved in 2024 so the good news is this should be offset by the revenue that we're taking in it's just we want to make sure that we're budgeting um on the front end as well the recreational Personnel costs again are a material increase of about 88,000 so again this is an was a result of simplifying a different budget so there's a Parks budget that Kevin will go over and we are now trying to transition to that being considered a Parks maintenance budget so the Parks and Recreation man manager their pay was partly paid for out of the recreation budget as well as the park budget and and an attempt to deconflict her summer or that Rule's uh salary will now be entirely covered under the recreation cross additionally um that is true for the ice rink attendance and the Personnel cost will also include part of the Community Development assistant position and the community development director is position so next slide and then there's a $22,000 increase for the community engagement program which is now a function under Recreation that was not called out in the 2024 budget so Community engagement was formalized as part of the um Recreation team as part of the Community Development Department restructure and then this includes community events that were were previously paid for by various other budgets specifically $7,000 was earmarked for night to unite that will now be taken care of out of this budget being proposed and then it'll also be a fund to cover the cost of other engagement efforts including City events such as Bark in the Park the holiday toy food drive um and other workshops so I anticipate that this would be the fund if we want to host any um workshops for the 2050 comprehensive plan with the community this would be the budget that help pay for that um and then any other uh platforms that we might need to improve and increase Community engagement not necessarily tied to an event but other efforts uh this would be where we would pull that the funds for next slide so tonight the request is for you to provide feedback on the proposed material budget changes staff is also asking for authorization to proceed with Recruitment and hiring of the Community Development assistant position with a start date no early ear than January 2nd the budget includes wages assuming a start date of January 2nd uh but we would like the chance to start the recruiting process now so we can actually have someone on board with that start date thank you any questions for Natalie Mr Mayor just real quick thank you for doing a budget related to night night and all of those things um I think that's important for our community to support that that way instead of relying on all donations and those kind of things so thanks for putting the numbers together I think I was the one that asked for that appreciate it it's a great thing we do so I don't want to lose that so that was all I had good I think it's definitely a better way to account for it too it's just easier than knowing which department is kind of funding which event with well there's PD or whatever for different you know 198 or whatever just having its own uh C I think is great so that that simplifying mayor has been something that we've been talking about just as department heads we're trying to simplify the chart of accounts so that it's clear not uh only in terms of how we're doing theing but also clear when somebody looks at our budget what happens and so the co mingling that has occurred in the past makes it confusing you know when part of our Recreation operations are are housed in the Parks budget that gets a little bit blurry so putting that together and like you called out uh code enforcement as an called out cleaning that up why we oh hi nice to meet you we're having a dessert Festival in DC this coming Saturday by a basketball practice on Sunday 11:30 to 1230 what was enion there is that going get dedicated going to be charging time from Public Works employees against that account when they're working on Parks so Kevin will actually talk about that as part of his budget if we can uh this was just calling out that uh the recreation components will no longer be there and that's why rather than both of them briefing it m uh it's it's just cleaner good cool anything else okay if there's nothing else I will um entertain a motion to authorize Recruitment and hiring of the Community Development uh assistant position administrative assistant position with a start date no earlier than January 2nd 2025 uh subject to approval by the mayor and City administrator some second Baron Camp Nichols Baron Camp uh any further discussion all those in favor say I I I I okay so that part is approved we need a motion on the item itself or just consensus on the number I think we're good with the number as as drafted no other motions are necessary okay perfect then on to 8 b k sure thank you mayor and councel um I will walk us through the public works department budget presentation um most of my changes were related to raw materials as you'll see but there were a couple updates um to Staffing or proposed Staffing um and they would um primarily be consideration of a city engineer titled to the public works director position um as well as a utility billing being absorbed into public works it was housed with Finance under Administration previously and so that's been identified as a role for our Administrative Assistant um and then the only uh yeah go to the next Slide the only Personnel change and I can touch on this more later was really roughly a half FTE for part-time employees seasonal employees primarily related to additional park space that we're acquiring through the development process that we have to maintain next slide please here's a summary of the Public Works budget um more sophistication to come with this budget as we as we carve out a utility more of a primary you know sewer and water utility division so we started the dec conflicting with parks and wck and in future budgets I anticipate more de in in my internal Public Works uh Department between sewer and water and then additionally between parks and Roads and and whatnot so this is going to phase one of a more comprehensive separation in coming budgets um overall the budget increase was $300,000 or roughly 99.8% um the primary like I said if we walk line by line um Highway streets and roadways uh was increased roughly 135 ,000 paved Road paved streets which is is a category really for maintenance projects and maintenance materials increased 55,000 worth 17.2% unpaved streets another material cost um related to bids that increased 115,000 or roughly 30% Mr Mayor yeah Kevin just real quick I know the answer but the cost of those increases is related to cost of materials correct and overall cost of materials have gone up how much from last year to this year he's actually going to break it down by down roughly 25 to 35% deal so we're in this budget we just accounted for the price increases we didn't change the volume of the product that we had yep the volume of the product really were probably a little bit behind and where we need to be but we we just basically applied the what we saw for bit prices and just applied up so didn't change our program we just are accounting for the new material price yep nope if you're going too the breakout that's great I just wanted to make sure that was out there in the open thank you Kev thanks Mr Mayor really no change with engineering uh recycling is really H and was talked about previously as well as Recreation it's technically in our budget but it's you know Natalie just touched on it we DEC conflicted it here since the August budget and then Parks had some adjustments like I said there is a half FTE in there for um additional part-time help seasonal employees um it's offset by some of the removals um that handly touched on previously so a little bit more detail here um uh line item um which is part-time employees it increased uh 31,000 a little over $31,000 uh that looks like a huge increase 440 uh 444 .6% that was really had to do with how we were breaking down and reallocating stuff so all of our seasonal employees are really dumped into Parks right now for a simplification and then the other employees are allocated to um operations uh as well as we you'll see in a future budget sewer and water Enterprise took on a little bit more role now that we're have a facility and we're producing water so that really was just related to some additional seasonal help there although the increase is pretty high uh just wanted to call out with this one it's it's under the $25,000 threshold but in the previous budget we had $100,000 placeholder on Street skate beautification with City Center Drive that was a wild shot we talked about this a couple other meetings but we've now reduced that to $20,000 um we think over time depending on how we want to use that in terms of plantings number of banners events that number we we need to spend more time brainstorming and what we want to do there and how we want to use that set space over time so we anticipate that going up over time but we wanted to have some in there for at least maybe one round of banners maybe some plantings we can have a future conversation before we spend any of those resources but we wanted to get our foot in the door since we have a new road and we have St TR residence and we're connected to City Hall so we did reduce up at $80,000 from the August budget I thought that we had reduce that to zero there was a conversation about reducing it to zero I recommended 20,000 I thought we were at 20,000 but that's up for topic today my recommendation is we keep money in there to be able to start the process but that's Mr Mayor too what I thought of too or what I remembered too we talked about Banner donations from local organizations and stuff if there's that opportunity and stuff to keep those costs down and initially not do a whole lot right out of the gate but uh if it's something that's there I can understand what you're doing we still have mulch we still PL a lot there's a lot of land there so I I I think we should it's up it's up to the council I think we should have something in there because it it will be a cost um so we would be cheating out of other accounts to address it more than likely as as my recomendation so you know we again like I said we will not spend any of that money without coming back to the council it's kind of an un you know know an undetermined budget but we think that there is mulch up at least one round of banners lighting plantings we foresee that um it can help us do a little trial and error too to see what we want to do on a larger scale down the road yep so again open for conversation but again we reduce it from 100 to 20 and you guys can provide in further input if necessary um there's a line item for electric utilities there's a 40,000 increase that's 200% that's really a couple months ago we had a conversation on how to handle the the new street lights that are anticipated to come on and be our responsibility uh and the determination was to keep them spread across the community just like we do for dust control so that was U kept in a line item instead of being on a more user basis so there's a anticipate that going up over the years but it's a $400,000 increase for 2025 can 40,000,000 4000 okay I was going to say we better turn off some lights so I remember our conversation when we had the solar lighting discussion that it could be a design standard for future developments to keep that cost from continuing to grow at that level but it would take code changes is that something we could discuss at our strategic planning session in January I yeah I think whatever you guys kind of can set the agenda for what you want to talk about I think what you're may be referring to as maybe the policy and the outlay for the street lights or is that so when we had the discussion two or three months ago about the street light policy um I remember John and I maybe some others agreeing with the idea that it would be best not to continue to acrw additional street lights under right hand Up's policy where we continue to pay the utilities uh and in return for that they installed them for free because the lifetime costs seemed to be fairly High I think it was like $16 a month per light and the payback period was not unreasonable for solar variants that seem to potentially be better for the Dark Skies program as well with timers and motion sensors um as a way to keep long-term expenses down and keep the feel of the city more rural so I'd like to talk about that more yeah as we go into our goal setting for 2024 that's definitely potential topic if that's what the council wants us to focus on as we look at our Zone and code okay could I ask a question yeah so uh here I see 300,000 350,000 for repair and maintenance but um a few slides ago you had a slide showing budgets for paav streets of 375 and unpaved streets of uh 5 15 what what's the difference between those two budget entries so between the the 375 for pave streets and the the 375 and then move forward to um move forward two slides where it's it looks like repair of pavement is that is that not roads um that like what's the difference between this and the and the earlier dollar amount of 500,000 so so if I could I I think this is what happened so 3 355,000 of the 375,000 in pave streets is that contract we're only talking about those things that had a $20,000 materiality so the remaining balance of that 375 would be outside of that specific contract and be other other items okay so we're not talking about 375 here plus 515 for the total the the toal street repair are we or or is so difference between paved and unpaved streets it's it's uh 890,000 for repair for paved and unpaved streets together yeah no I get that let's just focus on paved so here I have 375 and then in the later slide I have 350 is it 350 that's just for the contract the remaining $25,000 or other things under pave streets and because it didn't hit the materiality threshold okay they so those numbers represent the same work okay so it's not 3 plus 300 it's a single 300 y if you go further down into the detailed breakout there's two line items that are pave streets um be the third to last page I don't have it numbered so under the itemized breakout where we have the full budget there's two line items under pave streets the first item is just Street Maintenance materials and that's 25,000 so that's 5,000 and where is this where where are you that's in the detail the 138 in the PDF gotcha thank you so that's where your 375 is going to match up with the first screen and I'm just taking second line item out of that so the first line item that's identified as Street Maintenance materials that was 20 and we're proposing 25 that is like patching roads so that's literally picking up material on the road minor patches so that didn't wasn't over the 25 so I didn't pull it out and highlight it so within each business unit I asked department heads not to get into the details on any expense line items that didn't exceed the materiality threshold so that we could focus on those strategic de decisions that would s the budget gotcha thank you and then just real quick the repair maintenance contract is the overlay project the Street Maintenance overlay project we do once a year that we bid out to the vendor so that's under a contract that's due to financial reporting so we separate like material purchases to a contracted uh expense okay so what the fif this so now we're back to the screen this line item where we went from 300 to 350 an increase of 50,000 that's due to the bids that we're getting for laying the ass s down um for our one year M once a year we do a maintenance project in a rural more rural neighborhood underst thank you so moving on to unpa streets actually it we only have two line items in this one so it will be fully complete which is probably why you saw that notice that discretion in the last one so we have two line items they're both addressed in here because they both had material changes the first one um is related to the the purely the increase in when we purchase gravel so we have roughly half our roads are still gravel so 32 thou or 32 miles of gravel roads every three years we top dress a that every Road in Corrin um and so the pure material purchasing of the ton of the aggregate material is resulting in a $40,000 increase I mentioned earlier we're not expanding in our projects we're not adding our adding anything to it we're straight taking the cost of the material that we pay for the raw material went up 32% in that bid so roughly $6 to $9 that results in a $40,000 cost difference to us in raw materials so inflation is really hard on raw materials Mr Mayor if I could ask a question the number in the past has been about a million dollars a mile to pave what is the guess now Kevin it depends on the width of the it's I mean I think slightly more than that but it really depends on the collector Road smaller Road curbing I mean I don't know that I would accurately quote it but you know in general building a new road is probably more than a million dollars um but it depends on the road gotcha thanks man um have we seen I've heard a lot of chatter that uh the closing of the gravel pits and maple gr is actually causing the price increase pretty substantially here yeah I mean it's hard to open a new Gravel Pit yeah uh so gravel pits don't last forever um gravel pits like in Maple Grover and PR real estate location so the market kind of dictates what happens uh businesses you know they're F some of these are family businesses some of these quaries are family businesses and they don't have someone that wants to you know take on the task so it's a it's a it's a long-term concern the raw materials whether it's for a gravel road or that aggregate goes into pavement or concrete so the raw material problem we have isn't going away uh the Big Challenge we have is you know we were using all the local ones if those go away and we have to get material from St Cloud that hits in the next line item here where we contracted in with Trucking so not only do do you have less Supply that you know so your demand goes up but you also have a longer distance to truck it so you just have a compounding challenge with raw materials what what's crazy is back in ' 87 the comments were the the folks Maple Grove gravel pits and The Crossings Bartons everybody said we want to mine the material mine the the mineral for 20 more years we're almost 40 years beyond that now so um it's gone well it's almost done but yeah still some there and then passing they're closing the one but open the other one across the street but I think that's more of a sand resource than gravel so it's getting crazy right now yeah and and it impacts more than just gra I mean gravel is used in a lot of construction materials so it's a challenge that just kind of multiplies through our Public Works budget specifically so and like like I said that's the primary increase in public works with by far in away raw material so yeah our alternative is to do less maintenance which is not advised because I would you know we we we're not ahead of the game if not we're slowly falling behind with the amount of mileage we have and the you know the timing of the Investments so I wouldn't recommend deviating or decreasing what we're doing for m so the proposal is just applying the raw material increases is what we're presenting with this budget uh if you just stay back I just want to touch just on so so that other item because under a contract like I mentioned previously we contract out hauling so that's a a $40,000 increase and then we actually uh dust control falls under unpaved so that contract had a percentage increase to of roughly TW or 25% I do want to note that when we bit gravel we bid it out two and three year chunks so that we can predict what we're doing in future budgets and that it also helps the producers know that they have so much you know demand coming so we we just renewed both gra uh gravel and dust control so we're locked dust control is a two-year bed gravels a threeyear bed so we have you know stable more stable projections than next year but then in two years you'll see a big jump again and we bid out again so it's kind of like stepped increases with with raw material so we are trying to capitalize on a little bit longer window but um we don't want to go too far out either so just wanted to point that out um Parks um this decrease was just related to um some of the reallocations of the W staff um with an offset by some of the addition of the part-time half FTE so it's a net decrease uh I did want to call out Revenue we did have one Revenue that me met the market uh or the material threshold uh a projected $25,000 increase from the state of Minnesota uh through a municipal state aid maintenance fund they uh we haven't had the discussion in a while we going have it again but there's a maintenance fund through state aid and there's a construction fund through state aid we because of our gravel roads in our need we maximize the maintenance fund at 35% so we we're allowed to do that um and due to increased mileage and due to increased traffic counts uh it drives up our formula score and so we don't know that number we're projecting a $25,000 increase to the revenue great uh so this is that line by line breakdown if there's additional questions with that i' turn it over to any further dialer questions that the council may have Mr Mayor yeah Kevin um I I realize I'm catching a flat footed on this so I understand if you don't know the answer uh do you know approximately how many miles of unpaved Roads we have in courr I I believe it's low 30s 32 34 um we haven't calculated in a while but that's what's in the comp plan and we've only paved Appaloosa Woods in Cork and Trail East West and ski Road and I guess 66 so you know we might have gobbled up a mile in five years if we're lucky when when we were doing maintenance uh council member Baron camp and I went out and caught them as as they were grading and I asked and staff at that time time said that it was just shy of 34 okay and so it it depends on exactly what all you're calculating um but I believe what they're maintaining is just shy of 34 miles was your question paved or unpaved maybe heard unpaved okay so we were roughly 5050 when I came five six years ago between that we're we're start we're getting more paved with a new development so they're probably pushing 40 miles off the top of my head so we're getting a little bit more paved than that but it's low 30s for unpaved roads and that's a combination of collector roads which are your primary North South roads right Trail Haven be Kane uh and then you have your smaller neighborhood roads and so they have different impacts and it's a future conversation and where where you where you want to start any process to deviate from that I'm not saying that's a goal but you know the collector roads do carry more traffic and so you know we probably have more Main cost with the collect we do have more meance cost with the collector owns than we would in the call okay thank you anything else okay again not thinking we need a motion if uh we're good with the the overall number uh by consensus I think we're good got everything you need perfect a lot of good work you guys yeah great job justs of it okay then we'll move on to item 8 C which is uh canvasing the November 5th 2024 election results we is that 8C yes all right mayor and counil uh just bringing to you tonight the results of the election on November 5th asking you to go ahead and we're going to Canvas through and adopt a motion or a res consider a motion to adopt resolution 2024-25 I got the packets together so um that with the results which is on the screen um received from hen up in County earlier in the week and then the tallied wrin reports perfect thank you very much and just wanted to say thank you to staff and to all the uh volunteers that helped with the election and to all the candidates um to those who won and to those who who didn't um it's not easy to put yourself out there and and run for for office so for everyone I thought it was a great job and um had some interesting results and and uh should be a good good Council going forward so I'm excited to work with you guys going forward and Michelle uh upcoming and and yeah so with that I will uh Mr may just real quick I I'm trying to understand there's no conflict of us saying yay or nay we have to since we were on the ballot I mean there's nothing there I I think I asked it when I originally yeah we have to got you you're not allowed to count the votes but you have to sign that they were count just want to make sure there was one right in that you want to check out that arguably could be counted for you which one's that there was one for for Mr Claus on there I didn't in your race that my wife said I laugh when I when I saw it I didn't see it that's my wife I forgot his name so I wrote it in [Music] I think you could bring that one up with the Secretary of State it's going home with her with me and I'm throwing it right in front of her so I appreciate that then one more group of people all of the election judges paid folks and stuff but obviously it has been and to you it has been uh a long couple of months something new for you and jumping in you had some really good election judges that supported you and such and uh it's great to see the team to come together then very cool good job everyone U Mr Mayor if I could quick um it's important to note the transition and the volatility that we had in staff so un unusual compared to our neighboring jurisdictions uh to have our Clerk and Deputy clerk uh resigned the day before the primary started uh and so the primary went smoothly Alicia started the week before uh as our assistant City administrator and carried it on and then as just weeks before the election our new city clerk and the deputy city clerk were in so those three folks I just I just want to say a special thank you their Herculean effort with also remarkable turnout results and so before the day before we opened the polls on the morning of the election we' already had 55% early voting turnout in our jurisdiction and at the completion when we closed the polls 93% uh for our city and I think it says a lot about about uh our community uh being active and engaged uh and and interested in what's happening and then the the participation of our election judges we couldn't do it without them but also our supporting sites for our polling sites with St Thomas yes and with Hope church thank you to those communities uh it it takes a community to deliver an election then just one more number Jay how many registered voters when I total numbers up they don't tie together so I want to say it was like uh was it total number of registered persons as of 7: a.m that morning was 5,460 as of 7: a.m on November 5th for our jurisdiction correct plus then looks like 200 and some my eyes are not 334 334 registered on Election Day registrations so 57 so for a total of 5,070 voters Mr Mayor yeah could I recommend removing Alan Schultz from this resolution oh yes good catch appropriate that is a nice catch good catch do we need to make them motion to amend that in the you know technically it's a typle consider so she can correct it y we're all good with that necessary change I think uh for sure there's a couple is there he in there oh and you're not on it Mark that's right okay yeah gotcha so yeah swapping out those two um but other than that with that fix anything else otherwise I will make a motion to uh approve resolution 20241 122 canvasing the November 5th 2024 election return and declaring results second any further discussion all those in favor say I I congratulations guys and with that uh we have some where we have a council report uh or maybe more of a staff one um for Watershed commission vacancies just kind of getting the word out there uh yes mayor uh we have been striving to fill our our Watershed commissioner role since we were notified that he would be leaving so we tried for about eight months uh unsuccessfully and now we really really need someone and uh thank you to our Deputy Tom Anderson who stepped up but also he would like to be done with the Watershed uh his Decades of service to the community uh he he'd like someone else to step up uh and so anyone in the community that is interested uh please talk to uh the city clerk talk to one of our council members about this opportunity the application is online perect but we need we need a commissioner and we need a deputy for the watered do we have something on the uh sign out side about it I'm not sure that we do but we will if we don't perfect is there any compensation for that person or is it a volunteer like the Gratitude of a grateful community and clean Wetland and incredible education about the environmental standards in our in our water church it's a very important position that gets overlooked a lot but it's aru arguably one of the most important commission positions we have at least in an individual capacity um so it's you know someone get the word out it' be great to get those filled uh in the coming months here so they rule a met Council decision I don't I don't know that' our decision depending on what it's on it could be some good battles uh and if it's on their very Niche Watershed issues potentially I don't know that they'd fight them on it but I was going to add just they so they meet once a month the commission meets once a month it's the second Tuesday of the month at 11:30 okay so it's not a night meeting it's a day meeting so that benefits some doesn't benefit others so I just bring that out there it's once a month Tuesday at 11:30 it could go anywhere from an hour to 3 hours could we post it at St theres and see if they have any residents who would be interested NOA any one of them we've been talking about reinitiating um elevating it um and working with a Communications team so we'll we'll continue to this is kind of step one to reh highlight this this was the first step to make make sure that we're getting the word out publicly there's a number of folks in Belle weather that have told me they want to get involved on a volunteer basis this would be a good one be a good spot if at all possible put it out there and then Community person if we don't have anybody I'll already I'll put in a nomination for John bota can do it since he's got strong into it I think he I'll tell him call him right now should I put him on the phone anyhow not on speaker yeah wouldn't go over big no it just Tuesdays Tuesdays oh I did I say I'm sorry Wednesday it's the second Wednesday of every month at 11:30 I apologize thank you for second Wednesday of every month and where where are those it's moved around currently it's at the um Plymouth Community Center okay second Wednesdays second Wednesday at 11:30 if we can get something on social seres better you want a [Music] fre has some methods pepperoni good deal water chests we had we had very we had some interest um we need to regenerate some conversations Dan you busy it's all is not gr just giving you a hard time I was involved for a mon yeah you were you were you were thank you thank you for that not even like an inter term for somewhere between three months and 10 more years yeah it's a it's a it's a unique place to be it's a good place talk and conversation with Ken few weeks ago it is something that uh needs to be a focus here yep for sure any other Council mayor reports or mayor council reports I don't have anything I wanted something but I forgot what it was okay never not important enough I guess always next time oh yes it was um I did send the picture to EJ and Kevin have you guys been able to address that with our friends in Belle weather Amberly yes the the picture actually had a shelf life so that was was a little bit old uh we were aware of some of that traffic okay it had been dealt with uh was just the notification um so we're tracking it's been handled they drove right over everything I mean it's we have we have tried to monitor it if we see one we can dip it in the bud I mean we're doing I think the best we can do and when someone new comes out there we um have to work with them on it so after that episode we actually py paid for additional signage and we red got it I haven't been down there lately ay contractor so yeah and I don't know why I didn't get that email it showed up on my email on Monday and I think it was dated mid October so so if it does reassure you I had sent photos to Kevin uh that same day because I had driven out there and um I had seen it and it wasn't just that it went into other areas either and our team was on it immediately well I bet I bet you I just it's a great neighborhood and and the inevitable will come soon but uh doesn't need to be so thank you very much for looking at that that was all the only thing sounds I'll be quiet no no good good deal um with that we have our city council schedule upcoming in the packet as usual uh only two more meetings this year Mr Mayor if I could highlight a couple things important to note that our next meeting actually occurs on a Monday uh as a a change as a result of Thanksgiving um and so Monday evening November 25th will be our next meeting and then December 12th will be our last meeting of 2024 that will also be our truth and Taxation meeting uh for the community to be aware of uh every resident should have received notification it's on our sign it went out in the quarterly newsletter December 12th is the truth and Taxation meeting um a question that I have for the council is currently the 14th and the 20 8th of January which are Tuesdays have been scheduled as strategic work sessions we just wanted to get strategic work sessions on the agenda uh we have flexibility in order to flex with your schedule but we're also aware that some council members will be coming on board uh between now and the first you know for that first meeting in January uh and and there may be a conflict with their schedule with a Tuesday night meeting uh and I think some of our current council members may have some challenges with Tuesday night meetings and so I just raise that up for your discussion uh we need to do some strategic planning we could do it as as an earlier work session we could do it another day of the week we could do it on a Saturday you know uh what time were you thinking for those if we did it those days so so we had planned as an evening schedule uh but I don't know that that will work that's why I'm just highlighting it forth for for your discussion um we we need to do some strategic planning um these were templated as as days that we were proposing if those don't work what would you propose that's our question a couple hours how long are you thinking uh so um unlike previous years uh in Pre like like our last strategic planning session we only did about 3 hours we have some big deal strategic discussions that we need to have um and we need to validate framework so what I did last year was I just reheated and served our previous framework we need to talk about uh is that the framework that we have is that the framework we want to use going forward um and so uh I would suspect that we need at least four hours for each day uh or we could we could change that up into more bite-sized bits and do it over a longer period of time I'm very open to how we could do it but dedicated time I would suspect that we probably need a good eight hours of working um and that's not NOS that's just scheduled uh you know taking breaks for for snacks and as we need to nourishment Etc on on the calendar those days work for me um days I'm I'm good with both I think I can do it cool is there a preferred time 6 a D not that my calendar just F yeah Danny you'll be there won't you he's he's given that up too no if it's four hours a crack you're talking 4 or 5:00 in the afternoon to get done by 9: yeah unless somebody wants to go longer or or a daytime schedule if that is feasible I don't know people's commitments um and and again I I don't say that in just if if a Saturday is better for folks um I recognize competing commitments um it seems like those days might work so want to maybe look into if we did like a 4:30ish start or something and it's it's my Sunday so I'm I'm wide open on that day I'll open to whatever you guys want to do 4:30 uh draft it for a 4:30 to 8:30 for each of those Windows is that would be the preference that'd be neat any other feedback let's try it okay um put that out there [Music] to new council member and yep check with them too so so the the next question uh is we have elected leaders Institute registration came out today and so there's two different sessions one is the advanced program for those who have been on for a full term or longer and then the other one is what they call the the foundational program which is those who this is you're in your first term uh the February 7th through the 8th is the foundational program in Mano February 21st through the 22nd they offer both programs just here in Plymouth uh and so um our proposal I think it might be great if if you all went together um as as a your able uh for the February 21st and 22nd uh there's also a third session that is up in Alexandria February 28th through March 1st so uh all we'd ask and you don't need to decide now but if you could let Alicia know uh which dates you'd prefer so that we can get you registered if you want to tentatively put me down for the uh Plymouth one February 2 first and second I think I can make that work and then the last one uh looking way out into June um both in terms of professional development and team building uh the league of Minnesota cities conference is a great opportunity this year it will be in duth it occurs from June 25th until June 27th and uh we have budgeted for this so that uh we would like primary staff and council members to all attend possible this last year it was in Rochester in our schedule we had council meeting in the middle of that so we didn't send any representation this year and so if we were to uh attend a majority of us if not all of us June 25th through the 27th we would need to move our scheduled council meeting and uh the proposal would be that we move it to the MonDay of that week which would be June 23rd and so um as we're trying to do the long-term calendar both in terms of scheduling because when the the conference schedule comes up if we know who is going to attend we can just go ahead and register folks right away uh and then the followup is unless folks don't want to go uh we need to move the the um Council date to that Monday or an alternative date if you have a proposal sounds good I'm assuming probably not everyone knows their I don't know my June schedule off hand I'm not available okay okay I I maybe if I'm available I'm happy to go um I just have to look into at least my work stuff because I have a work conference generally around if you've already don't know exactly one those dates to us via email and and they're also on the schedule that you have in the packet um and if if you could let Nishan know uh because just like it we weren't expecting the registration to pop it popped up today and it fills up quickly and so if we want to get you registered for the preferred training dates the sooner that we know the sooner we can secure those dates for you that's for the up that's for that's for that training and then the conference dates they haven't sent to us yet but I imagine it'll sneak up on us just like it just just did sounds good I mean it's November and they're having a schedule for February it came up pretty fast that's all we have for the long-term schedule unless there's some things that Council wants to make sure that we get on the schedule I think that's good we'll do a probably more in-depth review of the dates when we set our schedule for 2025 at the either December or 1 January meeting um but generally looks good cool and other than that if there's nothing else I will entertain a motion to adjourn so move baren Camp second mck all those in favor say hi by we're Jed