I'd like to call the uh November meeting of the West Tonka School Board to order everybody would please rise and join us in the pledge of aliance I pledge aliance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all thank you moves for approval of the agenda is there a second second all in favor I opposed motion carries um announcements finance committee meeting uh December 5th 7:30 uh um via Google meet and regular school board meeting is December 9th at 6: PM right here in this room at this time are there any visitors that would like to address the board none then we'll move on to the student reps report well let's begin with West T JC student rep show how doing [Music] how okay so I'm s I'm Mason um we in the past week host our staff Appreciation Week for students on it this was a districtwide thing but at the high school we had thank you cards for our staff we walked around breakfast carts snack carts and things and we also hung veteran State posters around the school with different veterans who are related to the staff for students and then as well for our other club we have Deca their District competition will be on January 12th and then members are currently busy working on various projects that could be like different research projects or preparing for role plays and then Deca has around 180 190 enrolled right now and nine are already going to ICDC um from their virtual business challenge which is basically a simulation on different business things and they'll be going I believe Orlando so y they're already going so letters of love has been meeting once a month per usual and they'll be hosting a crumble cookie fundraiser coming up in December it's really popular I'm glad to bringing that back and then um rotary is continuing to meet and then Math League has also been it's newer Club I know it was in previous years but there's kind of a gap but they've been doing great I believe they got first in the section and like District So at their last competition so that's really cool National Honor Society will be Distributing 1365 Co setas and $1,000 in donations on November 25th they had 69 units of blood collected on November 13th and each unit of blood saves three lives so very impressive as well for NHS we did the haunt for Hunger which was on Halloween night and I believe we raised way above our goal for the weekend of basically going to door door too getting non- perishable goods and it exceeded expectations and now on to Athletics I believe basketball dance wrestling and skiing I don't know if Alpine did but Nordic did all begun Captain's practices and then basketball and wrestling are for sure starting today yes gymnos sixs has begun as well and their first meet is on Saturday December 7th and then girls hockey has a record of two and one and for the first game of the year I just put this in here they beat Orno two to zero so that was pretty cool the ra I don't know if you guys know this but oro's first line of forwards all three of those girls are doing are going D1 for hockey next year and two of them are on the US under 18 team so pretty excit for us yeah and then the boys hockey first game it's this Friday um for new commits we have five commits that signed I believe it was last week so Cole monster tiger he signed to Southwest State Minnesota for wrestling and then Carly hunch is signed to W Stout for softball Mia Weaver is signed to the University of Missouri Kansas City for volleyball grayon van Nelson and then Jameson deato are both signed for baseball Grayson's going to the University of Minnesota Morris and then James damato assigned to Hamlin University for baseball now for Arts Grand View will be showing their news Junior play going on through November 21st to 24th the next week and then this weekend the community theater performs Smackdown at the pageant um our mws theater is currently holding auditions in the next couple weeks for there one act play and then Wind Ensemble and concert choir have been working hard at preparing for different concerts and I believe our mad jazz is preparing for some Christmas or caroling around town so and for visual arts we'll be submitting outstanding pieces to the Scholastic Awards coming up in December and we do for you and then on to academics guessing you guys all know this but we're top 10 distri one of the top 10 districts in the state for MCAS in Minnesota test of academic skills as well I believe we're third in the state in reading for the 202 four test scores third in the state in math and then fourth in the state in science so that is all we have tonight you guys have any questions for us well no but I would like to uh tell everybody I'm very proud of Stella on the work that she did for the uh uh rotary interact Club they did a thing for operation gratitude where she coordinated and got cards made from the school districts all the school kids and I I I counted them there was like uh a little over 200 cards that we mailed out for operation gratitude and those will go to the um military people overseas so yeah it's been fun with rotary thank you Mr W thank you okay here we go W taka JC's West taka Wings $10,000 M Farmers Market btop Primary School $100 Everly Farm Shirley Hills Primary School $2,473 25 GMS BTO Grand View Middle School $1,127 42 Anonymous mws boy swimming $25 Mighty cars West talker Community Theater $170 John Coral Mary Esther Coral scholarship 21 Penny Minneapolis Foundation Spring Creek scholarship $6,000 Patrick Jackson James J Jackson scholarship $2,483 95 Minneapolis Foundation Cher and John Dale class 63 scholarship $5,000 Mery Family Foundation Cheryl and John Dale class of 63 scholarship $2,000 Butch hbert Larry EXL scholarship $100 so far fiscal 20 2025 year we have donations of $12,383 cents we have a non cash donation this month from the um all's West T away gift cards for $736 and Mr chair fellow board members I looked at the check Pledger for October and September and all seems to be in order thank you are there any uh people have something to report on the school board committees at all if not then we'll move on to the finance report C excuse me good evening board I'll give you just a brief uh Financial update through the end of October um this graph is um our um enrollment for the first um two complete months of school it's our October first snapshot and our November first snapshot again the first um cluster are the two elementary schools our middle school and middle our high school and then the total enrollment is on the the far right and you can see by just you rolling your eyes across there's we've had incredibly stable enrollments so far this school year within within one student um our adopted budget that we built um was Creed around 3 2,386 students so as of right now we are um positive 20 students we will continue to watch our December 1 count our October 1 count and then um we will make those adjustments into our revised budget any questions on enrollment do you find that there's between semesters then as you get after the first year there's some ads some decreases that how works we do see a little bit of fluctuation sometimes at Christmas if we have families moving in or out but we've been really fortunate there's not been um staggering um changes um but you do see some at Christmas time okay um revenue and expenses through the end of October um across the top um indicates the revenues that we have collected through the end of October uh they total 7,49 7,000 or the highlighted number is 18.4% of our adopted budget um expenditures dropping down uh we have expended 10, 391,000 of our green adopted budget or 26.7 um you can see the financial reports indicate our revenue and expenses are trending consistently uh with prior years and then also with our adopted budget okay uh just a couple other things with the audit complete the business services team has been transitioning to our focus on revised budget um we will be working on that the next several months and presenting at the O excuse me February 10th board meeting and um the first Thursday in October or the first Thursday in December we have our um finance committee meeting we'll be reviewing the budget calendar uh we'll have Becca um talking about our branding and enrollment efforts and then we will also be um preparing and proofing our and Taxation and Levy information and that's all I have any other questions comments thank you very much thank [Music] you all right here we go uh it is November and every year I come to the board and this is the night that we present on the summary of the world's best Workforce uh plan of results for the 23 24 school year and as you know that is a required state report and we'll get into the details about that it has five different goals that we measure but all Public School Systems measure so this is our annual report tonight but I first want to start and just ackn you heard a little bit in the student report tonight the accomplishments the success that we're having and when you start looking at these different um measurements outside groups that are recognizing our district it it it it truly is a result of the work that's going on in the classrooms and and one thing I love to think about and I share with staff is that we are we work in a very competitive area of the state and for our families our communities they expect the best doesn't matter if you're small or if you're large that we have to really be focused on our work and the learning that that goes on in our in the classrooms this is a result of that work that's going on and before I get into all the goals tonight uh so proud of the staff very students centered always wanting to think ahead always thinking about what is it that we can do different became even better and to service our kids so it's a fine fine place if you're new to West taka to have your kids go to school here and and be educated so with that with our world's best Workforce uh report tonight we always start with our strategic plan that is our Rudder that is what we use to funnel all our efforts through is with with the Strategic plan and then that leads to the five goals that is part of the world's best Workforce so we measure all children are ready for school all third graders can read at grade level all racial economic achievement gaps between students are closed all students are ready for career in college all students graduate from high school those are goals that the state of Minnesota gives us and then it's up to us to figure out how we're going to measure that now a couple caveats as we go forward in that box at the bottom next year the legislature changed the name of the report from world's best Workforce that no one really understood by the way put that back it's not going to be called the comprehensive achievement and Civic Readiness report of course again we'll have to have a little little asteris and explain what that means but that will be the new report next year also uh number two the goal all third graders carry at a grade level that is being retired and and what's being replaced is what the legislature said that they want all students reading at grade level K12 so they felt why are we just focused on grade three it should be K12 that's all part of the read act that's all part of the ACT where we have professional development with literacy so more to come on that and then they've added a new goal that new goal is prepare students to be lifelong Learners so we're working on as an admin team about how we going to measure that and what does that mean and and that'll be something we'll report on next year from now okay into the goals so the first goal that we have here tonight is that is around kind kindergarten Readiness so you think about kindergarten screening that we have a goal of hitting 90% of the students that are screened are ready for kindergarten uh this past year we hit 86% and we don't worry so much about meeting that that that percentage or not what it's about is getting every kid that's going to kindergarten in for screening and if we see something in the screening that maybe is a it's it's a red flag a concern then let's talk with that family to make sure whatever that might be gets addressed so that's what screening is about so we had out of out of um 160 students that were screened 23 students were referred to Early Childhood special act or to Medical health specialist and you might think wow that's a big number um I'd also say I'm so glad we found those 23 kids and again as I talked with Sarah Grim our our early childhood coordinator this is still a remnant of the pandemic and students that were at home maybe not socially stimulated could be a number of things that were going on uh it is anticipated that these numbers would get better over time but that was the result uh this year the next goal again as I shared is going to be retired all students in grade three uh are achieving great level literacy we measure the results in three different areas oral reading fluency comprehension and gathered reading level and here's how what I'd summarize if you look at the 2024 results and then look down at the bottom 2022 we're making we're making progress um U still room to grow but but when I look at where we were with the the passing rates proficiency rates in 2022 everything is getting stronger and getting better as time goes on it takes time to implement intervention supports it takes time with the redact professional development we're doing to make impacts but what I see here is encouraging I don't see anything that is a huge red flag for us other than just keep keep focusing on the kids assessing understanding what the gaps are the strings are um as we go forward the the third the the third goal is close the achievement gap between student groups this one we look at our state testing we look at our MCU results for this one and we look at our highest performing subgroup and then our two largest sub groups so in this case if you look at the the right hand side what what we have here our largest group which is the white group had a passing rate on the MCA math in 2023 of 77.6% the first large next large group that we have that we track our special education group their passing rate was 45.2% so there was a gap of 32.4 points then we look at that those same two groups the next year and and you see the proficiency rates and the Gap here was 32.0 so there was an achievement Gap difference uh subtracting the two achievement Gap numbers of4 so what does that mean that means that results were was the same were stagnant nothing changed dramatically but I will tell you if you look at the bottom we also measure against pre- reduced lunch students and there was 2 4 in that group the achievement Gap in 2023 in math was 23.8 that dropped to 18 that was great news to see that because our goal was to decrease the Gap by two two two points and that dropped 5.8 points and again we like to understand and and and analyze like what happened where are we making gains what are the programs we're using what are the effes around mtss that maybe are Happ so that's math and then when we look at the reading results again to summarize comparing our largest group to special ed the Gap shrunk by 2.7 points but in PR reduced launch compared to our largest group it it shrunk 7.8 that's great news and again we love seeing that but again what we do as as building staff and and our leadership team we go into understanding what are the variables what led to that success where can we make inroads this year so the design is to get that gap down to zero you're always are aiming for that but we always will take success we see decrease yes I noticed uh well do we also look at Boy versus girl we haven't done that not not in a formal way we have we have that data yeah because I because we you say the just the achievement gap between student groups which is a general but I noticed that the actual goal doesn't say anything about boy versus girl it talks about about race correct correct so it's a it's a little bit how each district forms that goal and what we want to focus on and and these have been two groups that we've focused on say what can we do different better to increase their e sh that yeah can you speculate on looks like they're pretty favorable on the free and reduced on both categories yeah um can you and nothing to hold to to obviously but can you speculate on why you think that you have a pretty good result in those two areas I I think there's a couple variables and and I I I'll do more than speculate uh we now have very intentional intervention supports buil in in particular in reading and even before that we have very uh specific assessments and we look at those assessments this is all part of our multi-tier systems of support I really do believe we're making inroads with our students and probably a number of those in pre-produced lunch are in that group that that intervention support that we're providing is making an impact so earlier in more accurate yes so Mark what what's like the state average Gap achievement Gap well they don't how do we compare how do we compare relatives yeah well what the state will provide you they're not going to provide you this data they do provide you the passing rates the proficiency rates in reading a MTH and the MCS and you will see those usually around 50% um the 5% passing it it it it's a it's quite a struggle um when you look at that science MCAS those are be down maybe 35% um passing rates so it it definitely at the state level they really focus a lot why that goal is here because not everywhere District's the same as our district and we have our own to work on but other places that Gap is even wider and they the state reports using similar groups student groups well the state will track the proficiency passing rates for each of these different groups that we're presenting with these same groups okay we and we can see that they don't they don't publish achievement gaps no like this but we know they're passing needs because I mean I've heard numbers thrown around it's like 50 60% Gap and I don't know what that means I see you know what this means yes yeah yeah yeah it it shows you there's a number of kids that are succeeding well and there's a number of kids that are behind and it doesn't matter if you have a couple kids Behind or if you have 50% behind it it's our responsibility to figure out what is it that we need to do as a public school system and honestly as the state of Minnesota to make sure all kids are moving ahead and progressing so that you know that's kind of the the the the whole rot of why we would have as Ro SP Workforce in these goals is to make sure all public school systems are focusing on these these different goals in their own unique way that they have just have just uh just a couple more the last two this one is all students Career College ready by graduation and and what I like about this one is that we're focusing then on a college reparatory uh assessment so we're looking at the prea and the act and that's always indication of a college success and the way that we look at this one we look at the Gap of of the cohort so the same group of students as 10th grade where they're taking the prea and we look at the highest performing group and the lowest performing group in their Gap so that one students of color and and the white group The Gap was 2.2 points you notice that then when we measured that same cohort and there the graduating class of 2024 that that Gap actually grew but the thing to realize when you look at those numbers both groups their their composite score went up just one group went up faster than another now there's a lot to think about like why is that why one group went up faster than another group why would they both go up the same and there could be a lot of variables around that here's the most important thing is that when we get these results back um Jolene and I we looked at those results uh she puts that in in front of her staff you look at the Strand data and then we started thinking about for example what can we do as a high school to be more effective in preparing students to take the ACT so for example this year um U Jolene and her team they're going to reamp the ACT prep academy and they're going to put some of the sessions in during the wind time during the school day so where it was before all in the evening the hope is that we can expose more kids to test strategies looking at what it means the content and the different disciplines of the test just to bring more kids into the full as they're preparing for this test the other thing that I think that we're also realizing you know during the pandemic you know you heard a lot about you know you apply for colleges and universities and it's test optional well it's still test optional but that's starting to change again and and now you hear more about you you know for Merit Scholarships at act SCH important so the message that we give our students now you you want to do your best on the ACT just in case just in case you're up for a scholarship and as things continue to change that you have as strong an ACT score as you can so our job in this is to really track and measure how our students are doing and to our best capability what can we provide our students that support them their ACT prep not every family can afford a $600 Sil and ACT prep uh preparation course what can we do here in house and that and that's what we do and that's part of this goal the last goal you've heard me speak a lot about graduation rates so our goal is to have a graduation rate that is at least 95% or more and over on the right hand side are results this year here and the 2023 graduation data is the most recent data the state has so we use the state data uh the graduation rate is up to 92.6% we look at the fiveyear rate and we have the six-year rate 96.8% we're happy we're pleased with that increase there's more work to be done and so the two things that I had share with you is that we look at that data and we're very clear here with who are who's in that that 7.4% that weren't part of the graduation uh cohort and you have U they use the terms dropouts students that they dropped out of school but we don't know where they went you have unknowns and unknowns um are are students that they were with us but then they didn't show up the first day of school and again you can't count them uh because they didn't show up and then we have what are continuing and the continuing group is made up primarily of special education students those are students that go on to extend I call it extended year but it's continuing where they might be going to school until age 21 22 and then they get the diploma and that's why you'll see the sixe graduation rate increase because we're bringing in those special we kids uh the last thing on this goal is that we now have a process in place where there's um myself Jolene school counselors uh a group of leaders in the building we meet twice a year and we go over our graduation datea like I tomorrow morning I can tell you what the predicted graduation rate is for 2025 because we know exactly where every kid is and that's been a great development with this school where maybe before we we weren't quite sure we didn't worry about it now we're very precise we know exactly where every kid is and what's happening with each situation and that is the benefit now is he's raising the graduation rates but if you pulled out the two unknowns in your graduation would be what 99% yeah two two kids yeah yeah yeah I mean we got to keep in mind with percentages they fluctuate the percentages okay I have just a couple more things uh so that's world's best Workforce and and then what happens now is that we submit this report to the state you have something on your agenda to approve um these results and then we're on our way for the coming for the next I'm just nervous a little bit that new standard that's coming in about preparing students for lifelong learning yes are you going to come back and test me after 50 years to see if my test scores go up or not this exactly you w that you weren't part of the program back yeah that's true my grandfather my grandfather did literally right yeah you're good victorians geted out the mtss didn't exist where they come on that be to see how they test that one you get I so like we're working on it I'll be down um I wanted to share with with you tonight uh we we just received uh right after M break the graduating class of 2024 ACT results so we take we look at this we analyze this we take this result very seriously so you have the trend data but look at the bottom line the the West honka composite this year went up to 22.9 so that that's an anytime you increase an act composite by one point or more that that's great success now I also say I'm not happy with the 22.9 we've been higher in the past we so we don't just say mission accomplished we're going to keep working on that but in our own internal measurements we do look at the West honka top 15% and that composite was 31.2 so we're we're pleased with that and then the other the other pieces that we track when we analyze the results the state composite was 20.7 and we had 171 students complete the the act and a factor that can um impact your composite is the number of retails so we think about students they take the ACT once and they're one and done and then we have some students they might take it two three four times because they want to get a better score and you notice that from 2020 the number of retakes was 75 know that's right at the rank of the pandemic was just starting and it dropped dramatically now rebound up to 18 so that is going to usually positively impact your composite school so my message tonight is we're happy with the increase but it's something that we have um very specific focus on at the high school and there's a number of different efferences in share the ACT Academy we look at the Strand data we look at these different things um because we think there's more to grow in that are but that is the result now um the state has not released the data yet where we look at our our neighbors and ourselves uh again I'll share that out once that data has been released from the city it's not last thing tonight I just want to share with you two two quick updates part of the 2023 Minnesota legislative um education mandates that we are now required all public school systems to offer for a personal finance course it'll be part of a new graduation requirement for the current freshman and uh work with myself and principal herfel and a and a crew of teachers will be working on that and and figuring out what we're going to offer and when we're going to offer that course and then the other one is a mandate is the ethnic studies course and we're required to start this course with the 20 20267 school year as U we have to offer it be neglective um it's not going to be a graduation requirement we have to offer this course and again uh jul and I will be working uh with a group on building this course and getting that up and running here in the coming months um as we also need to fulfill these requirements so more to come on that selective course selective course the the person Finance course you'll probably will see a board action item later this year where we'll have to revise the graduation requirements slightly to reflect on that but first we're going to get all the details figured out and then we'll bring that be the policy to you probably later this winter um for your for your review approval so that's the report tonight always thank you for the support and it's always team so thank you thank thank you uh so uh first of all uh what a dark cold rainy day today my goodness uh but quite different in this boardroom because we've um really had a great start of the school year and so I'm going to be talking about a few things today that are action items I'm going to make an introduction of Dustin Kemp and Eric Palmer who are with kuss Anderson and they're going to talk about some bid openings and it's just there's a lot of really good news uh starting off with a couple action items that you're going to have in your consent agenda you're going to be taking a vote on uh two added work sessions one in January one in February that's for the board to gather from 2 to 4 on those two dates to talk about goal setting and so we're going to review our goal setting process and what we've recommended out of policy is that after this goal setting process has been set that we look at updating our goals to get that in place by December of 25 and so um we will if you have more discussion you'd like to bring up to the December board meeting uh you can but excited about those two dates excited about the process and setting something that um works for our school district it's always exciting when your goals are starting to look tired and I think that's the work of many different people that have allowed that but here to mention the board's efforts so thank you for that uh also in your action items you will see that there's action items on the school name and I have slides here I think I've covered the naming and how it's worked with our brand review I think when we did our brand review we did surveying and we saw how West honka and mount West Tonk are interchangeably used between our district and our high school name and instead of them complimenting each other they compete against each other and we pull that from just where we've seen our schools live listed in the media and we see over 10 different ways that our high school is referenced we'd also notice when it's done correctly and you look in your local paper and they'll reference that the West honka class of 2024 which is correct it is the West Hanka class but then underneath that they talk about Mount West honka high school and then when you look at at a student West Hanka sunber and this is frequently in our paper and so even when it's done accurately it throws some mixed messages to our community and so out of this we talked about what was the reason for changing and we talked about the brand inconsistency we talked about how neighboring districts and literally you can go all around the West honka district and you can see how the middle school the high school is the same name as the district name as a way to build consistency and a brand identity and then also just how it represents our community one thing that we've talked about long in this process is our goal of having a strong brand but also honoring our history and so we've talked about how if you were a a mount Mohawk high school graduate if you're a mount West Hanka White Hawk graduate or if you would be a West Hanka high school we all your histories are important which we want to hold up in honor in this process and we believe we can do that the reason why now it becomes so important is we're at this phase just like with our branding exercise that we're going to start uh reshaping our high school and our middle school and it's the time that signage goes up and you might say at first well it's just the front of the building and then all a sudden you start walking around and you realize that it's a lot of places so from a fiscal point of view it also makes sense to have that discussion now and bring it to the boards vote and so through this time we've really worked hard to communicate this one thing that we want to do intentionally is from the very beginning of our first Communication in July that no one would be surprised by this news that this was a discussion going on we had conversations with our staff we were able to talk to student Senate leadership we're able to talk to uh the chamber well it's the West hka Community uh and commerce now we were able to talk to ptas that wanted to talk about it and we've sent out emails with the the clip of the board meeting in the past we sent out our newsletter in print to all homes and so we really put an effort that people are informed that this discussion is happening but it brings us here today and what we're asking you to consider is changing the high school name to West honka High School for the start of the next school year and so not immediately this would be for the next school year and also Grand View Middle School Changing that to West honka middle school starting next school year Hilltop andur Hills would still stay the same and the reason why that timing it's just how our signage is beginning to change in our facilities so we think that's the best segue point is to do it starting in July of this year and so that comes to you for a vote in your action items another thing that comes for to you for your vote in the action items is uh on bond bids and so we take oursel back one year from today or not today but this meeting and you were ratifying the election results you think about that one year and all that's taken place since that vote one thing that we did is we hired on W Architects and Paul abosi and Elizabeth are here and we hired them as our Architects for this project we also hired on K Anderson and CR Anderson we have d Kemp and Eric Palmer here with Dustin or Krauss Anderson as our construction management firm with them we started to get to work and we prioritized what are parts of this project that we can engage with immediately and of course we thought about it but now that it passed we had those conversations and we said the tennis courts is something we could move forward with and also primary security security was something we wanted to push if we could and now we went through a process of design we will bed out those projects and we're near completion with both of them at that same time we started design groups for the high school and the Middle School uh the high school was a really large Design Group it was quite a process uh here today is Julian herel our high school principal her engagement with her staff and her staff's effort of engaging along with parents we also have Mason who is on that Design Group as well so we had uh students engaged uh that was a great process it was a process of looking at the deliverables that we communicated to our community and improve upon them and so when we talk about security when we talk about rate sizing classrooms when we talk about the importance of a specialized classroom being designed how it serves kids the best not just where kids can fit when we talked about the expanded opportunities and Vocational nursing and machining and Robotics when we start talking about the pride of the building all these things coming into a design working together of how can we maximize the dollars that we're entrusted in our hands to really serve our students well make people proud uh that came to bid just here recently and what you have on your agenda is the first three of several bid packages and so with that I'm going to have Dustin Kemp who's the SE senior project manager with car Anderson and then also Eric Palmer who's the project manager to come up and talk about the bids that are before you uh one thing that's fun about both both uh Elizabeth and Eric are West honer residents and so it's nice to have people that are tied to our packages that not only are they uh working with companies but this is their backyard and it's fun to have that ownership here so Dustin and Eric can you come up and talk about the bits so I'm bringing my laptop up just because I know there's probably going to be a lot of questions and we got a lot of numbers to back up so if anybody has any questions along the way just interrupt me so just wanted to go over final contract documents just the overall process that we went through here so final contract documents we receiv received from wal here in mid October and from there Ka performed another review of documents and bidding packages these packages include anything as far as drawings project specifications bidding instructions expectations work scop for contractors to bid so what work Scopes are is they're defined by what a work what work a contractor subcontractor must perform on any particular project for example you can have a work scope isolated to just concrete one to just masonry one to just drive wall mechanical and so on and in front of you you have three of the contractors three of those contractors from bid day are what we determined to be some of our critical path contractors so Eric has already gone through the process of vetting them out and I don't want to oversimplify the betting out process you're probably on the phone with each contractor for about one to two hours each just making sure they have everything covered that we say they need to have covered um but just backing up our project statistics so we sent this out to a total of about 701 different companies 352 of those companies downloaded and viewed the documentation and we had 114 total biders commit and turn in bids for the project which on average that gives us about three biders per work scope is exactly what you want to see that and around um so the Project's coming in actually under budget as we speak right now um substantially under budget so we're in a good space the three biders that you see in front of you account for about 44% of the total cost for what we have anticipated for construction costs so that's what you have before you today and I welcome any questions any clarifications from anything that happened along the way so these three bid are the initial ones the first ones we need to get started on the project right I mean as far as a big bulk of the initial work is going to be by these three bids yeah so when we sat down we determine that anybody that had any long lead mechanical equipment or pre-cast something that's going to take a long time to I guess do shop drawings which is put together their own documentation for wool to review ordering long lead material these are the contracts that we want to have in place because some of the as far as electrical equipment or mechanical equipment some of them can take up to 6 months to a year to order so we want to get those guys locked in right away okay that was the same with pre-cast anybody's here there during Co pre-cast was over a year out it has gotten substantially better but um don't want to risk so these are the three we want to lock into so these are like 44% on the total cost so um I would assume that this is pretty encouraging for the next the rest of the bidding process is going to go on or is is it kind of unique to these types of of uh comparing the high school scope to now we have gr View and uh the stadium and Shirley Hills so let me clarify the 44% number that I gave you just so we're clear so the bid day numbers that we got it was about 42 million 43 million in overall value 44% of that value that we received on bidday is in front of you and with those three numbers but regard regarding yeah I mean this seems like would be very encouraging for all the rest of the contract that's coming in we have BS for the other just we're just not signing off on those contracts this evening right that's right are you referring to other projects or other contractors in the high school I'm referring to the the rest of the project where in general whether it's bit out or not I guess the high school project is completely bit out oh it is now I have I have to go through the remain remaining contractors and V them out um but yes the project is fully bid over just sign up one of the things we talked about Ralph a little bit I was with Kevin on the tours so in his truck the other day the fact that this is like a year and a half long project is attractive to biders because it's offers stability some of our other projects are not quite as long term is that fair to say so I guess that's what I'm getting at if we're going to expect come in with lower bids it would be with these type of contractors are I'm just curious I mean it seems like things looking very good right now and probably expect that to be the case the next part know so I think um one with uh the tennis courts and the primary security uh those were successful the high school did come in under and so we feel really good about that and that's a large scope of this Bond we have Grand View that'll be coming out early December and so we'll see how those bids come in and then the last one will be Hilltop Shirley Hills with their maintenance and then the stadium U that one will be what are we thinking next fall next in De summer hav we set times so with it um a yes uh you should be encouraged that a large portion of this Bond now is been bit out successfully um the the rest are smaller components so the Grand View scope is a lot smaller than the high school um we'll be encouraged when we get those back and hopefully uh that does well uh Dustin with the high school package the remaining bid packages do you do you foresee that coming to the board at the December meeting yes you would you see any reason that they not not all of them come or do you think we should expect by that time that I think we should have a majority of them done if not there might be one or two lingering but there won't be any critical contractors that we would have linger behind my expectation is to have it to you guys then in early December we have uh the Grand View bid package will be opened and so whether that can get in the first meeting of December we also have a facilities committee meeting where if we feel like that's a good time to take action on it we'll put out to the public that we're going to accept bids at that facilities committee meeting as a way to keep things going on that we can procure what we need to for that project um yeah I don't think I'm out of line by saying this but the high school total project costs I think that probably accounts for about 75% of what we have out there right now so it's a big deal that we're under budget well that's itens up a lot of flexibility great news one one thing that um I I appreciate you deal with cros Anderson who does uh the largest scope of K12 work and so trying to connect with different um people that are bidding out that's in your favor I appreciate the effort of putting this project out to them in talking to uh one of their other project managers that's working with Gran view uh one of his efforts now is to communicate with those people that were successful in our bid to let them know about the Grand View project if there's Synergy between that so I think not only do they try to get communication that's out there but they also try to Target some of that communication of who potentially could be interested and I think those strategies work in our favor I I complement this Pro both from wal and kuss Anderson uh you do that large design and then you have to constantly estimate me what's the value of this project what is this going to come out at and until you get those reports you really don't know you can have the best estimators out there but um I can say that our high school design exceeds what we communicated to the community and I'm very pleased that it came in under budget and so that's a compliment and I think how it was designed how it was bid out but it's a compliment to our staff about how they engaged with this again I've Echo jolene's efforts along with her staff just a lot of great energy of how we can really do right by this project and so um it's exciting to start approving these uh the project breaks ground in uh April is what we're we're projecting that's going to be weather based uh but we would be expecting to start in April and then that'll be going for until August of August of 26 so we got we got a long long time with hard hats with that project it's a painful process but I promise it'll be really nice when down I just wanted to throw in a comment I appreciate all the help or your work on this um Gary and I and dve on have been working with you on this through the facility committee and and I've seen your work I know that a big part of your role is to create a market for these biders and you did a great job so and so Testament you know this this this uh being below budget be being below your estimate I mean that's a credit goes to you guys for a lot of that so well thank you I appreciate it we we feel that way on our end too you guys are a great team to work with so we appreciate it I have a question on that so it sounds like there might be 17 million there we're talking about the bids getting approved here and then you say substantially under budget what's like you have a percent I I think uh when we look at where they've they've come in so one thing that they're in the process of doing is vetting out what is low low bit and so when they have done that then we'll have a little bit more of a number but you'll you'll see how this gets uh put together but yeah right now we're clearing under what was estimated and I think in the next months we'll be able to dial that into a true number right the reason we hesitate is because you can even see in this packet itself there was a contractor that dropped out and the value of his bid was about $1.5 million postive his estimat so we can give you a number now but it it's going to be wrong in about two weeks sounds great so far thank you thank you very exciting guys thank you some great news exciting times uh chair moves for approval of the consent agenda is there a second second all in favor I oppos car move on to the discussion items chair moves for approval of action item 7A approval of American Education week November 18th to the 22nd uh 2024 is there a second all in favor I opposed motion carries chair moves for approval of action item 7B approval of renaming Grand View Middle School to West TKA middle school I went there so all second all right SS good thank you for the second all in favor I oppos carries chair moves for approval of action item 7 C approval of renaming M westonka High School to westonka high school is there a second second you went there too I you take it this is your deal I'll second it there you go all right all all in favor I oppos motion carries chair moves for approval of action item 7D approval of the first reading of policy 1400 policy 4230 is there for a second second all in favor I I oppos motion carries chair moves for approval of action item 7 resolution of school board governing board supporting Form B application to the Minesota State High School league Foundation is there a second second all in favor iOS car chair moves for approval of action item 7f approval to reduce districtwide float kit assistant one position from 6 hours to 4 hours is there a second all in favor I opposed chair moves for approval of action item 7g acceptance of structural pre-cast viid and approval of contract award for M wanka high school edition and Renovations part one is there a second second all in favor I oppos motion carries chair moves for approval of action item 7h acceptance of the plumbing and HVAC bid and approval and contract award for M wanka addition and Renovations part one is there a second second all in favor I oppos motion carries and the chair moves for approve approval of action items 7 I acceptance of the electrical bid and approval of the contract award for M tanka Edition Renovations part one is there a second second all in favor I all oppos motion carries um does anybody else have anything else to bring bring up toight got exciting times happening you guys this is uh fantastic don't blow it now right look at those guys right there it to them if not the chair moves for uhj is or a second second all in favor I all oppos everybody have a good Thanksgiving all right