City Council Meeting Aug. 20, 2024
1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Approval of Meeting Agenda 5. Community Comment 5.1. City Manager's Response to Community Comments 6. Adoption of Consent Agenda 6.1. Minutes: August 7, 2024 City Council Meeting Regular and Work Session 6.2. Payment of Claims 6.3. Approve Encroachment Agreement with 4917 Eden Avenue 6.4. Approve Master Services Agreement for Professional Services with Snow Kreilich Architects 6.5. Request for Purchase: Grant Writing Services for Railroad Crossing Elimination Program, Federal Railroad Administration 6.6. Request for Purchase: West 78th Street Retaining Wall Replacement 6.7. Staff Response to White Oaks Sidewalk and Road Construction Petition 6.8. Request for Purchase: Braemar Park Master Plan Implementation for Courtney Fields Playground Equipment 6.9. Request for Purchase: Arneson Acres Park Pathway Improvements 6.10. Request for Purchase: 2024 Kubota RTV 1100 and Attachment 6.11. Request for Purchase: 2024 M4 Kubota Tractor and Attachments 6.12. Request for Purchase: Parks & Recreation Safety and Security Planning and Training Services 6.13. Request for Purchase: Fire Station 2 Bi-Directional Antenna 6.14. Request for Purchase: Fire Station 2 Radios 6.15. Request for Purchase: Public Works Wash Bay Repairs 6.16. Approve Temporary On-Sale Intoxicating Liquor License for the Church of St. Patrick 7. Special Recognitions and Presentations 7.1. Recognize the Edina High School Debate Team 7.2. Fred Richards Park Master Plan: Review and Comment on Engagement and Design Development 8. Reports/Recommendations: (Favorable vote of majority of Council Members present to approve except where noted) 8.1. Resolution No. 2024-53: Accepting Donation from Dennis W. Schulstad 8.2. Resolution No. 2024-54: Accepting Donations 8.3. Resolution No. 2024-50 and Ordinance No. 2024-05 Preliminary Site Plan Review and Zoning Ordinance Amendment, 7200 France Avenue 8.4. Minutes: Regular City Council, July 16, 2024 9. Manager's Comments 9.1. City Manager Performance Review: Facilitator Selection 9.2. Quarterly Financial Report and Progress Portal Updates 10. Mayor and Council Comments 11. Adjournment Where to Watch: Meetings of the Edina City Council are typically held 7 p.m. the first and third Tuesdays of the month in Edina City Hall, 4801 W. 50th St. The Council holds other special meetings from time to time. Meetings of the Edina City Council are shown live on Edina TV and the City’s website. They are rebroadcast on Edina TV at 3 a.m. and 11 a.m. Sundays and Wednesdays, and 7 p.m. Tuesdays and Saturdays until the Council’s next meeting. Edina TV is available to Comcast subscribers (https://www.xfinity.com/) on Channel 813 (high definition) and Channel 16 (standard definition). Listen Online: Spotify (https://open.spotify.com/show/6Xz19PKI4KRbV1CBjOKDHz?si=f8c977f118ad426f) Apple Podcasts (https://podcasts.apple.com/us/podcast/edina-city-council-meetings/id1760404514) YouTube (https://www.youtube.com/playlist?list=PLlz4oOYMFxF-E7lwoGL2RHd38IO2fLVM2) Amazon Music (https://music.amazon.com/podcasts/36681e98-f083-4c32-9ba4-085727009b8f/edina-city-council) Pandora (https://www.pandora.com/podcast/edina-city-council/PC:1001090290) To learn more about the Edina City Council, visit EdinaMN.gov/citycouncil.
Documents (1)
City Council Meeting Aug. 20, 2024
Published Wednesday, August 21, 2024
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Stories from this meeting (1)
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Edina faces $46M maintenance backlog as budget grows 13%
2025 Preliminary Budget and Levy Increase
Facility Maintenance and Infrastructure Needs
Funding Strategies and Project Prioritization
Specific Capital Projects Discussion
Workforce and Operational Costs
Full Document Analysis
Votes (1)
2025-2030 Capital Improvement Plan (CIP) and 2025 Budget Review
Dissent: This was a work session, not a voting session. Council members offered various questions and perspectives, but no formal dissent was recorded. The discussion indicated a shared goal of clear communication and responsible fiscal planning, with differing views on how best to achieve these.
The council engaged in a detailed work session with staff, including City Manager Neil, Budget Manager P. Atoa, and Facilities Manager Derek Aton, to discuss the proposed 2025-2030 CIP and 2025 Budget. Key points included the current 13.14% levy increase recommendation (down from 13.48% due to bond interest savings), with 5.46% of that attributed to Fire Station 2 debt service and Public Safety staffing. Staff presented a comprehensive look at the city's significant deferred maintenance challenges (over $46M) versus the annual $2M CIP levy, advocating for increased levy funds and strategic bonding for larger projects. Council members emphasized the need for clearer public communication, especially regarding funding sources (e.g., Local Option Sales Tax, general levy) and the trade-offs involved in project prioritization. Concerns were raised about aging facilities like the Brar Clubhouse, the need for a community gathering space, and the crowded conditions at the Police Department. The discussion also covered the increasing costs associated with labor (70% of the budget) and technology/software, prompting requests for comparative data with other cities.
Notable Quotes (9)
I think the first thing I want to start with is is just some a little bit of discussion around process... we have been using the same process essentially the same process uh to do our annual budgeting uh for the last 10 plus years.
what was the original 2025 adoptively adopted budget for 25 which landed at a 13.48% increase this a majority of that increase has to do with a Debt Service for the new Fire Station uh but then what we are proposing or recommending is a 13.14 which is slightly less than what council had tedly adopted back in uh December.
that's pitted against that $2 million Capital Improvement level that we have so it really just kind of shows the the need to start increasing that as we move forward through the years.
we got to like we got to get better at telling that story.
it would be helpful to break this down by what the buildings are and the ones that really are in bad repair... how much money was spent in that decade on building repair.
this is just another example of how as a business leader I I don't know what decisions you're asking me to make what criteria I use because this kind of comes through and I talked about it the last time and it's you know you need to vote Yes for this this is what it is this is what it is um and i'like to have a conversation about what my choices are.
so are there things that could be delayed uh that we might otherwise take on because of this significant jump that we have in debt loan from one year to the next.
I've got several calls on this issue is 70% of our budget is Labor uh and though we just talked about hiring 15 more people um how how much of a labor force do we need and shouldn't that be something that we should talk to our residents about because our population of employees has grown significantly over the past decade.
we shouldn't just add those two things and so a constrained conversation could be well we only have if we were trying to do it in 2025 we only have $1.9 million all right that's going to cost us whatever 3 million then what has to come off this list.
Ordinances & Resolutions (7)
The Capital Improvement Plan for the City of Viina covering a six-year rolling time frame.
The proposed operating budget for the year 2025.
The last biennial budget adopted by Council in December 2023.
A communication tool for residents explaining the city's Capital Improvement Plan process.
Internal staff committee responsible for reviewing and prioritizing capital projects.
City's strategic policy which the Capital Improvement Plan is a part of.
A commissioned report on the state of different buildings in Viina, discussing repair and environmental soundness.