Minnetonka City Council — Transcript

Monday, June 9, 2025

Highway 7 Corridor Planning and Safety

Community Engagement and Volunteerism

City Financial Health and Audit Findings

Municipal Investment in Recreational Infrastructure

Affordable Housing Financing and Policy Future

Land Use Development and Environmental Ordinances

Diversity, Equity, and Inclusion (DEI) Celebrations

City Operational Efficiency and Performance Reporting

Votes (7)

Resolution authorizing performance measurement reporting program (Item 10B)

7-0 Approved

Dissent: None

Moved by Council Member Wilburn [54:40] · Seconded by Council Member Calbertt [55:00]

Council Member Wilburn raised concerns about the cost-benefit of staff time for a state performance measurement program that offers $7,600. City Manager Funk and Finance Director Nelson clarified that the metrics are already routinely collected for internal purposes, making the additional reporting effort minimal and thus worthwhile for the city to receive the funding, despite uncertainties about the state's utilization of the data.

Temporary on-sale liquor license for the Rotary Club of Minnetonka Foundation at 14600 Minnotonka Boulevard

7-0 Approved

Dissent: None

Moved by Council Member Shack [01:01:25] · Seconded by Council Member Romey [01:01:40]

The Rotary Club of Minnetonka Foundation requested a temporary liquor license for their Summerfest event at the City Campus. Staff confirmed that all compliance requirements, including insurance, were met and noted the event's history of no alcohol-related incidents. A Rotary representative emphasized that 100% of net proceeds fund various community and international charitable projects, from local scholarships to global clean water initiatives and polio eradication.

Temporary on-sale liquor license for Boom Island Brewing Company LLC at 5959 Baker Road

7-0 Approved

Dissent: None

Moved by Council Member Wilburn [01:05:40] · Seconded by Council Member Foster Bolton [01:05:50]

Boom Island Brewing Company requested a temporary on-sale liquor license for their 14th-anniversary block party, 'Boom Days.' Staff confirmed all necessary paperwork and compliance with city ordinances, including music concluding by 10 PM. A co-owner highlighted the event as a free, family-friendly celebration featuring live music, food trucks, games, and special beer releases, emphasizing their positive presence in the Minnetonka community.

Roland Investment LLC refinancing of Chase at 9M Creek (5709 Roland Road)

7-0 Approved

Dissent: None

Moved by Council Member Calbertt [01:23:45] · Seconded by Council Member Kley [01:24:45]

Roland Investment LLC sought approval for the City to issue up to $13.5 million in tax-exempt revenue refunding bonds to refinance existing debt for the Chase at 9M Creek affordable housing project. Staff and bond counsel clarified that these are private activity bonds, posing no general obligation or financial risk to the city. Council members debated the potential for leveraging such refinancing to extend the affordability period for the project's 21 affordable units, which expire in 2045. The developer confirmed the project's success with 100% occupancy and positive community impact.

Use of the community investment fund to finance renovation of Ice Arena B refrigeration improvement project

7-0 Approved

Dissent: None

Moved by Council Member Calbertt [01:36:20] · Seconded by Council Member Romey [01:37:40]

The council approved a $2,335,000 project to replace Ice Arena B's outdated and federally banned R22 refrigeration system with a new ammonia system. The project was re-bid, achieving $550,000 in savings from the initial bid. Funding includes $2 million from the Community Investment Fund and CIP amendments. Debate arose regarding the arena's annual operating deficit, prompting calls for a future discussion on a comprehensive framework for evaluating municipal recreational investments, balancing financial viability with community service and high public usage (250,000 annual visits).

Acceptance of the 2024 annual comprehensive financial report and related audit reports with the city's audit firm, Bergen KDV

7-0 Approved

Dissent: None

Moved by Council Member Shack [01:47:35] · Seconded by Council Member Foster Bolton [01:47:50]

Andrew Grace from Bergen KDV presented the city's 2024 annual comprehensive financial report, highlighting a clean, unmodified audit opinion, no internal control findings, and compliance with all Minnesota legal standards. The report confirmed the city's strong financial position across all funds. Council members lauded the city's finance department, particularly Darren Nelson's team, for their professionalism, diligence, and commitment to maintaining Minnetonka's legacy of excellent financial reporting, emphasizing its role in transparency and fiscal responsibility.

Request to amend Resolution 2019-031, which approved the preliminary plat of Oakland Estates for a four lot subdivision at 1922 Oakland Road

Discussion not concluded; no vote taken in provided transcript.

Dissent: Staff recommended denial.

Moved by None · Seconded by None

Lake West Development requested to amend a condition of approval for the Oakland Estates subdivision, specifically to expand the development area on a southern lot (1922 Oakland Road) to accommodate a pool and accessory building. Staff recommended denial due to multiple issues: the applicant does not control the northerly lot where trees were reportedly saved, the expanded area would violate the 2019 tree protection ordinance's threshold for high-priority tree removal, and existing damage makes the long-term survival of some trees within the expanded area doubtful. The discussion was interrupted before a motion or vote was taken.

Notable Quotes (19)

it just struck me that these are sort of the kind of things when we talk about looking at what we've been doing and if we need to continue doing them, these are the kind of things that we need to take a good look at and say, well, is it worth the amount of time and effort we're putting into for for what we get back.

Council Member Wilburn [49:00]
Resolution authorizing performance measurement reporting program (Item 10B)

it really is data that comes out of our our budgets to been to begin with. So, we, um, pretty much throw this report together pretty quickly on that end of it. We don't take any additional staff time. It's numbers that are already been generated for the most part on on that end of it.

Mr. Nelson [51:40]
Resolution authorizing performance measurement reporting program (Item 10B)

We have not had any challenges with alcohol at the event, which is a very positive thing. Uh, we of course have police officers on duty as well uh, just to manage crowd issues, that sort of thing.

Miss Wishnack [56:06]
Temporary on-sale liquor license for the Rotary Club of Minnetonka Foundation at 14600 Minnotonka Boulevard

the proceeds 100% of the proceeds of the or the net proceeds of our beverage sales go into our foundation which supports grants, donations and scholarships to organizations such as beds for kids resource west um empty bowls, ICA food shelf uh and we also provide scholarships for Minnetonka and Hopkins high school.

Chris Rosenland [58:50]
Temporary on-sale liquor license for the Rotary Club of Minnetonka Foundation at 14600 Minnotonka Boulevard

The block party involves music and food trucks and games and special release uh beers that they've uh brewed at their property. Um, there's a lot of um fencing that goes on. They have to have a plan for their vendors, that sort of thing, and staff has reviewed all of that.

Miss Wishnack [01:03:00]
Temporary on-sale liquor license for Boom Island Brewing Company LLC at 5959 Baker Road

We are so excited to be celebrating 14 years as a business. Um almost six at this location in particular. Um so we'll be hosting a block party. It's basically Boom Days. We're rebranding it and we're doing an actual live cookout.

Laura McCauley [01:03:50]
Temporary on-sale liquor license for Boom Island Brewing Company LLC at 5959 Baker Road

it does not constitute a general obligation of the city. And that's important to note. They will not be secured or payable by any property or assets of the city, um, other than just the interest that we cite in the loan agreement. And then it's not secured by any taxing of the city.

Miss Wishnack [01:08:35]
Roland Investment LLC refinancing of Chase at 9M Creek (5709 Roland Road)

I just know like for variances and things like that when we give variances sometimes to developers, we ask for, you know, something. I didn't know if it was going to kind of a same thing with this, but thank you for um council. Any other comments?

Council Member Romey [01:14:40]
Roland Investment LLC refinancing of Chase at 9M Creek (5709 Roland Road)

to me sending the message to the development community that this is a good place to do affordable housing and we will work with you over the time to make to make your affordable housing project work better and longer. I kind of like having that message out in the development community that Minnetonka is a city that will work with you and uh and we we are committed to affordable housing and we want we want to help you make that possible.

Mayor Wearsome [01:16:00]
Roland Investment LLC refinancing of Chase at 9M Creek (5709 Roland Road)

We've been very happy to be, um, members of the Minnotonka community. Um, we're very proud of our project. Um, we've had 100% occupancy since we've moved in. Our affordable units have been very successful in the community. Um, and has brought new residents to Minnotonka that may not have otherwise been here.

Lyanna Stefaniac [01:18:50]
Roland Investment LLC refinancing of Chase at 9M Creek (5709 Roland Road)

The existing refrigeration system was installed in 2003 and uses R22 refrigerant which was banned by the EPA in 2020. Uh, so that type of refrigerant is no longer allowed to be manufactured or imported into the US. Due to the age and type of system, a new refrigeration system is needed.

Mr. Kuno [01:25:35]
Use of the community investment fund to finance renovation of Ice Arena B refrigeration improvement project

if we're talking about we're running about $300,000 a year in the red with this. And so I want to consider as a council as we go forward and we consider other recreation decisions that perhaps we have a philosophical conversation about how we value whether something cash flows or doesn't or what we what our philosophy is as a council on how um you know I I think about ice arenas and I think that that serves a very specific population and I think about some of the other conversations and and thoughts I've had about other projects and they're maybe not philosophically consistent with, you know, my position on the ice arena.

Council Member Shack [01:29:05]
Use of the community investment fund to finance renovation of Ice Arena B refrigeration improvement project

The thing about government is it's not a business and I'm not always expecting a return on what we provide to the community. And so, um, I think that is part of the I think part of that rubric is you maybe considering some of the intangibles also. So, um, anyway, uh, I appreciate what was said and I'm always all for, you know, trying to be consistent, but also keeping in mind that, you know, some things you can't put a price on.

Council Member Calbertt [01:31:05]
Use of the community investment fund to finance renovation of Ice Arena B refrigeration improvement project

that facility that I inc facility has 250,000 annual visits in comparison to Willist Willist's about 300,000. So, it has it's very useful in our community. Uh, there are 6,000 public skate participants that use the facility each year. It's in generally in operation 17 hours a day and 340 days a year.

Mr. Funk [01:34:40]
Use of the community investment fund to finance renovation of Ice Arena B refrigeration improvement project

Our audit reflects what we already know about Minnitankka to be true, and that is Minnitanka is in a strong financial position. These results confirm that we are being responsible stewards of taxpayer dollars and that our financial practices continue to align with the city's strategic priority of being a well fiscally managed city and managed organization.

Mr. Funk [01:28:10]
Acceptance of the 2024 annual comprehensive financial report and related audit reports with the city's audit firm, Bergen KDV

And happy to report that we are providing a clean unmodified opinion on the financial statements which is the best that we can give as your auditors.

Andrew Grace [01:29:40]
Acceptance of the 2024 annual comprehensive financial report and related audit reports with the city's audit firm, Bergen KDV

I just want to thank all the staff for making those reports possible, for keeping the kind of records that um every department needs to keep to make sure that um that Mr. Nelson has what he needs to um you know help our auditor produce these findings. And um I'm just very proud.

Council Member Calbertt [01:45:00]
Acceptance of the 2024 annual comprehensive financial report and related audit reports with the city's audit firm, Bergen KDV

The amendment would uh increase or expand the development area uh, approved by the plan, and the increase would allow for construction of a pool and an accessory uh, building on the site.

Miss Thomas [01:49:10]
Request to amend Resolution 2019-031, which approved the preliminary plat of Oakland Estates for a four lot subdivision at 1922 Oakland Road

Second is that the expanded area um if it were submitted in 2019 and staff had reviewed that this plat would not have met the tree protection ordinance. uh removal of trees, high priority trees specifically would have been over 35% which is the threshold um outlined in the ordinance.

Miss Thomas [01:50:50]
Request to amend Resolution 2019-031, which approved the preliminary plat of Oakland Estates for a four lot subdivision at 1922 Oakland Road

Ordinances & Resolutions (16)

Agenda for Item 13DOther

Addendum clarifying contractual details for the Ice Arena B refrigeration project's contract award.

May 5, 2025 regular meeting minutesOther

One of two sets of minutes approved.

May 19th, 2025 regular meeting minutesOther

One of two sets of minutes approved.

2025 community surveyOther

Consent agenda item approved.

Resolution authorizing performance measurement reporting programResolution

Resolution for participating in a state performance measurement reporting program for a $7,600 payment.

Resolution supporting the reappoint of a board member to the Riley Purgatory Bluff Creek Watershed District BoardResolution

Consent agenda item approved.

Item 11AOther

Consent agenda item for acceptance of community education funds for Juneteenth.

Trunk Highway 7 Corridor StudyPlan

An MDOT-led study on proposed improvements for the Highway 7 corridor.

Proclamation for Pride MonthOther

Official declaration recognizing LGBTQ+ Pride Month in June 2025.

2024 annual comprehensive financial reportReport

Detailed financial report for the city for the year ended December 31, 2024, subject to audit.

2020 through 2024 CIPPlan

Capital Improvement Program to be amended for the Ice Arena B project.

2023 through 2027 CIPPlan

Capital Improvement Program to be amended for the Ice Arena B project.

2024 through 2028 CIPPlan

Capital Improvement Program to be amended for the Ice Arena B project.

Resolution 2019-031Resolution

Previous resolution that approved the preliminary plat of Oakland Estates, requested for amendment.

Grading, Drainage, and Erosion Control PlanPlan

A plan that defined the initial development area for Oakland Estates, now subject to proposed amendment.

Tree protection ordinanceOrdinance

City ordinance cited by staff regarding tree removal thresholds in the Oakland Estates plat amendment request.

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