Meeting location: Braemar Golf Course 6364 John Harris Dr. Edina, MN Parks & Recreation Commission Meeting Agenda Tuesday, October 14, 2025 7:00 PM Accessibility Support: The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large-print documents or something else, please call 952-927-8861 at least 72 hours in advance of the meeting. 1. Call to Order 2. Roll Call 3. Approval of Meeting Agenda 4. Approval of Meeting Minutes 4.1. Minutes:Parks & Recreation Commission Sept. 9, 2025 5. Special Recognitions and Presentations 6. Community Comment During "Community Comment," the Board/Commission will invite residents to share issues or concerns that are not scheduled for a future public hearing. Items that are on tonight's agenda may not be addressed during Community Comment. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to staff for consideration at a future meeting. 7. Reports/Recommendations 7.1. Summer Youth & Special Event Programming Update 7.2. Edina Aquatic Center Update 7.3. Initiative 1.5.6. City Code Update—Article III. Boards, Committees and Commissions, Division 7. Parks and Recreation Commission 8. Chair and Member Comments Page 1 of 17 9. Staff Comments 9.1. Upcoming Meetings & Events 9.2. Remote Meeting Participation Policy 10. Adjournment Page 2 of 17 d ITEM REPORT Date: October 14, 2025 Meeting: Parks & Recreation Commission Agenda Number: 4.1 Item Type: Minutes Item Activity: Approve Prepared By: Perry Vetter, Parks & Recreation Director Department: Parks & Recreation Item Title: Minutes:Parks & Recreation Commission Sept. 9, 2025 Action Requested: Approve minutes from the Sept. 9, 2025 Parks & Recreation Commission meeting. Information/Background: See attached minutes. Supporting Documentation: PARC Minutes 9-9-2025 1. Page 3 of 17 Draft Minutes☒ Approved Minutes☐ Approved Date: XX/XX/2024 Minutes City of Edina, Minnesota Edina Parks & Recreation Commission Braemar Golf Course Sept. 9, 2025 7 p.m. 1. Call to Order Chair Pfuhl called the meeting to order at 7:02 p.m. 2. Roll Call Answering roll call were Commissioners Bye, Garazatua, Hulbert, Wick, Kane, Pfuhl, and Student Commissioners Harrington and Syed Commissioner Welsh arrived at 7:04 p.m. Commissioner(s) Absent: Spaulding Staff Present: Staff Liaison Perry Vetter and Administrative Coordinator Janet Canton Chair Pfuhl noted that an amendment needs to be made to the agenda. Item 7.1 is going to be removed from the agenda; General Manager Patty McGrath is unable to attend tonight’s meeting. She will give her presentation at the October Parks & Recreation Commission meeting 3. Approval of Meeting Agenda Motion made by Kane to approve the amended meeting agenda. Motion seconded by Garazatua. Motion carried. 4. Approval of Meeting Minutes 4.1 Minutes: Parks & Recreation Commission Aug. 12, 2025 Motion made by Hulbert to approve Aug. 12, 2025 minutes. Motion seconded by Kane. Motion carried. 5. Special Recognitions and Presentations 5.1 Welcome Student Commissioner Anna Harrington Staff Liaison Vetter introduced new Student Commissioner Anna Harrington and each commissioner introduced themselves to Student Commissioner Harrington. 6. Community Comment None 7. Reports/Recommendations 7.1 Edina Aquatic Center Update . Page 4 of 17 Draft Minutes☒ Approved Minutes☐ Approved Date: XX/XX/2024 7.2 Initiative 1.5.3: Review 2016 Parks & Recreation Strategic Plan content, identify key study areas to include in upcoming 2026 update for topics, research and potential data collection. Vice chair Kane informed the commission he is the lead on this initiative along with Chair Pfuhl and Commissioner Welsh. Vice chair Kane gave a presentation on where the working group is currently at with this initiative. There was a discussion, and commissioners asked questions. He asked the commission to look it over and if anyone wanted to add something to reach out to the working group and they will alter the document and will provide updates on the initiative at the October meeting. 7.3 2025 Parks & Recreation Commission Work Plan Updates Initiative 1.5.1 – Review and comment on Braemar Arena Implementation. Staff Liaison Vetter informed the Commission he will send out a doodler poll in the next couple of days to this initiative’s group to go over the presentations. They are also going to be scheduling with all of the stakeholders to review the plans for the arena. This will eventually be brought to the commission. Initiative 1.5.2 – Review and compare park shelter building amenities and function. Nothing to update Initiative 1.5.3 – Review 2016 Parks & Recreation Strategic Plan content, identify key study areas to include in upcoming 2026 update for topics, research and potential data collection. Already discussed. Initiative 1.5.4 – Research and if feasible, develop action plan or further research of no more than two Alternative Funding Strategies (2023 Work Plan Item) to progress that initiative. Chair Pfuhl informed the commission there is nothing to update but they will be giving a presentation at the October meeting. Initiative 1.5.5 – Review Climate Action Plan priorities and conduct research on external park agencies that are implementing projects that would be beneficial to the Edina Park system. Commissioner Wick informed the commission there is no update to give but is currently doing some research. Initiative 1.5.6 – City Code Update – Article III. Boards, Committees and Commissions, Division 7. Parks & Recreation Commission. Staff Liaison Vetter informed the Commission he will probably bring this initiative to the October meeting. He indicated he was briefly able to glance at it and it’s pretty comprehensive. He noted he will send this to the commission as soon as possible for everyone to review. Chair Pfuhl asked the commission to look at it so they are prepared to move on it at the October meeting. It was decided to move Initiative 1.5.4, Alternate Funding Strategies to the November meeting because there are already quite a few items set for the October meeting. Page 5 of 17 Draft Minutes☒ Approved Minutes☐ Approved Date: XX/XX/2024 8 Chair and Member Comments  Commissioner Bye asked what the official use policy is for the Braemar Golf Course after the course closes. Staff Liaison Vetter replied usually around Nov. 1 is the last day the golf course is open. After that the course is open to walkers and if they get snow they will start to groom for cross country and Nordic skiing. People also walk their dogs, but they are not deputized to do enforcement, and it can an issue with off leashed dogs. Commissioner Bye indicated that he loves running the trails at Braemar and also runs the course because the golf cart path is amazing. He noted that he has been attacked by off-leash dogs more times than he would like to count. He stated there are two signs that state dogs must be on a leash and licensed with the city. He asked if it would be possible to get more signage on the trailheads and perhaps the course entry. He commented that people should be using the trails and thinks off-leash dogs are the reason some people don’t use them. Staff Liaison Vetter replied that it is not an unreasonable request, and they can do that. 9 Staff Comments 9.1. Upcoming 2025 Meetings and Events Staff Liaison Vetter gave the following updates:  The November Parks & Recreation Commission meeting will be held on Wednesday, Nov. 12  The Braemar dome will be installed at Braemar Field in early October.  The Aquatic Center project kicked off for the pump and filter room and is already underway. They have been told it will be ready for the 2026 aquatic center season. 10 Adjournment Motion made by Wick to adjourn Sept. 9, 2025, meeting at 7:52 p.m. Motion seconded by Garazatua. Motion carried. Page 6 of 17 BOARD & COMMISSION ITEM REPORT Date: October 14, 2025 Meeting: Parks & Recreation Commission Agenda Number: 7.1 Item Type: Report & Recommendation Item Activity: Information Prepared By: Department: Parks & Recreation Item Title: Summer Youth & Special Event Programming Update Action Requested: None, informational only. Information/Background: Amanda Clarke, Recreation Supervisor, will provide a recap on summer youth & special event programming. Supporting Documentation: None Page 7 of 17 BOARD & COMMISSION ITEM REPORT Date: October 14, 2025 Meeting: Parks & Recreation Commission Agenda Number: 7.2 Item Type: Report & Recommendation Item Activity: Information Prepared By: Department: Parks & Recreation Item Title: Edina Aquatic Center Update Action Requested: None, informational only. Information/Background: Patty McGrath, General Manager, will provide a recap of the 2025 Edina Aquatic Center season. Supporting Documentation: 1. 2025 Season Highlights Aquatic Center Page 8 of 17 2025 Season Highlights  Safe, fun summer!  Staffing  Statistics – see below  Hosted three Member Only After Hours Swim events  Member Only nights and Birthday Budge  Facility improvements  Renewed Edina Kids Club relationship  Expanded Concession Hours Member Check-in Daily Admission 5 Pass Adm. 10 Pass Adm. Total Attendance Season Pass Packages Sold Multi 5 Passes Sold Multi 10 Passes Sold Total LG Rescues Concession Revenue 2021 44,002 2022 37,507 2023 32,585 2024 2025 28,204 24,883 44,215 44,349 47,460 42,482 41,567 3,590 5,139 88,217 81,184 80,225 70,686 75,179 1,929 4,874 4,148 3,414 3,111 278 782 342 599 132 100 118 78 100 $157,395 $167,539 $162,632 $152,767 $171,095 * Civic Rec counts each individual season pass holder, not packages sold. 2025 Season Challenges  Season Pass Sales  Variable weather Looking Ahead to 2026  Filter room replacement project  Review pricing strategies and establish Fees and Charges for 2026  Extend the season by one week from June 4 – August 23 Page 9 of 17 BOARD & COMMISSION ITEM REPORT Date: October 14, 2025 Meeting: Parks & Recreation Commission Agenda Number: 7.3 Item Type: Report & Recommendation Item Activity: Discussion Prepared By: MJ Lamon, Special Projects & Engagement Manager Department: Parks & Recreation Item Title: Initiative 1.5.6. City Code Update—Article III. Boards, Committees and Commissions, Division 7. Parks and Recreation Commission Action Requested: This initiative is on the commission's 2025 work plan as a Review and Comment. No motion required. Information/Background: The City of Edina is updating all sections of Chapter 2 – Administration, Article III – Boards, Committees and Commissions to improve consistency, clarity, and alignment with current practices. Each commission’s section is being reviewed to ensure it accurately reflects its purpose, duties, and advisory role. Provided with this agenda item is a staff memo providing rationale for changes, a clean version with the proposed changes and the old version of city code for comparison. Supporting Documentation: 1. 2. 3. Division 7 Parks and Recreation Commission Memo Division 7 Clean Version Parks and Recreation Commission Division 7 Old Version Parks and Recreation Commission Page 10 of 17 Administration Department EdinaMN.gov Date: September 3, 2025 To: cc: From: Parks & Recreation Commission Parks & Recreation Direction, Perry Vetter City Management Fellow, Zoe Johnson and Special Projects & Engagement Manager, MJ Lamon Subject: Update: Chapter 2 – Administration, Article III. Boards, Committees and Commissions Code, Division 7 Project Overview: The City of Edina is updating all sections of Chapter 2 – Administration, Article III – Boards, Committees and Commissions to improve consistency, clarity, and alignment with current practices. Each commission’s section is being reviewed to ensure it accurately reflects its purpose, duties, and advisory role. • Timeline o Member Survey: May o Draft Updates: June-August o Commission Review and Comment: September – October o Council Approval: November o Final Implementation: December • Key Tasks o Review existing BC city code sections for inconsistencies and inaccuracies. o Draft revised sections incorporating member feedback. o Distribute revised sections to each commission for review and comment. o Consolidate feedback and prepare a final draft for legal review. o Present final draft to the council for approval. o Implement approved updates and inform relevant parties. • Responsible Parties o Administration: Ensure all initial inconsistencies are identified, review feedback, work with liaisons on drafting updates o Liaisons: Review draft prior to commission consumption o Commission: Provide review and comment o Legal Team: Review updates for legal accuracy. Highlighted Changes: Establishment and Purpose (Sec. 2-255) • Broader framing of purpose: Updated from a narrow focus to a vision of enhancing quality of life and community wellbeing. City of Edina • 4801 W. 50th St. • Edina, MN 55424Page 11 of 17 • Community identity emphasized: New language reflects how parks and recreation strengthen Edina’s sense of place and belonging. • Clarified advisory/advocacy role: The commission is described as an advocate for parks and • recreation, not an implementer of programs. Inclusivity and sustainability added: Explicit mention of accessibility, inclusion, and sustainability aligns with city values. • Human-centered connection: Language now emphasizes how parks and recreation connect residents “to nature, play, and each other.” Duties (Sec. 2-256) • Condensed list: Reduced from a long descriptive paragraph to a clear five-item numbered list. • Advisory focus: Duties emphasize advising the City Council rather than managing or operating programs. • Removed staff functions: References to developing or recommending specific recreation programs were removed, as this is a staff responsibility. • Long-term perspective added: Duties highlight input on long-term planning for the park and recreation system, ensuring future focus. City of Edina • 4801 W. 50th St. • Edina, MN 55424Page 12 of 17 DIVISION 7. PARKS AND RECREATION COMMISSION1 Sec. 2-255. Establishment and Purpose. The City Council establishes the Parks and Recreation Commission to promote and support a vibrant parks, open spaces, and recreation in enhancing the quality of life, fostering community wellbeing, and strengthening Edina’s identity. The commission serves as an advocate for accessible, inclusive, and sustainable parks and recreation opportunities that connect residents to nature, play, and each other now and for future generations. Sec. 2-256. Duties. The commission shall: 1. Advise the City Council on the planning, development, and use of parks, open spaces, and recreation facilities. 2. Review and comment on policies, priorities, and community needs related to recreation services and activities 3. Recommend recreation programs and activities that meet the needs of the community. 4. Review and advise on issues related to natural resources, wildlife management, and preservation of natural areas. 5. Contribute to long-term planning efforts for maintaining and improving the city’s park and recreation systems. Sec. 2-257. Membership. The parks and recreation commission shall consist of nine regular and two student members. Secs. 2-258—2-277. Reserved. Page 13 of 17 Subpart A - CODE OF ORDINANCES Chapter 2 - ADMINISTRATION ARTICLE III. - BOARDS, COMMITTEES AND COMMISSIONS DIVISION 7. PARKS AND RECREATION COMMISSION DIVISION 7. PARKS AND RECREATION COMMISSION1 Sec. 2-255. Establishment. To provide for a city park and open space system and a city recreation program, a parks and recreation commission is established. (Ord. No. 2017-01, § 5, 3-7-2017) State law reference(s)—Appointed by the mayor with consent of the city council, Minn. Stats. § 412.501. Sec. 2-256. Duties. The parks and recreation commission shall develop and review plans and advise the council on the acquisition and development of parks and recreation facilities, and plan and make recommendations to the council concerning park activities and recreation programs. The parks and recreation commission shall advise the council on natural resource, wildlife management, and natural area preservation issues. The parks and recreation commission shall make and furnish studies, reports and recommendations as the council may request. (Ord. No. 2017-01, § 5, 3-7-2017) Sec. 2-257. Membership. The parks and recreation commission shall consist of nine regular and two student members and one commission position that will be an ex officio, non-voting member that is nominated by the Edina School Board and confirmed by the city council. With the exception of voting, the position will be charged with all the same rights, privileges and responsibilities as the other members of the commission. The school district's nominee will comply with the city's rules regarding advisory commission members, except that the nominee need not be a resident of the city. The term of this position is subject to nomination and confirmation on an annual basis. (Ord. No. 2017-01, § 5, 3-7-2017) State law reference(s)—Membership, Minn. Stats. § 412.501. Secs. 2-258—2-277. Reserved. 1Ord. No. 2017-01, § 5, adopted March 7, 2017, amended div. 7 in its entirety to read as herein set out. Former div. 7, §§ 2-255—2-257 pertained to the park board, and derived from the Code 1992, §§ 1507.01—1507.03; Ord. No. 1221; Ord. No. 2001-9, adopted Nov. 5, 2001; Ord. No. 2007-05, adopted April 3, 2007; Ord. No. 2010-04, adopted March 2, 2010; and Ord. No. 2011-02. State law reference(s)—Park boards, Minn. Stats. § 412.491 et seq. Edina, Minnesota, Code of Ordinances (Supp. No. 15 Upd 1) Created: 2025-06-30 12:06:53 [EST] Page 1 of 1 Page 14 of 17 BOARD & COMMISSION ITEM REPORT Date: October 14, 2025 Meeting: Parks & Recreation Commission Agenda Number: 9.1 Item Type: Other Item Activity: Information Prepared By: Perry Vetter, Parks & Recreation Director Department: Parks & Recreation Item Title: Upcoming Meetings & Events Action Requested: None, informational only. Information/Background: Attached are the upcoming meetings and events for 2025 and unofficial projected dates for the 2026 year. Supporting Documentation: 1. 2025 Upcoming Meetings and Events Page 15 of 17 October 14, 2025 Park and Recreation Commission Perry Vetter, Parks & Recreation Director Upcoming 2025 Meetings and Events Date Oct. 14 Wed. Nov. 12** 2025 Meeting Dates Regular Meeting • Aquatic Center and Edinborough update • Summer Youth & Special Event Update Initiative 1.5.6 – Code Update • Wednesday Regular Meeting • 2026 Fees and Charges • Centennial Lakes Park update • Initiative 1.5.4 – Alternate Funding Strategies Time Location* 7:00 pm Braemar Golf Course 7:00 pm Braemar Golf Course Dec. 9 Regular Meeting 7:00 pm Braemar Golf Course * Regular Commission meetings will be held in the Hoyt and Blanchard Room, lower level of Braemar Golf Course, 6364 John Harris Drive, Edina. ** Date Adjustments – In accordance with the 2025 Observed City Calendar. 2026 PROJECTED Meeting Dates (Unofficial) Tuesday January 13 Tuesday February 10 Tuesday March 10 Tuesday April 14 Tuesday May 12 Tuesday June 9 Tuesday July 9 MONDAY August 10** Tuesday September 8 Tuesday October 13 MONDAY November 9** Tuesday December 8 Page 16 of 17 BOARD & COMMISSION ITEM REPORT Date: October 14, 2025 Meeting: Parks & Recreation Commission Agenda Number: 9.2 Item Type: Other Item Activity: Information Prepared By: Perry Vetter, Parks & Recreation Director Department: Parks & Recreation Item Title: Remote Meeting Participation Policy Action Requested: None, informational only. Information/Background: At the October 7, 2025, City Council meeting, a Remote Meeting Participation Policy was approved by the Council. That allows members of City boards and commissions to attend meetings using interactive technology (audio and video) in accordance with changes to Minnesota's Open Meeting Law. Key points to know: • Members may participate remotely when they are physically unable to attend in person (for example, due to medical recovery, travel, or work obligations). • Members must notify their staff liaison at least two business days before the meeting if they plan to attend virtually. • At least one member must be physically present at the official meeting location for the meeting to proceed. • Members must attend the full meeting and have both audio and video active throughout. The City is currently completing technology upgrades needed to support this new policy. Boards and Commissions will be able to begin using remote participation starting January 1, 2026. This policy is designed to make participation more accessible while maintaining transparency and compliance with state law. The full policy will be shared with commission members by MJ Lamon. Supporting Documentation: None Page 17 of 17