[0:02] where's your hat [0:10] there we go good to see you thanks for all the help [0:18] great uh good evening ladies and gentlemen we do have a quorum so i would like to call this meeting to [0:23] order tonight is monday june 8th and i just want to note that because our meetings are begun virtually [0:30] all votes will be done via roll call we have all seven board members on the meeting tonight and many staff and [0:36] administrators superintendent schultz would you like to review our agenda for the night and let us know who is joining us from the [0:41] district yes um so at tonight's meeting we'll do approval of minutes um i'll save the excellence in [0:51] under consent we have personnel expenditures uh some agreements with adult basic [0:56] education our state high school league membership um and then also name recognition for [1:02] the the tennis courts at um for named after the coach paulson um we'll have uh [1:09] community input i know there's one we will be reading uh for the report tonight i believe libby and randy will [1:15] be talking about the alt comp annual report under your discussion you'll have superintendent goals um [1:21] we'll talk about the committee process uh a quick review of policies and a [1:26] more detailed review of two policies 203 and 209 under action you'll approve the 2020 to [1:33] 2025 strategic plan the arts and music curriculum you'll approve the 10-year long-term [1:38] facilities maintenance program budget and also approving policy 510 and transportation policy 713. [1:45] um there's a then there's time for the board to report anything in their work as liaisons or [1:52] committee chairs and then on information there's re regular reports of enrollment [1:57] expenditures and uh the language for the transportation webpage [2:03] tonight joining us from the administration is brian bath [2:10] that was weird that come on [Music] [2:15] brian brian bath david [2:21] [Music] let me try it this way can you everybody [2:27] hear me okay um david white's here from uh [2:32] transportation libby sandvik um john tope mary whitey communications [2:41] randy smazel sarah's here also val burke and our technician zach horn [2:48] there are other members of the professional staff that are here and i'll leave those introductions to the directors when it [2:54] comes to that time in the meeting great thank you superintendent schultz before we move on with the rest of our [3:00] agenda superintendent schultz our entire board would like to address our community [3:06] regarding the death of george floyd the events that have taken place across the country since then [3:12] and what we feel this means for our school district as the leadership of the edina school [3:19] community we have a responsibility to speak candidly and clearly about the tragic [3:24] murder of george floyd the subsequent turmoil that has devastated many communities [3:30] including our own neighbor minneapolis and what this means for our school district [3:35] to our black students and families black educators and staff and black [3:41] community members we want to acknowledge your pain we want to acknowledge how weary you must be and we will hear [3:49] that black lives do matter each and every day to our broader edina community we are a [3:56] public education system the very foundation of our country's public education system [4:02] is centered on the belief that we can overcome gaps and create a more equal society for our [4:07] country's children it is not only our legal obligation but our moral duty to educate [4:12] every student that walks through the dwarven edina school to their fullest potential and where [4:18] this system has failed many of our children we cannot use our past failures as an excuse for inaction [4:25] we also need to acknowledge that it should not take a tragedy such as this to elevate the sense of urgency to meet [4:32] those needs as a school board elected to represent the entire community [4:38] we recognize the best way to lead is to listen to and partner with our communities of color [4:43] and let the voice of others show us the way we believe meaningful change requires careful thought consideration [4:51] and input from various groups including our staff students parents faculty and community [4:58] members of color let us be clear though this work is on all of our shoulders [5:04] led by voices of color all of our shoulders strategic plan that we are proving [5:12] tonight lays out some foundational steps to start this work as a board we will be working over the [5:18] summer to have conversations on the important issues of race and equity and how we can elevate voices of color [5:24] to help guide us in the creation of tangible steps that affect the real systemic [5:29] educational issues that are surrounding us additionally superintendent schultz will [5:34] be conducting a comprehensive review of all district policies for potential biases [5:40] or unintended disparate outcomes there will be periodic reviews through [5:45] our policy committee and quarterly updates at boardwork sessions we appreciate the [5:51] support and understanding you will extend in recognizing the time the time we will take to thoughtfully [5:58] carefully and inclusively create an action plan with measurable outcomes [6:03] as we stated earlier this work is on all of us and as a school community we can either [6:09] embrace each other and this effort and become a better school district for everyone or we can let discomfort divide [6:16] us we challenge everyone to walk through our discomfort and emerge better than ever it is [6:22] through our combined efforts and support of one another that we may realize our mission in supporting the [6:28] needs of our community maintaining the excellence we expect from the edina school district [6:34] thank you i'll now move on with the rest of our [6:40] agenda [Music] our first order of business is to [6:45] approve the minutes from the may 18th regular meeting and work session [6:51] and the may 28th special meeting do i have a motion to approve the meeting minutes [6:56] so moved is there a second second we will now vote by roll call [7:02] to approve the may 18th and may 28th meeting minutes [7:10] allenberg hi fox hi green hi john [7:17] i'm michaelson hi shaw hi walden friedman [7:23] hi the meeting minutes are approved and now we're going to move to our um [7:30] tonight's excellent excellence in action portion and it's featuring our dear edina pen pal program [7:37] it's an example of community partnership and building community despite our need to maintain social distancing [7:42] guidelines here to tell us about is annie schilling enrichment supervisor community education [7:48] and nicole gorman recreation supervisor at the dinah senior center so welcome [7:54] annie and nicole and i'm not going to tell you that my pen pal thinks i'm a grandma [7:59] so that's my only complaint about the program but um it's an outstanding program so thank you for being here to [8:05] talk about it thank you so much for having us we're really very excited about [8:13] this partnership the partnership has been between the edina school district community ed [8:20] the edina senior center and the edina library we all came together [8:25] uh spearheaded by nicole gorman who is uh with the edina senior center uh she [8:31] had this brilliant idea and uh we brought it to life and it's been amazing we've had over 300 [8:39] participants uh the hallmark of this program has been that it is [8:45] intergenerational um there are some grandmas although uh not everybody is a grandma [8:52] there are kids there are people my age their my college age daughter is also [8:58] participating and i know there's a number of representatives from all across the [9:04] community participating in this program one of the things that it really did was [9:10] it brought the community together in a time of physical distancing and as we all [9:17] know community is more important than ever and um we were really proud of the fact that [9:24] we could bring this community together so nicole at the senior center also probably wants to say a few words [9:31] and i'll let her take it from here i just believe that collaborating with [9:36] other organizations creates a better program overall for the community that we serve [9:42] and it has been wonderful working with annie and community ed as well as the dyna library they've [9:48] really taken the idea and and ran with it and i think over having over 300 participants is a [9:55] testament to the work that we've done in our collaboration and it's it's been [10:01] great i can't wait to do more things with communied oh yeah i'm thrilled with the [10:07] partnership as well i've got a few just three slides to show you some of the letters they've [10:13] come with artwork uh let's see if i can get this up no [10:20] no i don't think i'm gonna be able to so i'll just say that uh the letters have come with artwork and so much creativity [10:27] and um it's been a wonderful endeavor so thank you for the recognition and the [10:33] opportunity to tell you all about it no thank you i know it's been for personal experience i've really enjoyed [10:39] it and it's just it's a great program so i'm glad to hear it yeah so thank you very much it's [10:45] wonderful so thank you um [10:50] well great thank you both for coming and presenting tonight i really appreciate it um and keep up the great work and i love [10:56] seeing the collaboration with the different edina programs so that's wonderful so [11:02] thank you um so we have some other excellence in [11:07] action things to resent to you guys and i wanted to mention that we have received um [11:15] numerous emails thanking us for the commencement that we put on and i wanted to thank um superintendent [11:21] schultz and um andy beaton and mike petr i can't ever protest your tasking for [11:28] putting together such an outstanding commencement for our seniors um and i just wanted to [11:34] read one of the emails that we received thanking us for it so it says mr schultz i want to express [11:41] my sincere gratitude for edina high school's thoughtful graduation alternative this year we didn't have a graduate in our house [11:47] but we had three on the block what a fantastic community experience to celebrate and cheer for those seniors as [11:52] they were given their diploma and through their caps heart warning to see the neighborhood street lined with families who otherwise [11:58] might not have even realized there was a senior in the house so many neighbors came out [12:04] to their front yards to wave and hold handmade banners and the ehs yard signs even allowed us [12:09] to cheer for the graduates by name the younger students enjoyed waving to a familiar bus driver knowing their hard [12:14] work this year was going to be worth it our older neighbors or empty nesters could participate from a safe distance [12:20] and the graduates had huge smiles i heard no one disappointed that we couldn't have a graduation as usual [12:26] in fact all that all those i spoke to spoke with said they far preferred the celebration of sitting in an auditorium [12:34] i recognize that this took a lot of time was a huge commitment from the administration to pull off please know how grateful i am [12:40] and extend my thanks to all of those involved i was amazed at how many yard signs recognizing our seniors i saw when i go [12:47] out walking over the past month it was an important reminder just how many young students we have in our community [12:53] and how important how and of how the important role our schools have for our [12:59] city i would strongly encourage consideration of this to be a new ehs tradition [13:04] thank you again heather peterman so i just really thank everyone um that was [13:10] involved in this and thank the community too for coming out and cheering on our graduates it really was [13:16] an amazing experience so but um i just wanted to recognize [13:21] everyone involved in that um and finally we received a letter of appreciation from um for one of our countryside [13:29] countryside custodians wes martin and i want to read that it says last wednesday afternoon while a family [13:35] was at the countryside playground someone broke a window on their car and stole items from the vehicle [13:41] night lead custodian wes martin helped the family make contact with the police and also help them with their vehicles [13:46] so they could get home safely the next day edina police officer emily jepsons sent the following email to principal [13:53] bergman when i spoke with the victim yesterday she was shaken as she had her children [13:58] with her when someone's face has been violated like hers was they were they are vulnerable your custodial staff [14:05] recognized this and stepped up to help he vacuumed out the glass from the victim's vehicle ensuring she and her [14:10] children had a safe ride home i wanted to thank him for that it was a show of kindness and compassion to a [14:16] person in need that i think all of us can appreciate so thank you wes for going above and beyond i think we [14:22] all really appreciate that um and so that ends our excellence in [14:28] action portion for tonight and we're going to move on to our consent agenda is there anything anyone would like to [14:35] remove from the consented if not do i have a motion to approve the [14:41] consent agenda so moved is there a second second [14:46] we will now vote by roll call to approve the consent agenda allenberg i fox [14:54] i green i jones i'm michaelson i'm shawn [15:01] hi poland hi the consent agenda has been approved [15:09] now we're going to read community input we have received via email regarding agenda items for tonight's board meeting [15:15] and just a reminder to the community we welcome input we're asking that the community email the board and we'll [15:22] read those emails pertaining to board agenda topics at our board meeting we did receive an [15:28] email from a community member regarding your strategic plan and i have asked john toft to read this for us [15:34] [Music] can everybody hear me yes okay this is a [15:42] email from sarah ramada community member good evening school board members dr schultz and district administrators [15:49] where is the urgency in edina public schools effort to address basic literacy [15:54] since i first approached the board regarding dyslexia and basic literacy in the spring of 2017 [16:00] four classes totaling over 2600 students have graduated from edina high school [16:07] mca reading proficiency scores more than 600 students have graduated without necessary reading proficiency [16:15] while these numbers are better than most districts in our state and nation research shows that with appropriate [16:21] instruction 95 percent of students can read at grade level shouldn't edina be aiming for [16:27] appropriate instruction and 95 percent of students reading proficiently [16:32] in the process of creating a new strategic plan the school board has included basic literacy and language [16:38] arts by 2024 edina will quote review develop and implement an improved [16:44] literacy program at eps pk 212 close quote this goal of 2024 [16:51] means another 600 students will graduate without being proficient in reading before the plan is even implemented [16:57] this goal means that over 2 600 students will enter kindergarten between now and 2024 [17:03] while edina public schools knowingly press forward with inappropriate reading and basic literacy curriculum [17:09] where is the urgency our kindergartners and elementary students [17:15] deserve strong basic literacy skills our current middle school and high school students deserve to have their [17:21] needs identified and their basic literacy deficits addressed [17:27] china public schools cannot wait four more years to recognize and address basic literacy it must start [17:33] now in every grade what is the plan urgency thank you sarah ramada community member [17:41] thank you for reading that john yes and any community member that would like [17:47] to um send in items please email us by noon the day of our board meeting [17:52] um and um we will read it at the board meeting um at during the evening [18:01] yes thank you uh we're now going to move on to our alt comp report and we have assistant [18:06] superintendent randy schmazel here libby sandvik chris dunn and windermere coffee to present to us [18:13] so thank you all for attending tonight and i'll turn it over to a superintendent's mazel to um [18:21] present to us on this all comp report uh thank you uh i'm just doing a sound [18:28] check can everybody hear me okay yes okay uh good evening uh chair [18:33] ellenberg uh superintendent schultz our school board members and our community members um i am [18:40] randy schmazel uh currently director of teaching but student assistant [18:45] at edina public schools that's all good i gave your promotion too early and uh libby sandvik is joining us this [18:53] evening and she is the teacher evaluation program facilitator and professional learning facilitator for eden public schools [19:00] we'll also be joined this evening by chris dunn he's one of our teacher evaluation peer coaches and windermere coffee [19:08] who is at edina high school and she's a language arts teacher at her high school what libby is going [19:14] to do is she's going to give us just a quick fly over of some of the things that are in the report the board and [19:21] maybe community members had an opportunity to read the report but libby will do a quick summary of that and then [19:27] she'll also turn it over to chris dunn chris will talk a little bit about his experiences as a peer coach and how [19:34] he prepares for that what he takes away from that experience [19:39] and then he will also then turn over to windermere to talk about what it's like on the other end of that coaching [19:45] experience and what it's like as a teacher going through that coaching experience and and maybe some of the benefits [19:51] gained from some of that the the health comp report is uh is required by statute every year [19:59] the school district has to hear the report at a public board [20:05] meeting by june 15th and so we want to make sure that we meet that minnesota statute requirement [20:10] and this report is coming from the teaching and learning office it is for information only [20:16] there's no action needed by the report but we are simply meeting a statutory requirement [20:21] but at the same time it is an opportunity for us to take advantage of the time with our community to talk about [20:27] how we do um some of the evaluation work with teachers inside of edina public schools [20:32] so with that i'll turn it over to libby to give us a brief summary of what's in the report all right thank you i'm happy to be here [20:40] this evening this as randy said this is a statutory requirement of q comp um in edina we are just [20:47] finishing our 12th year of implementation of qcomp and [20:54] we have some strengths of our program one of them is just the fidelity of implementation [21:00] across the district is very high in part due to our peer coaching team [21:06] peer coaches lead reflective conversations with our non-probationary staff all of our [21:12] peer coaches including the two who joined this year have all completed the eight day [21:18] cognitive coaching foundation seminar and use their coaching skills in every [21:25] interaction and meeting that they have with teachers we continue to see teachers [21:30] stretching in their practice uh asking coaches to come in to new lessons that they haven't taught [21:37] before not just their canned perfect lessons and teachers are also continuing to [21:43] write and work on rigorous student learning goals targeting the success of all students [21:50] in our district every year we give a spring survey on the program [21:56] and this year is no different the survey was administered on or launched on the staff [22:03] development day on march 13th and because of that timing we probably had a slightly [22:09] lower response rate than we have in past years but we still had 213 people respond [22:14] and when they were asked the question my participation in the program has helped me grow as a teacher this year [22:21] 95.7 agreed or strongly agreed with that statement and when answering [22:27] with regards to their participation in the program having a positive effect on student achievement [22:33] 93.8 percent agreed or strongly agreed with that statement and those values are up a little bit [22:40] from last year but in about the same range we consistently get response rates in um the mid 90s for [22:48] those questions and we are always in our program um [22:55] looking for ways that we can continue to improve the program one of [23:01] the things i appreciate most about qcomp is just that it has a dynamic [23:06] nature and we're able to change based upon the different needs as they [23:12] present themselves this year that was evidenced two ways this spring required some changes to our [23:20] program due to covid um mde came out with guidelines that terminated all observations effective [23:28] march 18th so the coaching team along with randy and tom connell came up [23:34] with a modified spring that supported teachers but also [23:42] ensured that we were meeting program requirements and making sure that teachers still had [23:48] the ability to earn their full incentive and their performance increment formally [23:53] known as a step on the salary schedule for this spring we also had [23:59] a group work all year long on the mou for the program every two years [24:06] that needs to be reauthorized and we took data from the last two years [24:11] surveys along with input from the various stakeholder groups and we reviewed the mou to determine [24:19] what changes needed to be made that would continue to provide growth opportunities for teachers and [24:26] opportunity to enhance student achievement two of the changes that came from that work [24:32] are that principles now will be required to conduct one observation in year three for [24:39] our non-probationary staff who are on a three-year evaluation cycle previously principles had been [24:45] encouraged to conduct an observation um and then we also have employ we'll be [24:51] implementing a new observation framework for our non-probationary teachers that will help to empower our [25:00] professionals through purposeful observation and reflection opportunities [25:05] that also gives them some choice and voice in the process and i'm speaking just [25:10] towards our non-probationary staff because our probationary teachers while they're still in qcomp [25:16] are observed by principles and statute really defines that observation process we have two [25:23] other new coaches that will be joining us in the fall and as a team will continue [25:28] to refine our coaching skills through professional development as a team through a metro network we belong with [25:36] and outside opportunities as they present themselves all the returning coaches will continue [25:42] to work with the same teachers next year continuing to build relationships rooted in [25:47] trust and building the rapport and continuing to be able to push [25:54] teachers a little deeper in their work and then we'll continue with our integrator reliability training between [26:00] coaches and principals furthering um that program so now chris i'll turn [26:06] it over to you to share a story about your coaching experiences uh thank you [26:13] um you know i just wanted to touch on a couple of things that libby talked about as far as teacher growth and student achievement so this program [26:21] is unique in the sense that it blends evaluation with coaching right so like when i go into a classroom [26:27] and do an observation i'm doing two things i'm looking for you know certain descriptors and areas [26:33] of proficiency that we want to see from all our teachers but then at the same time i'm also looking to collect data [26:39] so that i can sit and work with the teacher and figure out how we can improve and you [26:45] know early on in this program or early on in working with teachers i'm in my third year now [26:50] um you know there's a tendency when someone comes into your room as a teacher to put your best stuff forward [26:57] right i think anybody would agree with that if you're getting evaluated you want to make sure you make a good impression so initially a lot of [27:04] times teachers might schedule an observation in a class that is a little bit more predictable as far [27:09] as they know what the behavior is going to look like in the class they're choosing a lesson that they know [27:15] is going to be engaging for the kids and that's great but then i always invite the teachers to say okay well [27:21] when you're trying something new that you want to get feedback on or um you're having difficulty with a [27:30] certain group right groups being challenging kids aren't talking and now if kids are talking too much that would be a good opportunity as well [27:36] to invite me in so that i can come in and collect some data and we can work side by side to kind of troubleshoot some of the problems [27:43] and i'm always impressed with the number of teachers that take me up on this offer and i'm able to come in [27:49] and collect data and then we look at it side by side after the observation and we find out all kinds of solutions [27:56] or things that the teachers can try to either get kids talking more get kids moving get kids more engaged and focused [28:02] on the material so from a teacher growth standpoint that's one thing i think the program does [28:07] really well i also want to talk about the student achievement piece [28:13] and libby mentioned this a little bit with the slg's which stands for student learning goal [28:19] each year at the beginning of the year coaches sit down with all of their teachers and develop a [28:24] goal that they want to focus on for their students which could be either related to the [28:29] teacher's specific content or it could be a building wide goal whether it's math or reading or writing [28:36] and we decide we check we come up with a quantitative goal that we can measure [28:41] where we want students to be able to to be at the end of the year and with that in mind we come up with [28:46] the game plan essentially of okay what are the strategies that we're going to use to make sure that kids get to that [28:52] goal and then what are the interventions we're going to put in place so if sometime along [28:57] you know the process kids aren't making the progress that we hope for we want to make sure we have a plan of [29:02] action so so we're catching kids right and if kids are exceeding the mark what are we doing to provide enrichment [29:08] for them um along with that we want to we want to have checkpoints along the year we're [29:13] not just going to come up with this goal in september and then cross our fingers and in june hope that everything went well [29:19] so we have things along the way to make sure we're checking for progress collecting data from the kids so that we [29:25] can see hey kids are hitting the mark here or they're not and then we need to tap into some of those interventions and some of [29:31] those different things that we can do to make sure we're getting kids where we want them to be [29:37] and then finally at the end of the year we look at the data so whatever we decided we were going to collect data on we look and see how we did [29:43] and we talked about what things went really well what helped us help students be [29:49] successful in the goal if some students didn't make the goal where are areas for improvement and what [29:54] can we do better so um like i said two big things with student achievement and teacher growth [30:01] proud to be a part of the program proud to work with great teachers like wendy who i'll turn it over to [30:06] and let her share some of her thoughts [30:15] so on the other side of this we're having a hard time hearing [30:21] you having a hard time does that sound better that's better thank you perfect on the [30:29] other side of um evaluations i kind of want to echo what both libby and chris talked [30:36] about is what i love about this program and what's most useful to me is the ability to be vulnerable as a [30:43] teacher um because it is peer coaching evaluations it's not a gotcha [30:51] type thing i'm not worried about a coach coming in and trying to find everything i'm doing wrong um i think [30:57] about it as we are working here as a team to be better and so quite often i feel very [31:05] comfortable in teaching a lesson i've never taught before in making my slg goal something that is [31:11] truly meaningful and working on something that i know is a weakness that i have um so for example [31:18] this year my goal was to work with my english language learner students because i feel as an english teacher i [31:25] can be better at that i can reach them in a way that i'm not reaching them yet and so i felt comfortable making that [31:32] goal and i felt comfortable talking to chris about i'm not there yet you know how do we work together to get me there [31:38] what can i do to better myself as a teacher to reach these students and between us we came up with a plan [31:46] and carried it out as much as cobit allowed us to carry it out and um i felt like i grew as a teacher [31:54] and that is to me the best part of this program is the trust that i'm allowed to build [32:00] with my peer coach um this was my first year with chris before that i was with jem hawthorne for [32:08] four or five years i can't remember how many but over that time because it was so long [32:13] i felt comfortable going to gym with anything that i was struggling with and getting [32:19] really great feedback and becoming a much stronger teacher because of it so i think also being able to stay with [32:25] the same peer coach for a length of time is very very beneficial as teachers [32:30] because we need to build that trust and we need to get to know our coaches [32:35] and feel like we can work together and so i guess um that's kind of my my two cents [32:43] thank you so much uh everyone for sharing at this time we'd like to turn it over to our school board and see if you have any [32:50] questions for this team superintendent i think you cut out randy [32:55] but i'm thinking you're turning it over to the school board for questions yes sorry just turning it over to our [33:03] board for any questions you have for our team [33:08] this is owen i may have missed it but what does mlou mean libby i think i saw that in one of your [33:14] slides it stands for memorandum of understanding [33:22] okay thank you [33:37] no questions anyone i don't have any questions i think it's a pretty amazing program yeah i don't have any questions i just [33:44] think it's a it's an amazing support program so i appreciate hearing that and um [33:49] and being able to kind of really visualize what that looks like in the classroom and the support for the teacher so thank you guys for coming and sharing [33:56] that thank you yeah i'll echo what julie said i just i [34:01] find opportunities like this when we model this type of behavior for our students to be really powerful and showing them [34:07] that asking for help and being being vulnerable and trying new things pays off in that we applaud it so thank [34:15] you so much i think my only question is is there [34:20] anything if you could change or enhance anything about the program what would it be [34:26] um specifically any i guess you could ask for from the board [34:34] anything that we could do to help enhance the program [34:41] um well for me personally i think we really need to and i we were discussing this earlier [34:47] today in another meeting i was in we need to have more emphasis on racial equity work [34:53] within our peer coaching um so that that is one of the [34:59] descriptors we're looking for in the classroom is are we meeting the needs of all our [35:05] students but specifically our black and brown students and that is something that you know i [35:11] continue to encourage the board to keep racial equity at the forefront of what we do [35:17] in everything not just because of what's happened recently but because that's [35:22] what should be done in a in a school in a world in a community so that's what i would [35:28] ask for personally [35:36] thank you does anyone else have any comments about how we could [35:42] help enhance enhance or support the program and the training and [35:48] feedback from a board perspective you know i think we feel as a program [35:53] well supported it we are a fully um funded programs so we get funding from [36:00] the state two-thirds comes from the state one-third is levied and that pays for all of our programming [36:07] costs so that includes the incentives and the salaries for the eight of us in [36:12] the program and there's a lot of statute that is guiding [36:17] anything you know i'd like the legislature to loosen some of that statute language up because i've got [36:24] some great big ideas but they don't fit into the constraints that [36:30] you know are are just there um but i think you know i would say if any [36:36] board member is interested in learning more about the program and taking along with one of our coaches [36:43] that we'd welcome that opportunity to let you into our world and see [36:48] what is going on you know behind the scenes so [36:56] great great thanks thank you libby right thank you thank you everyone yeah [37:02] thank you everyone thanks for presenting this [37:08] all right so if there are no other questions or [37:13] comments we'll move on to our um discussion items and we have one item up for discussion [37:18] and then our policies superintendent goals thank you thank you [37:23] oh thanks matt um i'll turn it over to john to review his [37:31] superintendent goals for us okay um so i know the board um has had a [37:37] discussion um around my goals at a work session and uh i want to thank thank you for the input [37:45] into these goals i know the hr uh hr committees also had input into this i'm not going to spend a lot of [37:51] time going over this i've the big buckets that are here are distance learning um and really figuring out what are our [37:58] protocols going to look like for next year as we begin uh the 2021 school year [38:05] um what does that delivery look like does it look different than what we've done since march [38:11] i think we are we are right now in the process of figuring out how do we improve our delivery how do we ensure [38:18] student growth and engagement how do we ensure that we got quality and sound [38:24] parent communication going forward and then at the other end if if there [38:30] are if the state does allow us to use buildings [38:35] for larger numbers of students what are the protocols that go into that how do we use our buildings how do we [38:40] clean our buildings uh those of considerations are part of this goal [38:46] the school district has a capital projects levy or technology levy [38:51] that expires next fall so not this coming fall but the following fall the [38:56] fall of 2021 so um we need to begin to think about uh renewing [39:03] that levy and um and figuring out uh a conversation we can have with our [39:09] community in um in uh providing us levy for our [39:15] technology and uh and other other things related to learning in the school system and then [39:21] the strategic plan um that you'll approve later on i've uh had discussions with the board [39:28] over the last uh couple months on on those areas that we want to launch [39:33] which includes looking at magnet programming um yeah also continue to build upon our [39:38] current intervention system that we've started to work on begin a study for the sole purpose of [39:44] developing a literacy plan which is clear the strategic plan beginning the social emotional learning [39:50] support by accessing excuse me surveying staff and [39:56] students to find out what is needed for them and then uh work which i know the board is working on right now the key performance [40:02] indicators and then communications will begin launching a new district website so all of those related strategic plan and i [40:09] put that forward as uh work to be considered for 2021 for the superintendent thank you [40:16] john um so i just wanted to let the board know and considering these [40:22] goals i know the last time we discussed them there was concern about having too many goals especially with [40:27] um the distance learning situation and um and i think that [40:36] i think that i feel that equity peace is missing from this um i [40:44] feel like we have a lot of moving parts as a school district right now and my personal suggestion [40:51] is that i had marked july 13th we have a work session on july [40:59] 13th that we were going to talk about our own board goals [41:05] and what i think we should do is expand that meeting to talk about [41:13] board goals to really take a look at everything that we are [41:21] um signing out for as a district from and i've i've started a list um [41:28] everything that we've said we're going to try to accomplish from a strategic planning perspective things that we have to do every year [41:35] from like a the budget for class of the science curriculum rollout [41:42] and basically i think we need to prioritize what we're going to do as a district [41:48] what our board goals are and bring john's goals into that conversation [41:54] so we're not having this convert this done in isolation um and [42:00] make sure all of those things are aligned and so i just wanted to throw out to you guys that um [42:08] not that we necessarily put this on hold but we put too much discussion on hold [42:13] so we can bring it into a broader conversation about board goals prioritizing [42:19] everything we need to do as a district and making sure that what we're asking him to do [42:25] aligns with that because i think we really have a lot of moving parts right now but [42:30] i just wanted to say that um and throw that out to you guys and get your feedback [42:37] here i have a clarification question when you said that so were you also thinking that the discussion in july would include [42:45] um equity work that was that we outlined in the letter to the community [42:50] that that would be part of that discussion yeah because we because now we've layered that so that's [42:55] another thing yep that time commitments and we're asking him to do [43:02] taking note of all this stuff and i i think i think we need to take a look at all of that as a board [43:09] and prioritize those things because i personally would rather have us do [43:15] manageable things really well than try to do a list of 25 things [43:20] not well and i think we're getting to the point where we are attempting to do too much and it's going [43:27] to be too much for john it's going to be too much for the board it's going to be too much for our administrators [43:33] and i think we need to really prioritize and think about what we can realistically [43:39] get accomplished yeah i totally i'm 100 behind what you're saying that was what i've been [43:44] thinking too in looking at um kind of where we are in this moment i think um looking at the strategic plan which i [43:51] think is so solid and um such a good foundation to start that it's okay to just pause for a [43:58] moment so that we are really strategic about how that implementation phase starts [44:03] so i'm all in agreement with that pushing that to july for and so erica you would anticipate [44:10] then that the superintendent goals may change based upon that july 13th [44:15] discussion is that a fair statement i would think not a ton but i just i don't want [44:23] i wouldn't think a ton i would think it could be paired down and shifted some um i just don't want us to have a really [44:30] long conversation about this document and then be like hey surprise let's have [44:37] a let's reprioritize i don't want to basically waste our time tonight if we're going to have another [44:42] conversation um because i think it would be a better use [44:49] of our time to hold on this and have a broader more strategic [44:56] discussion about every single thing that we are tasking ourselves with [45:01] and make sure that this really does align with it because i think i think what we're tasking john to do [45:07] with right now is really off the strategic plan which makes sense [45:12] um i think that when we look at the strategic plan layer [45:19] on top of that a lot of things that we [45:24] i mean we have to think about we've like i said the science curriculum rollout our budget [45:30] our we've thrown in like things like profile of a learner we've talked about class sizes we've [45:36] i mean i have a laundry list of about 25 to 30 things that we've talked about doing [45:42] um on top of that the equity work on top of that distance learning itself could take 90 [45:48] percent of its time so i just want to make sure that we just take a moment to pause [45:54] um and really methodically all of this this is and that we weigh in [46:01] as a board and say all of us this is what we agree on this is the approach we're going to take [46:06] this is what we want john to do for the year and that our goals his his goals [46:13] it all aligns knowing that of course the way the world is working [46:19] it could change in six days but i think it's worth the time [46:24] and effort just to take a pause for and make sure we have that conversation i think it [46:29] it it would i think i think it's work i think it would be [46:35] set us up much better next year [46:40] yeah this is matt um i totally agree with doing it that way if we look at 2018 2019 now 2020 setting board goals [46:49] and superintendent goals they started out with eight to 12 each and it was just [46:54] untenable there was no way they were going to get achieved and it doesn't make any sense to set goals you're not going to actually achieve [46:59] so my preference would even be in that july meeting to perhaps look at what has to happen what would like to happen what [47:05] would be stretch goals for instance right now john doesn't need any direction for most of the administration he's got a new teaching [47:12] and learning person he has a new assistant superintendent who obviously has been part of the lead team [47:17] but he's shifting people he's orientating his new staff he's dealing with major budget changes that involve [47:23] significant state feedback in the next three weeks which is why we're having additional budgeting meeting end of this month [47:28] the distance learning component tree of the planning that has to take place regardless of whether all kids are back in the [47:33] classroom or not in 10 and 11 weeks so it really ends up being something where waiting 30 days and getting it all [47:39] right with more information is a way better approach let alone use of times i mean it's putting i appreciate the respect [47:44] for everyone's time but also it really is a better process um so that way we can set goals we can [47:50] achieve or know what our stretch goals are and i think we've trended in a better direction each year i'd like to see us [47:56] get it right this year which would be great [48:02] so i'm just going to note that i agree with what you're suggesting erica and when i look at the superintendent [48:08] goals i'm just going to note that i would actually have a shorter list but we can get into that a little more [48:13] depth on the 13th [48:21] alan yeah i completely agree that we need to align both our goals [48:29] with the capacity of the superintendent and make sure that our [48:35] priorities are all [Music] well thought out and intentional and i [48:43] i really appreciate us recommending that we take a step back [48:48] and re rethink how this is going to to be because um i've actually always also i mean some of [48:56] you have also said i've also thought that we've had too many goals um and so i think [49:02] it's really wise to prioritize and and do a few things really well [49:10] um and and so i would i would uh go along with your proposal i am curious [49:18] how this fits into the gantt chart and how you see [49:25] our reevaluating what we're doing maybe next year even [49:31] affecting this other document that we are to approve today [49:37] [Music] for the strategic for the strategic plan [49:43] are you asking about the strategic plan or how yeah so i think because right the what [49:49] i'm i'm asking about is um we may realize that our [49:54] priorities that we have indicated on that gantt chart that we would start [49:59] this year may need to be rethought and um so that can be reviewed [50:06] that can be reviewed at the 13th meeting i'm assuming yeah i think you're totally right ellen [50:11] and i don't um i think it might make sense actually [50:18] to pull the gantt chart i think we should approve the strategic plan i think it might make sense to pull [50:23] the gantt chart because i think that i think that gantt chart was made sense [50:32] for that point in time and i think things have yeah things are changing so much just [50:38] literally week to week i think that when we get to that i think we should make a motion to actually [50:44] remove that from the agenda for tonight because i don't think that that point in [50:49] time is accurate even as of right now i think so too [50:57] i totally agree yeah so are you guys comfortable and we're [51:03] not actually necessarily changing or doing anything different for tonight i just i i like i said [51:09] i think the goals laid out here are fine like i said even for this point in time i just think that [51:15] um i i think this warrants a broader discussion and a a a more strategic discussion [51:22] about the district as a whole and i know janey and i think owen you wanted to say something so i wanted to make sure you [51:29] guys get to say something yeah i just wanted to add it oh no sorry i just wanted to add that [51:34] i'm completely in agreement with this with kind of pushing the process a little bit so thank you [51:41] i was just pretty much going to say the same thing i'm on board with your initiative erica okay that's a good idea okay so why [51:48] don't we plan on um the 13th what i was what i was planning on bringing to the 13th for [51:55] um asking you guys ahead of time i have a running list of board goals which included some of the stuff from last [52:00] meeting we had talked about um but i have a running list of board goals i was going to ask you guys ahead [52:06] of time any ideas you had for boracles but no one has to remember that tonight because you'll get an email about it um [52:13] john's goals that we have now and then i i'm creating a list of like i said i'm just compiling a [52:19] comprehensive list but then i like matt's idea john and i can do some work about things that like have to get done sort [52:26] of must have and we can sort of look at things that way and then we'll walk through that on the 13th and try to come out of the [52:33] july 13th with a really crisp list of priorities for us because i would [52:39] like to have what i would ultimately like to have is a i mean 12-month strategy that says this is what [52:46] we're going to work on and this is when we approve and look at things for the entire year is what i'm trying to get us to so [52:54] um i like that framing there's three things so if we can do that i'd be very happy [53:00] yeah okay great um so owen you're up next with policy [53:08] oh that's right i can kill more time if you need you [53:14] need some more time okay um we have two kinds of policies to look at right now in our [53:21] discussion the first is rapid review and we have two of those and then we have two that we may [53:28] want to have more substantive discussion we're breaking it down apart like this you may remember because [53:34] we have policies that we need to look at annually and we have policies we need to [53:40] look at every third year this group that falls into the every [53:46] third year category we evaluate whether they have been [53:52] adjusted any recommended adjustments have been made in msba model leadership [53:58] and if we have found none that we just put it into a rapid review so we can expedite our board work so [54:07] um first off i would just ask if anyone this is the first time we've done it with this label [54:13] so that's why i spent a little time discussing that does anybody have any comments they [54:19] would like to make about our rapid review policies of 505 [54:25] and 806. okay then we can move on from there and [54:33] then we get into our more substantive discussion of policies 203 and policy 209 [54:40] these both are school board operations the first is the operation of the school [54:46] board and eric i think you drove a lot of this would you like to [54:52] lead our discussion on this sure so policy 203 is operation of the school board and [55:01] this one we don't have the board norms at this [55:06] meeting because we're waiting until we add the um the committee [55:11] descriptions to the committee um policy and then we'll bring the board [55:16] norms next month but we wanted to make sure that anything related to the board function [55:24] was in alignment with anything in the board norms and so most of the language [55:33] is in reference to the board norms but um the main chain any changes are [55:40] highlighted in red and then um you can see the agenda [55:46] changed and that's that's mostly to make sure it's in alignment with what we've already actually been doing [55:53] um because before we actually like for example on our agenda had no [55:58] hearing from members of the public for some reason um and so so that's been updated [56:06] i think the um [Music] um we have like in d [56:15] we have that no meeting will continue beyond 10 p.m unless um as a board we agree to it [56:23] um and then we put some parameters in there just to just to make sure we're all aligning to [56:29] the same sort of processes to make sure we're really functioning as an efficient board [56:35] and so if we want to request an agenda item we all have the right we all have the [56:41] same rights and responsibilities that and it clearly lays out um [56:48] that what the process is and so i think those are the those are the three main um things that [56:55] were put into this policy which was the agenda when to request [57:02] um putting something on the agenda and then um the the 10 pm meeting [57:10] time so those three things [57:18] any comments thoughts so i have a question about um [57:27] roman numeral five [57:33] maybe it's f or g where it talks about it something can be added to an agenda by [57:38] adopted at the meeting so if we have a special meeting i don't [57:44] think that we can add things to the agenda so i just wonder whether you want to add language [57:49] that that pertains to regular as opposed to all meetings because for [57:54] example i believe what happens right if we schedule meetings for the whole year we're questioned regular meetings [58:00] right we can adopt we can revise those agendas at the meeting but whenever we [58:05] add a work session you can't revise it for this little clarification it would be great [58:20] that makes sense [58:26] okay erica so you captured that and you'll send that on to sarah yep excellent excellent okay [58:34] if there's no more discussion on 203 we can move to 209 and this is school board code of ethics [58:42] and again erica you were the initiator of this would you like to make some comments about it [58:47] sure so 209 um again this was trying to be in alignment with the um [58:55] board norms and um the change on page one [59:02] um is to make my decisions based on available information and supersedes any [59:09] other loyalties that is the same language that had that is written in the board norms and then i believe the [59:17] other change has to do with school board member discipline which we didn't have [59:23] that available anywhere um and so what's there's a part written in [59:29] the actual policy and then most of it is written in the appendix but the point behind this [59:34] is um basically to try to resolve things at the lowest possible [59:41] level um before elevating something to the board [59:46] and so it it states that you know we have responsibilities as board members [59:51] to follow the code of ethics and and we have our responsibilities but if [59:56] something does happen um here is how we can resolve it and then it spells out [1:00:03] um here are the different ways that it can be resolved um and that is what appendix [1:00:10] two is it's process it's a process so it's it lays out specifically different [1:00:16] options that board chair or board members can take before elevating [1:00:23] things to make all effort possible to resolve things at the lowest possible [1:00:28] level so that's what the changes to 209 entail [Music] [1:00:36] well i can jump in at the committee meeting i had some reservations about the amended language of [1:00:44] 2a7 that erica just spoke to make my decisions based on the available [1:00:49] information in the best interest of all students this obligation supersedes any conflicting loyalty i may [1:00:55] have to advocacy or interest groups based upon memberships or other boards [1:01:01] conflicts upon my personal interests or other members of my family and um to me that struck me as being [1:01:10] inhibiting the free and unencumbered expression of opinions of members of the board and i think [1:01:17] we've talked about this before in work sessions so i don't need to belabor it too much [1:01:22] because i think you know my thoughts on it my example that i used in the committee was [1:01:28] um if you so for instance ran for the school board because you have a strong [1:01:33] belief in planned parenthood um and wanted to um [1:01:41] do things in the school district that in accord with the planned parenthood i could just we could switch that and [1:01:46] also citizens concerned for life that you are a member of either one of those groups [1:01:52] there are opposite ends of themselves of the political spectrum on that particular issue [1:01:57] but if that is what animated you and motivated you to run for school board i think that is your [1:02:03] prerogative as a citizen of edina in minnesota to to to advocate for either one of those [1:02:10] positions and if you happen to get elected the um citizens of our district [1:02:16] deemed you worthy to express those opinions and i may disagree with [1:02:22] somebody having a a um a monotone perspective on what [1:02:28] they're bringing into the board but if the community elected them then i think [1:02:36] they they um their opinions as aligned with their uh organization i think [1:02:43] expressed their desire and their and the communities uh desires so that's why i'm not [1:02:50] excited about that uh and i don't know if it would hold up in court if it were challenged that's a [1:02:56] practical consideration i have also so those are my reservations and you've heard them before [1:03:02] so let me just address that so what this section says is [1:03:08] you're going to base your decision on the interest of all students so if you run on a campaign of you know [1:03:14] whatever planned parenthood first of all i i don't think that people should run for school board based [1:03:20] on individual issues but let's just say one did you would as a school board member have [1:03:26] the absolute right to advocate to the board to consider that but when [1:03:32] you make your decision you have to make your decision based upon what's in the best interest of all [1:03:37] the students not what's in the best interest of a specific advocacy group and that's all this says it doesn't stop [1:03:43] you from advocating but your decision must be for the students as a whole [1:03:48] that's the way i read it [1:03:53] okay any other thoughts on that [1:04:00] so i have other couple minor things on other other areas so if you go to roman [1:04:07] numeral three there's all the bullet points at the end [Music] [1:04:12] where i'm at one [1:04:17] in roman numeral three right number discipline [1:04:25] yes so if you look at the last bullet it says center for the board and removal of the board member i think [1:04:31] those should be two separate bullets in other words you've listed a series of potential outcomes [1:04:36] and period one outcome removable board is another so i would just create a separate bullet fuel [1:04:41] removal at least i didn't need it that makes sense okay and then [1:04:48] reasonable going down to appendix two [1:04:56] so if i look at sub c sub c is discussion between the member [1:05:02] and question of the full board and what this talks about at the end [1:05:09] after having opportunity to respond and will be removed only after i think that should be will be disciplined [1:05:14] only after oh c is when d is removal [1:05:22] so then and then the other thing that i would look at is um when you go back to committee look as [1:05:29] to whether the language and d should parallel the language and see [1:05:34] so just what the the steps are for parallel construction [1:05:42] i think i have member may request that the chair schedule a full board discussion let's look at those two for parallel [1:05:48] language that's all and therefore we'll comment on [1:05:53] that policy okay we'll bring that back [1:06:01] and um i don't know if there's really any discussion we'll just uh put those in [1:06:09] okay i i have one uh comment [1:06:15] and it has to do with um item e [1:06:24] in the appendix [Music] did you say b or d e oh sorry [1:06:32] e sorry e um and sorry [1:06:41] um so in the and what i am i'd like to clarify is [1:06:48] this is the first um the the appendix is written for [1:06:55] uh um policies disciplines for actions against policy [1:07:02] this one is the first place where it's mentioned board norms yeah that should be removed [1:07:12] i think that should be removed [Music] [1:07:18] yep i think so too i agree so are you saying that norms [1:07:25] that a violation of a norm doesn't have an enforcement mechanism i'm saying it it [1:07:32] it this isn't the place for it so this is uh this is for [1:07:39] um specifically [1:07:44] right so then if we think that norms should be enforced then we'll need to make sure [1:07:51] that the norms have an enforcement section [1:07:57] or if it if it's as important if it's important enough that it would [1:08:04] need to be enforced then maybe it should be in policy [1:08:10] i think i go along with that that's my trouble with norms because it's a second governing [1:08:18] uh set of documents and it doesn't it doesn't um it's outside of the scope [1:08:26] of the schedule of review i think being in [1:08:31] policy it's afforded that we get the fresh eyes of new board members on it [1:08:38] and if it's to be enforced it ought to be a part of political policy spoken of in [1:08:43] statute norms aren't so if we mean it i think we ought to put it into policy [1:08:54] yeah i'm not sure that every norm has to be in policy but i think if we agree to norms then we should have a [1:08:59] and i have to go back and look at norms and see which ones don't align perfectly but i would reserve the right to say [1:09:06] that there needs to be an enforcement mechanism for norms you know i'll go back and look at it [1:09:16] so what i'm i'm i'm referring to is the in lack of consistency and [1:09:22] rooting yeah yeah so it's not it's not only in the heading of the la of the appendix but [1:09:29] it's also in the um the last [1:09:34] um you know i'm not getting i'm just not getting used to this new board book i'm flipping right now [1:09:40] waiting for it to um so it's it's taken me a little while to find this but um the last section of that [1:09:48] policy also is speaks to policy [1:09:54] um violations and not norms so so lenny if you you know i i i [1:10:01] understand that that there might be a place for um some disciplinary language for [1:10:09] um norms but in my my own personal feeling is that i think that if it [1:10:15] if the norm um if a violation of a norm um is is going to warrant [1:10:24] uh discipline then it it really should be in policy i don't have any issue with [1:10:30] the change you're suggesting that just highlights what in my mind whether we need to go back and look at [1:10:37] the norms and say are there any of those that are enforcement and i actually don't have an issue with having [1:10:42] norms separate from policy but i don't just i'm fine with your edit to this particular document [1:10:49] okay so so that's what i'm up that's what i'm proposing is to take out [1:10:55] board norms from that i think that makes sense [Music] okay [1:11:03] i had that written down okay good thank you erica and by the way ellen you can download [1:11:11] the entire uh board book and then just what i did is i downloaded [1:11:16] the entire board book and i have it open as a separate document running next to the uh i mean that's [1:11:23] the only way i can look at it because you're right downloading it during the meeting is a mess yeah thanks i discovered that lenny [1:11:30] because you tipped us off to that in the last minute thank you it was great jane matt any comments you [1:11:37] want to make about uh 209 you're fine no okay yep okay [1:11:46] i think we can move on erica you've captured the edits and then we'll um [1:11:52] bring that up for action next week or month rather great thank you thank you owen um we're [1:11:59] gonna now going to move to the action portion of our meeting and we have three um items up for action um first is the [1:12:06] final vote on our strategic plan and i would like to make the motion that [1:12:12] the school board approved the 2020-2025 strategic plan and that it directs the administration [1:12:18] to bring back a gantt chart that better reflects the board's priorities as it makes decisions [1:12:24] in the current context does that make sense to everyone okay and i'll i'll make that motion [1:12:32] do i have a second i will oh go ahead julie do it second [1:12:37] great um so i would like to open it up to board members to um comment um [1:12:45] or if they have questions [1:12:51] this has been years of work started with the i mean effort in 2018 we've had a small [1:12:57] committee that sat throughout 2018 on a almost every other week basis bringing stuff back to the board [1:13:02] brought an administrator's community everybody else so i'm excited to get on with the work [1:13:07] thanks everybody for all the input across the board [1:13:14] i would like to um just add to that to add to matt's gratitude to thank the [1:13:20] community for the input of community meetings and staff for their expertise leadership [1:13:27] for facilitating the development of action steps administrators really did a great job with that in developing the implementation plan i [1:13:33] don't also want us to forget our two facilitators fred seaman from mgt and mary hansen from millennial consulting [1:13:39] both had roles in development of this plant and then i really want to thank the board [1:13:45] for your persistence and listening to the community and to all of us and setting a direction that is best [1:13:51] free dyna students and uh last but not least i want to thank the students of united public [1:13:56] schools for their inspiration and energy of this important work for because this will influence their future [1:14:03] great thank you john i see you're uh off mute [1:14:11] did you want to say something [1:14:16] no who's that talking to me oh ellen i thought ellen won okay they're okay sorry um i just really [1:14:23] think that this has been a uh it's an 18 it's been more than an 18-month process and there's been a lot of give [1:14:30] and take and um i do want to call out the uh the prominence that we [1:14:38] have placed on literacy and we've put a high priority [1:14:43] on it we made it very conspicuous we are going to be allocating budget to it we're [1:14:49] going to be allocating professional development to it new curriculum initiatives i'm very [1:14:56] excited about the general direction we're taking and the high level of priority that we're placing on it [1:15:02] and as many have heard me talk about if um we can do one thing for the district to help all of our students it's to raise [1:15:08] that third grade um literacy rate and um [1:15:14] i think it's very exciting that we are um [Music] taking the ball by the horns and going [1:15:20] straight into this so i'm excited to see how this plays out [1:15:26] thank you owen janie [1:15:33] no i think i just want to thank i mean there's there's been so much work that was done before joining the board um in january so i [1:15:40] have a ton of respect for all the hours that went in before um becoming a board member so um [1:15:48] it's just exciting to be part of it in this phase so yeah i'm ready to approve looks great [1:15:56] great thank you danny i'm just going to echo what julie said [1:16:02] great thank you well i just wanted to thank the board members and john and our administrators and staff and the [1:16:09] community and i'm really proud of the document we've created and like owen said it's [1:16:14] been a lot of compromise and give and take but that's why you have a board so you can listen to different voices and [1:16:21] come together on a document and i think that all of our different perspectives have made the document a better document for everyone [1:16:30] and now the hard work comes which is actually implementing and measuring and [1:16:35] monitoring and so i [1:16:40] hope and assume the community will hold us accountable for it so i'm looking forward to having some [1:16:46] discussions about how the strategic plan so um thank you to the rest of the board i've enjoyed [1:16:52] working on it with you um so without further ado we will now vote by [1:16:58] roll call to approve the strategic plan without the gantt chart ellenberg [1:17:05] hi fox [1:17:10] fox i missed click the microphone thing three times hi sorry thanks green aye [1:17:17] jones aye michaelson aye aye roland friedman [1:17:24] aye mr strategic plan is approved [1:17:31] [Music] thank you um [1:17:36] moving on do i have a motion to approve the arts and music curriculum [1:17:48] and we have teaching and learning director schmazel here to and uh to talk about the arts and [1:17:54] music curriculum so as you know we presented this at a [1:18:00] previous board meeting and part of what we were trying to do as a department is just to bring awareness to [1:18:07] the board and community that through changes in statute that we will have new art standards that we will be [1:18:14] implementing in 2012 school year in addition to that we did [1:18:22] also start a review of music across the district that was led by caroline linden [1:18:28] and what you saw in the report was a request for some new materials both [1:18:35] musical equipment and software and sheet music as a result of that music study what [1:18:41] that music study does is it it really identifies some of those items that help support the music [1:18:47] program from a continuous improvement standpoint and allows them to meet their standards [1:18:53] that are listed in the art standards but i think it still does allow us the flexibility around [1:18:59] any changes that will be implemented via the new art standards in other areas as well there was a [1:19:06] pretty there was a question last time i think about the the world of music and the amount of [1:19:11] expense to world of music and whether or not that would be impacted by the new art standards [1:19:17] and in terms of the options that kids have in middle school and that is yet to be determined but [1:19:23] really the requests in this proposal are pretty minimal i believe in the world of music area and i think [1:19:30] caroline clarified that and maybe in the teaching learning board committee meeting [1:19:35] caroline anything else you want to add nope just happy to be here supporting [1:19:42] the arts and i hope you have had enough time to take into consideration what you need and [1:19:47] looking forward to the vote [1:19:53] great do board members have questions about um about this proposal [1:20:04] no okay um so we'll now vote by roll call to [1:20:10] approve the um arts and music curriculum ellenberg [1:20:15] aye fox hi green hi [1:20:21] jones i michaelson hi shawn hi roland friedman hi [1:20:31] uh the arts and music curriculum is approved thank you um thank you everybody thank you very [1:20:37] much thank you thanks um do i have a motion to approve the 10 [1:20:43] year long term facility maintenance program budget so moved [1:20:48] do i have a second second thank you john tope is here um for any [1:20:54] questions regarding the 10-year facility maintenance program budget [1:21:02] um i could just quickly address that if uh board members want you know this is the [1:21:07] uh start of the what what are you laughing at i really see yourself [1:21:20] you're fine all right that's fine john you look great i gave you a heads up yep i know so yeah this uh if the board [1:21:26] recalls last month we approved isd 287 share of long-term facilities maintenance that we have to levy for [1:21:32] now we've come up with world architects uh and eric hamilton our director buildings [1:21:38] and grounds our full 10-year plan and now we want the board to approve [1:21:44] that because come july we have to approve our complete package for long-term [1:21:49] facilities maintenance which will be revenue worksheet expenditure worksheet a statement of assurances [1:21:55] and a couple of other items as well so this is the start of approving the long-term facilities [1:22:02] maintenance documents and we need approval from the board to start with of the 10-year plan [1:22:08] so i think in their your documents you got uh by year by building and uh in terms of dollars [1:22:15] and then you also got a graph uh that showed that as well and then you did get a listing of all those projects [1:22:22] that comprise their 10-year plan sorted by building there were some questions in finance [1:22:29] committee meeting on that but not many and as we get further out in years 4 [1:22:34] 5 through 10 all of that subject to chain and again it's a rolling 10-year plan [1:22:39] so i would ask for board approval tonight so that we can start the process of getting all the documents ready for [1:22:45] the july meeting for the board to approve thank you john does anyone on the finance committee have any [1:22:52] um comments before i open it up to the rest of the board [Music] [1:22:58] do any board members have questions or comments [Music] [1:23:03] no okay we'll now vote by roll call to approve the 10-year long-term [1:23:08] facility maintenance program budget ellenberg aye fox aye green [1:23:16] aye aye michael michaelson i'm shaw aye wallen friedman [1:23:23] aye the long-term facility maintenance program budget is approved [1:23:28] thank you john thank you do i have a motion to approve policies 5 [1:23:34] 10 and 7 13. drive a second second [1:23:40] oh and i'll send it back to you all right we have two items as eric has just mentioned 510 and 713. [1:23:48] 510 as you have seen in your packet is essentially just striking the [1:23:54] language regarding the magnet schools we no longer have a relationship with [1:23:59] the fair schools and so it is dated language [1:24:04] um and if anyone has comments about that we can talk about that otherwise i'll [1:24:10] move on to the more substantive um item for the for action and that is paid a ride and [1:24:18] we talked about it at length last board meeting and we have john tope here [1:24:24] and david white to address any questions that we have we did make some amendments the language [1:24:30] and we want to pass this today so we can give [1:24:36] the administration plenty of time to start implementing it by the fall start collecting commitments [1:24:44] from parents so with that i will ask for any questions [1:24:51] and or else turn it to john turn it over to john and david for some perspective [1:25:01] [Music] as i was looking through the document [1:25:06] i'm not sure that the suggested wording that director wallin friedman had [1:25:12] suggested before is [1:25:17] there was a suggestion and i'll read it to you that said pay to ride notices will be sent out by [1:25:24] the second week of june for the coming school year with a deadline to apply of july 15th [1:25:30] so that's on policy 713 page 10. [1:25:36] and i'm not sure if that got in there or not but if it didn't i would suggest [1:25:42] that the board approve it that way um that was the edit that director wall and friedman suggests i think it's a [1:25:48] good one for sure for this at least this coming year um to do [1:25:53] i'll stop for questions [1:25:58] go ahead no no it actually says um we'll be sent out the first week of june [1:26:06] for the coming school year right so we had a suggested change by director free wall and [1:26:11] friedman we had you know because of the timing of this that we send it out by the second week [1:26:16] in june to give uh director white some time to get sent out so [1:26:24] before we met tonight that's what you meant yeah yeah didn't get included for whatever [1:26:29] reasons and i think we want that kind of language in there that word because i think we all agreed on [1:26:36] that at the previous meeting that that was a good suggested change yeah for sure i i wasn't following [1:26:42] correctly yeah i fully agree okay so we didn't get that language in [1:26:47] and we go ahead lenny right so it'll just show up as a friendly friendly amendment that's all suggested [1:26:56] okay so when you when we print this the lines will be in there and the purpose of the tonight procedure [1:27:02] is a friendly amendment that i made the motion actually of course i accept the amendment [1:27:10] okay and i i think we've also updated the or have in the works updating the [1:27:15] transportation web page and had put some more questions and answers in there and i guess i think i'll let [1:27:22] director david white of transportation respond to that because i know he's been working with mary whitey on that [1:27:32] yeah i think at this point uh we have everything is ready to go uh so we'll have one letter that goes [1:27:38] out to the edina families and a separate letter that will go out to the uh parkwood knolls [1:27:44] uh families just kind of updating them with the new uh fee the updated fee um so that's all [1:27:50] ready to go there'll be a google form online that they fill out uh and then they'll be able to pay [1:27:57] online uh which is ready to go also [1:28:03] great thanks david thank you david and thank you john and i just want to make sure that for people watching the public [1:28:08] understands that what this policy change means is that if you are in a non-transportation [1:28:14] zone that the district is now offering the option to pay to ride a bus and it's [1:28:20] on a first-come first-served basis and a communication will be going out [1:28:27] with within the first two weeks of june but i just want to make sure that [1:28:32] the public understands what we're talking about with this policy change and that it's it's applicable to their [1:28:38] neighborhood school or choice school enrollment correct [1:28:44] correct [Music] i don't i don't have any comments though [1:28:50] other than i just wanted to okay so uh [1:28:56] no one else has any other comments i think we can vote on these great [1:29:02] okay we'll now vote by roll call to approve policy 510 and 713. [1:29:09] and 713 with the friendly amendment yes sorry thank you okay [1:29:15] hi fox hi green i [1:29:26] jones hi uh michaelson aye shaw i walan treadman [1:29:34] [Music] policy policies 510 and 713 are [1:29:40] approved so thank you that concludes our action portion of the [1:29:45] evening um we're now going to move on to um any board liaison or committee chair [1:29:50] reports i don't know if anyone has anything that they would like to update the public on any board members [1:29:59] so i have one more of an update to the school board in terms of for the public in terms of [1:30:06] teaching learning committee the committee met last time at the end of may and the discussion related to the alt comp [1:30:14] the comment i have to the school board is at one of our last meetings i said i [1:30:19] would take a look at policy 213 in terms of whether the descriptions of [1:30:25] the committees should be done by resolution or whether it should be included in the policy [1:30:30] i talked to msba they have a model plan that includes it by resolution but their [1:30:36] point is as follows which is they have it by resolution just for flexibility [1:30:42] so if we adopt the committee's uh descriptions and mission by [1:30:47] resolution we could change it at any meeting if we include it in policy [1:30:52] then it would take us typically several months to make it because it would have to go to policy committee then it would have to [1:30:59] theoretically get public input and then it would go for two readings so it's just a [1:31:04] it's a flexibility only there's no substantive difference from an msba's [1:31:11] perspective whether it's by resolution or by within the text of the policy [1:31:18] so i give that information to the board i do believe this is going to the policy committee so that way they can have that information [1:31:24] when they meet and then make a recommendation to the board the next time they come back great thank you lenny you're welcome [1:31:31] okay so you only have some language that we can look at lenny [1:31:37] so the language we currently have mirrors of msba recommended language [1:31:44] i mean i mean about the difference between the resolution and the and the policy i thought that was very helpful that distinction [1:31:51] so again the msba policy includes the language that we currently have they're saying if you want to [1:31:57] incorporate it into the policy itself then you could do so you just have less [1:32:02] flexibility going forward okay okay we'll talk about that our next meeting thank you [1:32:10] julie i just checked to see if people are off mute that's the only way i can [1:32:15] tell if anyone wants to talk so yeah yeah um the only thing i wanted to mention is [1:32:22] our next work session is on the 22nd of june and we're going to do the superintendent [1:32:28] evaluation so look for an email from john which will have the documents you need [1:32:35] for the superintendent evaluation and we'll also be talking about committee assignments so look for [1:32:41] information about those two topics coming up on june 22nd [1:32:46] um and then um our works work session after that will [1:32:53] be that planning work session that i talked about earlier so um around the beginning of july look for [1:33:00] some more information about that planning um work session so those are our two next work sessions so we'll be committee [1:33:06] assignments superintendent evaluation and then the one after that will be [1:33:11] prioritization and goal setting process for us as a board slash district superintendent [1:33:20] and that's what we have between now and our july works or our july work session and board [1:33:25] meeting um so that's all i have anyone else and so [1:33:33] just for the public i think that the superintendent evaluation is closed session yes yeah thank you [1:33:40] so if you're a member of the public and you want to watch the work session you'll just be able to see the portion on committee discussion [1:33:47] yes and then we will at the july board meeting give a summary to the public [1:33:52] at the july regular