good evening welcome to the October 19 2015 regular meeting of the dynasty board we do have a quorum this evening first time on the agenda is the approval of minutes we had a work session in a closed meeting on September 21st regular meeting on September 21st and a work session in closed meeting on october fifth hit emotional prove those minutes so moved and seconded any additions or corrections to those minutes as written signon all those in favor of approving those minutes as written police signify by saying aye aye opposed motion carries before gone to our recognitions we've got one amendment to our agenda this evening Lenny 6d the annual report on professional learning from the agenda although I do have a second just removing it deferring it tabling it all those in favor of removing the consent item say I pose motion carries we have amended the agenda and now we're on to our recognition Rick at this time I'd like to call up Bill Webb it was recently given a very prestigious award in the Upper Midwest literally Schmidt music director of the Year award and Bill it's an honor that this award rolls your way but it's most deserving and you've had numerous awards where does this rank and the things that you've accomplished and people how people have called you out for your great work well even before I answer your question I'd like to mention which I don't think you even know that Doug Schmidt excuse me Tom Schmidt is here from Schmidt music and Tom and his brother Doug are run the script music company right now and it was very gracious of them to join us today and I tell you there are to be the first recipient of this award and when it covers such a broad area is really truly an honor and I feel blessed and humbled by the award because I I have experienced the lifetime in this career of seeing phenomenal work and I see it right here in our own school system but i also have seen it across the state and in the region and so to to be nominated period is wonderful and then to receive the award is I'm truly truly humbled well I know you're deserving and I think the amazing thing is that I recognize is your ability to teach I mean because you have reached all levels you've reached that high professional level you've taught at the collegiate level obviously we're a key player at the high school level and through those middle years but now your most recent experience was at the elementary what's the common theme that you saw and what drove your passion to have such a reach I mean so often we see people and they really want to zero in on an area but not bill Webb I feel I feel blessed that I have whatever for whatever reason have the right personality to be able to reach out and really truly enjoy you know I think a lot of people when i left the high school position but you know what in the world is he doing that's it's truly is one of the finest high school band positions anywhere and the timing was right and i knew that the program was going to be in good hands and I also knew because i had had now opportunity to teach at all levels that I would enjoy the elementary level every bit as much as I keep telling people and I spent the last five years in the elementary level but they're the same great young people they're just younger they wanted every bit as bad they work every bit as hard they come in with the same spirit and drive and desire and and you can see them in in their daily work you can see it in their face you can see it in their body but how passionate how passionately they wanted and so it's not it's not a matter of as big a change as some people might think you're still working with outstanding young people and i've also been fortunate blessed to have it whether it's elementary or middle I've taught in most of the schools here in the district over the years toy at the collegiate level and then also have my hands for the last 30 years and in the adult pans with the Minnesota symphonic winds and I know in your application process you talked about your passion and your passion was around music in her own life and life has not always been kind to Bill Webb most recently and and you have not shown that two things I want you to comment on is one is I know this hasn't been any of your work in education has not been a role that you've taken on a loan because susan has been your partner and she was so much a part of the band program here at he died in high school that we are hoping that paint chip was floating her way versus your way but through this passage I understand but if you could talk to that partnership in that role that she's played in this but also just about your life journey over these past six months let me let me frame this a couple different ways first of all from the family standpoint I feel extraordinarily fortunate to have grown up with parents who were both in education my mother was a social worker for the Minneapolis schools and and I saw her dedication to helping some of the people who in this world need extraordinarily extraordinary help and my father was a professor at st. Anna's college and through them I really gained an appreciation not only for the honor that it is to be an educator but also the fact that it's going to be a demanding life for you that you you do devote a lot of it and then when I have a wife like sue and a family who have been so supportive of my endeavors and how time-consuming this job is and understanding that and being so incredibly supportive it allows me as an educator to do the best for the community and without someone like sue standing behind you supporting you all the way it just would never happen and I and I might also say when we moved here our two children were very young Corrine and Andrea and in fact Critias off at med school of the you now and Andrews just getting her PhD from Madison and just got a teaching job back so as an associate professor down at Iowa State but they we could not have been more pleased with the education that they had coming through the United school so for for everyone that that thanks me for you know the little piece that I've had and I always reminding people it really does take a village and we've seen it firsthand with our own children coming through this and I am so eternally grateful for what this program has brought our family it's um it's it's that rising tide that lifts all ships and you know everyone does their own little bit and everyone else stands a little taller and I've seen that in our family and and in this community always so how about your life journey is the last six months if you can just a dress that I know people would appreciate yeah you never know where life takes you and I went from feeling on top of the world taking no medications swimming three days a week and loving it loving life and planning to teach for another half dozen years to unusual set of circumstances and even the doctors at Mayo who I see on a regular basis don't understand it but I took three fluoroquinolone pills three prescribed for a sinus infection and the three pills combined with and it was levaquin combined with the prednisone but it was a steroid that I was a ball so prescribed were a very bad combination for me and can be for many many people I mean I'm doing different groups online and then throughout the twin seeds that I never wanted to be part of but you are now and you can since you don't know where life is going to take you my perspective on has always been one of you know what I am so grateful that my head is strong that I have good movement in my upper body and I'm in every single day either at sister kenny i was there this morning or at LA Fitness working at least an hour a day trying to get learn how to walk again and really I when I say that I feel blessed I feel blessed on so many different levels and all it takes is wheeling and like I did it sister kenny this morning to realize you know that every family and it doesn't matter where you go every family has their own challenges and there are a lot of people in this world who have challenges far greater than I do you know some of the people that I had former student who called in said mr. Rob could we meet my sister's going through the very same thing that you're going through and she was a 23 year old she sat in her wheelchair in edina grad sat in her wheelchair right next to mine and she was going down to Mayo at the same time I was and she was having these every half hour seizures that would 45 minutes at a time so it affects people of all ages and part of my new educational path is not only to remind people to be just be careful with with prescription drugs and you know even the doctors as great as they are and as much as we do know there's a lot we don't know yet and so be just to be careful particularly with the fluoroquinolone drug drugs but also to be aware that that the human spirit was very resilient and if in fact one of the conquered fifth-grade teachers braver you bailed me earlier and said you know one of the words they're working on this year is resiliency and would you mind coming in and talking to the fifth graders about resiliency and I said I would be happy to and I think that is there's a resiliency in all of us that we sometimes don't understand until we have to and it's great to not it's not great to necessarily be in these positions but I'm thankful for what I do have and there was even if I can remember the quote from Hubert Humphrey that I thought was really wonderful quote it was something to the effect of it's not what they it's not what they take away from you it's what you do with what you have left and I thought that was what a what a wonderful quote so it's about resiliency they'll Weber the ultimate educator and we congratulate if so I'd like you to come forward and ask submit representative also come forward to yep they come forward both of them and then Regina Neville is representing the board on this recognition tonight we have that same passion for the educators who help help our young people to our families so thank you it is yeah and maybe I can introduce the two of these people first of all Tom Schmidt is along with his brother Doug now run Schmidt music they cover intact they can probably tell you much better than action what the company does but they were the one much time do we have and then Paul Thompson who has been our one of our local reps here and so I'll turn it over to them just a couple of words words about the award I was involved with the kind of building of the questionnaire and how this worked and so this was not a popularity contest by any means this was really well bedded there were directors from all over the six state area that were then sent in their applications and was selected based on college professors who their degrees are or their emphasis is on music education so for bill to win this it was a lot of really good candidates out there but certainly was the most deserving and so we're really proud of Bill and excited to be a part of his life and journey so thank you Bill thank you Paul and dr. Meyer and ladies and gentlemen the board thank you for the chance to say a few words to you tonight I try to never waste an audience if I'm given an opportunity dirty and so I will say first of all that I graduated from this high school in 1971 both my wife and I did and so walking through the front door of this building which I do every two or three or four years it's sort of a good thing these walls can't talk for my sake it's great it's just a great unbelievably wonderful district and I know that you all know that and one of the reasons that it's so outstanding is because of what you're doing here tonight recognizing your champions and your heroes and surrounding yourself with a very very best people we actually live in Hudson Wisconsin now we move there about 20 years ago and you notice right away that Hudson Wisconsin is not Edina most of the businesses in Wisconsin along with their main line of business also have a sideline for instance you might have an accounting office that also sells cheese or has a tattoo parlor attached to it or maybe does taxidermy or something like that so they have a main business and a sideline business there's there's not a lot of culture in that regard but one of our our favorite businesses is a it's on Wisconsin 35 heading south the river falls and he's a veterinarian that doubles as a taxidermist and under motto is either way you get your pet back it's one of the differences between Edina and where we live now but just listening to your remarks I think it's it plainly evident to everybody here and everybody that's hearing these words why Bill Webb would be our recipient of this award as Paul said this is a pure nominated and and and chosen position but the example that you have set first of all of teaching at every level and teaching at the very highest level and your irrepressible good cheer and faith and tenacity and perseverance and reliance and and professionalism it just is its boundless and so there is no more deserving person that could have received this award it's a privilege for us to give it to you and for you to be the first recipient of this so thank you very much thanks for everything that you've done you know we appreciate it and again the kids that you've taught for all these years appreciate it and all of us who've you whom you've inspired appreciate it so bravo Bravo to build up into the dinosaurs thank you to thank you Paul thanks hon for coming bill Thank incredulous we did have one member of the audience who asked to speak this morning Jim Nunn like to speak on behalf of playworks just have to grab the mic Germany yeah sit right down zero just a little background we would do welcome members of the public to come and speak each presentation is limited to three minutes and we just welcome you and appreciate you share your thoughts hey superintendent dressin and school board members my name is Jim Nunn I've been a member of this community has a halloween 26 years I've had three sons who have come through edina schools are mostly my older son Jim are graduated in 2011 my second son Timmy passed away the summer between his ninth and tenth grade year and my third son Matthew is now a sophomore at edina high school I want to come and talk a little bit about Playworks not in support or against it I just want to challenge you to additional thought when it comes to it I'm a teacher in minnetonka public schools elementary our school is piloting the program for the first time I've heard from our parents pretty similar stuff as what I've read on facebook and different things from edina parents I just want to challenge you from this thought my son Jimmer went to Concord great experience my son Matthew went to Concord great experience he dominated football loved recess my son Timmy that was a different story recess was painful it was it was difficult he wasn't a football player he wasn't this he wasn't that he really really did not enjoy recess what I'm seeing at minnetonka with our play works is an opportunity for those kids to be encouraged to be involved not demanded to be involved but encouraged to be involved and I support that fully I'm on the I'm out with my class several times when recess is beginning the play work staff with us are pairs who have been trained in it they've really been encouraging to get kids to try things give you an example we had two young students last week that wrote a play during recess they didn't play with a ball they wrote a play so it's an opportunity for them to still be creative still be expressive and things that they would like to do it's just a matter of how it is implemented our school it's changed a little bit from the beginning to now has a pilot program ship it is grown with things that are needed and things that were not necessarily have been taken out my only challenge to you is please please has you make a decision on this and and you're dealing with people think of the kids like Timmy that recess comes the stomach ache okay so thank you next up we have our audit presentation that's Margot back to frame this for us and welcome bill and let them take it away good evening so we're well on the way into the 1516 school year but we are we have completed our audit and reporting on the 1415 school year want to thank the business office staff and Bill's team for all their work on the audit and Bill's team in particular helping us through we were short-staffed this year and maybe had a few more questions than usual but we we got it done on time and and to the usual Finance Committee on time and we're happy to report good news today and a good audit report a couple things and I won't steal all of bills report just in summary is that we performed better in we received special ed ade a little bit higher than we have in for the previous year we always are very conservative with our estimates our enrollment was down a little bit from projected and we also have follow-up enrollment information for 1516 so it's good we're we're coming out in a little bit better position than projected it was a better winter last year and so that always helps with utilities and snow removals and all that helps a little bit and I always hope for another good winter but you know sometimes I'm right and sometimes I'm wrong workers comp was a little bit better in a variety of other areas especially tuition costs we brought some contracted services in-house and that helped to sow a combination of things all in all good and there's one finding that we've had in previous years that we do not have this year and I'm happy to report in appreciation to the business office staff for this and staff out in the sights and that's a payment of accounts payable bills within the statute required within 35 days and and I know that's part of your report but I do want to acknowledge not just the business office staff but also say it takes everybody getting that approve to get those payments in a timely manner and so with that I'll pass it on to bill and answer any questions you have Thank You Margo superintendent for taking the time on your agenda for me this evening as tamargo mentioned I thought that the audit process went very smoothly especially considering the amount of turnover that you did have in the business office things were in the usual great shape when we got here everything that we were looking for for the audit was prepared timely and correct as usual so first thing I will go over is just our role is to remind you what we do as a la deter and how it differs from the responsibility of management the primary document received is your annual financial statement the data and disclosures that document is responsibility of district management we come out and provide our audit process provide the opinion that goes the front of that document in addition to that because the district earns annually more than half a million dollars of federal awards you're subject to a separate audit of those federal award expenditures we test internal controls and compliance at three different levels first of all at the financial statement level second of all as part of that federal single audit and third you're subject to an audit of your compliance with state laws and regulations and finally because the board has elected not to keep your extracurricular student activity accounts under board control in which case it they'd be within your general fund but instead they are issued in a separate report which you also receive we provide an opinion on the cash activity in those student activity accounts and also i'll look at controls and compliance on that level as far as the results to echo margot sentiments i think is a very positive report for the district i want to get them area but to provide a clean opinion or on I'd opinion on your basic financial statements that's the highest opinion that we can give we also issued a clean opinion on your schedule schedule of petal awards expenditures that they're fairly stated in relation to those basic financial statements from in the conventional control and compliance standpoint we had no control or compliance findings to report either on the financial statement level on the federal single audit level or the Minnesota compliance level so very very positive report as far as the Student Activities we did give a clean opinion on your student activity cash receipts and disbursements we do bring your attention this is on a different basis of accounting than your district financial statements it's on a cash basis and that we only a pine on the recorded cash receipts because you don't have the same controls in place out of the building sites where their accounting for these as you do in your district financial officer sure that all receipts have been included in what's being audited so we mentioned that from entering internal control standpoint and we did have one compliance finding to report here four of the receipts that we pulled for testing we're not deposited what we considered to be a timely manner this is an area that's kind of gone back and forth with state guidance they've actually loosened up in this area a little bit it used to be if you held any student activity receipts of our weekend it was considered to be not a timely deposit now there's a little more discretion but in the case of the 40 receipts we test at all were held for at least two weeks and one was for a month let me consider that to be something that you should be getting to the bank more often mostly from a safeguarding of assets standpoint there and as margot mentioned following up on something we reported last year by far the most common finding that we have in our school district audits is districts not paying all of their disbursements within that 30 it is window that you have from either receiving the goods or services or the invoice for goods or services and that has been a finding for your district last year but we're happy to report all of the dispersants that we pulled and tested this year were paid in a timely manner so that was not a finding for edina for 2015 any questions I mean the opinions of report letters before I move on to some of the financial information seeing none this first graph is from our management report it takes a look at your unrestricted fund balance as a percentage of your unrestricted expenditures this is the calculation that the state uses to calculate statutory operating debt it's not a ratio that you look at that often this is fairly specialized it takes out all of your restricted category expenditures like operating capital and so forth but it's one where we do have a statewide benchmark to throw up there for you to compare where your district is at the end of 2014 statewide school districts had about twenty one point two percent of their unrestricted expenditures and their year-end fund balance by comparison you Diana had about 18 point three percent that ratio increased 4 2015 for your district to about twenty one point four percent so you were at the end of 2015 right about where the statewide average was at the end of the previous year I'm drilling down within that to your primary operating fund your general fund end of the year with a total fund balance of about eighteen point eight million dollars that was about 3.2 million higher than the previous year and about 3.9 million better than projected in your budget the unrestricted portion of that fund balance was about seventeen point four million and the blue bar represents your cash and investments at year-end that was about thirty point two million dollars at the end of 2015 that was up about four million and you can see they yellow bar representing your fund balance has been a nice slow steady growth trend there while that cash has kind of been all over the place over the last three years you've seen the state essentially buy back some of the cash flow borrowing tools they were using in 2012 when the state's financial condition was troubled so the tack shift by back and the metering of your state aid payments you're now backed receiving ninety percent of your estimated aids paid to you in cash by june thirtieth where that was actually down to sixty percent back in 2012 so your your cash flow position has greatly improved over the last three years in fact i think you were doing short-term borrowing all the way into your 2013 fiscal year because of the amount of cash the state was essentially borrowing from the district and that is no longer an issue hopefully going forward that will continue not to be here's some of the numbers behind that fund balance breaks down your general fund fund balance over the last three years into the various elements of unbalanced the eighteen point eight million dollars i said in total you see there the non spendable fund balance of about one hundred and forty nine thousand dollars represents prepaid expenditures is still an asset to the district but you can't spend it on something else so i get separated into a different category there you're restricted fund balances our about 1.2 million dollars and then the unrestricted pieces there's committed an assigned which are essentially earmarked either at the board level or at the management level for various things that the district wants to earmark those dollars for and then the unassigned which is about 10 10.2 million dollars the unrestricted which is those last three categories i was about eighteen point eight percent of your total general fund expenditures for the year so as a little lower percentage than the one i mentioned before because we're here we're taking all of your general fund expenditures into the calculation and that unassigned piece the 10.2 million dollars represented about eleven percent our annual expenditures one of the primary things that drives your funding formulas is the number of students that the district serves from year to year for 2015 you served an average daily membership of about eight thousand four hundred and forty nine students which was an increase of fourteen the pupil units that that generates after it goes through the state weightings that process changed significantly for 2015 the state compressed and simplified those pupil weights quite a bit actually reducing them and that was offset they gave you five hundred and twenty nine dollars increase on the general education basic formula 420 four of which was to offset that compressions was supposed to essentially hold you harmless there for the changing in the pupil weights but it does make it hard to do an apples-to-apples comparison to year from year to year so I've got an extra bar here your pupil units for a of this year we're 9250 three which is a decrease of 517 from the year before if you were using the prior year's weights to calculate that it actually would have been nine thousand eight hundred and two which would have been an increase of 32 so that that drop of 517 was entirely due to that change in the waiting's that the state applies to that to calculate your pupil units and this is a just another graph showing the change from year to year you see that 5.3 percent decrease which is kind of artificial there and the green bar shows where you would have been if they hadn't made that change just to give you some context a new general fund revenues for 2015 were about ninety five point eight million dollars which is about 1.1 million roughly 1.2 percent better than budget that was primarily at variances primarily in three places your property tax revenue was about 430,000 over budget part of that is you fairly conservatively for cancellations and tax abatements and delinquencies those came in better than expected and also there's some other tax-related revenues that you receive excess tax increments from cities closing down tax increment districts County apportionments on penalties and interest things like that that came in a little stronger than you had projected your state revenue was about three hundred and seventy-five thousand over budget most of that as Margo alluded to earlier was in the special education state aid area and your other local revenues are about four hundred and ten thousand over budget again here I think this is me any a conservative budgeting practice here that some of the revenue sources in here like gifts and student fee is an investment income are fairly hard to project so you're pretty conservative with how you budget that area revenues were about 4.1 million dollars higher than the prior year mainly that was an additional general education aid and state special education aid it's a little deceptive looking at the change in the bar graph there because in 2014 see it actually bought back about 3.7 million dollars of that tax shift which didn't give you any extra money but it shifted money from property taxes to state aid so that's a little deceptive from year to year they're looking at the buyers on the expenditure side you spend about ninety two and a half million dollars in the general fund in 2015 that was about 2.7 million or almost three percent under budget that was primarily in three areas your purchase services were six hundred and eighteen thousand below budget most of that came in the special education area where you started serving more students in house rather than contracting for some of those services the other two areas were supplies and materials where you are about 700,000 under budget and capital who are you about 875,000 under budget both of these had a lot to do with the amount of sight allocations that went on spending right over available for those sites to spend in the next year budget also due to the timing of some of your capital projects in the capital area and actually I think the amount of sight allocation carryovers was higher than usual because of some of the construction that you have going on at your school sites expenditures were about 1.8 million or roughly two percent higher than 2014 almost all of that increase was in salaries and benefits which were about two and a half million higher of the previous year part of that was your normal contract increases and inflation and benefits but also you increased staffing due to the number of pupils served and also the implementation of the all-day kindergarten coming in to your general fund in 2015 purchase services offset some of that they were about 750,000 under last year once again that was me and Liam special special education area your other operating funds the food service fund end of the year of the fund balance of about seven hundred and eighteen thousand which was an increase a little over a hundred thousand about 72,000 higher than projected in your budget both revenues and expenditures in this fund were about 2.9 million dollars and both were under budget revenues by about five hundred and twelve thousand million meal sales expenditures by about five hundred and eighty-four thousand mainly in food costs and supplies and this was primarily due to a change in the offerings that you had through your food program you had a higher percentage of students purchasing the regular school lunch meal rather than all occurred so you're all occurred sales were down and those regular lower priced meal revenues were up the community service fund and the year of the fund balance of about 1.2 million dollars that was an increase of 35,000 and you had actually assumed about a four hundred thousand dollars spend down in your budget so revenues and this fund 7.1 million in expenditures were about seven million the revenues for five hundred and eighty-one thousand dollars over budget mainly in your tuition and fees and expenditures about 185 thousand dollars over budget I kind of spread across a number of areas both of these were down about eight hundred and eight hundred thousand dollars excuse me from the prior year and this again was primarily due to the all-day kindergarten moving from a fee program and your community service bond into the general fund finally this is a very condensed version of your statement of net position this is that additional set of financial reporting essentially that you have at the front of your financial statements where all of your fund information is wrapped into a single presentation it brings in all of the long-term capital assets depreciation debt payable that is not reported within the fonz one of the reasons I wanted to highlight this in 4 2015 is because you did have a significant accounting change that took place for 2015 you had to implement governmental Accounting Standards Board statement 68 which is employer reporting for pension plans so what happened here is 4 2015 you are now reporting your proportionate share of the unfunded pension liability for both the PE RA and tra statewide pension plans that resulted in a justement to your beginning that position of almost 69 million dollars it's a reduction of that unrestricted net position that you see on the bottom line there so your total net position decreased by about 60 million dollars from the previous year however it's a little deceptive because the majority of that about 69 million dollars was that implementation that that adjustment for the implementation of gatsby 68 your current your operating cooperations actually increase in that position by almost 9 million dollars of the elements of net position at the bottom there your net investment in capital assets went up by about five and a half million you've seen that area grow considerably over the last few years that's typically driven by the relationship of how fast you're depreciating your assets versus how quickly you're repaying the debt you issued to build those assets but with your district you've had some all facilities levies and capital project referendum levy money where you're adding capital assets without issuing additional debt so you're actually seeing that part of your net position go up quicker than the average district is they're restricted that position went up by about 1.1 million mainly that's in fund balances that are held for debt repayments and future capital projects and then that unrestricted portion you see the drop of 66 million that's where that Gatsby 68 implementation hits you that was everything I had intended to cover from a financial standpoint questions anything you wanted me to get into further and you yeah and we're going to remind the public that the bill and his team was been very involved throughout august and September but I did report this the same findings to our finance board committee earlier this month with can you talk a little bit more about that change in accounting for the shift of the 60 million dollars our financial is going to be viewed differently in the future because of that shift and you know credit ratings things like that is there anything that's going to be an impact as a result of that I understand it's legislatively driven isn't like the financials have changed you saw your accounting for it yeah it's really not even legislatively driven it's actually national accounting standards driven what this is those those first two financial statements in your report are an attempt to essentially report on a full accrual basis as a for-profit company would so a lot of these changes that have been trickling in over the last decade or so have been to align governmental accounting with that kind of commercial world accounting and essentially this is something that you know for-profit companies with pension plans have had to have on their books for years old typically in their cases their own pension plan so it's underfunded it's truly their liability in this case this was really something that that's kind of out there but from the standpoint of a potential liability of the district I don't really see anything changing the amount that you're paying through your general fund is based on the salaries that you pay that are eligible are the plays that are eligible for those plans each year and they have been tinkering a little bit with those percentages to try and squeeze down that liability but it must something absolutely catastrophic happened they're not going to go out of business tomorrow and send bills teach the district's to pay in their proportionate share but it is something you now have to reflect as liability on those entity wide statements as far as the public perception bond rating agencies have known these liabilities have been out there for years and years they've taken allowances in for that fact so I don't really see this being anything that should have a great impact in that area as far as the public perception is concerned you may have few people that are actually interested enough to look at your financial statement that kind of detail may have some questions there but you know really the fun base statements which is how you manage your district how you budget really didn't change for this it's just that top layer of reporting so I don't see having a huge impact and I think what we have to do locally is explain what we control what you is aboard control that we're meeting the requirements certainly with the report but what what's under the board control and as bill said the rating agencies are familiar with this but it I'm sure it will be questioned in future ratings and we'll be prepared to answer thanks again bill next we have our leadership update Rick just again highlight some of the strategic work that we're moving forward with this has been a busy fall with a lot of activities going on a lot of our programming often launched and a lot of successes continuing to evolve we're moving into that season of all competitions and performances at all the levels parent-teacher conferences so it's a busy time of the year some of our strategic priorities next month we'll be bringing forward to the board recommendation as relates to our data dashboard for students staff and families they can look at a new student information system when we've been working hard on that and we bringing that forward for board action we're also taking a look at redefining our district assessment plan and coming up with next-gen assessments so really making sure the assessments are doing our line to the learning and are very purposeful around our second major goal area just want to highlight the school calendar the board did have a work session earlier the city this evening where they received a report from the calendar committee just talking and getting more input from the board before they bring recommendations they got extensive input from the community and staff through a survey a lot of good information was shared that data was collected and we'll continue to move us forward that committee will probably go back and reexamine the options that they have and refine those and bring them back for board discussion at the November meeting we'd be looking for board action in December and finally the next-gen funding plan this audit really allows us to move forward now would taking a look at a three-year funding plan especially with some of the changes going on as a result of our successful referendum on construction we want to make sure we have we're in a fine strong position for the launching in fall of 2017 so Margot Bach and I in fact spent this afternoon and doing some shaping around that work and we'll be updating the board later yet this 2016 year on those plans and finally under the partnership piece this whole thought of a professional learning is a big theme of ours and Randy Mazel and his team are moving forward with a formal plan that really does a nice job of lining all of our performance with our new learning as well as some of the new initiative work and will be receiving more information on that as we look to the future we do have a report that I man asked Mary man to fill done Margo Bach to come forward and just kind of highlight annually we bring from an update to the board on our student enrollment counts and class size we've historically also done it around our facilities but with all the changes going on in facilities that we're going to ask Margo and Mary Mary just to focus on a little bit on enrollment and class size which is again a report that is for information only it's not aboard action item good evening so we have you've probably been accustomed to us presenting a much larger report on enrollment in facilities we did reduce it you'll be hearing a lot about facilities in the upcoming months and in year as we reconfigure increase' in the elementary and one of the biggest pieces where that lies is with our kindergarten as you remember we came came to the board in May and asked to raise the kindergarten class size from 18 in 18 to 22 range to 20 to 24 with capping it at 22 we came in right at 22.3 but the enrollment went from 574 kindergarteners last year to 554 this year now we do have one less kindergarten class at cornelia which we knew based on enrollment that that could that could happen first grade also even though we have an additional section of first grade at cornelia our first grade numbers from last year to this year are a difference of 20 24 also from 6-11 to 684 so first in kindergarten and first grade are small in relation to the rest of our most of our elementary grades middle school you'll also recall that you as a board officially closed grade six seven and nine all three of those grades did come over projection our seventh grade is our largest grade in our school system right now it has 694 students in seventh grade high school looks like it's down a little bit that had more to do with a very large graduating class that last year I think of 66 92 was in last year's graduating class this year's graduating class is about 653 so you see the net difference of four students over the next five years you can see that we're really projecting very very flat enrollment that can be again that can change somewhat based on our numbers of open enrollment students I would note though though one of the slides does not say this that we have approximately 1328 students or fifteen point eight percent of our students are open enrolled and it would be in your in the pack that you have for information but we also have approximately fifteen hundred and thirteen edina School District residents that are attending school elsewhere so we have more Edina school school students that are leaving than we are right now presently bringing into open enrollment now it could be that we are doing a better job of collecting information than we have in the past or it could be just we have a few more students choosing something else but if all those students were attending you know the difference is really 17.5 percent of our students are attending elsewhere just to tap into what Mary said on the enrollment site as you I convert the enrollment count into average daily membership projections the projections follow similarly in that high school slightly down and kindergarten and overall the average daily membership is slightly down from what I projected in 1516 but well I'll look at it monthly Mary and I talked more than that and and that'll be part of the update to the final budget for 1516 but just a little bit down there and then here's a breakdown by school for estimates for two years you typically we give you a five-year projection by school but because there is so much conversation around facilities just really felt even though there's more detailed information in your packet that we're really focusing on the next two years until we move forward with some facility changes in ninth grade moving to the high school so in summary the elementary school enrollment is projected to decrease over in the next five years that's an it with an assumption conservative it's not assumption for kindergarteners because that's what we've seen in the last couple of years and harkening back to the March 2014 demographic study we are on the low side of the dam there's four projections in the study on the low side of the kindergarten projection so it may mean looking at the open enrollment data whether it's kindergarten or other grades we may need to look at look at that in the future but we take that on a grade by grade year-by-year basis secondary enrollment is projected to increase over the next five year period and so overall net k12 enrollment growth is a relatively stable basically flat but increasing slightly increasing over the next five years and so we continue to use projection models and study not only enrolment an average diem daily membership front of a funding standpoint but what about building capacity certainly this is a conversation as we are modifying our facilities and then also looking at our programming as well any questions so it sometimes can the model looks at previous years history and there's the transitional grade levels are the grades that we typically will get you know your 6th grade your 9th or 10th grade depends on a great configuration so that's why some of this is a little unique this year and it will be again next year sometimes historically when we had a half-day kindergarten we would see a transition in first grade we're seeing less of that now I think the other piece is Cornelia has the same amount of sections they just added a first grade section so they have 5 1st grade sections because if you recall last year they had very very large kindergarten classes and we were providing some additional para help and with their move ins it it resulted they have the same sections you just have three in kindergarten and five and in first grade you know I think that's going to depend on again mobility within that particular building and that particular grade as we go up through the grades class size ranges increase from you know range of 22 to 24 to 24 to 26 so I think that one is going to really bear watching it's probably the it's definitely the first time in my time that we have moved away from having that traditional standard amount of sections at each building at each grade where Concord has five at each grade regardless of size Cornelia's had four Highlands etc so this is the first time we've really adjusted based on the number in a building Mary looking out are you seeing any need to look at boundaries between schools within the district or are those serving your pretty well as far as how you're able to balance out each of this site you know I think if you if you go back and look especially at the elementary you you see ranges from you know a low of the smallest you know 65 61 27 13 and I think the piece with Cornelia was I'm sorry conquered conquered was really built to accommodate five sections at each grade the question will be with some of the new dwellings on the I guess it would be the south west south east side of Edina in the Cornelia attendance area those are going to right now that they're not projected to necessarily be family dwellings but if we start getting families in there I don't believe at this point we would be needing to talk about boundary shifts thank you additional questions for me really quick question so I know I got an email from a parent saying that they thought that the open enrollment in some of the classrooms as high as thirty percent we have a 15 point eight percent average over the district so where we at peak within a particular classroom do you know you know I don't know in a particular classroom I think that's a good question and I could sure check I think our largest so the high school I think it's probably at about twenty percent of their total building at open enrollment I don't know that I could say we have a particular classroom at thirty percent but I will be more than happy to check on that information provide that to the board I think one of the pieces that Mario can consistently reflects back to me about is that we really want to look at both the open enrollment in totality as opposed to a specific building a specific grade or even a specific classroom you know so I'm not sure as a classroom a elementary classroom or would it happen to be a high school class and so those could be very very different but again I would be happy to provide additional information if you would like to email me and I will I will do that for you thank you Mary thank you Mark just a quick update again for the community that we are continuing move forward with our next gen construction plan we have finished the first phase of the schematic drawings at the high school nor ax and moving through their user groups so it really in points 2 and 3 of the schematic design work and we'll be finishing that up over the next week the middle school begins their schematic work tomorrow and they've had one initial meeting but then I'll continue to work on establishing criteria that will help shape their schematic drawings remember that construction would not begin until this summer of 2017 early spring elementary schools have completed their first round of schematics and are now starting to work on their design drawings and more at the site levels we have three Elementary's that will begin their construction and improvements at this spring and then the other three schools will move next summer in 2017 our early childhood programming will also begin their work this week and their plans to will be for the summer of 2017 as we look at the drawings this is kind of the themes that we're starting to see that the schools will have that commons area kind of that center point in the school where it is or that once was the media center but this is the learning commons area so it will be a student resource center center as well as a student production center so be some common spaces for learning outdoor play is another big part of the work and so they're preparing to make sure we have outdoor plate places for students beyond the traditional playground but just some learning spots as well and then within the classrooms every classroom area also has some extended learning options so they continue to have that main classroom area but then they can break out into some extended learning areas while that is the general theme of all the six schools i would say each kept their own culture in their design work and are doing some refinement but a big things too old architect for being able to manage six different voices and yet come up with still having that common thread which is important for nude infidelity in our learning we've had some targeted studies in the area of special education and are starting to wrap that up I had mentioned a little bit earlier median library services shifting that to a different look we're also having some usergroups around athletics and activities or really starting to define the green spaces out our turf fields and how we'd be using those also taking a look at the activities and athletic fields at the west campus where both the middle school in high school will be with the addition of 9th grade how we can manage so is community education working harder with them and listening some of their needs that they have but both before and after school and during the summer months I at our school sites a guidance counseling is another area as well as environment and continuing to say how can we make sure we're going green as a school district that is green but also that opportunity for educational green and so while solar power may not be an option for us there is a place for solar power as it relates to education and so we're looking at that along the way this is a schematic drawing again in the media center but just talks to these these are bubble drawings obviously but still the importance of having that quiet space and the place for books in a place of reading but then the sum of the specialized spaces for production and not only doing the research by actually doing some of the early production work so it's kind of that makerspace that we've heard a lot about it's a movement we're excited about this because it does really align well with our next generation plans it also were one of the first school districts nationally that relieves take a look at all of our media centers district-wide to make sure we have a continuum of services that will meet our learners today and into the future just a little bit on the site side that schematics were approved in at the October board meeting and then finally again a reminder from a leadership standpoint we have elections coming around the corner early November we have seven outstanding candidates for three spots that would be in their offices on january 1 2016 with that that concludes the update for this month thank you dr. dressin moving on to our consent agenda can demotion pleased to bring that to the table so moved it's been moved and seconded to approve our modify consent agenda with Adam d being removed our work could you please walk us through those items I will do that we have our personnel recommendations as well as our expenditures payable for October we do have renewal rates for our employee health insurance and that's in the board packet tonight again reminder that the annual report of professional learning was that pulled from the agenda we will refine that we had some errors that we wanted to correct and modify will bring that back at the November board meeting we have some minor calendar adjustments at the high school this gets around may term and some of the testing it's an annual adjustment that we make once the school year begins we have that all finalized with assessments and everything else there were some changes over the legislative session which causes ill to delay in that we have a new activities program that will be moving into action at the high school called world quest it's a competitive team it's taking a look at world events and it's exciting another option for students to be engaged in activities and building a lot of their 21st century skills but also expanding their skills and talents in the world in the area of world events we've got a contract approval for our NWA or our map testing this is an annual approval of the board finally we recognize Bill Webb once again we have a variety of gifts of begin jenis donors giving to our PTO and ptas who then in turn forwarded on to the school district and then we have field trips going on and that would conclude the consent agenda Nikki Rick anybody like to remove anything from the consent agenda or have any questions regarding the consent agenda seeing none all those in favor of approving the consent agenda as presented please signify by saying aye aye opposed motion carries next up we have our action items the first item is our financial statement which we had a present to presentation earlier this evening a motion to bring that to the floor some move to second it's been moved and seconded to accept our financial statements for fiscal year in june thirtieth 2015 any discussion or questions or comments seeing none all those in favor of approving the statements as presented please signify by saying aye aye opposed motion carries next up we have our superintendents performance goals get a motion to bring that to the floor it's been moved and seconded to approve the superintendence performance goal for 2015-16 any discussion questions or comments the HR committee discussed these and anybody else want to touch on those all those in favor of approving the superintendence performance goals as presented please see if I saying aye aye opposed motion carries next up we have our schedule review of policies item see we've seen these all before and a motion to bring those all to the table so moved so moved and seconded to bring policies 6 12 617 627 and 628 to the table any changes or discussion is who'd like to walk us through just a couple of notes policies 6 12 and 6 17 have no changes from when we looked at them the last time 627 there are just a couple of notes that the board discussed after review from Troy Stein the athletic director so just a little reordering of language in section 2 and then in section 8 of 627 there's a correction to the high school credits that are required for participation and adjustment in the language immediately following that about the action if a student fails to meet the credit requirement progress in 6 20 h there are again a few changes from when we looked at this the last time the board saw it was at the July twentieth meeting the two sections that I would call attention to is just so new text in section 7a about eligibility and then a new paragraph C so section seven paragraph C adds language about accommodations for students with special needs page was that Regina do you have to give to a page so it's section 7 C you scroll down scroll back up it begins on 353 of the board packet and then it continues to 354 thank you and then Cathy and Lisa what'd I miss oh one appendix I think from that one that talked about exceptional middle school athletes that it was just the policy languages was tightened up a little bit to conform to what they're really doing it at the high school an additional discussion or questions relate to any of the policies that are up for approval seeing none all those in favor of approving the four policies as presented please see that saying aye opposed motion carries get some information items some announcements additional items I know November will be a busy month for the board we've got a variety of work sessions we bringing forward schematic drawings of middle school and our excuse me of our elementary schools will also have a variety of policies what we bring forward for board discussion in November so we will get that ready to go and have a busy November but I think we're set for your october make you Rick any additional committee announcements or reports any other additional items seeing none in a motion to adjourn so moved and seconded to adjourn any objection is earning at this time so young we are adjourned thank you all you