--- ## author: Jesse Sierks date: D:20171017085700-05'00' --- ## Work Session Monday, April 13, 2026 5:00 PM ## ECC 350, 5701 Normandale Road, Edina, MN 55424 ## I. Determination of Quorum and Call to Order ## II. Approval of Agenda ## School Board Work Session Monday, April 13, 2026; 5:00 PM ## ECC Room 350 ## I. Determination of Quorum and Call to Order ## II. Approval of Agenda ## III. Discussion ## A. Superintendent Student Advisory Panel ## B. Food Service Management Contract - 2026-2027 School Year ## C. Artificial Intelligence (AI) Update ## IV. Leadership and Committee Updates ## V. Superintendent Updates ## VI. Adjournment NOTE: School Board members may participate by interactive technology as permitted by Minnesota Statute 13D.02 ## III. Discussion ## III.A. Superintendent Student Advisory PanelSpeaker(s): ## Superintendent ## Student Leadership ## Team Members ## Board Meeting Date: 4/13/2026 ## Title: Superintendent Student Advisory Panel ## Type: Discussion ## Presenter(s): Superintendent Student Leadership Teams ## Description: Members of the Superintendent’s Student Advisory Committees will participate in a student panel, sharing their perspectives and insights on life as a student in Edina Public Schools. This discussion provides Board members and others the opportunity to hear directly from students about their experiences, priorities, and ideas. The panel aligns with the District’s Strategic Plan and priorities by centering student voice and reinforcing the importance of student, staff, and community engagement in district decision‑making. Recommendation: Hear from student leaders. III.B. Food Service Management Contract - 2026- ## 2027 School Year ## Speaker(s): Mert ## Woodard, Director of Finance and ## Operations ## B oard Meeting Date: 4/13/2026 Title: Food Service Management Contract – 2026-2027 School Year ## Type: Discussion ## Presenter(s): Mert Woodard – Director, Finance & Operations Description: Prior to the start of the 2022-2023 school year the District conducted a request for proposals (RFP) process to select a vendor to provide the District with school nutrition management services. Various District stakeholders were involved in the RFP process, including, but not limited to, Board members, District administration, the District’s appointed sourcing agent, families of students, and students. A district-wide survey was also an element of the selection process. Compass Group USA, Inc. through its Chartwells division was selected to continue as the District’s school nutrition manager. ## Feedback over the last 4 four school years indicates that Chartwells has met expectations and provided quality service to the District. The District administration plans to formally recommend extending the agreement with Chartwells for 2026-27 school year at a subsequent regular meeting of the Board, which would be the final year of the current agreement. A new Request for Proposal proces s will be conducted during fiscal year 2027. Recommendation: There is no recommended action. Desired Outcomes from the Board: Provide feedback regarding the District’s current food service management vendor and the District administration’s forthcoming recommendation to continue the arrangement for the 2026-27 school year. ## Attachments: 1.Food S ervice Management Sourcing Summary - 2022 ## Proposal Summary ## General Information ## Organization:ISD #273 – Edina Public Schools Date: 4/27/2022 ## Department: ## Administration ## Category: ## Food Service Management ## Process Notes Process used Minnesota Department of Education (MDE)-designed Request for Proposal Process ## Vendors: *Incumbent ## Service Provider Attended Mand. ## Meeting ## Formerly ## Declined ## Submitted Fixed ## Cost Quote ## Submitted Cost- ## Reimb. Quote ## Aramark Yes No No No ## Chartwells* Yes No Yes Yes ## Genuine Foods No Yes No No ## SFE Yes No Yes Yes ## Sodexo No Yes No No ## Taher Yes No Yes Yes ## Eligibility Requirements ## Question Chartwells SFE Taher Authorized to do business with public school districts in the State of MN? [Y/N] Y Y Y Included required bid security? [Y/N] Y Y Y Included signed Independent Price Determination Certificate (MDE)? [Y/N] Y Y Y Included signed Certification Regarding Debarment, Suspension, etc. (MDE)? [Y/N] Y Y Y ## Included signed Certification Regarding Lobbying (MDE)? [Y/N] Y Y Y Included signed MDE-provided Fixed Cost Quote Worksheet? [Y/N] Y Y Y ## Included signed MDE-provided Cost-Reimbursable Quote Worksheet? [Y/N] Y Y Y ## FSMC Profile Data ## FSMC Name ## Corporate Office ## Address ## Website Employees Years in ## Business ## K-12 School ## Districts ## MN K-12 School ## Districts ## Chartwells ## 2400 Yorkmont Road ## Charlotte, NC 28217 www.chartwellsk12.com/ 16,000 81 years 675 15 ## SFE ## 9366 E Raintree Dr, ## Scottsdale, AZ 85260 www.sfellc.com 6,800 18 years 160 1 (and charter school) ## Taher ## 5570 Smetana Dr, ## Minnetonka, MN 55343 www.taher.com/ 3,200 41 years 100 6 ## FSMC-provided References ## FSMC Name Reference State Enrollment ## Chartwells ## Albert Lea Public Schools Minnesota 3,500 students ## Big Lake Public Schools Minnesota 3,000 students ## SFE ## Elk River Public Schools Minnesota 13,191 students ## Bastrop Public Schools Texas 11,059 students ## Taher ## North Branch Public Schools Minnesota 3,032 students ## Marshall Public Schools Minnesota 2,354 students ## Proposal Summary ## Pricing - Fixed Price Structure ## Meal Type ## Proj Annual ## Meals Chartwells – ## Per Unit ## SFE – ## Per Unit Taher – ## Per Unit Chartwells – ## Net ## SFE – ## Net Taher – ## Net Breakfast 106,166 $1.73 $2.06 $1.59 $183,667.18 $218,701.96 $168,803.94 Lunch 485,886 $3.51 $3.46 $3.23 $1,705,459.86 $1,681,165.56 $1,569,411.78 Ala Carte Equivalent 260,393 $3.51 $4.01 $3.40 $913,979.43 $1,044,175.93 $885,336.20 Milk 15,776 $0.65 $0.25 $0.35 $10,254.40 $3,944.00 $5,521.60 Totals $2,813,360.87 $2,947,987.45 $2,623,551.92 ## Pricing - Cost-Reimbursable Structure ## Meal Type ## Proj Annual ## Meals Chartwells - ## Per Unit ## SFE - Per Unit ## Taher - Per ## Unit ## Chartwells SFE Taher Breakfast 106,166 $1.55 $3.68 $3.38 $164,557.30 $390,935.06 $358,841.08 Lunch 485,886 $3.23 $3.68 $3.38 $1,570,869.44 $1,789,178.02 $1,642,294.68 Ala Carte Equivalent 260,393 $3.23 $3.68 $3.38 $841,850.57 $958,845.14 $880,128.34 Milk 15,776 $0.30 $0.25 $0.35 $4,732.80 $3,944.00 $5,521.60 ## Admin Fee (excludes Milk) 852,445 $0.18 $0.13 $0.06 $153,440.10 $109,283.45 $51,146.70 Totals $2,735,450.21 $3,252,185.67 $2,994,699.81 ## Pricing Points – Fixed Price ## Description Chartwells SFE Taher Est. Annual $2,813,360.87 $2,947,987.45 $2,623,551.92 Percentage reduction for premium 93% 89% 100% Point Award 28 27 30 ## Pricing Points – Cost- Reimbursable ## Description Chartwells SFE Taher Est. Annual $2,735,450.21 $3,252,185.67 $2,994,699.81 % for lowest 100% 84% 91% Point Award 26 22 24 The district recommends the selection of the Chartwells Cost-Reimbursable proposal based on the evaluation results of the bid process. The agreement selected is a one-year agreement with three (4) additional one-year option years that can be exercised by the district for school years 2023-2024, 2024-2025, and 2025-2026 should the district be satisfied with the vendor’s performance. ## Edina Public Schools – Food Management – Bid Point Calculator C ost-R eim b ursa b le Pr o p osa l Eva lua t io ns C ost-R eim b ursa b le C on t ra ct Prop osa l Scor ing ## FSMC Chartwells SFE ## Taher ## Evaluator PTO Admin/School Board PTO Admin/School Board PTO Admin/School Board ## Score 83.4 92 100 96 87.3 86 91 92 94.4 77 87 94 ## Composite Score 92.8 ## Composite Score 89.1 ## Composite Score 88.1 Vendor being evaluated: ## Points ## Chartwells ## Chartwells ## Chartwells ## Chartwells ## SFE ## SFE ## SFE ## SFE ## Taher ## Taher ## Taher ## Taher The vendor's REGIONAL/DISTRICT Manager experience managing K12 school food & nutrition services The vendor's DIRECT Manager experience managing K12 school food & nutrition services The vendor's DIRECT Manager's experience with menu development and special events The vendor's DIRECT Manager's ability to be full-time on site The vendor's DIRECT Manager's experience in all aspects of state and federal reporting The VENDOR'S experience in providing Catering services The VENDOR management's experience working collaboratively with various school personnel (example - wellness programs) Vendor provided adequate data on Kitchen Manager turnover for the last 3 years Vendor is contracted as service provider for two (2) or more K-12 school districts in the US (MN districts preferred) Vendor has NEVER BEEN REMOVED from a MN school district prior to contract end term Vendor's described training program for food service employees (also including examples of training materials) used for foodservice employees to include how to communicate & work with children Vendor's described food safety and sanitation training/Hazard Analysis and Critical Control Points (HACCP) Vendor conducts employee satisfaction surveys Vendor presented a plan for diversity/equity training Vendor has a successful employee retention plan Reliability of forecast and financials [TYPO IN ANALYSIS] 0-5 5.0 5.0 4.0 5.0 5.0 5.0 4.0 5.0 5.0 5.0 4.0 5.0 How would you rate the vendor's proposed Nutrition Education, Communication, & Marketing Strategy including: Use of promotions/promotional events (posters, theme days, branding, taste testing) to include incorporating school garden produce into promotional events (taste testing) Provide information about a variety of affordable, nutritious and appealing foods that meet the health and nutrition needs of students to include school garden produce. To include pricing at the point of sale for ala carte items. Methods used to obtain students, staff, and parent feedback/preferences Description of plans to use feedback obtained from students, staff, and parents Samples/examples of materials used to promote healthy messages/making healthy choices Availability of nutritional valuation of meals on-line or as an app for students, staff and families 0-6 3.3 5.0 5.0 6.0 5.0 5.0 4.0 5.0 5.7 5.0 4.0 5.0 Please rate the vendor's proposed Menu Planning strategy with consideration to the following specific points: Adherence to wellness/nutrition policies Alternate menu choices/offerings (low fat, low sodium, for allergies and other dietary needs) Evidence of evaluation of wellness/nutrition plan and food quality monitors designed to meet our nutrition specifications policy Consider the religious, ethnic, and cultural diversity of the student body in meal planning 0-8 5.0 7.0 7.0 8.0 7.0 7.0 7.0 7.0 7.3 7.0 6.0 6.0 How would you rate the vendor's Food Quality based on the following factors: Offer fresh, high quality and minimally processed food Promote the use of whole grains, natural fibers, vegetables, fruits, and nutrient-rich foods Minimize the amount of saturated fats and added sugars and artificial colors, preservatives, and additive ingredients Menu emphasizes fresh/homemade food preparation Procurement of fresh, local and sustainable foods are priority vendors 0-15 8.3 13.0 13.0 15.0 11.7 13.0 13.0 13.0 14.7 13.0 12.0 12.0 How would you rate the vendor's description of their strategy to implement & audit a HACCP food safety plan Does the vendor have the ability to offer electronic AND online payment options (in addition to cash/check) Did the vendor present that they have secured cost competitive sourcing agreements with food distributors that provide equal-to-or-greater discounts than current cooperative agreements available to local school districts? Did vendor propose a strategy to establish recycling/composting process? Does the vendor provide a full time ONSITE EXECUTIVE CHEF? Does the vendor provide a full time DIETICIAN ONSITE (separate from manager position)? ## Non-Finanical Points Subtotal 0-74 57.4 70.0 66.0 74.0 65.3 70.0 64.0 69.0 70.4 70.0 53.0 63.0 Please rate the total cost based on total administrative fees/costs and proposed price per meal (compared to other proposals) 0-26 26.0 26.0 26.0 26.0 22.0 22.0 22.0 22.0 24.0 24.0 24.0 24.0 ## Total Points 0-100 83.4 96.0 92.0 100.0 87.3 92.0 86.0 91.0 94.4 94.0 77.0 87.0 10.0 10.0 20.0 20.0 15.0 20.0 5.0 5.0 2.0 5.0 13.3 15.0 14.0 14.0 12.7 15.0 20.0 17.0 20.0 5.0 5.0 5.0 5.0 0-15 13.0 15.0 14.0 15.0 18.3 0-20 18.0 20.0 18.0 20.0 0-5 4.7 5.0 5.0 5.0 Fixed-Pri ce Prop osa l Ev a lua t ions Fixed Pric e C ont ra ct Pr op osa l Sc oring ## FSMC Chartwells SFE ## Taher ## Evaluator PTO Admin/School Board PTO Admin/School Board PTO Admin/School Board ## Score 82.4 91 96 94 88.7 85 93 93 95.7 86 93 95 ## Composite Score 90.8 ## Composite Score 90.0 ## Composite Score 92.4 Vendor being evaluated: ## Points ## Chartwells ## Chartwells ## Chartwells ## Chartwells ## SFE ## SFE ## SFE ## SFE ## Taher ## Taher ## Taher ## Taher The vendor's REGIONAL/DISTRICT Manager experience managing K12 school food & nutrition services The vendor's DIRECT Manager experience managing K12 school food & nutrition services The vendor's DIRECT Manager's experience with menu development and special events The vendor's DIRECT Manager's ability to be full-time on site The vendor's DIRECT Manager's experience in all aspects of state and federal reporting The VENDOR'S experience in providing Catering services The VENDOR management's experience working collaboratively with various school personnel (example - wellness programs) Vendor provided adequate data on Kitchen Manager turnover for the last 3 years Vendor is contracted as service provider for two (2) or more K-12 school districts in the US (MN districts preferred) Vendor has NEVER BEEN REMOVED from a MN school district prior to contract end term Vendor's described training program for food service employees (also including examples of training materials) used for foodservice employees to include how to communicate & work with children Vendor's described food safety and sanitation training/Hazard Analysis and Critical Control Points (HACCP) Vendor conducts employee satisfaction surveys Vendor presented a plan for diversity/equity training Vendor has a successful employee retention plan Reliability of forecast and financials [TYPO IN ANALYSIS] 0-1 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 How would you rate the vendor's proposed Nutrition Education, Communication, & Marketing Strategy including: Use of promotions/promotional events (posters, theme days, branding, taste testing) to include incorporating school garden produce into promotional events (taste testing) Provide information about a variety of affordable, nutritious and appealing foods that meet the health and nutrition needs of students to include school garden produce. To include pricing at the point of sale for ala carte items. Methods used to obtain students, staff, and parent feedback/preferences Description of plans to use feedback obtained from students, staff, and parents Samples/examples of materials used to promote healthy messages/making healthy choices Availability of nutritional valuation of meals on-line or as an app for students, staff and families 0-6 2.7 5.0 6.0 5.0 4.7 6.0 5.0 5.0 5.3 4.0 6.0 4.0 Please rate the vendor's proposed Menu Planning strategy with consideration to the following specific points: Adherence to wellness/nutrition policies Alternate menu choices/offerings (low fat, low sodium, for allergies and other dietary needs) Evidence of evaluation of wellness/nutrition plan and food quality monitors designed to meet our nutrition specifications policy Consider the religious, ethnic, and cultural diversity of the student body in meal planning 0-8 5.0 7.0 8.0 7.0 6.3 7.0 7.0 7.0 7.7 6.0 7.0 7.0 How would you rate the vendor's Food Quality based on the following factors: Offer fresh, high quality and minimally processed food Promote the use of whole grains, natural fibers, vegetables, fruits, and nutrient-rich foods Minimize the amount of saturated fats and added sugars and artificial colors, preservatives, and additive ingredients Menu emphasizes fresh/homemade food preparation Procurement of fresh, local and sustainable foods are priority vendors 0-15 8.7 13.0 13.0 13.0 11.7 13.0 13.0 13.0 14.7 13.0 12.0 13.0 How would you rate the vendor's description of their strategy to implement & audit a HACCP food safety plan Does the vendor have the ability to offer electronic AND online payment options (in addition to cash/check) Did the vendor present that they have secured cost competitive sourcing agreements with food distributors that provide equal-to-or-greater discounts than current cooperative agreements available to local school districts? Did vendor propose a strategy to establish recycling/composting process? Does the vendor provide a full time ONSITE EXECUTIVE CHEF? Does the vendor provide a full time DIETICIAN ONSITE (separate from manager position)? ## Non-Finanical Points Subtotal 0-70 54.4 63.0 68.0 66.0 61.7 58.0 66.0 66.0 65.7 56.0 63.0 65.0 Please rate the total cost based on total administrative fees/costs and proposed price per meal (compared to other proposals) 0-30 28.0 28.0 28.0 28.0 27.0 27.0 27.0 27.0 30.0 30.0 30.0 30.0 ## Total Points 0-100 82.4 91.0 96.0 94.0 88.7 85.0 93.0 93.0 95.7 86.0 93.0 95.0 15.0 12.0 15.0 15.0 12.0 12.0 12.0 5.0 3.0 5.0 5.0 0-15 14.3 13.0 15.0 15.0 14.3 20.0 0-5 4.7 5.0 5.0 5.0 5.0 5.0 5.0 5.0 14.0 20.0 20.0 20.0 17.0 20.0 0-20 18.0 19.0 20.0 20.0 18.7 ## A Foodservice ## Proposal for Edina ## Public Schools ## Cost-Reimbursable – Food Service Management Contract The vendor proposes to operate the food service management program for Edina Public Schools ISD #273 School Food Authority (SFA)during school year 2022-2023, subject to the information provided by the SFA in its Request for Proposals (RFP), for the maximum per-meal costs to SFA shown below. The awarded contract will require the vendor to bill SFA for its actual direct costs plus the fixed administrative fees shown below for each meal / equivalent meal. The contract will be awarded based on the SFA’s evaluation of lowest total costs, as shown below, and other non- price evaluation criteria established by the SFA. ## Program ## Fixed ## Administrative Fee per Meal & ## Ala Carte Meal ## Equivalent + ## Maximum ## Direct Costs per Meal and ## Ala Carte ## Meal ## Equivalent = ## Maximum ## Total Cost per ## Meal and Ala ## Carte Meal ## Equivalent ## X ## Total Meal and Ala ## Carte Meal ## Equivalents = ## Maximum ## Total Cost to SFA ## Lunch (including At-Risk Supper) ## + = X 485,886 = ## A la Carte (Meal Equivalents) ## + = X 581,321 = ## Breakfast ## + = X 106,166 = ## Snacks ## + = X = Milk (Special and Kindergarten) ## + = X 15,776 = ## Company’s proposed Total Cost to SFA: $ Submitted by: ## Company: ## Address: ## Name and Title of Authorized Representative: ## Signature of Authorized Representative ## Date ## Compass Group USA, Inc., by and through its Chartwells Division ## 2400 Yorkmont Road, Charlotte, NC 28217 ## Belinda Oakley, CEO, Chartwells K12 3/23/2022 ## Program ## Fixed ## Administrative Fee per Meal & ## Ala Carte Meal ## Equivalent + ## Maximum ## Direct Costs per Meal and ## Ala Carte ## Meal ## Equivalent = ## Maximum ## Total Cost per Meal and ## Ala Carte ## Meal ## Equivalent ## X ## Total Meal and Ala ## Carte Meal ## Equivalents = ## Maximum ## Total Cost to ## SFA ## Lunch (including At-Risk Supper) ## $0.18 + $3.233 = $3.413 X 485,886 = $1,658,328.90 A la Carte (Meal ## Equivalents) ## $0.18 + $3.233 = $3.413 X 260,393 = $888,721.31 ## Breakfast ## $0.18 + $1.55 = $1.73 X 106,166 = $183,667.18 ## Snacks ## $0.00 + = X = Milk (Special and Kindergarten) ## $0.00 + $0.30 = $0.30 X 15,776 = $4,732.80 ## Company’s proposed Total Cost to SFA: $ 2,735,450.20 Submitted by: ## Company: ## Address: ## Name and Title of Authorized Representative: ## Signature of Authorized Representative ## Date 376 ## PRICIng ## A Foodservice ## Proposal for Edina ## Public Schools ## Cost-Reimbursable – Food Service Management Contract The vendor proposes to operate the food service management program for Edina Public Schools ISD #273 School Food Authority (SFA)during school year 2022-2023, subject to the information provided by the SFA in its Request for Proposals (RFP), for the maximum per-meal costs to SFA shown below. The awarded contract will require the vendor to bill SFA for its actual direct costs plus the fixed administrative fees shown below for each meal / equivalent meal. The contract will be awarded based on the SFA’s evaluation of lowest total costs, as shown below, and other non- price evaluation criteria established by the SFA. ## Program ## Fixed ## Administrative Fee per Meal & ## Ala Carte Meal ## Equivalent + ## Maximum ## Direct Costs per Meal and ## Ala Carte ## Meal ## Equivalent = ## Maximum ## Total Cost per ## Meal and Ala ## Carte Meal ## Equivalent ## X ## Total Meal and Ala ## Carte Meal ## Equivalents = ## Maximum ## Total Cost to SFA ## Lunch ## (including At-Risk Supper) ## + = X 485,886 = ## A la Carte (Meal Equivalents) ## + = X 581,321 = ## Breakfast ## + = X 106,166 = ## Snacks ## + = X = Milk (Special and Kindergarten) ## + = X 15,776 = ## Company’s proposed Total Cost to SFA: $ Submitted by: ## Company: ## Address: ## Name and Title of Authorized Representative: ## Signature of Authorized Representative ## Date ## Compass Group USA, Inc., by and through its Chartwells Division ## 2400 Yorkmont Road, Charlotte, NC 28217 ## Belinda Oakley, CEO, Chartwells K12 3/23/2022 ## Fixed Meal Prices – Food Service Management Contract The undersigned Company proposes to manage the school food service for Edina Public Schools ISD #273 School Food Authority (SFA) during school year 2022-2023 at the fixed per-meal rates shown below, subject to the terms of SFA’s Request for Proposals including SFA’s estimated total numbers of meals shown below. If the contract is awarded, Company will bill SFA for meals and meal equivalents at the fixed rates shown below, without any additional charges. The meal prices in this proposal do not take into account the value of U.S . Department of Agriculture (USDA) Foods that Company may receive for use during the year. If the contract is awarded, Company will fully credit SFA for the value of USDA Foods received for use. Company acknowledges that the contract will be awarded based on the lowest proposed Total Cost to SFA, shown below, combined with SFA’s evaluation of non-price criteria specified in the RFP. ## Program ## Company’s Proposed Fixed ## Price per Meal or Equivalent ## X ## SFA’s Estimated Annual ## Meals or Meal Equivalent (All sites) = ## Company’s Proposed ## Cost to SFA (All sites) Breakfast $1.73 106,166 $183,667.20 Lunch $3.51 485,886 $1,705,459.90 A la Carte (lunch equivalents) $3.51 260,393 $913,979.43 Milk $0.65 15,776 $10,254.40 Afterschool Snacks $ $ At -Risk After-school Meals $ $ Summer (SFSP) $ $ ## Company’s proposed Total Cost to SFA: $ 2,813,360.90 Submitted by: ## Company: ## Address: ## Name and Title of Authorized Representative: ## Signature of Authorized Representative ## Date ## PRICIng PROPOSal 377 ## Proposal for Food Service Management April 8, 2022 sfellc.com Prepared for: ## Edina Public Schools ## 2 | Cost and FinancialSFE Foodservice Management Proposal ## Cost Reimbursable -Price Proposal ## Program ## Lunch (lncludlng Al•Rlsl: Supper) ## A lo Corte (Meal Equivalents) ## Breakfast ## Snacks Milk (Special and �lndergonen) ## Fixed ## Admlnls1ratlve Fee per Meal & ## Ala Carte Meal ## Equivalent ## Company's proposed Total Cost to SFA: Submitted by: ## Company: ## Address: ## Name and Title of Authorized Representative: ## Maximum ## Di'ectCosts per Meal and ## Ala Carte ## Meal ## Equivalent $ ## Signature of Authorized Representative ## Maximum ## Total Cost pet' ## Meal and Ala ## Carte Meal ## Equivalent ## Total Meal and Ala ## Carte Meal ## Equivalents 485,886 260,393 106,166 15,776 ## Dote t� ## Maximum ## Total Cost toSFA $0.1282 $0.1282 $0.1282 $0.00 $3.6823 $3.6823 $3.6823 $0.25 $3.8105 $3.8105 $3.8105 $0.25 $1,851,456.30 $405,758.40 $992,220.93 $3,944.00 $3,253,379.63 ## Steve West ## SFE ## 9366 E. Raintree Dr. ## Scottsdale ## , AZ 85260 ## Monty Staggs, Chief ## Executive Officer 4/6/2022 ## Taher, Inc. Proprietary and Confidential Information 12 ## Financial- Cost ## Bid Sheet ## Taher, Inc. Proprietary and Confi dential Information 9 ## Financial- Cost ## Bid Sheet ## 3 | Cost and FinancialSFE Foodservice Management Proposal ## Pricing Sheet-Fixed Administractive Per Meal Fee and Maximum Direct Costs t� ## Fixed Meal Prices -Food Service Management Contrad The undersigned Company proposes to manage the school food service for Edina Public Schools ISD #273 School Food Authority (SFA) during school year 2022-2023 at the fixed per-meal rates shown below, subject to the terms of SFA's Request for Proposals including SFA's estimated total numbers of meals shown below. If the contract is awarded, Company will bill SFA for meals and meal equivalents at the fixed rates shown below, without any additional charges. The meal prices in this proposal do not take into account the value of U.S. Department of Agriculture (USDA) Foods that Company may receive for use during the year. If the contract is awarded, Company will fully credit SFA for the value of USDA Foods received for use. Company acknowledges that the contract will be awarded based on the lowest proposed Total Cost to SFA, [±] shown below, combined with SFA's evaluation of non-price criteria specified in the RFP. ## Program ## Company's Proposed Fixed ## Price per Meal or Equivalent ## Breakfast $ 2.06 ## Lunch $ 3.46 A la Carte (lunch equivalents) $ 4.01 ## Milk $ 0.25 ## Afterschool Snacks $ ## At-Risk After-school Meals $ Summer (SFSP) $ ## Company's proposed Total Cost to SFA: $ Submitted by: ## Company: ## Address: ## Name and Title of Authorized Representative: ## Signature of Authorized Representative 260,393 15,776 ## Company's Proposed ## Cost to SFA (All sites) $ 218,701.96 $ 1,681,165.56 $1,044,175.93 $ 3,944.00 $ $ $ ## Date 2,947,987.45 ## Steve West ## SFE 9366 E. Raintree Dr. ## Scottsdale, AZ 85260 ## Monty Staggs / Chief Executive Officer School Year:2022 - 2023 ## Revenues: ## Local ## Student Breakfast Sales162,436 ## Student Lunch Sales1,197,701 ## Student Snack Sales- ## Adult & A la Carte Sales1,029,642 ## Special Functions/Catering100,000 ## Vending Sales- ## Other- ## Total Cash$2,489,779 ## State and Federal Reimbursements/Funding ## School Breakfast Program117,278 ## National School Lunch Program635,720 ## After School Snack Program- ## CACFP Dinner- ## Summer Food Service Program- ## Special Milk Program10,254 ## Fresh Fruit & Vegetable Program- ## State Matching Fund- ## Commodities Received188,771 ## Total Reimbursements952,022 ## Total Revenues = All Cash Sales + All Reimbursements$3,441,801 ## Expenses: ## Reimbursable Breakfast Meal Rate Fee271,039 ## Reimbursable Lunch Meal Rate Fee1,767,035 ## FSMC Direct FFVP, Catering & Vended Costs100,000 ## A la Carte Equivalent Meal Rate Fee994,907 ## SFA Direct Expense247,539 ## Total Expenses3,380,520 ## USDA-donated Foods Used188,771 ## Surplus / Subsidy= Total Revenues - Total Expenses$61,281 ## FSMC Guaranteed Break EvenBreak Even ## FOOD SERVICE BUDGET ## Edina Public Schools 4/6/2022 ## 9801 Washingtonian Boulevard, Gaithersburg, MD 20878 ## Tel.: 888 Sodexo7 Email: Solutions@Sodexo.com www.sodexoUSA.com March 24, 2022 ## Kyle Trites ## Client Engagement Manager ## Catalyst Sourcing Solutions Edina Public Schools (MN #ISD 273) Via email: ktrites@catalystsourcing.com ## Dear Mr. Trites: Thank you for the invitation to respond to Edina Public Schools’ request for proposal for school food service management. Sodexo has made the decision to respectfully decline to bid. Our mission with each district we partner with is to support student engagement and achievement while enhancing the Quality of Life for the entire community. We are dedicated to reinforcing the overall experience of a student’s education journey while improving our partners’ effectiveness and performance. We do this by designing, managing, and delivering services that keep people healthy, safe, and productive while also enriching the learning environment. We truly want to make a difference in every school district we serve and trust that when Edina Public Schools once again reviews its facilities, food, or energy management programs, you will call on Sodexo to participate. We appreciate the consideration and wish you well. ## Sincerely, ## Tara Golden ## Director of Business Development ## -Public Notice Ad Proof- ## Ad ID: 1210443 ## Copy LIne: Food Svc Mgmt - Cost Reimbursa ## PO Number : ## St art: 03/10/22 ## St op: 03/17/2022 ## T otal Cost: $226.10 # of Lines: 40 ## T otal Depth: 4.53 # of Inser ts: 2 ## A d Class: 160 Phone # (763) 691-6000 ## Email: publicnotice@a pgecm.com ## R ep No: ## SE700 Date: 03/03/22 Account #: 412496 ## Customer: SCHOOL DIST #273 ## Address: 5701 NORMANDALE RD ## EDINA Telephone: (952) 848-3900 Fax: (952) 848-3901 This is the proof of your ad scheduled to run on the dates indicated below. Please proof read carefully. If changes are needed, please contact us prior to deadline at Cambridge (763) 691-6000 or email at publicnotice@apgecm.com ## Publications: ## SC Edina ## Ad Proof ## Not Actual Size ## EDINA PUBLIC SCHOOLS (MN ISD# 273) ## ATTENTION: FOOD SERVICE MANAGEMENT COMPANIES Edina Public Schools (MN ISD# 273) is requesting proposals for a Cost-Reimbursable Contract for school food service management. ## The Food Service Management Company would provide management services according to requirements of the U.S. Department of Agricul- ture and the Minnesota Department of Education. To obtain a copy of the Request for Proposal, contact: Kyle Trites at ktrites@catalystsourcing.com or 651-461-2900 Food Service Management Companies may submit proposals to: ## John Toop, Director of Business Services ## Edina Public Schools (MN ISD# 273) ## 5701 Normandale Road ## Edina, MN 55424 Edina Public Schools (MN ISD# 273) reserves the right to reject any proposal for a sound, documented reason or to reject all proposals if there is an insufficient number of proposals. A mandatory pre-proposal meeting is scheduled for March 25, 2022, at 10:00 AM. The meeting will be at: ## Valley View Middle School ## 6750 Valley View Road ## Edina, MN 55439 All proposals must be submitted no later than 5:00 PM CST on April 8, 2022. All proposals should be delivered in a sealed envelope and addressed to the Edina Public Schools (MN ISD# 273) and be clear- ly marked: Food Service Management Proposal. Electronic proposals should also be emailed to ktrites@catalystsourcing.com Published in the ## Sun Current March 10, 17, 2022 1210443 ## Not Actual Size Ad: 1 $226.10 ## EDINA PUBLIC SCHOOLS (MN ISD# 273) ## ATTENTION: FOOD SERVICE MANAGEMENT COMPANIES Edina Public Schools (MN ISD# 273) is requesting proposals for a Cost-Reimbursable Contract for school food service management. ## The Food Service Management Company would provide management services according to requirements of the U.S. Department of Agricul- ture and the Minnesota Department of Education. To obtain a copy of the Request for Proposal, contact: Kyle Trites at ktrites@catalystsourcing.com or 651-461-2900 Food Service Management Companies may submit proposals to: ## John Toop, Director of Business Services ## Edina Public Schools (MN ISD# 273) ## 5701 Normandale Road ## Edina, MN 55424 Edina Public Schools (MN ISD# 273) reserves the right to reject any proposal for a sound, documented reason or to reject all proposals if there is an insufficient number of proposals. A mandatory pre-proposal meeting is scheduled for March 25, 2022, at 10:00 AM. The meeting will be at: ## Valley View Middle School ## 6750 Valley View Road ## Edina, MN 55439 All proposals must be submitted no later than 5:00 PM CST on April 8, 2022. All proposals should be delivered in a sealed envelope and addressed to the Edina Public Schools (MN ISD# 273) and be clear- ly marked: Food Service Management Proposal. Electronic proposals should also be emailed to ktrites@catalystsourcing.com Published in the ## Sun Current March 10, 17, 2022 1210443 ## III.C. Artificial Intelligence (AI) UpdateSpeaker(s): Nate ## Swenson, Assistant ## Superintendent; ## Bethany Van Osdel, ## Assistant Director of Teaching and ## Learning; Nathaniel ## Lindley, Director of ## Media & Technology ## Services; Bri Buck, ## Digital Learning ## Coordinator; Susan ## Lander, South View ## Teacher; and Grace ## Bireley ## Board Meeting Date: 04/13/2026 ## Title: Artificial Intelligence (AI) Update ## Type: Discussion Presenter(s): Nate Swenson, Assistant Superintendent; Bethany Van Osdel, Assistant Director of Teaching and Learning; Nathaniel Lindley, Director of Media & Technology Services; Bri Buck, Digital Learning Coordinator; Susan Lander, South View Teacher; and Grace Bireley, South View Student Description: This update provides an overview of the district’s multi-year AI implementation efforts, including the work of the AI Implementation Team, staff professional learning through the AI Academy and newsletters, and operational leadership integration. Together, these efforts are building capacity, establishing clear guidance, and supporting responsible, innovative use of AI across the district. Recommendation: No recommendation is being made at this time. This item has been prepared for board discussion. Desired Outcome(s) from the Board: Please bring forth questions for the presenters. ## Attachment(s): ● ## Presentation Slide Deck ● ## Team Role Description ● ## AI Newsletter ● ## Edina AI Guidance ## Executive Summary: AI Implementation Plan ## April 2026 Update ## Overview Edina Public Schools continues its multi-year initiative to thoughtfully and responsibly integrate Generative Artificial Intelligence (AI) into teaching, learning, and leadership practices. Since the launch in 2023, we have moved from defining our vision to active exploration and early implementation. Our work remains grounded in our strategic priorities of academic excellence and the development of future-ready learners, establishing a foundation for innovation that emphasizes ethical use, inclusive access, and the empowerment of our staff and students. As we navigate this transformative landscape, we remain committed to our Portrait of a Well-Rounded Edina Graduate, ensuring students are academically prepared, globally competent, and innovative thinkers who use AI critically and creatively as a tool for problem-solving. The Edina Public Schools AI plan has 3 strands of support: This summary will provide an update on all 3 strands of support. ## Strand 1: AI Implementation Team Led by: Bethany Van Osdel, Assistant Director of Teaching and Learning The AI Implementation Team is a group of Edina educators who represent all sites and many roles. The team has met on full days in October, December, and January, with one more meeting scheduled in May. The team has had two main focus areas: establishing the values and behaviors that will guide our district’s long-term relationship with AI and thoughtfully applying the guidance with students through classroom pilots. ## Core Values and Behaviors AI is evolving so quickly that it can feel like a runaway train. Though the technology changes daily, the implementation team has defined the tracks that carry us forward: our core values and behavioral standards. By anchoring our work in these values, EPS ensures that no matter how fast the pace of innovation, our direction remains clear. To ensure AI supports Edina’s mission, the team has defined five guiding values, each accompanied by a framework of what AI use is and is not within our schools: ● Problem Solving: We use AI to identify challenges and explore solutions. ○ IS: Using AI as a thought partner to improve work and design adaptive learning tools. ○ IS NOT: Blindly accepting AI output or using it to avoid critical thinking. ● Ethical: We leverage AI to enhance thinking, not replace it. ○ IS: A collaborative partner that enhances educator expertise, safeguards data, and sparks curiosity while remaining transparent and grounded in best practices. ○ IS NOT: A substitute for human judgment, accountability, or the critical review necessary to prevent bias, protect privacy, and ensure student safety. ● Critical Thinking: We use AI to enhance, not replace, human agency. ○ IS: Checking for accuracy and bias, and using tools to solve complex problems. ○ IS NOT: Dehumanizing feedback or using AI without a clear intention. ● Intentional: AI use must align with our mission and support diverse learners. ○ IS: Reducing workload to prioritize relationship building and differentiating content. ○ IS NOT: Using AI to break trust or assess work without human review. ● Inclusive: We prioritize belonging and student empowerment. ○ IS: Removing barriers to creativity and modeling AI use with students. ○ IS NOT: Creating assignments that require inaccessible tools or vilifying AI use. ## Stakeholder Voice: Survey Summary In early 2026, the team collected comprehensive feedback from students and staff to inform our next steps. The data revealed a district "united in what they need—clarity and time—but divided by how they feel". Staff Perspectives: While many staff members are "cautiously curious," a notable divide exists: ● Concerns: Some view AI primarily through the lens of risk, citing worries regarding academic integrity, the potential loss of critical thinking, and environmental impacts. ● Benefits: Others highlight the advantages of AI for increasing efficiency in lesson planning, brainstorming, and drafting communications. Student Perspectives: While many students in grades 6–12 utilize AI for brainstorming and "homework help," a notable disconnect between student perception also exists: ● Disconnect: Students often feel misunderstood by adults who equate AI use with cheating; in reality, many use it to deconstruct complex concepts or spark creativity. ● Wants: Above all, students value transparency and advocate for human-centered, creative teaching that integrates these tools without replacing personal connection. ## Spring 2026: Student Pilot Period Recognizing that students are already engaging with these tools, the Implementation Team is launching a student trial period this spring. This small pilot will move beyond teacher exploration to direct student involvement, allowing us to gather real-time data on how students interact with approved tools like Google Gemini and NotebookLM in a controlled classroom environment. The goal is to develop "student introduction lessons" and refine our guidance based on actual classroom practice before wider implementation in 2026-27. ## Strand 3: AI Newsletter and Academy for Educators ## Led by: Bri Buck, Digital Learning Coordinator The AI Academy and monthly newsletters remain the primary engines for staff professional development, ensuring all educators have the support they need to lead in an AI-enhanced environment. ## AI Academy Launched in Fall 2025, the AI Academy provides both live and self-paced learning opportunities. ● Focus Audience: For the 2025-26 school year, teachers are the primary focus, giving them the "space to talk through values and concerns" before full student integration. ● Topics: In November, we focused on Gemini, learning about how to write an effective prompt and the built-in tools such as generating an image and Deep Research. In February, we learned about NotebookLM. Participants explored a Notebook about Edina and generated audio overviews, infographics, and flashcards. In March, we shared ideas about how to use Gemini and NotebookLM for teacher use and classroom application. ● We have had 150 educators attend these sessions, either virtually or self-paced. ## AI Newsletter To keep momentum high, the AI Newsletter is delivered monthly via email. ● Highlights: Editions have included topics such as Gemini, Gems, Adobe Express, and NotebookLM. ● Impact: Staff feedback indicates these newsletters provide "just-in-time" resources that help demystify AI and provide immediate classroom applications. ## Strand 2: Operational Leadership Led by: Nate Swenson, Assistant Superintendent; Bri Buck, Digital Learning Coordinator Throughout the fall and winter, Operations meetings have prioritized hands-on exploration of productivity tools for our district leaders: ● NotebookLM: Explored as a tool for synthesizing large district documents and streamlining information retrieval. ● Gemini Gems: Used to create custom, repeatable workflows for administrative tasks. ● Empathy Surveys: Operational leaders participated in an "Empathy Survey" session to compare their values with instructional staff, ensuring that as we seek efficiency, we remain grounded in Edina’s human-centered mission. This spring, we will focus on learning more about Gemini, NotebookLM, and Gems. The Operational Team will also provide feedback on our values and behaviors that will help guide us into the next school year. ## Moving Forward: 2026 and Beyond As we continue on this path, Edina Public Schools will build on our strong foundation by establishing a formal AI advisory structure and developing a clear, district-wide AI use plan. This next phase will include the development of Board-aligned policy guidance, continued opportunities for students to utilize AI, and intentional expansion of staff use through approved tools. Our commitment remains: to implement AI in a way that deepens our human connections, elevates our innovation, and enhances our execution of our Mission and Vision. Together, these efforts will ensure our approach to AI remains thoughtful, aligned to our strategic priorities, and grounded in human-centered teaching and learning. ## IV. Leadership and Committee Updates ## V. Superintendent Updates ## VI. Adjournment