Minnetonka City Council — Transcript

Monday, January 26, 2026

Park Board and Planning Commission Candidate Interviews

Ward 2 City Council Vacancy Update

February Study Session Topics and Federal Agent Response

Votes (3)

Park Board and Planning Commission Interviews

Pending (Mayor Shack will review notes and provide recommendations to City Council for approval at the February 2nd meeting).

The council conducted interviews for candidates applying to the Park Board and Planning Commission. The process involved a brief introduction, followed by a series of standardized questions covering background, balancing community perspectives on park use, diversity/equity/inclusion efforts, and challenges. Candidates included Ryan Cadet, Heather, and Barbara for the Park Board, and Jonathan, Matthew, Gretchen (notes shared by Mayor Shack), and Sandra Johnson for the Planning Commission. Mayor Shack will review all notes and feedback to make a recommendation for approval at the February 2nd council meeting. All notes are considered public.

Ward 2 City Council Vacancy Update

Information item, no formal vote taken on the process update. The process itself was previously directed by the Council.

Miranda provided a detailed update on the process to fill the Ward 2 City Council vacancy, which arose from Mayor Shack's election. The council previously opted for an appointment due to historically low voter turnouts in special elections (2% in 2012, 4% in 2018). The application period closes January 29th, with five candidates currently. The interview process depends on the number of applicants: all will be interviewed if 5 or fewer, screening by council if 6-10, or a subcommittee if over 10. Interviews are scheduled for February 23rd at a special meeting, with the announcement of the selected candidate that evening. The appointee will be sworn in on March 2nd. Discussion also covered compliance with the Open Meeting Law regarding scoring and subcommittee formation, ensuring all votes are public.

February Study Session Topics

No formal vote taken. Consensus was reached to proceed with the proposed study session topics and not add the federal agent response as a dedicated agenda item at this time.

Mike Funk outlined topics for upcoming study sessions: February 9th will include the community survey with Peter Leatherman, and a review of the Trail Street and major capital improvement program by Will and Julie. March topics include policy ordinance review, council policies and procedures, meeting agenda rearrangement, substance regulations, library zoning code rewrite, and short-term rental conversation. The discussion then pivoted to the city's response to federal agent activity, with council members Kimberly Wilburn and Mayor Rebecca Shack expressing that while resident concerns are valid, the city is actively working through a consultant and West Metro coalition, and a dedicated agenda item is not currently deemed necessary given the limitations of local authority and ongoing efforts.

Notable Quotes (15)

Uh my name is Ryan Cadet. I'm originally from Minnitonka. So I grew up around here and then recently came back to Minnotonka after finishing my master's in urban and environmental policy and planning over in Boston. And part of that degree I really focused on policy and planning surrounding parks.

Ryan Cadet [0:05:07]
Park Board and Planning Commission Interviews

I think parks should have as many and as diverse uses as they can. A park with only one use is only going to get used every so often. And so incorporating as much as as can be possible and that's going to be sort of the more difficult question but incorporating as much as possible into a park I think would be my priority and so leaning towards knowing as much as possible having as much knowledge as possible and then leaning towards inclusion in whatever way can be done I guess feasibly or realistically.

Ryan Cadet [0:06:17]
Park Board and Planning Commission Interviews

I believe I'm a strong candidate for the park board. I have uh over 30 years of professional natural resources experience. I've worked for uh various municipalities um done independent consulting work. The last 20 years of my uh natural resources career has been largely focused on pollinator conservation. So I have authored uh four books on plant pollinator mutualisms. I'm a nationally recognized thought leader on native plants and pollinators.

Heather [0:11:32]
Park Board and Planning Commission Interviews

I don't really feel that people who are uh advocates for active recreational amenities, they don't necessarily not like highquality natural resources, right? So you you it's sort of a polarizing way to look at it. And the way I look at our our park system as a whole um through the lens of the park policy plans is that we can do both. We can do both very well.

Heather [0:14:10]
Park Board and Planning Commission Interviews

my goal in joining the park board is to offer my experience and to be a representative of the community to city staff and the council. I want to ensure that in governance of our parks, we make sustainable decisions that protect Minnetonka's natural beauty while being fiscally and structurally sound for now and future generations.

Barbara [0:23:44]
Park Board and Planning Commission Interviews

I think it's really important that you do have to hear all voices. I think you also have to balance uh not necessarily uh the loudest voices and I think it's um it's through that you also need to seek out where you're missing voices and determine if you have gaps. Uh I do think though that ultimately you also have to balance that against um what is being said uh how do you hear it? uh but what does the data say as well and you have to take that into account and then ultimately you're going to understand how do you apply what you've heard against what are uh the policy and uh the requirements of whatever that topic might be.

Jonathan [0:34:11]
Park Board and Planning Commission Interviews

I'm currently licensed practicing architect at LHB in the Minneapolis office... I've had a little bit of a non-traditional career path to being an architect where I've worked with um a landscape architect first... and then um with a real estate developer... But that I I really see that as an advantage where I can see things from multiple angles and and just love the collaborative process with other designers.

Matthew [0:40:41]
Park Board and Planning Commission Interviews

She indicated that the number one priority is gathering all the input, hearing everybody's position. and she understands that um even the the number one thing people want is to be heard more than anything even if they're not um ultimately their perspective isn't the final answer.

Rebecca Shack, Mayor [0:49:15]
Park Board and Planning Commission Interviews

I worked with the Bloomington department until 2009 basically just doing routine health with ordinance drafting interpretation sometimes by then in ' 09 to 16 when I retired I is with the strategic development team which looked at the redevelopment of districts like America that was all redone and then of course the world of America and so you meet with a large group internally and figure out all the details of those developments and then get your case set up before

Sandra Johnson [0:52:16]
Park Board and Planning Commission Interviews

I've been here now 11 years and I went back and verified Patty Aome's special election she mentioned on Friday. We also did have a special election on April 10th of 2018 which was award three um which was our most recent and I think it had a 4% voter turnout. So Patty Ahomes was the 2% on Valentine's Day in 2012 and then there was one in 2018 that had a 4% in W three. So did verify those facts um from Friday um today. So um very low turnouts for those special elections.

Miranda [1:02:44]
Ward 2 City Council Vacancy Update

there was an iPad department of administration opinion um on the open meeting law from early last year uh that found a violation of the open meeting law when there was a an appointment process that was u an appointment of the entire body wasn't like our board commission members... they found a violation there because they basically said as a as a body appointment, the the scoring sheet constituted your vote and a vote has to happen in the open meeting.

Eric Nelson, City Attorney [1:07:22]
Ward 2 City Council Vacancy Update

That's a decision that you could make at that February study session. So it just really depends Deb on the volume of applicants you get. You're not required to do it. I think staff is just suggesting at this point it's an option for you to consider as a way to manage a high volume number of applicants.

Mike Funk, City Manager [1:09:59]
Ward 2 City Council Vacancy Update

I I I feel like we have had a lot of discussion over um the city response and I feel like it's a it's a it's it would be diminishing returns. And I I just feel like I don't want to set aside more time because I'm sure it'll come up, but I I I really feel like the job is getting done of communicating to the residents what the city is doing.

Kimberly Wilburn, City Council at Large [1:15:36]
February Study Session Topics

I also know that there are different there people different levels of government have different authorities over different things and things that they're asking us to do which would in a perfect world be awesome. We don't have the authority to enforce... what I want to do, we we hired a consultant that is going to start collecting the data, helping us form in coalition our responses so that we have strength in numbers and a united front in the West Metro and hopefully building a coalition beyond.

Rebecca Shack, Mayor [1:17:09]
February Study Session Topics

tomorrow from 2:00 to 4, uh the mayors and city managers are meeting with the consultant uh walking through um everything from STR identifying the strategies, the tactics, the messaging. So, a lot of that's going to shape up tomorrow. And so I I'll report back to the council on that progress and then you can decide it can how you want to use that information and if you want warrants further conversation.

Mike Funk, City Manager [1:19:15]
February Study Session Topics

Ordinances & Resolutions (14)

Natural Resources Master PlanPlan

A guiding document for park management and volunteer work.

Park Policy PlansPlan

Referenced as providing a framework for park system management.

GIS map of park systemOther

A recently published city resource characterizing park amenities, with potential for expansion to include ADA compliant trail information.

Post Plan Update from 2021Plan

A document intended to guide and inform decisions on park usage changes.

Community Survey of 2024Other

A survey intended to guide and inform decisions on park usage changes.

City CharterOther

The foundational document governing council terms and vacancies.

February Minnetonka memoOther

A city publication distributed to every address, used for communicating the Ward 2 vacancy application.

iPad Department of Administration opinion on open meeting lawOther

A legal opinion that influenced the design of the vacancy appointment process to ensure compliance, particularly regarding public scoring sheets as votes.

Comprehensive PlanPlan

A key framework for planning commission decisions and long-term vision.

Zoning CodeOrdinance

A regulatory framework for land use decisions, also subject to rewrite in March.

Building Code DesignOrdinance

A regulatory framework relevant to planning commission work.

Building GuidelinesOther

A framework for planning commission decisions.

Accessibility CodeOrdinance

A regulatory framework relevant to planning commission work, ensuring access for all.

Policy Ordinance ReviewOther

A scheduled March study session topic covering council policies, procedures, and substance regulations.

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