[Music] good evening and welcome to the July 21st regular meeting of the dino School Board we do have a quorum this evening I'd like to call the meeting to order first item on the agenda is the approval of minutes we had a special meeting and closed meeting on June 16th regular meeting on June 16th a work session on June 20th and special meetings on June 25th June 30th and July 1st had a motion to approve the those set of minutes so moved second moved in seconded uh to approve the minutes from each of those meetings any uh additions or Corrections or discussion regarding those minutes seeing none all those in uh in favor of approving those minutes please signify saying I I I opposed uh motion carries uh one other item I'd like to uh share uh this evening is on the 19th uh the school board met with superintendent dressen this past Saturday to discuss his 2013 20104 uh performance evaluation the assessment was based on his performance goals feedback from the community parents staff and colleagues and his overall performance of the and the overall performance of the school district his performance was assessed in six areas governance planning and Resource Management staff relations and development student relations Communications and curriculum as in uh and instruction uh the board does this annually uh and this board did that super superintendent Dron exceeds his performance expectations in all area which speaks which speaks not only to Super superintendent dr's effort but also to his entire School District leadership team specifically the board identified several key strengths in Dr dress's leadership over the past year including continued enhancement of a collaborative Leadership Model within the district implementation and application of District policies ADV advancement of the district strategic plan especially as it relates to the birth through grade 12 program planning uh creative process for hiring qu high quality staff and innovation in management of the district's financial and facility resources the board identified a few areas for uh growth and one is the advancement and accountability within the Strategic plan through the use of data and the second is uh leadership and management of an aggressive action plan for the 14 15 school year uh Dr dressen's consistent and effective leadership are key to the district's ability to promote the educational mission of the district and overall the board commends Dr Dron for his talent skills and passion in supporting and advancing our education Mission and the action priorities of the district we thank him for his service and congratulate him on another great year of work for the district and look forward to many many more uh moving on any hearings uh request from members of the audience to speak this evening we have none next up we have the presentation by the Dina Family Center welcome Lori Dennis's here Lori does an amazing job as always uh helping our youngest Learners and their families uh get engaged and we're going to learn more about work laori and her team does so thank you Lori for being here tonight some assist on the power because it was reconfigured soor got hang on perfect um thank you for inviting me to talk on behalf of the ad Family Center I'm honored to represent an organization that has been around uh and providing programming for nearly 30 years we have been um furiously working together with other Partners to complete our accreditation process and our recommendations um that the state has granted us the parent aware uh fourstar quality program which continues to be renewed and under the leadership of the family center we have about 50 staff many of them uh 12 to 17 of them are licensed Early Childhood Educators um in addition to that we have a number number of classroom assistants U licensed child care providers and some van drivers that provide transportation for a School Readiness programs you have the U packet in front of you and one of the things I want to draw your attention to is the definition of uh School Readiness which I think is is um something that we've been reflecting upon as the family center but also the school district at large really asking the question what does it mean to be school ready and I like this description um it describes the capabilities of children their families schools and communities that will best promote Student Success at Birth and Beyond and we certainly have a very committed um partnership with the uh School District with the city and with the state to help us meet those goals we are working hard with dmts to create Mars numbers for all children starting at Birth so that we can track their development and um assessments along the way rather than just beginning in kindergarten so we're excited about that um new pilot program with the state we also have the Partnerships that I talked about including U metr South adult education which provides English as a second language and GED preparation um both uh onsite here um for the English as a second langu language classes which happen in the community center and we provide the child care for eligible children um I like this definition a ready School accepts all children and provides a seamless transition to a highquality learning environment by engaging the whole family we have a number of opportunities to connect with over 500 plus families a year that's approximately how many are in our census annually and we're excited to continue to work with those families who are for the first time transitioning to the all day kindergarten as the only option in the school district we're excited to help with that piece we have a guided Discovery based program and curriculum in preschool which allows kids to develop at their own rate but has all of the um attributes for high quality Early Learning in the six developmental areas that are important and um we're honored to work with several cultural liazon um that help support our families who are um from Somali from uh East India and our Hispanic speaking families that come from all over we have tried to remove many of the barriers that can be um a hindrance for families looking for high quality programs so we do provide transportation financial assistance and um often work with interpreters and language line Etc to help make sure that families understand all of the things that um we offer the district and are able to continue to take advantage of those um we take that commitment from an equity perspective very seriously and have worked closely with both John Ford and Mary manderfeld over the years to help talk about good highquality choices for kindergarten programming we know that sometimes it can feel like there's only one great choice when you have six elementary schools so we work hard to talk about all of the options that families have and continue to offer resources and training opportunities tomorrow we actually have a um program that Lisa Hawthorne and I are putting on together with our child care center folks talking about the work that we do here and how can we um continue to reach out to other families that provide child care in our community so that we're sure um we know that all families make choices that work for their uh communities or their kids but we want to make sure that we're providing them with the resources that they need um the last piece in the packet on the left side side of your folder you guys have uh something that you didn't get earlier I um stated that we're providing this documentation we were part of the Statewide Early Childhood family education survey three years ago and I've provided some aggregated data about the responses that Edina parents made on behalf of their personal experience around the ECFE model when they were engaged in that so any questions thank you for the paper that was my only question how to find more information good here it is yeah it's a great resource and um we were partnering with the University of Minnesota um and I think it's a you know it's a statistically sound um opportunity for us to look at what we could do differently to improve the programming that we offer but also gives parents the ability to reflect and think about the impact that participating has had on themselves personally and the relationship that they have with their kids so well thank you very much I thank you thank you for your leadership too on the birth through grade five study I know you played a very active role in that and a wonderful advocate for uh all that extra effort so we appreciate that and they're excited about the future how this is going to unfold for us great I was just I was actually G to ask about that how your how the enrollment numbers have been with the family center I know that you consistently have waiting lists typically we do and one of the big initiatives that we're piloting is a 5-day um childcare program so uh excuse me five day of preschool with one day of ECFE in there for a portion of that day and it is almost full um we were trying to give families the opportunity to do five five half days of preschool to get them ready um for the full day kindergarten the following year and that's been a positive success so far so and keep trying new things and always targeting um families to find out what they need so we can help with that peace thank you thanks Lori thank you next up uh Rick is going to present the leadership update call back addressing enough tonight uh thank you Mr chair and board members uh just again an update uh for you and for the community on our work as we uh enter a new school year the 20 uh 20145 school year uh again focused and we're starting to see this all unfold where our strategic plan is into year three so we continue to be committed to this area of Excellence uh and that we found out in a work session earlier today how important uh that is valued by the community the Excellence and the academics and the Excellence and all that we do in the school district our work strategically is how do we advance the Excellence areas and so we're working the edges working the corners we've got a secondary plan that we've got in motion now we'll be moving forward with a birth through grade five and then later this year we'll start a Community Education survey so we are taking a look at all areas of our learning in our community to advance Excellence again we're rolling this out and I won't go through the details but the important thing again is that we do this in a phase process in a piloted process this has been a history of success in our community a strategic planning since 1989 but it's always been done in a phase process so we have time to Pilot it we have time to practice it we have time to phase it in and so all of our initiatives the the important piece around this slide I guess is that we don't see full implementation of this uh transformation until the year 201920 but we're going to start seeing the impact this year we're going to start seeing the impact of some of the initiative work that's been in place and one of the biggest ones we'll see is our e-learning squared our technology that's going to be districtwide implemented so we're going to continue to see these roll forward some big decisions that our community will be making our board will be making they'll be happening at the sites to make sure we continue to be that place of defining Excellence uh again the focus is really going to be much more around competency so as we go forward we're really not looking at a degree or number of credits we're looking at what of our young people going to be competent put it in so that they can be successful in their future we've identified our major areas of Competency this was something the board approved and will continue to roll forward over the next Years Around Communications around being an Engaged citizen uh the whole thought of Innovations and thinking uh the global competent person and we've working on defining what that means at every level the motivated lifelong learner so the students engaged in their learning and then the well-rounded person and looking at all areas of that child and all areas of the learner matter the age uh personalized learning we've taken a lot of work on that really our strategic plan of 20067 started to down that path of saying what should a personalized learning experience be uh earlier um in June the board did approve a position statement that talks about um this whole thought of voice and choice in their learning so they're engaged around it and they know how to learn and uh we have some key components with that personalized learning we'll continue to see this unfold we'll continue to bring this into uh our staff training as well as communicating with parents and students on the importance of this personalized learning initiative uh when we look at the profile of that personalized learning again we're not looking just at the academic strengths but if you look at the uh notes at the bottom of this slide you can see it's where the students are strong where some of their challenges areas this whole thought of Wellness looking at that whole child having goals around that uh their learning styles so students and staff and parents become aware of how the learner learns uh interest personality um what type of child you know that learning styles and then goals and aspirations so we will be looking at that personalized learning from a profile standpoint uh again some piloting being done on this big area we'll be doing as a audit on our Counseling and Advising Department to say how does that roll into this planning effort uh again framework is there we're going to start putting the programs in place as of how this would actually begin to operate um our big three goals for the year uh still are around personalized learning around a coherent or comprehensive educational program that whole thought of cradle to Career plus taking care of all Learners in our community and the thought of Partnerships and we have some special uh some studies that we'll be implementing the special ed study and the technology plans that were approved uh accepted by the board the e-learning scared I mentioned we're in our second year of our all for all initiative making sure all of us are working for all Learners this is really trying to close our gaps around academics opportunities and access uh in our uh continuity of programming the birth through grade five and the secondary plans are rolling forward we've got a variety of initiatives that we'll be acting on in that will'll be coming throughout the year to talk more about that with the board I mentioned the Community Education strategic plan uh we're also uh updating our district Equity plan this is making sure that we're serving all students uh as effective as we can a facility study is going on as well in our partnership piece uh We've uh approved a revised teacher appraisal process and we'll continue to use professional learning communities or plc's to help with our teachers with their training as well as all staff and staff development uh looking at a staffing audit or a different Staffing model that will'll continue to study and then the new area that we're really looking at is how do we support our staff through the change process and so we've uh done some climate Sur work we're recognizing some needs that we need to respond to and so we'll have a task force that will continue to study that so those become some of our major study areas uh that we'll be looking at as we grow into the 20145 year later this um evening the board will be asked to approve the birth through grade five or BG5 program Frameworks this was presented uh to the board uh at their June 2nd meeting and then again at the regular meeting in June um we have four areas at the board will be looking at Global awareness and understanding an enhanced and ing graded curriculum a student wellness component and Innovative use of time space and talent all of these major initiatives align with our secondary study but are also age appropriate for that preschool uh for those earliest years and those intermediate years in the elementary level um they've Al also created vision statements uh and one of the shifts we've done is make that Global awareness and understanding a little more um age appropriate or develop mentally appropriate so there's some changes made with that but Gwen I don't know if there's anything else we want to add to that as far as overview if the board would have any specific questions prior to taking action we could pause and ask questions at this point we've had quite a bit of discussion on it well there's action later today so if you do uh have questions we can take it at that time as far as summer we're busy with our summer construction um and uh we're making good progress uh we it will always be a challenge for us given the age of our buildings and the initiative that the district's taking to make sure our buildings remain uh educationally appropriate and so we're busy with our construction projects at Creek Valley at Highlands at coner in Cornelia uh we did have uh a little bit of a challenge with an underage worker um early in uh or late June early July work closely with the uh Union Representatives who called it to our attention um and had wonderful cooperation Kevin is with us today and we thank him for cooperation he provided as a representative of their group and we'll work in partnership with them going forward but uh we do feel that address issue has been addressed and we're closely with our Architects and our general contractors on that matter we are closing in on the facility advisory task force so board members again if you have names or community members who are viewing this if you're interested in being involved and helping us shape our future spaces for our Learners we have an advisory task task force that would be doing work from August and concluding in October uh it' be a lot of good learning and we'd encourage them to apply online to the district website we are considering and looking at a possible building facility Bond referendum the board did have a work session earlier this evening where we learned more about how we might construct that as far as it is financially we also received results of community survey that was taken in early June about the community's awareness of our facility needs and uh there interest in supporting such a project um and we'll continue to be gathering more D data but it's likely that if the board would be moving for a spring referendum that would be later this fall that we'd be addressing that in more formal ways I would guess this would become a regular routine item of the board giving you up posted as well as our community our challenges remain around the age of the building the fact that we are reaching capacity with our student enrollment um we continue to want to address some of the Safety and Security challenges uh given that our buildings are built in the 50s and the 60s and one in the 70s that we want to make sure our facilities are really 21st century ready from a Safety and Security standpoint and then to match up our facilities with the programming changes that we continuing to evolve and those would probably be some of the major areas that we'd be looking at as we study our facilities so on the advisory task force is there a deadline for people who are interested in applying it would be the end of end of this month I believe yes July 31st and they can get to it online or they can contact the communication office give them a hard copy application thank you uh leadership news we want to welcome Jeff Jorgenson to our meeting tonight Jeff is uh attending his first there it is Jeff you feel welcome Jeff uh is coming to us from South Washington County it was a very competitive process we had a lot of great applicants uh previous to this Jeff was in the Alexandria school district and previous to that Worthington District uh all a special ed director uh very well recognized for his work on financial management and creative solution around Staffing uh has been uh taking a close look at our um you not just getting us ready for the year but also at our strategic plan that rolled out and we're having a strong transition between Penny Codd who's a administrator in special assignment her Focus will be more on the Strategic work but she and Jeff have been working closely in this transition and we want to welcome Jeff to the district and thank him for being here tonight Chris Holden is not new to the district but new in a position Chris is going to be at nor normadale Elementary uh and Lisa msika who was at the board meeting in June has started at uh Cornelia Ryan Carlson is our new uh assistant principal at South viw he started his first day today Ryan uh was previous in shago Lakes as an assistant principal and prior to that at uh a dean and a teacher in East Carver County um did his graduate work through St Mary's University we are closing in on a position to replace uh our human resource manager and hope to have that person named uh probably yet this week when uh tomorrow we fining finalizing uh the the reference checks and then our assistant High School principal position we have finalist interviews on Friday of this week would expect uh once we do the learning um reference checks and have those the finalists complete their leadership profile work that we'd have the first week in August and that there's a community Forum at the high school on Monday evening starting at 4:00 Community Forum at 4:00 this coming Monday which would be the 28th at the high school for those three finalists as we look at the 20145 year uh it is starting a little bit early for us we do see that an advantage for our Learners it's a challenging summer for all of us because it does feel like summer is shorter because it is and uh the good news is we also think that's going to create some quality learning on the backside create some opportunities for us um one of the themes we're starting the themes are starting to grow is around hope and happiness to our future there's actually research right now that if you can create a hope picture for a student and they can log it into their memory that they will actually see an increase in their academics and so we really want to push that hope piece as around engagement helping the students understand that so we're doing some work around hope and happiness uh to kick off the year and uh benefit from that that uh our new teaching training becomes uh becomes live on the 11th preschool Workshop begins on the 18th and the first day of school for our Learners is on the 25th of August that's pretty much an overview of the leadership occurring in the district at this time questions at this questions comments thank you very much thank you Rick I'm guessing it's a book I don't we do have uh three items this evening that were walked in uh they're already on the agenda but I just want to formally insert those uh okay the first the first one is our board committee appointments leaz on and representatives the second is our salary compensation agreement with the superintendent advisory Council for 2014 through 2016 and the third is policy 635 can I please get a motion to uh formally insert those into this evening's agenda so moved second it's been moved and seconded the agenda has been updated uh Rick could you please walk us through this evening's consent agenda I certainly will we have our Personnel recommendations we already talked a little bit about um our leadership positions but we have a variety of uh Staffing positions we still have several Staffing positions to Phil we thank our principals and the human resource department Gwen's team for the leadership work and the recruitment of our new staff um so there are a variety of personnel recommendations we have the expenditures for 2 um uh payable July 16th 2014 we got a couple of our annual memberships uh Association metalon School Districts School Board Association we again are appointing our medical adviser we have some student teaching agreements with University of Wisconsin and Clair St Thomas University and Illinois State uh we are looking at our concert band going to the east Caribbean on a field trip their extended field trip over spring break does meet the criteria of an extended field trip and then again our gifts um from the community that always are supporting our schools and that would conclude the consent agenda thank you for reviewing can had a motion to bring the consent agenda to the floor so move second so moved and seconded uh to approve the consent agenda any items anybody like to remove from the consent agenda or questions seeing none all those in favor of approving I think Regina has I have a question about the consent just an item on the consent agenda in General on just the student teacher contracts this is a regular course that we see um particularly this time of year at some point will the district be moving toward just writing a contract so that there's a consistent contract agreement that our student teach teachers follow so that it's written from ad D of public schools rather than from each institution yes that is definitely the plan okay thank you I I I knew we were moving in that direction just wanted to confirm we're still moving in that direction thanks thanks rega additional questions comments items any be likely removed all those in favor of approving the consent agenda as presented please signify by saying I I I opposed motion carries our first item uh in the action portion of this evening's meeting is the Metro South adult basic education Consortium a motion please so moved second it's been moved and seconded to approve the Metro South adult basic education Consortium agreement uh any discussion a little background Val this is an agreement that's been longstanding between the four school districts Bloomington Eden Prairie uh Richfield and E it leverages State dollars between the four communities to provide and Lori mentioned it earlier adult literacy or under 21 program for students who don't graduate on time GED um ESL a wide variety of high quality programs that um were able to provide the tweaking of the contract just formalized it um some issues that we had with uh Bloomington being in charge of the Consortium it was originally um very informal and between a variety of reviews between all the all parties we um came up with this agreement thanks Val you're welcome any questions or comments sign that all those in favor of approving the Metro South adult basic education Consortium agreement please sign the fa sangai I opposed motion carries next up we have our enrollment Pro objection Direction I a motion please so moved second moved and seconded uh any discussion any background uh Rick so this is a renewal of our um practice that we've had as a school district where we try to uh align um our open enrollment practices as far as non-resident students uh entering our school district with the resident students who are leaving our district whether it's to a private school public or home school setting um and we really tried to manage that as best we can given the numbers we have and it's been a practice we've used in the past we felt going forward especially when we're starting to look at facilities and capacities of facilities uh the board talked about in June that we probably should uh set that uh formally and renew that same commitment that would stay in that practice setting um so we've historically had that 14 to 15% of our what we um estimate based uh on the report that that we get every October of students leaving the district and we have about 14% or 15% uh student population coming into our district and so we'd stay with that practice with what this is committing to thank you Rick questions or comments all those in favor of approving the enrollment projection Direction please signify by saying I I I opposed motion carries uh next up we have 20145 indana High School calendar changes and a motion please some move second been moved in second uh Jenny Johnson has stepped in to join us this evening we welcome you thank you at the June board meeting the board did approve moving to a May term at the high school as part of our secondary program plan within that um the administration felt there's some value in the board considering a change and modification in the 1415 calendar at the high school alone uh Jenny and her team administrative team have been working on some options around that and I'd encourage Jenny to give us a little bit of an overview of it and then board can ask further questions before taking a vote on it thank you we're uh proposing a change to the end date of first semester um in the hopes that it would better balance semester one and semester 2 currently as our schedule stands semester 1 would have 87 uh school days in it semester 2 would have 78 school days and that imbalance occurred because of the May term uh at the end of second semester which would uh take six days so we have 87 in first semester 78 in second semester and please keep in mind that AP exams take 10 of those 78 days along with two days for MCA testing so that would be 12 total days of kind of an irregular type pressure filled schedule for students out of the 88 days or the no out of the 78 in seme two so what we're proposing is to end semester one on the last day before winter break and what that would do is it would put 77 days in semester one and 88 in semester 2 keeping in mind that in semester 2 we have the 10 days for the AP exam and the two half days for MCA exams so if you can't theoretically subtract those 12 days but if you did look at the fact that those are days that are very irregular for our students it would be a better balance under our proposed um under our proposed change to the calendar the benefits we feel in discussing with our area leaders who then took it to the teachers the rest of the teachers in the school students finishing semester 1 before winter break would really truly provide a break for the students in that they would be completed with all their work from semester one and it also models nicely how what their experience would be in their post secondary environment after they leave our school walls um it would also as I said provide a better balance between the semesters of actual regular school days the students would experience throughout the year consequently though this would need lead to a need to change our clerical day um our teacher dayto day at the end of the semester so we would need to move that from January 20th as currently scheduled to January 5th so that is what we're looking and hoping to do with the calendar for this year have any questions and that would only be for the high school it wouldn't apply to the correct Middle School just the high school and so the the teachers are confident that the first semester being shorter they're still going to be able to cover the material that they want to cover yep because with the interruption so to speak of the AP exams and the loss of the two half days for MCA it does actually kind of balance out better even though the number of days is different the so the instructional days are essentially balanced correct because of the testing days correct and I think Jenny too the administration at the high school felt by closing off at that winter break when they come back it's a fresh start rather than trying to do that catchup of what they missed as they get ready to take on finals I think one thing we've seen is when they have the two- week winter break the retention and having to quickly relearn or not necessarily relearn but review everything that they've done in first semester and then head into semester one finals the second week or sometimes the third week of January is more difficult for the kids that first semester though they're comfortable that's going to be long enough to cover whatever material they're planning on covering during that first semester yes yeah that was my only concern is that those staff who are used to teaching into January and having those extra days to cover the material would are they going to have to push back a lot into earlier I don't I don't think so because keep in mind with our current schedule the way it's currently slated the second semester would only be 78 days so what we're looking to do essentially is just sort of flip the number of days that from you know that just flip them from first and second semester and that would accommodate then the AP exams and the two half days of MCA testing could I suggest that as we communicate this to the rest of the um parent community that we do instead of just saying 7788 that we break down that second semester with number of testing days absolutely because I think it show that was helpful information for me just to know here are instructional days here are the testing days here's the May term and here yep and then compare it to the current schedule is also helpful information to show side by side where the Improvement comes in absolutely have you had any I don't I think we talked about this right at the end of the year so I was curious if if any students had had any input on the schedule change yeah no we haven't had an opportunity to talk to very many okay is May term the same length next year as last year it's actually six days so so it's a little bit shorter and that always depends on our last day of school and then when AP exams are over and so depending on when AP exams end that typically then and when our last day of school is that's how long our May term has been so it's been you know somewhere 12 13 days sometimes and this year is particularly short additional questions comments uh go just out of curiosity a year from now when we're redoing the calendar for 1516 any implications to sort of switching the rest of the district over to this type of schedule um I I have had a chance to get some input from elementary principls and teachers as well as Middle School teachers and um and there are several concerns so this would be a huge discussion at um with the calendar committee okay but we certainly welcome some changes thanks Gwen additional discussion all those in favor of approving the modified 145 High School Calendar please signify by saying I hi opposed motion carries thanks Jenny thank you Jenny J Jenny uh next up we have our birth through grave Five academic uh study and a motion please second it's been moved and seconded to accept the birth to grave Five grade five Academic Program program framework with implementation to begin in the 201415 school year discussion Rick got any comments no I I think again we've had quite a bit of information sharing um one of the benefits in talking to some Consultants uh who have been tracking what Ed has been doing as well as other school districts the unique factor is the next step where a lot of Engagement by our teaching staff in the implementation of this work while they were close to developing it most districts mov then into an administrative or a task force made of parents teachers and uh administrators this is really very strongly tied back to our teaching staff and what uh this consultant I was talking to really feels that it's Unique and it will it will help generate uh progress in a more rapid fashion much like we're seeing with an initiative like an idea that was barely on the table a year ago around May term and the board just acted on that tonight um and that was very much again a Grassroots effort supported by teachers rather than something coming down from an an administrative or a task force and so I think there's real power in our next steps with this work I want to thank Gwen for taking this on along with Randy and Chad and Val and Susan and the whole team that got involved with this administratively as well as our elementary principles who uh were committed to this on a monthly basis at least once or twice a month and I'm pleased with the report and look forward to it being implemented say brick I just had a point of information in the packet the the words that were highlighted in red are those Cur the most current changes right thank you so what if we're looking at it from uh from the outside from a community member's perspective what are the big things that we're going to see going on with that study for this coming school year what things will be happening I would say that we're going to um dig deeper in the in the four particular areas so what does it really mean to for Global understanding and awareness um diving deeper to have a better understanding and then give be able to get give more examples and get more feedback from our community members also about student wellness and engagement those are words how do we create those words into action so this is the framework and we're we're going to be going deeper to figure out exactly how it will be implemented this so what we're doing is we we've done the broad research to General themes now we've got the general themes we need to go back out and do the broad research around those themes and the other piece that that they have to align now with the secondary study so a strong piece around the global competency is the thought around World Language and what does that mean for us at an elementary at a middle and a high school level and that's going to be a discussion that we as a community staff parents students have uh longterm what that means then how would we phase that in an implementation I'd see that as an area the same with a wellness around fied and health um and some of the other nutrition you know again around that personal profile and I can see this developmentally working through if I could add one other piece um one of because of the fact that this is a birth to grade five study we are really having some intentional conversations about early childhood and you know a World Language Lang language for example and how do how might that look in An Early Childhood Program as well thank you just trying to get a sense of timeline or when the board will see this next sort of do we have do we have a framework yet or a timeline or are we still just working through that we're still working through it but I believe that um we want to keep bringing it through to the teaching and learning committee on a monthly basis um to continue giving updates and then our intent with be to come back in the early fall to give you an update as well so we we'll roll out the implementation plan of how it's going to be implemented you know how is it going to be studied further uh that'll be coming to the board in August and September already of this year yeah sure okay thank you additional questions comments uh seeing none all those in favor of approving the uh birth through grade five academic study framework please signify by saying I I opposed motion carries uh next up we have our board uh committee appointments leison and representatives for 145 uh the primary changes are the school assignments for each of the board members uh can I get a motion please so moved second been moved in uh seconded uh to bring that to the floor uh Kathy thank you for the work on this any comments um I think it's it's it's fairly final what we see now one um issue that may arise is the sack committee at the high school has not set their meeting times for this coming year they're not sure what day in time they will meet and uh David Goldstein is on that committee and if um he's currently being assigned to Countryside school if that turns out to be a conflict we may have to um move people around a little bit so that he's not always committed every month to being in two places at one time and same with uh my assignment on Cornelia right so long as it's not Thursday mornings right Cornelia is um with a new principal it is yet to be determined she's still they you know whether it's site councel uh parent Council what meetings they would like um the school board member to attend and once we know that we may have to be flexible and move people a little bit around at the beginning of the year but for right now this should be what we're what we're shooting for excellent thank you all additional questions comments all those in favor of approving the latest version of the board committee appointments Lon and representatives please signify by saying I I I oppos motion carries uh next up we have our uh salary compensation agreement with the student advisory Council for 2014 through 2016 also known as the lead team uh can you had a motion to bring that to the floor second been moved and seconded uh there was discussion uh at the HR meeting around this as well as at the uh Saturday board Saturday's board Workshop Rick correct so um this is superintendent's advisory Council again it's a senior management positions um at the HR level since probably um let would say February we've been taking a look at just compensation packages so that our our um administrative team is competitive with uh the area school districts that we Target and so we uh take a look at that we also take a look at what we're able to do from a total compensation standpoint total package over two years for these positions is 4.27% that is uh within the parameters that was provided to us by the board human resource committee and the budgeted amounts does look at a 1% each year increase in salary as well as a 3% increase in health insurance um for the uh superintendent advisory council members they also have receive additional vacation days over two-year period that to align with what is occurring with other uh organized groups this is not an organized group it's Senior Management um but there was some corrections we needed to make to ensure that their compensation package total compensation package was at the average of our targeted districts and so there was some salary adjustments totaling just about $20,000 to four of the the uh six position or four of the seven positions and um would recommend board approval on that and can't speak high enough about the work that this team does for us on a daily basis thank you Rick uh any discussion so the there's a couple of of adjustments plus it's one in one right that's correct and that's really basically to try to catch us up to where our competing districts are at to no just to an average so it isn't so we're not quite as so we're not below average well that's yeah I mean I think uh we're seeing um in the area of leadership larger compensation packages occurring in school districts in the Metro just trying to make that clear because when I read through it it's not it doesn't add up to 1% 1% there's reason for it y okay thank you Lenny additional question questions or comments all those in favor of approving the uh salary compensation commit commit agreement with the students is the superintendent advisory Council long day uh with the superintendent advisory Council for 2014 through 2016 please signify by saying I I I opposed motion carries congratulation and thank you all uh next up we have our CES coordinator guide book and CES employees guide book I'm going to combine those into a single motion can I have someone bring those two to the floor some second so moved and seconded uh to bring the Community Education Services coordinator's guide book as well as a Community Education Services employees guide book uh up for discussion and approval uh Val would you like to provide a little background for us please sure like the superintendent advisory Council these are um not bargaining groups they're guide books we do them every two years and this was a very straightforward transparent process we used the parameters and did a nice balance of salary one one basically averaging per year and um we did put some dollars into that what were available on the um benefits package as well to keep us competitive with other districts so some language cleanup based on some reorganization and um we have two guide books I had had just one question I was looking through one of them on the um guide book for the Community Education Services employees it it say you added a bunch of positions but then it also says you removed a number of positions the positions that were removed what happened to them most of this was renaming again we we redid our adult education and our volunteer program so the removed positions were essentially renamed um and then we also did some blending we had several positions that were like just named differently but were essentially the same so clean up so the people who are doing those jobs are still part of that group it's not like we took them out and put them in some other group all no it was really just being very clear about what they were doing thank you additional discussion uh HR did talk about the salary things here we I can't that we look specifically at the guide books in their file form that I remember so but we did talk about the uh increases along the way uh additional uh discussion or questions for Val seeing none all those in favor of approving both the Community Education Services coordinators guide book and their employee guide book please signify by saying I I opposed motion carries next up we have uh three purchases a Cisco smart net service contract and assessment in standards management software platform and musical instruments can someone please bring all three of those to the table in the form of a motion I move to bring all three purchased items to the table excellent uh can I get a second second it's been first and seconded uh Steve I see you have the first two on your bag of goodies you're purchasing can you want to walk us through please pleas yeah thank you good evening board good evening superintendent today we have uh I'm bringing two action items one is for a service contract for our uh infrastructure it's for our Cisco routers and switches it covers um Hardware failure software upgrades and then also if we have support issues for it we'll provide us the support for it it's an annual contract we've seen it before it does go up a little bit every year because it is based on how many access points we go on but it is off the state contract so it is the the price that is being paid the second item is for a assessment and standards management software platform work closely with the curriculum Department ry's Department Scott and the tosas to really look for a software solution that would enable the district to create modify share distribute analyze um assessments standards based curriculum and resources we received five bids we eliminated one because it was insufficient in the information they provided us and we looked at the responses of the others and though not the cheapest we looked at Mastery connect in particular for its quality of its product it's very Innovative in the way they're providing their software they seem to be on The Cutting Edge and continue to be delivering innovative solutions that are aligned with plc's collaboration standards based alignment of assessment and curriculum and we've had a relationship with them so uh the evaluation committee um looked at the uh feat cost and relationship and are recommending the purchase of Mastery connect for the next three years how do these dollar amounts compare to the prior contracts I assume there are prior similar contracts they are similar contracts for the smart net it is actually uh $2,000 more expensive than last year and then for the master Rec connect we piloted their product in the past so we haven't had it at districtwide but it's a a little bit cheaper per student so there are charges per student and it's a little bit cheaper if we go with the whole District over a three-year contract so when the teaching and learning committee um in June saw the presentation about the power standards in that dashboard was that the Mastery connect software that we were looking at yes it was okay and as a full board in my uh as we reviewing my performance one of the things we talked about was trying to enhance Communications uh with parents and staff staff around instruction this is a tool that we think is going to elevate it to a place that we really think can build that tight understanding it it does a very good job of of aligning standards and assessment and really explaining it uh pretty complex data elements and a nice graphical experience for I think our students and our parents it's gone a long way to helping us we think it's going to be the foundation as we move forward to Common assessments and Grading patterns that are um more aligned across grade levels in content area the only question I have is is once we get embedded in this kind of system are we locked into it or is there a path out in other words uh I think it's a three-year contract does this really get us where we want to go or at that point are we really you know in a bad spot because we're being forced to uh you know reup again with them that's a great question and that is a dilemma of just the uh rapid pace of innovation and change in our technology and in technology systems we looked hard at uh the systems that are out there we like Mastery connect and the other nice thing about that is it will allow us to extract our data out of that system if we ever want to leave and so we can pull the data out of that system that doesn't mean it's going to be easy to put it into another system but we do own the data and we do have access to that great and so I was noticing in the back it was showing different if we we took it for one year two years 3 years three years paid up front and then when you and those are all on a a a total sum and then it shows in the beginning that we're doing it for three years at a yearly rate are we basically doing the three-year paid up front program right the the way it's structured is if we agree to a three-year contract with them then the price per year is what is on this a is there any capacity for the district to sh help shape that software moving forward to better meet our needs that's a great question we've been working with them for a year and a half and in that they've been incredibly responsive they're in town quite a bit they're a Utah company but they're in town quite a bit and it seems every time they meet with us we're coming up with good ideas the uh ry's group has been working closely with them and then three months later all of a sudden those products are being rolled in integration with our Google apps for example is a perfect one the way the report card is coming together the way their resources links and in particular the way they're building out their curriculum mapping software so that it really is a flexible tool for um building that road map of what is the content we want our students to be able to master and then what are the assessments that demonstrate Mastery and then what are the resources that students can uh follow if they're not getting it or teachers or parents can access in order to provide Mastery of content thank you Steve additional question comments just a question is when Kathy you've talked about sharing it or hoping to share a presentation that you guys had in teaching and learning is that partially in relation to this product yes and this was the they were showing how this product would help track at the district school classroom individual student level master of Mastery of the power standards it was a was a phenomenal the way it track it was the kind of dashboard that we've always imagined in our heads might one day exist and it seems to exist and this is what we plan to again at a future board meeting present so that the public also as well as the board learns more about how we are going to next Generation work yeah great additional discussion uh then we're on to uh did we need to we need toic instruments are part of this too we want to hear talk about musical instruments I'm looking forward to that want to hear him explain what a can invol Barry Sachs is well I was concerned about the pricing on those berry sacks um again these are bids that go out on an annual basis um that's also important to have a relationship with these vendors which we have a close relationship um and uh Randy smle and his team did all the background work on it this is part of the budget it's part of how we manage from and it's been a practice we've used for several years where we have an allocation versus every five years we have a major challenge around Capital expenses as with our instrumental music and uh string instruments um and so would recommend that does fall within the uh parameters of the budget and uh would recommend the board approve additional questions or comments thank you Rick uh San uh we're about to approve both the Cisco Mark net service contract the assessment and standards management software platform as well as musical instruments all those in favor please signify by saying I I I oppos motion carries uh would someone please bring to the floor a policy motion to approve all of the policies presented policy 538 students field trips and travel onetime waiver policy 635 education programs education Innovation uh policy 808 buildings and sites uh naming facilities policy 809 buildings and sites naming rights and policies 90 policy 9008 community relations parent involvement I move to combine those five no just just say I moved to bring them all to the table I moveed to bring them all to the there we go second moved and seconded we combined them and brought them to the table all at the the same time we'll have to ask Robert rules later if that's allowed but we did it good just good uh who wants to start we're at 538 I think we've seen everything here time we've seen well we've seen everything with the exception of the new information for 635 which was sent earlier to board members today and walked in and walked in so it's here there was a request at our June meeting as to whether or not we needed to Define the term Innovation for the Innovation policy so the new language does include a definition excellent uh do we want to walk through anything are we good to go it's no discussion and if there's any questions otherwise everything's the same okay so so all before I just so the people at home know the last two policies you referenced are both being rescinded because they're governed by other policies and they're no longer human any other questions comments all those in favor of approving that long list of policies please signify by saying I I opposed motion carries uh discussion we have uh leadership action plan for 1415 as well as school board agenda so the action plan is what I've reviewed earlier tonight some of the priorities um and those are spelled out uh in the document also identifies who the report would be coming to whether it comes to the board or whether it comes to the lead Town lead team uh the school board agenda is probably a draft the board did do quite a bit of work uh talking about what they wanted to to have further discussion on and the decision-making process so that uh document is a working document it's one that I pulled together based on our leadership action plan and the yearly actions but recognize that we're now looking at an August work session that which time I think the board would be able to direct the administration further before we' take action in August on exactly what would be on the agenda the other thing we're looking at doing is bringing to the board uh the committee uh agenda items for the year we can kind of plan out what's happening at a committee level as well and I think we can start prioritizing and make stronger use of a board leadership time uh at both the committee level as well as at the board meetings um going forward for the 14 15 year and that was some of the discussion that did occur at The Retreat the last Saturday just wanted to say I thought it was very helpful when we were looking at the um the uh action plan um where you identified the work type whether it was at a learning level an Implement implementation level or a standard level that helped me get my head around where we were on some of those and the continuous improvement process yeah and we do expect after this year that we will move some of these things into standards I mean I'm really very hope ful for example we'll have a plan in place around professional learning communities that will have standardized that practice so so we will start releasing our strategic plan fully implemented in some areas next year just in time to do a new one that's it that's what we're looking for thanks Kathy you'll still be here right that's right any questions comments we have a number of informational items uh any announcements the board agenda I was just going to ask um the proposed board agenda I'm assuming is based off of our traditional agendas it's correct some of the commitments we have with State Statute or our timing right based on policy or based on past practice but so nothing really out of the ordinary compared to typical that's correct okay that's kind of what I was looking for thank you um in terms of committee reports I was just going to ask um uh for finance of facilities were we still trying to meet again in August did we say or were we waiting for till September I couldn't remember uh we haven't determined yet at this time if there's agenda items I'll call a meeting but um after listening to SK schedules pre at the previous work session I'm guessing it's going to be September okay so the the one thing that I would have had us meet separately for would have been the Financial Consultant information you just received tonight but it seemed more timely to address that right away being the survey results were at your work session tonight so um I would say we'll be meeting in September and I but what I can do in August is send out um some dates ahead of time look at your board calendar send out dates ahead of time so everybody knows that you can get them on your calendar for the full year yeah thank you okay policy committee meets this week and then we'll set their calendar for the next six months and we have a review cycle going on um and we're planned on that HR committee is going of have the probably meet on ad need basis but the I would compliment again the HR team is putting a lot of the agreements forward and we hope to have a lot of that work done yet this fall um teaching and learning committee I will have an active year and I one of the things we will be doing as a leadership team on Friday is finalizing how we're implementing um some of the work around teaching and learning especially in the uh Next Generation work and that that'll be a big part of the teaching and learning committee going forward any other additional items we should just I think we should just note that we have a very excellent Health Services annual report in our board packet that shows that during the past school year there were over 61,000 student visits to Student Health offices for injuries illnesses medication special procedures I would I I would assume that we're going to post this on our district website so the public and the community can just see that um it it really breaks out what all our um School nurses and Health Associates do and it's a it's amazing what the diversity of needs and what they do during the school year I was surprised and gratified to read that pretty amazing the volume mhm 61,000 visits was a lot I know I thought the same thing average is seven or eight visits per student wow any other additional thank you Kathy any other additional uh items or announcements any reports any other items at all see none uh if there's no objection to adjourning at this time we will adjourn thank you all