alright call the meeting to order we do have a quorum tonight the first order of business on the agenda is approval of the minutes we had a regular meeting on January 11th 2016 at a work session at a closed meeting also on January 11th do I have a motion to approve the minutes so move any changes or questions about the minutes hearing none all in favor hi any opposed hearing on the motion is Pratt passed Rick can you walk us through the agenda I certainly will we have again just mentioned the work session on January 11th the board met after the organizational meeting to talk a little bit about some of the opportunities and challenges as we move forward with our construction plans as well as talking about some of the major initiatives that we've got going as we look to the 2016-17 school year the board also moved into a closed session to talk about employee negotiations for tonight's meeting we have already acted on the minutes will be recognizing some teachers who have done outstanding work in our school district or recognized for their technology efforts will be hearing from audience members of the audience we have a consent agenda the bordel to take action on our discussion reports they have a significant leadership update a lot of loose ends and new items that we're bringing to the board just more for update and information well then move to action items which includes the agreement with the eme edina ed Minnesota Edina budget parameters we talked about for the upcoming year we've got some purchases for committee reports and that will conclude our regular business items for tonight's meeting mr. chair all right thank you we leave we start with recognitions so at this time I'd like to call up at Jamie Hawkinson and Lynn timber linn is a special a teacher at South you and Jamie's over a creek valley doing that fourth grade thing but long been recognized in our district for your activity and technology ties as an organization that annually helps us identify some teachers who are leading the way in technology and enhancing the learning for our students Lynn what drives you in technology what's the Love Bug about that I just love learning new things and it was really special when I did the tech cohort last year I highly recommend that for teachers I was able to come back and have my students try things and just Wow me with what they could do so it was very exciting Jamie how do you use technology as fourth graders we think fourth graders and you know they're kind of that's all they know is technology how do you stay ahead of it how do you encourage it how do you support it well in speaking of I just have to shout out I have former fourth graders to be out here today so it just warms my heart it is ever-changing and i really like change so technology provides that for my students and we are a wonder one chromebook classroom and every day we're finding new ways in which to integrate within our curriculum and the students are teaching me as well as me teaching them with new application so it's just it's really engaging but at the same time it provides an opportunity for them to prepare themselves for their future good and little bit when you look to next steps in technology what are you going to be looking at it because you I know you both are just constant learners in this boat or some of the things you're looking at going forward well my my students continue to teach me a lot and i'm at the with 9th graders this year and so i would i'm really looking forward to is seeing where they're going to go as we transition them to the high school next year and i'm excited about that and jamie how about you what's what's next on the horizon where these kids as we were the one to one is rather new at their Elementary's how do you see this exploring differently oh there are endless possibilities and I think that that's you know part of the excitement about it because every year there's something new and so I try to keep up with it I've attended the Thais conferences I presented the Thais conferences and end with our Edina Learning Institute which is really special and we learn from the teachers but I think moving forward finding new ways in which to allow more personalized learning within my classroom I mean fourth grade can sometimes be prescriptive and elementary and so allowing the students to choose and create to model how they are showing their learning and standards is kind of my next step so well we can feel the excitement that you guys have for technology and for young people and learning and on behalf of the entire district we do want to congratulate you would get a certificate of recognition and a quick picture we need to be taking next on the agenda is hearing from members of the audience Sarah you've given me one is that just it all right the board does encourage people to speak before the board please limit your presentation to three minutes the board will not typically respond to presentations but will respond later on today we have Jason Fadness who I think is going to speak with some other people so welcome come on up to the avs moose need to have you can rap to the table and maybe just pull an extra chair pull an extra chair and just need to have you speak into the microphone so when you're talking just make sure you've got a microphone in hand how's that song maybe we can make sure you also give a full introductions how does that sound to start us off thanks for being here tonight um I'm Danny Peterson I'm currently a freshman at sauvie middle school and i'm working with cool planet to improve composting in our schools lunchroom hi I'm Dasha Parker I'm a freshman thats all for you and i'm working with danny and the project hi I'm Abby Berkeley i'm also a freshman thats out of you and i'm also working with them hello I'm Jason fatness on I go to I'm a junior high school I am also a member of cell D student environmental leadership council and my high school's robotics team before I talk about why i am here i want to point out policy 811 the general statement of policy the student district values creating globally minded sees into aware of their collective and individual environmental footprint and were equipped to manage the consumption of environmental resources like us the district will implement its policies and practices to ensure that environmental sustainability is an integral part of district planning decision made and daily operations so with that in mind that brings me to the referendum funding and more specifically the architectural plans I would like for their put the roof to be suitable for solar panels not now but in the future sometime later one of the reasons why I would like this is the city itself has recently committed to a community solar garden on the public works building so I'm thinking the sea is doing it and well why should the schools just a quick fact that i got my AP biology textbook all only about up one percent of the visible light that hits a photosynthetic organism is actually committed converted into chemical energy so with that in my only thing about it that's that's a small amount of the light that's not that we actually receive and yet it's able to feel all of life on earth but i don't know about you but that sounds like a pretty good energy source to tap into thank you thank you for your time and we just want before we leave we want to invite you to two upcoming events one is this cut this thursday and it is a movie about the military transitioning into clean energy and the other one is like a save the date for april 14th which is the edina environmental forum yeah they might do very much we'll probably have our architect address the question that solar energy little bit later in evening great thanks Tamara next on the agenda is the consent item Rick can you just walk us through that certainly can I should pause we should also welcome students from Valley View government class here tonight we welcome them and thank them for being here so again enjoy your evening here the consent agenda items include personal recommendations our expenditures payable for january twentieth budget adjustments for 2016-17 again these are all routine items commendations we're recognizing our two exceptional technology teachers and we have gifts from Cornelia you die Ned fun highlands elementary Highlands PTO to from the PTO and then finally the target take charge of education so those are all our consent agenda items as well we have some field trips as well that we have robotics going to two different locations are there any items people want to take out of the consent agenda mr. chair I move that we table the acceptance of gifts from a dyna Education Fund just to provide some additional clarity second any discussion on that all in favor hi any opposed all right we will table the dyna ed fund are there any questions on the rest of the consent agenda hearing none all in favor aye any opposed good we actually didn't bring the formal motion to the table so I will someone won a second thank you second dude right after we passed it what we do the boat again not worse we're good alright so the next item on the agenda is reports and discussion I think leadership is the first report now if we could pop up the PowerPoint please again this is kind of that transition time where we're still very much about the 2015-16 school year but we're starting to take a focus on the 16 17 school year will make Mel Burke available as well but we in December did through the process of taking a look at our programming with our bg5 study decided to go deeper into our early childhood family education programming we've done a guiding change document really trying to get deeper now into not just the elementary through grade 5 but also our early EDD programming it's got a slide here before you're just talking about the different types of programming and services we provide both child and parent interaction guided play a parent discussion time and sibling care again this is a programming for early childhood special education early childhood family education early childhood screening the Family Center program all these programs are programs that we're looking at saying how do we continue to serve last week we had meetings with parents and staff just again getting input to say how do we shape this going forward we're looking at two different views one we're looking at the 0 2 33 month program and then also looking at the 02 h5 programming and so both of those programs are under study right now we're going to be developing some recommendations as we move forward and again in those two different levels one around the 0 2 33 month program as well as the zero to five year program formerly will be bringing the all those recommendations forward to the board in spring of 2016 they'll also work through the community education advisory council but wanted to make the board and the community aware that we are doing is more data collection both from an input standpoint we've had previous surveys but also now we're just seeing even more growth and information coming forward from state and national levels and programming so we expect to have some program plans I roll forward yet this spring and that would complete the bg5 study again timeline for us we'll have one set of recommendations looking out in February and then the finals set of recommendations in April and just kind of move us to pass Randy mazel and Susan Tennyson and team to come forward and talk a little bit about some of the programming going on with our bg5 programming as well as our middle school and high school programming so we'll have a variety of people supporting us from the teaching and learning department good evening board dr. dressin and the edina community it's a pleasure to be here this evening to share a little information with you about our kg5 educational delivery learning we did have a guiding change document that was developed last summer and guided our work our charge ultimately was to develop recommendations for implementation of a kg5 at delivery model and that recommendation to do that work actually came out of the bg5 study which was also completed last summer as part of our work we created a team of four teachers five parents and two administrators there were also some district level administrators engaged in the work and ultimately it was to review evaluate and research a number of delivery models that had been identified by the bg5 study for possible implementation those included International Baccalaureate primary year's program HGT which stands for highly effective teaching framework an EPS designed model one we would identify and build within our community and other which ultimately led us down the path of stem steam and see we did have some experts work with us to include one of our own colleagues Lisa Maseca who has worked within the agt framework and an outside administrator who has worked with stem steam and see as well as Ivy we ultimately identified four different schools to visit and we visited those schools in November and December of this past year our learning was an evaluation where really around the criteria identified in the guiding change document and as we looked at stem we saw that that program or a program that was like stem embedding science technology engineering and math into our elementary program had strong potential ibp YP we identified that there were a number of the criteria that were not met with I with an IV highly effective teaching and EPS we're a little more challenging to evaluate completely based on the criteria because it's so dependent on what we develop within our own community so the next steps ultimately we made a recommendation to the elementary principals and to dr. dressin to continue to share these findings with our stakeholders and gather additional feedback and to recommend that we create and implement a program within united public schools that is unique to our learning community within that stem may be embedded it may be a strong component of it as would be our elementary world language programming that we are exploring and several other components that Randy will identify as he moves forward with his his presentation this evening once that is done and it really is about aligning with our educational competencies delivering all of that in a personalized learning framework it must be equitable and it must be sustainable given the resources that we have within the community so we will continue our work and I'm going to pass this along to Randy to speak a little bit more in that regard good evening our district leadership at the elementary level has been discussing the kg5 program design and we have been working on drafting some ideas that later will create as recommendations and will bring be bringing that to the board and to staff currently we are reviewing reading materials from several vendors it's been about 10 years since we've had new reading materials at the elementary level here in Edina and so we will have new reading materials next fall we're going through the process we've narrowed down to several vendors we will be bringing back a recommendation to the board regarding those elementary reading materials in that adoption very soon in terms of our delivery findings the area that we want to really move forward is to create our own integrated curriculum and will continue to shape that through our dialogue and through our discussions with elementary staff but looking at some of those other programs as Susan hadn't mentioned did not hit all of the criteria that we are looking for so the direction that we're headed is to create our own integrated approach to curriculum development there'll be more on that coming soon we've also been discussing different implementation models around the world language in the elementary school and we have some work to do there and evaluating some of those different model types but we'll be bringing that bore that information to the board and staff we have not yet had a lot of discussion around elementary schedule but that is on our docket to have discussions about as well and then overall will be bringing these as a set of recommendations for kg5 program design to the board in the future in terms of middle school program design design we have visited five different middle schools to an Eastern cover Dakota metals down in Mankato a couple of middle schools over in Apple Valley Rosemont Egan school district and the purpose of those visits was twofold one was to look at space and space designs of middle schools and how that may influence the space design of our middle schools here with Valley View and south view and the other one was to look at program designs the visit to Eastern Carver was specifically looking at their personalized learning model and the structure of that and our staff were very very interested that have been talking about it ever since we have been dialoguing about key elements of middle school design our next meeting is actually tomorrow evening to push that a little bit further and a deep discussion about what is core his choice in an engraved curriculum model and look forward to having that dialogue with the board moving forward we also been dialoguing about what's exploratory is middle school exploratory is middle school elective what is the design we want for our middle schools in our in our next gen of edina public schools middle school schedule options will be on the agenda to discuss next as well Sean Dudley our principal from Valley View middle school will be leading the task force at the middle school level to have that discussion and again a set of recommendations coming around middle school program design yet this spring to the board at the high school level we did have some staff go to palo alto to visit and observe their counseling and advising program and this was a 612 visit i have this under high school but it was really a 612 visit and we're looking at different aspects and components of counseling advising and what that means for what we want the program to look like here at edina we have a group of about four area leaders that will have some release time the spring at the high school level and they will be digging into future high school schedule how to incorporate that learning of the counseling and advising recommendations how to move the competency-based model at the high school level and personalized learning they'll also be looking at the flow of 6-12 curriculum alignment and how our current work at the high school level is aligned to policy and have some recommendations around that and will bring again those recommendations for the kg5 program the middle school program and the high school program back to the board for discussion and action later this spring just a quick update around our gift and talented study now one of our major recommendations is to really advance a personalized learning model we believe the personalized learning model benefits our students who have been identified for gifted services but also benefits all students and so far we've taken a draft set of recommendations to our GT teachers for discussion we've discussed them with our different principle groups our staff development committee at lead in learn our teachers on special assignment team our teaching learning board subcommittee and then our district Advisory Council for GT so we also are going to take those two staff to our community in March and a couple of public meetings in March will have an online survey then we'll take that information back to our lead team as we revise those recommendations bringing final recommendations back to our teaching learning board subcommittee and then finally to our board for discussion and action later this spring so we have a number of different recommendations regarding programming that will be coming to the board yet this spring with that I'm going to turn over to Donna Roper our director of research and evaluation to talk about some assessment changes coming up good evening along with all the program changes comes the future of assessment guiding change the next generation of assessment a balanced approach here in Edina and one of the pictures that you have kind of details for you what traditional assessment might look like compared to what next-gen is going to look like that's a graphic from the US Department of Education but here in Edina we are already starting to realize some of these next-gen features thanks to the work of Steve and his department in IT but more importantly the culture of assessment for learning is going to be a big focus of the guiding change assessment and grading and reporting practices are all going to get a review and starting out with a guiding change document that we are putting together and have preliminary shared it with a few committees and we'll be bringing that forward so the the clear purpose assessment of learning assessment for learning and as learning our purposes of our assessment approach the types that we'll use will be formal and informal we'll use standardized assessments of course but really looking for best practices multiple measures to show what students are learning and what they know the next I just want to give you a kind of an update on where we are with map testing because we're in the height of it right now we're hoping to be done by the end of the month and we're hoping to have results in the hands of teachers and students so that they can use that data again a feature of next-gen assessment is that we are embedding the assessment right into the learning so we're making use of those assessment results as we go in the current year one nice change this year is that we really were able to condense our schedule due to the equipment having a lot more equipment available to our students so any Dino we're really fortunate because our testing schedules have been significantly reduced because of where we sit with technology indeed i remember in 2009 the Minnesota Department of Education talking about online by 2009 and that was their premises that all these assessments would be moving to an online format well it's 2016 and actually now we are living in that reality and as the technology the personalization of technology is afforded the district the ability to provide those students access to technology to take those tests just only a few years ago we were having to schedule students into computer labs and have a whole month disrupted of instruction because of assessments and now because of Chromebooks and iPads and our student tablets and the students computers were able to finish testing within weeks and so it's been a great facilitation of the use of technology but I don't think we're done yet this spring the MCA tests or our high stakes test will be delivered online those will all be online this year and in order to ensure that the technology is working we work closely with teaching and learning and the assessment to department did problem solve any potential issues we absolutely don't want anything to happen there that time and one of the things we've talked about is how do we ensure that the technology platform is robust and secure and reliable and to that end we are thinking about how to provide additional devices or in sure there's adequate devices for testing so we started brainstorming about that we talked a little bit about the possibility of accelerating elearning squared purchased and so you heard tonight one of our ties exceptional teachers as a fourth grade teacher that enjoys the Chromebooks is a one to one our plan is to do that for third grade next year and we are proposing that we accelerate the purchase of those Chrome's Chromebooks by purchasing them now so that we could use them as assessment computers during the spring testing we ensure that we'd have a really robust platform for testing and then put those into those third grade classes next fall and one other thing coming your way will be a dashboard with the spring results that we hope to get some time going into the future here with you to show you how that's going to work our hope is that the MCA and the map and a CT plan the spring test results will be available on our first iteration of the dashboard for for school board and principals also wanted to provide the board in the community and update on our student information system implementation I'll remind you that in May our current vendor has decided to cease development on the product we currently use IQ school view and TSYS we took a good intentional time to work with our community to evaluate what our options are and we picked a product called infinite campus we're well underway with that implementation right now looking at the data conversion but the critical components that are going to affect our teachers and our community as training and support and so we have work closely with the teaching and learning department and with mike walker and megan has a baller who is our digital learning specialist to develop a teaching a training plan for our staff that has options so just like we talked about personalized learning for our students we're developing personalized learning options for our staff that include becoming a coach or early mentor basa der for that product taking online classes over the summer attending classes in the summer or in the fall the large sit and get opportunity support we're really excited about our support because our supports going to allow us to have a 1-800 number for our staff and for our community to call as well as providing classes for and us being able to assist our stakeholders as they use this new system and as our technology a vision it articulates is we will continue to look for that one stop shop for all technology I just like to remind everyone that if you have multiple bank accounts those aren't all under one stop and will continue to go for that but that's a really difficult aspirational goal to get to and additional information about our campus implement can be found on our website and I'll just show you our milestones here as we begin the implementation so january-february it's of data conversion februari march it's some initial training june we will finish up with school view and IQ and then in July we'll go live and continue the training within go live date for our infinite campus for everyone the start of the school applause here excuse me who might want to pause there just so their questions around teaching and learning before we make our transition to construction which is the last phase the leadership report but any follow-up questions of the team here tonight around anything presented yeah like that couple questions I was we are in that side that had the criteria and then are four options or stam International okay you had his four options stem looks like it was a yes under all categories and the EPS was to be decided under most with no under one and it sounds like we're going with the EPS much explaining yeah what else is there that that we'll see that's coming under the to be determined that CPS teacher developed so with the educational delivery study our purpose was to evaluate these four possibilities in terms of the criteria and share that learning than with our elementary principals and administrative team so that that information could be included in an evaluation of all aspects of next generation bg5 to include components such as world language at the elementary level some different schedule options intense professional development so a variety of aspects need to be considered as well as the educational delivery model the stem type stem programming or something like stem so steam or see do meet all of our criteria and we do see that as being the richest parts of stem being potentially implemented within our next generation delivery at the elementary level it's combining that with all of the other elements as well so that recommendation was made to the principal's and they are reviewing all of that information we also know within the context of Edina public schools that neighborhood schools are very important at the elementary level our community has provided us that feedback stakeholders from parents and teachers and traitors believe that neighborhood schools are important and should be sustained so when we look at stem or a very articulated program educational delivery model like stem if we are looking at implementing that across all schools or perhaps one or two schools that has different implications so that is what we continue to study say that I think it's it's a great clarification I've heard a lot of support for reintroducing world languages are Elementary's and trying to have some personalization with neighborhood schools it leads to a follow-up I had about the curriculum materials you would heard that the materials were using our about 10 years old and so I imagine that this investment is expected to last you know maybe eight to ten years or so are we putting the cart before the horse moving forward with new curriculum materials before we figured out what our delivery service is going to look like with all these different varieties of options I think it's a great question when we are looking at these reading materials they're really in a couple of different phases so when we teach reading there are explicit there's explicit reading instruction that occurs and then there's an opportunity to embed reading in other areas and so the first phase of materials that we're looking at is about those materials that teach reading strategies that help teach reading instruction and that is something that will do regardless of what area error of educational program we ultimately pursue as our model moving forward the second phase will then be exactly those items that you're describing they'll be they'll be reading materials that support integration that we reading materials that support whatever kinds of curricular themes that we use and then we'll do the second half of that purchase after that but the first part of the the phase one is to get those instructional reading materials in place by next fall thank you any other questions Thank You Donna Susan Randy and Steve thank you next we have Susan we're getting an update on the facility is going to ask Susan a couple of our consultants are here tonight and ask them to join us up front as well you can share wall and Friedman and members of the board i'm joined here by von Dirk's from bold architects you've seen him often and jake lon roi from aja engineering consulting and so to kind of help us work through some of the updates that we're having here so we'll just kind of quickly go through some updates for you in the community and then we're happy to answer some questions as you may have them so as a reminder that we're moving forward with the implementation of the voters approved last last spring so looking at ways to transform our learning spaces improve our infrastructure and enhance our security in terms of transforming learning spaces just some updates for the 2016 construction projects we have completed what we're calling phase two the design development so we're nearing completion I should say next monday at your work session we look forward to being able to present some 3d drawings which always much more exciting than the 2d schematics that you've been doing for the high school and our three elementary schools that are on the docket this year concord countryside in highlands those are being completed now after intensive user group meetings with a lot of the stakeholders at those individual schools following up on the schematic designs that you guys approved previously the 2017 projects the phase one the schematic design you've approved to the ones for Cornelia Creek Valley at Normandale and we look forward to moving into that phase two sometime later in February to start doing that again we're looking at doing all of these designs at the same time at least the spring so that we're looking at the total 120 4.9 million dollar package and trying to make sure that we're staying on budget throughout the project to not looking at them piecemeal and then we're nearing completion on the schematic designs for self eval of you and early at a lot of that is related to the discussion that you just heard about the early ad program and the middle school programming conversations that are going on I wanted to also update you on room call that there are a large part how we're getting all new student furniture throughout the district and so we're looking forward to that we have a student furniture task force that's going on right now we actually have two of them one looking at early at an elementary and while looking at middle school in high school so we have teacher representatives from all of those some of the data that we've been able to gather for those task forces include we had some pilots this fall with some furniture that we've tested out at all levels at the elementary middle school and high school level so we've got data that came in from there to include some wonderful conversations with our students who are using those furniture and they are amazingly articulate about what they like and don't like about the furniture you see one of the pieces there in that photo is a young man over at creek valley who is piloting it and it's one of the favorite pieces of furniture actually that's half of it because the other half is in the showroom right now but they love to be able to use that space for reading and some of them are on the floor leaning against it and they kind of stack it up so it's been a great learning experience for them we're hoping to right now we have this week we opened up some showrooms just down the hall here so we have a showroom of early at furniture in elementary furniture we have a classroom that has middle school and high school furniture and then we have another classroom that has a lot of furniture for those extended learning spaces as you recall we're really trying to create some external spaces utilizing the hallways differently into some more spaces that are more conducive to learning than just sitting on the floor and so right now tomorrow actually will be bringing through a number of different student groups to help us narrow that list down and our task force will be looking at those and then hopefully after this week we'll be able to narrow it down to a list of some standards what we're trying to do is create some standards across the district so that each site can then choose from a catalog so it's not just everybody go pick whatever furniture they want so from a management standpoint district-wide we're trying to look at that so it's kind exciting and we'll get you some information on when you can come and check out some of that furniture as well and then we did want to move talk a little bit about the improving infrastructure and I'm going to look at my colleagues here at the table to dress more of that but just a reminder that the referendum plan did call for converting for natural turf fields to at the high school and to at the community center it with synthetic turf and also possibly replacing the baseball infield down here at the ECC or self you kind of area we've been doing a lot of product research on the different types of synthetic turf that we could be looking at looking at durability safety and costs and the Facilities Committee has had a couple of meetings about this as well just really looking at the durability and it was a consensus that we do need to be looking at while we would love to we just know that the natural turf just isn't sustainable in terms of making with all the use that it gets and so looking a lot of different ways that we can find synthetic turf and then the discussion really turned to what kind of synthetic turf so there's different kinds you there's the crumb rubber alternative infill any more questions I would defer to them but that there's a whole bunch of studies out there and what we're finding is that it's not conclusive that there's a lot of lot of national media reports recently and some of them as far as the injury that is part of the synthetic turf versus a natural turf there isn't a lot of significant difference there are some questions that people have raised about environmental impact and there's just not a lot of conclusive evidence to that depends which study you want to look at and they'll tell you one way or the other and we do know that the cost for the alternative infill is about twice the cost of the chrome rubber infill so with that the recommendation from the Facilities Committee and from administration is to move forward with the crumb rubber for those four fields but i'll have my colleagues your answer any more questions about turf Jane bond you've done a lot of work on these and Jay talked a little bit about your experience number of fields that you guys have put in in your experience with just a synthetic turf and the opportunities and challenges that create sure members of the board dr. dressin we over the last 15 20 years of put in probably over 50 synthetic turf fields including the two that you have at ECC here and over at the high school as well as any number of fields right in the metro area here to pair on I think the the topic at large here tonight is most recently there's been some discussion about the SBR rubber this wasn't mentioned crumb rubber sbr rubber is ground-up tires the black granules that you'll see in the in the turf that's what allows the turf to be resilient to provide that that bounce when a player falls on it or or runs on that sbr rubber is again as I said ground up tires that have chemicals in there that just recently have been raised to perhaps in Oregon there was some soccer goalies that have contracted cancer and the news reports have questioned whether it is the SBI rubber and as Susan mentioned there's really no conclusive evidence that that is in fact the issue 1 percent of the fields out there have gone to an alternative infill that would take out that equation the SBR rubber and again that's one percent of all the fields out there of the thousands and thousands and only two or three in the whole state of Minnesota so if there are questions related to that I can certainly answer those but our direction we've been going here with the fields that you're looking at is would be similar to what you have technologies advanced over the last ten years now I think those fields have been in but as mentioned the cost to go to an alternative infill is about two or or more times the the cost yeah thanks I just wanted to bring up for members of the community some of the topics that you've covered just now and that we talked about it our last Facilities Committee meeting my understanding and correct me if this is not accurate but my understanding is that with the sbr infill and the alternative in hville there is no conclusive evidence on impact to individuals for any of those alternatives medical correct yeah correct so you know if we choose to go with an alternative we don't have any additional information about that as we do about the SVR correct the EPA the whether it be the playground surfacing the synthetic turf grass surfacing vendors have all requested that the EPA provide a real strong backing to it or at least a statement they've kind of wavered around it but they have said that they are studying it that they'll have a more conclusive statement coming up its the APA so they're taking their time but correct any other questions can we move off of crumb rubber and onto another subject we had as as you heard Vaughn the presentation from students about alternative energy and how we can keep that in mind in the inability we've talked often about solar panels or other things and found none of them a really cost effective at the moment but this was a new idea of about trying to keep open options for future obstruction or use a future changes can you just address what we're doing in that regard if anything and what we can to him you're right we've had a lot of topics along the lines of not only solar energy better sustainable options how we look at operations for the district when you're looking at any of these you're really weighing out a number of different factors you're weighing out first costs what's it cost to actually put the equipment in you're weighing out ongoing operational cost maintenance costs and you're you're weighing out the environment or the reason to make the decision in the first place if you look at it from just a numbers game you're going to look at a payback of five years absolutely makes sense to do that if it's under ten years you consider it if it's over ten it probably doesn't make sense at this time and we've really been pushing for solar to be a more viable option and in new construction we're at that point right now where it's it's reaching that tipping point we've actually talked about the transportation facility is a great example of a project that we could look at implementing full solar array on the roof for that the problem comes in with your existing buildings when we add the solar panel or if there's a number of things that come into play the structure of the roast was never designed to hold that additional weight as it is often times when we're looking at buildings from the 50s and 60s we're having to come back in and do corrective work just to handle new snow drift flow requirements that are on the roof and as you add solar panels you create more snow drift load for the building's themselves and so those two factors become sort of problematic I'd point to the work that right head up in is doing currently with their solar farm they have the economy of scale they don't have them on buildings they put them on the ground and the average as them to the public as this allows you to take part in solar energy without the cost of buying the panels or the need to maintain them and I think those two statements right there show that to make that investment makes it a little bit challenging for the typical homeowner or especially in your case where you have so much square footage for the district a way of making that really viable and what we've been looking at for the building's is for example on all of the additions especially with the high school we're doing major addition set building looking at where we can structure the roof for this looking at where it can be implemented in the future we remain optimistic that with nano technology advances that the panels will become lighter that there'll be ways of incorporating that on two items that aren't necessarily the structural weight or design of current solar panels and so we look towards the future for that much like we look towards how we can expand onto the buildings with additions or implement any future technologies that come up to make it more affordable it's actually interesting we had self you students here tonight we were contacted by Michael McDonald last month about the same question can we put solar panels on the high school we have an open invitation to the students to come by our office talk with our engineers about how we would look at this work with either the project architects working on the project or air camel tent from the district to look at what we studied and consider some of the same information that we brought forward to you as a board and a Facilities Committee on it thank you and I it the number one advantage to it every study that you read around schools is it's better as a as an educational tool at this point then as an energy saving tool at this point it just as a word of encouragement to the students I mean certainly if someone brings an idea to you that you haven't thought of that would work well I say I think you'd find a lot of support the board for changing plans to relive it sure no we we think as part of our mission our goal as architects at work in the educational field is I wish I had that when I was in high school that I had an architecture and engineer I could go to and they would show me what's going on we'd love to have students come to the office sit down have these same types of discussion that we're having because i think it it not only becomes informative for both sides but it triggers new ideas for them as student Thanks so bond maybe you want to give your phone number to them Susan can get ahold of us for anybody I would just add that actually we had a student on the high school core planning team who did actually take advantage of that to sit down and meet with them so you know we do want to encourage that as an educational component as well just wanted to return quickly to the turf because we know that people have questions about it in terms of timing so that the installation of the turf would be part of the bid packages that would be coming in March as far as the high school is concerned so but those drawings will be coming out soon in February to keep us on schedule but it would be part of a larger contract and then the last hearing other questions about turf or solar gardens that we just wanted to give you a brief update on the transportation service is actually on you can sure as as you move forward and look at land acquisition will follow a same planning process that we've looked at for the other buildings in terms of involving a poor planning team working through the same types of design issues and working through the city on issues like stormwater management and other factors for this we would hope to be going out to bid with this in late summer of two thousand sixteen so it can be breaking ground in the fall and the one that apparently got covered up by the drawing there which is a question that I feel that a lot from community members is the ongoing discussion now that we have a purchase agreement with land the ongoing discussion of what to do with our current facilities so just for the public safe just letting them know that the board is continuing that conversation on what to do with that well in Susan how long do we predict will still be in the current facilities as well well I mean I minimum of we need to get this built first exactly so it's not like they're baked a daytime right so I mean you know it'll be a good year before we'll be able to move over there so yes that's why the conversations are still going but I know I've been the last two weeks since people heard that we you know proved that now they're like okay so what are you doing with that property well that's part of the discussion but first things first let's get this bill any other questions on construction otherwise we'll go to the last slides is and if we could and this is just an invite to the community and the board as well as students to join us on thursday march third 7 p.m. at the dynamic community art center a performing arts center i should say the performing arts center ash rocky holly many of the board members of heard rocky and many of the staff will be joining our community to talk a little bit about culturally responsive community as we continue to evolve as a community how do we continue to be a community and shocking can be joining us for a great evening of discussion and dialogue and we're co-sponsoring this with the city of Edina and look forward to sharing more information with the community about this but we welcome shiraki to our community and should be a great conversation I just note the school board has met twice with shiraki Holly it's been fascinating so I would encourage people to attend this be added to the district calendar yes it's a well built yep we're gonna do some promotion around this okay as well as the city oh all right next would be the report and discussion on capital project requests like Margo you've got that one good evening members of the school board and dr. dress in the capital project request process actually starts in October and we received the request in December process them and bring them forward to you in January and februari for approval this is a little bit of our ahead of our 16 17 budget process because in the case of capital purchases we need in some cases to get ahead with preparing RFPs or quotes if necessary or even making purchases purchase orders ahead of time so that we get the materials in a timely fashion or get the work done over the summer so just a little background on the capital requests project approval process and how it has changed in the last few years and I would foresee in the next two years throughout construction that this would continue once we start adult facilities then we tried and we it's a running list of requests from the sites from departments on what their needs are and it might be building related or equipment related and we still continue that running list but we will look at it with the lens of are we going to be in a building for example two years from now for auld facilities or in this case now with the construction plans to make sure that we're aligning our dollars in approval of requests so that we're not spending dollars and then a couple years later ripping it out or or getting furniture that doesn't match and that kind of thing so what we're going we have seen and I reported in last year's audit with the carryover in capital and I would foresee we would continue to see this we have specific requests for things that we can do that won't be impacted by construction but I also for see that in all the majority of areas that will continue to see carryovers in capital which normally we don't do throughout this construction period because departments sites want to be very planful about also saving some dollars so that if not everything is addressed throughout facilities or the construction that they have some dollars and resources to go to for you know just fine-tuning some things so that's just a little bit background on how this process has changed in the last couple of years and our total revenue just available that we basically have in capital is around just a little over two million we've got some fixed costs with copier leases and taxes so we have about two million to allocate the request came in over three million and that total dollar amount has been less the last couple years because we do have a 10-year alternative facilities plan to help of help us with our deferred maintenance and then typical uses are for transportation for bus replacement textbook replacement and curriculum site and program equipment allocation so each of the sites get an allocation based on their enrollment in their building their square footage and their building h so that they also have some funds to access in case something isn't approved they still feel it's a priority that they need they can put some resources to it and then a buildings and grounds allocation for district-wide types of things that maybe don't qualify for all facilities will not be addressed in a bond and it's we also keep some for emergencies all of a sudden there's a section of a roof that might be leaking or something and plumbing in a building that we need to take care of and we need funds to be able to access for that on the left hand side of this slide you can see what the budget was 4 15 16 and the recommended use of the funds for 1617 not a lot of major change in terms of the allocations there the areas i would highlight in some cases when we're doing alt facilities there may be an area that doesn't qualify that we have to use capital funds for so for example in 1516 you see that highlands parking there was some additional funds there that weren't covered under all facilities we don't don't have any of those for this coming year so that's good we did separate out annual vehicle replacement we from bus replacement because we do have a variety of vehicles we haven't had a systematic plan in place they've gotten really old and we've had to replace them anyway the last couple of years so being a little more planful about that in saying will allocate dollars if we need it we will use it if we don't we also had a special request request to set aside some dollars one time in the capital area for the band uniform replacement there's a fundraising effort going on in there so the recommendation is that we would have that in the 1617 allocation for dollars within the capital projects area for buildings the focus because we have alternative facilities projects and deferred maintenance and the bond what we're using on a capital is to address refreshing and replace the cafeteria table inventory and then also entry mat replacement and then the emergency contingency that I talked about for buildings usually have a slight that is a little nicer than just the end this is do you have any questions that's right that's right so this is just a report tonight and then I'll bring it back for a request for approval at the next board meeting so any questions at this time Margaret how are we thinking about assuming the bus garage goes forward as expected for the additional fleet will need for special at or other purposes excellent question so we'd what we do know is between the inner integration or between district transportation and the special I transportation we would need an additional over 20 buses so what David white and I are working on ism two-year plan to be able to phase phase bringing in those contracted services so what it might be is looking at maybe we bring in one contracted service in one year a crew and save some dollars to bring in another contracted service certainly we need to get the building built and you had the other updated report a few minutes ago in order to be able to do that but that is an area and capital that we will because that's not funded under bond or all facilities so that we will need to be able to crew and save for and it might be something that in a particular year in capital we scale back in some other areas if that can be managed to have that in the dollars to bring forward in the busing and then we bring the other budgets back up thank you any other questions all right Thank You Margo Thank You Margo next we turn to our action part of the agenda the first item is the approval of the master agreement with edina minnesota edina education Minnesota Dinah could I get a motion so moved second either Gwynn or dr. Jackson however you go could you give us some background on this sure when works for me okay and I am very pleased to bring forward to unite tonight the proposal to approve the contract for 2015 through 2016 with edina with education Minnesota Edina it's a two-year contract that includes a two percent increase in salary for years one and two as well as a two percent increase on the schedules that are in the back of the contract as well and then there we currently have two salary schedules we haven't what we call an older one which is the one that we have been using and there are some teachers who are still on that particular salary schedule some of those teachers will receive a one-time stipend on August 30th of 2016 and then effective July one all teachers will move to the new salary schedule so that will take place again starting july first a few other changes is that we there is a one dollar increase for our teachers who work with edge with um early childhood Family Education and there are times when they have to work after four o'clock or on weekends and so when they have to work those hours they will have a one dollar differential added to their current salary health increase health insurance increases continue and so there is a two percent increase for teachers year one and year two and we have a Minnesota State Retirement system's healthcare savings plan and currently it is 425 dollars and it will increase to six hundred dollars per year so that's an increase of 175 dollars per year we also have a number of teachers who are national board certified and then we have other teachers other people in the teachers bargaining groups such as psychologists and speech therapists and others who receive a national national certification the that increase will go from one thousand dollars stipend to a two-thousand-dollar statement beginning next year and then currently the teachers have three days of personal leave time over the course of the year and next year it will increase to four days for personal leave the total allocation for basically is remains the same but they will be able to use four days of those leaves for personal use and the increase is 7.8 three percent over the next two years or five point just shy of five point eight million dollars and will entertain any questions or Marco or myself I know several as have sat through the negotiation so we've had all of our questions answered during that lovely 12 hour day anybody else have questions any discussion I just know I just thank you thank you all the work that went into this and to your team when and to the team can't is it eme teachers teachers as well the partnership I want to thank the teachers administrators excellent all right all in favor aye any opposed hearing none his past and approved thank you very much the next action item is the 2016-17 budget parameters guy get a motion so moved and Margo you're going to walk us through that attached in your board materials are the budget parameters for 1617 this is the typical format to start our budget process we will be we have a couple work sessions coming up that we will be having conversations about our budget process and moving forward for 1617 what we need to do an multi-year plan a financial plan but the 16 17 budget parameters does this highlight enrollment assumptions revenue assumptions and expenditures assumptions for the base plan and what we then we use this for the base plan and then we build upon that in different scenarios what if we receive this in X amount and revenue from the state what if we reduce X amount of dollars on expenditures and do our budget planning in that way so they're basically within these three areas enrollment revenues and expenditures there were not major changes from the previous year with the exception of some years we're making it guesstimate or estimate of what state funding will be we do know that there's a two percent increase there so i'm happy to say we know what that is versus guessing what that is and i would answer any questions that you have no questions again these parameters are pretty straightforward they will be going to the finance committee along the way as well as the full board the board is moving into some work sessions coming up this weekend that we'll talk a little bit about it this weekend and on Monday but we'll also making this public to the making it public to everybody so people are aware of how are shaping our planning for the future I think Margo for her a great work with this and her whole team and then probably the other thing is we're not looking just at the 16 17 year but we're projecting out through 2018-19 and so all those in that all that information it gets routed in these parameters and they've worked well for us historically so Thank You Margo for your work thank you all in favor the I any opposed hearing on the motion to approve the 2016-17 budget parameters is approved next on our agenda item is we have technology purchases looks like we have three different things the purchase of Chromebooks purchase of carts and internet they make a motion to combine those three items all in favor all right there are no all combined and can I get a motion than to bring them all before us second Steve I think you're up and I think you gave us a little bit of a preview of this a few minutes ago indeed again good evening board superintendent dr. dressin elearning squared is is moving along quite well in all our grade levels and next year calls for the third year and a three-year phased implementation of e-learning square that would mean providing the third grade classrooms a cart of Chromebooks 30 Chromebooks to use and one-to-one as was articulated a little bit earlier this evening with our ties technology leader to help facilitate the online assessments the MCA online assessments it's the desire of dmt s to purchase those half those Chromebooks earlier or 300 Chromebooks now in February configure them and then be able to utilize those for MCA testing in our secondaries and high schools so that we ensure that we have a secure robust and reliable testing environment for our high stakes tests that would be for the 10 carts so we would be able to put 30 cards in our 30 Chromebooks in each cart and then 300 Chromebooks then again in July we purge the remainder of the Chromebooks that we'd use for the 3rd grade elearning squared 121 sorry we also it's fantastic I've been looking after the holiday it's fun to watch and see how many more people join our wireless network we're over nine thousand users daily on our wireless network which is an incredible feat for my staff tom johnston who is our network administrator nathaniel lindley do an incredible job of making sure that's going this bid is for our wireless internet so that we're able to ensure that we have a robust wireless guest network going forward we received three bids and mnit or the minnesota office of enterprise technology came in with a significantly cheaper bid this year which we're pretty happy with so we'll be able to save some money yet still have the same level of speeds that we've had in past years a question discussion hearing none all in favor aye aye any opposed hearing none the technology purchases of the Chromebooks the Kurtz and Internet is approved the next item action item is board committee appointments liaisons and representatives for 2016 may have a motion symbol these are identical to what we talked about last time I think with one exception I believe that Regina is moving up to meet and confer and Sarah's going off meet and confer Amir has been added to south view and you were added one other item we are correct oh and then I added myself am si si almost forgot about myself being added to a committing any questions or changes go discussion all in favor bow tie any opposed hearing none the board committee appointments liaisons and Representatives is approved next is we at next Rick just information vision to the staff recognition we can move to announcements so I just want to point out for those who don't always read to the bottom recognition of staff I'd kind of like to start to read off the people who are recognized Tony Washington as well as dr. dressin were recognized in the first commendation Tracy Hickey and Harriet great glad I took this one on 12 kowski Don clay David White and cherry Cherie Cherie Johnson so those are all people that received notes from the community members thanking them I just on the leadership updates we probably looking at committee meetings so maybe at the end of the meeting we can just match up calendars a little bit as we start looking at finance and facilities and teaching and learning in HR committees as we now have the committee set just to get it rocking and rolling on that will probably also have time on saturday and monday the board is moving into a work session it's and at that time of year where some good planning can occur and you passed out can we pass out the suva so based on the january 11th discussions that the board had sure wall in Freedman and I worked on a work session that would carry us of Saturday morning and into Monday Shinsei into Monday Saturday morning and then again on monday at san andres continuous but it's still a real commitment on the boards part and we do appreciate that the three areas of focus or four areas of focus one will be around personalized learning experiences and having the board help us shape that work going forward we've got an important februari at February's 16th the entire teaching staff and administration is coming together and they're going to start narrowing in the work that they see happening in the classroom today and what they want to see moving forward around this so it's a good time for the board to step into this a little bit and continue to guide us on that discussion it's very much been part of our world over the past three or four years and prior to that as well we'll also talk a little bit about the budget the budget planning not only for 1617 but beyond we're going to spend some time with old architect looking at our construction projects and some of the work curring around that and having the board preview some of the planning and finally as necessary we'll do some district policy work again shaping some of the planning going forward will also lay out at that point just the calendar that we have going forward for the board it's going to be februari march a lot of planning going on a lot of shaping but april and may even go out of decision-making with on the construction site as well as some of our staffing and programming plans and then we'll move right into a construction and that's always going to keep us a hopping but very exciting times and so I think this is a good pause time for us and I think chair Alan Freedman for his work with this and helping shape it again will be a little bit flexible Saturday morning and then again we'll see how far we get Saturday to shape our Monday event all right any questions or other announcements anybody might have very none can have a motion to adjourn salute second we'll get r and Sarah Randy you'll be the move Sarah will be the second all in favor hi any opposed none great we are adjourned thank you everybody you