[0:31] >> GOOD AFTERNOON. MY NAME IS AISHA CHUGHTAI, THE CHAIR OF THE BUDGET COMMITTEE. I'M GOING TO [0:36] CALL TO ORDER THE BUDGET COMMITTEE MEETING FOR MONDAY, APRIL 14, 2025. BEFORE WE BEGIN THE MEETING, I WANT TO OFFER [0:45] A FRIENDLY REMINDER THAT THESE MEETINGS ARE BROADCAST LIVE TO ENABLE GREATER PUBLIC PARTICIPATION. THESE BROADCASTS [0:51] INCLUDE REAL TIME CAPTIONING AS A FURTHER METHOD TO INCREASE THE ACCESSIBILITY OF OUR PROCEEDINGS TO THE COMMUNITY. THEREFORE ALL [0:58] SPEAKERS NEED TO BE MINDFUL OF THE RATE OF THEIR SPEECH SO OUR CAPTIONERS CAN FULLY CAPTURE AND [1:05] TRANSCRIBE ALL COMMENTS FOR THE BROADCAST. WE ASK ALL SPEAKERS TO MODERATE THE SPEED AND CLARITY OF THEIR COMMENTS. AT [1:11] THIS TIME, I'LL ASK THE CLERK TO CALL THE ROLL TO VERIFY THE PRESENCE OF A QUORUM. >> COUNCILMEMBER PAYNE. [1:16] >> PRESENT. >> WONSLEY. >> PRESENT. >> RAINVILLE. IS ABSENT. [1:22] VETAW. >> PRESENT. >> ELLISON. >> HERE. >> OSMAN IS ABSENT. CASHMAN IS [1:31] ABSENT. JENKINS. >> PRESENT. >> CHAVEZ. >> PRESENT. [1:37] >> CHOWDHURY. >> PRESENT. >> PALMISANO. >> PRESENT. >> VICE CHAIR KOSKI. >> PRESENT. [1:42] >> CHAIR CHUGHTAI. >> PRESENT. >> THERE ARE 10 MEMBERS PRESENT. >> LET THE RECORD REFLECT WE [1:48] HAVE A QUORUM. I'LL REMIND MY COLLEAGUES, WE'LL BE USING SPEAKER MANAGEMENT TODAY. MAKE [1:54] SURE YOU SIGN IN, PLEASE. COLLEAGUES, WE HAVE FOUR ITEMS ON OUR AGENDA. I WILL BEGIN [2:01] WITH DISCUSSION ITEM NUMBER 1, WHICH IS RELATED TO THE APPOINTED POSITION OF ASSISTANT [2:06] DIRECTOR OF LABOR RELATIONS IN THE HUMAN RESOURCES DEPARTMENT. I WILL INVITE BRENDA MILLER FROM [2:12] OUR HUMAN RESOURCES DEPARTMENT TO THE COME UP AND BEGIN THE PRESENTATION. [2:18] >> GOOD AFTERNOON, CHAIR CHUGHTAI AND MEMBERS OF THE COMMITTEE. I'M BRENDA MILLER, THE CLASSIFICATION AND [2:24] COMPENSATION MANAGER FOR THE CITY. AND I'M HERE TO PRESENT THE ASSISTANT DIRECTOR OF LABOR [2:29] RELATIONS FOR YOUR CONSIDERATION. THE ASSISTANT DIRECTOR OF LABOR RELATIONS [2:36] REPORTS TO THE DIRECTOR IN THE HUMAN RESOURCES DEPARTMENT. THE POSITION OVERSEES THE [2:41] IMPLEMENTATION OF ENTERPRISE COMPENSATION T STRATEGY, POSITIONING, MAINTAINING ALIGN [2:47] WITH THE CITY'S OBJECTIVES AND MISSIONS. IT HAS BEEN EVALUATED [2:53] AT 5 557 THREE-POINTS. [3:03] INCREMENTAL COST WILL BE PAID FOR BY USING EXISTING HR FUNDS AND THE CHANGES ARE EFFECTIVE [3:11] APRIL 17, 2025. WE BELIEVE THIS POSITION MEETS THE CRITERIA OF [3:16] SECTION 201010 OF THE MINNEAPOLIS CODE OF ORDINANCES. REPORT TO THE DIRECTOR OF LABOR RELATIONS, MEMBER OF THE HUMAN [3:22] RESOURCES DEPARTMENT'S MANAGEMENT TEAM, IT ASSISTS THE DIRECTOR OF LABOR RELATIONS IN THE DEVELOPMENT AND [3:28] IMPLEMENTATION OF CITY POLICY, GOALS, AND STRATEGIC PLANNING FOR HUMAN RESOURCES, LABOR [3:33] RELATIONS. IT REQUIRES LEADERSHIP, VISION, TEAM BUILDING, AND STRATEGY [3:39] IMPLEMENTATION. IT ALSO ESTABLISHES POLICY GOALS AND STRATEGIES THAT ARE CONSISTENT WITH THE GOALS AND PRIORITIES [3:44] ESTABLISHED BY THE MAYOR, CITY COUNCIL, AND THE CHIEF HUMAN RESOURCES OFFICER. WE'RE ASKING [3:53] THAT YOU FIND THE ASSISTANT DIRECTOR OF LABOR RELATIONS MEETS THE APPOINTED CRITERIA AS [3:58] DEFINED IN SECTION 201010 OF THE MINNEAPOLIS CODE OF ORDINANCES, AND FORWARDED ON TO COUNCIL FOR [4:04] APPROVAL. THANK YOU. >> THANK YOU FOR THAT PRESENTATION. AND I SEE THAT WE [4:09] HAVE HUMAN RESOURCES DIRECTOR IN THE AUDIENCE TODAY. ANYONE FROM [4:15] HUMAN RESOURCES JOINING US TO SPEAK TO THE POSITION ITSELF AND, UMM, THE -- THE N NEED [4:23] YOU'RE HOPING TO FULFILL WITH THIS APPOINTED POSITION. WELCOME, DIRECTOR ODOM. >> I WAS GOING TO SAY GOOD [4:28] MORNING BUT IT'S NOT RIGHT. [ LAUGHTER ] MADAM CHAIR, COUNCILMEMBERS. SO [4:34] WE HAVE -- WE'RE CONTINUING TO RESTRUCTURE AND ALIGN THE HR DEPARTMENT TO MAKE SURE THAT WE'RE DOING WHAT WE CAN TO [4:41] ENSURE THAT WE'RE GETTING THE BEST CUSTOMER SERVICE FOR OUR EMPLOYEES, AND THAT WE ARE [4:47] ALIGNING THINGS TO MAKE SURE THAT WE ARE GETTING PROPER EFFICIENCIES. WE HAVE [4:53] DETERMINED THAT THE COMPENSATION TEAM SHOULD PROBABLY BE A PART OF THE LABOR RELATIONS TEAM. [5:01] BECAUSE 90 PLUS PERCENT OF OUR EMPLOYEES ARE UNIONIZED, AND WE WANT TO MAKE SURE THAT THE -- [5:08] THAT THERE IS A COHESION AND PROPER COMMUNICATION. ESPECIALLY WHEN WE'RE TALKING [5:13] ABOUT OUR COLLECTIVE BARGAINING AGREEMENTS AND OUR NEGOTIATIONS. THERE HAS TRADITIONALLY BEEN A [5:19] LITTLE BIT OF A DISCONNECT WITH A LOT OF THE NEW FOCUS, AND I [5:25] WOULD SAY, SOME MEDIA ATTENTION AND OTHER THINGS. WE WANT TO MAKE SURE THAT THOSE TEAMS ARE WORKING VERY CLOSELY AND THAT WE [5:30] ARE ALIGNING OUR COMPENSATION FOR OUR EMPLOYEES, ESPECIALLY OUR UNIONIZED EMPLOYEES IN THE [5:37] RIGHT WAY. AND SO THOSE TWO TEAMS NEED TO WORK INSEPARATELY [5:44] AND AGAIN CLOSELY WITH FINANCE. SO WE BELIEVE THAT MOVING THAT TEAM INTO THE LABOR RELATIONS IS [5:49] WHAT REALLY NEEDS TO HAPPEN THERE. AND THAT WE NEED TO ELEVATE ONE OF THE LABOR RELATIONS PRINCIPLES TO MANAGE [5:56] THAT TEAM. AND WE HAVE AN INDIVIDUAL WHO IS DOING A WONDERFUL JOB. KIND OF MELDING THE TWO. AND SO WE THINK THAT [6:04] THIS IS, OBVIOUSLY, A LOT MORE RESPONSIBILITIES FOR THAT PERSON. THE PERSON IS NOT JUST [6:12] NOW DOING LABOR NEGOTIATIONS, THEY WILL BE DOING THAT PLUS MANAGING ALL OF THE [6:17] COMPENSATION. SO THAT IS THE REASON FOR MAKING THIS RESTRUCTURE CHANGE. [6:22] >> WONDERFUL. THANK YOU FOR THAT PRESENTATION. COLLEAGUES, [6:28] ANY QUESTIONS OR DISCUSSION RELATED TO THIS ITEM? AND -- [6:35] OH, I'LL RECOGNIZE COUNCIL PRESIDENT PAYNE. >> THANK YOU, MADAM CHAIR. I WAS CURIOUS IF YOU KNOW WHICH [6:42] BARGAINING UNITS MIGHT BE UP FOR CONTRACT RENEWAL THIS YEAR. >> THAT IS SOMETHING I CAN GET [6:49] TO YOU. THERE'S, I THINK, FOUR IN PROCESS NOW. AND 10 BY THE END OF THE CONTRACT. SO IT [6:55] WOULD BE BY THE END OF THE YEAR. SO WE CAN CERTAINLY GET THAT LIST TO YOU. >> COULD WE HAVE THAT AS A FOLLOW UP? THANK YOU. [7:04] >> WONDERFUL. THANK YOU. JUST WONDERING, IS THERE A DIRECTOR, [7:12] AS WELL, OF THE TOTAL COMPENSATION TEAM? >> THIS POSITION WILL BASICALLY [7:18] BE THE DIRECTOR OF THE COMPENSATION. NOT TOTAL -- WE HAVE TO REVISE THE NAME OF THAT [7:25] DIVISION. BECAUSE IT WAS BASICALLY COMPENSATION AND BENEFITS. SO WE'RE NOW MOVING [7:30] THE COMPENSATION TEAM UNDER THE LR DIRECTOR. AND SO WE NEED TO [7:37] REVISE THE NAME OF TOTAL COMPENSATION. BUT THIS BASICALLY BE THE MANAGER OF COMP AND IT'LL SIT UNDER LR. AND [7:45] THAT WILL COVER, LIKE, 95% OF EMPLOYEES. BECAUSE THEY'RE [7:50] UNIONIZED. >> GOT IT. I WAS WONDERING IF THERE WAS AN EXISTING APPOINTED POSITION FOR DIRECTOR OF THAT [7:56] TEAM. AND IF -- >> YES. >> THEY WILL NOT BE MOVING -- >> IT'S NOT A DIRECTOR BUT [8:01] MANAGER. YES. WE'LL BE RESTRUCTURING. >> GOT IT. WONDERFUL. THANK YOU. NOT SEEING ANY FURTHER [8:08] DISCUSSION, SO I WILL MOVE APPROVAL OF THIS ITEM. CAN I [8:13] GET A SECOND? >> SECOND. >> THAT ITEM HAS BEEN PROPERLY MOVED AND SECONDED. ALL THOSE [8:20] IN FAVOR PLEASE SIGNIFY BY SAYING "AYE." OPPOSED SAY "NAY." [8:25] ANY ABSTENTIONS? THE AYES HAVE IT AND THAT MOTION CARRIES. ITEM NUMBER TWO ON OUR AGENDA IS [8:31] THE ROLLOVER OF UNSPENT APPROPRIATIONS FROM 2024 TO [8:36] 2025. THIS INCLUDES ITEMS THAT WERE DELAYED OR NOT COMPLETED DURING THE 2024 BUDGET YEAR FOR [8:41] SEVERAL DEPARTMENTS. AT THIS TIME, I'LL INVITE OUR C [8:47] COMPTROLLER TO PRESENT THE ITEM. [8:53] WELCOME. TAKE YOU TIME TO GET SET UP. WE'LL MAKE SURE YOU'RE IN FRONT OF THE MIC SO WE CAN CAPTURE YOUR COMMENTS FOR THE [8:59] BROADCAST. >> THANKS. [10:43] >> GOOD AFTERNOON, CHAIR CHUGHTAI, COUNCILMEMBERS. THANK YOU FOR ALLOWING ME TO COME AND [10:50] PRESENT THE 2024-2025 ROLLOVER [10:55] REQUEST FROM LAST YEAR. JUST AS A REMINDER, WHAT ROLLOVERS ARE, [11:02] IT'S THEY'RE AN INCREASE TO THE 2025 BUDGET FOR ITEMS THAT WERE [11:10] STARTED IN 2024 BUT WEREN'T YET COMPLETE. YOU KNOW, THERE COULD BE LEGAL OBLIGATIONS ON [11:15] CONTRACTS OR, YOU KNOW, THINGS ALONG THOSE LINES, AS WELL, TOO. IT'S NOT AN AUTHORIZATION FOR [11:21] BRAND NEW SPENDING OR ANYTHING THAT WASN'T BEFORE THE COUNCIL. [11:27] IN THE PAST. THE CITY HAS PRETTY STRICT RULES FOR THE ROLLOVERS. I'LL GO OVER THEM IN A MINUTE. THEY'RE ALSO [11:34] THOROUGHLY REVIEWED BY A TEAM WE HAVE IN FINANCE HERE WITH MYSELF, OUR BUDGET DIRECTOR, AND CHIEF FINANCIAL OFFICER. [11:41] SO FROM THE PRESENTATION HERE, YOU CAN SEE THE CRITERIA HERE [11:47] UNDER SECTION 4.13.10 RELATED TO THE ROLLOVER. IN ORDER TO BE [11:53] ELIGIBLE FOR ROLLOVER, THEY MUST BE VALID. IT USUALLY MEANS A [11:58] CONTRACT OR PURCHASE ORDER ON THE CONTRACT. MUST BE A ONE-TIME EXPENDITURE. NOT SOMETHING THAT IS REOCCURRING [12:04] LIKE PAYROLL, FOR EXAMPLE WOULDN'T BE ELIGIBLE. HAVE A [12:10] PURPOSE CONSISTENT WITH THE BUSINESS PLAN. SOMETHING IN THE '24 BUDGET. AND THEN THE DEPARTMENT, AS A WHOLE, MUST [12:15] HAVE A POSITIVE APPROPRIATION BALANCE AS OF THE END OF THE YEAR THAT CAN ABSORB. THE [12:23] ROLLOVER. IT'S NOT NEW SPENDING, IT GIVES PEOPLE A LITTLE BIT MORE TIME TO SPEND [12:28] THEIR '24 BUDGET. AND THE FUND ITSELF HAS TO HAVE A POSITIVE FINANCIAL POSITION. AND HAPPY TO REPORT THIS YEAR THAT WE FEEL [12:34] THAT ALL FUNDS WERE IN A GOOD ENOUGH STATE TO CONSIDER [12:40] ROLLOVERS. SO JUST TO TALK ABOUT THE PROCESS. WHAT WE DO IS FINANCE LEADERSHIP SENDS A [12:47] REQUEST TO THE DEPARTMENTS. USUALLY AROUND THE MIDDLE OF [12:52] FEBRUARY OR SO. THE DEPARTMENTS HAVE SEL SEVERAL WEEKS TO [12:58] COMPLETE THE REQUESTS FOR THE ROLLOVERS. THE DEADLINE THIS YEAR WAS MARCH 7. WE ASKED THEM [13:04] TO SIGNIFY COMPLIANCE WITH THE FIRST FOUR REQUIREMENTS OF THE POLICY. NEW THIS YEAR, WE ALSO [13:10] SENT A LIST OF PURCHASE ORDERS THAT WERE EXISTING OR HAD YEAR-END BALANCES AS THE END OF [13:16] 2024. WE ASKED THE DEPARTMENTS TO, IF AT ALL POSSIBLE, TIE THEIR REQUESTS BACK TO THE [13:22] PURCHASE ORDERS. THAT WAY WE KNEW IT WAS A VALID. AND THEN, [13:29] FINALLY, WE TAKE A LOOK AT THE FUND BALANCES AND DETERMINE IF THERE'S ENOUGH MONEY TO ROLLOVER [13:35] THE REQUEST. LIKE I SAY, I'M HAPPY TO REPORT WE FEEL THERE IS. CONTINUING WITH THE [13:44] PROCESS, LIKE I SAID, WE HAVE TO RECEIVE THE REQUEST. WE EVALUATE ALL THE RESPONSES. WE [13:49] ASK CLARIFYING QUESTIONS. WE MAKE CONTACT WITH THE DEPARTMENTS. THERE'S QUITE A BIT OF CONVERSATION BACK AND [13:55] FORTH. AND THEN, FINALLY, WE BRING THE REQUEST TO THE CITY COUNCIL THAT WE'RE DOING TODAY. [14:00] YOU KNOW, TO AMEND THE 2025 BUDGET. AGAIN, ROLLOVERS DON'T AUTHORIZE NEW SPENDING. THEY [14:07] JUST ALLOW US TO COMPLETE PURCHASES FROM 2024. AND THEN AT THE END OF THE RESOLUTION, [14:13] THERE'S LANGUAGE TO ROLLOVER GRANT FUNDS, CAPITAL FUNDS, RESTRICTED SERVICES OF REVENUES [14:20] FROM LAST YEAR TO THIS YEAR. AGAIN, THESE ARE ALL MULTIYEAR PROJECTS OR GRANTS. AND JUST TO [14:29] GIVE A LITTLE BIT MORE DETAIL, THIS IS A SUMMARY OF THE RESOLUTION. YOU CAN SEE THAT WE [14:36] HAVE, YOU KNOW, WE HAVE CERTAINLY CPED IS THE DEPARTMENT HAS THE MOST REQUESTS. THEY HAD [14:41] A FAIRLY BIG BUDGET VARIANCE AT THE END OF THE YEAR. YOU CAN SEE WE HAVE NEIGHBORHOOD SAFETY [14:48] AND FINANCE. A LOT OF THAT IS PUBLIC SAFETY AID THAT IS BEING ROLLED OVER. I CAN TALK MORE ABOUT THAT, I THINK, WHEN WE GET [14:55] TO THE FOURTH QUARTER FINANCE PRESENTATION. OTHERWISE THE REST OF THE DEPARTMENTS WERE [15:03] PRETTY WELL IN THE SIX TO SEVEN-FIGURES OR SO. YOU CAN [15:09] SEE THE BOTTOM LINE IS A LITTLE LESS THAN $42 MILLION OUT OF THE GENERAL FUND. IF WE LOOK AT THE NON-GENERAL FUND, ON THE LAST [15:15] SLIDE HERE, YOU CAN SEE, AGAIN, WHERE MOST OF THIS IS, YOU KNOW, COMMUNITY PLANNING AND [15:22] DEVELOPMENT. CPED. A LOT IS FOR THEIR CAPITAL PROJECTS. AND [15:29] TIF DISTRICT WORK THAT WE SEE I.T. AND PUBLIC WORKS HAVE A FAIR AMOUNT. THE TARGET CENTER HAVE A FAIR AMOUNT FOR THEIR [15:35] PROJECTS, AS WELL, TOO. AT THIS POINT, I STAND FOR ANY QUESTIONS. WE APPRECIATE YOUR [15:43] REQUESTS FOR THESE ROLLOVERS FOR THIS YEAR. THANK YOU. >> THANK YOU FOR THAT [15:48] PRESENTATION. COLLEAGUES, ANY QUESTIONS OR DISCUSSION FROM THE [15:53] COMMITTEE? COUNCIL PRESIDENT PAYNE FOLLOWED BY COUNCILMEMBER PALMISANO. >> THANK YOU, MADAM CHAIR. THIS [15:59] IS MORE OF A PROCESS QUESTION. [16:04] BUT EVERY ONE OF THESE DOLLARS IT'S TIED TO A PO OR IT'S A [16:10] PROJECT THAT IS SPENDING IN FLIGHT. THESE WERE NOT TO BE -- [16:15] UMM -- APPROVED TODAY, WHAT WOULD BE THE RESULT OF THAT? I IMAGINE WE'RE CONTRACTUALLY [16:21] OBLIGATED TO CERTAIN TRANSACTIONS, RIGHT? >> YES. CHAIR CHUGHTAI, COUNCILMEMBER PAYNE. YES. WE [16:26] ARE TIED TO LEGAL ENC ENCUMBRANCES WE HAVE. YES, MOST [16:32] ARE ON PURCHASE ORDERS OR CONTRACTS WE'VE SIGNED IN THE PAST. SOME ARE PROJECTS, AS [16:37] WELL, TOO. SO IF WE DIDN'T ROLL THESE FORWARD, SOME THINGS WOULD [16:43] HAVE TO BE CANCELED. IT WOULD DEPEND ON THE LEGAL SITUATION WHAT THE EFFECT WOULD BE. >> AND THE OTHER PIECE TO THIS, [16:50] THE POLICY SAYS IT HAS TO BE AN ALIGNMENT WITH THE DEPARTMENT'S BUSINESS PLAN. DO DEPARTMENTS [16:56] HAVE BUSINESS PLANS THAT YOU REVIEW AS PART OF THIS PROCESS? >> YEAH. I GENERALLY MYSELF I [17:03] REVIEW THEM THROUGH THE BUDGET BOOK, I GUESS, IN THE BUDGET. SOME OF THE BUDGET MATERIALS [17:10] THAT I REVIEWED SINCE I'VE BEEN HERE. BUT, AGAIN, YEAH THAT'S GENERALLY WHAT WE LOOK AT. AND I ALSO WORK WITH THE CFO AND THE [17:17] BUDGET DIRECTOR, AS WELL, TOO. AND WE ASK SOME QUESTIONS, OCCASIONALLY, TOO YOU KNOW, IF [17:22] WE HAVE QUESTIONS OR CONCERNS ON THAT. >> SO THE BUDGET BOOK WOULD [17:28] BE -- WOULD DEFINE BY THE POLICY AS THE BUSINESS PLAN. >> YES. [17:35] >> OKAY. THOSE ARE MY QUESTIONS FOR NOW. THANK YOU. [17:40] >> THANK YOU. UMM, [17:46] COUNCILMEMBER PALMISANO. >> THANK YOU, MADAM CHAIR. DO WE TYPICALLY SEE THIS MUCH [17:53] ROLLOVER FOR CPED? ON A REGULAR BASIS? IT JUST SEEMS TO BE A [17:59] BIG OUTLIER. AND I GET THERE CAN BE SOME BIG PROJECTS THAT JUST CAN'T, YOU KNOW, WRAP UP BY [18:05] DECEMBER 31st. BUT DO YOU SEE THIS AS AN OUTLIER? ARE YOU CONCERNED ABOUT IT? [18:11] >> UMM, I WOULD HAVE TO -- I THINK, GET BACK TO SEE THE HISTORY OF CPED. I AM PRETTY [18:16] SURE IT'S MORE THAN LAST YEAR. I COULD LOOK AT THE HISTORY OF [18:22] IT. I'M NOT SURE IF PEOPLE AT THE CITY LONGER THAN I HAVE, [18:29] HAVE INSIGHT INTO THAT. OTHERWISE I CAN GET BACK TO YOU AS FAR AS WHAT THEIR REQUESTS HAVE BEEN. BUT I BELIEVE IT IS [18:34] MORE THAN THE '24 OR FROM '23 TO '24. >> SO I SEE THE LINE-BY-LINE [18:41] ITEMS. I'M CURIOUS WHAT EXPLAINS THAT IN AGGREGATE. I [18:47] DON'T -- I HAVE A BIG POST HERE IN THE WAY. I'M NOT SURE IF THERE'S ANYBODY FROM CPED THAT [18:54] WOULD WANT TO COMMENT. FOR FOLLOW UP, I THINK THE RIGHT WAY TO PHRASE THE QUESTION IS, UMM, MAYBE OVERTIME OVER [19:01] THE PAST THREE YEARS, WHAT HAS BEEN THE ROLLOVER? ARE THERE ANY BIG ITEMS THAT STRIKE THIS [19:10] AS BEING UNUSUAL? WE DON'T WANT TO COLLECT MORE TAXPAYER DOLLARS THAN IS NEEDED TO GET SOMETHING [19:15] DONE WITHIN A YEAR. WE COULD HAVE OTHERWISE WAITED UNTIL THE FOLLOWING YEAR. THE OTHER [19:20] QUESTION THAT I HAVE IS ABOUT PUBLIC SAFETY AID. AM I SEEING THIS CORRECTLY THAT IT LOOKS [19:27] LIKE THERE'S ABOUT $3.4 MILLION OF UNALLOCATED PUBLIC SAFETY [19:33] AID? IT THEN LOOKS LIKE IT'S ROLLING OVER IN PROPERTY AND FINANCE SERVICES? >> YEAH, ACTUALLY. YEAH, I CAN [19:41] SPEAK TO PUBLIC SAFETY AID, CHAIR AND COUNCILMEMBER. WE HAD [19:49] ROUGHLY OF THE $19 MILLION WE GOT AT THE END OF 2023, WE HAD ABOUT $15 MILLION LEFT OVER. OF [19:57] THAT, ABOUT $5.3 MILLION OR SO WAS PROGRAMMED INTO THE 2025 BUDGET. IT WAS ALREADY APPROVED [20:04] BY THE COUNCIL. SO WE NEEDED THAT, YOU KNOW, AS PART OF THE FUNDING TO FUND THE GENERAL FUND [20:12] PORTION. TO HELP FUND THE GENERAL FUND PORTION OF THE '25 BUDGET. AND THE OTHER [20:19] $9.7 MILLION IS BEING ROLLED OVER. IT'S MAINLY IN THE NEIGHBORHOOD SAFETY AREA AND THE FINANCE AREA. >> THOSE ARE -- THAT'S MONEY [20:25] THERE HAVE NOT BEEN DECISIONS MADE ON HOW IT'LL BE ALLOCATED [20:31] OUT? >> UMM, I WOULD SAY I CAN GO OVER THE, YOU KNOW, OR GET BACK [20:37] TO YOU. OR GO OVER THE [20:42] $9.7 MILLION IN ROLLOVER REQUESTS. I'D HAVE TO CONSULT -- I THINK IT WOULD BE BEST TO CONSULT WITH THE BUDGET [20:47] OFFICE ON THE $5.3 MILLION THAT WAS ALREADY PLANNED FOR USE IN THE '25 BUDGET. TO ANSWER YOUR [20:53] QUESTION, I BELIEVE IT WAS PLANNED ON SOMETHING FOR '25. >> I BELIEVE SO, TOO. >> YEAH. [20:59] >> ALL RIGHT. I GUESS MY LAST QUESTION IS, I SEE $289,000 [21:05] ROLLING FORWARD FOR MEDIA BUYS FOR THE IMAGINE YOURSELF CAMPAIGN FOR MPD RECRUITMENT. GIVEN THE FUNDING WAS GUTTED FOR [21:12] THE PROGRAM IN THIS YEAR'S BUDGET, WHAT WOULD BE THE PLAN [21:17] FOR THOSE FUNDS? TO CONTINUE THE WORK FROM LAST YEAR AS LONG AS -- AS FAR AS IT CAN TAKE US? >> UMM, YEAH. THAT WAS THE [21:24] REQUEST. TO ROLL -- KEEP THE [21:29] MEDIA BUY GOING. I BELIEVE IT WAS PART OF THE HR REQUEST. >> SO THIS IS ABOUT HALF WHAT [21:36] WAS TAKEN FOR 2025. SO -- SO -- [21:50] I'M SORRY. IT SEEMS MY COLLEAGUES ON THE DAIS MIGHT HAVE MORE INFORMATION. I'LL YIELD TO THEM. THANK YOU. [21:55] >> OKAY. THANK YOU. >> DIRECTOR DISCENZA, DID YOU [22:02] WANT TO SPEAK ON PUBLIC SAFETY AID? I UNDERSTAND THERE WAS -- WE TOOK THE PUBLIC SAFETY AID [22:09] REMINDER AND THAT LIVED IN FINANCE. THAT WAS ALLOCATED AS PART OF THE BUDGET PROCESS IN THE RECOMMENDED BUDGET. I JUST [22:14] THINK IT WOULD BE HELPFUL IF YOU CAN SHED SOME CLARITY ON -- >> I'LL DO MY BEST. CHAIR [22:21] CHUGHTAI, MEMBERS OF THE CITY COUNCIL. JANE I D DISCENZA, BUDGET DIRECTOR. [22:27] THERE WAS A PORTION IN THE '24 BUDGET, THERE WERE TWO SECTIONS OF PUBLIC SAFETY AID THAT WERE SITTING IN THE FINANCE [22:32] DEPARTMENT. ONE OF THOSE WAS FULLY UNCOMMITTED. SAVING FOR [22:38] FUTURE USES. AND ONE OF THEM WAS RELATED TO FUTURE PILOTS. [22:43] THE AMOUNT UNCOMMITTED WAS PROGRAMMED IN THE '25 BUDGET. I BELIEVE THAT WAS $4.5 MILLION. [22:50] AND SO THAT HELPED US BUY DOWN THE LY ON A ONE-TIME BASIS. [22:57] AND SO THOSE DOLLARS ARE SPENT IN THE 2025 BUDGET. DOES THAT ANSWER YOUR QUESTION? [23:03] >> YES. AND THEN CAN YOU SPEAK TO WHAT IS BEING ROLLED OVER -- >> SURE. >> IS THAT THE DIFFERENT [23:09] PROJECTS THAT WERE APPROVED IN 2023 FOR THE 2024 BUDGET? >> UH-HUH. CHAIR CHUGHTAI, [23:14] YES. SO DEPARTMENTS GAVE US AN UPDATE ON WHERE MANY OF THOSE [23:19] PROJECTS WERE. WE DIDN'T PROGRAM THEM IN THE 2025 BUDGET. SO THEY NEED TO BE ROLLED OVER, IF THAT WORK IS TO CONTINUE. [23:26] >> GREAT. THANK YOU. ALL RIGHT. SO NEXT I'LL RECOGNIZE [23:35] COUNCILMEMBER WONSLEY. >> THANK YOU, CHAIR CHUGHTAI. [23:41] ALSO, I -- YEAH. I WISH THERE WAS A WAY TO KIND OF GO LINE-BY-LINE ON THE RESOLUTION. I ALSO HAD A LOT OF JUST [23:49] OUTSTANDING QUESTIONS STARTING EVEN WITH NEIGHBORHOOD SAFETY DEPARTMENT. THERE'S ONE SECTION HERE WHERE THERE'S $3.7 MILLION [23:56] BEING ROLLED OVER. AND IT'S TITLED "VARIOUS UNCOMPLETED OPERATIONAL CONTRACTS." I KNOW [24:02] WHEN WE HAVE THEM COME BEFORE US, THEY SHARED THERE WERE NOT ANY OUTSTANDING CONTRACTS STILL [24:08] WITHIN THAT DEPARTMENT. SO I WOULD LOVE TO GET CLARITY ON THIS. AND, ACTUALLY, FOLLOWING [24:14] UP TO COUNCILMEMBER PALMISANO'S QUESTION AROUND THE MEDIA BUYS MPD RECRUITMENT CAMPAIGN. WOULD [24:20] LOVE TO GET FOLLOW UP ON THIS AS THAT SAME LINE THAT COUNCILMEMBER PALMISANO HAS [24:27] SHARED AROUND COUNCILMEMBERS GUTTING THIS, ACTUALLY, WAS NOT THE CASE. MPD RECRUITED OR [24:34] REQUESTED ADDITIONAL, I BELIEVE, $500,000 IN NEW SPENDING. ON THE BASIS THAT APPARENTLY THERE [24:39] WAS NO MONEY FOR THIS. AND NOW WE'RE SEEING THAT THERE WAS [24:44] $289,000 THAT WAS IN THE DEPARTMENT AVAILABLE FOR THIS. SO IT FEELS AS IF WE WERE GIVEN [24:51] MIXED INFORMATION DURING THE BUDGET SESSION AROUND WHAT [24:56] RESOURCES WERE ACTUALLY AVAILABLE WITHIN VARIOUS DEPARTMENTS. ESPECIALLY [25:02] INITIATIVES WHEN WE WERE LOOKING TO MAKE FUNDING APPROPRIATIONS FOR OUR SPECIFIC AMENDMENTS. SO [25:07] VERY CURIOUS HOW WE LANDED THERE. UMM, ALSO, REALLY [25:15] INTERESTED. I KNOW MY NEIGHBORHOOD ASSOCIATIONS WOULD LOVE TO KNOW THE -- THE ROLLOVER HOW WE LANDED AT WITH SOME OF [25:22] THE APPROPRIATIONS WITHIN NCR AND SOME OF THE PROGRAMS THAT ARE REALLY TIED TO FUNDING INITIATIVES FOR NEIGHBORHOOD [25:29] ASSOCIATIONS LIKE HOW DID WE LAND THERE? SO IT JUST BEGS THE [25:34] QUESTION OF WE HAD A VERY INTENSE BUDGET DELIBERATION [25:41] SESSION. WHERE, AGAIN, WE HAD LOTS OF QUESTIONS AROUND HUE DO HOW DO WE REDUCE THE LEVY. IT [25:47] FEELS KIND OF -- OR JUST WEIRD NOW WE'RE LOOKING AT OVER $100 MILLION IN ROLLOVERS. I KNOW [25:54] SOME IS COMMITTED. AND THAT IS ALSO NOT, ALSO, REFLECTED IN THE [26:01] RESOLUTION PRESENTED TO US. WHAT IS THE BREAK DOWN OF THAT ALREADY COMMITTED VERSUS NOT COMMITTED? SO I WILL NAME THAT [26:08] IS CONCERN. AND I DON'T KNOW WHAT BUDGET LEADERSHIP CAN DO TO HELP RECONCILE THAT. THERE'S [26:13] WAYS TO GET ADDITIONAL INFORMATION ON THAT PIECE. SO THAT WE CAN ACTUALLY KNOW WHAT [26:20] IS MORE FLEXIBLE FUNDING OR UNDERSTANDING WHAT MONEY DID NOT GET SPENT DOWN. OUR DEPARTMENTS [26:27] HAVING CHALLENGES SPENDING FUNDING? WHAT IS COMMITTED AND IS MOVING OUT THE DOOR? THAT [26:33] DOES NOT FEEL CLEAR FROM THE RESOLUTION THAT IS ATTACHED TO THIS FILE FOR ME. [26:49] >> THANK YOU. I'LL RECOGNIZE COUNCIL PRESIDENT PAYNE. >> THANK YOU. >> -- ACTUALLY, I'M GOING TO [26:55] CUT THAT SHORT REAL QUICK. DIRECTOR KRUEGER, IF YOU WANTED TO JUST JOIN POTENTIALLY ADDRESS [27:02] SOME OF THE QUESTIONS OR DISCUSSION ITEMS RAISED? >> YEAH, SURE. CHAIR CHUGHTAI, COUNCILMEMBER WONSLEY. [27:08] ABSOLUTELY. DEB KRUEGER, DIRECTOR OF HR OPERATIONS. TO SPEAK A LITTLE BIT TO THE [27:13] RECRUITMENT CAMPAIGN. OH, GOSH. OKAY. THIS STARTED IN 2022. WHEN WE CREATED -- WE UNITED [27:19] ARPA DOLLARS TO CREATE A BRANDING. A BRANDING CAMPAIGN. AND WE STARTED OUT WITH LAW [27:25] ENFORCEMENT. AND SORT OF THOSE HARD-TO-FILL POSITIONS. AND WE [27:33] SPENT ALL THOSE ARPA DOLLARS ON THE CAMPAIGN AS WELL AS MEDIA BUYS. TO KEEP IT MOVING [27:38] FORWARD -- SO THAT WAS THE FIRST -- LET ME SEE. IT LAUNCHED IN JANUARY. THE FIRST MEDIA BUYS WITH ARPA WENT [27:45] THROUGH APRIL OF 2024. AND TO CONTINUE THAT WORK, WE RECEIVED [27:52] THE MONEY THROUGH THE PUBLIC SERVICE AID -- YES, PUBLIC [27:58] SERVICE -- PUBLIC SAFETY AID. PUBLIC SERVICE/PUBLIC SAFETY. AND THE ACTUAL WORK, IN TERMS OF [28:05] PURCHASING THE MEDIA BUYS, WAS TRANSITIONED TO THE COMMUNICATIONS DEPARTMENT. SO [28:12] JORDAN AND THE SOCIAL MEDIA ARENA OF COMMUNICATIONS ACTUALLY [28:17] PLACES THE MEDIA BUYS FOR THE RECRUITING CAMPAIGN FOR LAW ENFORCEMENT. THERE WAS BETWEEN [28:24] APRIL AND JULY STAFF WASN'T [28:29] AVAILABLE ON THE COMMUNICATIONS DEPARTMENT TO DO SO. THERE WAS A BIT OF A DELAY GETTING IT KICKED OFF AND OFF THE GROUND. [28:35] WE HAD OUR VENDER WHO CREATED THE BRANDING CAMPAIGN PLACE [28:41] THOSE FOR US FOR AWHILE. UNTIL COMMUNICATIONS HAD THE STAFF TO BE ABLE TO DO THAT WORK [28:46] THEMSELVES. AND THEN SPENT SOME TIME FIGURING OUT HOW TO USE PCAR. THERE WAS A BIT OF A [28:52] DELAY FROM THE FINANCE PERSPECTIVE. AS THE MEDIA BUYS HAD TO BE DONE ON A MONTH [28:58] -BY-MONTH BASIS AS COMPARED TO A CONTRACT. THEY HAVE BEEN PLACING THE MEDIA BUYS SINCE [29:05] JULY OF 2024, AND THERE HAS BEEN AN ADDITIONAL OF THAT ROLLOVER DOLLAR, AN ADDITIONAL $45,000 [29:12] THAT HAD BEEN SPENT BUT THE INVOICES DID NOT COME IN PRIOR TO THE CLOSE OF THE 2024 [29:18] FINANCIALS. SO THERE'S ABOUT $45,000 OF THAT HAS BEEN SPENT. >> AND JUST FOLLOW UP QUESTION [29:25] ON THAT, QUICKLY. IS THE REASON WHY -- OH. OKAY. NOW I'M [29:31] SEEING WITH THE COMMUNICATIONS. WITHIN THE HR ADMINISTRATION [29:36] DEPARTMENT? THAT'S WHERE IT'S BEEN ROUTED THROUGH. BECAUSE I SEE HR -- OH. OKAY. YEAH. GOT [29:42] YOU. ALL RIGHT. THANK YOU. >> YES. >> THANK YOU. COUNCIL PRESIDENT [29:48] PAYNE. >> THANK YOU, MADAM VICE PRESIDENT. KIND OF A COUPLE OF [29:56] ANGLES HERE. FIRST ANGLE, I WANT TO THANK DEPUTY COMMISSIONER HANLON FOR BEING IN THE ROOM TO ANSWER QUESTIONS. [30:01] BUT I DON'T THINK I HAVE ANY BECAUSE THE DESCRIPTIONS ARE PRETTY STRAIGHTFORWARD. I'M NOT GETTING THAT FOR THE REST OF THE [30:09] DEPARTMENTS. IT'S KIND OF A SMATTERING OF SOME OF THEM ARE SELF-EVIDENT AND OTHERS, IT [30:14] LEAVES QUESTIONS FOR ME. I'M CURIOUS FROM A PROCESS [30:20] PERSPECTIVE, IS HEALTH AN OUTLIER HERE AND PROVIDED EXTRA CONTENT IN THE DESCRIPTION? OR [30:26] DO OTHER DEPARTMENTS IN THE DOCUMENTATION THAT THEY WERE PROVIDING THROUGH THE REQUESTS, IS THERE MORE INFORMATION [30:32] AVAILABLE THAN WHAT'S PRESENTED HERE THAT WE COULD REVIEW OR WOULD WE NEED TO ASK OTHER [30:39] DEPARTMENTS TO PRESENT MORE DETAILED DESCRIPTIONS SO THAT WE COULD GET A BETTER UNDERSTANDING OF THE LINE ITEMS? I DON'T WANT [30:46] TO GO LINE ITEM-BY-LINE ITEM. [30:51] S HEALTH HAS PRETTY CLEAR DESCRIPTORS BUT OTHER DEPARTMENTS ARE NOT AS CLEAR TO ME AS TO WHAT THE REQUEST IS [31:00] FOR. I'M WONDERING IF I MAKE A MOTION TO FORWARD IT WITHOUT RECOMMENDATION SO WE CAN GIVE DEPARTMENTS AN OPPORTUNITY TO [31:06] PUT MORE INFORMATION IN HERE. SOME ARE CLEAR AND I SUPPORT THEM. AND OTHERS I DON'T [31:11] UNDERSTAND WHAT IT'S FOR. AND I WANT TO GIVE IT A LITTLE BIT MORE SCRUTINY. I DON'T KNOW IF I NEED TO DO THAT IF I HAD [31:17] ENOUGH INFORMATION. SO DIRECT QUESTION. IN THE PROCESS, WERE YOU GIVE MUCH MORE CONTENT THAN [31:23] IS AVAILABLE? AND WHAT IS PRESENTED HERE? THAT WE COULD JUST COMPILE OR WOULD IT BE AN [31:31] EXTRA REQUEST OF DEPARTMENT HEADS TO PROVIDE MORE INFORMATION? >> OH, CHAIR CHUGHTAI, [31:36] COUNCILMEMBER PAYNE. YES. TO ANSWER YOUR QUESTION, I HAVE ONE MORE REPORT THAT'S IN MORE [31:42] DETAIL THAN THE ACTUAL RESOLUTION ITSELF. IT'LL CONTAIN THINGS LIKE THE PURCHASE ORDER NUMBERS AND WHAT ROW THEY [31:49] WERE IN MY REPORT. KIND OF CONTAINS SOME INFORMATION ON PROJECT NUMBERS AND THINGS LIKE [31:54] THAT. WHAT YOUR SEEING ON THE RESOLUTION IS WHAT I COPIED OVER FROM THE DEPARTMENT'S REQUEST. SO MAYBE FOR FUTURE REFERENCE, [32:01] YEAH, I SHOULD PROBABLY ADD THAT OR PUSH SOME BACK OR SO. I'LL TAKE, YOU KNOW, DEFINITELY NEXT [32:07] TIME AROUND. BUT, NO, I DO HAVE ANOTHER MORE DETAILED REPORT THAT PRETTY MUCH FOLLOWS THE [32:13] DEPARTMENTS. YOU KNOW, HOW THEY'RE LISTED ON THE RESOLUTION. >> BECAUSE I THINK I WOULD LIKE TO SEE THAT ADDITIONAL DETAIL [32:20] BEFORE VOTING TO APPROVE THIS. SO CERTAINLY WOULDN'T EXPECT YOU TO PUT -- PRODUCE THAT ON THE [32:26] FLY HERE. AND SO FORWARDING WOULD RECOMMENDATION, WOULD IT GIVE US ENOUGH TIME TO GIVE SOME [32:34] ADDITIONAL DETAIL? YEAH. CERTAINLY THE DETAIL REPORT I CAN COME OUT WITH QUICKLY. IF [32:40] IT GOT TO THE POINT WHERE WE WANT TO GO BACK TO THE DEPARTMENTS, CERTAINLY YOU CAN DO THAT ON A ONE-BY-ONE REQUEST. [32:47] OR JUST IN GENERAL HAVE THEM LOOK AT IT. AND BEEF IT UP. YOU'RE RIGHT. YOU'RE TOTALLY CORRECT. SOME DEPARTMENTS [32:53] DESCRIBE THINGS A LITTLE BETTER THAN OTHERS. SO MAYBE WE CAN START WITH THE DETAIL AND THEN [32:58] EITHER YOU CAN LET US KNOW OR CERTAINLY I'M HAPPY TO LET THE DEPARTMENTS REVIEW IT, AS WELL, [33:03] TOO. >> YEAH. LIKE I SAID, SOME OF THESE ARE PRETTY SELF-EVIDENT [33:08] AND CLEAR. I WANT TO SUPPORT MOVING FORWARD. OTHERS I HAVE QUESTIONS ABOUT. I'D HATE TO HOLD UP DEPARTMENTS THAT HAVE [33:16] PROVIDED CLARITY WAITING ARE OTHER DEPARTMENTS. MAYBE WHAT WE CAN DO IS FORWARD WITHOUT [33:22] RECOMMENDATION. IF THERE'S A SECOND FOR THAT. >> SECOND. >> AND THEN HAVE YOU GENERATE THAT REPORT AND GET THAT TO US [33:29] AND THEN MAYBE WE CAN WORK TOGETHER TO FLAG. HERE ARE THE ONES WE WANT TO SEPARATE OUT WITH MORE QUESTIONS THAT NEED [33:35] MORE DETAIL. HERE ARE THE ONES READY TO MOVE FORWARD. >> YEAH. YEAH. NO, THAT'S AN EXCELLENT IDEA. [33:43] >> IF I COULD ADD, THROUGH THE CHAIR, A COMMENT. MOST OF THESE [33:49] ITEMS ARE, AS COUNCIL PRESIDENT INDICATED IN THE FIRST QUESTION, ITEMS THAT CONTRACTS THAT THE [33:54] COUNCIL PREVIOUSLY VOTED TO APPROVE AND MOVE FORWARD. AND SO THE COUNCIL HAS ALREADY GIVEN [34:00] THAT AUTHORITY TO SPEND. WHAT IS REALLY HAPPENING IN ROLLOVER IS MOVING THE BUDGET DOLLARS [34:05] FROM '24 INTO '25 SO CONTRACTUAL OBLIGATION CAN CARRY FORWARD. [34:11] AND, OF COURSE, THE ROLLOVER HAPPENS IN STRICT IN ACCORDANCE WITH THE FINANCIAL POLICIES THIS BODY ADOPTS. [34:16] >> YEAH. I'LL JUST GIVE SOME INSIGHT INTO WHERE MY HEAD IS AT. WE HAVE A LARGER PROJECT [34:23] THAT WE'RE TRYING TO TAKE ON AROUND HOW WE'RE MANAGING OUR POLICIES, OF WHICH I'M CERTAIN [34:30] SOME OF THESE ROLLOVER DOLLARS ARE A COMPONENT OF THAT. LOOKING AT THE ROLLOVER PROCESS OF WHETHER OR NOT, YOU KNOW, [34:36] THIS STREAMLINED POLICY IS REALLY WHAT WE WANT TO SEE FOR OUR GOVERNANCE MODEL. OR SHOULD [34:43] WE HAVE FOLKS COME FORWARD REQUESTING INDIVIDUAL BUDGET AMENDMENTS AS THEY'RE READY TO [34:48] MOVE FORWARD. INSTEAD OF THIS COMPREHENSIVE ROLLOVER PROCESS. BUT WE'RE NOT TAKING ON THAT POLICY DECISION TODAY. BUT I DO [34:55] WANT US TO HAVE A LITTLE BIT MORE OF A GRASP ON WHEN I SEE A DOLLAR FIGURE LIKE $150 MILLION, [35:03] ESPECIALLY UNDER THE CURRENT FEDERAL REALITY THAT WE MIGHT BE LOSING SOME FEDERAL FUNDING. I'M JUST WANTING US TO HAVE A [35:08] LITTLE BIT MORE OVERSIGHT OF THIS PROCESS. >> SO JUST TO CONCLUDE, THERE'S [35:16] AN ADDITIONAL REPORT THAT INCLUDES DETAILS ABOUT EACH OF THESE ROLLOVER REQUESTS THAT OUR [35:22] COMPTROLLER WILL FOLLOW UP US ON. SO THAT WE CAN REVIEW THAT PRIOR TO COUNCIL ON THURSDAY. [35:33] GREAT. CFO, GO AHEAD. >> CHAIR CHUGHTAI, COUNCIL PRESIDENT PAYNE. JUST WANTED TO CLARIFY WHAT A ROLLOVER IS. I [35:42] THINK COMPTROLLER GEORGE HARDGROVE KIND OF TALKED THROUGH, YOU KNOW, IT MUST BE A [35:47] VALID. THAT ALSO MEANS THAT YOU ALL HAVE APPROVED WHATEVER IT IS [35:52] THAT WE'RE ASKING TO ROLLOVER. RIGHT. WE DO HAVE AN OBLIGATION [35:58] TO PAY THESE VENDORS THAT DO HAVE CONTRACTS. SO IF WE DON'T [36:03] ROLLOVER THE FUNDS, ALL THAT MEANS IS THAT WE'LL PROBABLY BE SPENDING 2025 BUDGET ALLOCATION. [36:11] SO WE'LL PROBABLY BE IN THE HOLE FOR THE AMOUNT THAT IS NOT ROLLED OVER FROM PRIOR YEAR. [36:17] ALSO, THIS IS A PART OF OUR YEAR-END EXERCISE TO BE ABLE TO CLOSE OUT OUR BOOKS. SO I WANT [36:23] TO MAKE SURE THAT'S NOT DELAYED, AS WE HAVE A REQUIREMENT TO COMPLETE OUR FINANCIAL STATEMENTS BY JUNE 30th. [36:30] THANK YOU. >> WONDERFUL. THANK YOU. [36:36] COUNCILMEMBER CHOWDHURY. >> YES. THANK YOU SO MUCH. MADAM CHAIR. I DON'T HAVE A [36:41] QUESTION. MORE SO A COMMENT IN THE DISCUSSION THAT WE'RE HAVING. I THINK, FOR ME, THIS [36:50] ROLLOVER PROCESS, FROM THE PERSPECTIVE OF COUNCIL IS A REALLY GOOD OPPORTUNITY, AS COLLEAGUES HAVE NOTED, TO [36:58] UNDERSTAND THE WAYS IN WHICH OUR ENTERPRISE IS SPENDING MONEY. OR NOT SPENDING MONEY WITHIN A [37:04] CERTAIN TIME FRAME. ALL THESE ITEMS DON'T DISPUTE THAT WE APPROVED. THAT'S HOW IT GOT [37:09] DONE. BUT JUST COMING INTO THIS ROLLOVER PROCESS, HAVING MORE [37:14] TRANSPARENCY AND UNDERSTANDING OF, LIKE, WHAT A THE CONTRACTS WE HAVE TO FULFILL. WHIC [37:21] WHAT IS CONTRACTED VERSUS NONCONTRACTED. I THINK THAT'S A QUESTION I'M GETTING JUST FROM THE COMMENT THAT CFO MADE. WE [37:27] WANT TO FULFILL THOSE CONTRACTS IF THOSE ARE IN EXISTENCE. WHAT I HAVE BEFORE ME DOESN'T [37:33] NECESSARILY GIVE THE CLARITY OF, LIKE, "THESE ARE THE CONTRACTS WE'RE ON THE HOOK FOR VERSUS THE CONTRACTS WE'RE NOT ON THE HOOK [37:40] FOR." AND I ALSO WILL AGREE WITH COUNCIL PRESIDENT ON JUST BETTER [37:45] DETAILS ON WHAT IS BEING ROLLED OVERTIMEROLL OVED OVER. WE HAVE [37:53] CULTURAL/COMMUNITY MEDIA PROGRAMMING LISTED FOUR TIMES AS DIFFERENT ITEMS. AND IT'S LIKE, "WHAT IS THE DIFFERENCE BETWEEN [38:00] THE ITEMS? IN TERMS OF WHAT WE'RE ROLLING OVER?" FOR ME, THAT'S IMPORTANT TO GET AN UNDERSTANDING SO I HAVE A GOOD [38:06] UNDERSTANDING OF HOW WE'RE SPENDING MONEY IN A CALENDAR YEAR. VERSUS NOT. AND THEN [38:12] WHAT WE'RE ROLLING OVER INTO. AND I THINK THIS IS ALSO AN EXERCISE FOR US TO THINK ABOUT [38:18] HOW WE'RE GOING TO APPROACH OUR BUDGET PROCESS THIS NEXT YEAR. IT'S NOT SOMETHING THAT'S [38:25] SEPARATE FROM THE DISCUSSIONS THAT WE'LL BE HAVING AS WE'RE WORK PLAN. AND THEN, ALSO, SETTING UP OUR PRIORITIES AS [38:33] COUNCILMEMBERS IN TANDEM WITH THE MAYOR'S ADMINISTRATION AND THE DISCUSSIONS THAT WE'LL HAVE. [38:39] >> THANK YOU. NEXT I'LL RECOGNIZE COUNCILMEMBER WONSLEY. >> THANK YOU, CHAIR CHUGHTAI. [38:46] YEAH. I JUST ALSO WANTED TO FLAG ANOTHER ONE. FOR INSTANCE, WHERE WE'RE SAYING WE WANT A [38:51] LITTLE BIT MORE TRANSPARENCY AROUND CERTAIN PROGRAMS THAT, YES, COUNCIL HAS ALREADY APPROVED ALLOCATIONS TOWARDS. [38:58] AND THEN ARE TRYING TO GET A SENSE OF ARE THERE CHALLENGES OF SPENDING DOWN THAT MONEY AS [39:04] COUNCILMEMBER CHOWDHURY HIGHLIGHTED DURING A CERTAIN TIME FRAME. I'M THINKING, FOR INSTANCE, HATE CRIME PREVENTION [39:09] 2024. LAST YEAR WE SPOKE A LOT ABOUT THE HATE CRIMES THAT WERE [39:15] HAPPENING IN OUR RESPECTIVE WARDS ACROSS THE CITY. AND WANTING TO KNOW, AND I BELIEVE THIS WAS THE EXACT AMOUNT THAT [39:21] IS BEING ROLLED OVER. THAT WAS APPROPRIATED BY COUNCIL. I WOULD HAVE HOPED TO SEE A LESSER [39:27] AMOUNT TO INDICATE THAT THERE WERE SOME SPENDING OF THIS TO BE, UMM, DIRECTED AT ADDRESSING [39:33] THAT PROBLEM ACROSS THE COMMUNITY. AND THAT SAYS SOMETHING IF THERE'S NOT. WE WANT TO GET A SENSE OF WHY IS [39:40] THAT NOT BEING SPENT WHEN WE KNOW, ESPECIALLY IN A CLIMATE LIKE OURS RIGHT NOW, UNDER [39:45] TRUMP, AND EVEN PRIOR TO THAT, WHERE WE'RE HEARING ABOUT HATE [39:50] CRIMES AND ATTACKS. WE'RE PASSING ITEMS, LEGISLATIVE MOTIONS BEING RESPONSIVE TO HATE [39:56] CRIMES, LIKE DAVIS M ATAURI, WHY [40:03] AREN'T THOSE BEING SPEND. WHY WHY IS IT NOT BEING SPENT? [40:10] THAT'S SOMETHING OF CONCERN. IF WE ONLY SEE IN THE DESCRIPTION IS SAYING "HATE CRIME PREVENTION [40:16] 2024" THAT'S NOT SUFFICIENT. I WOULD LOVE TO SEE SOME MORE DETAIL AS WHAT'S GOING ON WITH THAT, FOR [40:22] INSTANCE. >> THANK YOU. I'M NOT SEEING [40:29] ANY FURTHER DISCUSSION. SO WE HAVE A MOTION TO FORWARD THIS ITEM WITHOUT RECOMMENDATION [40:35] THAT'S BEEN PROPERLY SECONDED. I'LL ASK THE CLERK TO CALL THE [40:40] ROLL ON THAT. >> COUNCILMEMBER PAYNE. >> AYE. >> WONSLEY. >> AYE. [40:46] >> RAINVILLE IS ABSENT. VETAW. >> AYE. [40:51] >> ELLISON. >> AYE. >> OSMAN IS ABSENT. CASHMAN IS [40:56] ABSENT. JENKINS. >> AYE. >> CHAVEZ. >> AYE. [41:01] >> CHOWDHURY. >> AYE. >> PALMISANO. >> AYE. >> VICE CHAIR KOSKI. [41:07] >> AYE. >> CHAIR CHUGHTAI. >> AYE. >> 10 10 AYES. THIS [41:17] ITEM HAS BEEN FORWARDED TO THURSDAY'S COUNCIL MEETING WITHOUT RECOMMENDATION. WE'LL KEEP AN EYE OUT FOR A MORE [41:24] DETAILED REPORT FROM COMPTROLLER HARDGROVE. THANK YOU FOR YOUR PRESENTATION. WE'LL MOVE TO ITEM NUMBER 3. WHICH IS A [41:32] BIANNUAL PERSONNEL REPORT. THIS IS THE FIRST OF TWO PIER [41:39] PERSONNEL REPORTS WE'LL BE RECEIVING THIS YEAR. I'LL INVITE DEB KRUEGER, DIRECTOR OF [41:46] HUMAN RESOURCES OPERATIONS TO BEGIN THAT PRESENTATION. [42:33] WELCOME, DIRECTOR KRUEGER. >> THANK YOU. GOOD AFTERNOON AGAIN, CHAIR CHUGHTAI, BUDGET [42:39] COMMITTEE MEMBERS. MY NAME IS DEB KRUEGER, DIRECTOR OF HR OPERATIONS. I WILL BE [42:44] PRESENTING THE BIANNUAL PERSONNEL REPORT TODAY. THE SUMMARY OF. BEFORE I BEGIN, I'D LIKE TO THANK YOU, CHAIR [42:51] CHUGHTAI, FOR AGREEING AND BEING AMENABLE TO MOVING THE DATE. THE PRESENTATION OF THIS REPORT [42:57] FROM FEBRUARY IN ORDER FOR US TO PROVIDE A MORE COMPLETE, [43:03] ACCURATE REPORT. AS WE COMPLETED FEBRUARY IS A LITTLE TOO SOON. AS WE COMPLETED YEAR [43:08] END 2024 ACTIVITIES. AND THEN ARE ABLE TO GET THE BUDGET DOCUMENTS FORWARD TO Q1 OF 2025. [43:16] WE WERE ALSO COMPLETING ANNUAL WORK FORCE RECONCILIATION PROCESS WITH DEPARTMENTS RECONCILING THE WORK FORCE DATA [43:21] IN THE HR SYSTEM TO THE 2025 BUDGET FTE COUNT. AND DOING [43:27] THAT ALIGNMENT. THANK YOU SO MUCH FOR YOUR FLEXIBILITY IN THE [43:33] DATE. ON THAT NOTE, I'D LIKE TO THANK THE BUDGET OFFICE AND THE DEPARTMENT LIAISONS. THEY HAVE [43:40] WORKED HARD RECONCILING OUR HR SYSTEM WORK FORCE, FTE COUNTS [43:45] AGAINST AND POSITION DATA AND AGAINST AND ALIGNING TO THE BUDGETED FTE COUNTS FOR 2025. [43:52] UMM, WE USED A NEW PROCESS THIS YEAR. AND TO THE BUDGET OFFICE [43:58] PRETTY MUCH MET ONE-ON-ONE WITH EACH DEPARTMENT. SPENT MONTHS [44:03] RECONCILING THE DATA AND MAKING THE CLEANUPS IN THE SYSTEM TO HAVE MORE STREAMLINED REPORTING. [44:09] IT IMPROVES OUR WORK FORCE REPORTING. THANK YOU. SO A [44:15] LITTLE BIT ABOUT THE BIANNUAL PERSONNEL REPORT. THIS IS IN RESPONSE TO THE COUNCIL [44:21] LEGISLATIVE DIRECTIVE. AND IS IN SUPPORT OF THE BUDGET COMMITTEE'S WORK PLAN. THE FULL [44:30] REPORT WAS PREPARED BY THE HUMAN RESOURCES DEPARTMENT, AND THE FINANCE BUDGET OFFICE. THE LAST [44:38] BIANNUAL PERSONNEL REPORT WAS PRESENTED IN AUGUST OF 2024. AND TODAY'S PRESENTATION WILL [44:43] PROVIDE A SUMMARY OF BOTH CITY AND DEPARTMENTAL APPROVED FTES. [44:51] THE STATUS OF THE POSITIONS, PERSONNEL EXPENSES, COST-SAVING [44:56] INITIATIVES WITHIN DEPARTMENTS, AND PERSONNEL ADMINISTRATIVE [45:02] ACTIONS YEAR-TO-DATE. THE FULL DETAILED REPORT IS AVAILABLE IN LIMS, THE LEGISLATIVE [45:08] INFORMATION MANAGEMENT SYSTEM. I'M GOING IT APOLOGIZE IN ADVANCE, THERE IS AN UPDATED VERSION OF BOTH THE POWERPOINT [45:13] AND THE REPORT. THERE WAS A CALCULATION ERROR IN THE OVERTIME EXPENSES AND UPDATE. [45:19] THEY HAVE BEEN PROVIDED TO THE CLERK'S OFFICE AND HAVE BEEN UPDATED. AND UPLOADED IN LIMS. [45:29] AND, LAST BUT NOT LEAST, I WANT TO MAKE A DISTINCTION. AT LEAST FROM THE WORK FORCE DATA, THE DATA IN THE REPORT IS WITH DATA [45:37] EFFECTIVE MARCH 20th OF 2025. [45:48] SO THE WORK FORCE SUMMARY [45:55] OH, ACTUALLY, BEFORE I BEGIN. I WOULD LIKE TO MAKE ONE CLARIFICATION. THERE'S A BIT OF A DISCONNECT IN THE LEGISLATIVE [46:02] DIRECTIVE. SO THE WORK FORCE DATA IN ALL THE DATA YOU'RE GOING TO SEE THROUGHOUT MY [46:07] PRESENTATION, AND ALSO IN THE REPORT, IS BASED ON BUDGETED APPROVED FTES. SO THE FULL-TIME [46:14] EQUIVALENT OF OF A FULL-TIME POSITION. WE DO HAVE ABOUT 160 [46:20] LESS THAN FULL-TIME POSITIONS THROUGHOUT THE CITY. ANYWHERE [46:26] FROM, YOU KNOW, .5FTE TO INTERMITTENT POSITIONS OF .2% OF [46:31] AN FTE. AND SO WHEN WE TALK ABOUT, YOU KNOW, TO REPORT OUT THE APPROVED BUDGETED AND [46:38] LEGISLATIVE DIRECTIVE, IT CALLS EMPLOYEES, WE DON'T BUDGET ON EMPLOYEES. WE BUDGET ON FTES. [46:43] THROUGHOUT THE REPORTS YOU'LL SEE "FTE" WHICH MAY BE DIFFERENT FROM THE NUMBER OF EMPLOYEES WE [46:48] HAVE ACTIVELY WORKING AT THE CITY. OKAY. I JUST WANTED TO MAKE THAT DISTINCTION. THAT IT WON'T BE A NUMBER OF EMPLOYEES [46:55] NECESSARILY BUT THE NUMBER OF FTES. IN 2025, THE FTE COUNT [47:07] FOR THE CITY IS -- THAT WAS COUNCIL APPROVED IN THE 2025 [47:14] BUDGET ADOPTION IS 4,272.61FTES. [47:20] IN ADDITION TO THAT, YEAR TO DATE, THERE HAVE BEEN 3.3 FTES [47:27] ADDED TO THE BUDGETED FTE COUNT THROUGH THE APPROVED ADMINISTRATIVE AD PROCESS, THAT [47:33] I'LL SPEAK TO A LITTLE BIT MORE IN DEPTH IN AN UPCOMING SLIDE. [47:40] WHICH BRINGS US A TOTAL OF 4,200 -- ALMOST 4,276 FTE AT THE [47:48] CITY. THAT REPRESENTS AN INCREASE OF 81 FTES. WHICH IS [47:56] 1.9% INCREASE OVERALL FTE COUNT FROM 2024 APPROVED FTES. OF [48:07] THOSE, 4,2766 FTES, ALMOST 99% ARE FULL-TIME POSITIONS. THE [48:14] REMAINING 1.2% ARE PART TIME OR INTERMITTENT IN NATURE. AND THE MAJORITY ARE THOSE POSITIONS ARE [48:19] IN THE CONVENTION CENTER. AND DUE TO THE EVENT-DRIVEN NATURE OF THEIR STAFFING NEEDS. OF THE [48:29] 28 CITY DEPARTMENTS YOU [48:35] YOU KNOW WE HAVE A WIDE RANGE OF FTES IN EACH DEPARTMENT. RAISE OF RANGING IN SIZE FROM A LITTLE [48:40] OVER A THOUSAND FTEs IN PUBLIC WORKS DEPARTMENT DOWN TO THE SMALLEST DEPARTMENT OF SIX [48:46] FTEs IN ARTS AND CULTURAL AFFAIRS. THE WORK FORCE SUMMARY AND THE NUMBERS WITHIN BOTH THE [48:52] PRESENTATION AND THE FULL REPORT DOES EXCLUDE, MUCH LIKE THE [48:58] SCHEDULE V OF THE 2025 BUDGET BOOK, EXCLUDES TEMPORARY AND [49:06] SHORT-TERM GRAND-FUNDED POSITIONS. SO THEY ARE ALSO NOT INCLUDED IN THE WORK FORCE [49:12] SUMMARY AND IN THE REPORTS. SO THAT IT MATCHES TO THE SCHEDULE V OF THE 2025 BUDGET BOOK. AND, [49:19] AGAIN, THE FULL REPORT DOES SHOW THE COUNCIL-APPROVED FTEs BY INDIVIDUAL CITY DEPARTMENTS. [49:35] AS OF MARCH 20th, 2025, 90% OF [49:41] THOSE 4,276 FTEs, THE POSITIONS THAT ARE ASSOCIATED WITH THOSE FTEsS, HAVE BEEN [49:47] FILLED. THAT IS A 1% INCREASE IN FILLED POSITIONS OVER THE PREVIOUS REPORT IN AUGUST OF [49:56] 2024. SEVEN CITY DEPARTMENTS ARE FULLY STAFFED. THOSE ARE PRIMARILY DEPARTMENTS THAT ARE SMALLER IN NATURE OR MEDIUM SIZED. [50:06] THERE ARE ALSO 1 -- SO IN ADDITION TO THE 4,276 APPROVED [50:13] AND BUDGETED FTEs, THERE ARE ALSO AN ADDITIONAL 105 FTEsS [50:19] THAT TECHNICALLY ARE CONSIDERED OVERALLOCATED WITHIN DEPARTMENTS. ABOVE AND BEYOND THEIR APPROVED FTES COUNT. [50:28] MANY ARE KNOWN -- SO SOME OF THE EXPLANATIONS AROUND WHY WE GET [50:33] TO 125 -- 105 FTEs OVER THE BUDGETED FTE COUNT. THERE ARE SOME DEPARTMENTS THAT HAVE AN [50:40] ALLOWANCE. SORT OF OVERFILL THE NUMBER OF POSITIONS THAT ARE [50:49] HISTORICALLY HIGH TURNOVER. AND THEY ARE ALSO POSITIONS THAT HAVE A LONGER TIME TO FILL. [50:57] HIRING PROCESS. FOR INSTANCE, IN 9-1-1 WITH THE 911 OPERATORS, CALL TAKERS, DISPATCHERS, THE [51:04] FIRE WITH FIREFIGHTERS. AND IN [51:11] 3-1-1. THERE ARE, ALSO, FIVE FTEs THAT ARE EITHER FUNDED [51:17] THROUGH ONE-TIME PUBLIC SAFETY AID FUNDING OR OTHER SORT-TERM [51:22] FUNDED POSITIONS WHERE THE FUNDING IS FROM AN EXTERNAL SOURCE THAT IS ALSO, AGAIN, NOT PART OF THE APPROVED COUNCIL FTE [51:30] COUNT. AND THE -- MOST OF THE REMAINDER OF THE 105 ARE AROUND TRAINING, [51:38] APPRENTICESHIP, PATHWAY PROGRAM POSITIONS WHERE THE -- THOSE [51:44] JOBS ARE CREATED AS SORT OF AN ALTERNATIVE APPROACH TO HIRING FOR SOME HARD-TO-FILL POSITIONS. [51:52] PRIMARILY IN FIRE, WITH FIREFIGHTER CADETS, EMS [51:59] INTERNSHIPS, POLICE WITH THEIR COMMUNITY SERVICE OFFICER, POLICE CADET, PEACE INTERN [52:06] PATHWAYS PROGRAMS, PUBLIC WORKS WITH THEIR PUBLIC WORKS SERVICE [52:11] WORKER TRAINEES, WATER DISTRIBUTION OPERATOR TRAINEES, AUTO MECHANIC TRAINEES, [52:19] APPRENTICESHIP PROGRAMS, AND, AGAIN, THE ALTERNATIVE APPROACH TO HIRE HARD-TO-FILL POSITIONS. THESE ARE FUNDED POSITIONS AS IN [52:26] THEY USE THE VACANCY SAVINGS FROM THE SORT OF FULL ENTRY-LEVEL POSITIONS TO FUND [52:32] THE PATHWAYS PROGRAMS. SO THAT WE TRAIN INDIVIDUALS TO BECOME [52:38] QUALIFIED FOR THOSE FULL ENTRY-LEVEL POSITIONS. SO THE VACANCY SAVINGS FROM THOSE FULL [52:44] POSITIONS THAT ARE BUDGETED IS USED FOR THE TRAINEES, SO [52:49] WHEN THEY GRADUATE FROM THE TRAINEE OR PATHWAY PROGRAM, THEY MOVE INTO THE FULL ROLE. [52:56] SO, AGAIN, THE FUNDING THERE THEN EXISTS LARGELY THROUGH THE VACANCY SAVINGS OF THOSE [53:02] FULL-TIME POSITIONS FOR THE PATHWAYS AND THE TRAINEES AND THE APPRENTICESHIPS. AS WELL AS [53:08] OVERTIME SAVINGS, WHICH ARE POSITIONS THAT ARE ALLOWED TO OVERFILL DUE TO HISTORICAL HIGH [53:13] TURNOVER. AND FIRE AND [53:21] 9-1-1. [53:28] IN ADDITION, THE CITY DEPARTMENTS DO TAKE THE [53:34] OPPORTUNITY TO UTILIZE THE SKILL SETS OF TEMPORARY EMPLOYEES TO [53:40] SUPPLEMENT. THEIR REGULAR STAFF VERY VARIOUS REASONS. AS OF [53:46] MARCH 20th OF 2025, THERE WERE 509 TEMPORARY FTEs, ENTERPRISE [53:52] WISE. 363 WERE ELECTION JUDGES. 49 ARE INTERNS. 20 FTEs ARE [54:01] TEMPORARY OR PERMANENT EMPLOYEES. AGAIN, FOR TEMPORARY IN NATURE. EITHER TO BACK FILL [54:08] A VACANT POSITION, AS THAT POSITION GOES THROUGH THE HIRING PROCESS, OR IN A SPECIAL PROJECT [54:15] BASIS. AND THEN THERE WERE 78 OUTSIDE [54:21] TRADES SKILLED WORKERS. PRIMARILY IN THE CONVENTION CENTER, WHICH IS THE STAGE HANDS THAT DO THE LIGHTING FOR EVENTS, [54:29] CPED, AND IN PUBLIC WORKS FOR THEIR -- AS THEY BEGIN -- JUST BEGINNING THEIR CONSTRUCTION [54:35] SEASON. AND FINANCE PROPERTY SERVICES FOR THEIR SKILLED, LIKE, CARPENTERS, PLUMBERS, [54:43] ELECTRICIANS. THE TEMPORARY EMPLOYEE NUMBERS ARE DOWN SIGNIFICANTLY FROM THE LAST REPORT. THERE WAS, LIKE, 3,000 [54:50] PRIMARILY IT HAD TO DO WITH ELECTION JUDGES. IT'S THE DIFFERENCE IN THE REPORTING [54:58] CYCLES. QUITE A BIT FEWER ELECTIONS JUDGES. AGAIN, LIKE, [55:03] RIGHT NOW WITH THE TIME OF THE REPORTING IT'S OUTSIDE OF THE NORMAL INTERNSHIP SEASON, YOU [55:09] KNOW, THAT WILL PRIMARILY START IN MAY AND THEN GO THROUGH AUGUST OR SEPTEMBER. SO WE MIGHT SEE HIGHER NUMBERS THERE [55:14] IN THE NEXT REPORT IN SEPTEMBER. AND THEN, AS WELL, FOR OUTSIDE TRADES. AGAIN, MUCH LOWER FOR [55:20] PUBLIC WORKS. THEIR CONSTRUCTION SEASON IS JUST BEGINNING. AND SO THEY'VE STARTED TO HIRE, BUT HAVE NOT [55:25] REACHED THEIR PEAK IN HIRING YET FOR THE OUTSIDE TRADES. [55:39] VACANT POSITIONS, 10% OF THE BUDGETED AUTHORIZED BUDGETED POSITIONS ARE VACANT, WHICH [55:46] COMPRISES 404 VACANCIES. THE HIGHEST VACANCY RATES WITHIN THE CITY ARE IN THE POLICE [55:51] DEPARTMENT. THEY ARE AT ABOUT 16%. VACANT POSITIONS WHICH IS [55:57] DOWN FROM 22% FROM THE LAST REPORT. PUBLIC WORKS 9% VACANCY [56:03] RATE. AGAIN, DOWN FROM 11% IN AUGUST OF 2024. AND THE [56:09] CONVENTION CENTER AT 22% VACANCY RATE, AGAIN, DOWN FROM 24% IN AUGUST OF '24. DEPARTMENTS HAVE [56:15] BEEN VERY DILIGENT IN FILLING THEIR VACANT POSITIONS. AND [56:21] THEY'VE -- WE'VE HAD A LOT OF SUCCESS IN RECRUITMENT AND OUR APPLICANT NUMBERS ARE HIGHER. [56:27] 43% OF THOSE VACANT POSITIONS HAVE BEEN VACANT FOR SIX MONTHS OR LESS. 41% HAVE BEEN VACANT [56:37] 12 MONTHS OR LONGER, HOWEVER, I WILL NOTE THAT 90% OF THE POSITIONS THAT HAVE BEEN VACANT [56:45] 12 MONTHS OR LONGER ARE EITHER SWORN POLICE OR THOSE POSITIONS WHICH ARE HIRED ON THE SEASONAL [56:51] BASIS. OKAY. WITHIN PRIMARILY PUBLIC WORKS, CONVENTION CENTER, [56:57] OR CLASS HIRING. LIKE IN FIRE. [57:05] FOR THE 404 VACANT POSITIONS, THE HIRING STATUS AND THE HIRING PLANS FOR THOSE POSITIONS, I'M [57:10] GOING TO TAKE SWORN -- THE SWORN VACANCIES OUT OF THE MIX FOR A [57:15] MINUTE. THERE'S 136 SWORN VACANT POSITIONS. SO OUT OF THE 268 NONSWORN VACANT POSITIONS, [57:22] GIVE 56% OF THOSE, THEY ARE ACTUALLY EITHER IN AN ACTIVE HIRING PROCESS RIGHT NOW. [57:30] ACCEPTING APPLICATIONS OR SCREENING APPLICATIONS OR INTERVIEWING OR MAKING JOB OFFERINGS. OR THEY'RE IN THE [57:36] PREPROCESS OF GETTING A POSITION UP FOR RECRUITMENT AND ACCEPTING [57:41] APPLICATIONS. THEY'RE DOING JOB POSTING DEVELOPMENT. AND 44% [57:47] HAVE AN UPCOMING RECRUITMENT. SOMETIMES MOST OF THEM, GENERALLY, THROUGH JUNE. THEY [57:53] ARE INTENDING TO START THE RECRUITMENT PROCESS. IT'S EITHER A NEW VACANCY. LIKE [57:58] RECENT TURNOVER. OR A NEW VACANCY FROM THE 2025 BUDGET PROCESS. THEY ARE -- THERE'S [58:06] ABOUT 30 POSITIONS ON THE LIST THAT ARE IN THE CLASSIFICATION PROCESS AT THIS MOMENT. AND [58:12] MOVE INTO A HIRING PROCESS. OR IT'S SEASONAL HIRING. THROUGHOUT THE YEAR, THOSE [58:17] SEASONAL PROCESSES WILL COME TO -- WILL BEGIN. OR SOME [58:23] DEPARTMENTS ARE IN THE MIDDLE OF A REORGANIZATION, AND SO THEY MAY BE CHANGING THE POSITIONS UP [58:28] A LITTLE BIT. OR THEY ARE REVAMPING THE JOB DUTIES. TO LIKELY ALIGN BETTER WITH THE [58:33] BUSINESS NEEDS BEFORE THEY POST THOSE POSITIONS. OVERTIME [58:41] EXPENSES AND, AGAIN, I BELIEVE THE NEW SLIDE IS -- HAS BEEN UPLOADED IN LIMS. THERE WAS A [58:48] CALCULATION ERROR. AND ON THIS PARTICULAR SLIDE. OVER TTIME [58:56] EXPENSES, $10.9 MILLION IS BUDGETED IN 2025 FOROVER TIME EXPENSES. $7.4 MILLION HAS [59:05] BEEN SPENT ONOVER TIME YEAR TO DATE. WHICH LEAVES 32% OF [59:11] BUDGETED OVERTIME REMAINING FOR 2025. WITH 75% OF THE YEAR [59:17] REMAINING. SO OVERTIME EXPENSES [59:22] ARE HIGH SO FAR, YOU KNOW, THIS WAS THROUGH -- I BELIEVE THESE DOLLARS WENT THROUGH THE DATA [59:29] WENT THROUGH MARCH 31st. SO END OF THE Q1 OF 2025. AGE [59:37] AND IN THE REPORT, THERE'S A LIST OF THE DEPARTMENTS THAT HAVE OVERTIME SPENT AGAINST [59:43] THEIR BUDGET. BUDGETED AMOUNT. [59:49] PERSONNEL ADMINI ADMINISTRATIVE ACT ACTIONS. [59:56] FOR THIS REPORT COMPRISES, AGAIN, IT WAS A YEAR-TO-DATE. WHAT ARE THE ADMINISTRATIVE [1:00:01] ACTIONS THAT HAVE OCCURRED REALLY COMPRISING TWO DIFFERENT TYPES OF PERSONNEL ADMIN [1:00:07] ACTIONS. IN TERMS OF VACANT POSITIONS WHERE TITLES HAVE BEEN [1:00:13] CHANGED FROM WHAT THEY WERE ORIGINALLY BUDGETED AT TO WHAT THEY'RE BEING POSTED AT, AS THE [1:00:18] POSITION IS VACANT. AND/OR WHERE A POSITION HAS SIMPLY BEEN RECLASSIFIED. TYPICALLY WHERE THERE'S AN INCUMBENT IN THE [1:00:24] POSITION. THERE HAVE BEEN 19 JOB TITLE CHANGES OR JOB RECLASSIFICATIONS COMPLETED YEAR [1:00:30] TO DATE. THAT FULL LIST IS IN THE DETAILED REPORT. AND, [1:00:37] AGAIN, 3.3FTES HAVE BEEN ADDED ADMINISTRATIVELY. AND FULLY FUNDED FROM THE DEPARTMENTS AND [1:00:46] PERSONNEL BUDGET. AND ONE OF THE REQUESTS AND THE ITEMS IN [1:00:51] THE LEGISLATIVE DIRECTIVE WAS THE BUDGETARY IMPACT OF [1:00:58] RECLASSIFICATIONS. AND THE BUDGET OFFICE IS IN THE PROCESS OF IDENTIFYING THOSE BUDGETARY [1:01:04] IMPACTS OF THE RECLASSIFICATIONS. IT OCCURS Q2 ANNUALLY. THEY'RE IN THE PROCESS OF THAT RIGHT NOW. COST [1:01:13] SAVINGS INITIATIVES. AGAIN, IN THE REPORT, THERE IS A FULL [1:01:19] LISTING OF COST-SAVING INITIATIVES AT EACH CITY DEPARTMENT IS UNDERGOING. OR IS [1:01:25] IN THE PROCESS OF ANALYZING WHAT THEIR ACTUAL COST SAVINGS ARE. [1:01:31] SO IN THE FULL REPORT THAT YOU'LL SEE, IT'S MORE OF A DESCRIPTION OF WHAT CHANGES [1:01:37] THEY'RE LOOKING AT. PARTICULARLY BEGINNING NOW IN 2025, WHICH REALLY ALIGNS VERY [1:01:42] CLOSELY WITH THE MAYORAL 2026 BUDGET ASK OF NO NEW SPEND. [1:01:47] RIGHT. MAXIMIZE OUR RESOURCES THAT WE HAVE. SO THE [1:01:54] DEPARTMENTAL RESPONSES TO WHAT THEY'RE DOING TO SAVE COSTS IS REALLY A WIDE RANGE OF [1:02:00] INITIATIVES. THE MAJORITY OF THOSE HAVE BEEN CENTERED AROUND TECHNOLOGY ADOPTION AND WORK [1:02:07] FORCE OPTIMIZATION. TECHNOLOGY ADOPTION TO AUTOMATE MANY DEPARTMENTS. TO AUTOMATE AND [1:02:13] STREAMLINE PROCESSES. THEY HAVE REALIZED SOME EFFICIENCIES. SOME EFFECTIVENESS WHERE THEY CAN MAXIMIZE THEIR EXISTING [1:02:21] RESOURCES. AND/OR REDUCE COSTS. EITHER PERSONNEL OR NONPERSONNEL COSTS. THROUGH THE ADOPTION AND AUTOMATION OF [1:02:30] TECHNOLOGY. WORK FORCE OPTIMIZATION MANY DEPARTMENTS ARE REEVALUATING, REALIGNING JOB [1:02:36] DUTIES, JOB ASSIGNMENTS. DOING SORT OF THE SAME WITH LESS. [1:02:41] LOOKING AT WAYS OF SHARING COSTS. LIKE ADMINISTRATIVE STAFF. AND REDUCING CRITICAL [1:02:47] OVERTIME EXPENSES. OTHER DEPARTMENTS HAVE REPORTED SOME [1:02:53] OF THEIR COST-SAVING INITIATIVES AROUND RESOURCE SHARING. AND, ALSO, ANALYZING FLEET AND [1:02:59] MAINTENANCE COSTS. AND, LIKE, FLEET FULL SHARING AND THOSE TYPES OF IDEAS. AND THEN [1:03:10] PERSONNEL BUDGET. THE BUDGETED PERSONNEL FUNDING AMOUNT VERSUS [1:03:16] SPEND TO DATE. THE 2025 PERSONNEL BUDGET ACROSS THE CITY IS $623 MILLION, ROUGHLY. AND [1:03:25] THROUGH Q1 OF 2025, WHICH IS MARCH 30th -- 31st, [1:03:33] $113.4 MILLION HAS BEEN SPENT. SO 82% OF THE PERSONNEL BUDGET IS REMAINING FOR 2025. I WILL [1:03:43] STAND FOR QUESTIONS. >> THANK YOU FOR THAT PRESENTATION, DIRECTOR KRUEGER. [1:03:50] COLLEAGUES, ARE THERE ANY QUESTIONS OR DISCUSSION RELATED TO THIS BIANNUAL PERSONNEL [1:03:56] REPORT? I WILL FIRST RECOGNIZE COUNCILMEMBER PALMISANO FOLLOWED BY VICE CHAIR KOSKI. [1:04:01] >> THANK YOU, MADAM CHAIR. MS. KRUEGER, A QUICK CLARIFICATION. FOR THOSE [1:04:07] POSITIONS THAT HAVE BEEN VACANT FOR MORE THAN 12 MONTHS, BUT WERE LISTED, ACTUALLY, SORRY. [1:04:13] YOU ANSWERED THAT ONE. ON [1:04:21] PAGE 9, WHAT ARE SOME OF THE REASONS WHY DEPARTMENTS HAVE LISTED INTENTIONALLY HOLDING? IS IT WHAT YOU SAID A FEW [1:04:27] MINUTES AGO? WHICH THIS IS ABOUT RECLASSIFICATIONS OR REORGANIZATIONS OR EVEN SEASONAL [1:04:33] HIRES? >> THOSE ARE PRIMARILY THE REASONS. A FEW OF THE OTHERS, [1:04:39] THEY'RE HOLDING SOME VACANT POSITIONS THAT ARE SORT OF AT A LOWER LEVEL. BECAUSE THE HIGHER [1:04:47] HIGHER -- HIERARCHICAL POSITIONS ARE THE REPORT. SUPERVISOR, MANAGER, DIRECTOR, [1:04:53] RIGHT, BEFORE THEY OPEN UP THE OTHER POSITIONS THAT REPORT INTO THAT PERSON. SO THEY HAVE INPUT INTO THE HIRING PROCESS. [1:04:59] >> I SEE. THAT MAKES SENSE. THANK YOU. >> YOU'RE WELCOME. [1:05:05] >> THANK YOU, VICE CHAIR KOSKI. >> THANK YOU. THANK YOU FOR THE [1:05:11] PRESENTATION. IF WE GO TO THE OVERTIME EXPENSES. I'M JUST [1:05:17] CURIOUS TO KNOW IF THEREst A PLAN TO COVER THE OVERTIME. IT LOOKS LIKE WE ARE GOING TO GO OVER THE BUDGETED $10.9 MILLION. [1:05:25] AND WHAT THE PLAN IS WHEN THAT [1:05:31] HAPPENS. >> CHAIR CHUGHTAI, COUNCILMEMBER KOSKI. THAT'S A WONDERFUL QUESTION. I INVITE THE BUDGET [1:05:41] OFFICE. >> THROUGH THE CHAIR, COUNCILMEMBER KOSKI. YOU'LL TYPICALLY SEE THOSE SORT OF [1:05:47] DESCRIPTIONS OFOVER TIME WITH THE POLICE BUDGET, FOR EXAMPLE. THIS IS ONE AREA WHERE THE CHARTER MINIMUM WITH THE NUMBER [1:05:53] OF SWORN STAFF COMES INTO PLAY. SO WE HAVE VACANCIES THAT WE KNOW ARE GOING TO PERSIST. AND [1:05:59] ARE NOT LIKELY TO BE FULLED. AND SO, OFTEN, AS WE CAN SEE SAVINGS FOR THOSE SWORN OFFICERS [1:06:06] WE'LL GO TOWARD OVERTIME. >> OKAY. THAT'S HELPFUL. I KNOW WE UTILIZE THE VACANCY [1:06:12] SAVINGS FOR THAT. I DEPARTMENT KNOW IF IT WAS ALREADY PART OF THE EQUATION. AT SOME POINT, [1:06:17] IT'LL GET RECONCILED AND WE WILL NOT -- BECAUSE WE'LL BE USING THE VACANCY SAVINGS FROM EITHER [1:06:23] THE SWORN OFFICERS OR OTHER ROLES. >> THROUGH THE CHAIR, [1:06:29] COUNCILMEMBER KOSKI. WILL IT BE RECONCILED? YOU KNOW, THOSE FUNDS ARE [1:06:34] REQUIRED TO BE ALLOCATED FOR THE POSITIONS. BUT IT IS A BIT OF A DANCE THAT WE DO WITH THE BUDGET [1:06:40] TO THE ACTUALS. PARTICULARLY FOR LIS OVERTIME. >> OKAY. THANKS. [1:06:49] >> THANK YOU. I'M NOT SEEING ANY FURTHER QUESTIONS OR [1:06:58] DISCUSSION. COUNCIL PRESIDENT PAYNE. >> THANK YOU, VICE PRESIDENT CHUGHTAI. I KNOW ONE OF THE TIMES WE WENT THROUGH THIS [1:07:04] VACANCY REPORT, WE HAD SOME PRETTY EXTREME OUTLIERS IN TERMS OF THE LENGTH OF TIME THAT THERE WERE VACANCIES. AND I THINK [1:07:11] THERE WAS A PROBLEM WITH THE DATA AND REPORTING AND JUST THE SYSTEMS. HAVE WE RESOLVED THAT ISSUE? AND CAN WE EXPECT THIS [1:07:17] REPORT TO NOT REFLECT ANY OF THOSE THOSE ERRORS. IS THAT A PERSISTENT THING WE'LL BE [1:07:25] TRYING TO NAVIGATE? >> THROUGH THE CHAIR, COUNCIL [1:07:31] PRESIDENT PAYNE. GENERALLY SPEAKING, YES. MANY OF THOSE WE'VE IDENTIFIED FOR MANY OF THOSE ISSUES CAME FROM AND HAVE [1:07:37] MADE CORRECTIONS. AND ARE CONTINUING TO. THERE ARE STILL OUTLYING DEPARTMENTS WHERE WE'RE TRUDGING THROUGH THE WORK FORCE [1:07:43] DATA IN THE HR SYSTEM. THERE ARE SOME SYSTEM LIMITATIONS IN [1:07:53] OUR CURRENT SYSTEM WHERE PARTICULARLY AN OUTSIDE TRADE POSITIONS THAT ARE BUDGETED THROUGH THE COUNCIL APPROVAL [1:07:58] PROCESS. AND THEY DON'T -- THEY TEND TO HIRE THEM THROUGH A UNION HALL. AND SO THEY COME IN [1:08:04] AS A TEMPORARY EMPLOYEE. IT MAKES IT LOOK, RIGHT, LIKE THAT POSITION HAS BEEN VACANT SINCE [1:08:10] 2017. WHEN, REALLY, IT'S BEEN BILLED IN A DIFFERENT WAY. AND BEING ABLE TO TIE THOSE TOGETHER [1:08:16] WE ARE WORKING WITH DEPARTDEPARTMENTS TO FIND ALTERNATIVE WAYS TO [1:08:22] IDENTIFY THEY HAVEN'T BEEN VACANT THE WHOLE TIME. THEY'VE GONE THROUGH AN ALTERNATIVE [1:08:28] METHOD. >> THANK YOU. >> THANK YOU. SEEING NO FURTHER [1:08:33] QUESTIONS -- NEVER MIND. COUNCILMEMBER CHOWDHURY. >> SORRY. WE GET RIGHT UNDER [1:08:39] THE BUZZER, CHAIR. I DON'T HAVE ANY PARTICULAR QUESTIONS. I WANTED TO STATE THAT THIS REPORT [1:08:47] WAS REALLY, REALLY HELPFUL AND DETAILED. I THINK THERE'S A LOT TO PROCESS HERE AND FOLLOW UP ON. APPRECIATIVE OF YOU PUTTING [1:08:53] THIS TOGETHER. AND JUST THANK YOU TO THE AUTHORS OF THE LEGISLATIVE DIRECTIVE FOR [1:08:59] WORKING ON THIS. I SEE THIS AS KIND OF, LIKE, A GOOD MARKER FOR [1:09:06] INFORMATION THAT WE'LL BE NEEDING TO GO BACK TO AS WE GO THROUGH OUR WORK ON THE BUDGET THIS YEAR TOGETHER. [1:09:13] >> THANK YOU. OKAY. I'M NOW NOT SEEING ANYONE ELSE IN QUEUE. [1:09:20] SO WITH THAT, I'LL DIRECT THE CLERK TO FILE THIS REPORT. AND [1:09:27] WITH THAT, WE HAVE CONCLUDED ALL BUSINESS TO COME BEFORE THE COMMITTEE TODAY. AND IF THERE IS NO -- OH. NO, YOU'RE RIGHT! [1:09:35] OH, MY GOD. I'M SO SORRY! NO. WE HAVE A PRETTY MEATY ITEM [1:09:41] STILL. OKAY. FINAL ITEM ON THE AGENDA. ITEM NUMBER FOUR, RECEIVE AND FILE. THIS IS A [1:09:47] PRESENTATION ON THE 2024 FOURTH QUARTER FINANCIAL STATUS REPORT. [1:09:53] ON SELECT CITY FUNDS. I'LL INVITE COMPTROLLER GEORGE HARDGROVE TO COME BACK AND [1:09:59] PRESENT THE ITEM. [1:10:47] >> THANKS AGAIN, CHAIR CHUGHTAI. CITY COUNCIL MEMBERS, MY NAME IS GEORGE HARDGROVE. [1:10:52] COMPTROLLER FOR THE CITY. I'M HERE TO PRESENT THE FOURTH QUARTER FINANCIAL STATUS REPORT. [1:11:00] SO MOVING ON HERE NOW. THIS IS -- THIS REPORT REFLECTS OUR [1:11:06] FINANCIAL RESULTS AS OF DECEMBER 31st, 2024. WE HAVE [1:11:12] CLOSED PERIOD 12, WHICH MEANS THAT MOST OF OUR -- ALMOST ALL OF OUR OPERATIONAL ACTIVITY IS [1:11:17] IN THIS REPORT. HOWEVER, IT'S STILL A POINT IN TIME REPORT. WE STILL HAVE FINAL ADJUSTMENTS, [1:11:23] FOR EXAMPLE, LIKE IN THE SELF-INSURANCE FUND. WE'RE WAITING FOR SOME INFORMATION [1:11:29] FROM OUR ACTUARIAL FIRM TO COMPLETE THE LIABILITIES. SO THERE IS STILL SOME ADJUSTMENTS. SO IT IS ON AUDITED. THE STATE [1:11:36] AUDITORS ARE WORKING ON AUDITING OUR FIS REPORT, BUT THAT WON'T BE COMPLETE UNTIL LATER ON THIS [1:11:42] SPRING , OR SO. [1:11:48] AS I SAID BEFORE, THIS IS A POINT IN TIME SUBJECT AUDIT ADJUSTMENTS. AND EVEN THOUGH THERE'S NO FORECAST OR ANYTHING [1:11:55] ON THIS REPORT, IT IS THE NUMBERS FROM OUR SYSTEM. WE STILL RECOMMEND TO CHECK IN, IF [1:12:02] THERE'S WISHES TO MOVE THINGS AROUND OR THINGS LIKE THAT. AS FAR AS OUR FINANCIAL HIGHLIGHTS, [1:12:12] BASICALLY I WOULD SAY ONE WORD IT'S BEEN FAIRLY STABLE IN THE LAST YEAR IN 2024. YOU CAN SEE [1:12:19] OUR FIRST BULLET POINT. I THINK WE MENTIONED LAST FALL THAT ALL THREE MAJOR RATING AGENCIES HAVE [1:12:25] RATED US THE AAA BOND RATING. OTHER GOOD NEWS, THE PARKING [1:12:31] REVENUES ARE REBOUNDING. THEY'RE UP ABOUT $5 MILLION FROM WHAT WE EXPERIENCED IN 2023. [1:12:40] PRETTY MUCH BACK TO THE P PANDEMIC. WE HOPE THE PARKING CAN GET BACK TO THEIR REQUIRED [1:12:47] MINIMUM BALANCES SOMETIME THIS YEAR OR EARLY NEXT YEAR. PROPERTY TAXES WE'RE A LITTLE [1:12:53] LOWER THAN EXPECTED. WE DID -- WE WERE ABOUT $22 OR $23 MILLION [1:12:58] UNDER. MAINLY DUE TO NONCOLLECTIONS OF ASSESSED VALUES. HOWEVER, ON THE OTHER [1:13:05] SIDE AS FAR AS THE LOCAL SALES TAXES, LIKE, THE S ENTERTAINMENT TAX, FOOD TAX, [1:13:10] THINGS LIKE THAT, OUR DOWNTOWN ASSETS FUND HAS DONE BETTER. AND THEY ARE UP ABOUT ALMOST [1:13:18] $9 MILLION OR $10 MILLION FROM 2023. AND THE OTHER MAJOR HIGHLIGHT, I THINK, FOR THE CITY IS THE ARPA. THAT IS THE [1:13:25] AMERICAN RESCUE PLAN ACT THAT WAS PASSED BACK IN 2021. THROUGH COUNCIL ACTION, WE WERE [1:13:31] ABLE TO CLOSE THAT IN NOVEMBER OF 2024. SO REMAINING SPENDING WAS PUT ON THE GENERAL FUND, AT [1:13:40] THAT POINT. CONTINUING ON WITH OUR FINANCIAL HIGHLIGHTS, THE TOTAL BOOK VALUE OF OUR CASH [1:13:47] INVESTMENTS IS ABOUT $ $1.233 MILLION. JUST A SLIGHT [1:13:54] DECREASE FROM 2023, THE END OF [1:13:59] 2023. THAT, AGAIN, MAKES UP, YOU KNOW, PRETTY MUCH MOST OF THE BALANCES IN OUR CASH [1:14:04] ACCOUNTS AND THE DIFFERENT FUNDS. MOST OF THAT IS INVESTED IN TREASURY BILLS. MOVING ON TO [1:14:25] A LITTLE BIT MORE DETAILS. YOU CAN SEE OUR SELF-ASSURANCE FUND, [1:14:31] AS I MENTIONED EARLIER, STILL BEING FINALIZED. HOWEVER, IT IS [1:14:37] BELOW TARGET IN TERMS OF IT HAS A NEGATIVE NET POSITION. SO A LITTLE BETTER THAN LAST -- THAN [1:14:43] WE THOUGHT LAST FALL. BUT $47/$48 MILLION, A LITTLE OVER [1:14:49] $50 MILLION. I'M HAPPY TO REPORT THAT THE CASH BALANCE THAT IS GONE UP TO ABOUT $175 [1:14:54] MILLION. ANOTHER AREA THAT IS NOT QUITE MEETING OUR FUND BALANCE, OR CASH BALANCE REQUIREMENTS IS FLEET SERVICES. [1:15:02] THE CASH BALANCE IS ABOUT $8.3 MILLION OR SO, WHICH IS ABOVE THE TARGET. BUT WE DIDN'T [1:15:07] FORECAST THAT TO BE BELOW THE TARGET. BUT THEY DIDN'T HAVE ENOUGH DELIVERIES OF VEHICLES [1:15:13] AND OTHER CAPITAL EQUIPMENT AT THE END OF THE YEAR TO SPEND IT DOWN BELOW THE LEVEL. BUT WE [1:15:19] CONTINUE TO WATCH THAT. AS I MENTIONED BEFORE, THE PARKING FUND IS DOING BETTER. STILL [1:15:25] BELOW CASH BALANCE STILL BELOW THE TARGET. BUT IT HAS IMPROVED. IT'S GOTTEN BETTER [1:15:31] SINCE THE END OF 2023. AND, FINALLY, PROPERTY SERVICES IS OUR LAST DEPARTMENT THAT ISN'T [1:15:38] QUITE MEETING OUR CASH RESERVE TARGET. YOU CAN SEE THEY'RE ABOUT $900,000 UNDER.. [1:15:48] THE NEXT AREA I WANT TO COVER IS THE GENERAL FUND. AS I SHOW ON THIS SLIDE HERE, THIS FUND [1:15:55] ACCOUNTS FOR A LOT OF THE FINANCES FOR THE CITY. IT [1:16:00] ACCOUNTS FOR ANYTHING NOT REQUIRED TO BE IN A DIFFERENT FUND. GENERALLY THOSE ARE ENTERPRISE, SPECIAL REVENUE, AND [1:16:08] INTERNAL SERVICE FUNDS. YOU CAN SEE THE CASH BALANCE IS UP -- A LITTLE BIT UP FROM 2023. AGAIN, [1:16:16] LIKE I SAID, IT REFLECTS THE STATE STABILITY OF THE CITY DURING THE LAST YEAR. THE [1:16:23] NEXT -- IN TERMS OF THE FUND BALANCE, I THINK THIS, REALLY, IS THE KIND OF SHOWS WHERE WE'RE [1:16:31] AT HERE. WE'RE AT ABOUT $209 MILLION VERSUS $210 MILLION. THE CITY HAS BEEN VERY STABLE. IT'S NOT BETTER [1:16:37] THAN IT WAS A YEAR AGO. BUT IT'S NOT WORSE. STILL EXCEEDS [1:16:42] THE 17% MINIMUM FUND BALANCE, WHICH, YOU KNOW, THE CALCULATIONS FROM THE LAST [1:16:49] BUDGET IS ABOUT $112.7 MILLION. ABOUT $96 OR $97 MILLION ABOVE [1:16:56] THAT. IN TERMS OF THE 2025 BUDGET, WE HAVE ABOUT $24 [1:17:03] MILLION, OR SO, IN PLANNED USE OF FUND BALANCE. SOME IS PUBLIC SAFETY AID. SO IT IS ABOUT [1:17:10] $5 MILLION IN PUBLIC SAFETY AID. ABOUT $20 MILLION IN OTHER FUNDS. FROM THE PRESENTATION EARLIER TODAY, YOU CAN SEE A [1:17:17] ROLLOVER REQUEST FROM THE GENERAL FUND AT $41 .8 MILLION. AND TALK, LIKE I SAID, [1:17:23] $15 MILLION IN PUBLIC SAFETY AID WAS LEFT. AND BASED ON THE FOURTH-QUARTER PROJECTIONS [1:17:29] BUDGET ABOUT 21% OR SO OF THE '25 PROPOSED BUDGET. WHICH IS ABOUT $27 MILLION OVER THE [1:17:37] MINIMUM. JUST TO KIND OF LOOK AT THE FUND BALANCE, THE GENERAL FUND BALANCE A LITTLE BIT FOR [1:17:44] DETAIL. YOU CAN SEE, WE HAVE -- LIKE I SAID, WE KEPT VERY STEADY. JUST WENT TOWN [1:17:51] DOWN ABOUT A MILLION DOLLARS IN THE OVERALL FUND BALANCE IN THE LAST YEAR. WE CAN LOOK AT THAT IN MORE DETAIL, AS FAR AS HOW WE [1:17:57] GET HERE, I WOULD SAY WE ENDED UP WITH ABOUT $40 MILLION LESS THAN WE THOUGHT IN REVENUE. WE [1:18:04] HAD $80 MILLION LESS IN EXPENSES, AND BUDGET AS WELL. IT WOULD HAVE BEEN A $40 MILLION GAIN, BUT THE '24 BUDGET HAD [1:18:13] A -- WELL, ABOUT $18 MILLION USE OF FUND BALANCE AND THERE WAS SOME ROLLOVERS, AS WELL, TO [1:18:18] ABOUT $25 MILLION OR SO. SO THAT'S WHY IT PRETTY MUCH STAYED THE SAME. EVEN THOUGH WE WERE A [1:18:23] LITTLE BIT FAVORABLE TO BUDGET. WITH THE BUDGET CONTAINS SOME USE OF FUND BALANCES AND [1:18:30] ROLLOVERS. YOU CAN SEE OF THE $209 MILLION, YOU CAN SEE WHAT [1:18:37] RESTRICTED HERE. YOU CAN SEE IT'S ABOUT $24 .6 MILLION. THE ONE IN YELLOW HERE ARE ABOUT -- [1:18:43] PUBLIC SAFETY AID. VERSUS ABOUT $19 MILLION IN NONPUBLIC SAFETY AID. THAT'S BEEN PROGRAMMED IN [1:18:49] THE '25 BUDGET. WE HAVE TO RESTRICT THAT. THEY'LL BE [1:18:54] NEEDED. SHOULD WE EXACTLY EQUAL THE BUDGET IN TERMS OF OUR SPENDING IN REVENUE. YOU CAN SEE IN TERMS OF THE ROLLOVERS, [1:19:01] THAT'S FOR THE GENERAL FUND ABOUT $41 .8 MILLION. ABOUT $9.7 MILLION IS PUBLIC SAFETY [1:19:07] AID. AND THE OTHER $32 MILLION IS NONPUBLIC SAFETY AID [1:19:14] ROLLOVERS. SO THAT GIVES ABOUT $41 .8 MILLION. IN THAT AMOUNT, [1:19:20] THERE'S ABOUT $3.3 MILLION BEING ROLLED OVER TO FINANCE. I THINK THERE WAS A QUESTION ON THAT [1:19:25] EARLIER. SO THAT'S NOT PROGRAMMED YET, BUT IT CONTINUES TO BE IN FINANCE'S BUDGET AWAITING PROGRAMMING. THEN YOU [1:19:31] CAN SEE, FINALLY, NORTH COMMONS PARK IS ALSO FOR $3 MILLION. [1:19:37] THAT WAS FORMERLY ARPA PROJECT. IT'S NOT IN THE BUDGET, I DON'T [1:19:42] BELIEVE IN 02025, BUT IT CAN BE USED WITH YOUR APPROVAL LATER [1:19:48] ON. SO YOU CAN SEE, ABOUT $69 MILLION RESTRICTED OUT OF [1:19:53] THE $209 MILLION. LEAVING US ABOUT $140 MILLION. GIVING [1:20:00] US $27 MILLION OR SO IN UNASSIGNED FUND BALANCE, OR SO, ABOVE THE TARGET. OBVIOUSLY, [1:20:07] THAT'S THERE TO KIND OF FINANCE A LOT OF FUTURE UNKNOWNS. FEDERAL FUNDS, OF COURSE, A LOT [1:20:12] OF THINGS HAPPENING WITH THAT. COULD POTENTIALLY FILL IN GAPS, YOU KNOW, FOR USING USE OF FUND [1:20:18] BALANCE AND BUDGETING. WE HAVE OUR SELF-INSURANCE FUND THAT WE'LL NEED TO LOOK AT AGAIN. [1:20:23] AND CERTAINLY WITH THE LATELY WITH THE MARKET AND THE ECONOMY, THERE'S BEEN PRETTY BIG SWINGS IN THAT, AS WELL, TOO. A LITTLE [1:20:32] BIT MORE INTO THE DETAILS OF THE GENERAL FUND AND SOME OF THE [1:20:38] REVENUES. YOU CAN SEE, AS I MENTIONED BEFORE, WE'RE ABOUT $40 MILLION UNDER BUDGET. MOST OF THAT IS IN PROPERTY TAX. SO [1:20:45] YOU CAN SEE THAT ON THE FAR LEFT ON THE GRAPH. AND THEN THE OTHER ONE WAS STATE AID , OR [1:20:54] SO, SINCE THAT WAS RECEIVED IN 2019. IT MAKES UP THE BULK OF THE $40 MILLION, OR SO, IN GENERAL FUND REVENUE THAT WE [1:21:00] WERE UNDER BUDGET. IF WE LOOK AT THE TIMINGS OF THE REVENUE, [1:21:05] YOU CAN SEE IT WAS PRETTY CONSISTENT ALL YEAR AROUND. WE WERE GENERALLY UNDER OUR [1:21:12] THREE-YEAR AVERAGE FOR ALL THE QUARTERLY REPORTING PERIODS FOR THE YEAR. NORMALLY WE'RE A [1:21:20] LITTLE ABOVE OUR BUDGET. THIS LAST YEAR, WE WERE UNDER IT, OR [1:21:26] SO. AGAIN, SOME WAS THE PUBLIC SAFETY AND IT WAS RECEIVED EARLIER. LOOKING AT THE DETAILS ON GENERAL FUND EXPENDITURES, [1:21:33] YOU CAN SEE ABOUT $80 MILLION UNDER BUDGET, OR SO. A LOT OF [1:21:39] THAT IS -- SOME IS IN INTERNAL SERVICES. IT WAS HOLDING FUNDS [1:21:45] FOR PUBLIC SAFETY, THE NORTH COMMONS PARK. IT WASN'T ALL SPENT, CERTAINLY, IN 2024. WE [1:21:52] WERE FAVORABLE THERE. THAT ACCOUNTED FOR SOME OF. A LOT OF OTHER SAVINGS WAS CPED WITHIN [1:21:58] WHICH WAS ABOUT $MILLION IN THE GENERAL FUND. UNDER BUDGET, AS WELL, TO WITHHELD $1.3 MILLION [1:22:05] UNDER BUDGET. IT MAKES UP THE BULK OF THE $80 MILLION OR SO WE [1:22:11] FINISHED UNDER BUDGET IN THE GENERAL FUND. IN TERMS OF [1:22:17] TIMING OF THE SPENDING. IT WAS, LIKE THE REVENUE, IT WAS LESS [1:22:24] THAN THE THREE-YEAR AVERAGE. YOU CAN SEE CONSISTENTLY FOR ALL FOUR QUARTERS. MARCH, JUNE, [1:22:30] DECEMBER. NORMALLY WE WOULD SPEND 94% OF OUR BUDGET. LAST YEAR IT WAS 89%. ONE REASON WHY [1:22:38] THE ROLLOVERS WERE A LITTLE MORE. NONGENERAL FUNDS, THE [1:22:43] NEXT CATEGORY IN OUR FUND FAMILY. IS THE SPECIAL REVENUE [1:22:48] FUNDS. GENERALLY USED TO ACCOUNT FOR REVENUE THAT COMES IN WITH SPECIFIC RESTRICTIONS ON [1:22:55] IT. YOU CAN SEE WE HAVE THE CONVENTION CENTER, THE TARGET CENTER, AS WELL AS SERVICES. [1:23:02] OUR GRANTS ARE GENERALLY RESTRICTED. CPED HAS QUITE A BIT OF SPECIAL REVENUE, AS WELL. [1:23:07] AND YOU CAN SEE FOR THE FUND BALANCE AND THE CASH, THEY BOTH DECREASED SUBSTANTIALLY FOR [1:23:14] 2023. THAT WAS EXPECTED GIVEN THE CLOSE OUT OF ARPA AND THE PUSH TO SPEND THE REMAINING ARPA [1:23:21] FUNDS DURING THE LAST YEAR IN 2024. SO YOU CAN SEE THAT'S ACCOUNTING FOR THE MOST OF THE [1:23:27] LARGE DECREASE IN THE CASH FUND [1:23:32] BALANCE. THESE ARE SET ASIDE FOR USE. LOOKING AT THE LITTLE [1:23:42] BIT OF DETAILS HERE. YOU CAN SEE THE CONVENTION CENTER IS ONE AREA THAT IS DOWN A LITTLE BIT. HOWEVER DOWNTOWN ASSETS, IF YOU [1:23:48] GO DOWN A COUPLE OF FUNDS BELOW THAT, YOU CAN SEE THAT'S UP. [1:23:55] GENERALLY THAT'S A RESULT OF TRANSFERS, AS WELL AS YOU CAN SEE THE GRAPH FUNDS DOWN BELOW. [1:24:03] THAT WERE -- LIKE I SAID, THE CASH BALANCE WENT DOWN ABOUT $83 MILLION. AGAIN, THAT'S MOSTLY [1:24:08] DRIVEN BY ARPA. FUND BALANCE IS DOWN, AS WELL, TOO. SO LIKE I [1:24:13] SAID, SPECIAL REVENUES IS GOING DOWN BUT MAINLY BECAUSE OF THE ARPA PROGRAM. [1:24:19] INTERIM SERVICE FUNDS, THESE ARE FUNDS WE USED TO KEEP TRACK OF DEPARTMENTS OR AREAS OF [1:24:26] DEPARTMENTS THAT SELL SERVICES TO THE REST OF THE CITY AS OPPOSED TO SELLING SERVICES TO THE PUBLIC. YOU CAN SEE SOME OF [1:24:31] THE BIGGEST ONES ARE FLEET, EQUIPMENT FUND, PROPERTY SERVICES, I.T., SELF-INSURANCE [1:24:38] FUND. THOSE MAKE UP A BULK OF THE INTERNAL SERVICE FUNDS. HERE WE HAVE, GENERALLY, A [1:24:45] MODEST INCREASE, CERTAINLY IN OUR NET POSITION WENT UP ABOUT $4 MILLION. OUR CASH WENT UP [1:24:51] ABOUT $25 MILLION OR SO. GOING DOWN A LITTLE BIT MORE OF THE DETAILS IN OUR INTERNAL SERVICE [1:24:57] FUNDS. YOU CAN SEE SOME OF OF THE FUND BALANCE THAT WENT DOWN. [1:25:03] THOSE WERE ATTRIBUTED TO THE, CERTAINLY, TO THE FLEET AND THE EQUIPMENT AREA. YOU CAN SEE BOTH CASH AND NET POSITION ARE [1:25:10] DOWN THERE. CONVERSELY I.T. IS UP A LITTLE BIT. WHICH IS [1:25:16] MAINLY INTERGOVERNMENTAL SERVICES. THE REST OF THEM ARE [1:25:22] PRETTY, STAYED PRETTY MUCH THE SAME. SOME IMPROVEMENTS IN THE SELF-INSURANCE FUND, AS I NOTED [1:25:27] EARLIER. AGAIN, A LITTLE BIT BETTER THAN THE END OF 2023 FOR [1:25:35] INTERNAL SERVICE FUNDS. THEN, FINALLY, OUR LAST FAMILY OF FUNDS HERE IS OUR ENTERPRISE [1:25:41] FUNDS. THESE ARE DEPARTMENTS IN THE CITY OF MINNEAPOLIS THAT SELL SERVICES TO THE PUBLIC. AS [1:25:47] OPPOSED TO SELLING THEM PRIMARILY INTERNALLY. THAT WE JUST LOOKED AT. MOST OF THESE [1:25:52] ARE ALL IN PUBLIC WORKS. EXCEPT FOR CPED HAS AN ENTERPRISE FUND, [1:25:58] AS WELL, TOO. MOST IS IN PUBLIC WORKS. THE SEWER, WATER, SOLID [1:26:03] WASTE, PARKING. YOU CAN SEE, WE HAD A MIXED BAG IN TERMS OF [1:26:08] RESULTS FOR THE YEAR. AND THE FUNDS THE NET POSITION INCREASED [1:26:14] FOR 2023. OUR CASH DECREASED A LITTLE BIT ABOUT $8 MILLION FROM 2023. AGAIN, THESE ARE MAINLY [1:26:21] FAIRLY STABLE FUNDS THAT DO FINANCE THEIR CAPITAL NEEDS BY [1:26:30] SELLING BONDS, AS WELL AS, YOU KNOW, HAVING A FUND BALANCE, AS WELL, TOO, TO HAVE A RESERVE. [1:26:36] LOOKING AT, FINALLY, LOOKING AT OUR DETAILS HERE. YOU CAN SEE, AGAIN, YOU CAN SEE OUR SANITARY [1:26:45] SEWER HAS BEEN UP IN TERMS OF CASH, STORMWATER IS DOWN, [1:26:50] PARKING IS UP A LITTLE BIT. YOU KNOW, IT CONTINUES TO [1:26:56] IMPROVE. OTHERWISE THE CPED ENTERPRISE FUND IS FAIRLY STABLE. SO, AGAIN, YOU CAN KIND [1:27:02] OF SEE. NOT A BIG DIFFERENCE FROM EITHER OUR FORECAST FROM THE LAST QUARTER OR WE DID THE [1:27:07] Q3 FORECAST OR JUST EVEN LOOKING BACK TO THE END OF 2023. FAIRLY [1:27:13] STABLE IN TERMS OF ENTERPRISE FUNDS. THAT CONCLUDES MY PRESENTATION FOR THE FOURTH QUARTER. AT THIS [1:27:19] TIME, I CAN TAKE ANY QUESTIONS YOU HAVE. >> THANK YOU FOR THAT PRESENTATION. COLLEAGUES, ANY [1:27:25] QUESTIONS OR DISCUSSION RELATED TO THIS ITEM? I'LL RECOGNIZE COUNCILMEMBER PALMISANO. [1:27:31] >> THANK YOU. MR. HARDGROVE, I'M GLAD THAT DOWNTOWN ASSETS FUND IS DOING WELL. WHEN YOU [1:27:37] MENTION THAT PROPERTY TAXES ARE UNDER BUDGET BY ALMOST $23 MILLION DUE TO A HIGHER [1:27:45] NONCOLLECTABLE AMOUNT. WHERE DO WE MAKE UP FOR THAT LOSS OF REVENUE? HOW DOES IT GET FIXED? [1:27:52] EVENTUALLY OVER TIME? I DON'T THINK WE JUST SAY, YOU KNOW, CAN YOU HELP ME UNDERSTAND HOW DO WE [1:27:59] ACCOUNT FOR THAT? >> OH, YEAH. UMM, WHEN WE DO THE BUDGETS, THE WAY WE [1:28:04] BUDGET -- I MEAN, WE DO KNOW THAT NOT ALL PROPERTY TAX WILL BE COLLECTED. THE WAY THE CITY [1:28:12] BUDGETS IS TO PUT THE FULL AMOUNT IN REVENUE. BUT THEN HAVE A BAD DEBT EXPENSE AT THE [1:28:18] BOTTOM. AND SO I DON'T -- I THINK, IN THIS CASE, THIS LAST [1:28:24] YEAR, WE HAD MORE -- WE COLLECTED A LITTLE BIT LESS THAN WE THOUGHT WE WOULD. WHEN WE [1:28:29] NET BOTH THE TOTAL REVENUE FOR THE PROPERTY TAXES AND THE BAD DEBT. SO IT WAS HIGHER THIS [1:28:35] YEAR. IN THE LONG RUN, IT WILL AFFECT THE FUND BALANCE, IF WE [1:28:41] CONTINUE TO, YOU KNOW FOR EXAMPLE, IF THE ECONOMY, YOU KNOW, GOT BAD OR THINGS LIKE THAT. WE WEREN'T COLLECTING AS [1:28:48] MUCH. THEN GRADUALLY OVER TIME, YEAH, IT WOULD START TO AFFECT THE FUND BALANCE AND SUBSEQUENT [1:28:53] BUDGETS. >> OKAY. THANK YOU. >> ANY OTHER DISCUSSION OR [1:29:02] QUESTIONS? I'M NOT SEEING ANY. I WILL DIRECT THE CLERK TO FILE [1:29:08] THIS REPORT. NOW WE HAVE CONCLUDED ALL BUSINESS TO COME BEFORE THE COMMITTEE TODAY. WITHOUT OBJECTION, WE STAND [1:29:14] ADJOURNED. THANK YOU EVERYONE.