that obstruct something that would >> I told. >> Okay. Good evening everyone. And number two, comments. just finished a couple meeting on top on that come back. And that's the hiring direction on that [Music] budget. Who's there? Just a couple updates with far Tuesday local mayors of represent. She gave it up to a lot of interaction kind of stuff. here last year. our schools and our oral schools are definitely doing a lot to make sure that we have a good uh district here, good education system for our our uh children. um a lot going on there when it comes to their just continually working on their curriculums and making sure that they're injecting um character into our students and um teaching them how to kind of you know be adults one day and that sort of thing. And they're also expanding a lot into more uh programming in classes related to trades and and trying to prepare students for a diverse set of careers in the future. So good to get updates about that and all that the school district is doing. So, there's a couple of updates um there. And then a reminder before I in case I forget at the end of the meeting, just an upcoming event. I know Janette's been putting out information about this is next uh Tuesday, weekly day. There's a ll waters association and the mining creek wershed district are hosting event at oral city hall from 5:00 pm to 7:30 p.m. I think it's mostly sponsored by the waters association and that looks like a good event and some updates about what they've been up to and and talking about again water quality issues especially in Long Lake itself. So I wanted to get that out there and then we'll do other updates soon. I know you've been busy sending out uh uh lists or messages lately about other upcoming events. There's a Halloween event coming up as well, right? So So a few updates there. What's been going on in Lone Lake and elsewhere? With that, we'll move on to item five, which is to approve this evening's agenda. >> I'll make a motion to approve your previous. All right. Thank the motion and the second. Any further discussion? All those in favor signify by saying I >> I opposed. Motion carries unanimously. Item five is the consent agenda. We have items A through F on the consent agenda this evening, including uh receiving our third quarter 2025 revenues and expenditures. And then um uh giving conditional job offers to two new firefighters, Joseph McDonald and Brian Henrik. to the position position of paid on call firefighters at the uh the Long Lake Fire Department. So, we appreciate those um individuals for stepping forward to being to be firefighters in our community. Any questions from or staff about items on the consent agenda this evening? If not, I'll entertain a motion to approve this evening's consent agenda. >> I'll make a motion to approve this evening's consent agenda. >> Thank you. Motion and a second. Any further discussion? All those in favor? >> I opposed. Motion carries unanimously. >> All right. Item six, open correspondence. Open correspondence is an item on the on the agenda during which the public may address the city council. No formal action is taken by the city council and comments should be limited to five minutes or less. And open correspondence. Comments may also be emailed to city staff by noon on the date of the meeting. Anyone wish to receiving for the correspondence. Oh, okay. And then the submitted email correspondence. All right. Great. Moving right along then item seven, regular business. We will start with item 7A. Approve a furnace and air conditioning replacement uh proposal for City View Plumbing, HVAC and water conditioning for the public works building and Lake Manitaka Communications Commission office space. other works. Director Dirks, you just kick this one off. Sure. >> Good evening, Mayor Miner Council. Uh before you tonight, we have a uh quick uh request to consider a motion to approve the purchase of a air conditioning actually uh one air conditioning complete unit uh heating and air and an additional air unit for a furnace that was installed about eight years ago. So, the uh the uh AC unit uh never got caught up to that uh install back then. So, um we're requesting that at the same time. Uh the uh LMPC is scheduled to move in um November 1st and I've been uh for the lack of better terms discussing with former administrator for months. on trying to uh come to a resolution on heating and air for this and and here we are two weeks before move in asking the council for approval of a heating and air unit for our new tenants plus uh air conditioning unit for upstairs one of them upstairs. Um, we submitted or solicited quotes from two local vendors. Uh, High Road Heating and Air, which is our direct neighbor to the west of the shop. And then, of course, everybody knows City View Plumbing, Heating, and Long Lake. Uh, they both submitted bids. uh they were less than $100 from each other with City View adding a three and a half% discount if we pay in advance or when install. So, we're taking advantage of the three and a half% additional credit, which is roughly 900 bucks, and asking the council to give the blessing for City View Plumbing to install this at the public works shop. Um, it's scheduled for the uh October 28th for install. >> Nice. So Sean, um so the downstairs furnace and AC will be complete and that you haven't had um the luxury of air and heat. >> Correct. We actually had to do some rework of duct work upstairs so they had air during the summer. We'll put that back. And uh that'll make three out of the four units in the office parts um functioning and essentially new. And we've got one left upstairs west unit that's been red tagged and will need to be replaced further down the road. >> But what about your area? Like um >> brand new last spring. >> Okay, >> we're good. >> Okay. We made sure we took care of ourselves first. I know the LMPC will be there paying us a rent. Is there a way to is there a way to factor that rent charge into into the um purchase price of this or is it just coming straight from city fund? >> Coming from city fund. >> Okay. >> And the windows their rent has been spent. >> Sure. >> The rent that that was agreed upon is is going to be deposited within the general fund. So I mean the revenue will still be reflected in the general fund but like John mentioned I I we didn't take this repair into consideration what the rent was agreed upon. >> When did the rent start? >> I sold them today for November 1st >> and they did put their money into so we have been the beneficiary but um as you said >> yeah they spent about $80,000 remodeling that office space and it looked very very nice. I'm very very jealous, envious, and any other adjective we can. >> It looks very nice. >> Good. >> So, we got to be uh hospitalitable host and get them hooked up. So, we're looking for a motion to approve that today. I can make a motion to approve your furnace, air conditioning replacements proposed proposal from City View HVAC water and conditioning water conditioning for the public works building in LMCC office space. >> All right, I'll second that. Um I guess I should have Did you put the amount? >> Yeah. in the in the amount of >> 21,067.88 correct. >> Okay, sounds good. So, I seconded that. Any further discussion? All right. Can I just ask um you know, we're putting in new H or will I think on putting new HA on the uh fire station. Is there any, you know, any This is a not bad contractor, but we're likely going to be I I don't know if there's any This is probably a different installation. Obviously, that's a rooftop. >> These are more of a residential unit. >> Okay. >> Any other uh questions, comments? All right. Um all those in favor >> I opposed. Motion carries unanimously. >> John, >> thank you. >> Item 7B, authorized staff to advertise by full-time public works maintenance worker two, but I'm happy I wrote it on your behalf. Um of um maintenance worker one. We do have an opening on our public works department right now and rather than retiring a worker one level opening >> check your mic. Sorry. >> There we go. >> Staff is recommending Oh goodness, that was a surprise. staff is recommending that um the city council consider author authorization to staff to post for a maintenance worker two-level employee. That um employee would some be someone who already has a minimum of two years experience in the water and wastewater field has already obtained their um drinking water treatment and sanitary sewer collections licenses. Um so essentially someone who comes in with a little more experience who can um immediately be a little more of a little more of a support for our public works director who is currently quite busy with two other entry level candidates. It really does um you know put a strain on accomplishing some essential functions there. So, um, staff is just seeking a motion for, uh, authorization to approve a revised job description for the public works maintenance worker 2 position and to authorize us to advertise and solicit applications for that position. Um, the positions already in our salary pay plan, the position description, the reason we're asking you to approve that again tonight, has less to do with content and more to do with format. uh it is a first position description for us under a new format versus the old uh Times New Roman font format. We are implementing a new format and also added a little bit more language about um for this particular position especially given it should already have its water and sewer lensure. We want to make sure that we reflect that this individual um should be able to have a little bit of math skills to accomplish the um calculations that are necessary for some of the water reporting and and essential functions. So, we just want to make sure that those abilities are reflected in the position description. >> I can make that motion. discussion on this. Um, I'll make a motion to approve the job description for public works maintenance worker two position revisit applications for position. >> Thank you. A motion and a second. Any further discussion? All those in favor? I opposed. Motion carries unanimously. Thanks for that Sean that one. All right, moving along to seven and Charlie consider approval of roof replacement proposal for 50 hall. >> Actually, I'd like to make a suggestion given that we have members of fire department here and Steve McDonald with Abdo. Could we perhaps rearrange? Uh, let's bump E up to C and maybe we can just >> Yeah, >> I like that. Let's do that. Okay, good. So, move on to item 7C, uh, presentation by the Lon Lake Fire Relief Association requesting a fire pension benefit level change. Mr. Steve McDonald. Right. >> And I I just want to kick this out. We'll receive by just getting a little background information real quick from based on last time you were here. You were here back in in February on February 4th, 2025 and you gave a really good presentation. I was looking at our meeting notes from that meeting earlier today and just refreshed my memory and uh you brought the relief associate association brought together a proposal to do an increase and back at that time we had discussions about um the service area change and the neessary change that occurred in the city of Oral back starting July 2024 and there were some questions about whether whether or not the 2% money or the state fire rate was impacted by that and I think at time right you confirm that that amount had not been those differences had not been factored in and the council expressed overall concern or not concern um um appreciation for the fire department for bringing forward a proposal that we just want to make sure that the the numbers kind of added up based on that service level off with that. Welcome back after since February, welcome back to our council. >> I'm biased. I knew it was recently, but I didn't realize. >> I I was surprised, too. I had no idea it was that long ago. >> Well, that's great. Thank you for the opportunity to get in front of you again. Um, as you mentioned, the the 2% aid is a major factor uh in this and it is updated for the just the along Lake area. Um I'll I'll go over uh just the overview. Um some of the things that I need to cover if that's okay. >> Of course. >> Um the uh yeah, our our objective here is to uh project future um uh assets and obligations and to determine whether a municipal or municipal obligation would be uh required. Um again this is a projection and it's based on management estimates things around interest rate retirees those kind of things are assumptions. So as you know with any projection things can change when you're looking out five years. Um so just a summary of some of the significant assumptions. Um we started with asset balances at the end of 24 123124 but we updated projections for 25 based on I think last month's value. So when we used 5% project the the overall asset increase it's outperformed that through this point in the year. Um and we used a conservative 7%. So even though the funds have probably earned more than seven uh just projecting what might happen in the next couple months 7% seemed conservative. We also assumed that um the fund would return 5% each year for the from 26 to 230. Uh again that's conservative relative to how the performance has been the last 10 years. So um those are major calculations and um the state aid is only considered in the long lake area and based on the 25 2025 information that comes from the state. >> So could you say a couple could just clarify that when you say Long Lake area do you mean the Long Lake fire service area or do you mean just the city of Long Lake itself? >> The current service or the service fire service. Okay. >> And then we assume a three and a half% increase in that state aid from that point forward. Okay. >> Um, based on the calculations, there's there isn't an assumption of or a voluntary contribution or required contribution with those member states. Um, on the expenditure side, um, we work with the department to determine who might retire in the next five years and factor that into the calculation because obviously if you have a large payout that affects the asset balances. uh administrative expenses, we assumed a 3% increase per year using 2024 as a base and then the uh state statutes give us the formula on how we calculate uh future projections. So we're following the state um statute uh system for calculating the uh any required municipal contribution. And then you're currently at $7,000 in benefit level. Um we've put together three scenarios. Uh it could increase from 7,000 to uh 8,500 in 2026. Uh 9,000 or 9500. So uh again each of those uh certainly uh help calculate a different funding level. I do make a note at the bottom of page four that again assuming a 5% positive increase because of five years there's no municipal contribution. Say that you'd have a negative return of 5% that could trigger a municipal contribution at the $9,000 level and the $9500 level. Um again that would be just a logical question for people to ask. What if we have a negative return? Just giving you some idea >> is that that's just a negative return in one year in that scenario. >> Yes. >> And so we make a contribution for that year. Um >> yeah. >> Can you um back off of the I mean suppose the market did uh kind of take a turn for the worse. Can you back off although we approve it for um let's just say example 9K um In 2027, if the market went south, could we kind of reduce that or is that now possible? >> I think once you approve the the benefit level, that's going to be the benefit. >> Okay. So, you won't move it. >> That's your obligation that you're committing to, >> but you couldn't move it for the following year, you know. Okay. Um, so the current, you made a good point. The current service area is changing in the commercial buildings to 2%. These calculations include all of the 2% money adjustments. But what about if Madina and the service area is taken out? >> Right. I don't know if you were made aware of that, but it's, you know, it's looking this would be for starting January 2026, which mind you, it's going to be a really all new fire department, but um most the city of Madina most likely will not be continuing service with the new fire department and and so um that's I think about maybe 25% of the southern part of Madina. Do you see that that would impact your projections at all? >> I I would have to look at the or the market value of what that might be. Do you have an idea of percentage >> of market value or percentage? >> If there's like a proxy could be the percent of the budget that Madina was relative to >> Oh, wouldn't be right. I think they were I want to I want to say I look for the numbers like six% or so. >> I think around six as well >> as the overall >> right around there. >> Yeah. I think with these uh interest projections you would be covered but your best uh return >> yeah I I don't think that that would change these numbers >> because for um the percentage we've gone lower because I'm looking at your graph. >> Yeah. >> Um the percentage is over a hundred that expuned, but you kind of want a little bit of cushion. >> Yeah. And I think that, you know, if we look at the 8,500 benefit level, you can see you're starting at 136%. So, um I I think that's a bigger point to be looking at uh benefit increases the way you are. Um the 8500 the lowest it gets is 120% which is still a healthy funding level. Um at 85 or 9,000 you go down to 114%. Um with that assumption and then at 9500 the low that it gets to is 108%. Again that's assuming a 5% return for each of those years. So when you recommend uh funding levels, what do you feel comfortable with in terms of risk for percentage? um you know just even if you if you got to 100% that may not trigger municipal contribution but I think the question is important and again the um from my point of view anything over well over 100% is going to be acceptable you are you do have um increased risk if the rate of return is doesn't earn that 5%. You know, at 108% you don't have a lot, but it the municipal contribution is really triggered by the state aid plus the the interest return minus what's called normal cost. So, the pension obligations next year minus the pension obligations this year is what your cost is how much your obligation for coins goes up. So that's subtracted from the revenue plus or minus your administrative expenses. So it's not necessarily that you that your funding that drives that. It's more your rate of return. That's the biggest variable in calculating municipal contributions. That's a lot of words. I understand that might not be super clear. Um but it's a fairly straightforward calculation. >> And so can you predict the rate of return? >> Cash performance is no guarantee of future returns. Um again if you look at I don't know it's been 20 21 we might had a negative return. Somebody that's an investment person might be able to recall. Um, what's it? >> No, I mean we got to talking. Yeah. So, um, March of 2020 just [Laughter] Yeah, I think that your point the reality point at the risk, right? That's why you have the buffer because >> municipalities are they're funding that part of the portfolio. >> That's the insurance policy that does >> allow this have that. >> Yeah. Yeah. >> So the the portfolio you're looking at really those two pieces kind of I think of it as a 41k mutual fund looking thing and then that insurance policy that the city >> so that's why you you build that buffer into it >> and we got the talk we got to talk shop but um you know fundamentally that buffer should be a function of how volatile that that mutual fund is like if you're in treasury that buffer could be small market exposed assets That buffer should be bigger, but it's also over time that you were still in there that performs better. So, you kind of want to have a >> So, would you feel comfortable with a a buffer that's slightly over 100% like 110%? >> I mean, I I would I um Yeah, if you guys really want to put yourself references and like that 110% I mean, I saw one, you know, from the Netherlands, they required 125 other places. you know, 110 and I I think historically we've kind of lived around that 110. I personally feel comfortable with that. >> Okay. >> Um, not that you can trust me. >> You have a more circle data than I do in my head. >> Yeah. Okay. Um, I think it really is. >> Yeah. >> But you don't We're at 136 right now. So, in my opinion, there needs to be an adjustment to the benefit. So, question is what amount >> is Steve is your understanding we the in this elite association with that 110% has been kind of that threshold that >> that's my recollection right around there um and that feels like a safe number >> can I ask a question about um in expenditures when they're talking about pensions paid it says that the assumed based on interviews with the members I'm assuming that those are like those are current interviews that were conducted Um, is that do we is that information public at all? Do we know? >> Yeah. Well, I I can give you that. Well, and I don't know if anybody wants to talk about what >> come up. I'm vice president. Uh for this year we took uh all members that are currently over 20 years and are over 50 years of age and then I also put myself in there to retire over the next and that would be 20 years. >> This is probably a pretty reasonable estimate when we're basing it. This is probably worst case. This could be judging worst case basically the highest members >> that have the most amount of money to draw from. >> Okay, >> that's five in the next year or next five years. >> Next five. Next five. >> Okay. members that have already but there will be a few that jump as soon as we approve this wouldn't >> so when you jump just to clarify like so if you were to take your pension what happens then do you start acrewing either you start from ground zero can you go back and work for the fire department and start a new pension. >> No. >> Well, you can start a new work for a new fire department. So, a new pension there, >> but you can't. So Steve or or Ryan is is there any um this five five and five years is one thing but if there's sort of a let's say mass exodus or something on January 1, you know, have you done any random numbers to see how that would impact the the funds then or >> probably I I know there's three or four of them that I haven't come to just like I know there are some people that aren't going to leave that I put in there >> just like you know projects Okay. >> And this this would go into effect on January 1. >> Okay. >> Okay. >> This is all transparent, right? >> Yeah. Steve, do you have any experience with that? That means so that and we were talking about this a little bit yesterday with our um 103 city council colleagues that were negotiating a new grant powers agreement and we talked to Rose a couple of days ago um from the state auditor's office and she makes it seem like it's fairly seamless process but that we have to you know identify new bylaws and become a new new name and new department and that sort of thing. Um but if that's supposed to take effect on on January 1 is the goal and it's going to happen but if If somebody retires on January 15th and those kind of transition documents haven't been, you know, made officially a work out, is there any kind of is can you see any issues with that during the standing room period? >> I don't know. You know, we go to those questions, you know, because ultimately they they are blessing whatever You find that if we're really clear with the scenarios, their guidance pretty always. Yeah. I guess I would want to hear from how they're going to interpret that. >> Would that change the um our our liability? Um would it increase like because we're liable to pick up the difference. But if the um structure of the fire department changes or the JPA changes, would that include additional people taking the risk with us partner so to speak in the risk? >> Correct. I think once once everything solidified yeah there'd be roughly a you know 15% 85% you know risk um separate difference there was I think what the plan is or the goal is but just a little concerned about in the in the interim how that might you know let's say it takes longer let's you know the relief association I think has to approve these bylaw the bylaw change the new name there'll be a little bit a few different you know word changes here and there and so if they don't do that until you know association doesn't approve it till February 15th or something. What what kind of issues or liability is there in that you know 45 day window in that example is concern that I have um but I don't have an answer off the top of my head on that one certainly could look into it. >> Yeah. I don't want to do anything to to hold it up or anything. I think it's, you know, it makes sense to move forward. It just I know that's a concern I have. I don't know if you had any else looked into that any further to uh drill down on that or >> I think the meeting was last night the bylaw changes. >> Correct. We've we've um has been so I've I've worked um a little bit with Rose on making sure that this transition is is as seamless as possible. Um her and I are in continued conversations as we go through this. Um at last night's meeting we talked about it would be brought to the members to vote on the amended bylaws in December. I believe it was the December 8th meeting. Sorry gentlemen. >> Um so in December, early December. >> Um and that will fulfill our notice period. I don't know about that. >> So, second. >> Yes. And then the our council will be approving their vote on December 16th. So, bylaws should be um approved with the new name before the end of the year. If that answers your question. >> Yeah. At least the timeline allows for correct association approves them and that sort of thing. So, I'm kind of new to this um but if we were to um vote for the funding increase in funding levels and then the um we go through the name change and the let's just say structural change of the U relief association in terms of partners. Um is it better to wait so that would they be voting on it as well or is that some decision we're making unilaterally before um the bylaws change and partners because it sounds like um it's not the relief association isn't just going to be the Long Lake Relief Association as I understand but it's going to include additional partners. Am I correct about that? >> At least one additional partner. >> Okay. >> So is it is the timing you know I mean I think we should give a there needs to be an increase but um is the timing right now? As I think about this, I think are are we making prudent decisions that our partner city is going to say is prudent. >> Yeah, >> that's and they are our partner in this. Um so I I you know as we make decision as long as we're going in with that. >> Yeah. >> Uh our future partners can't be that in my opinion. So I'm comfortable doing an increase now and then if we do have a b if there is something with the bylaw that doesn't get done well then still Long Lake Fire Department that we would still make the same decisions in my opinion >> and you can come back and visit it again and increase it even more once the um the uh formation of the uh new structure is >> but you don't you don't want to go through this process right >> it gets expensive >> yeah well I think it's like five grand for so it's just over 1% of the funds assets get paid to do Is that right? >> Yeah. Yeah. So, whatever you're paying 15 every time you do sorry 5%. >> Okay. I think they are deserving of an increase obviously and u and but to your point we need to be prudent and um I think because of this transition I think that 110% is important to me uh to maintain. So that would me in that the 9,000 level. But um could I can I make a suggestion or um if I mean if you just look at the three scenarios the the percentages are roughly linear. So for every 500 bucks a percent, right? So if if we were to go to 9200, I think that takes it to 110%. >> Go to 9200. >> I I I would be comfortable with the 9200 and I think our partners in the future say we're being prudent and the actial documents I read today will also agree that that's a reasonable level. That's my opinion. I think that seems fair based on what what um you know what Steve said and consistent. I spoke with Mr. Shaughnessy earlier today too and was um a lot of history with the relief association. He kind of mentions 110% is a very consistent number that's been used over time and um some industry kind of standards out there that Mike had mentioned that are followed as well. Uh yeah, I'll make a motion. >> Um I'll make a motion belonging fire department as a motion. Um >> there's a motion on page 72. >> All right. Sorry. I think I got it. Sorry. I'll make a motion to increase the pension benefit level to 9,200 per year of service. >> Can I just see one other question, too? I know this is bringing up another monkey wrench. Um, but it's not going to go into effect until 2020 uh >> is that negot can you do you need that timeline to kind of um >> Okay. Okay. So, period that you have to do it. Okay. I just was wondering if that was something that is also a variable that you could switch. >> Okay. >> Okay. Okay. Then I second the motion. >> Oh, okay. Good point. Do we need to modify the motion? The name of the fire department changes Long Lake Fire Department or whatever. >> Long is currently the Long Lake Fire Department. right now and then >> I think the agreements take care of the transition. >> Okay. >> All right. So, motion and a second. Any further questions or discussion? >> So, um just to add the uncertainty of this transition that's happening. Um I don't know is there any is there any I didn't hear like a definitive answer on how smooth this is going to be that we're a decision now that is going to apply to Boro and Long Lake and first hopefully um I guess I don't know what how that works and so I mean I'm supportive of this but I don't want to I'm just wondering is there anything that we're not thinking about that could come back and like oh man make that decision. I don't know you you've kind of addressed this or thought about this more than Yeah, I mean I look at this you know if if our current one fire department contract is going I would still make the same and that scenario versus having JPA happen to me they seem like they get reduced to an equivalent action now and then >> thised at at a relief association meeting um at all going over that. >> No, we just talked about last night. >> Yeah, the or like declare orno is not a member of the board of currently a member of the fire advisory board which is different than association >> to that point. the bylaws will need to be changed to that as well because right now city admin and council and fire department are three people board meetings in Long Lake and that needs to go with the APA members though I shouldn't be there to be and Ryan to John's point anybody from the police association that you know had that conversation with Rose like hey we got this new fire department starting on January 1 is this is It's going to create an issue. >> We don't know. We're trying to figure out where the 2% money is going for right now. And right now Department of Revenue >> that's the six months 2024. How does that factor is Steve's estimates here? Is that >> that money? >> So these are >> conservative. >> Okay. >> We plan for the first year $4,000 $4,000. Hopefully you'll recover that400, >> but we did not add the additional $4,000. >> Oh, okay. You may get it back. >> I don't just another question. What kind of investments do you have your funds in? FBI >> state board of investment funds. >> Yeah. As far as the 2% money kind of my we we talked about this with you know Oro back in the spring and my understanding was that it wasn't neither neither city was going to be able to claim that receive that 2% money for 2024 because um it was sort of split in six months. You had to serve it for Yeah. did serve that area for an entire year. >> July 1st, July 1st. That clock started off January 1, 202. Right. >> Yeah, I think that's correct. Sounds familiar. >> Right. >> Yes. Yep. And that's Yeah. just I'll tell with all all of you here that um we met with Dan met with Mary Tai and council member Peterson last night back in the office there in the conference room and and we really down to everything being I think figured out. Um just we're waiting to hear back from Orno's attorney on meetings language and and u otherwise we're we're hopeful that Orno can approve the joint prize agreement next Monday and we're calling a special session of our council for next Thursday the 30th to approve the JPA and lease uh agreement. So that is the plan as of now and unless some kind of you know wrench gets thrown in there somewhere hopefully it'll happen and it'll be effective on January 1st. So making a lot of progress but yeah this relative association is is kind of a thing that was kind of thrown at the last minute. We we actually I'm sorry. We do have to work in some language in the DAP here at the last minute to kind of cover some things that Rose suggests be covered in joint powers agreement to kind of address some things and where the liability is and the bylaw change. So making progress there. All right. Motion and a second. Any further discussion or questions? All right. All those in favor? I opposed. Motion carries unanimously. All right, good work. Thanks for coming back with more additional information. >> Okay, so we'll move we'll go back to item 7C, consider approval of the roof replacement proposal for city hall. Thank you, Mayor. >> They don't want talked about the rooftop units next. Maybe that would hurt their interests, but >> apparently those were a little less exciting. Um, so, um, mayor and council, this is a subject that came up. We we had budgeted um $50,000 in um building maintenance and repairs for improvements, anticipating improvements to city hall in 25 to include a potential re-roof project. Um we had um former administrator Resy had been working with one vendor um to explore a possible insurance claim um for some damages served that really wasn't successful. I also had started the process of obtaining some quotes. Um with his departure and the end of the budget year coming quickly, um we decided to get the ball rolling um if we wanted to move forward with that as a budgeted item this year and obtain a lot more folks. So I've been contact with in contact with a number of groupers. Um the most uh the most favorable proposal we received is actually from a local vendor right here all around uh property preservation of Long Lake Gunway Boulevard. So I just want to mention you know the roof is a good 23 years old. Um I have been provided with roof reports that um do so it's showing its age. There's you know some bumps and bruising for hail damage. We've got some exposed now and lifting, actually lifting nail heads out of the roof. Um, shingles beginning to uplift as they're losing their adhesive, some minor tearing in locations. Um, damage to the ridge vents. Separate from that, it's hard to notice at night. Um, but uh I actually thought there's an area right in the entryway where the metal flaking, the white flaking is coming off the fascia in the entryway of city hall. Originally, I was sort of uh looking at proposals to just replace maybe just the entryway section, but after taking a little tour around the building, I discovered the flake flaking extends further than I thought. Um I'm not necessarily uh recommending anything there but they do have a proposal for full replacement of the roof and the sophet and fasia as in >> the metal fasia or >> so you can't just paint it and I think whatever coating is on there right now is just starting to flake off with age. >> Can I ask you a question? So, I'll start. I just kind of maybe I'm not seeing it, but it says the suffix and fashion. It's $2,000, but >> that was just the one section. >> Okay. I just That's what I wanted. >> The other one was that quote been for all of it. Uh >> yeah. >> Yeah, that would have been a higher number, but that was uh that was a little less diligence in walking around the building. And case replacement is provided as an option. It none of this is anything we need to do now. Exactly. I mean >> it it is in the budget year. It would not be in the budget. It would not be a budgeted expense for next year. Um I I have been obtaining a lot of quotes from responsible vendors. I feel fairly confident I am not going to get a better quote than I received for asphalt shingles. I do want to mention that you know um although in in the dream world uh for me like you know metal roofs can be beautiful and so I did actually ask um the lowest favorable quote we received here um can you just give me an idea what that would do to this and He basically confirmed that we'd be looking at upwards of 100,000 to do a standing steam roof and or standing seam roof and as he said it would look great but very expensive. >> Thank you. >> So the roof material proposed is you know your standard >> 30ear shingles or >> your standard 30-year shingle although with the Owens Corning duration um shingles which is what we have a couple samples here today just for fun to take a look at. These are, you know, kind of speed up samples that are taken sight to sight, so they don't look exactly like the new one would look, right? But it gives you some color ideas to look at. Um, the uh they are actually a preferred vendor for Owens Corning. So, they have the ability to register us for actually I think it's a 50 years infect warranty >> because they cover vendor status. was the prices for the timberline >> for beyond other >> and what we have on there now isn't that a 30-year single? >> Yep. >> But we're 23 years. So >> apparently that's false. >> Yep. I I would say there's I don't know if you're familiar with zippering, but that's what you're kind of starting to see up there is you'll see there's areas where the pads are kind of starting to separate and slide a little bit. They're starting to get this like zippering effect. >> Then we have some repair on the the ridge. >> Public works still emergency repair. Yes. >> And is there leak in the Huh? >> There there is some cracking in the boots around some of the pipes that are up there. So, we're aware that there could be the possibility of some damage to some decking, but leaks that extend beyond that, we have no detect. We haven't detected. >> No. No. >> And unfortunately, I think with the location of the missing piece, um, when there are leaks, we're not going to notice them right away because >> of the location, >> it will affect city hall. Yeah. It'll be right above it. >> So, we'll know it. >> Just look for the water spot. >> Okay. Are those timberline shingles? >> Are they architectural shingles or more? >> Yeah, architectural but solid green. Kind of a green black, but the green is kind of starting to flake off more and more a little bit. Would you do the face at the same time? That's the face that doesn't go in under the shingles. >> Are there gutters on this building? >> No. >> If it's metal, it might suck up under >> right. >> I do think there's probably a labor cost savings that you receive from doing them at the same time, but again, that's it. I have imported as an option. Um >> did you did they quote that >> um with that in mind that it would be done at the same time? >> Yes. >> Yes. Was intending to do the entire job >> and the top is bad too. I mean it's underneath not getting sun right. >> Um I don't there are areas that it's in good shape and other areas that it's just going a little eight. You know nothing looks quite so smooth on the market. >> What What do we have budget for? >> Uh 12,000 for a full sit and faceare replacement. >> But 50 you said budgeted. Sorry. 50,000 was >> Yes. And that's 49,000 remaining. >> And so that's for >> in the um city hall facility. >> So if we don't use that money, that'll just kind of go into the next year. >> It just goes into the general fund cash. >> Yeah. >> It doesn't it doesn't have a line item. that goes into the cash balance. >> How are we doing on this year's >> 50%. >> What do you mean? >> Um >> I mean overall is there are we over on other things like when we're buying Hback for the >> and I was actually going to mention to you too the HVAC we have 9,400 remaining. So we will be slightly over budget. Unfortunately that was an emergency purchase that I think we should have a little bit better. Um right now in the general >> Yeah. >> So the general fund um we're at 63 at the end of September we were at 63% of expenses. So in my opinion um we're doing pretty good at the end of September. You would kind of expect around a 75%. And that also does include I'd like to point out I enter all of our annual charges. I enter all those up in usually mid year if there's any annual um adjustments or transfers those get taken care of right away. Um so we're at 63%. I do expect legal fees will be higher in the next couple months but other than that I don't foresee anything else um significant that I would warn council to be aware of. Um also with this we there will be a savings and staffing in both public works and city hall for 2025. Um, now we did have to do we, as you're aware, we have some unused vacation payouts. So, it's not as large of a um staffing savings as you might think because there are there are payouts and employee leaves for unused vacation time. But nevertheless, we will still be operating under budget. So we're currently at 63.22%. >> So and you said we have 49,000 >> 49,400 remaining in that on that in that budget line item. And actually for city hall facilities a department as of se September 30th we were only at 20% of the budget um because we saved money in a lot of other places. main fighting machine. >> Um >> 318 for the roof replacement only. 438 for roof and >> basis. When we don't have gutters, would that kind of do the sopets deteriorate faster without gutters? >> Well, but you wouldn't see the stop or the No, it's the fascia that's deteriorating. Then they would be covering up the fascia. But >> um >> the whole clean new look is what it represents on. >> Well, can we fix up some of the entryway too then when we're like straightening up that collards or whatever we call I know. Can you Can you jack it up? Like >> I have one item under other business to bring up actually that's related to more front entry improvements. >> Wasn't a budget to that. >> We'll talk about that. >> We'll talk about that under that. you both. >> I would make sure to let you know if >> So I coming into tonight, I was going to say I we could wait another year or six months or whatever to do this, but now I'm kind of leaning towards doing it. But especially if we have budget for it, although then you you know, we went over on the Hback, but then there's maybe something left over here that I don't know. I guess you work things >> higher fire department expenses next year and just just the way the budget is working out, it'll be to budget for something like this in the next couple of years than it is right now. That's that's the honest assessment. >> Um >> would it make sense though to have gutters at least over like the doors or something? >> We can certainly look at that in a future year. >> Um they can put those up >> and and Yeah, exactly. We can put those up anytime and you know determine where where would be the most effective place to do that. Um I I do think a city hall um roof line uh and overall refresh is in order. >> Would they paint the would they How would they paint match this the um >> it's all white. >> It's already >> it's white. >> No, it's painted metal. Whatever the color is. I don't know. You have to pick what color then stick would be green or black or >> No, actually that's that's the board underneath the fascia, but the fascia itself is actually white. >> Oh, okay. >> What color is it now? >> Oh, well, you can do different colors. I mean, if it's a metal fascia, they have preainted brown. >> If there was an option for colors, we would probably do a black. blend in with the >> what what color would be? >> Well, there's a couple >> be that weathered wood or whatever. That's what I have. >> We are we've been leaning toward something more to be a little more complimentary to everything that's around us. Um we can't do anything with the stuckco and the red brick. They are what they are. >> And does that would that go with the stuckco and the red brick? >> Um There's a couple options there that I I do think I do think a couple of them we went outside and stood and stared at them in the sunlight and um >> everyone is welcome if you would like. [Music] >> That might be a little more than we're up for, but um we could certainly prompt them up here after the meeting. and get the council's input because that's a very comparable color palette to what's outside. >> There we go. >> They didn't offer any other color color than white on this station. >> No, we didn't even discuss it. >> There has to be other colors. >> I understand. >> I mean, maybe white is the correct one, but I mean there are other colors. >> I there are um >> painted aluminum, right? I mean, >> I think we can look into it if they have it. >> Yeah, it's like Um, we can certainly look into it. We didn't we didn't ask about it. We were focused on obtaining the quote. >> But if we're going to go forward with it, >> for the next 23 years, apparently >> it's a 30-year shingle. I guess we'll be doing it again in 23. >> Kind of wish they' asked me about the green, but you know, we go, what would they do if um we said we wanted to cut on the warranty? Would they re do the whole thing? manufacturer warranty. So that's >> right. Exactly. No, that's >> what you're looking for is, you know, product feedback, not not, you know, years >> natural wear and tear. >> All right. I'm going to do a complete about face and I'll make a motion to approve a pricing proposal for a full city hall ro roof saucet and facial replacement from all-around property preservation of Long Lake, Minnesota in the amount of $43,800 and to authorize staff to approve additional incidental costs associated with any necessary roof decking repairs. >> All right, I'll second that. All right, a motion and a second. Any further discussion? >> Can I ask one question? When could they get to it? >> Very soon. >> Okay. >> Very soon. They said they could have it because they're local and right in town. They said uh this job would likely be able to be something that they can squeeze in due to proximity. So >> yeah, exactly. They she was anticipating they could if the weather holds and conditions stay favorable, it should be done before December >> or before mid December. That's great. All right. Motion seconded for discussion. All those in favor? I opposed. Motion carried unanimously. Let's work on that. Glad that we can move forward on that after the 23 year old group. >> Thank you very much. >> Yeah. Thank you. All right. Keep this thing going here. Now, let's do item 7D. Approve. removing and replacement five HVAC rooftop units are to be used at fire station one >> and I will be taking this on today Mr. Mayor. Um, today I will be presenting this on behalf of Chief Highland. He has gathered three quotes for replacing all five rooftop HVAC RTU units at station one. It is the understanding of both um, Chief Highland and myself that this would be run through the current fire contract. Now exactly how that will work um given a possible percentage change in 2026 we will do him and I Adam and I have discussed um looking at that further but this would be around through the current fire contract. So, the the three bids that um Chief Highland has received, he received one bid from New Century Service for $13,983.75. This vendor is well known to the fire department and has done a lot of work at the fire department. Um, and there he's very familiar with the facility itself. The second bid that was obtained by Chief Highland was for 99,875. Um, This this vendor comes highly recommended um by the Oro public works department. And the third bid that was received was from a modern heating and air for $77,000. The reason that this bid was substantially less was because the contractor offered to complete job essentially at cost because on an annual basis he performs one to two proono jobs a year. Um I at the time that Chief Highland prepared this report, he did not have a recommendation, which is why the motion is to approve a bid from and it is blank for the removal and replacement of five HVAC units at the on the roof of station one in an amount not to exceed. As I mentioned, um, Chief Highland did not make a recommendation at the time and was actually looking to have that that information decided by council. However, after talking with Adam Edwards and Orino um, and Mayor Miner, we have actually asked the chief to make a recommendation just so we knew what his thoughts were. And he sent me the following email. He said, "I would recommend New Century Service to remove and replace five heating and air conditioning units, RCUs. They have done considerable amount of work at both stations and are very familiar with our facilities. NPS has always been fair and stands by their work. So based on that email, Chief Highland is recommending the first." >> So what about Gator? because they said that's highly recommended by orno public works and I'm not just like >> no um that is a fair question in an email that Chief Highland sent to Adam Edwards um he did also recommend to oro proceeding with new century um he said in an email to Adam Edwards, he said, "Regarding the quote for fire station one HVAC units, I recommend proceeding with new century service. Will modern heating and air submitted the lowest bid and a firefighter from our team has had positive experience them? News century has service has constantly performed a significant amount of work at both stations consistently." >> This is from Chief Highland to Adam >> for their for their approval. So you said New Century has consistently performed a significant amount of work at both stations. I trust their professionalism and the quality of their work and they have always treated us well. The Ditter recommendation came from DJ and he spoke highly of them as well. That is all the information. >> What did Adam >> any response? >> I was prepared. Yes. Um, so Adam Edwards um responded to that email saying, "Mike, thanks for the rundown. We or will use new century cost of 1039835 to base the calculation for our council's action on if we use an adjusted 2025 or allocation cost of 85% the portion would be 80,400. This is the dollar amount we will ask for authorization from council. >> Okay. So they we approve this then they have to approve it at their council meeting. >> Correct? >> Because it will be run through the fire contract. >> Yeah. So they we both need to approve it. Um I I have a question about warranties. Uh did the 10 years we have to have uh to compare we have to know what warranties each offering and also there's exclusions like uh modern heating here says exclusions power and control wiring um service repair and warranted existing equipment plumbing. Um, and I don't know what is excluded. Yeah. So, when it says power and control wiring excluded from modern heating air, I don't see that on the new century service list of exclusions. >> And I believe that was one of the concerns that came up when Steve Pil was making the recommendation. Um because Adam Edwards had also asked about additional costs such as electrical and plumbing that were not listed in their quote but may um may be costs that are incurred. And so I I believe that given those given those possibilities is one of the reasons that she decided not to go with them. the warranty on the other one. >> I do. Oh, um, if you look at the bottom bullet point, it says one year parts and labor warranty. >> Yeah. On new century. >> A new century. >> And I'm sorry, I don't I don't know um if there would be a warranty on the modern heating. What it says? NPS would like to include a free of charge PM for 2026 if PM agreement for 2027 is signed at >> I believe I believe that was mentioned before as that was a maintenance maintenance. >> Do we have a preventative maintenance agreement now with anybody? >> Not that I'm aware of, >> but there could be. I I don't know if I would have been in a situation where I sort of been informed of that yet. >> I was just curious what their cost would be um for7 that would that just be preventative maintenance on the eight unit or would it be on anything that we have? >> I believe just the test unit, >> but I can get clarification on that. >> So on our motion, do we say the vendor and then do >> not exceed it not to exceed this dollar amount or the remaining amount. >> I think in this situation if if you're if you're going to decide to go with Chief Highland's recommendation, then it would be appropriate to use >> the dollar amount >> the dollar amount he provided. The only reason that we had originally left other than not knowing the vendor, um I think if if your intention was to go with modern heating and air, I think it would be it would be safe to adjust the amount a little bit in case there were cost that we weren't aware of. Lord knows that they're gonna >> oh for the percentages >> I think in the way that we we word that >> if we just use this number >> we'll pay the remainder >> typically what we have always done is >> the action exactly as you >> correct >> to be purchased and and I think it would be appropriate too that to we could add them there and correct me if I'm wrong to say to be purchased under exists the entire contract. >> So, does that mean we're going to bill Madina for their part? >> That is um that is not we will be talking about that a little bit. I have had a conversation with Madina myself as far as um process in the next couple months and how things will work out. But I I think that that might be a decision that is made. I was going to add it to our fire advisory board meeting that we could discuss as leaders and how that would be allocated. >> It did come up at our last fire. I can't remember. >> Yeah. I mean, they weren't >> my question, >> but we do have a contract >> in my but and my thought was in the situation. If you recall, I was actually just reading the minutes from the last fire advisory board meeting and um Chief Highland brought to our attention that there were two units that currently needed to be replaced. And at that time is when we when we were starting to discuss the idea of it would be cost beneficial to do all five at the same time versus just the two. >> And so in that in that situation, I do think that two is um fair and reasonable. >> Those two were probably in need of replacement. correct there. We were in a situation where we were going to have to make a decision this year about replacing two. Um the fact that we've chosen to do five is a little bit different. So I think it would be appropriate to I think we could um talk at the next fire advisory morning board meeting about how to properly allocate. >> Correct. And given that it's not such a defining amount, I don't think that it should affect our vote with whether how whether or not we decide to allocate with Madina. I don't think that should affect our vote at all because >> No. >> So, is this a recent um um quote because it says the date is 7:15 2025. It expired 814 2025. And I'm referring to the new century service quote. >> I believe this was the first the first quote that was received by Chief Highland in preparation for the last fire advisory board meeting. >> Okay. >> Um >> so I don't know if I apologize. I don't >> maybe the numbers have changed but maybe it hasn't. >> Is it still good? >> I I believe is our responsibility to approve what was provided. >> Okay. >> That's all I can. Yeah, >> not exceed the quoted amount of correct. >> This is all that we were given by councilman. Go ahead. >> I want to make I'll make approve from street service for the replacement unit 103983. Second. >> All right. Unless somebody else wants to do that. >> Oh, he's really good at that. That's great. >> All right. Motion a second. My only comment and thought is just um in in the event that or not. I'm assuming that they'll go with Chief's recommendation, but but perhaps if they were to go with the lower the low bid or something like that, is that going to tax what we're doing here tonight? Would we have to reapprove that? you believe or >> let me just bring it back in front of you. >> Okay. >> Well, if they base their approval on the lower amount, then they take 85% of that. Now, they're saying we're going to pay this much, but we peritted then still to go with service at that point because we made this motion. Did we still add to this motion, you know, not exceed the flexibility that or >> subject to approval by the oro city council. approved by >> Okay. >> Because then if they don't approve it but approve the other one, then we can come back and say, "Okay, then we'll go the other one." >> Absolutely. >> All right. Um motion and second a friendly amendment was made there. Um all those in favor I opposed. Motion carries unanimously. Great. Okay, switch up here. Is that >> And I would like to offer to actually um I received some slight language amendment here. Um, essentially we'd like to ask the council to schedule a special city council meeting for um, Thursday, October 30th, 2025, beginning at five o'clock. Um, for um, certain purposes related to all things fire department, which I'd be happy to read aloud a motion here in just a second from our attorney, but uh, I I do want to just um, you know, assuming that date is going to work for everyone, we've already confirmed our city attorney's availability. um particularly for the close session um pending everyone's availability. Um I do want to just remind um the council that special meetings are for the business established for the special meeting only. So there wouldn't be other business items. Um so if if there's no objections to the date, I do have a suggested slightly lengthy motion to read. Any is that work for the vast majority here? And this vote isn't going to require for this vote, correct? It would just be a majority vote. >> Majority October 30th, 5 p.m. >> Yes. >> Is that good with Thursday? Anybody? >> All right. So, we passed that threshold. That good? >> Yes. Um, with that, um, we have a recommended motion language here from our city as unique. Um, essentially staff is recommending the council make a motion to schedule a special city council meeting on Thursday, October 30th, 2025, beginning at 5:00 PM for the purpose of conducting a closed session pursuant Minnesota statute 13B.05, 5 subdivision 3B under attorney client privilege to discuss open litigation related to the fire services contract and to meet and consider approval of the joint powers agreement for the shoreline fire department station leases settlement agreement contract extension and related agreements. >> So that'll be an there'll be an open portion when we will correct >> approve that the first closed session and >> correct close session followed by the other >> I'll make that motion. >> Thank you. Second. >> All right. Motion and second. And then just to make sure you went through a lot there. I just want to make sure was one of those items to appoint um a joint powers agreement board members. >> Um that was not recommended on this list, but I think that would follow at the immediately next regular council meeting. >> Okay. Was that a miss? Um >> I think it was a miss on John's part. >> Okay. very late this afternoon that he sent the email suggesting that be one of the items to include on >> that was not in any in the email to me. Okay. Yep. We can add that. >> So that's my motion. >> Yes. Thank you. >> To include an appointment of board me. >> Yes. >> Okay. >> And there'll be two board members. >> Are they from the council? >> Uh yes. Yeah. >> Okay. >> Yeah. I was thinking about that. about your level of interest in that and commitments and everything and that'll be good topic for me and th next Thursday and then oral plan just to clear oral plans doing all of those things on Monday this coming this coming Monday as well. >> What if they are not able to do that? >> Well, let's say >> um Under the advice of our attorney, we do want our uh meetings to be following theirs, particularly as it relates to the settlement agreement. Um so we want we want to be sure our meeting follows theirs. >> No, no, I know that. But but if if for some reason they're not able to get everything approved, leases and uh >> would we cancel the special? We would uh visit with our city attorney on the appropriate process to handle that >> on October. >> Worst case scenario, we open the meeting simply to clo to cancel that if we had to. So >> okay. Uh all right. And I know this Mr. Edwards is already pulling around some ideas about potential first meeting dates for the new fire board. So correct the joint powers agreement requires a certain amount of time. So looking at you know early in November for that as early as more to come on that vote on >> election day. >> No. >> All right. Any further discussion? All those in favor? Opposed motion carries management. >> All right, move on to eight other business then. So get started with you council newcomer. >> We can end with you if you want. Can you go? >> All right. Direct >> uh regarding the lake and I know that they've been meeting and walking around um maybe gone to about um with the water district and and I know they they have that meeting on the 28th which I hope uh people will attend as time to come. But um my concern is that you know their their plans are longterm plans and they're going to talk again about plans they talked about, you know, six, seven, eight years ago that never materialized. And I would which and I think long-term planning is is great and important and all of that, but I think there there could be some shorter term uh solutions that considered. I mentioned this before, Allen treatments and and I've been talking to some other people that are knowledgeable on Allen treatments and and um you know there's the cost associated with that depending on who you ask you know I thought it was around 100,000 you know some people are paying for our lake it could be more than that but then there are lakes that have done this and gotten um grants through their wershed districts to do it I don't know if any creek wershed districts would be interested in in putting money towards an island treatment because they might just see it as a band-aid. Um and you know where they are looking at like until we get those PMDLs you know lowered that are going into the lake where um um you know we we don't they might not want to consider that but my answer to that would be that we already have a lot of the CMDLs in the lakes that aren't going anywhere and that's what we need to do the alum treatment for. So if we did an Allen treatment and they are they are proven to be effective if they're done right and um but there you know it's a lot of money and uh so we'd have to see if there's grants available or and you know what the city's participation would be between Long Lake and maybe the Long Lake maybe the the lake for residents you know and then maybe fundraisers. I mean, there's a lot of different ways to do that, but and not that I'm ready to say we should do it, but I think we should u consider that when we're having these conversations with um you know, parties that are that are interested in improving the quality. So, >> I don't know exactly how it would work, but as Mandy alluded to earlier, uh we I I was just observing that on the um list of allowable expenditures for charitable gambling funds, there's an item for donations to a 50123. There's not anything that says we can that would enable us to conduct um water quality improvements directly out of that fund. However, one lake association is a 501c23. >> Right. >> So, I am going to send an email to uh to the gambling board to see if I can get an answer just on that. But that is like no because we do have um we do have funds in that fund. Um >> so those are funds that come from like >> exactly those type revenue and it's restricted money but yeah there is a very specific list of allowable uses >> and this is not the the the money that the organizations are committed to spending in your these are money that comes to the city but it's restricted >> right >> and what kind of are we talking >> it's very restricted But are we talking tens of thousands that are in there or are we talking >> um $33,000? >> Yeah, $33,000. >> Um that's something it's a great source for replacing any um non-budgeted playground equipment that falls into disrepair. I mean, replacing the merrygoround was actually a surprisingly big ticket item there. So, it is great for that. But um now that we have more sources of terrible gambling revenue. >> Yeah, we have another one, right? >> Yes, exactly. So, and that'll kick off in about a month. So, yeah, I'll be I'll send an email to gambling control board and just try to get a sense of whether a donation to the the waters association as the 501c3 has a unique ability to fund raise, but a city does not. So, >> well, I just know I've been reading about some lakes in Minnesota that have done the island treatment that were on the impaired waters list and it's off the impair waters list. I can't remember what the grade went from, you know, maybe to I don't know E or something like that. But, um, so it does make a difference. >> Right on the impaired list. Okay. >> Yeah. This one was should have been on the extremely impaired list. >> Correct. I didn't know it was impaired, but I didn't know if it was officially on the list. Very much so. >> But but a lot of twin city bikes are. It's not like, you know, >> exploring funding opportunities and creative funding mechanisms will be on our list of things to do. >> There anything else, John? So on that note with I do plan on going to that event next Tuesday at the city council chambers we will we posting a form notice that. Okay others think they might attend there. Great. Great. All right. And then um quick question for Sha the usual is they're really far behind but have you heard any updates or any staff on MIGO and how they're doing with their installations if they're going to be done this year >> or Martha Lane. What about Vanguard? >> Interesting. Okay. >> Okay. >> Wow. Wow. Interesting. >> All right. coming to build like a building of some sort over behind the old orno field or anything ties it all most seems to be below grade. All right. Thank you for the update on that. That's it for me. >> Nothing. >> Council, I have a few um updates that I wanted to let you know of know of. The first I know that we've talked in the past about LGA and how as a small city we are not receiving um local government aid. Um, in looking at some information, actually Janette and I both found that we are in fact as as a small city receiving um what's called small cities assistance programs. I just wanted to make sure that I clear cleared that up. Annually right now we are receiving money from the Department of Transportation for to be used for streets. Um the amount for 2026 that is expected to be received from the small city's assistance is going to be 13,923,000. That amount will be deposited directly into our paper management fund. So I just wanted to clear up any um misinformation that we might have had about not receiving any any assistance when in fact we are receiving this It is not. >> It is not. We received in the past. >> It's been slowly growing. Um the and it looks like when we've created the payment management fund, one year it went there, one year it went into 101. Um >> what are we talking about? I'm sorry. >> No, it's a small assist program. So annually we have been receiving money for at least the last three years it looks like. Don't quote me on that. It could be two um two to three years we were receiving money around 10,000 around $10,000. Um and that money is supposed to be allocated to street improvements of small cities. So we were receiving that as I mentioned in 2026 where we're receiving almost $14,000. >> So we don't know where that went in previous years. Well, I do know where it Yes, there one year it went into the payment management fund and one year it went into the general fund. >> I only reimbursements for county aid. Um I don't and so this was just one that had come up when we were looking at opportunities for streets. And so I did we confirmed um and actually I moved the money that we received in 2025 out of 101 and I did put it into >> into the payment management fund so that we knew that it was being spent appropriately. >> It needs to be used for paper management coding. It's much easier to have >> that's where it needs to be. >> So that money will in the future always be deposited into the payment management fund so that it's used appropriately. Um the other thing that I wanted to inform council about is we did receive our awarded settlement. Um for as it related to fire that money that we received was deposited directly into the fire capital fund as um we we had brought that fund negative with the purchase of the last vehicle. So I went I did deposit that money um into that fund because that is what I I thought was the intention that I thought was the you know civil legal expenses to reimburse those. Um >> correct. Um and my my way of thinking and we and council can direct me differently. the legal the legal legal expenses were paid out of the general fund in 2020. 4. Um, and obviously as we mentioned the general fund, it did it did help with cash and so forth, but we did not when we purchased the vehicle, we purchased it out of the fire capital fund, our fire capital fund. And so we would either have to do a transfer out of 101, which we still need to for this small difference to help with that shortfall or I if you recall at the last meeting we were talking about having some of this that we received this that we would try to offset that 100 we were negative 109,000 in that private capital fund and so I I was understanding the council was thinking that this money would help offset that if that's not the case no problem I can I can have it deposited into refunds and reimbursements into the general fund and that's fine too whatever you prefer I'm going to trust your judgment on it and just um both necessary just like a deficit. I don't think we have a deficit in the civil because we'll be and we'll be receiving I'm we're not done receiving um bills from outside law firm as well. So additional expenses there. >> The civil costs um are department separated but not fund separated. Um and so right now are coming out of the general funds. And this is kind of where we're talking about. Um each of the departments yeartoear sometimes pay for the shortfalls of the other departments, but at the end of the day, they come out of the general fund, whereas when we purchase the vehicle, we we took that out of our fire capital and went negative in our fire capital. So either way, we would have to bring that whole at some point. Um we we went negative $109,000. And so Like I said, we can I can easily dep transfer this deposit into the general fund. I just thought knowing that it had this was exactly where that money went to offset that that vehicle purchase a portion of that vehicle purchase was appropriate. So they were both fire related. So >> and I'll be verifying that with our auditors too that my my thought process is appropriate. >> Sure. And then to confirm, I think the check or receive was from the League of Minnesota Insurance Trust. Correct. >> Yeah. >> All right. Anything else? >> I do have one thing. >> Yeah. >> So, kind of related but a little unrelated to the roofing project we put in front of you earlier this evening. Um, I have been doing some work on um I I received notification that there There is a 2025 polling place accessibility grant and um it has a couple lists of first priorities and second priorities but um things that fall in line with the first pri priority include um capital improvements to improve accessibility to polling places um and also um electronic door opener systems. Um, we have a situation here. Um, these doors are very heavy. We actually receive complaints about them very regularly. Um, I I don't know how many times, particularly senior citizens have noted to me just how heavy those doors are. And um, we also have an issue with the outer doors. We do have an ADA system on the front entry doors, but it's um because we have an issue uh with the front entry doors having that bit of a key eating problem and some handle related things in there. The ADA system actually can't be um enabled to operate those front doors. So, I um reached out to the Secretary of State's office and um posed the question to them about whether a um complete door entry uh replacement um might be an eligible project for the application. And based on what I described, they said it fell in line with our first priorities. So, I've been working on preparing and it's very about ready for submission pending this one. Thank um a uh quote for new city hall front and rear doors. Um that would be um metal framed primarily glass so taking out a lot of the weight. um changing up the ADA enabling system in the outer doors to a different type of functionality. Um that's will get them back up and working and improve ease of use and there won't be quite so much trying to finagle things with Allen wrenches. Um everything will be refeed. Um this proposal is would not include um a uh remote access system, but that could be added at a later date. Those systems run about 3500 to 4,000 per set of doors and they also are typically tied to subscription fees for cloud-based software for um you know uh authorizing users etc. Um, so that that would be something that would be an option for a later date, but this would just be door replacement only. And I really do believe that reducing the weight of the doors and um putting in, you know, new electronics there in those front entry doors uh to get the system back up and working again will improve accessibility for, you know, a good chunk of our voting population, especially early voters, is senior citizens. and it or folks who have some level of impairment who want to come in and vote when they're going to have lots of time and no lines and less audience and this is exactly what would enable them to do so just a little bit more independently. We actually had to help a guy in a wheelchair get in front the other day. So that that was a great example. Um it would be great for daily traffic as well. So, I'd like to ask the council tonight um the total quote for this project is um between 24 and $25,000. The maximum grant award if we were found to be eligible for that um would be up to $20,000, which means we if we received the maximum awards, we could be in a position to replace all of these door entry doors outer and inner um at a cost of between grand pocket for the city. And it's a great opportunity. And if the council was supportive of that, that expense would likely fall under next year's budget, not this year's budget, because they're not making a decision on the grants award for November, December. So, um, as of the time that I contacted them a few weeks ago and began aggressively working on this, they hadn't received any applications yet. So, I'm kind of hoping I'm hitting it in an office and there won't be a ton of competition. If the council is supportive of that, I'd like to pass a letter down the line and request your signature to both support my application and authorize me to submit one. >> Great. Send it down. >> Okay. >> Does that mean we can take this that paper sign off the door that says use other Yes. So, for next year, I do have a $20,000 budget in there for city hall repairs. ADA doors next. >> Okay. >> You'll see your name there. Nobody is signing above your name. >> Now, I do want to mention that loan game. We would change the colors of the doors. We're probably leaning towards black with stainless hardware. >> We're going to match the new fet. >> Well, that's where we're going. So, and then um I think within that $20,000 allocated for next year, I think we're going to try to get close from commercial painters to do all the exterior green trim. I and and just see how far we can go and start completing that refresh at least of City Hall's exterior and then we'll work on the interior. >> You know, can I say is it is it okay if outside doors don't match the inside doors? I'm not a decorator so I don't know the answer. This is going to be a phased approach. I think we're not loving that idea. But >> what do you mean? I thought you were just by >> the brown and um the outside would be black. >> The only thing that we thought might be if we were going to do exterior quotes is above the current doors. There's um window ledges that are >> brown and then the door frames right now are brown. So, if we were going to do an exterior paint under last year's budget, we would just change that stuff. We're trying to do something more neutral >> um and timeless. And that's where we're thinking that black family dated. >> I know it's extremely dated and so we're trying charcoal or black. >> That's the family we're leaning towards and using maybe both charcoal and gray depending right or I'm sorry, charcoal and black depending on the item. So, that's that's where we're leaning. having it look look cleaner and less freshened up. Um we were we were joking that as we were able to get a painter we'll call the budget and tell them paint keep painting and those areas black until you run out of money and the paintbrush at that point brush. So >> thanks. Well, I thank you for your support of that. And I will tell you, I've been working with a vendor for a while on this and exploring a lot of different options, reusing the ADA system that we have, doing a whole new one, all sorts of stuff. I think we've arrived at the best solution. And um with this, this was the last piece I needed to submit our application tomorrow in time for the October 31 deadline. >> Good luck. >> Thank you. >> Putting the work into that. >> Crossing fingers. >> No, you couldn't. and mix it with the brown because black and brown go together, don't they? >> You should do a council subcommittee with two color palettes and that kind of thing. You guys can do that, right? Great. With the outdoor, I started Yeah, thank you. That's up earlier. My thought is just to um future proof it like the most my previous employer know the most expensive part of any card reader project is the wiring. And so like if any wiring could be run out to I don't know going to be a standalone ADA kind of pull like push button or do you think the ADA push button will be on the side? >> We're going to actually be reusing the electronics are there and just refreshing paddles. Um the the new stuff is actually going to be inside the What's that? No, it is not. Nope. Um it'll be hard to explain. I can't without having a photo in front of me to do it. But when you're looking at the door hardware, picture like one of those push doors, you know, the hardware is actually inside here. You never see it. And that that's where the opener >> enabler is. >> Okay. >> So, it's tucked inside a thing that you never see in the in the >> and then it says like automatic door or something on there. the paddles that you see right now that we actually have same paddles out now out there now with the blue >> um you know wheelchair symbol. I think we're going to refresh the paddles because those have, you know, taken some hail beatings over the years, but um >> look at those. >> It's pretty standard. >> Good. Nice bird. All right. That'd be great to get some grant funding for that. And then all this talk reminded me of something I glanced over, which is the Highway 12 gate. Conor 12, Highway 12 gate, emergency access gate. between the two county road and the state road. And so um updates there is that are reached out to our state representative or representative Myers or state senator John Stewart. They're both very actively trying to find a solution with Mindot for that. First choice is is MIDOT funding. Second choice is maybe a county partnership there. Explain them. There is an agreement that alludes to Lite maintaining this, but this lives literally between a state highway and a county road. Doesn't involve a city street. It's to provide public safety for emergency response for people that are really just not even coming along Lake, but kind of coming from, you know, western county and that sort of thing. So, got the email update this morning and they're very actively trying to solve this and and so is the Wise Mayor is very thankful for the Wise Mayor who's being driven by the also very very heavily involved in trying to navigate this along with us. What I find interesting is like if you live in Long Lake, you get the road before or east or west you never use that section of roads that those are the people who should pay for this >> between. Yeah, I think I've given my thing like three times in my, you know, 30 years in this community. That is >> bizarre. It's very bizar. >> Right. Right. So fingers crossed and right now it's open and fingers crossed that nobody, you know, comes out of the rooster or something drives that we want to get that fixed so that we can address that issue. Thanks for staff as well. >> CL the deer entrance ramp to the I'll probably >> Yeah, it's the money, right? >> All the way back there. Yeah. >> Yep. >> Okay. So, upcoming meetings that mean next or the we talked about the water association event on next Tuesday and then we'll have a special meeting on Thursday, October 30th and followed by back over our another unusual meeting which was Monday, November 3rd which you rescheduled from the 4th. So just keep keep tabs on all these unique uh event dates coming up next. >> Oh, that's good. >> Yes. All right, last call for other business. >> Let me just say that the Oro girls swim and dive team won the uh state championship team at the University of Minnesota last Saturday. >> Wow. >> For the second year in a row. on the team. That's awesome. Congratulations. >> And the boys football team have a number one seat, so they play on Saturday. >> Um buy the first week. >> So is that um section five? >> Uh well, class 4A, but it's yeah, it's the section playoff which will leave the state. So, but they'll play they'll play Matanka for Providence who are playing tonight. So, they'll play the winners of >> your surprise competition. >> We beat both teams by quite a bit. So, but I don't want to jinx it. >> Great. Great update. >> Congratulations. >> Yeah. All right. If there's no objection, I'll join the meeting by general consent. Hearing none. We move the journ at 8:28 p.m. was he was