I will call to order the regular meat and city council. Stand for the pledge. >> I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> All right. A motion and a second for the agenda. I'll make a motion. >> Do we need to adjust the agenda? >> Um, need a second. >> Second. >> Second. And are there adjustments to this? This is the latest. >> Yep. Um, yeah. Mayor, members of council, we have one item. We need to replace item M with an approval of accepting resignation of fire department Lieutenant Travis Henderson. So, what we will do is we will have just item M will just be swapped. That's what's printed on here today. >> That is Yeah. So, that has been what has been >> okay >> here in the audience and on the front door and will be updated to the website. >> So, kind of an adjustment but kind of not. >> Yeah, it will need to be officially approved at this point, but it's anticipated that it will be >> that's different than what was published. >> Yes. >> Oh, okay. >> Yeah. >> Any other changes? All right. Right. So, with that change, uh, we get a motion and a second. All those in favor say I. I. >> All those opposed say no. Carries 5 to zero. And now we have Oh, swearing of the firefighters. Gary. >> Good evening, mayor, members of council. Uh, tonight uh is the recognition of the class of 2023 that we hired. So, Justin and Ralph, if you guys would come on up. So roughly again just uh feedback uh or history is that these gentlemen put in roughly 400 hours of training from EMT to fire one uh fire two and hazmat and then they also have about roughly about 6 months of trying to educate them on how the organization runs in itself. So they have a book that they need to go through and uh signed off um within the organization. So they've met all those requirements. Both have been great uh participants within the organization. So tonight we're going to give them their oath of office and then have their uh family members come up and um provide a badge to them. >> Gentlemen, if you raise your right hand and repeat after me, please. >> I speak your name. >> I Justin >> do solemnly swear >> domly swear >> to do my duty as a firefighter >> to do my duty as a firefighter >> for the city of Dayton. for the city of D. to the best of my ability. >> to the best of my ability. >> To serve my commanding officers >> To serve my commanding officers >> with respect and dignity. >> with respect and dignity. >> To serve the citizens of the city of Dayton >> to serve the citizens of the city of Dayton >> with compassion >> compassion, >> courage >> courage >> and integrity >> and integrity >> and to uphold the laws >> to uphold the laws >> and constitutions >> and constitutions >> of the United States of America >> of the United States of America. State of Minnesota. >> State of Minnesota. >> City of Dayton. >> City of Dayton. >> So help me God. >> So help me God. >> Congratulations, guys. It's always difficult to try to get it. >> Did you get it? >> Oh, you got a faulty one. >> Is it stuck? So it wasn't >> it. Yep. insurance. >> Yeah. >> All right, guys. Congratulations. Welcome. And uh you guys, if you like, you guys can go next door. All right, on to consent. >> I have a couple things I'd like to talk about. >> Okay, let me get a motion in a second. >> I'll make the motion. >> Dave, need a second. >> Second out, >> Stephanie. Okay, go ahead. So D um the DCM uh the money comes through um when the second edition or the outlot D um comes in that's when we get our money for the roads, right? Um let me I just had the page and then I jumped off the page. >> 2 million. >> The 2 million. Yeah. And then but there's a time limit on when we get to spend it. Um and that time limit is 2035. So, if this comes in soon, great. We've got 10 years. My concern is what happens if the second edition or outlot D doesn't come through for 5 years. Now, we only have 5 years to spend the money and we have to work with the county. And we know they're not fast. And now we have to give the money back. So, I don't want it to have January 1st, 2035. I want it to say 10 years from when we get the money >> or or not be there at all. Or not at all. Cuz we're going to ask where are you finding the I didn't work on the D. I apologize. What page is it on um for the development agreement that states that it's not going to come in until the second edition >> or outlaw D? >> I think it's number eight. >> I would it is it's number eight and then it is and it's a page break, right? So it goes on to the next page. Um so it's the very very end it says um any interest earned um oh the city shall expend such funds prior to January 1st 2035 or the remaining funds shall be returned to the developer. >> I see where you're saying the second edition. I understand where you're >> Yes. Yeah. Cuz we're not going to get that money until that second edition andor outlot D comes through. But we don't have a clock on that. That could be five five years from now and then suddenly we go from 10 years to spend this money >> to five. Council member Van, I will say that I was under the impression that it was supposed to be with this DA. He was to give us the $2 million and that was based on my conversation with Tom Dean. >> Okay. >> Last week at the end of the week, I think it was Thursday, I spoke with him. >> Okay. >> So, >> that's not what I That does not say that in here. I don't disagree with you. So, I am fine with either amendment if we'd like to do either one. either second edition and then say 10 years cuz that was one of the items that Tom Dean had mentioned that he'd like to see is 10 years and I think that's an applicable >> escro timeline. That's fair. >> Um otherwise it's considered a fee if there's no timeline on it and then it's not an escro dollars and then we um go into the whole aspect of impact fees essentially what they call that from developers aspect. Yeah. >> So I'm okay with either amendment if you'd like to say with first edition. I don't know Tom. I don't know if he's here and he's not. >> Um if it's first edition or if it's like as in DCM farms like this edition he used to give us $2 million and then we have till 2035 or if we say 10 years. I'm going to look to the council to figure out which one use more appetite. >> I prefer either not there or that I'd go along with 10 years after we get it. >> Does that seem more >> Yeah. >> a better appetite for the council. Okay. Um so what we'll do is we'll approve the DA with that amendment. So instead of the date, it'll say prior to 10 years after receiving the funds. >> Yes. After receiving the funds. Yes. >> Yes. >> Okay. >> I apologize because that was not my understanding as well. So, >> you know, it might be a good idea at some point to um something came up with this development a couple weeks ago. I I'm I'm not sure that everybody understands what a PUD really means. And it'd be nice to know exactly what we're allowed to do, what we're not allowed to do, because at that point, my understanding is if it was strict zoning, we could we could get in trouble for pulling more than our fees require. >> Yes. >> But it's not. It's a PUD. >> It is a PUD. So, it'd be nice to know what those rules are >> as in what can we deny and what we cannot deny based on a PUD >> that and and what we can you what becomes a public good for that PUD because to me you know to to use this example um that that money for the the roundabouts I'm not I'm not sure how it becomes a fee if we simply say this is what you get for the PUD. So, >> as in what I mentioned with the impact fee versus dollar. >> Exactly. Because I agree it's an impact fee on a a strict zoning, but I'm not sure how it's what the rules are with the >> I do not have that answer for you, mayor, but I will get that for you as much as I can. I'll look to Amy Schmidt to help me out with grabbing that legal description and such. So, Sarah, >> that was it for that one. Um, but I have another one. >> Okay. >> Um, so the other one was item G. Um, it's about the is it buny or bunchy orun? >> Buns. Um, bus production, which I I have no problem with that. It's just a clarification. Um, it says near the end of the background. Um, the the Dayton police also provide traffic control. Um, and then it says staff wanted to request that with the police time be waved from invoicing for traffic control. This is being tracked and would go against the budgeted amount. Can you just clarify? I didn't understand that. >> So there's a $25,000 budgeted >> $22,000 >> $22,000 amount budgeted to give away services for festivals andor um like we waved the fees for operation zero. They had just requested that all fees be waved, including the application fee for the large assembly. >> Okay. >> Um B just historically has always paid it. Okay. >> And then being that they're nonprofit and we have not invoiceed others for police services, we thought it would be appropriate to request that it be part of that budget item. >> Okay. >> It was just kind of created so we could kind of track it. >> Okay. Okay. I just like I said I was I was confused and I just wanted >> and that number is again the same number that's in the 26 budget just to wrap around to the budget work session that is the same number in 26. >> Okay. >> And we're fine. We're not like pushing on that and we're not going to have >> we've never tracked it before yet what I've been asking. So maybe >> I will let you know near the end of the year where we're at but for now >> this will be the first one that we've waved the fees on that we have actual timed against. We've waved the fees for operation zero officially. However, the event did not happen. So, I don't know how much actual staff time towards the >> Okay. So, yeah, like I said, I had no issue with the item. I just wanted clarification on what what that meant. So, does that mean also like the the concert that was just on last Friday, was there police presence or police there for that one? >> I don't think so. >> Okay. >> Police was not requested, so we just did drive-throughs with the on duty officers. So, >> so how often like would this be like how many do we think this is happening for or hence that's why we're tracking because we have no idea five depending on >> heritage day. What's the other one? Oh, celebration zero. >> Um Magnus usually has another one >> family and friends thing um where they request some fees to be waved as well. >> Okay. >> And then we had I don't know if we had Riverfest before or not. I don't remember but it's somewhere between three and five if that's applicable >> but nonprofit is kind of our like guiding principle on that one. So >> kind of okay. >> Okay. Thank you. I just like I said I wanted clarity on that and I think that's it for me. Let me go over my notes but if someone else has one >> I have a list. >> Sorry. Um but back back up to the minutes. Um, under item N, we're talking about the East French Lake Road Mill and Overlay. And I guess it the way that it's written is just unclear to me. It says, "Dow explained that this project would use pavement management funds rather than state aid dollars." Uh, noted that no pavement management dollars were required for South Diamond Lake Road. I guess I just am a little bit confused on what that is trying to say. everywhere where you are or are not using payment management versus um state aid dollars. >> Sure. So the minutes are done by AI now. So it takes exactly word for word or summary as best as it can. Um >> that then that assumes that we're making sense when we're talking. >> That would mean that I wasn't making sense when I was talking. So it's true. Um so the >> uh the idea is payment >> it's fine as it is and I'm just >> payment management dollars will be used for or anticipated to be used for the 125th and east French lake road project. State aid dollars are going to be utilized for the south diamond lake road project which is currently going on and will be finished end of the month or so. >> So that's the clarification. >> Um we could take a look and see if we can clarify that better. >> That's just my confusion. That's that's fine. I can live with that. Um on uh under item B, uh looks like we had quite a few repairs to engine 21. And I'm wondering the chief if you could enlighten us on what that was about. >> Yes, Councilman Vashant. Um I think it was roughly about 12 or 13,000. There's three or four different uh categories. So we had to have a radiator repaired uh rebuilt and replaced or rebuilt, I should say. We can't buy them new. That was roughly about $8,000, I believe. And then the rest of it was u numerous valves on the truck that were leaking that needed to be repaired. >> Okay. Thank you. Um on page 17 still under item B um we um transferred money I maybe want to say to on the Graco TIF is this money that we collected in real estate taxes that is now going back to them under that tiff agreement. >> That is correct. >> Okay. Then um under item D uh number 11, this is on page 39 of our packet. It talks about um in that development agreement uh about dewatering and I found the of course I'm not going to get to that page. Um >> you said 39 >> 39 of our packet. Okay. And it talks about uh in number 11 due to the variable nature of groundwater levels and storm water flows it will be the responsibility of the developer and the developers contractors and subcontractors to satisfy themselves with regard to the elevation of the groundwater in the area. What does that mean to satisfy themselves? Um that would be they would be it would be up to them to determine on how far they need to dewater the groundwater to be such they feel safe for working conditions and to be able to construct the improvements as specified. >> And are there standards that that drive that? >> To be honest, I'm not wor I'm not aware of any um regulatory standards. I think it's more of a comfort level of um but that being said, you do need some buffer, if you will, between the bottom of the trench where they're excavating for the pipe and where you actually place the materials. Otherwise, it'll be squishy, for lack of a better term. >> Okay. I mean, I'm sure they don't want to be standing in water, but it just seems odd to me that it's kind of on their own. >> Self selfed regular. Um well >> I think it's somewhat regulated by Stantech, so they're out there verifying, but >> we're out there verifying and it would it would be significantly a safety concern on their part. So they'd be required to make sure that their trench is stabilized in safe working conditions. >> Um let's see item J. Uh this was the um joint uh powers agreement with the school board over the um the crosswalk and the improvements on South Diamond Lake Road. Uh it mentioned that they were going to have a meeting for final approval I think yesterday. Did we hear what the result of that >> oh meeting was? >> I did not. That's a great point. And I did not follow I asked them to check in with me today and they did not and I forgot to check with them. I will do so right now. I don't expect an answer >> fashion. I received a signature for the JPA today in my inbox from Adobe. I didn't sign it obviously cuz it's not been approved yet, but I would presume that that means that they passed it last night, but I don't know that for a fact. So, >> it would be nice to confirm that. And >> yeah, I would say that I think it's >> pretty likely that it did because I got an approval for a signing of the Adobe document, but >> I will follow up. So that work that is completed that was the project. >> So the that's part of the work. I think there's supposed to be a refuge island supposed to be put in the middle of them when we do the mill and overlay project. >> There's more coming. >> There's more coming. Yeah. So there's supposed to be refuge island put between there. >> They'll be starting on the concrete work tomorrow. They're going to pull out the existing pavement and putting the concrete in. >> I was just thinking that that wasn't very much for 29. Uh, I I was told they're scheduled to start the mill and overlay process next Wednesday, which means I would expect that the these improvements would be done by that point. So, they probably have another week of work. >> Okay. I mean, it's a school's deal, so it doesn't really >> It's a grant dollars. It's not paid for anything by us, but I would agree. >> Okay. Thank you. Um last item I promise of this um part of the uh this is item L. Uh part of the change order for um change order four for wellhead treatment was for um a custom color on some doors. I'm wondering why that is a a charge. Um the supplier didn't u match the color that we needed. Um, so they had to custom mix the color, you know, to meet our spec. That's basically what it is. It wasn't a standard color that they supplied. >> Doesn't Hersfields kind of do that for you when you >> the paint get? >> I guess, but it's just the person the supplier that we're using didn't do it that way. So, the extra was $238. And I figured, well, to keep the project moving, let's do the $238. Okay. >> I know I wouldn't pay it, but I know we we don't do that. But okay, that's all I got. >> I did find my other ones also on B. >> Go ahead. >> Um, page 14 Kexus. There's street lights. Most of them are like two, it's $40, $64, $251, and then one of the street lights is $2,388. And I'm just wondering why one street light is so much higher than all the other street lights. Like is that a is there something like is it like >> why just confused me? >> That um so that Okay. So which one are you looking for? $2,388. What are you looking at? >> Yeah. So it says um Yep. So 172516- I'm assuming ST stands for street. So it's street lights. And like all the other ones are like like I said 4060. One's 251 which I think actually would have bothered me before I saw the 2388 number. It was like what is going on with that street light? I don't know the answer, Council Vaness, but I'm going to guess it's a group of three lights and not just one, which is >> I'm going to presume that it's Pine View, but I don't know that for an answer. So, we will follow. >> Yeah. I mean, if it's if it's representing a bunch and the other ones are one, that makes sense. Like, right, if this is 10 lights to a single light, I would understand. But, um, or a hundred lights. Um, so that was my first question. Second question is, we paid $4,000 for a global search subscription. What are we searching for globally? >> Um, so Global Search is actually our documents storage for long-term software. So, >> other programs are like um laser fish. It's heard of global search we have better luck with and it's easier to search things and we can sort things by agreements and contracts and property files and such like that. So, okay. It's our online storage, not searching globally. >> Okay. Well, cuz at my work, we have search, but that's like when we're searching for employees and we go through like employment searches. So, that I was like, we don't hire enough people to be spending. So, but that makes more sense to me. Um, and then last one was about Metro West inspection on page 20. Um, we pay them a lot of money. And we've now had a couple of things come up where they have missed um, they missed something in my own barn. And very luckily for me, one of my hay guys is a structural engineer and he walked through my barn and said, "You're missing some structural supports." I was like, "Well, that's odd." Cuz it passed inspection. Um, and it turned out my structural engineer, hey guy, was correct. Very grateful for Warren. Um, but like Metro West was there. Why did they not catch it? Why is the city paying them to inspect buildings and they are not catching structural things? They are not catching that there's not a water suppression system like are do we have choices? Because I will say I am not impressed. So, are there other organizations we can hire? Can we do this in house? But, um, I just I I was willing to say mine was a one-off, but now we've heard a couple different others, and I no longer think this is a one-off. I think this is a pattern, and I am I am unhappy. So, I'm lucky my barn didn't come down. I'm lucky I happen to have a hay guy who's a structural engineer. >> Vaness, there are others that can we can utilize. We've had been with Metro West for >> ever, >> as long as I know and as long as I can go back with documents and records. >> Um, >> we can go through that process. The other options are obviously bringing it internally. So, we don't pay that. Um, again, that's more staff level. >> So, ironically, before we went to Metro West, we had it internal. >> It didn't go well. That's so it really depends on what you'd like to handle and >> have a conversation with. I think there is a level of trust that Metro West is doing what they're supposed to be doing to your point that I I can't verify and no one on this staff can verify what or what not they're doing based on their invoice. >> Maybe we can verify based on building permits and spot check that they're not just writing it down and pencil whipping it. But >> that's about all we can do. >> I mean has their own too. and have got a friend in there in the planning comm and they routinely messed up. It inspectors messed up. You're talking about a level and that's hard to judge. Um it's hard to know what that means, what that level is, what that >> So, >> but yeah, inspectors, they miss stuff. >> Um yeah, so the if that is something that the council like to do, we can mostly look to doing an RFP process. If we'd like to look somewhere else, that's most certainly fine. Um, we do get a good financial deal with Metro West versus others. So, we are on an hourly rate versus a percentage rate. A lot of the other contractors that I'm aware of that do this service are on percentage rates. So, for example, they will collect 100% of the plan review fee and 75% of the permit fee. So, whatever the fee is, we collect 25% of that and then the contractor gets all of the rest versus right now we get an hourly rate. We do our best to figure out, okay, on average how much time they spend and that's about how much time we spend with the permit. But >> if that makes sense, >> we should certainly point it out to Metro West because probably nobody has said anything to them. >> I would presume not only this first time hearing about it, >> right? >> So, how do we is there a way to go about the maybe my one thing and this, you know, fire suppression, those were one-offs. Are there do we want to put the like >> do we want to say hey if you had an issue like let us know like how do we because I would I mean if I were not on council I would never have known it like I would never have brought this up. I was mad. Um and then I spent three months getting my contractor to come out and fix the thing that was supposed to be right in the first place. Um, so like how do we know? Are these just weird one-offs or are this is this like an endemic issue? Cuz what happens if my barn would have fallen down in a storm? >> Your insurance would have given me a new one. >> Maybe. But I mean like if they could come back and be like, "This wasn't this wasn't here. Like this structural piece that was supposed to be here wasn't here." And I would say, "Well, the city inspector passed it." >> Yeah. I I Yeah, I worked for a production company for a long time. We got rid of all our inspectors because it was so expensive and they didn't catch problems. So really, I don't know how we how we measure that. I I agree that especially that seems like a big deal. >> That's a big deal. That's a big deal. >> Um yeah, I don't know how we how we measure that. And if we get another company or if we bring it in house, are they any better? I don't know how we know that. I will tell you that they will be more expensive though because Metro West is charging us >> Yep. >> pennies. >> Well, it's not necessarily pennies, but it's it's specific fees instead of percentages. >> And they may be inspecting it from cork, too. >> I'm not kidding. >> Depending. I know when I did my roof, I just had to send them a picture. >> Yeah, >> that was still 50 bucks. So, >> yeah. >> I mean, if if we feel like they're all going to be garbage, we might as well go with the cheapest garbage option. I mean, if that's if that's what we're hear if that's what I'm hearing, like if they're all going to be ineffectual, like then why waste money on something that's not going to do a good job no matter what? >> First step deserves a call to West. >> Yeah. >> Yeah. So, there's some next steps we can try to do if the council wants to. We can put something out on the website and say if you've had an issue and a problem with Metro West, give us let us know by email or contact or something so we can address these with Metro West. I know that they've gone through two or three ownerships since I've been here >> in four and a half years, which probably doesn't help either. No. Um, but again, that doesn't give them the ability to say it's not done properly either. So, >> staff's willing to do whatever the council wants you to wants us to do. >> I have one thing. >> Well, >> I say call them first. >> There was a long >> start. That's where I would start is just make them aware of that. Hey, >> that's what the second incident in the last two months >> that we're aware of >> and the first one was a big deal. Do they have a response to that yet or do we have we >> Yes, I will provide that out. I meant to provide it on this week's weekly update. I apologize. I will get it on this week's this week's weekly update. I meant to get it on last week's to put a very one-word summary on it. Did they say it was this guy's fault? >> That's what I thought. >> But they came to a resolution, all of them as a group. I sat and kind of mediated the meeting and they came to a resolution that will work and sounds like that's something that will get done by until next year when they can install the whole project. So, >> right. But did you So Metro West blamed somebody else? >> Um, no. They took responsibility for what they did. >> Oh, that's that's a that's a good sign. >> So then I mean if we're if I don't know how much how much cost it is for staff time, but I would be interested to know how widespread the issue is. Is it just one or two things? cuz then fine. But if it's like widespread and we have like a whole sea of people coming forward being like they never showed up, they never did this, I never had that, then I think it's worth a wider conversation. But how like I don't also think it's worth a ton of money to sink into this. >> So I got two options. I can call >> or I can put something on the website or I can do some else. And I don't mean I I mean somebody on the team. >> So if they already had the conversation Well, they haven't had the conversation on our barn, but >> I mean that's certainly I think it's worth calling again >> and you can start there. I mean, >> I would >> I would be willing to bet if we critique a lot of the home building that's going on in this city, there's issues all over the place, but we don't know about them. I think for sake of relationships, a call may be your first step instead of blasting them out on the website of, "Hey, we don't like your services." And they're like, "Well, we weren't aware there were complaints." So, I think for sake of like business relationships that I think a call would be the first step. >> Okay. >> Okay. >> And then maybe ask them if there's a process they would like to use for identifying concerns or issues. >> Correct. and what the best way that either people or the city can let them know and like what does their process look like and how >> Okay, I can I can live with that. I like that. >> Okay, sounds good. I can do that. Thank you very much. >> That was my last thing. >> Okay, >> I have one thing I didn't mean to interrupt you earlier. Um I have a question. Excuse me. on page 12, um there is a payment for care resource connections and I know that um Amy Luck to come in and presented a couple months back. I'm not sure what month that was. Um but I'm not sure what that contract is structured like this is the first payment of claims we've seen from them and it's $5,250. And so I'm just wondering um is this like a one time? Is this you know looking back? Is this looking forward to the end of the year? And then what can we expect moving forward? Um is for like next year or do we need to approve another contract? Just where are we at with them? I guess would be my question. >> Council me council member Henderson. Um the $5,200 is for 2025. So that's through the end of the year and then we can anticipate that for next year it will be $6,000. Will we get a end of the year um kind of update? Um again like I think this is a really great service. I stand behind on it's not a negative or a critique of them. I'm just wondering if we will get an end of the year. This is kind of what we got for that what the value was for those dollars that we spent. Um just can we anticipate or could we ask for an update before the end of the year at the end of the year? >> Council member Henderson. Yes. I actually do have um kind of an update cuz I did make a recent request to them to look at um what how many calls they've had, what they anticipate that saved us in call response. >> Oh, okay. >> So, um that was just done recently this week. So, I'm happy to provide that to Zach and he can pass that on. >> That would be wonderful. >> Um hopefully it makes sense. I need to take a look at. I briefly looked it over, but we can ask questions back because it was more of a a scientific guess a little bit kind of based on uh future calls. >> Okay. >> I think Council Henderson, I think your question is valid. Um I'm sure we can get a year in summary report from Care Resource Connection to get that taken care of for council. I don't think that's something that's out of the ordinary, but since this is a say last year was a trial run and they gave us kind of a free trial run to see how it went. >> That's exactly why I'm asking. um we didn't really know what we were going to get and how it was going to work. So I think your point is valid and how do we get the summary of what that helped us with is a valid point. So >> and then can I ask kind of a not a leading question but maybe a tangent off of that is that what we're projecting $6,000 is that already baked in to our budget into the cake. >> Mhm. >> Okay. >> Yeah. And that would not be in any of the full-time, part-time. >> No, no, no. I'm making sure that we've that we've accounted that that $6,000 would be spent just so that we know that if the council says, "Yep, this is a really great service," which I believe it is. We should be paying this money, it was worth the $6,000, then we move forward with that. I just want to make sure that we know we know what to expect of what we will be paying out and you know, the services that we got considering it was a trial. We have half of 2024, 2025 really to see that benefit that they brought to our citizens. >> Yep. >> But yeah, that $6,000 in is within the professional services land and budget for the fire department. >> Perfect. I I appreciate that. >> I got one thing. >> Good. >> I just want to thank you guys for uh scrutinizing the uh payment of claims. We are now 32 minutes over. >> You're welcome. >> Taking the pressure off of me. I've got a couple other question. No, >> thank you for bringing that up. >> All right. >> Okay. >> No worries. >> So, do we have any more uh comments about payment of claims or consent agenda? >> Um, can I ask a question? Should we just pull payment of claims every time and just pull it off? I'm fine with that. We're good with that if that's what you want to do. I mean, that's good. But we're trying to make a set agenda easy and simple for everybody. It seems like that one has the most budgets every year. Every time which is fine. >> Sounds like that. Okay. >> I like it. >> Okay. >> We'll pull it off. That sounds good. >> Okay. Uh all right. We already have a a motion second. All those in favor say I. >> I. >> I. All those opposed say no. Carries five to zero. We are on to open forum. Anybody here for open forum? No way. >> Your partner in crime isn't here. >> She probably sent a list. >> She has her own list. >> Keith Grover, 113th in Fernbrook. Uh just a couple of things. Um, and I'm going to keep bringing these up until I see the problems go away, but the line of sight issues on the intersections on Rush Creek Parkway, every time I drive through there and every time I go through one of those intersections where the plantings in the middle of the road, um, obscure my vision of a a kid possibly coming across the road or even the a car may be coming across from the adjacent stop signs. on the roads that cross that road. Um, I know I've talked to you guys about that before. It's still an issue. Um, I haven't seen us do anything about it. I just wonder what do we need to do in order to to facilitate that, you know, to fix that issue that we currently have and to make sure that any new roads that we're putting together don't have those obstructions on line of sight on intersections. I know last month I me mentioned that some of the developments up off from Dayton Road, um the one where the pool sign was, I forget the name of the development, Dennis. >> Riverwalk. >> Um yeah, Riverwalk. >> Yeah, some of those intersections up there were designed so wide so that the median plantings are not an issue when you come to the intersection because the intersections are so wide. Rush Creek Parkway is not designed that way. It's a very small intersection. Anything that's planted on those corners on that median between the two lanes becomes an an obstruction to you seeing traffic, cross traffic, kids going across. >> Yeah, there's another there's a cross one. I don't remember. It's I think it's one of the first ones you come up to and that's got all kinds of grasses on it and you can't see through that one either. But >> can I address this a little bit? Yeah, go >> ahead. Um so we are aware of the situation out there uh Keith and we've been um talking with residents out there for a while. Um the medians are split between two ownerships. Uh the park closest to the uh Fernbrook um up to Creekide Lane I think is owned by a HOA. Um I have directed um residents to talk to their HOA to get that um address. The other the other section of that is city. Um, we are going to be going out there this week to cut down the grasses. We will be replacing those grasses with some other plantings uh that are more appropriate in that area. There's a couple of areas where there's a lot of trees in there. We'll be removing some of those trees and transplanting them elsewhere probably in the park area um in the fall. That's terrific. Thank you. the uh the other issue on that same road, Rush Creek Parkway, that I was going to bring up, and I I think I think it's going to be fixed when they get done with South Diamond Lake Road, the painting of the arrows on the road and stuff, >> and I'm glad for that. I just, it kind of bothers me that it's been over a year since that was pointed out for us to get that done. I mean, I don't understand how all the wheels work and all the hoops that that need to get jumped through, but a year just seems to be too long of a time for us to actually get the road markings put on that road properly when they should have been there when that road was built and that intersection was developed in the first place. So whatever, you know, whatever we need to do to make sure that that happens in a timely manner, I think we should do that cuz it's just you people's lives are at stake because of those non-markings, I guess, for for lack of a better thing. And thanks for Marty for putting up the right sign, but the county put up the wrong sign and Marty got a hold of them and had them fix that. So at least the signage is there, but we still don't have the painting on the road and hopefully that'll be done in the next couple of weeks, I would hope. Right. uh it might be a little longer, but you know, after they're done with the overlay. >> The other thing I wanted to bring up briefly is uh at 117th in Fernbrook, the the land adjacent to the southwest corner of that intersection that's part of the new DCM development has for my whole lifetime been a farm field. Now, it's a weed field and the weeds are so high that it obscures traffic when you're trying to come out to go south or especially to go north to see the whether there's any northbound traffic coming. I'm not sure whose responsibility that is, you know, to make sure that the weeds aren't such that it's a great big I don't know the names of the weeds and I should because I'm a farm kid, right? They're very obstructive and I don't again I don't know who who to make that that request >> if it's not in right away. >> Um yeah so mayor councel we'll just contact Tom and have him cut it down. >> I think part of it might be in the rightway and part of it might be on the county right away and part of it might be the field that's just not getting farmed anymore and weeds are growing like crazy on it. So >> yeah mayor and me call so we can talk to Tom Dean and have him send somebody out there and cut it down. So >> that'd be great. >> Yep. Thank you. >> Thank you. >> Anybody else? Anybody online? Um, we do actually have people online and unfortunately our Zoom is not working with some of the issues that we've been having. So, I'm confused why they've stayed online because I don't think that they can hear us or contribute. But, I do have a message out there to go to our live stream. >> Okay. So, uh, okay, we will move on. Staff, consult, and council updates. >> My clicker's dead. Apologize. Um, I don't have anything. Sorry, M. Thank you so much. Um, I've had recently a few complaints, um, specifically about the mailing in Dayton because we have four different zip codes. And so, everyone with an OIO zip code is having issues getting things delivered cuz I think a lot of times they put down that they live in Dayton and for whatever reason, even if they have the correct zip code, that's causing mail issues. Um, I'm not sure there's anything that we can do as a city to resolve that, but I am >> Who determines zip codes? >> Uh, the post office. >> Okay. >> Can we put a request to the post office to change? >> Uh, I think we have previously written a letter wanting to explore what a single zip code for Dayton looks like. And I don't know what threshold we need to get to to order correct contact. I my experience is they're not much they're actually worse than the county to get them. >> They're very >> Is it worth sending that letter again if you've already written it? Can you just like forward the exact same letter? >> I can look into that. Yeah, >> I mean if you've already written it, it's just a matter of like hi again. >> That's all I have. >> You want us to write that? Hi again. >> Great. That's good. >> Uh mayor and council just a couple of updates. uh the wellhead treatment plant uh the next couple of weeks. The masons are still working on the exterior block there. Um there's uh the uh the below grade uh reclaimed basins that were were poured last year. They're grouting those out um to make sure that uh they're uh sloped correctly. Um they're installing piping throughout the the building. There's a lot of piping going in and electricians and plumbers uh should start work inside the building in the next two weeks. So, it's moving moving along. Uh with parks, um the irrigation project that we got going on, um we finally got the meter set at River Hills Park today. There'll be power at that one connection tomorrow and then we can get uh the wells operating there. Um the wells are operational at Elsie Stevens and Hayden Hills. Um I own Gardens. There's the system is in there and ready to run. Uh we're coordinating with the contractor who's doing the park improvements cuz they've got uh some work to do in around the playground area. I will be coordinating with the tree supplier to get the trees planted before we go in and do some fine grading and recede the the project. Public works is going to do the the trees and the fine grading and the seeding. Uh Sun Greens the system is ready to uh run over there. public works has got to do fine grading in the seating at that site as well. Um Hayden Hills uh there's a couple of minor items that need to be adjusted uh before it's ready to run. Those should be complete this week and then public works is going to do a little bit of grading in there to make it uh easier to mow and then we're going to overseed that park as well. Um area 21 park uh the work working on storm water management issues at the moment. uh parking lot is graded. The sports courts, the pickle ball, basketball and volleyball are graded and concrete is installed around the perimeter on those. The playground containment box is graded uh graded and uh drain tile has been instal installed. Uh the concrete is all poured except for an access point so we can get all of the playground equipment in and out without damaging the concrete. um Elsie Stevens master plan. Um I guess they had a great turnout at the pop-up event on Friday. They uh taking all that information back um and they're refining the concepts u from the uh the information they received. Um they're working on high level cost estimates and I'm anticipating sharing some with the next park commission meeting and then the following council meeting so you can review those. the DNR boat landing. We presented four concepts for boat and kayak launches at the DNR site in the old village. Um from comments received, MSA are refining those four concepts down to two u which will be shared with the park commission and uh the city council before proceeding with final design. >> So MSA created those. Yeah, those four concepts. >> Yeah. Okay. >> Yeah. Um and then Elsie Stevens uh canoe kayak launcher. We're struggling to get all of our paperwork done for the federal funding, but um uh we're pretty close to that and we are waiting to get approval from MPCA for a 401 permit to work in that particular area on the Mississippi. Um the approval process is expected to be completed in the fall with uh MPCA. Um the expectation is the project uh will be bidding for a spring 2026 construction. Now I think that's all I have. >> Marty, um the uh the the privacy fences, those even gone up yet or are they still for the for the uh portaotties? >> Uh we got the one up at Sundance. Um, and we that's kind of our test run on those. Um, so, um, we had one trial run on it and people didn't like what we did, so we adjusted it. Um, and I haven't had any complaints. So, uh, we will go ahead and and put those around the other portalies that are out there. >> Okay. Um, how about the basketball hoop at the activity center? Is that still >> Yep. May Scott, I know that we Marty and I have been working on the basketball court at >> basketball center. We were talking about this the other week. Um, and since we talked, there's a new grant funding um, allocation coming out with Henipin youth sports grants. So, I was going to apply for those uh, basketball hoops to be uh, grant funded from those guys. >> Okay. >> If that does not work, then we can utilize our dollars to be able to do it. We prefer not to use tax levy dollars on that if we don't have to. >> Yeah. Um the idea is from Martina's perspective is to install one permanent one at some spot in the parking lot there and then have one movable one so that if the kids want to make a full court >> game or something they can then move the removal one. Our only concern is the movable one >> it may go missing. >> Moved far far away. >> It may go far far away. So if at least one's in there at least they always have one and then we'll trust that. >> How much money are we talking about here though? >> Not much. You mean >> I mean for the permanent for the one that you actually sink in the ground? >> Yeah, there'll be one. Yeah, we'll sink one in the ground. >> How much is it? I don't know what the price was on it. >> Yeah, I would think it'd be like >> No. >> Well, you know, if we go with the ones that we have in the other parks that are really robust, they're about $3,000 each. >> Which is asking for grant money. >> Yeah. All right. We'd like to keep one that would be at least last more than two seasons if we did it, but >> we can look at cheaper ones if the council would like to do that just to put something up. >> I don't know. >> Grant money, I guess we'll care. >> Well, do you have any timeline on the grant money at all? >> Um, the application is uh got to be in by the end of September. Find out early. >> Okay. So, this is probably not happening till spring. >> Till spring, I would say. >> Okay. Is this a priority for Sorry, it's No, this a priority for the mayor and the council and we're happy to just do it. >> I just bring it up because there's there's a um family downtown that tends to there's a lot of kids that tend to center in the area and they're always looking for >> something to do, >> some way to play basketball. >> Let Marty and I talk tomorrow morning and then we'll come up with something. If it's something like we said we can come up with something that will work in their budget, then we'll make it work and we'll just forgo the grant. That was our thought is just because we could use grant money to do that. >> Yeah, that makes sense. >> Okay, Garrett. >> Good evening, mayor, members of the council. A couple weeks ago, I talked about the Minnesota Air Rescue team coming to do some training. Unfortunately, uh the pilot was sick from the state patrol, so that was cancelled for last week. Um, I will send out uh a hyperreach notification to River Hills again in that area um of her to do that again um because of the helicopter flying around, but uh that rescheduled for a future date. >> Oh, evening mayor, members of the council. National Night Out was last Tuesday. We had approximately 30 parties. Um thank you to all the neighborhoods that hosted. Um and thank you to Officer Mccalpine for organizing the event. I think it went off great. Um seemed everybody enjoyed it. So, thank you. Um other than that, no updates. >> Chase, um contractor bids for the 125th and East French Lake Road project were open this morning. Um came in once again, very very favorable. Um we actually started with the pricing that we received early in the year thinking it wouldn't be duplicated given it's later in the season with the tighter timeline. However, they came in even lower. So, our estimate was just under 700,000. >> Y >> no actual under >> and the actuals were just under 600. >> I'm I'm off on that. >> I think you're off 100,000. >> We were just under 800 and the bids came in at just under 700. Yep. So, >> um so those will be presented to council at the next meeting for official award of the contract. >> Um and then I just wanted to mention I was able to confirm the joint powers agreement with the school was approved at their meeting yesterday. Oh, >> thank you. Okay. >> No report from me. >> Scott, >> I got one thing. Uh kudos to Marty for getting the perk already uh for last Friday. That event went off way better than expected in my mind anyway. Good deal. Worked out good. >> I appreciate that, Scott. I'll share it with my guys. >> Thank all I got. >> Okay, good >> for now. So, um, one thing you had sent out, Zach, the fee, uh, comparison, um, and I I got a chance to glance through it. It looks like we are actually lower in the residential fees and like compared to everybody else and higher in the commercial industry and industrial fees. Um, so I wasn't sure if that's if that's something we want to look at as a city is like getting a little bit more in line. Um, or if we're just if we're happy with where it is. But that was my big takeaway from that was like we are definitely like particularly for the residential like I think we were lower than almost everyone else when I compared I think maybe one other city but like we were low low low and then we got to industrial and we were high high highs. So balancing that might be a way that wouldn't have a huge impact on our budget but might be you know a little bit more favorable or more appetizing for industrial commercial unless of course we don't want that and we'd prefer residential in which case like our fees are driving our development that way. So that was kind of my takeaway from that. I really appreciate that document and I'm hoping we have a chance to talk at that talk about it more maybe at a future meeting. Um one thing that came up was about the was about your concert. Um, uh, some members of the community reached out to ask why the city council approved the late night music at a park that is across from neighborhoods. And I was like, I don't recall approving that. Um, and so that brought the question up of like, should that have gone through because we have one on the agenda actually tonight for someone asking to go past the 10 p.m. for music. >> Yeah, >> so actually, >> was it okay? It was nine. It was over by 9. Stopped a little >> early. Because of the weather that we pushed it out, otherwise it would have been going to quit around 10. >> Okay. So, I just wasn't sure and like I was I was a little out of it. I wasn't able to attend because I was home on narcotics. Um, so I had surgery last week. So, I was Thanks for clarifying, not just, you know, for funsies. Um but no, I had surgery on Wednesday and so I was still very much a bed um enjoying that and not allowed to drive anywhere. So I was unable to attend but I just was wondering but if if it ended before 10 then that's why okay so >> yeah the the parks are open from what's it dawn till dusk. Yeah. >> And dusk isn't really a defined term. So, depends on what dusk is, but I don't I understand what your point is because of an essential we'll just have more of a >> approval of an agreement or approval like we have on the >> Yeah, just like what we have right here for that >> next time. Just tell me you've done for >> I don't think we get to do that, Scott. Um, okay. So, that was my question on that one. Uh, that was that one. And then I was able to attend the open forum open house for the Dayton River Road um thing. I think was that two three week I don't know time has no currently. Um but a lot of the feedback uh from members of the audience is when is that bridge in Dayton getting built? Um and that was like the bulk of the feedback and I felt bad for the guy who kept trying to redirect to like that's not what we're here to talk about folks. >> Was this um this sounds like the same >> Yeah, basically >> same one we went to right. Yeah, it was a copy and paste. I don't know why they had to cuz there was literally no new information there and all of the comments from the crowd were the same of where when is that bridge bon getting built. So just wondering where what are we doing as a city on that topic? >> Um so we will have a conversation on the 26th. That's kind of the planned item for myself is to get better direction from the council of where what you'd like to see in the future transportation plan for Dayton. Okay. Um, again, this is a discussion item, not a you're going to formally approve anything discussion item so that we can start preparing for that >> 2050 comp plan. I forget what year it always is, but since it's 20 years, 2050 comp plan. Um, and that gives staff direction of what to move forward with. Okay. >> But that will be the general conversation. Again, discussion at the next council meeting. >> It was just it got hammered hard and then um the guy finally was like, "Well, you need to find an advocate, a champion to take this up." And I was and like there were some people who were like going up and taking notes and numbers afterwards. So I just don't want us to be caught off guard and have someone come at us with an already decided plan. Um so I think we need to be on the driver's stand on that one. So that was my >> we will do our best to get as more most robust we can but I don't anticipate us to go all the way into the weeds with that level at this point. Just more or less discussion. >> I just that's what I'm asking for is to start having those conversations. So okay. Thank you. That was it. Um, so I had a um I don't know if I talked to you guys about uh Kathy Powers came in and or or sent me a message about her backyard. Did anybody get a chance to look at that? No. >> Um, no. Mayor, I I did not get out there, but I did have a with her neighbor, Mr. Alquist. >> Lee, Lee. Yep. And um it sounds like there was a 7 to 12t pool of water behind his house cuz they did a test dig on how far the groundwater is underneath the ground and it's not that far under the ground and now it's 7 to 12 ft deep in a hole. So I don't know what the followup to that is besides the fact that they found out where the groundwater levels at. Um, was that behind >> is behind Kathy and Lee's house on Tom's property. And it was basically a test dig to figure out >> what the storm or the what the groundwater is doing in that area essentially. And it took, I guess, a few days for it to fill up from, you know, 20ft holes now is only, you know, 6 ft deep or so cuz of the water that's selling there. So, >> so what's the takeaway from that? >> I don't know what the takeaways of that are. Um, I'm going to look to engineering because I don't know the answers of what that means besides it didn't affect anything in Lee's basement from his pumping of groundwater. So, >> I don't know an answer. Just so so you guys know. So the message she told me was that since they started and this was her um her explanation is since they started digging she's seen groundwater on her in her backyard and she had told me that there's a small spring now. So that seems significant. >> Yeah. That is the first I've heard of the hole in the backyard. Um so I will get a message to our field staff um see what's going on out there. Spring would surprise me, but we'll certainly look at it. Um they've been using Hoggo for all their geotechnical explorations. Um so they've been on site. We can review with them what their their take on it is. >> Is it pretty sandy out there or >> No, it's clean. Yeah. Yep. >> Okay. It was explained to me that you can do some sort of a uh water search from each home to find out if any wells are leaking or >> Oh, the water whisperer. >> I don't know nothing about it. >> Yeah, there's ways of trying to trace leaks or water flowing underground using high power um um sound magnification. >> Yeah, >> there's ways of doing it. I don't know if it's 100% success, but they they're able to find water main leaks often. Is that a possibility that I mean that'd be an awful lot of water coming out of a well to do that? >> Yeah, I don't know the situations, but you could certainly investigate that that method. >> Okay, >> nothing for me. >> I have a question to start with with my council update and I don't know how much I can say so I'm looking at you. I'm sure you know what I am referencing. I sent you an email. >> You did. >> Um, am I allowed to keep talking or >> um, >> can I not? >> Mayor, members of the council, I think it would be best if we talked about that offline. Um, I it's still something that I'm uh making inquiries about. Um, and it's something that the whole council would need to make a decision and give direction on. >> Correct. I think that's why I'm bringing it up is because at this point I'm I would like the council to be all privy to the same information and us to have a discussion. So if that warrants a closed session then I suggest we have that or is that an open session? >> Um there I don't know of an exception under the open meeting law that that would that would apply in this situation. Um, but my intention was to um continue kind of unpacking everything that you presented >> and um and follow up later this week. >> So, can I politely request that it be added to the agenda next week whether it be closed or open? if we have that in or two in two weeks, excuse me, that we have a discussion whatever your expertise is as far as closed or open, but it is a discussion that needs to be had and had like ASAP. Um, it's up to it's up to you as the council to decide what goes on the agenda, but I would be prepared to >> So, do I need to tiptoe around but have approval or are we you already in agreement that >> just in the interest of transparency if if I could. Um the issue that Council Member Henderson is referring to is that she sent me an email requesting a legal investigation into um some um discrepancies. I don't know if that's the word. Um >> inappropriate use >> um allegations related to the use of certain funds in the fire department. Um I, as I said earlier, I am still kind of unpacking everything that's in that email. um and making inquiries to see um where certain you know the accuracy of certain information that was in your email to me. Um and as say I would follow up with with the council as a whole with a confidential memo in the ne by the end of this week. Um and then from there uh the council could could direct staff whether to put it on the agenda. >> Okay. >> For an open discussion. How would the council direct staff? >> Through me. >> Through you. Okay. I'm just making sure that we're going through the proper channels. Again, I this is my first goaround with anything of this nature and so I'm trying to make sure that I tread lightly and that I follow the proper protocol. >> Right. And so, yeah, if you could, you know, it would be a matter of responding to me and then I would work with with Zach and Amy to make sure that it's on the agenda if that's the direction of the council. >> I will accept that answer. Thank you. >> Any more? >> No, sorry. I apologize. No, I that is all. >> Okay, we are on to uh >> the new item M. >> Yep, the new item M. who is so this has been updated to accept um resignation of Lieutenant Travis Henderson. >> I make a motion to accept the resignation. >> Second. I'll >> second it. >> I will abstain my vote just for the record. Um, you seconded it. Go ahead. Uh, discussion. >> Um, in his letter, he uh, Travis recommended or said that he would be willing to conduct an exit interview um, with the council. I would be interested in that. I'm not sure if others are interested in that. >> Are those individual or are those as a group? And then they're open, right? They can't be closed. taking those questions in reverse order. Yes, it would be open. Um and to be honest, it is a little unusual for um a council to as a whole to have an exit interview with an individual employee. Um, if the council is interested in doing that, um, we'd have to, um, kind of talk about how that would go so that the information that would be presented, um, was related to, uh, Lieutenant Henderson's employment specifically and not about, um, personnel data of other employees in the city so that we kind of keep it on task. So it would the council would need to have um some parameters around what the exit interview would look like. Um typically an exit interview is done with a supervisor. Um so a direct supervisor, not the council as the ultimate hirer and firer of >> five layers up, >> correct? Not the up the food chain to your boss's boss's boss, so to speak. Um, so it's it's a little unorthodox, but it, you know, it's it's really in your discretion as the ultimate decide, you know, decision-making body as to um hiring and accepting resignations. And obviously, if I could carry on a little bit longer, sorry. Um, you know, obviously you Lieutenant Henderson is is welcome to have conversations with is free to and welcome to have any conversations with any individual council member um you know just as a as a private matter. It just it wouldn't be an official >> an official discussion of the of the council as a whole. >> Okay. Which is fine. Which so if the rest of the council is not interested that's fine. I certainly would too, but I mean >> formal I mean >> under the circumstances I I agree with you. You'd be able to talk openly now. >> So whether whether it's an individual call or >> I guess the question is >> I don't care if I go to Hoodies for breakfast, which >> is fine. >> It's always too busy. I don't want to. My concern is if all of us are interested in having this conversation, are we running the risk of violating open meeting laws if we each individually talk with him? I guess that's kind of my question. >> That that is a good question. However, you know, I mean, if there's no business in front of the council related to his resignation any longer, then you're not you wouldn't >> then it's a resident talking to his elected representative. Correct. That's fine. Okay. you know, I suspect, you know, to kind of backtrack to what we talked about a few minutes ago, um I suspect there'll be some overlap, >> okay, >> in um what would the followup that I'll have to do with uh Council Member Henderson's request to me. Um but at the same time, like I said, it's it's um under under, you know, this the parameters of making sure that it's only that it doesn't bring into the conversation um personnel data about other employees of the city. um then or other private data for whatever in whatever other classification. Um you know it is something that the council is free to to schedule. It would it maybe would be better during like a work session rather than during this you know this this formal setting. Um but again it's it's not something that typically happens but it's not unheard of I guess not impossible. So Scott and I have both indicated that we would be interested in having a conversation, but if like we can do one-on-one conversations, that's >> I'm interested in hearing one way or another what Travis has to say. I I guess I've long felt and I understand that these are the rules, but when we do uh employee kinds of conversations in a public meeting just seems absurd to me and I >> it is >> I >> no one else has to do it >> right and I know that's the rules. it just doesn't uh it just doesn't make any sense to me. And >> um having said that, what whatever forum it needs to be, it may be better that those are one-on-one conversations with Travis the resident, right, versus Travis the city employee. Um but if we're going to do something as a group, I would certainly participate in that. I I am kind of more interested in where this other matter goes. Um and maybe um you know we can we could look at it after that. >> Okay. >> Um but I mean if the majority wants to do that that's that's fine by me. But >> I mean we can I'm nothing says we can't also do both. we can have individual conversations and then if based on those individual conversations we feel like it needs to be true a formal conversation we can >> do that. So maybe let's start with individual conversations and see what happens next time. >> Yep. >> Does that seem okay? >> Sure. >> Okay. And without that, I want to add probably over the last 72 hours, I have heard from 15 16 residents, fellow firefighters. I'm sure you all did, too. >> Yep. >> Um most of it outlining Travis's service to the community. I'll second that. Okay. All right. So, we get a motion and a second. Any more discussion? All those in favor say I. >> I. >> I. All those opposed say no. We have one abstain. So, it passes four to zero. >> Can we take a brief moment? >> Yep. All right. That's enough of being a marshmallow up here. go on to item N. >> Excuse me. Sorry. >> I uh do we need a motion and second before we discuss? >> No, let's do that. Let's get to that. Sorry. Yes. Go ahead. We need a motion and a second. Somebody I'll make the motion to approve. >> Second. >> I can second. >> All right. I'll go ahead and discuss. >> Oh, I do a question. I guess with that it does say past 10. Are we talking 1 in the morning or >> midnight? Asked. >> Okay. >> Too late. >> Not okay with it. >> They have neighbors. It's not like And it's outside. No. >> But yeah, I was just going to ask, do we know where it's at? >> It's on the Going to be Winery. Yeah. But is it like down in that kind of valley area or we don't know >> that part? I don't know. Okay. >> Um I think they were asking what I mean they were requesting midnight and they were asking if the council would be okay with any additional time um if midnight was not acceptable. So just >> What day of the week is that on? >> September 27th. Is that >> Saturday? Looks like it's Saturday. So, Saturday. >> Well, I'll be in uh Austria then, so it doesn't matter to me >> cuz life is all about you, Scott. Um I just I have I struggle with people having amplified outdoor music when they have neighbors. Um that just it's amplified music just travels so far. And I mean, that's the point, right? That's the entire point of amplifying music is to get it to travel so far. You have neighbors who did not sign up for this and do not want this and do not want to hear it. Um, and so that just I I go I'd be may be willing to go to 10:30. Um, but I am a kromagin and I hate fun. >> Isn't 10:30 kind of typical time we >> 10:00. >> Yeah, I know. But I mean when we prove these most of these events don't they go to >> most times are 11. >> Oh 11. We have gone to 11 before with uh Riverfest being. >> Well, and my other thing to that though is if the band goes till midnight, >> then people are still there and the band is still there. Like everyone still has to pack up and leave. So then your party's actually pushing to 1, right? So like if you 10:30, 11, whatever, at least then people are gone by midnight. Um so >> well, yeah. And the music stops when they stop. But yeah, >> everyone else is still there and you're still cleaning up and you're still >> Yeah. But you know, >> and again, it's a like I know it's technically egg, but it's they're they have neighbors all around them right now. Those cap rings is a good point. If they put it in the middle of the field way out there, but that's I don't see that happening. >> No, it's not going to happen. >> It's going to be up at the corner where all of their structures are, which is right by all their neighbors. >> Yeah, they get they've got to have power unless they got a generator. So, >> yeah. So, or unless it's way out by the sun's house cuz he lives way >> Yeah, he's in the middle of the >> Then I would be less cranky about it. >> I'm really the wrong guy to pick a side. >> I know you are. >> So, is 11 a better answer? >> I would accept 11. >> 11 it is. I'd be okay with that. >> I'm okay with 11. It sounds like a >> Only because we've done it before. >> I'm going to be a commercial with that one, too. >> I know. So, um amend my motion please approve >> to 11 p.m. >> Okay. Motion and second. Any more discussion? All those in favor say I. >> I. Those post say no. 5 to zero. On item O. >> Good evening, Mayor and Council. This project's been in front of you previously. I think times. April of this year, uh there's a trunk sanitary sewer that exists under Territorial Road near uh Highway 81. Um in about 2010, that line was extended north through what's known as the Stenley property to a point that's located just south and east of the 113th Avenue, which is a dead end culde-sac off of now Dayton Parkway, previously uh County Road 81. That line is to be further extended to service the area. This will all be clear on the next slide. Service area north of here up to and beyond 117th. And again shown graphically um it can be noted the the 1A if you can see that that's the uh the previous extension from Territorial Road near near 81. Um, and then that was extended up with the dark green line is what indicates existing trunk sewer up to about where that number six is. And what we're talking about is the extension from that six up to the north um shown in the the reduh oval if you will. Um, just to highlight the highlighted area is the area to be serviced on this line that relies on it. And then just for reference that which is the the red grid if you will that's what's been discussed as the DDL property which includes the currently proposed or has been proposed operating development for reference. >> So in April council authorized preliminary design of this uh basically evaluate some options and look at what the extension should probably look like for this to happen um for a couple reasons. get a a better idea of what impacts there might be with the construction but also a a better sense of what the costs might be related to that extension. So upon authorization um a survey was completed of the area collecting field information. in the wetlands were delineated to identify impacts and we did identify or at least preliminary look at easements in the area and an appraiser was uh contracted to assign valuations to those easements. So we had a better sense going in of what the land rights might be associated with this extension. Based on that information um as is shown on the drawing, we looked at uh two alignments. One of them I'll just say is straight north. That's the one shown in red, which just follows its its current path and just extends it straight to the north. Um the next the next one evaluated was I'll I'll say uh cutting west and then north and that would align with a potential future roadway through there. Um we did look at both. Uh we we did come to a pretty clear conclusion that alignment one is definitely preferred um based on the reasons listed. It's significantly cheaper, which is to be expected, just it's a lot less impactful and uh more rightaway or more easement is needed for it. Um less complicated just because of the coordination with property owners more than anything else. And then access um to 113th because that would be disrupted with it, which would be being a dead end that would be tough to accommodate um while that work is being completed. Um, and I'll just note part of the reason for that previously being a considered alternative was the expected impacts to the existing property owner um, just off of this extension where it starts. Um, they own a salvage operation in there and they have uh, storm water management that's right in this area and they're heavily reliant on that for their operations. So our initial u speculation was that this would be very disruptive to their operations. After discussions with them, they're very open to working with us to make their operations work during the construction, which is great. Um so um they may be able to benefit from them from it the work as well to um make improvements or further upgrades to it as we our work is allowed to go through there. So just a little back background in it, but alignment one shown in red is definitely the what we recommend going forward with the project. >> And we don't foresee any rightway issues. >> There will be some rightaway needed or easement needed. Um there is some existing as well which makes this unimpactful. Um just for a little more detail on that. Um and we're going to have to work through this. There is some existing easement but it's listed as drainage only. Um, so we might have to acquire additional rights on it. Uh, but either way, we have been in contact with this property owner. They are absolutely open to working with us on the acquisitions of that. There will be some easement needed on the east, but it'll be limited to temporary easement. And additionally, it won't extend any further than the actual wetlands. So, it won't take up any additional spots. So, we're uh fairly confident that those could be um negotiated with the property owners. And it even if not, there are some realignment potential that we could accomplish if we had to. Um, a little bit up to the north here, getting into a little more detail. One easement we did not look at is going to the east through this area. Um, we will contact the property owner to see if that's something they would entertain. Um, we feel there's benefit if they were to provide easement just because on the alignment showing we're taking away the pretty significant screening. There's some large trees along that corridor. >> Um, which we could take down and we could do it without needing additional easement. However, we feel if we shift this to the east, you can't plant 60 foot high trees. Um, we think we're preserving that screening would be a value to that existing property owner and then even the future redevelopment to that area as well. >> And that redevelopment, we we don't quite know yet, right? >> That's what we got to figure out. We we don't there there's been discussions of something happening in the future but no um formal submitts at least that I'm aware of. >> Well, for that area >> where we >> to the right there. >> Yeah. >> Do what is that currently guided? >> Um I think it's low >> medium density >> definitely resident >> and that's kind of what some of the concept plans have shown >> for the moratorum figure. Um yeah. So then you'd really want those trees. >> You'd think that would be of high value. So it preserves it preserves the screening and the the separation between the land uses. And to be honest, additionally, it makes their connection to the sewer even easier. >> So >> well, there could be a lot of winds there. >> We we expect it to be. It can't say until agreements are executed, but we do expect that they would be willing to work with us on that. >> Okay. >> It What is the additional cost to run it? Obviously, there's wetlands and we don't want sewage and wetlands getting together. So, like what are the additional costs to make sure that that doesn't happen? >> It's actually pretty minimal because there the material um below it creates a good separation on it and then there there are some extra um and these will be required anyway with the DNR permitting. They're called seepage collars. So, it's just a way of separating >> keeping the water from continuously trying to infiltrate that pipe if you will. Okay. >> Um it it is a common practice. We do like to keep the structures out of it as much as possible. They're more prone to leaking than the pipe. >> Okay. >> So, we do like to separate those where we can. But again, those we do special lining and different wraps to um further prevent any infiltration that might occur or inflow I guess be at that point. But >> and it's more of the issue of the wetlands getting into the pipe than the stuff in the pipe getting into the wetlands. Is that >> Well, both would be bad. Yeah. >> You don't you don't want either one. You certainly don't want what's in the pipe getting out cuz that's an environmental concern. You also don't want the water getting in. So, you don't want them interacting at all because you're paying to treat that water. Okay. >> So, you would be paying by council to treat >> rain water if it filtered rain water for that matter because it's gone through the ground. Okay. >> So, >> that makes sense. I never thought I always I always thought of it as obviously you don't want sewage in this, but I never thought about the other way around either that you also don't want to pay to >> suddenly your wetland is dry. >> We want everything to be sealed very tight. >> But that's fine. Okay. Thank you. >> So, you had mentioned and sorry, we're but since you're kind of on there that the wetland piece that the that the work um may be preferable to do in the winter months. >> Yes. >> Because easier to drive a vehicle on frozen ground, I guess. And >> yes. Um, wouldn't we, it seems aggressive to be able to have anything ready to go for this winter, but wouldn't we, um, wouldn't it be to our advantage to specify that it be winter work rather than >> uh maybe, and I actually have a slide on just that. Um, so two, I think we can get things prepared in time um to allow it for this season. Um, I am reasonably confident that winter conditions will provide benefit to the contractor. Um, just because they disturb much less and if you've ever seen heavy equipment try to maneuver through sloppy wetlands in the summer, it's brutal. >> Yeah. >> Um, they drag big mats around to stay on floats. Um, >> and it's a lot of extra work when the material is frozen. Um, they'll probably still use some of that, but it it's just it goes much smoother. Um um and I'll address this in a couple slides, but we're our thought is to leave the window open. We think we can get bids or contract awarded hopefully even early December >> and then give flexibility. So if if for any reason, you know, somebody does come in and say they would rather do it in the spring, which can certainly be done. It's just a additional provisions that they have to supply for it. But if they feel they could do it cheaper, they could bid it either or. At least that's our thought at this time. Did that address? >> Yes. Thank you. >> Um, so just the the cost to it. We did put a a closer construction cost to it, if you will. Um, looking at some of the information, there's there's still some unknowns in there that'll be flushed out with the further design, but um, we have the whole project cost at about 815,000 as of right now. And just to note the funding sources would be the city sewer fund predominantly um with the oppetin or oppetin or other developments in the area they would be supplying fees with that that could be directed towards this to um to help with the payment. And then additionally, if there's any shortfalls or or desire to do so, uh we could work with any developers including Oppetin or others for direct contribution towards this because everybody north of this benefits um from it. We're just at this strange point where we have to get 800 ft or whatever that is to realize the benefit. So, we're kind of at that that first point. Once we get to that, then it's all direct connections to to service from the pipe. And then just the project schedule. And here's where I I mentioned, and the only reason there's two columns is is just as was pointed out, um kind of leaving the two options, if you will, for the construction window. Um whether that be over frozen conditions, um or first thing in in the spring when they're able to get out there during the what I'll say, a more typical construction season. Um either way, we're we're hopeful to get information back in front of you in in November. It'll be a tight time schedule. Um and it may be dependent on the land rights. That'll probably be the biggest piece on it. Um we feel we have um a good case for it and we've had conversations with property owners. So, we're optimistic about it, but again, until the documents are executed, we can't guarantee anything. So, uh, our intent is to move forward, have that in front of you in November, um, or I'm sorry, October, so we can open bids and award in November. I said that wrong. Um, and then start construction in December if if they choose that option. So, that was the thinking behind it. And then the the final completion date would be altered slightly. Um, only because if they complete the work in the winter, they do restoration right away in the spring. if they wait with work in the spring, the restoration doesn't take place until that work is complete, which pushes it back a couple months. But, um, regardless, uh, we shouldn't be in a time crunch, if you will, to get this online because even if any development moves today, they're not going to be ready for sewer by August of next year anyway. Or if they are, they they did a great job. Pull off a good feed. So, um, our recommendation, there's a proposal for engineering services that would take it. It's listed as final design. That would be for services all the way through the project should it continue. Um but all we're asking for is authorization on the final design portion of that proposal at this time. Um and then we do recommend moving forward with the easement acquisitions immediately just to that'll be the critical path on on delivering the project. So that's all I had. All right. Need a motion and a second. >> I make a motion. I'll second discussion. I got nothing. We're good. Good. Good. All those in favor say I. >> I. I. >> All those opposed say no. Five. On the P playground equipment supplier selection. >> Good evening, mayor and council. Um I'm here to uh get a recommendation for uh the equipment supplier um for area 21 park. I presented a couple of months ago um with uh a recommendation from the uh parks commission uh council uh requested I um look at another supplier um which I have done. I reached out to them and got them to supply additional quotes. um they um were significantly cheaper. Um but there are other considerations within this. Um the delivery timeline that they were proposing um was 12 to 14 weeks. Um and game time can do it within 6 to 8 weeks. Um and the installation timeline um for game time we could get it in this year. Pro Playgrounds. Um, at the time of uh asking them, they were already booked out through October, so they would not be installed until spring 2026. Um, I did ask for some reference feedback um because it's a a company that we haven't used before. Um, there were four um references that they supplied. I asked for city references. They haven't installed any parks or play uh playgrounds in parks um in any Minnesota cities currently. Um they um sent out um references for a church um an early learning center um one park that I couldn't uh find or get anybody to talk to me about and the other one was uh an apartment block in Minneapolis. Um I left messages. I only got one response. Um and their response was the sales staff was great to work with. Um but their installation was somewhat delayed. They uh kept getting the date changed uh two or three times before they arrived and then the installation they felt was very sketchy um because they did not appear to have the the right equipment to do the install safely and uh the tools that they were using didn't appear to be the right tools to do the job. Um I asked her about um how much use this playground gets. Um and it's a church playground and they only get three families there during the week um on a weekday. Um mainly it's on Sundays after services that they get maybe 20 possibly 30 families depending on the weather. So it's a very low uh usage compared to what we would be looking at. Um this would be servicing four neighborhoods. Um so it's a significant amount of uh different usage. Uh the grant funding um we were awarded $100,000 um from Henipin youth sports grant and the grant is capped at 100,000. So any money that is unspent for that grant uh Henipin County keeps and the grant needs to be used by May 2026. So there are a couple of considerations for uh getting it in. Um, so, um, I presented this to the, uh, parks commission and they were unanimous in saying we should go with, uh, uh, Game Time, um, the company that we've used, um, already. So, I'll be looking for your direction on this. >> I'll I'll add that I was kind of the proponent to create the pro playground deal. Um, and because the uh install seems a little sketchy and the uh the grant covers most of it, I'm fine with going with pro playground. >> The game time. >> Yeah, game time. I said that wrong. >> Game time. >> So, I'm I would I would like the game time one. I'm with the parks commission on it. >> What was the delta again? >> Oh, you got it up. >> Yeah. >> Put it back up. >> 32,3161. And then >> there you go. But ultimately something like >> really the grant is paying for it. So yeah >> for almost all of it and >> except for 25,000 but if pro playgrounds doesn't get their stuff in time we could actually be out 93,000. >> So if like if quite frankly I think game time is probably going to be a cheaper deal actually even though it's technically more expensive on paper just because we know that they'll get the job done in time to use our grant. >> Yeah. Yeah. I think that makes sense. >> Yeah. Yeah. The other outfit is a Florida outfit also and so we have no real history on them. So >> yeah. And yeah. Okay. >> I made a motion. >> I would agree motion >> with with the conclusion. I I think that, you know, maybe this pro playground was at a bit of a disadvantage since we came to them kind of late that we >> maybe would want to um you know, bring them into the the next part process sooner just to see where they're at. >> I >> I don't want to put too much weight on on the one reference that you were able to obtain >> that that you know, maybe that's maybe that's fair, maybe it's not, but it's I think I don't know if we want to go off of just one one reference and I know that's all you were able to obtain, >> but um you know it certainly if the quality of the equipment is different then you know that's that's sort of a deal killer to me but um I guess we don't know that from what we've seen. So I would just suggest that they stay on the list for the next go round and at least get an >> and I certainly from we'll do that and I know that um Game Time >> do similar playground equipment to this company does uh but they only supply it to early learning centers and stuff like that. So I could get you know pricing on that from Game Time as well if that's something that you're interested in that comparison costs and and what that type of equipment is against what we're currently buying which is a more robust product from what I understand. Mhm. I can certainly do some more in depth on the next playground for sure. >> I will just put my input in that I agree with everything that we've said. I'm on the same page, but I also want to acknowledge you going back and doing this process all over again. So, thank you for taking the time to do that. >> Okay. You You're welcome. >> All right. Need a motion. >> Make a motion to give the contract to game time. >> I'll second. Oh, good stuff. Thanks, Scott. >> Um, any more discussion? >> All those in favor say I. >> I. All those oppos say no. >> Carries five to zero. And we are on to the report. Everything's peachy keen. >> Are we good? >> Does it look good? >> No. Yeah. I wait for questions, but um yes, mayor, members of council, I'm here to report the quarterly report. If you have any questions, let me know as as we go through the slides. Otherwise, it's hard to go back and figure out what slides you're asking about. Um, normal operation for the general fund. Overall, as you can see, our balance has dropped significantly more over the last few years than it has in the previous years. And the reason for that is because of building permits. So, building permits were kind of keeping our inflated numbers. We do have the general um W process that happens with most cities, which is tax le doesn't come in till July. So, a big jump in July and then we have through the end of the year, comes in at the end of December. that we have to go through the first six months of the year without any dollars coming in that are the major players for the operations dollars. So, it ended positive this year, which is a positive. Last year, we were at $93,000 negative at this same time in June. So, which is good. Um income statement for the general fund overall. I mean, again, it looks really bad when $3.7 million negative at the bottom number with the variance, but um I'll tell you that uh we did get our tax dollars in in July and we're back up in right where we're supposed to be at. So nothing major to report here. Um talk about I said timing on first half taxes um charges for services and intergovernmental sorry the intergovernmental revenue comes in in Q4. That's the stuff I talked about. Police state aid, fire state aid. Um typically we get some like recycling grant dollars. Um all of those dollars come in towards the end of the year. So the timing is is mostly off. So don't wor into all that. Don't be too worried. Um audit is a timing issue. That's no problem at all. finds and forfeitures that's related to the $30,000 that I mentioned last time in Q1 so it's any differently budgeted for 30 grand I thought we're going to still get the credit card fees in and then pay them out and that's not the case that actually goes to the credit card company so that's a budget mistake on myself and 30 grand we're not going to get so I got to make sure we make it up somewhere else in revenue dollars and we're doing that um whether either cutting expenses or getting other revenues so um audit fees again that's where we went out for RFP um they were higher than what I wanted them to be and I don't know if it's just based on the fact that go for general costs have gone up. We haven't gone off for RFP in I don't know how long. It's been a long time. Um this is similar to Metro West. We got a good deal. We just kind of kept with it. Um number five, planning and economic development. That's under budget. That's based on the fact we haven't used any professional services so far. The one we did approve. So it was noted in the budget that we have $30,000 of kind of unallocated dollars for for professional services related to whatever the council wants to work on during the year. Um and one of them has been identified as the small area plan. was $15,000 of that 30. We haven't got the invoice for that yet. So, I anticipate that will come, but again, we haven't spent service dollars. We still have $15,000 left. If the council wants to do any other projects related to planning or economic development stuff, we can most certainly do those things. They're not it's not allocated out. We also the same thing in the budget for 2026 just to keep it consistent over years that we have another $30,000 of if something comes up and the council wants to look at it whether that's comp plan related transportation related planning whatever um that we're able to do those dollars without you know having to worry about what the budget looks like money that just went to um the uh uh the help we got I'm trying to remember the company it was from it >> yeah from Abdo HR you talking No, >> the the small area plan that you were talking about. >> That's from Stantech. >> Stant's doing the mortorium area. That's what we're talking about right now with $15,000. >> Okay. That we were talking about. >> All right. >> I don't know what you're referring to. So, I'm trying to figure out >> was in the ditch. >> Okay. Sounds good. >> What happens? >> Um and then fire suppression is way under budget. Again, that's due to not hiring the full-time officer or full-time employees. Um we will see where that ends up again. you'll have to add some money back into that because we have to then pay for the fire relief aid which is not in that budget number. So just so that you're aware of where those numbers are at. I'll try to unpack those as part of our budget discussion which we had earlier. And then seasonal employees started obviously in May or June which is not all the way through Q. So um we only had a couple months of those dollars being spent for seasonal employees. >> So fire suppression refers to the fire department. That is fire that is the official term of the department is fire suppression. I don't know why that is but that's just a term it uses. >> Okay. Um what is the emergency management? >> That would be basically that's sirens. That's repairs. So I think this year the reason why that's more expensive. It wasn't explained and I believe it's because we had some repairs on a couple of sirens in town. Okay. >> And those need to be redone. I don't know often. I'm going to look at my two emergency managers over here um the fire chief and the police chief that explain to me what's going on. Yeah, the uh siren in the Dayton uh park needed to be rebuilt. So there's three four or $5,000 to rebuild that siren. >> And then uh the other part is Hyper Reach, which that um emergency management software. Again, that's overall for the whole year. So it was planned to just have hyperreach for the year for that um software. I think it's like five or seven grand or something for that software for the year. >> I believe it's 5200 or something of that nature. Um and but the reason why it's going to be over budget for the whole year is because of that siren. We didn't plan to repair a whole siren. So that's the >> going to be the delta at the end of the year. >> Okay. >> Good question. It's just not explained because it doesn't meet the criteria. >> Yeah, we did. >> Good question. >> Anything else in this one that I can help with? Again, not nothing of concern. It's just more or less a lot of it has to do with timing. And that's what kind of stinks about doing these income statements is most of it has to do with timing. Either we make a onetime payment or we don't get paid till the end of the year. I don't love that explanation, but that's just how it is. Um, we don't budget by month. >> Why is the mayor and city council uh costing more >> subscriptions and memberships? So, you pay all your subscriptions and memberships in the beginning of the year. Okay. >> And then um you uh get the budget towards the end of the year. Again, we don't budget by month and I think that's me council member Fashion's comment a couple times. Why don't we budget by month or by quarter at least? And we just don't. That's just how government works. happy to do it because I know when most of the timing is going to happen. So, it's like, oh, I know it's going to happen in Q4, but or just like taxes, I know it's not going to happen till Q3, but >> I've never do acrruels for known expenses. >> Nope. >> I don't know why. >> At the end of the year, we do. Or if I had maybe more staff members, I would, but we do not have that. >> Good. It's always good comment, and I appreciate the comment. So, um, this is cash balances by fund. Um, nothing major to report here. Very, very typical expenses. EDA bought land. Nothing's changed since Q1. Um, we slowly decreased the funds in 342. Um, we started collecting TIFF dollars. Um, we closed out the project for the Dayton interchange project for 253 grand that came out of the storm water fund. Any major questions there? Nothing that's dramatic on here. That's different than before. Um uh we're getting wellhead dollars back. So that's why the increase in water. So that's probably the biggest increase on that year on the change from last year is we started getting some of the um dollars back related to the wellhead treatment plant. So we've been paying for that out of it and we got about right now we're at $2.75 million back from grant money. Um, and we just submitted for another $1.7 million of grant money last week. I think we got $700,000 approved. Then I need to provide some documentation back today for the other million. So, we'll see that water fund will increase again because we're still working on getting that grant money back. >> This is unrelated and I'm sorry I didn't bring it up at the appropriate time. Did we did we figure out if we are prepaying Maple Grove or >> That's a that's a future question. Um, a great question. Um, how do I address that question? Uh, >> I should have brought up during my update. >> Oh, no, it's a great it's a great question. We are we are currently prepaying Maple Grove. Your comment, I think most of the council knows or met with various ones. I think I think I've met customer fashion and just because we haven't met with our monthly one-on-one meeting, but that's related to the whole >> water and future water and are connected to Maple Grove. Are we going to have our own system conversation? I think I've had it with almost every council member except for council member fashion. So, he's going to be in the dark here cuz he's I haven't met with him yet about it. But, >> um, >> yeah, I guess the conversation is how much have we paid so far to Maple Grove? How much do we owe them still? We don't owe them still. So, just want to make sure that we we're all aware of that. How much is the future going to cost us? Cuz we don't know that answer either. That's also still unknown. Um, they haven't technically put in any new wells for us yet. So, it's kind of a prepaid dollars. But, >> can we get that back? >> Yes. I think that's one of the I was going to clarify me with customer Henderson because when I talked with her, she was the first one got the information because I happened just based on timing. Um the conversation happened with Maple Grove. We asked Jason and I had been working with Maple Grove for at least 4 years to try to get an answer out of them. How much money do we actually owe you for hooking up to your system? Um, the agreement that was done back in 2006 basically had a onetime $750,000 payment and then didn't give any other amount for that besides $750 and then unlimited dollar amount for what we owe you and we'll just prepay you for connection fees for the next however many years and it's a 30-year agreement. Um, so we've been paying connection fees as they've come in. So that's why we collect two fees in the south of Dayton is because the Maple Grove we have some for ours and obviously have some for theirs that we have been paying them. Um, and we've just been paying them every single quarter. That's what we do. We collect the money every quarter and give them a check every quarter and say, "Here's what it is." And Jason and I have been working for 4 years, four and a half years to try to get the number out of Maple Grove. And we finally got the number and it's uh $4 million that we um have to pay Maple Grove for their hookup essentially the cost to put in the wells, put in the treatment plant, our portion of the pipes, whatever may have you. Um, and we've paid over that money. We've already paid them more than the $4 million that we were told that it was going to cost. >> 5.7. >> Yeah, we've paid them $5.7 million of collection fees. Again, that's not coming from the residents of Dayton. It's coming from new homes. But then should we be continuing to charge those new homes for the connection fees if we don't have to pay them to Maple Grove because it's a prepayment because they need future wells to serve us, which they've given us an estimate of $7 million for future well costs. Um, but they have not been installed yet, which is a small detail that I missed with council member Henderson that I thought that they had already been installed and we needed to owe them $7 million. This is actually not the case when I reread the email. I believe I was with either asked him after that and I apologize Henderson. I didn't follow back up with you. It's not because I wanted to keep you in the dark. Just because I met the email and I'm like, I'll just follow up with her when I >> I'm not that fragile. You're >> I'll just meet with her next. Um, >> but yeah, we are prepaying Maple Grove. >> Okay. So, I haven't talked to Maple Grove about that yet. >> Do we have a timeline on when they think they're going to put in those new wells? Do we know that those new wells are needed? Nope. >> Wells question mark. >> I'm going to go with and if you don't know, that's fine. I'm just like questions that I'm now thinking of that. >> They're good questions. >> I can just add for context. So when Dayton originally did their water plan, they identified Maple Grove as supplying some portion of the water in perpetuity. U so based on that future demand, which are nowhere near needing that at this point, but that future demand, they have planned for additional wells. So they have built, I believe, one one well or maybe two. Either way, they've built wells that have sufficed for the demand that Dayton currently has and they're planning to build more as they need more to supply for Dayton, but there's no timeline or anything. So, um, in my opinion is is it you want to adjust your plan to rely 100% date and water, they don't need any more wells because they're already satisfying and at that point, but you need to make that commitment because as of now, it just says when your contract expires, it can be extended. >> Yeah, they'd have to do something by the 2035. >> We got to make a decision by then on which direction or probably two year, three years. sooner than that would be >> sooner would be better sooner would be better so you can settle up on this >> kind of look at this and see are those connection fees I mean let's say we kind of roughly figure out where when they need to put in another pump with those connection fees that well of course we've seen our bills drop too but I'm just wondering if they're coming >> I it's hard to say well the other part of it is they need wells too. So whether it's for us or for them, I mean who's to say which well is for which person because everybody benefits from both communities benefit from it. >> Um so I I don't know if I have a great answer. I mean those are the things we would talk about get that answer but >> yeah so my sorry no you go ahead. >> I say we will circle back. >> So my plan was to talk at this at the second September meeting so that you had time to conversate about stuff. That's why staff will still I'm still gathering all of the information so that you're able to go and I can work with Jason say hey we need this information that and so if you need something specific to that conversation which I think is appropriate let's have just send an email to me would be great so that I know what I can need and need to grab for >> the softened water question they're not going to answer until 26 >> 2026 >> so I mean it seems to me that's a significant input into what we decide to do >> yes I'm not saying you have to make a final decision in this year. But I think it's more or less you need to have a general idea of what we're up against potentially >> as Dayton and saying we need to have some conversations now so that we know what to have in the future. I would rather have you have pre- discussions than have last minute discussions about we need to do this now. You have we have a month to make the decision. Figure it out. That doesn't ever bode well to good decision- making. I'd like to have like a if they go softened water, we will do X. If they don't do softened water, we will do Y. And like have those decisions mostly fleshed out. And then once they make their decision, we can like >> Do we know the timeline? We don't know the timeline on their decision. Correct. >> Um they know 2026. >> Yeah, we early 2026. That's what we've been told. And that's when they'll know their information back so that they can make their decision on what they're going to do. I don't know if it's going to be right away. Like I don't know if they're going to go they've already I don't I don't know where council's after maple like are they follow down but >> the way they worded it in the email was they hopefully will have cost estimates associated with the treatment in early 2026 so they're still very very early in their process that's just to get a cost estimate >> and I would assume that part of their decision-m would be what we've decided or them again they think that we're going >> impact it's going to have some impact >> I think it would have a large impact >> they reached out even two or three years ago um to just ask Dayton's plan because they wanted to factor that into their decision. So, absolutely, they'll be um looking to get an answer from Dayton on what their plans are. >> And I think that's what to your point, Mayor and Governor Van Aston, and my understanding, all all of you are the same question is what what do they do? What do we do? What does that mean for us? What does that mean for them? >> And that's where I'm here to provide as much information I can so you guys can make an educated decision. The other thing is I mentioned this when we were talking is what we signed up for with that >> and I have not had a chance to find that agreement. So part of your question was >> increases percentage increases whatever that was limits. >> The corgan mayor was telling me just just so everybody knows that when they signed the contract Maple Grove it did limit the increases >> per year. Per year. >> So if they suddenly go with soft water, you know, does that kick in? I I don't know. Cuz otherwise if they go to soft water, we're in a deep well. We're done with them. We can't do that. >> Well, we're locked in till we are all dead and gone because you have to recover that, right? Like that's >> this conversation has gone morbid. Let's move on. >> I talked about pigs and then death. I apologize. >> We're having a conversation in the future. Um, we had conversations with all of you except for Dave and Dave's this Thursday, so it's not like it's going to be hidden. Congratulations. You got a preview. Um, but um, yeah, like I said, this is a future conversation to have and again, my job is to prove information to you to make an educated decision. That's my job. >> Sorry for derailing. >> Good. It's a good question. So, um, water fund. Um, I would say nothing really major here that you need to be concerned about. We're we're favorable in revenues and miscellaneous. The miscellaneous dollars is the million dollars of federal money. So, that will be more as the year goes on as we get more and more federal dollars. We got the we got 1.75 million last year in state money. So, that's why that's not in there. When I mentioned 2.75 million over the last year, it's because we got some in 24 and the rest has been in 25. So, the state money came in first. Federal moment federal money will come in second here. Um, salaries and benefits are under budget so far. Again, we've kind of allocated different spots based on what people are actually doing. We try to analyze that every year. Marty and I sit down and look at and go, "Okay, how much time are they spending here? How much time are they spending there?" And analyze as best we can based on his um graphs that he does with his time, which is fantastic. He does way more time calculation than I do. Um and then supplies are um you know that we purchase a lot of meters this year. So we are trying to move people over from the old meter style which is kind of a a ball and a meter that would ro roll around and that spins the dial. Um it's now done by laser by for our AMI system. And so we're trying to rotate people over it from the old meter to the new meter. Um it's slow process but it does work well and um the laser measure seems to be more accurate and doesn't slow down over time. So, what we've seen over time is that ball ends up slowing down with the water quality, >> and then water is now cheaper, but the water still goes to the meter at the same rate, but the ball doesn't spin in the meter nearly as fast as laser won't wear out. >> So, um, we get lots of calls and when they get their meters wedged, then they get charged a lot more. >> Um, but at least it's accurate. That's my main thing. Um, let's see your utilities. Um, we're way over in utilities. That's um related to water charges. So that's just a timing issue um based on the fact that we actually didn't pay MG growth in time for their water last year and we didn't allocate it back like we do now. So last year um I believe it was around this time or so we had a conversation about 2023's budget about how we were so far over and we needed to do better at putting dollars back to where they're actually being spent at. So if they're spent in June, let's put them back to June and don't put them in July. Um in 2024 we put them in July. And so that's why it's off by a month. So it's about a, you know, our third second quarter, April, May, and June is typically a higher usage of water than it would be in January, February, and March. So that's why it's off that $38,000 just simply based on timing. So again, it's more or less a water charge issue. Um yeah, major things you well well forward rehab is the big thing for um this year in repair maintenance. Last year it was the Braburn Trails water extension. So that is water extension came from Brayburn trails and goes down underneath the trail that goes by Sundance um golf course um to towards Territorial Trail to be able to create a loop system. We had the developer put that in and we reimbured them there last year for that work that will eventually become a loop. Right now we're about that far on the map away from a loop system and um we are unable to get the last bit of easement to make that loop. So, um, if you have any more comments or questions, then I'm happy to explain more information on that. But we're about that far away from a loop and I don't think that's going to happen anytime in the near future. But >> I'm just wondering because we're so far off on repairs and maintenance. >> Yep. >> That I mean, it is what it is when stuff breaks or, >> you know, but it seems like we have something that happens >> at least the last two years. >> Y >> um that that maybe we ought to be budgeting that a bit differently. I would agree with you. I don't think any of us thought world well four rehab was going to have to happen after we just installed that thing 5 years ago. So it's a fairly new well. You typically see those rehab projects happening after 20 years. But um I don't disagree with you. One thing that this goes into it goes into the water rates. So we're very cognizant about the water rates and trying not to jack those up too much because it does affect everybody's monthly bills or bimonthly bills you should say. Trying to figure out what the right number is. And so it's always historically been, okay, we don't want to jack it up just because it happened one time to your point, which we looked back at repairs and maintenance a couple of years ago in the general fund and said, okay, is that a one-time thing or is that a consistent thing? And it looks like it's more consistent than it than I'd like to admit. So, >> and there's no way to ensure that. It just boggles my mind that all these cities have to worry about these big unforeseen costs and nobody >> I mean I'm sure we could pay for insurance for it. I mean you can pay for insurance to insure your right hand if you want to. So yeah I mean you could probably pay for it but it's not covered by our league insurance if that's what your question is. >> Yeah. No, I guess it that was my question is could we could we look at getting it but I guess it's like anything else. They're going to scrape some off the top, but at least that levels your costs. >> We can look at that and check out some things. Marty and I can look and see if we could find some insurance people that will be able to cover it and write write a policy for it that would cover those kind of repairs and maintenance items. Um, I don't know what the cost is going to be. I have no idea, but willing to do some research on it if that's what culture would like us to do. >> Well, I don't know if you guys would have better luck, but I've never had any luck. Anytime I've had to contact my insurance company to pay for the things that I have paid them to pay for, it has been an utter nightmare. Um, and I've never ever had a positive experience with an insurance company in my entire life. So, I personally would find it worth the paying their extra fee on top of it, but I do understand the it would at least level our budget and we could like predict that number then we would know what that number is. So, but I'm not a huge fan of insurance. I apologize if anyone in here is an insurance broker. So I'm hearing I'm hearing two I mean we can we can look into it if that's what the council wants to do. >> Is that a typical thing or >> I don't know that's that's >> Do we know of other like this might be a silly question but do we know of other cities that have been done that >> for all the cities that I've worked for worked as a whether a consultant or actually work for never heard of anybody from any size. that I'm knocking your idea. I'm just asking like for reference like >> and that's all I was asking for is impossible. >> Yeah, I don't think it's impossible. >> I'm just saying like a recommendation from uh your insurance company must suck. Mine's great. So, if you need a name, let me know. Um but that's kind of what I was asking. >> I think it's worth exploring at the at the hospital. We did carry insurance for those um larger kind of infrastructure repairs. Um, you know, companies like Chub and FM Global >> are the two that I've dealt with in the past, but um, >> do you want to send me just a text message? Would be great for those names cuz I don't know how to spell either one of them. >> Okay. >> Yeah, I don't think it hurts to ask. >> Okay. No, that sounds good. We can do that. Said we might we might pay more than what we need to some years, but that >> that's the process of insurance. That's how that works. So, >> you got to either do it annually or not. But the predictability is nice to have. >> Sometimes it's worth paying a little bit more for. >> Good questions. Anything else for the water fund? >> Overall is healthy. Sewer fund is the same way. Overall healthy. No major concerns that I have for where we're at. Um, we're over budget in or over budget in charges for services, which is anticipated just based on where we're at with the year and, you know, under budget in professional services or over budget in professional services, which is likely related to just timing of what we're paying for Met Council because we pay Met Council on a monthly basis for water. So, or sorry, waste water. I apologize. Any questions on the sewer fund overhaul? Okay. I said that there's if there's any major things that ever come up, I always make sure the council knows before this quarterly report so it's not a surprise. So quarterly report is more just a an acceptance process. Any questions? Stand for any questions. >> No. >> All right. Seems like we're good. >> And with that, if there are no objections, we'll be adjourned.