## City Council Work Session Meeting Agenda May 5, 2026, 5:30 PM Edina City Hall, Community Room, 4801 W. 50th St. ## Accessibility Support: The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large-print documents or something else, please call 952-927-8861 at least 72 hours in advance of the meeting. 1. Call to Order ## 2. Roll Call ## 3. Meeting Topics ## 3.1. Police Accreditation Update ## 3.2. Fire Department Staffing and SAFER Grant Discussion 4. Adjournment Page 1 of 37 ## Item Report May 5, 2026 ## City Council ## Item Number: 3.1 Department: Police ## Item Activity: Information Prepared By: Jacob Heckert, Lieutenant ## Item Title: Police Accreditation Update ## Action Requested: None, information only. ## Information/Background: The Police Department began an accreditation process, led by Lt. Heckert, in August of 2025 through the Minnesota Law Enforcement Accreditation Program (MNLEAP) to ensure the departments policies and procedures meet industry and professional standards. Accreditation is built on the adoption of professional standards which outline law enforcement objectives while promoting transparency and accountability within the community. This process involves a comprehensive review of internal processes to align department operations with the established standards. ## Resources/Financial Impacts: No fiscal impact. ## Relationship to City Policies/Plans/Budget Pillars: ## Strong Foundation Reliable Service Livable City Better Together ## Values Impact: ## Supporting Documentation: Documents marked with "Board Portal" do not meet ADA Web Content Accessibility Guidelines (URL) and are not included in the public packet. To request a board portal document, please submit a data request (URL). ## 1. Staff Presentation Page 2 of 37 ## EdinaMN.gov ## Edina Police Department Accreditation ## Lieutenant Jake Heckert May 5, 2026 Page 3 of 37 What is Accreditation? A proven and constructive way to support law enforcement agencies in evaluating and improving their overall performance. •Built onthe adoption ofprofessional standards that outline clear law enforcement objectives while promoting transparency and accountability within the community. •Participating agencies conduct a comprehensive internal review to align their operations with these established standards. •Sponsored by the Minnesota Chiefs of Police Association Page 4 of 37 Why Become Accredited? ## •New for Minnesota Law Enforcement •One of the last states in the Nation without an accreditation process •Objective, third-party validation of professional practices •Reduces exposure to legal liability •Encourages continuous self-assessment and improvement •Enhances internal accountability •Strengthens community confidence and support Page 5 of 37 ## TIMELINE •Standard18-to-24-month process reviewing over 140 standards. •EPD began process August of 2025. •Approximately 250 hours of review since implementation. •Updating of Department Policy and Procedures •Anticipated completion of review by June 2026. •Sent for review by assessors after completion. •Anticipated Accredited Status Fall 2026. Page 6 of 37 ## ACCREDITATION STANDARD EXAMPLE Page 7 of 37 ## PROVING ACCREDITATION STANDARD EXAMPLE 1 Page 8 of 37 ## PROVING ACCREDITATION STANDARD EXAMPLE 2 Page 9 of 37 ## Questions Page 10 of 37 ## Item Report May 5, 2026 ## City Council ## Item Number: 3.2 Department: Fire ## Item Activity: Discussion Prepared By: Andrew Slama, Fire Chief ## Item Title: Fire Department Staffing and SAFER Grant Discussion ## Action Requested: None, discussion only. ## Information/Background: The Edina Fire Department is unlike any other Fire Department in Hennepin County. We provide Fire Protection and Emergency Medical Service (ALS ambulance response) on a 24/7 basis, relying on full- time staffing to operate and respond efficiently to all parts of the City of Edina. During the work session staff will present on current staff challenges, future challenges expected, and federal funding opportunities such as the Staffing for Adequate Fire and Emergency Response (SAFER) Grant we will expect to open again in 2026. ## Resources/Financial Impacts: • Budget – Staffing plans and Standards of Cover are proposed in future budget considerations. • Implementation – Fire Department staff will implement changes and reviews based on Council feedback. • Operation –Fire Department staff will maintain operations with all changes. ## Relationship to City Policies/Plans/Budget Pillars: Comprehensive Plan; 2019 Response Time and Station Location Study; NFPA 1710 - Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments; and Center of Public Safety Excellence: Quality Improvement for the Fire and Emergency Services. ## Strong Foundation Reliable Service Livable City ## Values Impact: ## Equity Equitable and effective response throughout the City is created by ensuring operational staffing are available for emergency response. ## Health Response staff are a critical component to the life safety of residents. Ensuring the right resource at the right time improves the health of residents in emergencies. ## Supporting Documentation: Documents marked with "Board Portal" do not meet ADA Web Content Accessibility Guidelines (URL) and are not included in the public packet. To request a board portal document, please submit a data Page 11 of 37 request (URL). ## 1. Staff Presentation Page 12 of 37 ## EdinaMN.gov ## Fire Department Staffing and SAFER Grant ## City Council Work Session May 05, 2026 Page 13 of 37 ## Background - Response ## •Edina Fire Department ## •Advanced Life Support (ALS) Response •Fire Protection •Established in 1941 •First paid FF in 1955 •Progressive and Supported ## •*Fire Based Ambulance* •50 years of Paramedics Page 14 of 37 ## Response Requirements ## •No Federal Requirements ## •No State Requirements •*OSHA State •Fire Department •Ambulance Service •Local Decision on Response Page 15 of 37 ## Optimizing Fire Department Response •Managing Emergencies •Speed – Response Time •How fast the unit arrives •Considerations – Time of day, distance, traffic, overlapping incidents, weather, etc. ## •Weight – Effective Response Force •Staffing and equipment required to manage the incident •Fire vs. EMS •Acuity, size, structure, patients, etc. •Evaluating current risk and creating a system response to manage emergencies Page 16 of 37 ## Effective Response Force ## Incident TypeFire Department ResponsePersonnel ## Medical – Alpha, Bravo, CharlieAmbulance2 ## Medical – Delta, EchoAmbulance and Fire Engine4-6 ## Commercial Fire AlarmFire Engine x 24-8 ## Crash with InjuriesAmbulance and Fire Engine4-8 ## Vehicle FireFire Engine x 24-8 ## Structure Fire – Single Family ## Home Ambulance x 3 Fire Engine x 2 ## Incident Commander ## Mutual Aid Resources 16-17 ## Structure Fire – Multi Family (single unit fire) Ambulance x 3 Fire Engine x 2 ## Incident Commander ## Mutual Aid Resources 28 Page 17 of 37 ## Operations Update Page 18 of 37 ## Operational Challenges ## •Increasing Call Volume ## •Increasing Overlapping Incidents •Aging Population ## •Staff Relief Factor •Responding to workforce evolution ## •MN Paid Leave* Page 19 of 37 ## Call Volume 2013201420152016201720182019202020212022202320242025 0 1,000 2,000 3,000 4,000 5,000 6,000 7,000 8,000 4,700 4,915 5,069 5,340 5,728 5,893 6,334 5,553 6,756 7,242 7,220 7,316 7493 3,608 3,805 3,782 4,030 4,478 4,529 4,870 4,321 5,304 5,778 5,627 5,915 5922 1,092 1,110 1,287 1,310 1,250 1,364 1,464 1,232 1,452 1,464 1,593 1,401 1571 ## Total CallsEMSFireLinear(Total Calls) ## •Historical Average Call Volume Increase : 3.72% •Historical Annual average call increase- 207/year •2025 % increase over previous year: 2.42% •2025 over 2024: + 177calls Page 20 of 37 ## 2025 Overlapping Incidents Page 21 of 37 2026 Operations •Hiring •Six Additional Paramedic Firefighters in 2026 •Candidates selected in December 2025 (6) •Hiring Process minimum timeline is eight weeks •February Academy (2) •April Academy (3) •June Academy (TBD) •Other Factors •Resignations (2) ## •MN Paid Leave/ FMLA (9) Page 22 of 37 ## January to April •Shifts assigned with 12 members •Two members on pre-approved time off •Unscheduled benefited time off (sick,FMLA, Paid Leave) •Staffing levels never dropped below nine members •Mandates ## •18 Individual Mandates •173 Hours •3 rd ## Ambulance Staffing •57% Staffed Page 23 of 37 ## Edina Fire Department Operational Staffing Page 24 of 37 ## Edina Fire Department Operational Staffing Page 25 of 37 ## Edina Fire Department Operational Staffing Page 26 of 37 ## Edina Fire Department Operational Staffing Page 27 of 37 ## Staff Relief Factor •The staff relief factor for a fire department is a crucial metric used to determine the number of personnel required to ensure that all shifts are adequately covered, accounting for various types of leave and absences. This factor helps in planning and budgeting for the necessary staffing levels to maintain operational readiness and service delivery. •Each position staffed = 24/7 , 365 days ## •8,760 Hours per Staffed Position •Contract Hours – Benefited Time Off Hours = Actual hours Worked Page 28 of 37 ## Staff Relief Factor •2024 - 3.77 •2025 - 3.79 •2026 – Estimated at 3.85 to 3.9 •Using the 2026 Authorized 24-hour shift staff (42) we can reasonably expect staffing to be scheduled at 10 to 11 members daily Page 29 of 37 How Many FTE’s Per Vehicle in 2026? ## 7.6 FTE ## 15.16 FTE Page 30 of 37 Staffing by the Numbers ## Total FTEDaily Staffing ## 3.79 (2025 SRF) ## Daily Staffing 3.85 (estimated 2026 SRF) 307.99 7.79 369.489.35 4211.0810.90 4812.6612.46 5414.2414.02 6015.8315.58 6617.4117.14 2026 Page 31 of 37 How do we get there? •Continued investment in speed and weight are necessary •Fire Station 3 Construction ## •SAFER Grant Consideration Page 32 of 37 ## SAFER Grant •Staffing for Adequate Fire and Emergency Response (SAFER) •Administered by FEMA ## •Improving Firefighter Safety ## •Improving Resident Safety •Offsetting initial costs to enhance their operational efficiency quicker •Last awarded in 2020 to the City of Edina for six Paramedic Firefighters •Notice of Funding is not yet out •Expected in May of 2026 Page 33 of 37 ## Summary •Current Staffing levels do not match risk and demand that exists in the City of Edina. •Future demand is expected based on population growth and an aging population. •Current Staff resources are insufficient for today’s risk and demand. Investing in staff will be necessary to respond appropriately. Page 34 of 37 ## Short Term Recommendations •Continue to support Fire Department operational needs • Data-driven decisions •Evaluating current risk and preparing for future impacts ## •Apply for SAFER Federal Grants •12 FTEs in the 2026 Application process •If not successful, budget for 6 FTEs and re-apply the following year Page 35 of 37 ## Long Term Recommendations ## •Comprehensive Staffing Plan •Standards of Cover - 2026 ## •SAFER Grant Application •If not awarded, continue to apply. •Temporary Station 3 Operations •Peak Hours ## •Cross Staffed Engine or Ambulance Only •Station 3 Construction Page 36 of 37 Questions? Page 37 of 37