[0:00] of you healthy and coping with the new reality we find ourselves in as a community this is obviously a unique and [0:06] new experience for our board meetings and our board is committed to governing the school district through whatever [0:11] challenges we face we do have a quorum so I will call this meeting to order tonight is Monday March 23rd and I want [0:19] to know it that big speed up being done virtually all votes will be done via roll call our agenda will follow a [0:27] different order tonight for those of you watching from home I thought it might be helpful to let you know who is actually present for this meeting [0:33] we have all seven board members present we also have superintendent Schultz business director John taupe legal [0:39] counsel Trevor Elmer's an administrative administrative assistant chair Sara schandle director [0:45] of media and technology Steve Buettner and we have Zach horn I'm superintendent Schultz would you like to review our [0:51] agenda for the night Thank You Erica so tonight we will have approved minutes we [0:59] will have some action around operation of the school board during a pandemic proposing a new policy policy to 18 and [1:06] then suspending policy sections of policy 206 and then also considering the [1:12] delegation of board clerk duties consent agenda and then action tonight we have [1:18] four items budget alignment plan and then we have some construction agenda [1:25] items of with Valley View school renovation Southview roughly and purchase of buses and then the [1:31] information to provide community around enrollment expenditures report policy [1:37] 104 appendices and the changes that went through that and then some staff recognition and then we sort of calls [1:45] for virtual board meetings that was sent to the board right before the meeting that great job thank you and I have one [1:51] change I would like to propose to the agenda tonight I would like to remove policy 5:20 on student surveys and send [1:58] it back to the policy committee can I please get a motion to amend the agenda [2:06] is there a second from somebody second okay will now vote by roll call [2:13] to amend the agenda to remove policy five trunk 20 from the agenda I Foxx I [2:30] Jones I thank you the meeting has been [2:43] amended ask for an amendment to move to [2:51] the policy 104 appendices we've taken [2:58] off of information and put back to [3:04] committee okay we have a motion to move [3:10] the appendices for policy 104 and put it [3:16] back to committee do I have a second for that motion I'll second it [3:24] okay well vote for move the appendices for 104 and move that back to the policy [3:32] committee can I ask why this request is made I mean it can go to policy [3:37] regardless it's an information item right well it's under information and [3:43] this is an unusual meeting and I understand that I don't want to be putting more on the board right now but [3:51] my concerns about removing a complaint [3:56] procedure I just would like to ask some questions about what the district is currently you know why this is being [4:03] taken out of policy and what the district just what the process will be [4:10] for people if they do have a complaint what is going to be the new procedure or [4:17] maybe we don't need a new procedure but I would just like to have time for the board and the community to hear the [4:24] thinking was so that it just wasn't as information and a meeting like this [4:30] are we able to answer questions during the information section but I don't [4:40] because it's on information I assume that we can answer some questions about your yeah you'd have to ask Oh Ann do [4:51] you recall I spend we could talk of that during information yeah I have all the answers to the questions I assume we can [4:58] talk about that in the portion of the agenda where it's actually listed right [5:03] now yes but we still have a motion on the table to remove this from the agenda that we need to vote on to put it back [5:10] in policy committee so Sarah could you [5:16] please do a roll call vote about removing the I guess removing this from [5:24] your job so the motion to move that [5:51] fails and it will stay on the agenda to talk about the information section we're [5:58] now going to move to the leadership updates and John and I have some leadership updates and John I wanted to [6:08] start out giving some updates about current district operations but before he does that I would be remiss without [6:16] by not starting out giving my profound thanks and appreciation to dr. Shultz [6:22] his stellar leadership to our school district has never been more apparent to [6:27] me than watching him over the last eight or so days guide our district through this transition I cannot count the [6:35] number of district leaders that have told me that they would not want to be working with anyone other than [6:40] you're Schultz during this difficult time so thank you superintendent Schultz many people also [6:50] say that challenging times can bring out the best or worst in people and I truly believe that we have seen [6:55] the best in our school district over the last week I doubt I will ever get the [7:00] chance to an Oscar speech but you never know so this is my big chance and I want [7:06] to publicly thank some people all of which I know I will not be able to name here but all of which have been working [7:11] nonstop for our students Mary Wylie who is in charge of district communications [7:17] brandy smuzzle director of teaching and learning Steve Buettner director of media technology Jeff Jorgensen director of [7:24] student support services brian bad listen superintendent share sandal [7:30] administrative assistant David White super supervisor transportation and his [7:36] team of bus drivers have been delivering food throughout the metro area for students in need Dan Hutchinson's [7:42] supervisor food services who remade his entire food team over the weekend to [7:47] offer food on the go to our families Val Burke and her team who created a child care model for health care workers [7:54] teachers and essential state employees in 72 hours Sam Peterson Michael Walker Tom Connell [8:01] Eric Hamilton all of our principals everyone else at the district offices [8:06] everyone behind the scenes of these individuals our educators our Parra's our clerical staff and our custodial [8:13] staff who have been cleaning up after all of us and will always be the last to go home thank you to all of you I'll now turn it [8:21] over to John who will update us on the district and then I'll move on with our board agenda well thank you for the kind [8:28] comments it is I'm working in an environment that is both very generous [8:35] and kind to everybody inside and outside of you Dinah and an incredibly talented [8:40] staff we are going to be taking what happens every day in the classrooms of [8:47] Edina schools and putting them into the homes of kids and where they reside [8:53] their school day beginning on Monday from the governor so it's really it's [8:59] exciting and it's amazing what has been done we are we are working within the [9:09] governor's directive of providing food for families childcare for our health [9:14] care workers and teachers and emergency [9:19] personnel and we're also developing distance learning we've had some amazing [9:26] statistics come out of this on March 20th we reported that more than three thousand books are checked out from [9:32] district media centers by students we handed out a thousand Chromebooks to students we had a hundred teachers and [9:40] specialists in a Google meet planning session on that day we have March 20th [9:47] that week we since that Monday we served 1402 breakfast and lunch meals we had 80 [9:55] children were first responders health care workers and district teachers attention care services at Highlands and [10:01] at Concord and the countless hours of the people as Erica indicated behind the [10:06] scenes we also are working with the community in providing dinners with our [10:13] lunches and breakfast help of charile and Berg as well as others in community [10:20] to deliver families to families I would ask the community to pay attention to [10:26] the website we're gonna be launching schedules this week probably Wednesday [10:31] or Thursday teachers are planning and they will be ready the stuff that is [10:38] coming out the plan that's there the information that's on the website is truly humbling to the amount of work [10:46] that people did to put this transition in place so I ask for patience as we [10:54] transition from face-to-face to distance learning and I thank you for all the [10:59] kind words and support the communities provided great thank you John I just realized I don't thank John tope [11:05] who's sitting way more than six feet away from me so thank you John our first order of [11:11] business tonight is to approve the minutes from the February 6 February 10th March 4th and March 5th work [11:18] sessions the February 10th regular meeting and the March 15th emergency meeting do I have animo do I have a [11:25] motion to approve the meeting minutes [11:34] thank you we will now vote by roll call to approve ok the meeting minutes are [12:02] approved we have two different action sections this meeting the first action [12:08] section involves board actions we are recommending undertaking in order to ensure board activity can operate and [12:15] govern through any unforeseen circumstances during this pandemic I will walk through all of this in great [12:21] detail for both the board and the community we're doing this action section first because it affects certain [12:27] agenda items and the rest of the meeting mainly the public testimony portion the first item up for action is policy 218 [12:36] do I have a motion to approve policy 218 is there a second second okay after [12:45] reviewing all of our board policies I called a meeting of the Human Resources Committee which included our legal [12:52] counsel due to some concerns I had regarding our policies and if they would sufficiently cover these unprecedented [12:59] circumstances before I review the specifics of the policy I want to note the bangs one our current circumstance [13:07] constitutes an emergency as it applies to policy drafting and adoption so policy 208 gives us the authority to [13:15] vote on a new policy without going through the standard policy review process - since this policy is proposed to be to [13:24] be adopted under policy 208 it will expire one year from the state from the [13:31] date is it approve it is approved unless we decide to refine it and bring it through the standard policy process to [13:37] create a permanent policy which I would recommend we do at a later date point [13:42] three this has all been reviewed and approved by our district legal counsel who is on our call if any board members [13:49] have questions or clarifications for the policy itself it is comprised of six [13:55] main sections four of which extend and/or clarify current policy sections [14:02] one and two are summarizing a portion of Minnesota law related to pandemic and [14:08] emergency situations and how we will operate under Minnesota law section 3a [14:16] basically all of this saying is that for all remote meetings we are required to have a notice explaining the meeting [14:22] will be held remotely this was added [14:31] because we are dealing now with soda statutes we're dealing with chapter 12 [14:37] the declaration of a state of emergency and chapter 13 D point o - 1 which [14:45] describes the conditions required for an electronic or virtual board meeting they [14:51] have some conflicting verbiage so we wanted to clarify that under the present [14:56] conditions in our school district the public may not physically attend our meetings in person for health reasons [15:02] but the board chair can still be present physically if reasonable steps are in [15:07] place to protect the health of the board chair the main reason for the board chair to be present is to still be able [15:14] to sign off on documents for the district to maintain activities section [15:19] 3c we are providing for assigning the signature duties of the board clerk to [15:26] the business manager to streamline this process and limit the personal touch points at the district office taking it [15:33] to consider the health of both the board clerk and those at our district office this does [15:39] not change the elected title of who is board clerk only temporary changes those [15:45] duties until such time as our board can meet in person again and the signature duties resume as [15:51] normal we are also requiring the vote of the board to undertake this process as a so [15:57] no one board chair can change this on their own section 3 d this part is [16:05] basically saying since we are not having in person meetings we cannot have speakers there for our community input [16:12] is going to have a different process and we cannot abide by certain sections of [16:17] our current policy 206 again we wanted to make sure the board voted to enact [16:23] this so no one person could make this change section 3 e there is no such a section I [16:33] can't pronounce this word secession policy in 202 which defines our officers [16:39] and their roles behind saying beyond saying that the vice-chair will assume [16:45] the duties of the chair if the chair is not available we thought it would be prudent to have a secession plan if for [16:52] some reason the chair and vice chair are both unable to perform their duties section 3 F this section only states [17:02] that this is an emergency policy and will expire one year from today's date unless we decide to vote it as a [17:09] permanent policy the last thing I would like to say is that I'm recommending we [17:14] make two changes to the policy has written one and section one in a purpose [17:21] we changed the first sentence to say this policy / correction as opposed to [17:28] saying the intent of the policy is to provide direction and then as section 2 [17:36] / what board member Green said and sentence 2 we change it to say in order [17:42] to ensure that board meetings are conducted in a manner that keeps the public comma District [17:48] staff and board members safe so that we add district staff into that sentence so [17:56] that is my overview of policy 218 and the intent of policy 218 [18:03] I'd like it to open it up to any members of the HR committee that were involved in this to see if they have anything to [18:09] add to my summary so I do not have [18:17] anything to add I think that's a good summary again the primary purposes I think really set out in C D and E that [18:24] to make sure that we can move forward in a timely fashion and the public can understand that and again will expire [18:31] within a year unless it gets reaffirmed before so I guess the only other thing I [19:05] would like to add is that I as reviewing these policies and I know that Ellen you had some concerns about it I actually [19:12] think that I agree with some of the some of the things that you pointed out and I [19:17] think that it would be a it would be wise of us to look at some of the things [19:24] that you pointed out and make either this a permanent policy or some of the changes that you recommended to some of [19:31] our other policies but I think that we need to do that at a later date I think the important thing for us to do right [19:37] now is to have because we are in a state of emergency right now is have something [19:44] in place that we can move forward with right now and then because this is an [19:51] emergency policy allows us to make updates to this either this policy as needed the other thing that I'm [19:58] recommending that we do to add this to the policy committee not [20:04] even is through this month but maybe next month and figure out okay god [20:11] forbid something like this happened some of these things actually need to be built into our actual policies so then [20:19] we wouldn't have to be in the scenario again but I think it's important that we [20:25] pass something so um Erica I I do have a [20:38] couple things to say I was waiting for I know that you had you'd open the floor for HR committee people to reply so I [20:46] just wanted to make sure that unless unless this isn't the right time for me [20:53] to explain my feedback no that's fine okay well first I want to [20:59] thank those on the HR committee can you guys hear me okay I want to thank you [21:06] all for the work that you did it was it was very it's very important I think [21:12] it's reflecting these sudden changes and unprecedented times but there are some [21:20] things about the policy that I think we don't actually need to just take this [21:27] policy and improve it I think that in fact it could be that we would very [21:34] easily change policy I sent it out to [21:40] you to old 202 by adding just a few [21:48] sentences and then we would have a more complete contingency plan for officers [21:54] so I I would like you to look at that it simply adds three sentences to current [22:04] policy to the vice chair it would say in the event that the Vice in in the event [22:10] that the chair is temporary unable to perform the duties of chair the duties of the chair will be [22:16] delegated to an officer of the elected board in the order of the precedence of [22:21] precedence a vice-chair beat clerk see treasure on this is the exact same [22:28] wording that we're using in policy 203 which is the operation of the school [22:34] board at a school board meeting when the chairs not there likewise there is [22:40] actually right now even if we pass this there is no contingency for treasurer [22:48] period so I think that we should have a contingency for treasurer and I would [22:56] add to Section F in policy 202 similar [23:01] wording to what I just read in the event that the treasurer is temporarily unable to perform their duties as treasurer the [23:08] duties of the treasurer we'll be delegated in the following order of precedence a assistant [23:14] treasurer the director of business services C superintendent's designee [23:20] likewise I would use a similar wording for clerk from and the wording for clerk [23:29] would be in the event that the clerk is temporarily unable to perform their duties as clerk the duties of the clerk [23:35] will be delegated in the following order of precedence a chairs assistant clerk [23:41] designee being chairs assistant clerk designee C director of business services [23:47] and D superintendent's designee that mirror that mirrors the wording of when [23:54] a clerk is not at a meeting the chair will automatically that's her role is to [24:02] assign the clerk's duty to one of the assistant clerks so that's one of my [24:08] those are one of my comments and I just I have a couple more but I would rather [24:13] hear feedback whether or not the board feels that it would be so difficult to [24:22] add those three sentences to policy 202 which would give us contingency for the [24:31] treasurer as well as the clerk so here's the issue with that Ellen is that we [24:37] can't change a current policy without going through our policy process which is why we built into our policies our [24:44] ability to make an emergency policy which allows us to write a policy and [24:50] approve it in the same meeting without going to the policy committee we can't update and change a current [24:57] policy without going to policy committee reading it one month and then approving it the next month which is the whole [25:04] reason we have an emergency policy provision for us to write a policy 218 [25:10] so we can't actually I actually don't disagree with anything that you're [25:15] saying but we have to take that's a policy committee and write it in there and I actually disagree with some of the [25:22] things that you're saying from a contingency plan perspective because it's not going to help us in this [25:27] scenario to have our contingency plan for the clerk be to assign it to the [25:33] assistant clerk because what we're trying to do but you're not listening to [25:43] me is that it won't help us to assign it to the assistant will you let me finish [25:49] please it won't help us to assign it to the assistant clerk because the point is to have the business drawer in it because [25:56] we don't want multiple people coming in to the business office right and and so [26:03] but this is this contingency plan and I I'm just throwing out ideas I don't mean [26:09] for you to get frustrated by hearing other ideas I'm really sorry that it [26:14] sounds that way to me but I'm just saying that what my concept is to make [26:21] this broader and include other and [26:26] include an automatic kinetic transfer of [26:32] roles and if I am not going to be able to make it to a meeting because of the pen [26:38] like then certainly the assistant the assistant clerks wouldn't either but it would just roll through those and [26:44] automatically then become the director of business services and so that's that [26:50] was why I thought that this would be good because we really don't know what [26:56] the situation is going to be but adding this also to include the treasurer [27:02] during this time I think if if we are going to be rewriting policy to include [27:10] other officers and I think we should then we might as well read this this way [27:18] this meeting and and then I I do think [27:23] that there is and I'm not positive of this but I thought that there was an exceptional caveat in our policy that we [27:34] could read and and then implement at the [27:39] same meeting but perhaps there isn't so [27:44] I just I'm just I'm just tossing this out if you if you guys think that we [27:49] need to not have a contingency for the treasurer and if you only think that [27:55] right now we need to have a contingency for the clerk that's fine with me but [28:04] I'd like it so consistent with okay so Ln both Lenny and Jane II would like to [28:12] talk so if I'm just gonna interrupt you and let them talk really fast Lenny why don't you go and then Janie you can go [28:18] okay so the reason this policy came up is because there's every single meeting [28:24] there's the duty of the clerk to be signing things and so the HR committee [28:30] talked about the exigent need to have someone available in person to take care [28:36] of that so that's what led us to say okay here's how we're going to handle the clerk duties the other ones if we [28:43] were going to talk about treasurer and we were going to talk about any of the other functions I would want to know what function it is that someone is [28:50] going to substitute in and who would be the appropriate person to substitute in so that it's not just a [28:56] simple matter of saying we're going to create a series of people based on title I think the objective is this to create [29:04] a list of successors based upon skill set that aligns with the function that [29:10] needs to happen and so all that really means to me is that might be the right order but it's something that would [29:17] require a broader discussion I think that for the purposes of tonight's meeting what we're trying to do is we're [29:22] trying to to quickly enact something that covers what is a current issue that [29:27] we absolutely have and I agree with what Erika said which is Ellen the things you've raised are things that should be [29:33] discussed but again figure out what's the issue what's the purpose that would be served from it and then what the [29:40] correct order would be for a designation but I don't think that tonight is the time to do that I think we're better off [29:46] approving to 18 and then circling back okay Ellen you would like to speak yeah [29:55] I heard yeah I I agree with that I do agree that there is opportunity within [30:01] policy we've had some of this succession planning and some more contingency [30:09] planning I totally agree with that as a group we did meet and we had multiple [30:14] discussions and even within our from our first discussion to where we've landed now and in talking with Trevor [30:21] things have changed every day this is so unique and so I appreciate Trevor really [30:28] guiding us to have a policy right now now that is flexible to meet those needs but I think I have to say that for today [30:36] March 23rd 2020 this is something that we need in place today but I [30:41] wholeheartedly agree that this can be taken then back to policy at some point to say is there more we can do [30:48] are there other contingencies we should be thinking about I think there isn't a disagreement in that but I strongly [30:54] believe that we need to have something in place tonight okay well I've no I I [31:02] agree there should be something in place tonight you so that's not I think where any of us are in disagreement with that I just want to [31:09] raise a couple other points well one is I'm not it's not clear to me what will [31:16] trigger this policy which is why I was proposing the wording the provisions of [31:25] this policy will take effect upon a majority vote of the board stating that a pandemic or other emergency exists the [31:32] provisions of this policy will remain in effect until the vote of the board declaring the emergency is over so it's [31:39] very clear both when we're operating under these proposed changes policy 218 [31:48] and when those when though that period is over and I just didn't see that in [31:54] the policy [32:06] I think so beer but is that Owen or [32:14] Lenny yes could I have a floor the next time there's an opening sure you can go [32:19] right now okay so let me understand so 218 is necessary [32:25] for us to move forward with the rest of the meeting tonight that is our approval of it yes part of [32:32] it yes yep so it seems reasonable that we could pass it and move forward and [32:37] then Ellen has raised some important considerations and I think we can take [32:43] it up at our next policy meeting as policy chair we can put it on our agenda and give attention priority attention to [32:53] it I think that meeting is coming up early April ought to figure out how [32:58] we're going to handle it whether it's gonna be virtual or not but we could deal with both Ellen your policy 218 [33:06] amendments and your quality 202 amendments how would that feel to you Ellen well I the point that I just made [33:19] on when we are what would trigger this and what would stop it I think that that's an important point and I would [33:25] think that we could add to this policy tonight sub a says that the policy is [33:32] triggered by the board chair or administration and then once that's [33:37] triggered then the board may elect my motion to bring any of the CD any [33:43] aspects yes for each of those it's a [33:51] board vote right see if my board vote [33:58] lets me see if my board vote he is not [34:06] that would but does it say when it would end at any subsequent meeting in which [34:14] the board brings a motion to end it I mean you wouldn't set [34:19] demyx arts good yeah yeah no I'm I know that but I'm just saying that we will [34:25] have I mean my my proposal is that it's very clean we know we're going to be [34:31] operating under 218 or we're not going to be operating under 218 and I'm just [34:36] proposing that as an addition I understand what Owen is saying and I [34:45] [Music] would like to make sure that the [34:52] community here's my other proposals for this that are that the board has all [34:59] seen and the board is saying that they're going to put those on hold and [35:06] I'm just gonna read read them so that they're at least recorded by sound and I [35:14] just clarify for the public and for the rest of the board that the board is not [35:19] saying that we're putting them on hold that the board is actually saying that we feel the priority is to get something [35:26] in place for tonight and that we think we need to do our due diligence as a board and bring it to the policy [35:32] committee and that's different than putting something on hold I would just like to clarify for the community [35:37] putting something on hold implies that we are not interested in talking about [35:44] it right now and that we want to take a break and that's actually not what I [35:49] think the rest of the board members feel the wrong word to use I'm sorry but [35:54] anyway my other suggestions are instead of letters instead of letters see we're [36:05] board members will participate remotely in school board meetings from I don't [36:11] see anything in the the emergency state [36:18] statute that says we have to participate remotely I rewrote that to say each [36:24] member of the school board participating in a meeting by telephone or other electronic means is considered present [36:30] at the meeting for purposes determining quorum and participating in [36:35] all proceedings the presiding board member may preside remotely which clarifies the fact that the that not [36:43] everyone needs to be in not that the [36:49] presiding member does not have to be present at the the location that the [36:56] meeting is regularly held and my other point that I feel strongly about is [37:03] there it's under II because I want it to [37:11] be clear to the community that the board intends to maintain opportunities for [37:16] input whenever possible and that's a very strong thing for me and it's not [37:22] clear in the policy that that's our intention and I just thought that the [37:27] wording that I was proposing was a little clear and the wording that I [37:32] proposed was during the time of any health pandemic or emergency as addressed by this policy clue 18 the [37:39] board shall provide alternate means for community input or public comment as specified by policy 206 however if such [37:47] alternative means is not possible through the technical or operational constraints the procedure for community [37:53] input or public comment may be suspended or replaced as deemed appropriate by the [37:58] school board until such time that such constraints have been overcome for the [38:04] period of time during which community input our public comment are suspended the board shall provide opportunity for [38:10] such comp input and comment by means of written comments submitted in advance to [38:16] the meeting and read aloud during the meeting subject to time restrictions public comments shall continue to be [38:23] governed by policy 206 and what that just states is that we will find a way [38:30] to continue listening to the community and sure because I want to address that [38:41] issue Ellen be very very clear that as an HR [38:47] committee and in our discussions with Trevor at no point did we want to [38:54] minimize the importance of public comment and actually the wording that we went with based on Trevor's [39:01] recommendation it is something that is leaving it more flexible for us to figure out what is the best way with [39:08] things changing every day every hour right now that sentence is in place [39:14] because we do want the community to feel connected to us and to still have the opportunity to give feedback we just [39:21] need to leave that more flexible than putting in as much detail right now [39:29] because it we don't know what mode of communication is going to be the right one we have to figure that out so for [39:35] tonight purposes that is in there because it is very important to us to hear to have community input and that is [39:42] giving us the flexibility as we move forward and figure out what really is the best way to do that so I want to [39:48] make sure anybody watching does know but that we really do feel strongly that we [39:53] want to be able to hear from community members and that there was not an intention a thing that we wanted to use [40:00] this clause and any way to take that away sorry go ahead Lenny let me just [40:07] add to that which is that we actually had a detailed description of how we [40:14] would get community input in the place of 206 and the recommendation and the [40:20] decision was to not include the detailed description but instead to have a general statement that we would then [40:27] peel the state of the community here's where we're at today and here's the method to communicate with us it's not [40:33] to to stop communication but it's not to adopt a policy or a particular practice [40:38] that might become unworkable so we actually had a detailed description that we've been deleted good I'm delighted to [40:50] hear that it it didn't read as strongly like that so maybe we just want to add it that we [40:59] intend to maintain opportunity to for input during the time of any health [41:05] pandemic or emergency instead of just [41:10] instead of leaving that out in the wording that you've used Julie this is Matt I haven't spoken yet could we move [41:17] forward and vote on this and get on with the meeting I mean we voice long discussion now for [41:23] 20 plus minutes about ways to rewrite and add context Owens gonna take that from policy all seven of us want to hear [41:29] from the community continually anytime never been an issue but we're dealing with a pandemic and we have to get on to [41:36] the important parts of this meeting and we can work smooth this the next policy meeting is all seven members seem to agree upon so I would table this vote on [41:43] it and get all important work I just want to make sure Julie hasn't had a chance to voice anything Julie and just [41:51] quickly I my understanding just to respond Section C was this policy was [41:58] written in with this what's going on in this pandemic specifically so us not [42:04] being not having the choice whether or not we can be present or not was how I [42:10] read that language and then to for the community input I mean we we still have [42:16] channels of communication that are open for the community and encourage anyone to use email phone numbers I mean we [42:22] have ways to get community input so that isn't going away I just wanted to [42:28] clarify that because it sounds as if we're cutting it off and then from what Ellen was saying about putting [42:36] parameters around that and so I just wanted to make that clear that the community channel is still open so [42:42] that's it so I think everyone has had a [42:47] chance to voice their concerns I had suggested two changes from a semantic [42:54] perspective to the policy I think we can either vote for a clean policy and send [42:59] it to policy committee to markup and vote with the two policies that I [43:07] changed I'm a little concerned about trying to take in a lot of comments right now because I think it's gonna be [43:14] hard to vote on it tonight so I guess I would leave it up to you guys you want [43:20] to vote out just a clean policy as it's written and posted and board book or do [43:26] you want to vote on it with the two changes that I made which it was just adding two words into it so so I would [43:34] take your words as a friendly amendment to my motion because I think I'm the one that brought the motion view those as a [43:42] friendly amendment to the motion in terms of language and then I would I'm fine proceeding to vote okay so okay so [43:51] let's proceed to votes to approve policy 218 with the amended language as stated [43:58] earlier and Sarah let's vote by roll call to approve [44:04] like I said policy 218 with the amended language and Eric I don't give me those [44:13] two words I Foxx by Breen I Jones i [44:27] Michaelson great okay thank you everyone [44:40] next on the agenda are the suspension of sections three and six of policy 206 do [44:46] I have a motion to approve the suspensions of section three and six of policy 206 is there a second second okay [44:56] in doing this I just want to as we were talking about earlier I just wanted to clearly state to the public that we're [45:02] not abandoning our commitment to getting public input we're just holding on we're [45:09] putting on hold getting public input via in-person testimony our recommended new [45:16] protocol is to email the board and as designated individual will read of of sample of emails related to the board [45:23] agenda during community input but we're also exploring ways that we could get community input differently depending on [45:32] how long on this process goes on so I just wanted to state that so does anyone [45:38] have any comic on this this action item [45:44] I don't know exactly how this works as I [45:54] just can we just talk a little bit we're rescinding this we're just it's not hold [46:04] the two sections of policy 206 that say [46:10] that people can come in person to give testimony because people can't we have [46:16] declared as stated earlier we've declared it in emergency and we've [46:22] prohibited the public to come to our meetings but then we have a policy that says people can come in public to give [46:28] testimony so we're so in order so we're [46:34] suspending basically the part of the policy that says please come and give us testimony in public and then in lieu of [46:41] that we're asking people to send us emails okay so that was it because we [46:50] felt that if we moved on to the agenda item that said reading community input that we'd actually be violating our own [46:56] policy about community input [47:03] Erica yes this is Owen what I'd like to [47:08] underscore is that we will then address that in the next policy committee and [47:15] we'll address any concerns regarding that and underscore the opportunity of [47:21] the public to interact with us in person actually not interact to speak to us and I want to reaffirm what Ellen was saying [47:30] that we very much appreciate and value and need community input and so that we do not have that we do [47:37] not have in-person testimony is just due to the emergency nature of this board [47:43] meeting and the possibility of spreading the contagion so we have no interest in suppressing the community voice and we [47:50] will work this through in the language in our next policy committee meeting yep [48:00] anyone else okay will now vote by roll [48:06] call to approve the suspension of sections 3 & 6 of policy 206 I Foxx [48:14] high green I the suspension of sections [48:28] 2 or 3 & 6 of policy 206 is approved finally up for action is the vote to [48:35] give our business director John taupe the temporary ability ments that require the board clerk signature of drive a [48:42] motion to approve the delegation of the board clerk duties is there a second [48:49] second who was was that Julie or Janey I [48:55] think we both said it at the same time okay okay [49:00] is there anything anyone wanted to discuss about this no okay [49:14] well now vote by roll call to approve the temporary delegation of the board clerk duties erlenberg aye [49:21] Fox hi cream aye Jones aye [49:32] all right the temporary delegation of board clerk duties is approved okay we [49:40] are now going to move on to reading community input we've received via email regarding agenda items for tonight's [49:47] board meeting and for those in the community that have not received any district communications [49:53] from us we're asking that community we're asking that the community emailed [49:58] the board and we'll read a rep ample of emails pertaining to board agenda topics at our virtual board meetings depending [50:09] on how long the requirement is to have virtual board meetings we might try to come up with a different process to try [50:16] to better engage the community since we can't have in-person testimony we're looking into different ways that we can [50:22] do this to better engage our community for tonight's board meeting we received [50:27] three emails as of noon today some of them have been edited for links and to remove some identifying information but [50:36] in the spirit of their input was retained John tope will be reading the [50:41] community input for us tonight anything receipt that was received afternoon today will be read at next [50:47] month's board meeting John I hope you [50:53] can hear me board chair Alan Berg do you want me to list the name of the writer I [51:01] think so they gave permission to so I think I'd be good to thank you okay so [51:06] the first email is from Brian Landon and he writes having moved to Edina from Los [51:15] Angeles in 2016 I have for years extolling the virtues of Concord [51:21] elementary EPS and what I have perceived to be the largesse with which the school [51:26] board has had at its disposal the people of this community are staunch advocates [51:32] of Education passionate about our community and frequently remind me of the success of education platforms [51:39] during recent elections I know my fellow Concord parents are up in arms with [51:45] anything that threatens the educational harmony we consider to be the cornerstone of why we chose this [51:51] community in the first place needless to say if this matter is simply about [51:56] bridging a $100,000 budgetary shortfall then by all means [52:01] please consider allowing conquered families to raise the funds similar to how families at other schools have made [52:07] private donations towards playground equipment as far as the rationale for [52:13] reducing sections I think it's ludicrous to consider taking a group of kids that [52:18] have been in 22 to 23 student classrooms for four years and immediately migrate [52:24] them to 27 per class regardless of what the top end ranges are adding four to [52:31] five kids to a class will absolutely increase the chance of our middle-of-the-road slash average [52:36] learners falling through the cracks which is a sobering thought in a city that is launched wrong education let's [52:45] also be clear that reducing to five sections is not really sustainable as it leaves zero cushion to accommodate late [52:51] let late registrants slash new families what happens then we moved into the [52:57] neighborhood in 2018 and just since we've been here there must be five new families on our street alone there are [53:05] new builds going up older homes for sale etc and the growth of the area is informal instead of cutting sections [53:12] which could have a resounding effect on some learners that only have two years left at the school let's instead focus [53:19] on cultivating a plan to accommodate the population explosion ongoing in the area [53:24] we would willingly help you to reimagine how this school and the district as a [53:31] whole can help accommodate the fact that this area is only going to continue to grow in the future let's not punish the [53:38] kids for that growth let me close by saying that the kids of our community [53:44] along with us parents are going through a profoundly difficult and uncertain time with kovat 19 while school is [53:51] technically slated to start up again on the 30th I think it's safe to say that brat is unlikely during the raid and [53:58] providers is infecting people nationwide schools in LA New York Chicago San [54:05] Francisco all likely to be closing schools for the rest of the academic year I just imagine we will be following [54:11] suit in some form or fashion assuming we do in the year is curtailed please do not overlook the fact that [54:18] these children will have just undergone an extremely traumatic experience that provided no traditional year-end school [54:24] closure not all kids enjoy the same remote learning environment and some are destined to fall behind in these next [54:31] few months who knows what the fall will look like and I would just call on you as leaders to ensure disruptions are [54:38] minimized by not mandating 20% class size increases on top and on top of an [54:44] already difficult transition thank you for your consideration Brian London Landin sorry the next email is from Tim [54:53] and Annie O'Neill and it reads hello superintendent Schultz and school board [54:58] thank you for all you're doing for our Edina public schools especially during this extra challenging time we have two [55:05] issues for you to discuss tonight and light of the board's proposed budget cuts issue number one [55:11] why are you dining as elementary class size guidelines consistently higher than the minneapolis metro area class size [55:17] averages EPS is class size guidelines have been almost exactly the same for [55:23] the past ten years yet every elementary grade essays in Edina exceeds the [55:29] minneapolis metro area average class sizes this formula is setting a dinah classrooms up for larger than average [55:36] class sizes a why does Edina Public [55:41] Schools have a class size guideline for kindergarten of up to 24 kids per class when the minneapolis metro average is [55:48] twenty point nine kids for class b why does the Dinah Public Schools have a [55:54] class size guideline for first grade of up to 24 kids per class when the minneapolis metro area average is 21 [56:00] point 7 kids per class c why does he [56:05] Dinah public schools have a class size guy Lang for third grade of up to 26 kids per class when the minneapolis [56:11] metro area average is twenty four point two kids per class e why does he try to [56:16] public schools have a class size guideline for fourth grade of up to twenty seven kids per class when the minneapolis metro area average is [56:23] twenty-five point three kids per class e why does Paris [56:28] or not kick in until what looks to be a very high number of students per class given these minneapolis metro area class [56:35] averages ie pair support in fourth grade will not happen so there are 30 students [56:41] per class it is time to revisit these guidelines so that Edina is a leader [56:46] with smaller class sizes issue number two the proposed budget cut in its [56:51] impact on Concord Elementary Concord is a Dinah's largest and fastest growing [56:57] Elementary School what is being done by the district to plan for this substantial increase wording from the [57:03] demographic study in resident slash neighborhood students why should Concord [57:09] start the year averaging 27 kids per class almost the largest 4th grade average of any minneapolis metro area [57:15] school district how can cutting a 4th grade teacher this fall make sense when Minnetonka's 4th [57:22] grade classes average twenty three point five kids per class and Eden Prairie averages twenty three point six kids per [57:28] class thank you again for all that you do for our schools your work is not easy [57:34] please make some hard decisions so that Edina is a leader with smaller class sizes thank you Tim and Annie O'Neal the [57:42] last email is from Sarah Radha and she [57:49] writes we are excerpting a lot of this but she rates however I don't know how [57:54] you can push to have that level of individualized attention when you have five or so more kids per class it seems [58:02] in direct conflict with the dinosaurs emphasis on individualized learning if [58:07] the school is going to emphasize individualized learning as a key pillar let's keep class sizes smaller in line [58:14] with our competitive set let's allow the teacher to provide that individualized [58:19] learning that is only possible with reasonable class sizes if you have additional questions or I can further [58:26] clarify my point of view on this please don't hesitate to reach out I feel strongly that schools have historically [58:32] been a competitive a set free Dinah and that allowing class sizes to increase is yet another chip query at the overall [58:39] competitive competitiveness the schools in the Dyna and of the overall value of the Dyna community [58:45] sincerely serratus thank you John [58:50] I appreciate you reading those we're now going to move on to our consent agenda please note that policy 520 was removed [58:59] from the consent agenda at the beginning of the evening is there anything anyone wants to remove from the consent agenda [59:08] okay do I have a motion to approve the consent agenda [59:14] second okay we will now vote by roll call to approve the consent agenda I box [59:26] all right green I don't John [59:35] Ellen sorry my mom I was on you I the [59:49] consent agenda has been approved okay [59:55] we're moving on to our second action portion of the evening first up is our [1:00:02] 20 2020 2021 budget alignment plan do I [1:00:09] have a motion to approve the budget realignment plan so moved [1:00:17] is there a second thank you John do you [1:00:23] have any comments you'd like to make before the board discussion on this topic taupe or John Schultz either one [1:00:31] of you yeah I just like to start out cherry allenburg by mentioning that this [1:00:37] budget will had a projected deficit of slightly over 1 million dollars we are [1:00:43] solving half of the projected deficit with revenue enhancements that are one-time that will come in before the [1:00:50] end of the fiscal 1920 year there were at the end school year 1920 we'll be making an [1:00:57] assignment of that amount of about $500 at the end of fiscal 1920 to close half [1:01:04] of the budget gap for 2021 and the other half of the deaths which we solved with [1:01:11] expenditure reductions and as you the board has seen and it's been through finance and Facilities Committee twice [1:01:18] now there are a few enhancements as well the other note that I would like to [1:01:23] mention is we have some ratio adjustments that we are doing with special education due to increased [1:01:30] numbers we are folding those into the budget and we will also increase because [1:01:38] I have better information on the special education aid will also be increasing the special education aid for the 2021 [1:01:46] budget that were scheduled to receive from Minnesota Department of Education one final note enrollment for 2021 [1:01:55] continues to trend over the initial projection that I made of eight thousand two hundred and ninety nine students so [1:02:03] that is good news for the district don't have final numbers yet they're still offering open enrollment slots to some [1:02:10] people and we'll report back to the board on what those projections are when we have them just to quickly go over the [1:02:17] budget document itself the reductions are listed in the left column first [1:02:24] reduction is conquered for $100,000 second reduction is moving some expense [1:02:32] from the general fund to the capital projects levy that is increasing the amount of percentage for a few staff [1:02:40] from the general fund over to the capital projects levy a four hundred thousand dollar reduction for the high [1:02:46] school the equivalent of about four FTEs it may be a little bit more than that [1:02:51] we'll have to see what Andy Beaton comes up with as far as actual FTEs and then [1:02:57] we're also reducing the contingency for both the assistant superintendent and the superintendent they both had [1:03:03] $100,000 contingencies we're reducing those by half to $50,000 [1:03:09] each so a $50,000 reduction there we're making some districts adjustments in [1:03:16] strategic planning and incentives spectral education and teaching and learning that total seventy five [1:03:22] thousand dollars and they were also adding a counselor at the high school I believe in ninth grade [1:03:28] and also allocating another hundred thousand dollars towards special education para support or intervention [1:03:35] depending on what mr. Jorgensen deems necessary there and I think director SH [1:03:42] Mazal had mentioned here at the board meeting either last board meeting the [1:03:48] board meeting before that the need to increase our Multi multi lingual at by [1:03:54] 0.55 well that adds up go to the next page I had this reductions of seven [1:04:03] hundred and seventy-five thousand dollars and enhancements of two hundred and fifty five thousand dollars for a [1:04:09] net reduction of five hundred and twenty thousand dollars and I would just add to [1:04:15] that that summary the challenges games that I was this budget in addition to [1:04:22] making the cuts that John's asking us to make we also approached this creatively [1:04:28] to solve some some questions and problems apparently with counselor [1:04:34] ratios and providing more service to our ninth graders as they transition from middle school to the high school we also [1:04:41] heard from special ed that there's more need for para support so giving Jeff [1:04:47] some flexibility with para support as well as intervention and then as you heard and I believe it was December [1:04:52] presentation for multi lingual we added some staffing to that with our growing [1:04:57] population of multi lingual students so with that I recommend you prove that at the 2020 2021 budget alignment plan okay [1:05:07] John just one other thing to add with these reductions and revenue enhanced [1:05:12] one this puts us just over our fund balance policy of 6% to add a projected [1:05:19] 6.1 percent thank you great thank you John [1:05:25] I'll just open up to the board for any comments or questions that you might have and one thing I just wanted to note [1:05:30] for the public is that this is not the final budget we're actually approving a budget plan that will guide us for a [1:05:38] final budget so I want to make sure the community understands that there will be other opportunities to come and speak to [1:05:46] us if you have concerns about the budget and there'll be other opportunities for engagement regarding the budget the [1:05:51] final budget usually does not get approved until June yes Matt yeah I just [1:05:59] wanted to quickly say I think John - John Schultz and the grouper done an excellent job working with all the [1:06:04] different site leads to work this budget forward every year we go through a really challenging process around trying [1:06:11] to allocate all of our resources toward our highest needs and you could always argue that one group or one interest [1:06:19] area could have gotten more resources so as Erika said there's going to be continued work over the next few months [1:06:25] before we get to final but I really think that over the past three years I've watched this process that John [1:06:31] Scholes first brought forward to really put ownership at the site head level and bring that up through the administration [1:06:36] the lead team has just continually improved so I would am very complementary the way this has worked [1:06:43] itself forward thanks Matt thank you do [1:06:50] other board members have questions it's hard for me to tell [1:06:58] no go ahead Ellen and then Julie okay I [1:07:06] just have one question I would like to discuss a little bit about the issues [1:07:12] raised by a number of about class sizes [1:07:17] and I think that that we are going to be discussing class size in the next well [1:07:24] not the next but the in two agenda items is that right or is this our we're gonna [1:07:31] be talking about the class size guidelines no class sizes were appended to the [1:07:37] budget but we don't have class sizes on our agenda tonight okay so the report [1:07:43] done that was created for us that discusses class sizes this would be the [1:07:49] time to discuss that the one prepared by [1:07:57] Mary Mandeville are you talking talked about class size that we're going to do [1:08:03] in the work session I'm talking about the agenda that it was attached to the board book we fat because we we moved [1:08:14] that to move it to but because we were gonna have a work session prior to this and we had to take that we had just not [1:08:22] have our work session so that's not on our board agenda tonight anymore so I [1:08:28] think Yellen is talking about if I look at workbook on page 145 there's a report that's probably what she's referring to [1:08:34] absolutely Thank You Lenny that is referring to I don't have my I don't [1:08:40] have the hard copies of everything here so and I can't pull it up on my screen here so son [1:08:47] yeah so we don't have class size on our agenda tonight so I think that document [1:08:53] that you're referring to was from something that used to be on our agenda but it's not on our agenda anymore for [1:08:59] the meeting tonight [1:09:05] so we'll be mrs. Owen will be discussing that at a work session in the next month two months yes okay all right good good [1:09:13] and then the public hear from us and in a board meeting in a month or two okay [1:09:20] good because I wasn't sure it didn't seem like the right sizes and yet it was [1:09:29] in the board book at the document yeah the original plan was to - it was at the [1:09:37] five o'clock work session prior to this so we could have some context to some of [1:09:43] the budget information so we were going to have an like an hour and a half or so to talk about class sizes as a board [1:09:50] just from a strategic perspective and so that so that report was created for us [1:09:58] to utilize I'm actually not quite sure why some board book but it's not it's [1:10:03] not actually part of our agenda tonight on this meeting right so I would Li I'm [1:10:18] sorry did that did you have questions about the budget though and I don't want to not answer a question okay Julie yeah [1:10:25] no the only thing I wanted to follow up on - what Ellen was saying - about a work session discussion is listening to [1:10:33] all the community feedback I want to make sure that we're taking a holistic approach from and looking at the district as a whole when we look at [1:10:40] class sizes and what I fear are two separate asks from the concord community [1:10:46] one is to look at Concord and make an exception to the current palace policy [1:10:53] as a whole so I just hope that that I want to make sure that that's part of our discussion in our work session yep [1:11:00] for sure great yep and this I'll talk about it more later but I just so the board in [1:11:06] the community knows that John and I are going to be talking hopefully at the end [1:11:11] of next week but about rescheduling the work sessions and all the things that we [1:11:17] had to cancel last week and we'll get that out to the board and community as soon as we can [1:11:23] great thank you so much so I if does [1:11:28] anyone out Janie or I think everyone other Janie Lenny did you have any questions about this agenda item [1:11:39] okay will now vote by roll call to approve the budget realignment plan Alan [1:11:45] Berg I box I green I Jones nice [1:11:53] Michelson the budget realignment plan is [1:12:04] approved next up for action is the Valley View school of renovation do I [1:12:10] have a motion to approve the Valley View school of renovation sorry thank you [1:12:21] John again I believe for the Valley View school of renovation Thank You chair [1:12:29] Alan Berg On February 6 we took bids for the renovation at Valley View I spoke [1:12:35] with Eric Hamilton our supervisory buildings and grounds the bids in [1:12:41] totality came in under what was projected so he was very pleased with [1:12:46] the bids the total project cost is just slightly over six million dollars and we [1:12:53] have as you can see on the attachment multiple areas of work electrical [1:13:02] mechanical along with fire suppression and also painting terrazzo tile drywall [1:13:09] masonry concrete structural steel carpentry and demolition roofing [1:13:15] sealants doors frames and hardware and entrances storefront curtain walls so I [1:13:20] think as eric was comfortable with this bid Krause Anderson is as well you will [1:13:26] note there was one page that was placed in the board packet [1:13:32] well saying that there was a mathematical error by TMG construction [1:13:37] for bid division 6a which was for carpentry and demolition and that's [1:13:44] noted in the document that they withdrew their bid and they apologized for that [1:13:54] and they look forward to working with us on future projects so just just a mathematical error and they had to [1:13:59] withdraw their bid on that but we want that and I'll take questions thank you [1:14:06] John anyone on the board have questions about this bin no questions no ok will now [1:14:18] vote by roll call to approve the Valley View school of renovation bid aye aye [1:14:25] aye the Valley View school of renovation [1:14:48] bid is approved now we're gonna move on to the South view roof bid approval so I [1:14:56] have a motion to approve the South view roof bid is there a second yeah great [1:15:04] John yeah February 26 2020 we received [1:15:10] bids for the reroofing project at South few middle school I did speak with a [1:15:16] supervisor of buildings and grounds here at Hamilton on this one as well this one came in just slightly over what the [1:15:22] projected bid was by about thirty thousand dollars it's not a big amount [1:15:28] he did indicate to me that he could work that thirty thousand dollar amount in [1:15:33] with our long-term facility maintenance levy dollars so he was comfortable with [1:15:39] the bid and wants to [1:15:44] approve recommendation from the board for inspect as our reroofing contractor [1:15:51] for Southie middle school great thank you John questions from the [1:15:57] board on the South view roof bid action [1:16:10] item says Central roofing company it [1:16:18] says both inspecting Central roofing the [1:16:42] letter is central roofing inspect the [1:16:55] consultant that's working with us yeah yeah yeah because I've worked with the inspect before director Freedman in the [1:17:02] Hopkins School District they're the ones that make sure that the bid is within guidelines and so forth so central [1:17:09] roofing is the actual contractor that will be doing the work the letter says [1:17:15] $6.99 the bid sheet says 599 is there a hundred thousand and a second bid sheet [1:17:22] for a second part of the job I don't have any other information than that [1:17:29] that's interesting question that I did not catch I'm not sure on that one the [1:17:40] offical letter to error it says work in 689 but then the attachment and I know [1:17:47] sometimes on these bids that there are two parts to them so I don't know if there's a second part [1:17:55] I'm suspecting that there is director wall and freed as if you look in the [1:18:03] letter M it's saying we recommend acceptance of their bids plural as [1:18:08] outlined above so I'm thinking maybe something else didn't get attached that was the extra hundred thousand dollars I [1:18:16] think if the board's comfortable I think they should you you should go ahead and [1:18:22] approve the bid I will get the backup documentation from this or if you're not comfortable with it we'll submit it [1:18:28] again at the next board meeting so I think we can approve the bid with a cap of six ninety-nine subject to underlying [1:18:35] documentation I'm comfortable with that thank you yeah I would recommend we do [1:18:45] that right it does say addendum one here [1:18:57] to in the bid tabulation so that's what that is what makes me suspect there might be something that's missing so I'm [1:19:10] going to change the motion that we approve the South view roof bid subject [1:19:16] to a cap of six hundred ninety nine thousand with underlying documentation [1:19:22] yes are you guys comfortable with that change to the okay [1:19:28] we will now vote by roll call to approve the South view roof bid yes yes thank [1:19:40] you Sarah perfect [1:19:47] aye Jones the South view roof bid was [1:20:03] approved with the changes that I said earlier [1:20:08] next up for action is the purchases of buses do I have a motion to approve the purchases of buses is there a second [1:20:18] second great John you're up again Thank You [1:20:26] chair elenberg annually the district looks at taking out of our bus fleet [1:20:32] older buses this year the recommendation is for five buses and the ones that [1:20:39] we're replacing have a range of 12 years to 17 years typically on a depreciation [1:20:45] schedule from the state the buses are depreciated over a 12-year cycle so we do have some bus basing that our past [1:20:53] the depreciation cycle we are looking to purchase 577 passenger buses all [1:20:59] gasoline-powered we did talk about other ways to power buses and whether that was [1:21:06] a good idea to move forward with or not at this time we've decided not to do [1:21:11] that per the recommendation of david white or supervisor of transportation [1:21:16] and we did go off of state contract for both of these quotes that we have the [1:21:24] letter is attached we had two quotes one from Hoagland bus company at an [1:21:29] estimated four hundred and forty nine thousand dollars and one from north central bus equipment for an estimated [1:21:35] four hundred and fifty nine thousand dollars so it's our recommendation that we accept a low bid from Hoagland bus [1:21:41] company at four hundred and forty nine thousand four hundred and fourteen dollars and 20 cents again this is an [1:21:47] estimate based on what we get for our trades but we did the same amount of trade estimates for both of the quotes [1:21:54] this will be expense because the buses will not be delivered until August [1:21:59] expense in our fiscal year 2021 operating capital budget great thank you [1:22:07] John are there any questions regarding the purchasing so sorry about this I do [1:22:17] have more questions I should know the answer to this one by the way I usually don't see a breakup for tax I [1:22:24] know that certain circumstances things we purchase we don't have to pay a tax on so I'm guessing this buttons don't [1:22:30] fall in that category yes that is [1:22:36] exactly correct director wall in Freedman we do have to pay the vehicle tax on buses one of the only ones that [1:22:44] we do anyone else actually one more [1:22:54] absolute is that I was trying to figure out the math on this John so eighty five [1:23:01] and twenty seven times five give me a soft 449 even with a five thousand [1:23:09] estimate I'm just wondering if you could just check on that and again I apologize [1:23:25] I should have been ready reading these things earlier and you're on mierda okay [1:23:58] so I took the eighty five thousand 336 times five plus the tax of twenty seven [1:24:06] seven thirty four twenty gets me to be four for fourteen minus the five [1:24:11] thousand estimate of trade for 49 for fourteen twenty I think the math works okay I read the taxes per bus rather [1:24:19] than progress yes that's good I just read it wrong thank you I [1:24:24] appreciate it anyone else okay will they'll vote by [1:24:33] roll call to approve the purchase of the buses aye-aye [1:24:40] Green aye Jones aye Michelson the purchase of buses is [1:24:56] approved now to the information portion of our evening and part of the [1:25:03] information portion is staff recognition so before we move on to the rest of it I [1:25:08] know I'm going out of order but I did have some staff I wanted to read so the [1:25:16] first is a commendation of Terry Maxwell the kids club program manager at Cornelia elementary so in an email from [1:25:23] parents of Terry and principal Masika I wanted to let you know how much you're appreciated and to thank you for all you [1:25:29] do my children have always felt safe and supported and I especially enjoyed and [1:25:35] have especially enjoyed attending kids club and wise guys under your supervision I still remember leaving work a bit [1:25:40] early one day to pick up my child from kids club only to hear them say they wish they could stay at kids club to have more fun with the team and their [1:25:46] friends our children were enjoying their time and asked to be picked up later our guilt as full-time working parents faded [1:25:52] away the activities structure support and caring attitude from all staff involved have made this program a safe [1:25:59] and fun place for children to thrive thank you for everything and all the best to you and your family and then we [1:26:04] have a commendation of diane morris student information system specialists the district office in an email from [1:26:11] parents applying for open enrollment to marry me ander filled it says that the [1:26:16] Edina public schools enrollment office in particular diane morris has been exceptionally responsive respectful and [1:26:22] competent in their interactions with us this includes many exchanges over the past four years beginning two years in [1:26:28] advance of our child's kindergarten year but you cannot overstate how much this is appreciated we thank you for your [1:26:34] consideration so the rest of our information I wanted [1:26:42] to make sure that I addressed some of the questions about policy 104 in the appendices so I don't know if if the [1:26:51] rest of the board wants to pull up policy 104 and the appendices and then I [1:26:56] know Owen and Julie if you guys want to jump in on this part as well but so [1:27:05] Ellen the the reason that the appendices got removed or a couple of different [1:27:12] reasons but the finding the main one is is that no one uses the protocol and no [1:27:20] one uses the appendices we asked building administrators if anyone [1:27:26] followed this protocol and if anyone ever turned in these forms from a [1:27:32] complaint slash concern resolution protocol perspective and they said that they weren't ever being used and so then [1:27:41] we so then we had Brian bass check to see from a best-practice perspective if [1:27:48] other districts were had a similar type of concern protocol for parents and [1:27:54] students in their policies and if they had something like this and [1:28:09] in their policies and we were actually an outlier in the metro area no one else had anything like this and then we also [1:28:15] had a fairly robust conversation about whether or not we wanted to have a [1:28:22] complaint protocol like this that was so [1:28:28] we felt it was a little actually rigid from a protocol perspective and we felt [1:28:35] that it might actually dissuade parents and students from coming and writing [1:28:41] complaints if for example the first thing a student has to do to bring up a [1:28:46] complaint about a teacher is fill out a form it might be a barrier to parents [1:28:53] and students feel comfortable making complaints and we want students parents [1:29:00] community members to feel that there aren't barriers and that you can come in and that that we want to make sure [1:29:12] there's many different ways if you're comfortable if you want to send an email a few if you want to just pull aside [1:29:19] your teacher in the hallway as a student and say hey I I felt uncomfortable with [1:29:25] this and so we just felt it process and that if there are issues beyond this [1:29:33] that they really need to be taken care of within the HR department it's not necessarily a community process that [1:29:40] needs to be outlined so those were the reasons that the appendices were removed and I don't know if Julie or Owen you [1:29:48] have anything beyond what I just said to add to that yeah I would I just like to [1:29:54] add that this policy hadn't been looked at since 2012 eight years ago and so the [1:30:00] way we communicate has changed dramatically since then even and so that was another just another reason why it [1:30:09] seemed like it was very outdated so that information that we got from other districts that no one else was using a [1:30:14] forum held true so just wanted to add that that it was it's a very old policy [1:30:24] this is Owen what sold me was that I'm a minimalist and if it there's verbage in [1:30:31] policy that's nothing used at all then let's get rid of it and let's use what [1:30:37] is actually actionable right now but I'm amenable we need it felt that we need to [1:30:45] bring it back in we can have a discussion of the policy meeting really April about that so if the policy itself [1:30:55] hasn't been reviewed for awhile and and that was the other question that I had was that this he need a little [1:31:02] disjointed that we were going to be bringing forward the appendix without the policy I'm in like I'm hearing [1:31:11] something else but it doesn't look like that was what is on the agenda so are [1:31:18] you planning on is that it's a policy committee going to be reviewing this policy you know I have a question about [1:31:27] that as well because we as a policy committee decided to we had already [1:31:33] reviewed it and had a pretty robust conversation about it so I look to Owen [1:31:39] as the chair it sounds like you want to I'm not sure if you want to bring it [1:31:44] back to policy but I thought we were all in agreement and our policy committee to bring it to the meeting this board [1:31:52] meeting so I guess I need clarification from Owen yes our intention was to bring [1:32:00] it back to this meeting it was going to be a course in in-person meetings but [1:32:05] yes for discussion and then I hear the sentiments of the community of the board [1:32:11] members and they take action based off of that okay so I just have a couple you know [1:32:26] what I'm listening to is and what my questions were and I'm sorry [1:32:32] this is you know this the last thing that I wanted to spend talking about on a pandemic day so I'm [1:32:39] but I'm responding to the fact that it's on the agenda and and I don't really [1:32:45] want to spend a lot of time on it but I do think that the policy does need some time with some work I'd like to make [1:32:51] sure that there's some record record-keeping and I'm not sure that I [1:32:58] see that and or other processes and I'm [1:33:05] not sure that parents really will know what the process is and what the [1:33:11] expectation is I know that there are or or that there's enough direction for [1:33:17] more serious complaints when you when you look at our our policies and you may [1:33:26] want to complain about something and it's not you look up the word you can [1:33:33] see the word complaint but if it's a harassment complaint there's a really clear protocol so I just I I would like [1:33:41] it to send it back to the policy committee to sort that out and/or decide [1:33:48] if you're fine with this policy you can bring it back to the board as a full [1:33:54] policy review but right now the only thing that's gone to the board is that the appendix is going to be taken out [1:34:00] and I think that you may want to consider looking at that policy [1:34:06] generally and and maybe adding some words that have to do with [1:34:12] record-keeping and or directing people to other policies okay this is Owen I [1:34:24] think we can take that back again early April just to note the policy policy [1:34:38] itself has cross references to the harassment and violence policy so if you were to pull this up you would read down [1:34:46] and see that there's a reference to the other policy for harassment for bullying so I don't know [1:34:52] if what's our practice to include a language in the policy that directs you [1:35:00] to another policy or simply to have that reference at the bottom that directs you to the other policy well I actually [1:35:07] think that particularly for harassment cases we should be doing all we can to [1:35:13] make sure that people know who they should go through and where they should [1:35:19] go and and and many people don't know that those cross-references really you [1:35:25] know I can't say that that's I would I would suggest that maybe we could do it [1:35:31] better but I think I went to your point [1:35:37] why don't we talk about this in policy committee I think that's a great idea [1:35:45] we'll do it thoroughly so from an [1:35:50] information perspective do does anyone and the board have anything that they [1:35:56] would like to inform the community about from their committees no no Julie is [1:36:08] this an okay time for an announcement or is it I just wanted to talk about the [1:36:14] meal fund sure wait yep okay so I just [1:36:20] wanted to let the other board members know in the community know that and dr. [1:36:27] schultz mentioned this at the start of the meeting but over the last week we had leadership from Edina give-and-go [1:36:33] and the edge son and the meal fund along with support from Edina schools [1:36:38] different representatives other and organized plan and began implementation [1:36:45] but the meal Sun Relief Program which is in response to the Cova 19 and how it's [1:36:51] having its impact on families and the purpose of this program is to provide [1:36:56] dinner and evening meals for families that [1:37:02] receiving our breakfast and lunch through the state program so it fills this this dinner gap that is present and [1:37:10] it's also important I wanted to thank our community members because they've [1:37:15] already rallied behind this and we have also had community partners many people have donated to the Sheridan story and [1:37:22] beep and as we continue to roll out providing the food as you guys can [1:37:28] imagine everyone listening at home to there is a shortage across the nation of [1:37:33] needs and part of that is going to be us being nimble and working with a lot of [1:37:39] different community partnerships to make sure that we're able to get the food and [1:37:45] be able to serve it to our families so huge thank you to everyone who put a ton of work in over the last week a lot of [1:37:53] people have already donated money we're up and it's rolling in which is great [1:37:58] since Friday and if anyone would like more information in terms of donating or [1:38:04] if you are someone who needs resources and needs help I encourage you to go to [1:38:10] Edina schools org you can go to the kovat response page it's on the homepage [1:38:17] it's pretty easy to find and you can either donate or you can get some more [1:38:22] information so that's it great Thank You Julie yep [1:38:27] the only announcement I wanted to make was as I said earlier that John and I are going to work on a new board [1:38:33] scheduled to replace the agenda items we [1:38:38] missed from the last work session and then we missed a few presentations that [1:38:44] were supposed to be done at our regular board meeting last Monday and so we're [1:38:50] going to we're trying to be sensitive to our district employees and what they're working on right now but we also [1:38:57] realized that it's important that we also keep progress towards normal [1:39:03] district operations so we're going to try to balance those two things and come [1:39:08] up with a board schedule that we're hoping to get out to the community and [1:39:14] to the board early next week he's shaking his head [1:39:21] yeah yeah so I think that's all I have jobs you haven't no no we can do that we [1:39:26] can get this schedule off okay great I think that's all I have so unless anything has anything else I just want [1:39:33] again say thank you to everyone here in the districts and I hope all of your [1:39:38] families everyone at home is coping okay and that your kids are getting along [1:39:43] better than mine are and I will now adjourn the meeting so thank you all [1:39:50] very much Thank You Erica good night thank you thank you