only imag terrified absolutely [Music] terrified good evening welcome to the Monday August 18th regular meeting of the danana school board we do have a quorum this evening first item on the agenda is the approval of minutes uh we had a retreat on July 19th work session on July 21st July 21st regular meeting an August SE 7th special and closed meeting as well as an August 11th work session had a motion to approve so moved second been moved and seconded to approve uh those meeting minutes any corrections or additions or deletions from those minutes as written seeing none all those in favor of approving the minutes as written please signify by saying I I opposed motion carries uh superintendent dressen can you please walk us through this evening's agenda okay I will just highlight the meetings that we had since the last regular meeting um board has been very active through the summer months it's definitely our next Generation strategic plan moving forward so they did have a work session on the 21st um I had a retreat I should say on the 19th and it was a lot around the planning and Communications de decision making at the work session the 21st was again taking a look at some of our strategic initiatives especially as relates to facilities and learning more about uh the response uh from a community survey as well as some Financial assessments by our financial planners um at the August 7th special meeting the board did meet in the Clos session as dealing with administrative negotiations the work session on the 11th again was a training session with consultant Dennis cheeseboro helping the board take a look at at decision- making and shaping up some of the studies that we've got going forward in the upcoming school year with that in mind um the reports on the evening are going to be the all forall initiative which is uh our work around ensuring that we're closing the opportunity and access gap for all Learners I'll provide a brief leadership update on some of the latest happenings in the district with that consent agenda items are quite routine we have a membership to the Minnesota State High School league a field trip uh gifts once again from our generous community the action items of the board will be approving the leadership action plan for the upcoming year as well as the school board agenda that aligns with that action plan my agreement is being brought to the board for an extension of a three-year agreement um we do have the EAC which is Edina educ administrative Council agreement we are going to pull that agenda item item D under the action items will be pulled at this time we just want to get some clarification we're there but uh I don't think we're ready for board to take action on it tonight there's no big surprises in this but just we have some language things that we have to just get cleaned up a little bit so we're going to ask the board not to uh pull to pull that item um teacher evaluation we have a minor change with theou with our teacher evaluation that's taking off we're going to be requesting an increase with substitute teacher rates our facility advisory task force we'll learn more about that um that's a new task force that's beginning next week in the school district and then we have some policies to address including the bully prohibition uh board will be approving some committee and Council placements uh it's our first run at that we'll continue to have probably some additions as we get those uh committees and councils finalized and then there's a variety of policies that we're moving forward around the 700 series which is our non-instructional business services items we have some information items and that would conclude uh the board agenda for August 18th thank you Rick at this time uh can I get motion to remove the EAC agreement uh from tonight's agenda so moved second been moved in seconded any discussion seeing none all those in favor of updating the agenda uh which would exclude uh item uh D from our agenda please signify by saying I I I oppos motion carries uh next up we're on to our uh any members of the audience that wish to speak tonight Last Chance anybody uh we're on to our all for all initiative chud Schmid is our director of research evaluation uh is one of the primary facilitators along with Mary Manderfield and Randy smle Penny kodrich who is our former student support service director also is quite engaged with this initiative and they're here to give us a report back on our work around this initiative we welcome them Mary you have a new accessory what happened important thing she's a little competitive good evening Schoolboard and uh superintendent Dron and and the Aden Community we are um privileged to be here to share with you an update on the all forall all all forall plan um thank you for giving us that opportunity I'm here with uh Randy and Mary as uh Rick had introduced us and um we work on this project together so we'll be giving the presentation together as well so we'll be sharing um talking about the the various slides that are here so this update uh about the all forall plan um comes off of um you you saw the plan and recommendations back in April of 2013 so those recommendations um have been moving forward in the 134 school year and so we're giving you an update on um the actions that have moved forward relative to those recommendations and what we see um progressing forward in 2014 2015 I want to remind you that this plan um was brought together with a a group of stakeholders um doing some uh research um some literature reviews some uh study of various programs and um brought it together under um five Gap areas so there there are five gaps in the in the presentation tonight titled the belief Gap leadership Gap preparation Gap teaching and learning Gap and finally the time Gap and so with our work in researching to prepare the plan those that was a a structure that we brought together um based in part on a on a report that we read that we thought made some sense for us so with that I'm going to turn it over to Mary who's going to start talking about the belief Gap good evening superintendent Dron and school board members uh the belief Gap the recommendation was approved by the school board which was to train and educate all staff and supporting academic achievement for all Learners from diverse cultures incomes and ability levels some of the action steps that were taken is last year there were between 35 and 40 staff members teaching staff clerical staff Edina uh Community Ed staff that were trained uh 40 plus hours with Dr Heather Hackman in equity training with the goal being that training teams would be formed and in 1415 we would provide a 4-Hour introductory training for all new staff that was hired last Thursday we did provide that first round of training for all new teaching and administrative staff and all PA professionals so by the end of this school year every new employee to Dina School regardless of their bargaining Position will have been given this 4-Hour introductory uh Equity training as a starting point in addition to that school Improvement goals for both 13 14 and beyond all have an equity focus in those so uh it says 1314 but our expectation is that that will happen in 1415 156 and Beyond uh finally we are developing a three to foure phased in training model that framework is being developed which will include expectations of every staff member on what we expect of them in regards to um racial equity and cultural competency the next part of the belief Gap is identifying and clarifying beliefs about learning expectations for each and every student the pathway to success indicators we are determining College and Career Readiness by using map scores which is measurement of academic progress the explore test which is given to all eighth grade students and the plan test which is given to all 10th grade students and how it correlates to act to the ACT test so we can look at how somebody performed on map testing uh explore testing or the plan test and almost predict what kind of actt score they're going to get a second item is that Communications tool so in our effort to advance our all forall work and truly engage our non-english speaking families we are in the process of having a resource for documentation translations so example welcome welcome center student enrollment packages program information District district frequently asked questions but we're also working on ways to help families engage any Ed engage an Edina and understand Edina Public Schools through videos and perhaps an online portal uh in addition the school board uh adopted the racial Equity position statement in June we also have uh in the teacher evaluation system which is a brand new uh model for this coming school year we have uh rubrics that are aligned to um to equity and really to meeting all for all for every student good evening uh I thought Mary did quite well even with the cast and the mic so that's a great job Mar um in terms of the leadership Gap uh one of the things that we looked at is as Leaders across the organization what are the systemic elements of Education that we want to be sure are solidly in place so this recommendation around implementing a prek-12 response instruction intervention framework with Fidelity is one of those systemic structures often called RTI it really is about making sure that there are interventions in place for students who are challenged with the pace in the bulk of the classroom or for students in which that pace is not rapid enough for where they're at as Learners so it it's for um both groups of students and uh our first step in looking at this recommendation was to conduct a district audit which we did last year in the fall and look at uh where are we at as a system where are we at as a school district what does our intervention structure look like where are we strong where are we challenged and where's our for continuous Improvement and growth in terms of District uh building support positions at the elementary level we now have uh positions in place for learning specialists in reading and in math uh we also have uh specialists in place for GT around math and language art support uh we know that one of our challenges is to develop greater consistency in our math reading and specifically Behavior interventions districtwide and that is an opportunity for growth in this work and uh and so that's ongoing work for us we also participated in an audit through Minnesota Department of Education of our adsys grant adsys is alternative delivery of specialized instructional Services it's a Minnesota Grant uh brings in uh numerous resources for us as a school district to help support and finance staff that can provide this intervention structure and also assist in paying for curricular materials for those students and as part of that mde audit around adsys um as they reviewed the din program they were uh very satisfied with our with our audit in fact we were very encouraged by their uh reference to edine as being a resource model for other districts in how to assemble an adess Grant and be accountable to the elements of it uh another leadership uh aspect is always recruiting hiring retaining high quality uh staff staff who are racially conscious teachers and administrators meet the needs of all students a diverse group of students that we have here in Dina so we reviewed as part of our actions our interview questions that we uh used to uh do screening for staff and also in terms of the interview process and we Revisited those in terms of mentoring and training of new teachers we included a 4-Hour Equity training this year which uh Mary and her team led and it was very well received by our new staff um and we're doing uh we did evaluations on that um training as well and then as Mary mentioned calibrating teacher observation system and common look Force so our our primary method of feedback to our teaching staff in the D public school system is our teacher evaluation framework and so in that teacher evaluation framework is the opportunity to uh uh provide uh feedback and growth around our teachers around U meeting the needs of kids uh Our Last Action is to implement the Intercultural developmental inventory and that I IDI assessment is really an an assessment of Intercultural competence and we uh several of us piloted the IDI on lead team last year and our plans are to use that with all of the administrators our district leadership and our uh teaching and learning Specialists this year and what that instrument really does is it provides an opportunity for reflection and growth and development around our own Intercultural competence so those are some of the ways that we are attacking that leadership Gap as part of this plan I'll turn it back to Chad um Randy can you just give a couple examples of um when you're talking about our uh teacher observations and common look fors what what what are you looking for there to help our staff with this so we might be looking for how teachers are engaging students and um which students in the classroom are engaged as part of that that observation we might be looking at the kinds of materials that teachers are using and do they represent the diversity of students that they have in the classroom we might be looking at the assessment designs and do the assessment have the have the teams who have created the assessments work to make them free of biases that that we know that we have as Educators and so whether it's through the um feedback on the assessment design feedback on the lesson design the curricular materials that are used or actually the interaction that are occurring in the classroom those would be three examples of where we would dial in and try and provide feedback for growth and uh um opportunity there thanks so the preparation Gap has three specific recommendations in it and what I hope is fairly transparent is this is not the work of Mary and Randy and Chad what you're hearing tonight is us giving a report on all the work that's been done across the system so there's many people that are involved in it and specifically around the preparation Gap um our early childhood special ed coordinator um Hawthorne and our early childhood family Ed coordinator Lori Dunn have done lots of work in this area so the recommendation the first recommendation uh in this Gap area is implementing a screening tool that assesses developmental milestones and social emotional development for infants and toddlers so one of the things they've worked on this year is clarifying the role and purpose of screening and and the results that um we're achieving with the preschool screening that we do now um some of the research coming out of the University of Minnesota is that um screening earlier is better and and that's part of what um we were moving towards initially anyways and so um Lisa and Lori are are working with community members and encouraging families to bring children in around age three as opposed to waiting till three and a half to 4 so that gives us a a little more time around um helping um identify um developmental milestones and where students and or families might need some support or um um additional learning opportunities that that can be provided at an earlier age the uh working with uh um Steve Butner and District media technology services to assign student identification numbers to all children so we know who our um incoming students can be at a very early age and we know how to be able to get in contact with their families and and um help provide information about the services that we offer in the schools um development sorry defining defining developmental milestones and agreeing on a standard definition for School Readiness so that's some of the work that Lori and Lisa see going forward in this in this year is getting clear about that and then again as I as I mentioned earlier um start screening and encourage screening to happen prior to three and a half years old um back towards three years old Chad can I just ask do we have a plan or a way that we can partner with the many high quality preschool programs here who you know we they you know I started at two you know my kids were there at two um if there was a way to partner with that that might be a good way to get to the kids early and to maybe save some money on screening if they're already doing some of that for us that's a great question Lisa and so um just to be clear that that's not a planted question um you'll find that in the next slide or two that um we we talk a little bit about the partnership work so I'm going to hold off on answering that directly and and um see if that slide helps take care of it so uh the second uh recommendation is around Outreach to parents and families um with a focus on Race uh low socioeconomic status and cultural diversity so um creating comprehensive uh Communications um tools and so um working with um our Communications Department Susan BR um a kindergarten newsletter was developed this uh uh spring of this school year and has been um ongoing I think uh 6 months to kindergarten was the initial one and then each month since then um highlighting resources of Early Childhood programs as well as helping families get ready for um their student transitioning to kindergarten um implemented the um the Early Childhood programs have implemented individual parent education sessions and um one of the challenges was getting beyond the 8 to four so um that sessions are available for um some families but not all when when it's done just during the daytime hours and so working on um providing flexible hours and and work around supporting parenting skills and then um coming this year a licensed parent educator will be in the city Gym I believe it's every Thursday evening um as a dropin resource for families and um children and will you be utilizing our current e uh parent Educators in our ecfd program to do some of this work so that's a question I'd probably have to defer to Lori and Lisa around but I believe that's true that that is um that is some of the resources that we have inter that will be activated for that all right and then the third um goal area yeah can you explain uh the license parent educator in the city Gym is that going to be sort of an open session that parents can show up it or how is that structured I'm just so yes that's my understanding so number one a communication to say to families that um we have somebody available during the evening hours and it will happen to be at this day and time and so um you're welcome to drop by um any week to and and to potentially you know have some one-on-one conversations I would um so I don't know this but I think some of it would be planned activities as well so just so as opposed to a scheduled class or a scheduled meeting session drop in more flexible families could come and go as they see um throughout the weeks so not necessarily like a one-on-one like like some of like we offer this would be more of a group right and it would I mean it could be one-on-one if only one family shows up but in general yes some flexibility around that thank you you're welcome and then the third one is around um a coherent and comprehensive preschool program encompassing all Early Childhood Services and programs that align with K5 so some of this is um helping coordinate and and connect efforts between Early Childhood special ed and early CH childhood family Ed Under the Umbrella of Early Childhood so um some of the work that's been happening this year is um sorry last year special education teachers um were participating in regular ECFE classes and so that is a push-in model providing support for families and and children in a in a regular Edge setting as opposed to a pullout model um integrated these two programs have integrated their Equity team and integrated their school Improvement team so they are as adults starting to blend some of the work together and and having conversations um and then they've also done some inservice training work across the programs as well so they are doing um they're bringing all the Early Childhood Educators together and doing some common learning all right um and then tsa's question so they've partnered with Community daycare and preschool providers so they met um earlier this summer and the intent is to meet quarterly in 20145 so to keep the conversations going and to keep the dialogue going about um how can we work together to best um meet the needs of the uh children in our community do you know if this is at all similar to the Epi committee that we had at one time the Edina Partners in Early Education I know that committee kind of died so I saw you kind of look back at my partner Val back there do you it is okay so excellent so just to verify El Burke our director Services uh verified that that indeed is a reincarnation as she said said uh that plan and you know um part of the BG5 St implementation team will be growing this as well so this is all complemented and and so then the last uh action uh that will be taking place in 1415 is um doing some more on-site home visits to families and using a program called helping us grow to to make that happen all right so with that I'm going to turn it to Randy for the teaching and learning Gap thank you Chan uh we know that the number one school factor that affects student achievement is the quality of the instructor in the classroom we also know from research that the best way to systemically improve the quality of the teacher in the classroom is to organize them into jobike uh collaborative teams or professional learning communities the focus of the professional Learning Community is for staff to focus on learning versus teaching in other words it doesn't matter necessarily what you taught if the students didn't learn it so a focus on learning uh to grow that collaborative culture similar to very respectable medical organizations where you get a team of doctors if you're going into to be diagnosed we want our students to get a team of teachers to diagnose their educational needs and then a focus on results to be uh oriented around continuous Improvement so those three big ideas in professional learning communities so the actions that we have taken um reflecting back to last year training for principls and teachers we offered in August of last year a two-day uh PLC hybrid with solution tree conference and uh we had 90 participants that par participated in that it was some baseline training and the Big Ideas around professional learning communities and how you grow a collaborative culture we also have had numerous staff attend the PLC training here in Minneapolis over the last few years and just as an example over half of the staff now at the high school have been trained formally in professional learning communities and the benefits to students of those uh organizational groups uh we've been developing protocols for our core questions which are part of this focus on learning versus teaching and the way that we continue to provide professional learning opportunities for staff around that is by offering that professional learning in an anytime uh anywhere fashion so we have a PLC Moodle page and on that PLC Moodle page we offer professional learning opportunities around um plc's and so it's online it can be personalized for the needs of Staff they can access it anytime and uh we use it at the beginning of the year we use it on some of our inservice days and and in between in terms of AED in time for collaboration we are looking for an hour per week that's the goal that jobike staff are able to meet for an hour of week an hour per week uh we also have late starts that support collaboration time we have collaborative Wednesdays at the high school that support collaboration time uh we are finalizing power standards and common Summit of Assessments we've started that work we'll continue that work this year many are working on that tomorrow as part of our inservice day in the afternoon uh we track and are tracking every course every content area and whether or not we've come to consensus on what the big ideas for that course or content area are and if we've come to consensus on what it looks like when students arrive at those big Ideas because that element of education is called a guaranteed VI able curriculum and that's another heavily research supported element to have an equality educational system and then in terms of PLC leadership and training and support this year we're continuing to offer training with our administrators on a on a five to six times a year basis where our our staff development committee will now become this professional development PLC committee um we'll have B monthly building meetings and then every Jaa Lake PLC team across the district will be aligned to the aison either a teacher on special assignment or an administrator to continually ask them what are your smart goals what are your action plans what professional learning needs do you have how can we support you on your journey and checking in with them four to five times a year so that's a support structure uh through teaching and learning and through uh Mary and Chad's work that we're putting in place this year Randy can you just give an example for the audience and ourselves um what does a power standard look like what is so that this common summative assessment can be developed I mean you can even give it you know a you know really basic level like first grade math or something sure so I'll go science on you great so um in life science a power standard would be that all living things are made up of cells and cells form the basic basic structure of all living things that's like a core element of understanding many Concepts in life science and we would want on our students to understand how that structure supports life in living systems so that's a really big idea in life science um that we would hope would be one of our power standards so the power standards are really what are those key Big Ideas that give kids or that offer endurance kids take them with long after they've been in the course or the grade level that offer them uh leverage that help them with other content areas that they're studying so a math power standard around fractions may help them in other areas that they're studying whether it is in facts or whether it is in science or maybe some other areas a a power standard also has a criteria around Readiness in that it helps them for the next level that they're entering into so our teaching staff are looking at endurance leverage Readiness as criteria to determine what are the big ideas that we want kids to leave this course or this grade level having mastered and those would be defined as the power standards thank you so our uh our final recommendation around teaching and learning is to really continue to grow student engagement to enhance ownership of the learning we know from the work of Daniel pink uh how that increases motivation for students we want our students to be lifelong engaged Learners and so actively teaching students skills for being um and staying engaged in the learning last year we did some Pilots one at South View Middle School around type which is about what personality or type are you and how does that impact the way in which you learn and so helping kids better understand themselves as Learners has been very beneficial and also at valview middle school we did a pilot called ramp up to Readiness which is about building the skill sets that are going to give you leverage in many of the other classes that are going to take that you're going to take along your academic path paway so helping kids learn what do they need to advocate for themselves as Learners and helping them learn how what are the things that affect how I learn and how do I like to learn best collaborative teams are looking to collect student feedback on learner engagement so that's something will continue to grow because as part of the teacher evaluation system our teachers need to collect long-term data on student engagement and defining personalized learning Pathways uh using educational competencies the competen are about the outcomes and so our work around this is to clarify the outcomes to know our Learners very very well to help them find their path to provide feedback on where they're at on the destination to that end result and that's our Direction it's personalized and it is more engaging to students and with that I'll turn it to Mary Randy can I interrupt one can you talk a little bit about um in where in what class or how would we do the feedback or the getting the you know you know learning getting keeping engaged is that during an advisory in a secondary or is that how's so for parents know when where would we be doing that so in both places our opportunities to do that so in advisory it's the opportunity to get to know the Learners better and to provide feedback on what they're doing that's successful in the school what skills do they have that um are strengths of theirs and where the where do they have challenges so that they can become better advocates for their for themselves as Learners so in the advisory period in our middle schools that's an opportunity to get that kind of feedback but also there are opportunities in their courses to get that kind of interaction feedback with their teachers as well uh the time Gap more time for learning during the school day outside the school day during the school year and Beyond the school year this one I think we really got some great traction around at our elementaries at three of our elementary schools Countryside Creek Valley and Cornelia we had an after school homework help where we had one-on-one either high school students Community residents volunteer and work oneon-one with students one day a week after school that program will be replicated this coming year in all six elemente schools we also have homework help after school in both middle schools and the high school the second one was implementing our Saturday school last fall we uh asked the Adina Ed fund for a grant to uh start Saturday school and they were uh kind enough to give us a startup Grant we then got some additional money from uh an organization called the dinina given go and beginning in early January we had anywhere from 45 to 65 students come every Saturday from the first week of January to till the 1st of May from 8:30 to 11:30 for some additional um math help some additional reading help we had uh licensed teachers involved we had again residents who volunteered we had students volunteering as part of the high school uh uh student council volunteered student council also contributed money for snacks for the students so during that period of time uh not only did we provide the transportation which I think made a big difference we were able to provide some additional support both in math and reading and include include a midday snack for the students uh it was well received we are going to begin at this fall in September and we'll do kind of a a fall and a a winter version of Saturday school uh the enrichment this summer so we had an opportunity to both both from Edina Community ad and from again Edina give and go we had about 40 students that we were able to give two weeks of some type of enrichment through Edina Community ad again we provided Transportation students were selected we had companies that donated funding for lunch so lunch was provided right here for the students we had a number of students who volunteered and served as uh as mentors in that program building great relationships with those students and it provided you know these 40 plus students an opportunity to do some type of enrichment uh summer activity that they might not have had and that really had a lot to do with uh Community ad both valber as the Director and Carrie cab who did a lot of work providing those Scholarships in addition to that there are many other scholarships that are given throughout the year for students all of those are um planned to continue in 1415 and and our hope is actually that the SU of enrichment we can expand uh maybe to a longer period of time and really for more students can I I mean I think these probably are very valuable I mean we inherently I believe they're valuable programs so then what types of things are you doing to look at outcomes to see that we're really moving the education you know narrowing that Gap and really supporting those kids to move to reach their the competencies that we want them to reach y yeah so I say that that is a very good question so the first piece was Saturday school because of when we started we probably didn't do as good a job of measuring each student's progress so one of the things that we are looking at we've got an early jumper ready for this coming fall uh a team of people including some teachers have met to say once we identify the students we're going to invite how do we make sure that there's a mechanism in place to Target what help they might need in math what help they might need in reading and yet understand if we're going to have a student here for 3 hours on a Saturday there also has to be something about it that's going to make it fun for the student and want them to come back and so your point is well taken if we're here next year I should be able to give some pretty strong evidence of what difference it's made for students academically and also engagement because I think that's very important because sometimes it's keeping a kid engaged not just it's important to get the better grade but it's also important to keep them engaged in school so and I and I do think to that point we did the engagement piece we did really well or we weren't have kids coming over and over on a Saturday morning uh for three hours if they weren't feeling the engagement now the next piece is we really do need to be able to measure how we are helping them move academically so our last recommendation to report on is the utilization of technology to extend student opportunities to learn uh so last year we continued to grow our eacademy effort uh record and upload Edina teachers lessons so this is a digital database where uh collaboratively teachers can share quality lessons and then utilize those opportunities for students and families to check out technology resources so last year again um an opportunity for students primarily in secondary grades uh to check out devices if they needed to and we also have partnership with Ed given and go to provide cellular internet service for families of need uh regarding internet access the expansion of BYOD 612 um a lot of conversation about that last year we've had the get connected day um earlier this week and a lot of families participating in that this will be our first year of this 612 BYOD and in fifth grade we are rolling out Chromebooks across the system so again providing access to learning opportunities in in a way that is anytime anywhere and uh lastly this uh digital curriculum collaborative partnership so mpcc Minnesota partnership for collaborative curriculum is really a partnership of numerous districts across the state of Minnesota saying if we have the same state standards and we have the same outcomes let's work together to design digital curriculum and support each other by putting all of our efforts together uh so over time this will save districts hundreds of thousands of dollars in textbook costs and we now have actually over 150 school districts across the state of Minnesota who have partnered on this the goal is still 40 plus digital courses um by fall of 201 uh 1415 and we should be hitting that Mark so lots of digital content being um produced through this partnership so that's very exciting at this time I'm going to turn it over to Chad to closey can I just a question who does the district own the digital content so the part the collaboration owns the digital content we pay a participation fee of a dollar per student and uh and so the the collaboration owns it as it's being developed but as soon as that course or grade level content is developed we download it and now the the district has a copy of that and we can tweak it we can modify it and then it becomes ours and then also when the teachers like I I remember Mr Hoffman spoke earlier in the year about uh his flip lessons and how popular they were do we have continued access to those after the class is over and do we have plans for for taking advantage of those types of materials yes so part of the um intellectual property rights is uh is defined by how and when that content was created and whether or not it was used in E public school so when teachers are paid to develop lessons and teach classes that's e din curriculum and IND din content if teachers are developing content separately from from the school district and are not using that in the school district they would own the intellectual property rights of that and it would just follow with them wherever they go um but most of our teachers are developing it so they can use it here and so it becomes the D curriculum and then we retain the intellectual property rights to that and do we have like any kind of a methodology for keeping track of what we have and how to make best use of it and what's the best quality of it so that's a great question I think that's part of our continuous Improvement around that but we do know um exactly what we use in all of our Moodle courses Moodle is a common format that we use for digital curriculum so we have all of that digital curriculum on our own servers here in Edina thank you so that wraps up our uh update on the all forall plan you can see it's a broad plan it uh brings together the work of many departments across the whole entire district and um you've been able to ask questions along the way do you have any other final questions that you'd like to address to us before we close thank you all thank you thank you next up superintendent dresser will provide us a leadership update thank you Mr chair and board members as well as community members um our date is August 6 18th and uh a week from now our students will be entering the classrooms ready for a great year of learning knowing that they will be also getting out uh before the end of May um we are excited about our plans and um we'll continue to focus our work on our strategic efforts at a district level uh but this also is being embedded into the sites and into the classrooms our three areas of focus and you heard a lot about it just with the previous report around personalized learning for all students so those 8,491 students that we are expecting to show up on that first day uh we have some new strategic plans and how we're going to enhance our special education and our technology work those are both presented to the board last spring and now we're moving to implementation we are bringing our learning devices through e-learning squared alive at a very high level this is at our secondary schools it's been something we've been piloting and exploring and now we're advancing um very quickly into that the all forall initiative just heard the report on today we'll be going into another year of its work and we expect some great things to happen and are optimistic that the purposefulness of this work will be of benefit to all of our students uh in the second area around just making sure this um birth through age 85 Plus continues to be seamless we have plans moving forward with the birth through grade five and the secondary study the Community Education will begin their work uh we have a district Equity plan in place that we're continuing to advance to help support the all learner efforts and our major facility study and we have a task force that we'll learn more about a little bit more a little bit later in this presentation but really addressing how space can enhance our learning and the final area of our strategic plan is is the partnership work and so the improvements and the enhancements with our teacher evaluation or appraisal process as well as the use of the professional learning communities coined plc's by the district will all be important pieces of this partnership and this collaborative work we are also studying our staffing model and saying how does our staffing align to the learning and that will be a study that occurs with recommendations to be phased in over a period of time also looking at how we can support our staff in better ways given all the change going on and so we have a committee called Next Generation advisory team that will help support that work but these will be our major uh major work occurring not only at the district level but at the site level as we move into the new school year just some updates on leadership Tony Gardner started today our human resource manager uh we have been uh working successfully in the human resource department without that position we're glad Tony Tony's joining us Mike praski is become the new high school assistant principal previously Mike was the dean at the high school um with that position is going to be interviewed later this week and we hope to have that person in place very early on during the school year I want to remind the board of a pretty unique thing that we're exploring and moving forward on I should say we've committed to is H Westside School District which is a district similar to Edina out of Omaha will be coming north to Edina for spending some time uh September 17th to the 19th where they'll be touring our buildings uh having some dialogue and conversation that we see that the two districts quite similar in our strategic work and our size and some of the challenges and opportunities we have and so it made some good sense to have some governance dialogue we look forward to having that evolve over the next weeks and finally the 21st century Benchmark Consortium this is the school district the school districts in the United States that benchmark closely with the Dina uh New Trier Highland Park P Alto en out of Texas um West Side out of Omaha and now Hanover outside of Connecticut or outside of where Dartmouth is in Connecticut those are all Benchmark schools but they'll be sending representatives to Idina where they'll be uh coming in touring our buildings but then having our time of learning again benchmarking so we have again a good feel of how is moving on a national level we are uh moving forward with the facility advisory task force I'm going to ask Susan brat to provide an overview to the board this is action the board will be taking on later tonight um plus there's 23 not 26 uh 23 members total that we've identifed representing a wide uh span of of voices in the district from parents to alumni to current students we have some teachers we have uh parent alumni parents if you'd like to call them that we also have just community members at large some coming with uh backgrounds in architecture engineering technology Safety and Security um representing the voices of um Athletics and activities um preschool families so we've got a really great a variety of voices that will be coming to the table we we're going to the purpose will be obviously to analyze and consider options that we have for our next gen spaces that align with the nextg Strategic plan so really starting off next week going over um a lot of the programming aspects of the Next Generation as we've been talking for a long time that learning is our constant and that our other resources including space are the variables and things that we need to align to learning so we will be starting off next week going over a lot of Next Generation uh meetings or PL plans that way um the challenges obviously that we have we know going forward that we have aging buildings we have some capacity issues in some of our schools um Safety and Security was identified in a community surveys as being a concern obviously with the age of our buildings that they were created in a time that was different than the needs that our community is expecting now with schools um and then obviously what are changing programming needs um maybe it's not always just one hallway with a bunch of classrooms on either side where the doors closed and they never talk to each other so it's going to be an interesting meeting they are uh they starting next week on the 26th is the first one it'll continue for six weeks through the on Tuesday evenings at 6:30 right next door in room 350 here at the community center at 6:30 they are open meetings to the public so while the task force is the one that will be discussing and processing information and going through exercises to help prioritize what our needs are eventually coming to consensus to bring a recommendation to the board in early October they are open anyone in the public public is invited to come we'll have opportunities during those meetings for um attendance uh people in the audience to also participate um in some various activities as well Susan can I ask if so if people aren't able to attend the meetings but they want to hear what had happened at a meeting how might they find out yes thank you um we're going to have a section on the website that's going to be devoted just to the facilities advisory task force so we'll have a link off the homepage to that um actually I don't know the URL the top of my head but it's like fatf you know OS schools.org fatf or something brilliant like that um and uh but we'll be documenting not only who the members are what the meeting agendas and minutes from the meeting and then some additional resource materials they might we might not put all of the resource materials on there because there'll be quite a bit but uh we'll be trying to at least capture some really good minutes for the public to understand and track along thank you Susan you said the meetings start at 6:30 how late do they go that'll be about two hours in length hopefully so 6:30 to8 :3 starting on the 26th so if anyone's looking at that slide says3 we realized that when we originally put it at 8 o'clock that was probably a little ambitious to try to get everything done in an hour and a half so we're counting on a two-hour meeting thank you additional questions as we move into the new school year our theme is going to be around bringing hope and happiness to our future there's quite a bit of research right now just on uh well-being uh and the importance that Hope plays with that and uh the feeling of Happiness um while these are light words they're very powerful in the area of research and we're going to continue to grow that uh for our students and our staff going forward preschool Workshop is begins tomorrow the official kickoff but there certainly has been a lot of learning going on for the majority of August our new teachers are on board all of last week uh we have our staff in the buildings this week um some of the new work that we're working on during the preschool Workshop will be on the revised teacher appraisal plan uh advancing the professional learning communities and team building and then just getting ready for the school year and getting everything ready to go for that first day of August 25th and that concludes the kind of leadership update are there general questions of me or of the lead team members present tonight additional questions see none thank you Rick it's hard to believe it's only four days away next up is our uh consent agenda uh a motion to approve so moved second moved and seconded to approve this evening's consent agenda Rick and Adams you'd like to point out I know you've gone through it briefly once um our consent agenda items our Personnel recommendations again standard they're quite full because again it's that hiring time of the year uh our expenditures payable for July 22nd and August 18 the membership the field trips and the gifts that would conclude the consent agenda items for tonight thank you Rick any uh items anybody like to remove from the consent agenda any questions comments or discussion seeing none all those in favor of approving the consent agenda as presented please signify by saying I I opposed motion carries our first uh action item this evening is our leadership action plan which we've seen a number of times uh previously can I have a motion to bring that to the floor so moved second it's been moved and seconded to approve the 20145 Idina Public Schools leadership action plan any discussion comments questions Rick I just kind of briefly reviewed them uh again it's the role of the lead team to uh Implement these plans that we'll have periodic updates through our board agendas which are the next action items so that uh items that need to come back to the board for reports or action is brought forward in a timely fashion thanks rck questions comments I thought those things that you shared with us Rick about those additional three columns um was interesting and will be helpful I'm assuming to not only the um the board but to the lead team as well in our work session we talked a little bit about this plan and the other columns that uh our Administration is responsible for carrying out is we do Set uh kind of targeted outcomes for where this progress will be at the end of first semester where the progress will be at the end of the second semester we also try to identify what uh exits are going to occur because because we're advancing this work and so it's all part of our strategic plan uh that uh it's a model we've been using and it's it's a management tool that we use uh at our leadership level and then that drives us back into the action here at the board Rick additional questions comments those in favor of approving the leadership action plan for 1415 as presented please signify by saying I I opposed motion carries uh next up is our school Bo agenda for the 1415 uh school year can I a motion please so moved second been been moved and uh seconded uh we did talk about adding an additional September workshop and I think that is in motion already um any additional discussion or questions uh regarding the current agenda schedule and this is always a moving I mean a living document in that we often add things to it a living document and the chair and the superintendent are the two people responsible to make sure things don't fall off the map as I as we say but this is a tar you know this is a a best guess of the timing of the various projects various act agenda items I should say no questions or comments all those in favor of approving the current version of the school board agenda for 1415 as presented Ed please signify by saying I I oppose motion carries uh next up we have the superintendent agreement uh for school years 1516 1617 and 1718 can I get a motion please second moved in second it been a long evening already a little slow there tonight aren't we little little bit of background we're very pleased to uh extend Dr dress's uh employment uh his current agreement runs through the end of this school year so the 1415 and uh this extends it through 1718 with the same base pay under this agreement we have increased his uh his bonus uh amount from 3,000 to to up to $110,000 per year 9,000 I believe 9,000 no 10 think I must have missed that one uh um any other uh input feedback discussion we're very pleased to have Rick hanging around with us for a while longer and this does supersede the the uh current contract that we were working under um this is this is just trying to explain that it it goes it's over the time period of the current one that we're working on and so this is a new one no it's extension of the current one right right sorry yeah for new new time period though right Curr one in July thank you sorry mine uh additional uh discussion comments all those in favor please signify by saying I I oppose motion carries thank you Rick pleased to have you the EAC agreement has been removed from the agenda next up is the teacher evaluation amended mou rck descriptions a motion please so moved second it's been moved and seconded any uh discussion feedback who wants to fill us in so our teacher evaluation committee has been working for quite some time on this new teacher evaluation plan the teacher evaluation committee consists of five administrators and five teachers uh as nominated by our em group the recommendations uh we brought to you tonight are really around two classroom teacher descriptors and they're just uh regarding really Clarity around those descriptors and then there are four um non-classroom descriptors and as an example in those four non-classroom descriptors uh several of those are uh inclusive now of the word families whereas before it would say students and staff now it says students families and staff so these are minor changes in the descriptors We Believe they were needed uh based on our conversation as a teacher evaluation committee and they provide additional Clarity in how folks can be observed and how feedback can be generated em has voted on and supports these changes and administration's bringing them to the board for approval tonight thank you Randy questions or comments excellent all those in favor of approving the teacher evaluation amended mou regarding rubric descriptors please signify by saying I I I I oppos motion carries uh next up we have our substitute teacher rates can a motion please so moved been moved and seconded uh this we did spend some time in the Human Resources committee on them Gwen you want to provide uh the board a little feed uh input or feedback sure um for the last couple of years um Indina along with several other school districts have been really challenged to find adequate number of substitutes for classrooms throughout the district and um in 2010 we increase the salary the daily rate for substitutes and we are requesting tonight to increase it again um from $110 per day to $125 per day uh we are hoping that that will enti some people to substitute in our district and um on a regular basis and as you can see there are increases if you have been in the district for longer than 40 days then you will receive an amount of $130 per day and it moves up to $140 for retired um Tina teachers and we do have a number of e uh teachers who are retired who do come back and substitute but we do need a few more and um we would uh this is a 133% increase we have a a large budget for the um that is spent on substitutes but we are going to really monitor this amount to make sure that we don't go over the allocation and we have put some changes in place already for um to address some of the substitute challenges that we have so I would entertain any questions thank you Gwen um is it are we ask are we do we have more need for substitutes I mean have we changed either with our plc's or meetings that we need we need more or is it just a a lack of enough substitute teachers in the districts um I would say it's a combination one that um a few years ago we really had a shortage of U we had a plethora of teachers across the country and that has really changed over the last few years so that's one difference and then the other other difference is that in the teachers contract we do have workload relief days and that has added to the need for additional substitutes which is also a good use some time for the teacher to G how does the proposed rate align with other neighboring districts we checked with some of the other districts and the um the others average about $15 to $120 per Dayal discussion or questions thanks quen all those in favor signify by saying I I opposed motion carries uh next up we have our facilities uh task force Next Generation facilities task force this is for the approved the charge of membership of the next generation's facilities task force can I a motion please so second been move and second uh who wants to jump in here Susan's already gone through this yeah she's kind of gone through it as stated earlier the membership list has included with your board book for approval tonight thank you questions comments all those in favor of approving the Next Generation facilities advisory task force please signify by saying I I opposed motion carries next up we have our last action item this evening policy 54 uh related to uh bullying prohibition can I get a motion please so moved second it's been moved and seconded policy uh uh 54 it's uh background information we've seen before any uh discussion or comment since we lost saw this um I would just say that the district's Poli policy was in quite good shape um with what occurred from the statute standpoint so there was only minor revisions that we really needed to take to make sure we met the criteria of the state statute we've taken this uh work very seriously as a school district and that's been reflected Even in our student surveys where students do feel safe at their schools uh but we still need to do more and so we are being active in this work we are ins servicing all staff during preschool Workshop this will be an annual event we have training that goes on for students uh but we're get also helping students and staff understand that if uh there is this thought of bullying going on or an awareness that it is something that needs to be reported we have our Administration with an investigation process that is in place and uh we will make sure that it is a safe learning environment for all students there are some requirements around posting this so we have new posters going up and information sharing going to the student students and to the parents this is all being completed uh but again um important to our work part of our core values as a school district thank you Rick additional comments questions on uh policy 514 all those in favor of approving signify by saying I I opposed motion carries next up we have a number of uh discussions items we have District committees uh and then we have scheduled review of policy 515 and our 700 series policies where do we want to start well I can just walk us down the uh District committees and councils uh that board did have that attached in there as a walk-in item um we are finalizing membership uh to our various advisory and uh councils and teams it's kind of in that transition phase but we'll have that full list for the board to act on in September uh we recognize the power of getting input from a variety of sources so we work hard on getting that membership um from a policy standpoint they can let the policy committee members jump in uh where they wish um on the uh we made some minor adjustments with our data privacy piece policy around protection privacy of students but one thing we're not including oh does it say for no found a typo in the last one okay it's okay yeah sorry so um one thing we're not doing is we're not providing um Family emails of public data where we're staying so that's not going to be part of data privacy is family emails to the public no can clarify that so we won't give out family will not that will affect I'm assuming PTO who want it included in there yeah and we've worked with the the parent leadership Council on this and had their support as well through the process um but once you open it at all you open it to all and so the data privacy piece we felt we wanted to honor we also did some looking at where the state statute was on it and uh it didn't it didn't you know say that that should be part of something that we include and so we're stay in that conservative element on on sharing that family data so then for pto's who want to do some kind of a directory if they were to engage in collecting the information completely on their own are they is it legal for them to do that that's great I'll let Susan respond um it is you know they can certainly collect that on their own if it's voluntarily given by the parent we're also working um Steve Butner is also been working with a number of our PTO parents as that came out last year through the parent leadership council is that is there some way that we don't have to recreate this every single year and so there's some technology tools that allow that advancement of say they you know transition from elementary to middle school because we hear it especially from our middle school and high school PTO that it's hard to collect that information so it is um but it is you know we we've we've had numerous discussions at parent leadership Council about it and while there's a lot of positive reasons why we should be allowing that but as PTO are an independent organization um from the school district they they like any other other outside organization to include businesses would have access to those email addresses and felt that it was easier to or better to decide on air on the side of do you really want parent email addresses given out to anybody who requests it so great thanks can I go back to the Committees for a minute so there used to be a board member on the gifted District advisory committee and that person's not listed anymore so was there a change or do we just miss it I got fired yeah you got on the gifted District advisory committee there should be a board member on there and I didn't see it unless I was going through this list I agree there's supposed to be a board member there's supposed to be a board member last year yeah so it was Lenny and then I was the alternate so okay we will follow up on that that in the and now the Committees such as um like the the community members who are on Finance of facilities that's listed on a different document not on this one that's on the one that the board approved earlier right okay these are all to clarify these are all the volunteer ones volunteer well not that they're not volunteers yeah but they don't report to the board excellent thank you I didn't know uh we have the series 700 policies and there are 18 different policies that are going for first reading um policy committee has reviewed them so as Administration they are all Minor Adjustments that are being pursued just some grammatical minor updates nothing but we'll bring it back for a full reading to the board at the a at the September meeting and that would conclude the discussion items answer any questions further comments questions anything that the policy committee wants to to discuss I think I would be wondering if anybody has any questions they'd like policy to address on any of the policies under discussion and is well the 700 series uh want to extend a thanks to Sarah shandel for taking the line share of the updated edits which mostly bring it into alignment with the language of policy that we've been using so there are minimal substantive changes in that but it's a large it's a large large number but what's here is not a lot of substantive change when reviewing them I noticed that the red markings were at a minimum of most of them so I was assuming that there were when I see that that's not really substit it's it's really mostly language just for smoothness of reading but if anybody has questions they'd like us to address at the next meeting we're happy to take them back were there any uh changes that affect the students at all in terms of the Student Records policy changes or was it again nothing of any substantive value mostly just to Fus on ran numeral 2 which is as in the paragraph It's a the definition has more clarity a l under general statement of policy I think that that was an update this is an update and that's where I'd say the heart of that policy hopefully reads more clearly but if there are any questions that anyone would like us to take back before we bring It Forward for Action we can certainly do that um other wise as Susan mentioned we did have a lot of discussion in policy as well about the impact of allowing more data to become public and what you're seeing is less change rather than more it's the policy as it has been used in the past okay so this is just all stay the same okay I just saw that big red paragraph thought what are we changing poliy yeah 717 717 oh yeah I noticed you use property there because that would include buses then correct correct so it's the main that's that's the big change on that one be more inclusive y but if there are questions we can take them back I remember anything we're missing there's no questions sounds like we're done there on the information we have the student rights and responsibilities handbook 1415 and is now public it's also been posted um we have some appendic revisions that have been included around student discipline resident enrollment and the bullying information those are all administrative clarifications but they do align in with the handbook and that would conclude the informational items for tonights thank you uh buly any announcements leadership ship update committee reports reports Finance of facilities hasn't met in a while but we should we'll be starting up again in October actually right no September you're right thank you September um it just for your awareness uh it's a Tuesday because of when uh we get the levy certification materials and Linda should have gotten something out to you if you don't have but please let me know she said the dates of the meetings dates of the meetings yeah not not agenda materials too soon yet we won't have that from mde but and you you put them out no that's right you don't do that never mind teaching and learning meets next week Randy Mee on 21st 27 not the 21st oh it's policy my M meeting policy's meeting early and often but teaching learning at is the 27th okay you're right any additional uh additional items committee reports anything a motion to adjourn so move second moveing second to to adjourn any objection joury at this time see none we are Jour thank you all e for