[0:17] all right welcome everybody I'm gonna call the meeting to order we do have a quorum this is the Monday August 12 2019 [0:25] regular school board meeting for the Dinah school board John could you do a [0:31] quick overview of the agenda source well you can tell we have some individuals and white shirts here from the spring [0:37] season even though we started the fall season today I was told so we recognized the golf team we've got some some items [0:46] on the consent agenda pretty routine contracts and recommendations for personnel in our [0:53] discussion of a discussion on calendar parameters for calendars 22 21 and 21 [0:59] and 22 discussion on board committees and assignments for action we have some [1:06] election items we also have an agreement the city of Edina and policy updates [1:12] from the policy committee and then there's a series of reports and information for the board under the [1:20] information tab so that's it for the meeting all right thank you so the first thing is approval of the minutes can I [1:25] get a motion to approve the minutes of the July 15th work session the July 15th regular session and the July 25th work [1:32] session so moved second are there any changes to the minutes all those in [1:37] favor of approving the minutes from the July 15th work session July 15th regular meeting in July 25th work session say [1:42] aye aye any opposed motion carried and we are on to recognition or the golf [1:48] team [1:59] all right chair while in Freeman thank you so much superintendent Schultz and the range of the school board thank you [2:05] for having us tonight if I can have players and coaches come on up here and and we'd like to recognize you and as [2:13] you as you line up we were so fortunate this this past year to have an amazing [2:20] amazing year in terms of success with wins and losses at Edina high school and [2:26] to cap it off this this boys golf team won the 8th state championship in in the [2:33] school season last year it was a record for Edina high school and while we [2:40] certainly don't measure our our success on wins and losses and/or state championships we all strive for that we [2:46] that's are certainly a vision that we have but this team exemplifies a greater [2:52] purpose and I can I can speak on behalf of our coaches we've talked to immensely about growing the game of golf and [2:59] getting not only fine young men play in the game and playing it well but they [3:04] also work well in creating opportunities for women and I mean I'm extremely proud of this program because they exemplify [3:12] all the best in trying to play the game play it the right way and play with passion so extremely proud of them and [3:19] and we're here to recognize them on their state championship this this past spring and it was it was a great spring [3:25] and I know that coach Hebner will say a few words as well and a little bit about the spring but I would like to start and [3:32] I'm gonna pass the mic down if you guys can introduce yourself and tell everybody your grade or if you're moving [3:39] on to college where you're going to school and I would love to hear what is your favorite golf course [3:44] ok so named grade and favorite golf course and or where you're going to [3:50] school : as B I'll be a senior and my [3:57] favorite golf course it's probably Nanao [4:07] I'm Samsa prale I just graduated I'm going to the University of st. Thomas and my favorite golf course in Minnesota [4:14] is probably Windsong farm I'm John Tucker I'll be a senior my favorite golf [4:20] course I've never played obviously but it's Augusta I'm Joe Harris I'll be a [4:28] senior and my favorite course is he down a country club I'm Tommy Annika I'm [4:33] gonna be a senior and favorite golf course in Minnesota's probably interlaken I'm Charlie nasbe I'll be a [4:40] sophomore my favorite golf course is Mauna Lani I'm Carl Burke halt [4:46] I'm gonna be a freshman at TCU and my favorite golf course is Torrey Pines South Course I'm walking wafak I'll be [4:55] attending University of st. Thomas next year and my favorite course is probably interlaken okay I'm gonna turn over to [5:08] our head coach Phil Abner if you can introduce your coaching staff and then talk a little bit about the season thanks mr. Stein I'm coach Phil Abner [5:16] this was my fifth season doing it live in Edina proud resident of the community [5:22] this is coach Mike McCullough coach Eric Dolman who is your at South you south [5:31] you teacher and then coach Michael Kraft and it's it's a really really cool staff [5:37] because we put a lot of time and effort into the three months that our season is and you know as you all know we're not [5:45] doing it for the money we're doing it for the kids so but our season as you [5:51] guys can see we are front loaded with seniors or now graduates and being a [5:56] spring sport has its challenges with seniors there's grad parties there's senioritis [6:01] there's all kinds of things and and we met as a team early on and really really [6:08] tried to strive for standards that these guys all stuck to and I couldn't be more proud of them every one of these players [6:15] even if they didn't play in the actual state Tournament where a contributor had made us better and you know the fun part was [6:23] we never got ranked higher than seventh all year I think that's right and we came in and in one state so it's [6:31] one of those good surprises right so so but we want to we want to thank the [6:38] school the school board the community for the support we get a lot of support from Braemar it Dyna Country Club in [6:44] interlaken and and we do fundraisers all season and community members do that so [6:50] without that we wouldn't be where we are so thanks alright so if if you guys can [6:56] kind of get a little closer together maybe double up the line and well we'll [7:04] get a group picture and share wall and Friedman is going to why don't you join the picture and present the recognition [7:11] on behalf of the school board [7:25] one final applause for boys golf congratulations [7:46] next we have hearing from members of the audience we do have this time period every meeting where we have members of [7:53] the public come up and speak we ask that you limit your comments to three minutes you do not make any comments about [7:59] individuals within the district instead those could be brought to the attention of the superintendent if you do have [8:05] concerns that are raised tonight they will not be answered tonight but they will receive a follow-up phone call [8:10] after the meeting and tonight we have one speaker which is Heather teats [8:20] welcome Heather teats and have to change my intro cause I now have a Valley View [8:26] in high school okay I'm tired I'm [8:33] disappointed and I'm angry so am I getting through this without tears is a miracle okay [8:38] we're gonna start with why I came in today and as if anybody's been watching me we've been talking about using data [8:45] to evaluate things so when I saw the agenda packet and saw what we were [8:50] looking at evaluating pre-ap 10 English and the survey data was about engagement [8:56] and whether we thought there was choice or if we thought it increased our [9:02] confidence I was disappointed but I thought you know that's just one way of [9:08] evaluating when we would go through and we would talk about other ways okay because we all know engagement is one [9:13] foundational step to achievement but achievements the goal engagements not the goal achievements the goal and it is [9:21] the responsibility of the school district for academic achievement so if [9:27] we're gonna talk about pre-ap 10 right pre-ap is in the name so if we're [9:32] talking about how well we've done on the AP English test now I'm taking data that was in the June [9:39] 6th 2018 board packet I strongly encourage everyone to go look at it I [9:45] always encourage everybody to do things based on data okay I took that I put that this is mine okay [9:53] this was copied directly from I put it into bar charts okay so there's been a lot we're using [9:59] data to evaluate this was before we did personalized learning and we did a trial [10:05] of personalized learning and we took apart the honors curriculum in pre AP 9 [10:12] and 10 okay and we said everyone was going to be in one class and we were gonna make you [10:19] know if you looked at the headlines on the Sun current it said you know everyone should take AP we're gonna make [10:25] the bigger okay so you can hear out in the community that every year since personalized learning more kids have [10:30] have taken an AP the English AP well that's true as long as you have yacht [10:35] after personalized learning because the numbers have been going up and in 2017 we got into approximation of where we [10:42] were in 2012 so it depends how you cut that data and if you look at then if you [10:48] look at to get credit in the college you have to get a three four or five on the test so we look at not only how many [10:55] kids are taking it but how many kids are achieving what it takes to get college credit and that would be a three four or [11:00] five okay so we were at 90 plus percent of kids back in 2012 who were taking the [11:08] test and getting at three four or five we've then gone through and if you look at this the last date on this is 2017 [11:14] because that was the last data that was shared in the packet you know we're in the mid 70s to 80 over here so it would [11:22] be good people want to say well we don't know about this year this year could have been a one-off and they're right we [11:27] don't know we wouldn't want to make decisions about this five years we would want to go back five years maybe to 2009 [11:34] go forward and we would hopefully have 2018 we should definitely have 2018 and I don't know if 2019 has come in yet but [11:41] we would want to look at this data and if for a course that's called pre AP English we would want to look at how [11:47] we're doing on the AP test to do an evaluation as a potential metric so what [11:54] I'm asking is could we get data for the AP English Language Arts AP English [12:00] literature exams 2009 to 2019 if we have them we might not have 19 yet then it [12:06] would be 18 make them public in the board book and let's look at that as an objective criteria of how well [12:11] those changes have made and maybe we're gonna find it's great and wonderful okay [12:16] and maybe we're doing okay and we're fine but maybe we're not but I'd like to base that on data and now for the point [12:24] of why I'm hyped we just spent an hour 45 minutes talking about this class we [12:30] never talked about this once we talked about how the professionalism of the [12:35] teachers should be trusted and we should just go with what the teachers say okay I've had said this multiple times my [12:41] mom's a teacher have my aunts and uncles are teachers I have cousins at La see'em okay and I still I would say to all of [12:48] them in the face and they would all say you don't just get to say you're a professional and therefore do what I say you get to look at data put forward a [12:56] hypothesis put baseline measurement say is this working and if it's working it goes forward if it doesn't then maybe we [13:03] need to change course okay and in an hour and 45 minutes we never talked [13:09] about achievement on this test once so I will I would like to put forward that we [13:17] use data because that's been my consistent message since 2016 as the basis of evaluation not engagement not [13:26] how we think we're challenged but achievement and maybe the date will say it's great but maybe it won't but let's [13:32] use it thank you thank you [13:37] next we have the consent agenda are there any items people want to remove from the consent agenda I wanted to [13:46] remove the Frasier agreement from the consent agenda Frasier I'm number three [13:53] Frasier anything else all right [14:01] III is removed and we'll address that right after the consent agenda can I get [14:07] a motion to approve the consent agenda all those in favor of approving the [14:13] consent agenda say aye aye all those opposed motion carried the [14:18] freezer is a contract is that right Erica yes I get a motion to approve the raise your contract so moved and did you [14:30] have a comment or a question on America I did I was just hoping Jeff I was [14:35] hoping that you could maybe explain what this contract means for our schools and then how students will be able to access [14:42] this and how it is making a difference in our school system from what we had [14:48] before well thanks for that wonderful lead-in Eric I appreciate it anytime we [14:53] get a chance to talk about behavioral health as I saw to appreciate the ability to clarify this contract with [14:59] Frazier mental health has been a contract that we've actually had in place for a number of years this about the fourth year in touré to our contract [15:06] with them we just recently expanded those services from Frazier from the elementary school [15:12] and early childhood only up to the high school and we did that mid year last year the reason that we did that is that [15:18] our previous contract was being covered by family innovations and they were just not getting the traction necessary at [15:24] the site to actually draw in the number of students that we predicted that we would be accessing and so we did a [15:31] change over mid-year last year with Frazier and Frazier had immediate traction due in part to the the traction [15:38] that they had already received in the elementary schools and so they had some they already had some credits built up [15:43] with families in their services to the elementary students and as they move up obviously Frazier had that type for [15:50] reputation what this does this contract does is it provides for start-up funding [15:55] that's one that allows Frazier to have on-site services available even during [16:00] non billable hours and so that's the startup funding part of that so as Frazier comes out and they're [16:06] actually building those relationships with staff building trust and building then a referral base because as those [16:13] those clinicians are out there and interacting with our counselors our social workers with psychologists and [16:18] teachers they're building credibility and so this this funding actually is [16:23] going towards building that start up and why we're doing that again well we've seen that as a positive formula at the [16:31] elementary schools where we invest these startup funds we found traction immediately and we have some [16:36] full-time therapist already working down at the elementary school at the sites we're hoping that same thing is going to [16:42] take place at the the middle schools very quickly again this is one-time funding otherwise this project is [16:48] completely funded through the insurance that Fraser accesses through the parents [16:54] that are accessing the services we do provide some services or we do purchase some services from Fraser in the form of [17:01] consultation out of every one of our ten sites an hour a week is is received so [17:06] that our social workers psychologists and counselors again can have access to that licensed mental health professional [17:12] and then we also contract with them in the in terms of providing funding for [17:18] students that are either underinsured or uninsured making this 100% accessible [17:23] service to every student within our district regardless of their ability to pay so I think that's that about covers [17:31] the the total program this is a this is a addition to our overall continuum of [17:37] behavioral health services which starts off with our classroom teachers our classroom teachers receive training [17:44] every single year and in the area mental health and suicide awareness our tier two providers which are social workers [17:50] our mental health practitioners our school psychologists and our counselors and even nursing staff also provide [17:57] services and they've been trained in a number of different modalities over the course last year so this Tier three or [18:03] the the mental health professional services is really just a capstone it's something that's available to that five [18:10] to ten percent of the population that is requiring those services and it is it is an amazing service for a number of [18:16] reasons one is is that we get to consult with high performing mental health [18:22] professional on a weekly basis it allows us to provide consultative or it allows [18:28] us to have that collaborative service with families with the provider and with our tier two staff to really improve our [18:34] practices district-wide and to improve our continuum and service we're able to consult on difficult cases and then make [18:41] referrals when necessary so it also does you know the the other thing that it [18:46] actually does for us and does for families is that the the Mental Health Services world is [18:52] really difficult to access for parents during the course of a school year because they're normally competing for [18:58] after after school slots which is anywhere from 5 o'clock to 9 o'clock and [19:04] that's only a couple nights a week by allowing Frazier and this co-located service agreement to go forward we're [19:10] allowing Frazier to come in and access students during the school day which increases the attendance of students and [19:17] increases the ability for Frazier to actually maximize its staff so there they were very interested in joining in [19:24] with us on this and we fully expect that those numbers will increase as student referrals go up Thank You Jeff I just [19:32] wanted to make sure the public knew the addition to our mental health services that is so awesome and the fact that we [19:40] could offer it during this school day is wonderful thank you so much for working on this if I could just do one more [19:46] shout out I do need to recognize the individuals that are contributing towards this the dinette fund we wrote a [19:53] grant for that last year ten thousand dollars worth of the dollars that are out there has been contributed by the [19:58] dinette fund the Edina High School PTO also granted us ten thousand dollars to [20:04] move forward and and again we've got some outside contracts that are supplied [20:09] through 4-cd services by the city of Edina giving us twenty thousand dollars a year so this is a partnership we're [20:16] doing this at its low to no cost to the school district and so it's it's one of our more effective services that we've [20:21] got going great thank you all those in favor of approving the [20:26] contract with Frazier say aye aye any opposed motion carried [20:31] next we round to calendar discussion I think Brian you're up maybe and Randy [21:12] I'm John Schultz Superintendent of Schools for Dinah public so now so we're here for the calendar discussion for a [21:19] twenty twenty one and twenty one twenty two we're gonna have this in the work session so ran in a time there so we're [21:24] gonna bring it here for the discussion we did have a little bit of a briefing before coming in here from Eric who [21:32] talked about construction and its impact on the calendar so the board had some background on that so we know the [21:39] board's read the packet maybe just gives some brief introductory remarks and then we can your board member feedback as [21:45] well those questions they may have moving forward the process right so thank you super tenant Schultz and the [21:52] board brian bass assistant superintendent and I think the two things I would draw your attention to [21:59] you have the report you've gone through it or the document and have gone through it certainly Eric Hamilton spoke to the [22:07] fact that the most advantageous piece for the construction in the amount and volume of construction that we have over [22:12] the next two summers of 2020 and 2021 that we need to have at the minimum consistency in the number of weeks [22:18] provided in each of those summers I think that's a kind of a big point and that that speaks to the statute language [22:25] as well and in the second point is the advantage of of the learning time of [22:31] five days before Labor Day versus those final five days in June and Randy has [22:39] more historical context for that so let him share a little bit more on the on the on the timepiece and the the [22:45] difference between starting at the beginning versus the end of the school year or that those additional days good [22:54] evening ray nice Mazal director of teaching learning and one of our conversations [22:59] over the last several years has been what is the impact of learning time prior to labor day out [23:07] of an early start prior to labor day and that was one of the things that we have been discussing in addition as Brian [23:13] said to the needs for construction and the considerations for construction and [23:19] the difference that an early start on construction can make for some of their projects but one of the conversations [23:26] we've had with a number of staff is looking at is a week in August a better [23:31] learning week than a week in June and our data from the past has indicated [23:38] that the majority of teachers would say that I'd rather have a week in August from a learning standpoint than a week [23:44] in June and it's just that these are considerations as the board is looking at our current contexts in reality [23:50] determining what might be unacceptable means as we as we go through the calendaring process and then determine [23:57] what are those really what are the results what are the the ideas or the concepts that we want to see in the [24:02] options that we bring forward the other the other idea that we've discussed is [24:08] you know what's the benefit of front-loading some of these high stakes assessments that kids are taking whether [24:16] it's Advanced Placement or a CT or other types of assessments having a week of [24:22] instruction front-loaded having a week of instruction front loaded in front of [24:28] those assessments is just another concept that we feel like is important for discussion purposes certainly we've [24:35] had years where recently we've lost five days during the school year so depending [24:43] on how the calendar is structured if we're a little later start and we lose five days now that's two weeks of [24:51] different instructional time in front of a high-stakes assessment and I think that's an important concept for us to [24:56] kind of wrap our head around so part of what we've talked about in teaching and learning and then our lead teaming with [25:01] Brian is just this idea of you know what's that impact of where that you know where that time can go in terms of [25:08] learning where do you get the most out of it and then what's the impact in [25:13] terms of construction and calendar and the schedule and getting the projects going and done with the [25:19] different types of contractors that we have coming in so on the second page of [25:24] that document when we look at the process I think what we want to make sure that we maintain is stakeholder [25:29] involvement throughout the process and so we we certainly after you all have [25:34] approved four parameters would work to then have a committee that is as a representative of our community of [25:41] stakeholders as we had in our previous committee for the for the existing [25:46] calendar and then we would also be sure to survey our community to make sure that we have current data to speak to in [25:53] terms of the options that would be brought before you so any questions [25:59] about process or about the documents thank you first of all for jumping into [26:06] the calendar apparently Gwen didn't tell you about this part of the job [26:12] calendar is such a fussy thing because it means so much to so many different people for so many different reasons and [26:19] particularly in the state of Minnesota we've heard from our parents many many times about the value of August and the [26:27] State Fair and tourism and all the different things but I appreciate what randy said sharing with us as a board [26:34] the importance of learning and that even though we heard from our construction [26:39] director that he needs consistency in his timing and we have played with a calendar to start before Labor Day than [26:46] start after Labor Day because we bought an extra week for construction but in the end we need to look for consistency [26:51] and we do need to look at what's best for learning and we are our kids for the [26:56] high stakes test APA Ct etc especially a CT excuse me AP those dates are set in [27:03] stone across the country and for anybody who's on Facebook you probably have some friend in another state whose kids [27:09] started school today and we're not supposed to start technically according to Minnesota for another three weeks so [27:15] and those decisions in law and you know aren't necessarily based purely in in [27:20] learning so I think it's really important that we do continue to keep the option of looking at it before Labor [27:27] Day start even though that may not popular with with our families but on top of that then doing a new survey we [27:34] did a survey several years ago that had some good data in it and we dug into [27:39] even some questions around Thanksgiving and went to break and different things and we made changes to Thanksgiving week [27:47] don't we had a tradition of having a week off and now we don't do that and those were all questions where the [27:53] constituents were able to weigh in and say yeah if I had to pick of the top five things that's the one I'd give up [27:59] first so I think that's really important that we have that buy-in when I looked at the [28:04] guiding change document to me it's very similar to the one we did last two years ago which had actually the most updates [28:10] which was good and then lastly the there's three things I want to mention [28:15] we've had a relatively consistent committee on this and I'm wondering if [28:20] Brian's would like to do it if maybe we could refresh that committee a bit and [28:26] maybe offer to other staff other parents community members an opportunity to be [28:32] on that committee and then one of the things that I think has been a bit of a struggle at times for the board is this [28:39] committee has always been asked to give us two recommendations an A and a B and I'm pretty sure generally in the [28:46] committee you've kind of heard will hear them say well this is the one we like better and it would be nice then for [28:53] them to feel like we have given you our best option we believe that based on all the dates and all the things that we [28:59] have to consider this is the way to go I think the section a second option sometimes puts them in a place of like [29:05] well maybe we should spread our good ideas across both calendars so and I'm just speaking for myself I don't want to [29:11] speak for the other six members but I sometimes thinks it's constraint to put them into having to bring us two options [29:16] and then lastly the one thing we've been hearing recently from community because [29:23] we always get in this situation where here we are finally doing the calendar again and we won't approve it till what [29:29] are we approving it in December and people are making plans for the end of August and they don't know what those [29:34] dates are going to be so there was a question that was a great constituent question can we ever think about a [29:40] rolling calendar and I think what they meant by that was you know we approve it to your [29:46] calendar but instead of waiting till the end of the two-year calendar we'd already be a year ahead moving into [29:53] the next two-year calendar and that gives our families they don't have to have that single year every two years where they don't know what's happening [29:59] in August until December so those are just a couple things thank you Brian for [30:04] taking this on but we got to remember it's for the kids and it's for learning [30:10] and then all the millions of other oh we heard from teachers for training that [30:19] yes thank you for professional development that we don't want to always we want to make it convenient for [30:25] families but at the same time sometimes it doesn't make it convenient for our teachers so maybe just share that feedback with your committee that just [30:33] because it's a holiday and then the teachers you know can come in and add their Tuesday and it works great for for [30:40] the families because we get four days off but it's not necessarily great for them so maybe we should balance that and [30:46] consider their work as well thank you and just to add on to the teacher [30:52] training issue is it really gets back loaded into the second half of the year [30:58] and we got a lot of feedback about how that is not the most effective thing for [31:04] the teachers that if we're going to be developing teachers and new programs for [31:09] them for the current school year almost all of our training days are in the second half of the year and so there's [31:15] this pool between trying to in the first semester at winter break for our high [31:20] school students and then getting teacher training days in and so I think that's [31:27] how that ends up happening is that there's no way we can end the first semester at winter break and also [31:32] basically give any teaching training days at all so they almost all go to the [31:37] second half of the semesters but we've gotten a very clear feedback that if you really want to have effective teacher [31:43] training it should not all be up in the second half of the year thank you yeah I would just say that for [31:53] professional development days just put them where they would have the maximum impact and don't worry about anything else [31:58] they'll thing is under the results you have prioritized a consistent pre or [32:03] post labor day start and so I wonder if the board has prepared tonight to sort of give you a sort of a better guidance [32:11] than that we did hear from Eric that a pre labor day start is better for construction we heard from Randy that [32:17] the pre labor day started is better for academics and so from my perspective I would as the result simply prioritized [32:25] pre labor day start I don't know where everybody else is on that I give a little bit of background for folks who [32:31] may not have heard that point or well just see if everybody agrees first if you get the w2 people do people agree [32:37] with that or know now you can explain no [32:42] now we don't need the background [32:47] understand why it would be good it would be good to explain now but you yeah you got it good I believe it was January of [32:53] 2013 money this topic started to be discussed by the board and it was very [32:58] contentious in our community to talk about a pre labor day start and the [33:04] board did approve it at the time but we waited a year so the count you know how we're talking about the two we can't so [33:11] that at August it would have disrupted plans that had already been made so we approved it for the second part of the [33:16] calendar but it continues to be I mean we'll never make everybody happy because there are families who actually [33:23] do think it's ok to start before Labor Day but there's a lot that don't and it's state tradition so just know that's [33:29] why I say you're wading into some topics that are can be distressful to two [33:34] families sure so so the the point I wanted to clarify around Eric's feedback [33:41] earlier was that when accessing our construction workers and being able to have access to them earlier in the [33:48] summer that as we ramped up and come across different [33:54] subcontractors who would be for example the example he gave was if it's asbestos removal that being able to have access [34:00] to them earlier in the season and being able to to get them before for example our competition or other [34:05] districts or other organizations would need them into that work and then they're more likely to be with us and [34:10] get that work completed so I just want to provide that context to support what what Eric was saying beyond the [34:17] consistency pieces there's an implementation and an economic benefit and I think with the pre Labor Day and [34:22] with almost any dates in the calendar Sarah talked about this earlier I think the communities wants consistency and I [34:28] think that we have sort of monkeyed around with dates and fiddled with it [34:33] and I think we just need to make a decision if pre Labor Day is what we want we need to be consistent with it [34:39] and not move it unless there's an actual rational reason that we want to move it and the same with some of these other [34:45] dates we I just think we need to stop fiddling with the calendar and just sort of okay in just a point of clarification [34:51] the shift to a week before Labor Day is [34:56] just a reallocation of the 171 days we're not adding numbering we're not [35:02] adding days we're just shifting because I think there's there's been some confusion about that okay and so you [35:09] came and spoke about start times all right I remember that discussion you need a recommendation so come to us with [35:14] a recommendation absolutely okay all right and I just have one other [35:21] consideration sure um last year a group of people came and and wanted us to [35:28] consider the possibility of professional development days happening on Election [35:33] Day and while I don't think that there's any way board has not discussed that at all and I agree with our fellow board [35:41] members that professional development days should be based on the learning needs of our students if it's possible [35:49] that you're looking at a November professional development day and it [35:54] works into the calendar that that could be another factor for keeping our [35:59] schools safe it's good idea okay anything else great [36:06] thank you very much we look forward to getting the calendar from you all right thank you thank you [36:13] next on the agenda agenda is board committees so in for the coming school [36:20] year each of the school liaison sites are up for change if that's what people [36:26] need also a MSD and by the way I will circulate a short list of which [36:31] committee appointments and June 30th but we've got a MSD MSBA [36:36] State High School League parent Leadership Council meet and confer and each of the schools so if you are [36:44] assigned a committee and you know that you cannot make it so please let me know and if you want to change in any of your [36:50] assignment then also let me know and for example if you have a shift as to where [36:55] your child goes to school and now you're ineligible to be at that school they need to let me know that too and that's [37:03] it people have questions all right next we go on to action items the first [37:10] action item is the approval of extracurricular activities monitoring so [37:17] can I get a motion to approve the district's administration to implement the requirements of Minnesota law [37:23] related to extracurricular activities second John do you have like a this [37:31] seems kind of explanatory like the law changed and we have to do this so we should do it [37:43] it's my understanding that there is not very many activities that are not currently under board control so it's a [37:49] very minor change okay any questions I just had a quick [37:55] question are we liable for any mistakes that they would make because it's under [38:00] board control or embezzlement or if if [38:07] you're asking about PT o--'s or groups like that are you asking about that director past life [38:12] no just the changes that that we read you know that we're gonna take make sure that we're in control of all I just [38:18] wanted to know if there was any liability as part of that that would be any different than it's always been I [38:24] think by having this all under board control removes any liability that we might have had be from before all right [38:34] any other questions all those in favor of approving the district's administration and conformance with [38:41] Minnesota law of extra-curricular say aye aye any opposed motion carried next can [38:47] I get a motion to approve the calling of the school district general election for [38:52] the purpose of electing three school board members this seems were also [38:58] relatively self-explanatory are there any questions nope all those in favor of approving the [39:04] school district general election for electing school board members say aye aye any opposed motion carries [39:11] next can I get a motion to approve the agreement attached in board book for [39:17] wellness with the city of Edina [39:24] no Jeff I think this also was relatively [39:31] self-explanatory the contract was in the board book I mean does anybody have any questions all right [39:37] and actually just just kind of commented on it I think in his original comments that this was another part of the the [39:43] partnership with Frasier and the city and and all being kind of part of it all [39:49] those in favor of approving the attached agreement mental health and wellness agreement with the city of Edina say aye [39:56] aye any opposed motion carried next can I get a motion to approve board [40:02] policies 203 413 414 415 522 and 611 no [40:14] changes to these from the last meeting [40:19] are there any questions all right all those in favor of approving policies 203 [40:25] 413 414 415 522 and 611 say aye [40:30] hi any opposed motion carried and we are [40:36] on to information items there are questions on any of the information [40:41] items um there was some discussion I just [40:47] thought we should point it out since we're not necessarily discussing it in public but the assessment plan and in [40:53] particular I wanted to call out a couple things in regarding dyslexia so the [40:59] district had had heard from many of our passionate parents about those needs and [41:05] so there's going to be a couple new things and in Donna please jump in if [41:11] I'm miss stating this but a survey for families to basically give some feedback [41:18] on information about their families to help us determine if maybe help the [41:23] district determine if their child may have potential signs or family past [41:29] history on dyslexia and then the fountas and pinnell I believe is the as an additional test [41:35] and maybe you could just speak to that Donna to help sort families know about the things that you've added Thank You [41:43] director Pat's laugh yes we are adding family questionnaire the questions are [41:48] coming from the state of Minnesota's designed what look for is for students [41:57] who might have symptoms of dyslexia and so we will be asking parents to fill [42:04] that out voluntarily k1 it will be a part of the Universal screening process [42:10] and then our two through five those families will get it via the portal and [42:17] then we are also adding a diagnostic reading assessment a benchmark assessment called the fountas and [42:23] pinnell and we're excited about getting going with that one as well and is there [42:29] background around why we picked fountas and pinnell to help us with this particular area so it is a [42:37] research-based tool we've got research from the Kari at the university [42:42] Minnesota if you would like that I'd be happy to provide that there are very few districts in the metro area that are [42:48] using or not using the fundus and pennell and it's really just - it's [42:55] gonna eventually fully replace the DRA that the the developmental reading [43:00] inventory and the Qri which is the fourth and fifth grade component of that [43:06] so it's just a phase-in of a tool that's very solid it's been around for a while [43:13] very well used great Thank You Donna just a couple of quick questions are we [43:21] going to assign some metrics to it to look at it we have something on the schedule for next year to look and see [43:29] how it's doing if we're increasing our reading rate third grade what can you [43:35] talk about metrics on this one so what we would really want to see happen with this one is teachers utilizing this [43:41] information we will be capturing instructional reading levels independent [43:48] reading levels and hard reading levels with this assessment to give us some sense of where kids you know are in [43:55] terms of instructional reading and so this is data that you would want to [44:01] triangulate with measures like map and other tools that provide other [44:10] information so I would say next year we won't be using hard metrics where we'll [44:15] be looking at it closely but it's gonna take a while for us to implement fully implement and did you say there's going [44:21] to be some professional development surrounding there will be professional development ongoing it's one of those [44:28] tools where you get better as you practice so you know we're gonna be [44:34] getting a lot of practice this year okay thank you I have one question too is I'm [44:43] wondering how the district is identifying underserved youth in gifted [44:49] and talented so I'm just wondering what measurement in the past we had used the [44:56] COG act and I know that in order for the [45:01] district to make sure that we're meeting the needs of these underserved [45:06] populations that we make sure that we identify them early and so I'm just [45:13] wondering if you could speak to that so I can speak a little to it but Deb [45:18] Richards would probably be able to speak with greater detail what I can tell you [45:24] is that they are doing in class assessments with their students at the earliest grade levels so the teachers [45:29] are the academic advanced academic teachers are going into the classroom when they are doing [45:35] some in-class assessments with those earliest learners and utilizing those in [45:41] conjunction with some of our other standardized measures but we are striving to create portfolios of [45:46] evidence for students as a way to make sure that we're not missing [45:51] Talent so that that's what I can tell you they're doing in class assessments [45:58] and this is universal right it'll be Universal it's the same assessment so that they use I forget what's called is [46:05] it I can't remember the name of it but it is a standard it's like a reasoning I [46:12] apologize I can't think of the name of know that I'll get it for you what we're gonna be seeing her at the [46:17] work session at about 10 minutes we can ask you that okay I I had a question [46:25] about the health services report and I just want I just wanted to point out one [46:31] thing and then ask one question I just thought the public would be interested in knowing that the district has very [46:36] high vaccination rates among students and I think that's important information for the public to know and then the [46:43] question that I had and I didn't know if John you could get back to us as a board as I noticed in here it said that we had [46:49] a seventeen point four percent increase in visits to the student health office [46:55] from the seventeen 2017-2018 2016-2017 [47:02] school year to the 2017-2018 school year and i was just wondering if you could maybe dig into that and see if there's [47:08] something driving that seems like a fairly large increase if there's something driving that is it stress our [47:15] students going there because they're stressed is it I don't know what it could be but is there something that as a district or board we need to do a [47:23] better job managing anything in the school to mitigate it just said it is [47:37] page three and then there's it talks [47:43] about care coordination and quality improvement Student Health Office data and it goes through all the different [47:51] schools and the number of visits eight per each school and then below that [47:56] there's two asterisks and it just says there's a seventeen point four increase from total visits in 2017 and 2018 [48:05] that's a key through 12 number so that's that's a big increase so I [48:14] just thought it'd be worth looking into to see what might be driving that increase and if there's anything we need to do to help kids with medication or [48:22] what I don't know but that was it and and then there's just one other thing [48:28] that I had on the AAP summary information I'd like the the information [48:34] that the board was provided to be placed on board book yeah not second that in [48:40] fact say that it actually addresses the question that came up earlier about what are the scores and one of the trends [48:45] been doing it doesn't go back as far is that request but it has some of the more recent years and my reading of the data [48:51] is that it's actually not that big a change the last five years AP Language [48:57] and Composition 96% three and above five years ago 95 percent now and it did dip [49:02] a little bit to the low 90s actually 85 and 2016 but up to 91 92 back to 95 so [49:08] it's fairly consistent and actually about 1 into 1 & 3 of those students those years were getting solid fives and [49:14] similar for the ap Literature and Composition about about 90 percent five [49:23] years ago 88 down to the low eighties back up to the mid 80s so it's fairly fairly consistent as far as these things [49:29] go and for that one maybe one in one in five one in six getting a solid 5 so [49:35] it's it's important context and the document that's attached in the information section isn't as detailed as [49:41] the one we were the middle sounds good [49:47] okay is there a teaching learning committee update or we've kind of [49:53] covered it okay all right anything else [49:58] yeah I would say for policy that draft document would sent out essentially is [50:04] trying to address conversations that have been in the strategic planning meetings around should there be honors [50:11] than the secondary core should there be an honors version or and which would be another way of seen enrich but maybe [50:17] with enhanced curriculum for a given core subjects like science or so [50:22] studies are English and a mainstream but also college prep version of that course it may bring more of a grade level [50:28] that's a conversation we've been having I think it split the board more than any other conversation as far as where we [50:33] might be landing in judgment on it but the policy I draft did with our oxidation tariffs but the policy may [50:40] lead you out attempts to capture some of those conversations put them on papers you can sort of see what it might look [50:45] like we'll bring it to the committee for discussion our next meeting and probably [50:52] bring it to the board for discussion at its next regular meeting and hopefully the strategic plan would have fleshed [50:58] out any other guidance and board conversations through that process over the next weeks as well okay anything [51:06] else we've completed the the agenda is there any objection to a journey hearing [51:13] none we are adjourned thank you everybody